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Home My WebLink About5/13/1997� MIINiJ'rES"XTTACHED � BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA A G.E N D A TUESDAY, MAY 139,1997 9:00 A.M. - COUNTY COMMISSION CHAMBER County Administration Building 1840 25th Street Vero Beach, Florida COUNTY COMMISSIONERS Carolyn K. Eggert, Chairman (District 2) James E. Chandler, County Administrator John W. Tippin, Vice Chairman (District 4) Fran B. Adams (District 1) Charles P. Vitunac, County Attorney Caroline D. Ginn (District 5 Kenneth R Macht (District 3) Jeffrey K. Barton, Clerk to the Board 9:00 am. 1. CALL TO ORDER BACKUP PAGES 2. IlWOCATION None 3. PLEDGE OF ALLEGIANCE - Charles P. Vitunac 4. ADDITIONS to the AGENDA/EMERGENCY ITEMS 13.A. Extend Time for Utilities Advisory Committee Appointments D.C.I. Resolution Supporting SB -902 and BB -1319 D.E. Designated Smoking Areas (Courthouse and Administration Building) 5. PROCLAMATION and PRESENTATIONS None 6. APPROVAL OF MINUTES None 7. CONSENT AGENDA A. Received & Placed on File in Office of Clerk to the Board: 1) I.R Mosquito Control District Annual Local Government Financial Report - FY 1995-96 and Financial Statement Audit - FYEnded 9/3U/96; 2) St. Johns River Water Management District Annual Financial Audit and Annual Local Government Financial Report for FY 1995-96; 3) Report of Convictions, April, `97 B. Budget Adjustment, Broward County Inmate Revenue (letter dated May 6, 1997) 1-2 C. County Administration Building Food Concession (memorandum dated May 5, 1997) 3-6 D. Award Bid #7047/Demolition of Condemned Structures (memorandum dated May 6, 1997) 7-13 (-Xj 7. CONSENT AGENDA (cont'd)• BULB BACKUP PAGES E. Modification # 1 -Emergency Management Preparedness and Assistance (EMPA) Base Grant Agreement Contract #97CP-05-10-40-01-031 (memorandum dated April 29, 1997) F. Deed of County Property to City of Sebastian (memorandum dated May 7, 1997) G. Recently Acquired Properties - Tax Cancellations (memorandum dated May 5, 1997) H. Release of Retainage - Vero Beach Pep Reef American Coastal Engineering (memorandum dated May 7, 1997) 8. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES None 9:05 A.M. 9. PUBLIC ITEMS A. PUBLIC HEARINGS AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 103 COMMISSIONS AND BOARDS TO PROVIDE FOR A CHILDREN'S SERVICES NETWORK B. PUBLIC DISCUSSION ITEMS None 10. COUNTY ADMINISTRATOR'S MATTERS None 11. DEPARTMENTAL MATTERS A. Community Development None B. Emergency Services None C. General Services Award Bid #7046/Laurelwood Force Main, Ph. lI (memorandum dated April 30, 1997) D. Leisure Services None E. Office of Management and Budget None F. Personnel None 14-17 18-19 20-32 33-40 41-72 73-86 - 11. DEPARTMENTAL NRS (cont'd.): G. Public Works 1. Agreement for Stormwater Management Cost -Sharing Program (memorandum dated May 5, 1997) 2. Award of Bid #7042 - West Wabasso Park Improvements (memorandum dated April 18, 1997) H. Utilities 1. Rate Study (memorandum dated April 28, 1997) -2. No. Beach Water Plant Conversion to - - Regional Repump (memorandum dated May 6, 1997) 12. COUNTY ATTORNEY None 13. COMMISSIONERS ITEMS A. Chairman Carolyn K. Eggert B. Vice Chairman John W. Tippin C. Commissioner Fran B. Adams D. Commissioner Caroline D. Ginn E. Commissioner Kenneth R. Macht 14. SPECIAL DISTRICTS/BOARDS A. Emergency Services District None B. Solid Waste Disposal District None �KTJP PAGES 87-97 98-107 108-115 116-163 300K 101 Pa 400 r1� �.�. PAGE 40IBACKUP 14. SPECIAL DISTRICTSBRD OAS (conte • PAGES C. Environmental Control Board None 15. ADJOURNMENT Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the county's Americans with Disabilities Act (ADA) coordinator at 567-8000 x408 at least 48 hours in advance ,f meeting. Meeting broadcast live on TCI Cable Channel 13 - rebroadcast 5: 00 p.m. Thursday through S: 00 p.m. Friday Falcon Cable Channel 35 - rebroadcast Friday evening INDEX TO MINUTES MAY 139 1997 REGULAR MEETING BOARD OF COUNTY COMMISSIONERS LCALL TO ORDER ............ N..NN... NN ........... N............ .......... „N.„..„..N.N.w....N.NN.N.N.NNN.N.NN.NN.N...N.NNN 1 2. INVOCATION».»»..NN.N.w.........N......N...NNN...NNN.....„.N..N.N..N.....NN...N».„Nw..NNN..N......„N.w...NN...Nww 1 3. PLEDGE OF ALLEGIANCE.N.N.»»»...........NNN........NN.NN.»».„.„.„„...............»NN»»»NN.»„N».....„„NNN 1 4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS N„.„.„.».w... .......... NNNN..........N»ww„............ „ 1 5. PRESENTATIONS AND PROCLAMATIONS NN. ..... 6. APPROVAL OF MINiTTESN.»....N.N...„„....NN»N..«........«.N...„N„„N..»w...........ww.»„„....N»„...N.........NNN 1 7. CONSENT AGENDA..„.NNN...N....N........N.......w.......„.......N.w............NNNN....... ......»..NNN....N.N..N.N..NNN.. 2 7.A. REPORTS................................................................................................................................................ 2 7.B. BUDGET AD7USTMENT, BROWARD COUNTY INMATE REVENUE................................................................ 2 7.C. COUNTY ADMINISTRATION BUILDING FOOD CONCESSION - PECORARO.................................................... 3 7.D. AWARD BID #7047/DEMOLITION OF CONDEMNED STRUCTURES-SUNNYLAND.......................................... 4 7.E. EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE (EMPA) BASE GRANT AGREEMENT CONTRACT- MODIFICATION #1.......................................................................................................................... 5 7.F. DEED OF COUNTY PROPERTY TO CITY OF SEBASTIAN............................................................................... 6 7.G. RECENTLY ACQUIRED PROPERTIES -TAX CANCELLATIONS..................................................................... 7 7.11. VERO BEACH PEP REEF - AMERICAN COASTAL - RELEASE OF RETAINAGE ............................................. 20 9.A. PUBLIC HEARING- CHILDREN'S SERVICES NETWORK ORDINANCE „»NN.„N.„..N.....NN...N 21 11.C. AWARD BID #7046/LAURELWOOD FORCE MAIN, P$ IIL»»»»N»N.......N.N.NNNNNN.N.....N.N.„ 47 11.G.L STORMWATER MANAGEMENT COST-SHARING PROGRAM AGREEMENT -ST. JOHNS RIVER WATER MANAGEMENT DISTRICT ........... N ............... N ........... „........... N ........ .N...N...„.NNNN......NN 48 iLG L BID #7042 - WEST WABASSO PARK IlVIPROVEMENTS NNNNNN......Nw.NN.N...... .................. 49 11.H.L UTILITIES - RATE STUDY - RFP AUTHORIZEDNNNN....N.NNN»».....N..NNN......NN..NNNNN....N 51 11.11.2. NORTH BEACH WATER PLANT CONVERSION NN.NNN.»..NN.............NN.N».......«.„.........Nw.. 53 13-k UTILITIES ADVISORY COMMITTEE - TIlVIE EXTENDED...».„...«......NN..................»......N.N. 55 13.C. RESOLUTION SUPPORTING SB -902 & HB-1319.NN................. NN.. .... N ... N ......... »w ... „... N............ 55 13.E. DESIGNATED SMOKING AREAS.NN...NNN..................... N. ....... »„.... „........ .......N. .... „............ N.... 56 Tuesday, May 13, 1997 The Board of County Commissioners of Indian River County, Florida, met in Regular Session in County Commission Chambers, 1840 25' Street, Vero Beach, Florida, on Tuesday, May 13, 1997, at 9:00 a.m. Present were Carolyn K. Eggert, Chairman; John W. Tippin, Vice Chairman; Fran B. Adams; Caroline D. Ginn, and Kenneth R Macht. Also present were James E. Chandler, County Administrator, Charles P. Vitunac, County Attorney, and Patricia Ridgely, Deputy Clerk. 1. CALL TO ORDER Chairman Eggert called the meeting to order at 9:00 am. 2. LWOCATION Commissioner Ginn gave the invocation. 3. PLEDGE OF ALLEGIANCE County Attorney Charles P. Vitunac led the Pledge. 4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Eggert requested the addition of two items to the Agenda: 13.A. Extension of Time for Utilities Advisory Committee Appointments, and 13.C.1. Resolution supporting SB - 902 and HB -1319. Commissioner Macht requested the addition of 13.E.: Designated Smoking Areas (Courthouse and Administration Building) - - ON MOTION by Commissioner Adams, SECONDED BY Commissioner Macht, the Board unanimously added the above items to the agenda. 5. PROCLAMATIONS AND PRESENTATIONS None. 6. APPROVAL OF MINUTES None. 1 �oL�l z 0 ? F -4E 402 MAY 13,1997 7. CONSENT AGENDA A. Reuorts Received & Placed on File in the Office of the Clerk to the Board: 1) Indian River Mosquito Control District Annual Local Government Financial Report — FY 1995-96 and Financial Statement Audit — FYR Ended 9/30/96; 2) St. Johns River Water Management District Annual Financial Audit and Annual Local Government Financial Report for FY 1995-96; 3) Report of Convictions, April, 1997 B. BudEret Adiustment, Broward County Inmate Revenue The Board reviewed a Letter dated May 6, 1997: May 6, 1997 The Honorable Carolyn K Eggert, Chairman Board of County Commissioners Indian River County 1840 25th Street Vero Beach, FL 32960-3394 Re: Budget Adjustment, Broward County Inmate Revenue Dear Mrs. Eggert: This letter is a request to amend our fiscal year 1996-97 Operating Budget by $126,450. These fiords represent the revenue generated from the housing of Broward County inmates for the month of April, 1997. A portion of these monies will be used by the aviation unit for salaries, operating expenses and to purchase capital outlay items. The balance will increase the Corrections salary budget to cover overtime expenses and to increase the expense budget in the areas of natural gas, food and jail supplies. These added expenses are directly related to the increased inmate population. The budget amendment will be distributed as follows: Law Enforcement Salaries $ 7,987 Law Enforcement Expense GARY C. WHEELER * INDIAN RIVER COUNTY Law Enforcement Capital MEMBER FLORIDA SHERIFFS' ASSOCIATION Corrections Salaries MEMQER,OF NATIONAL SHERIFFS' ASSOCIATION 4055 41 St AVENUE VERO BEACH, FLORIDA 32960-1808 PHONE (561) 569-6700 May 6, 1997 The Honorable Carolyn K Eggert, Chairman Board of County Commissioners Indian River County 1840 25th Street Vero Beach, FL 32960-3394 Re: Budget Adjustment, Broward County Inmate Revenue Dear Mrs. Eggert: This letter is a request to amend our fiscal year 1996-97 Operating Budget by $126,450. These fiords represent the revenue generated from the housing of Broward County inmates for the month of April, 1997. A portion of these monies will be used by the aviation unit for salaries, operating expenses and to purchase capital outlay items. The balance will increase the Corrections salary budget to cover overtime expenses and to increase the expense budget in the areas of natural gas, food and jail supplies. These added expenses are directly related to the increased inmate population. The budget amendment will be distributed as follows: Law Enforcement Salaries $ 7,987 Law Enforcement Expense 11,734 Law Enforcement Capital 65,000 Corrections Salaries 20,765 Corrections Expense 20964 Total $126,450 2 MAY 13 1997 - r I have attached a worksheet to further detail the above amounts. I am requesting this item be placed on the "Consent Agenda" for your May 13, 1997, mectina. If you have any questions or any further information is required, please let me know. Sincerely, /rGary:'Wh� , Sheriff GCW:mej Attachment cc: Richard Dees WI The 173rd Internationally Accredited Law Enforcement Agency Accredited by the Commission on Accreditation for Law Enforcement Agencies, Incorporated .�n-A, ON MOTION by Commissioner Ginn, SECONDED by Commissioner Macht, the Board unanimously approved the budget adjustment request as outlined in the above letter. C. County Administration Building Food Concession - Pecoraro The Board reviewed a Memorandum dated May 5, 1997: Date: May S, 1997 To: Honorable Board of County Commissioners Thru: James E. Chandler County Administrator From: H.T. "Sonny" Dean, Direct%/Ao Department of General Services Subject: County Administration Building Food Concession BACKGROUND: Lillian Barker, present equipment owner and operator of the subject operation, has notified the County in accordance with her license she intended to close her business within sixty_ (60�_ days. Since that official notification, Ms. Barker has found some one to purchase her equipment and take over the business as is. In accordance with the License Agreement an "Assignment of License" has been prepared and executed by Ms. Barker and Mr. Salvatore Pecoraro. MAY 13, 1997 B0 'r. x_01 ma 405 RECOMMENDATION: Staff feels this is a win - win situation for both Ms. Barker and the County. It is therefore recommended the Board approve the Assignment of License and authorize their Chairman to execute the Consent Agreement. ON MOTION by Commissioner Ginn, SECONDED by Commissioner Macht, the Board unanimously approved the Assignment of License of Lillian M. Barker to Salvatore Pecoraro, and authorized the Chairman to execute the Consent Agreement, as recommended in the Memorandum. ASSIGNMENT OF LICENSE IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD A Award Bid #7047/Demolition of Condemned Structures - Sunnvland The Board reviewed a Memorandum dated May 6, 1997: DATE: May 6, 1997 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, General Services Director-,# FROM: Fran Boynton -Powell, Purchasing Manager SUBJECT: Award Bid #7047/Demolition of Condemned (Structures Building Division BACKGROUND INFORMATION Bid Opening Date: Advertising Dates: Advertisement Mailed to: Replies: Statements of "No Bid " VE- F.D.E. Inc Cocoa, FL Sunnyland Clearing Vero Beach, FL MAY 13 April 16, 1997 March 26, April 9, 1997 Twenty Seven (27) Vendors Three (3) Vendors One BID TAB $12,400.00 $16,400.00 4 Pavco Construction $20,440.00 Melbourne, FL TOTAL AMOUNT OF BID $16,400.00 ESTIMATED BUDGET $35,000.00 - 004-214-541-.033.49 - Road & Bridge Other Contractural Services RECOMMENDATION Staff recommends that the bid be awarded to the second lowest bidder, Sunnvland Clearing Inc . The apparent low bidder does not have an appropriate contractor's license to do business in Indian River County. (See attached Departmental memo) ON MOTION by Commissioner Ginn, SECONDED by Commissioner Macht, the Board unanimously awarded Bid #7047 to Sunnyland Clearing, Inc., in the amount of $16,400, as recommended in the Memorandum. E. Emergency Management Preparedness and Assistance (EMPA) Base Grant Agreement Contract — Modification #1 The Board reviewed a Memorandum dated April 29, 1997: TO: Board of County Commissioners THROUGH: Jim Chandler, County Administrator FROM: Doug Wright, Director Emergency Services DATE: April 29, 1997 SUBJECT: Modification #1- Emergency Management Preparedness and Assistance (EMPA) Base Grant Agreement Contract #97CP-05-10-40-01-031 It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: On November 5, 1996, the Board of County Commissioners approved and authorized the Chairman to execute the Emergency Management Preparedness and Assistance (EMPA) Base Grant Agreement which secured funding for state required Emergency Management activities in the amount of $110,521. Indian River County is now in receipt of Modification #1 to the Agreement requiring additional conditions in accordance with Governor's Executive Order 96- 236. ALTERNATIVES AND ANALYSIS: Staff has discussed the proposed modifications with the Florida Division of Emergency Management's grants manager who stated that each of the sixty-seven counties received the same modification letter to comply with new state administrative rules for publicly -funded contracts. 5 BOOK� d.9 � P��.CE 4�� MAY 13, 1997 6C -Jr 9 C kms!-%% Should Indian River County not agree to these additional mandates, it may jeopardize future eligibility for grant funding. RECONDUNDATION: Staff recommends the Board approve Modification #1 to the Emergency Management Preparedness and Assistance (EMPA) Base Grant Agreement and authorize the Chairman to execute the enclosed document. ON MOTION by Commissioner Ginn, SECONDED by Commissioner Macht, the Board unanimously approved Modification #1 to the Emergency Management Preparedness and Assistance Base Grant Agreement and authorized the Chairman to execute the necessary document, as recommended in the Memorandum. COPY OF PARTIALLY EXECUTED MODIFICATION #1 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD F. Deed of County Property to City of Sebastian The Board reviewed a Memorandum dated May 7, 1997: TO: The Board of County Commissioners FROM: Terrence P. O'Brien - Assistant County Attorney DATE: May 7, 1997 SUBJECT: Deed of County Property to City of Sebastian The Board of County Commissioners at its regular meeting of May 6, 1997 directed staff to prepare the necessary documents to transfer surplus County property to the City of Sebastian. Transfers of this nature are authorized by Section 125.38, F.S. A copy of the deed to be executed by the Chairman on behalf of the Board is attached. It is recommended that the Board authorize the Chairman to execute the attached deed. MAYi1997 6 r� ON MOTION by Commissioner Ginn, SECONDED by Commissioner Macht, the Board unanimously approved deeding .68 acre in Sebastian Highlands (old water treatment plant — Manley Avenue & Donna Street), legally described as: The East 200 feet of Tract A of SEBASTIAN HIGHLANDS, UNIT 9, according to the plat thereof, as recorded in PB 6 — 36-A, P/R Indian River County, Florida, as recommended in the Memorandum. COPY OF DEED IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD G. Recently Acquired Properties — Tax Cancellations The Board reviewed a Memorandum dated May 5, 1997: TO: Board of County Commissioners At -a-- 12 . FROM: Lea R. Keller, CLA Certified Legal Assistant County Attorney's Office DATE: May 5, 1997 RE: Recently Acquired Properties - Tax Cancellations The County recently acquired some property and, pursuant to Section 196.28, F.S., the Board of County Commissioners is allowed to cancel and discharge any taxes owed on the portion of the property acquired for public purpose. Such cancellation must be done by resolution with a certfed copy being forward to the Tax Collector (and copies sent to the Property Appraiser and Fixed Assets). Requested Action: Board authorize the Chairman to sign the attached resolutions canceling taxes upon lands the County recently acquired. ON MOTION BY Commissioner Ginn, SECONDED BY Commissioner Macht, the Board unanimously adopted Resolution No. 9748 cancelling certain delinquent taxes upon publicly owned lands, as recommended in the Memorandum. (16" Street R/W — Falb) 7 BOOK: 0 r'.' jE Liu MAY 132 1997 (revised form w/stamp) 5W(reS0UW a)Vk Re: 16th Street - Right of Way Parcel ID 433-39-00000-5000-00001.0 Falb RESOLUTION NO. 97- 4 g A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN DELINQUENT TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, Section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or 1the state; upory lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of Section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. Any and all liens for taxes, delinquent or -current- against the `property described in OR Book 1 #41 Page 2.&g,which was recently acquired by Indian River County for right of way are hereby canceled, pursuant to the authority of Section 196.28, F.S. 2. The Clerk to the Board of County Commissioners is hereby directed to send a certified copy of this resolution to the Tax Collector and the Property Appraiser. The resolution was moved for adoption by Commissioner G i n n . and the motion was seconded by Commissioner M a c h t and, upon being put 10 a vote, the vote was as follows: Chairman Carolyn K Eggert Vice Chairman John W. Tippin Commissioner Kenneth R. Macht Commissioner Fran B. Adams Commissioner Caroline D. Ginn 8 MAYi1997 Aye Aye Aye Aye Aye By Cam)?n K Eggert firman 5/13/97 Mw0 �4 I Aorroved I Admtrt Ga:a 7 97 M :C0 i 5 LEGAL DESCRIPTION Lying in the S.W. 1/4 of the S.W. 1/4 of Section 4. Township 33 South, Range 39 East, part of the unnumbered tract named "Copeland" on the lost general plot of the lands of the Indian River Forms Company as recorded in Plat Book 2. Page 25 of the Public Records of St. Lucie County, Florida, described as follows: Commence at the S.W. corner of Section 4, Township 33 South, Range 39 East and run S 89'09' E. along the South section line a distance of 80 feet to the East line of Lateral B" Canal. Then run N 0`17'45* E. along the East line , of the canal, a distance of 30 feet to the POINT OF BEGINNING. Then run N 0'17'45" E, continuing along the East line of the canal, a distance of 75 feeto a point. Then run S 89'09' E. parallel with the section line, o distance of 90 feet to a point. Ther run S 0'17'45" W. parallel with the first course, o distance of 25 feel to a point. Then run S 89'09' E, parallel with the section line, a distance of 278 feet to a point in the West line of a tract described in a deed recorded in O.R. Book 678, Page 1849 of the Public Records of Indian River County, Florida. Then run S 0'17'45" W. along the said West line, a distance of 50 feet to a point. Then run N 89'09' W. parallel with the section line. a distance of 368 feet to the POINT OF BEGINNING. Containing 20.650 square feet. lying in Indian River County, Florida. TOGETHER WITH ANOTHER PARCEL DESCRIBED AS FOLLOWS: Commence at the S.W. corner of Section 4, Township 33 South. Range 39 East and run S 89'09' E, along the South section line, o distance of 687 feet to a point. Then run N 0'17'45" E a distance of 30 feet to the POINT OF BEGINNING, lying in the East line of tract described in O.R. Book 678, Page 1849. Then run N 0'17'45" E. along said East line, a distance of 30 feet to a point. Then run THIS IS NOT A SURVEY S 89'09' E. parallel with the section line, a distance of 649.35 feet to a point. Then run SKETCH TO ACCOMPANY LEGAL DESCRIPTION S 0'02'23 W a distance of 30 feet to a point. Then run PREPARED FOR INDIAN RIVER COUNTY N 89'09' W. parallel with the section line, a distance of 649.31 feet to the POINT OF BEGINNING. Containing 19.479 square feet, lying in Indian River County, Florida. ENGINEERING DEPARTMENT CERTIFICATION I, Charles A. Cramer, hereby certify that I am o registered Professional Surveyor and Mapper licensed to practice in the state of Florida, that this sketch was mode under my immediate supervision, and that it is accurate and correct. I further certify that this sketch meets the-Aiinimum Technical Strindards as described in Chapter 61G17 of the Florida Administrative Code, pursuant to F.S. Chapter 472. Charles A. Cromer, P.S.M. Reg. }4094 1840 25th St, Vero Beach, FL 32960 Date Indian River County Surveyor (407) 567-8000 1 1 Scale: N.T.S. ga 3 I 75 LU, S8s 19'E �� Parcel #101 3 W 3 J f . NS 89' 9' E— ^ S 89'09' E --- N _ O.B. b ^ b P.O.B. b o 649.35' o b 2 5.4 368 167H z n STREET 649.31' --N 89'09' W 5 N 89'09' W "� 0' �- — — — - — --��— 7, — — — — — — — $ P.O.C. S.W. Car. 4-33-39 S 89'09'00" E --- — — — —----- Secbon Lme �- LEGAL DESCRIPTION Lying in the S.W. 1/4 of the S.W. 1/4 of Section 4. Township 33 South, Range 39 East, part of the unnumbered tract named "Copeland" on the lost general plot of the lands of the Indian River Forms Company as recorded in Plat Book 2. Page 25 of the Public Records of St. Lucie County, Florida, described as follows: Commence at the S.W. corner of Section 4, Township 33 South, Range 39 East and run S 89'09' E. along the South section line a distance of 80 feet to the East line of Lateral B" Canal. Then run N 0`17'45* E. along the East line , of the canal, a distance of 30 feet to the POINT OF BEGINNING. Then run N 0'17'45" E, continuing along the East line of the canal, a distance of 75 feeto a point. Then run S 89'09' E. parallel with the section line, o distance of 90 feet to a point. Ther run S 0'17'45" W. parallel with the first course, o distance of 25 feel to a point. Then run S 89'09' E, parallel with the section line, a distance of 278 feet to a point in the West line of a tract described in a deed recorded in O.R. Book 678, Page 1849 of the Public Records of Indian River County, Florida. Then run S 0'17'45" W. along the said West line, a distance of 50 feet to a point. Then run N 89'09' W. parallel with the section line. a distance of 368 feet to the POINT OF BEGINNING. Containing 20.650 square feet. lying in Indian River County, Florida. TOGETHER WITH ANOTHER PARCEL DESCRIBED AS FOLLOWS: Commence at the S.W. corner of Section 4, Township 33 South. Range 39 East and run S 89'09' E, along the South section line, o distance of 687 feet to a point. Then run N 0'17'45" E a distance of 30 feet to the POINT OF BEGINNING, lying in the East line of tract described in O.R. Book 678, Page 1849. Then run N 0'17'45" E. along said East line, a distance of 30 feet to a point. Then run THIS IS NOT A SURVEY S 89'09' E. parallel with the section line, a distance of 649.35 feet to a point. Then run SKETCH TO ACCOMPANY LEGAL DESCRIPTION S 0'02'23 W a distance of 30 feet to a point. Then run PREPARED FOR INDIAN RIVER COUNTY N 89'09' W. parallel with the section line, a distance of 649.31 feet to the POINT OF BEGINNING. Containing 19.479 square feet, lying in Indian River County, Florida. ENGINEERING DEPARTMENT CERTIFICATION I, Charles A. Cramer, hereby certify that I am o registered Professional Surveyor and Mapper licensed to practice in the state of Florida, that this sketch was mode under my immediate supervision, and that it is accurate and correct. I further certify that this sketch meets the-Aiinimum Technical Strindards as described in Chapter 61G17 of the Florida Administrative Code, pursuant to F.S. Chapter 472. Charles A. Cromer, P.S.M. Reg. }4094 1840 25th St, Vero Beach, FL 32960 Date Indian River County Surveyor (407) 567-8000 1 1 BOOK 10i F:t i ON MOTION BY Commissioner Ginn, SECONDED BY Commissioner Macht, the Board unanimously adopted Resolution No. 97-49 cancelling certain delinquent taxes upon publicly owned lands, as recommended in the Memorandum. (Parcel #112, 4'h St. R/W, Evergreen) (revised form w/stamp) 5W(r9S0ft ea)Vk Re: Parcel #112, 4th St - Right of Way Parcel ID 13-33-39-00000-1000-00024.0 Evergreen RESOLUTION NO. 97- 4 9 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN DELINQUENT TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, Section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and do WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of Section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. Any and all liens for taxes, delinquent or current, against the property described in OR Book I J L49 Page 40149 . which was recently acquired by Indian River County in connection with the right of way are hereby canceled, pursuant to the authority of Section 196.28, F.S. 2. The Clerk to the Board of County Commissioners is hereby directed to send a certified copy of this resolution to the Tax Collector and the Property Appraiser. The resolution was moved for adoption by Commissioner G i n n and the motion was seconded by Commissioner Macht and, upon being put to a vote, the vote was as follows: Chairman Carolyn K Eggert Aye Vice Chairman John W. Tippin Aye Commissioner Kenneth R. Macht Aye Commissioner Fran B. Adams Aye Commissioner Caroline D. Ginn Aye , BY "'e') el 2. "0'-- Clyn K Egge �J , ClerkI Chairman S4�np: 5/13/97 10 MAY �13i1997 01 U-) �o r-, M #112 ScuE 1'-60' I~ i 799' 4TH STREET 1/4 Section Line SE Corner of SW 1/4 of NE 14o % Sec. 13-33-39J LEGAL DESCRIPTION I $ The North 5 feet of the South 75 feet of the West 108 feet of the East 799 feet of the South 1/2 of the Southwest 1/4 of the Northeast 1/4 of Section 13, Township 33 South, Range 39 East. Containins 540 square feet more or less. Lying in Indian River County, Florida. o N CERTIFICATION I, Charles A. Cromer, hereby certify that I am a registered Professional Surveyor and Mapper licensed to practice in the state of Florida, that this sketch was made under my immediate supervision; and that it is accurate and correct. 1 further certify that this sketch meets the Minimum Technical standards as described in Chapter 61G17 of the Florida Administrative Code, pursuant to F.S. Chapter 472. PREPARED FOR INDIAN RIVER COUNTY o ENGINEERING DEPARTMENT THIS IS NOT A SURVEY Charles A. Cromer, P.S.M. Reg. 14094 1840 25th St, Vero Beach, FL 32960 SKETCH TO ACCOMPANY LEGAL DESCRIPTION Indian River County Surveyor (407) 567-8000 Dote 1 1 ON MOTION BY Commissioner Ginn, SECONDED BY Commissioner Macht, the Board unanimously adopted Resolution No. 97-50 cancelling certain delinquent taxes upon publicly owned lands, as recommended in the Memorandum. (12a St. R/W, Sexton) (revised form w/stamp) 5/97(—WM)vk Re: 12th St. - Right of Way Parcel ID 09-33-39-00001-0050-00001.0 Sexton RESOLUTION NO. 97. 5 0 A RESOLUTION OF INDIAN RIVEN COUNTY, FLORIDA, CANCELLING CERTAIN DELINQUENT TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, Section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and am WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to cavy out the provisions of Section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. Any and all liens for taxes, delinquent or current, against the property described in OR Book 1100 . Page s !,Z7 which was recently acquired by Indian River County in connection with the right of way are hereby canceled, pursuant to the authority of Section 196.28, F.S. 2. The Clerk to the Board of County Commissioners is hereby directed to send a certified copy of this resolution to the Tax Collector and the Property Appraiser. The resolution was moved for adoption by Commissioner A i n n and the motion was seconded by Commissioner M A r h t and, upon being put to a vote, the vote was as follows: Chairman Carolyn K Eggert Aye Vice Chairman John W. Tippin Aye Commissioner Kenneth R. Macht Aye Commissioner Fran B. Adams Aye Commissioner Caroline D. Ginn Aye APW, 1 a Clerk p: 12 MAY 13 1997 By d4-0� / ZCIr — C " lyn K Egg boChairman 5/13/97 Ca i Accroved r A,sx Ar gr. :e w Nl< �j r scale: 1"=130' 7,71H1251.1' STREET of Tract Line (1/4 Section Line) LEGAL DESCRIPTION The North 50 feet of the South 100 feet of Tract 5, Section 9, Township 33 South, Range 39 East, according to the lost general plat of the lands of the Indian River Farms Company, recorded in Plat Book 2, Page 25 of the Public Records of St. Lucie County, Florida. Containing 62,557 sauare feet, or 1,436 acres. Now lying in Indian River County. Florida. 3 CERTIFICATION 1, Charles A. Cromer, hereby certify that I am a registered Professional Surveyor and Mapper licensed to practice in the state cm of Florida, that this sketch was made under my immediate supervision, and that it is accurate and correct. I further certify that this sketch meets the Minimum Technical standards as described in Chapter 61 G 17 of the Florida Administrative Code, Ln pursuant to F.S. Chapter 472. Charles A. Cromer, P.S.M. Reg Indian River County Surveyor #4094 1840 25th St, Vero Beach, FL 32960 (561) 567-8000 THIS IS NOT A SURVEY SKETCH TO ACCOMPANY LEGAL DESCRIPTION `` PREPARED FOR INDIAN RIVER COUNTY ENGINEERING DEPARTMENT a Date /4,j(dr 1!2-77 a a 1 1 1 BOOK ON MOTION BY Commissioner Ginn, SECONDED BY Commissioner Macht, the Board unanimously adopted Resolution No. 97-51 cancelling certain delinquent taxes upon publicly owned lands, as recommended in the Memorandum. (Parcel 101-A, 4a` St. R/W, King) (revised form w/stamp) 5197(msoveus)wc Re: Parcel 101-A, 4th St - Right of Way Parcel ID 13-33-3940000-7000-00015.2 King RESOLUTION NO. 97- 51 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN DELINQUENT TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 19628, FLORIDA STATUTES. WHEREAS, Section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or cxurrent, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes property describing such lands and setting forth the public use to which the same are or will be devoted; and W WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of Section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that 1. Any and all liens for taxes, delinquent or current, against the property described in OR Book I i5 i . Page i syc which was recently acquired by Indian River County for right of way are hereby canceled, pursuant to the authority of Section 196.28, F.S. 2. The Clerk to the Board of County Commissioners is hereby directed to send a certified copy of this resolution to the Tax Collector and the Property Appraiser. The resolution was moved for adoption by Commissioner G i n n and the motion was seconded by Commissioner m;; r ht and, upon being put to a vote, the vote was as follows: Chairman Carolyn K Eggert Vice Chairman John W. Tippin Commissioner Kenneth R. Macht Commissioner Fran B. Adams Commissioner Caroline D. Ginn Q., n Clerk �J mp: 14 MAY�W 997 Aye Aye Aye Aye Aye By Ca yn K Egg hairman 5/13/97 A. 7 S —71 A. — _ Lot W�' r-3 :-K G £� rn X Z Co P\ ?j- 01 Curve Data R=1835.13' 6=6'29'35" L=207.97' P.C. Sta. 207+33.56 rrmineAT1nm J-� - --* 47H—STREE1* - S. 'W Line (1/4 Section Line O.R. Book 783, Poge 2639 Mainterance R/W Line 153'± n SCALE. 1"=50' 782' —y-- I N.E. Corner of I N.W. 1/4 of I S.E. 1/4 of Parcel 1 13-33-39 Zo d #101A io r- I 1 � ---- 92_ _ --- I LEGAL. DESCRIPTION The North 10 feet of the West 92 feet of the East 782 feet of the N.E. 1/4 of the N.W. 1/4 of Section 13, Township 33 South, Range 39 East, lying East of the East Maintenance R/W line of Old Dixie Highway as shown on a plan entitled "Maintenance Map of State Rood 605, Indian River County", Sheet 4 of 4, doted 11 May, 1978. Containing 920 square feet, more or less. Lying in Indian River County, Florida. I, Charles A. Cromer, hereby certify that I am a registered Professional Surveyor and Mapper licensed to practice in the state of Florida. that this sketch was mode under my immediate supervision, and that it is accurate and correct. I further certify that this sketch meets the Minimum Technical standards as described in Chapter 61G17 of the Florida Administrative Code, purs o F.S. Chapter 47 PREPARED FOR INDIAN RIVER COUNTY ENGINEERING DEPARTMENT THIS IS NOT A SURVEY, SKETCH TO ACCOMPANY LEGAL DESCRIPTION Charles A. Cramer, P.S.M. Reg. #4094 1840 25th St, Vero Beach, FL 32960 G(YjarcEj �� Indian River County Surveyor (407) 567-8000 Date 7 C 1 1 600 ON MOTION BY Commissioner Ginn, SECONDED BY Commissioner Macht, the Board unanimously adopted Resolution No. 97-52 cancelling certain delinquent taxes upon publicly owned lands, as recommended in the Memorandum. (43rd Ave. & 41" St. R/W, Hunter) Re: 43 Ave. & 41st St - Right of Way Parcel ID 27-32-39-00009-0050-00002.0 Hunter RESOLUTION NO. 97% 5 2 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN DELINQUENT TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. 10 ii F'mn 'ice u WHEREAS, Section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowe ed, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of Section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that 1. Any and all liens for taxes, delinquent or current, against the property described in OR Book r a5 r . Page74RI7 which was recently acquired by Indian River County in connection with the right of way are hereby canceled, pursuant to the authority of Section 196.28, F.S. 2. The Clerk to the Board of County Commissioners is hereby directed to send a certified copy of this resolution to the Tax Collector and the Property Appraiser. The resolution was moved for adoption by Commissioner G i n n , and the motion was seconded by Commissioner Ma r ht and, upon being put to a vote, the vote was as follows: Chairman Carolyn K Eggert Aye Vice Chairman John W. Tippin Aye Commissioner Kenneth R. Macht Aye Commissioner Fran B. Adams Aye Commissioner Caroline D. Ginn A y e t—�1--,. �J a n, Clerk • �- mp: TU iii.• ♦ • - CURRE'7 DFPOSITc;. MAY13 997 iw By Caffilyn K Egge hairman 5/13/97 16 Ondall RVff CO I AcCrOved 1 Aarr-n r�iz:i ry qr. I ale m co j 4' 610.39' a� .0 J j v Q � N'! V 651.43' 0 626.47' 651.49' L W. 1/4 Corner Sec. 27-32-39 LEGAL DESCRIPTION 1300.78' T R A C T N r7 41ST C a n a l 5 Scale: 1"=120' 1/4 Section Line The North 40 feet of the South 80 feet of the 'Nest 1/2 of Tract 5, Section 27, Township 32 South, Range 39 East, according to the plat of the Indian River Farms Company as recorded in Plat Book 2, Page 12 of the Public Records of St. Lucie County, Florida, LESS the 'Nest 25 feet. Containing 25,058 square feet, or 0.575 acres, lying in Indian River County, Florida. CERTIFICATION I, Charles A. Cramer, hereby certify 'hat 1 am a registered Professional Surveyor and Mapper licensed to practice in the state of Florida, that this sketch was made under my immediate supervision, and that it is accurate and correct. I further certify 'that this sketch meets the Minimum Technical standards as described in Chapter 61G17 of the Florida Administrative Code, pursuant to F.S. Chapter 472. PREPARED FOR INDIAN RIVER COUNTY ^ ENGINEERING DEPARTMENT / THIS IS NOT A SURVEY Charles A. Cramer, P.S.M. Reg. ,4094 1840 25th St, Vero Beach, FL 32960 SKETCH TO ACCOMPANY LEGAL DESCRIPTION Indian River County Surveyor (407) 567-8000 Date !Z �1 1 1 BOJ,_® F'''.Ct 41 ON MOTION BY Commissioner Ginn, SECONDED BY Commissioner Macht, the Board unanimously adopted Resolution No. 97-53 cancelling certain delinquent taxes upon publicly owned lands, as recommended in the Memorandum. (79P Street aka. Palm Lane R/W, Strnad et a1) Re: 79th Street (Palm Lane) - Right of Way Stmad at al RESOLUTION NO. 97. 5 3 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN DELINQUENT TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, Section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes property describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of Section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. Any and all liens for taxes, delinquent or current, against the property described in OR Book 1150, Page 2438, which was recently acquired by Indian River County in connection with the right of way are hereby canceled, pursuant to the authority of Section 196.28, F.S. 2. The Clerk to the Board of County Commissioners is hereby directed to send a certified copy of this resolution to the Tax Collector and the Property Appraiser. The resolution was moved for adoption by Commissioner 6 i n n and the motion was seconded by Commissioner M a r h t and, upon being put to a vote, the vote was as follows: Chairman Carotyn.K_Eggert Aye Vice Chairman John W. Tippin Aye Commissioner Kenneth R. Macht Aye Commissioner Fran B. Adams Aye Commissioner Caroline D. Ginn Aye Attest: By l �Cler� �.Chairman Q 5/13/97 r -r:.,. --.-r- •_,._.>...._.. `mawA-ve4 Algroved Data Aamn 1517 Tel . 1 RISK Mgr. 18 MAY 1997 ift M STRNAD TO INDIAN RIVER COUNTY M Commence at the SE corner of Government Lot 1 Section 25 Township 30 South Range 38 East, as shown on a plat entitled "Ercildoune Heights Subdivision, No. 2", filed in Plat Book 4 Page 5 of the Public Records of Indian River County, and run: N 0 05149" W, along the right-of-way line of Palm Avenue, 617.76 feet to a point. Then Run N 35 01152", still along Palm Avenue, 425.71 feet to a POINT OF BEGINNING. Then run N 35 01152" E, still along Palm Avenue, 95.98 feet to a point in the West line of U.S. Highway #1. Then run Along the West line of U.S. Highway #1, S 15 251.E 61.02 feet to a point which lies in the Easterly projection of 143rd Street (Ercildoune Drive). Then run S 74 30112" W 74.01 feet to the POINT OF BEGINNING. Contains 2,257.93 square feet, or 0.0518 acres. Lying and being in Indian River County. --. Date A# /t/0Y. /787 Prepared Charles A. Cramer, PLS County Surveyor s 19 MAY 132 1997 BDA; -Ni r,A 09wl H. Vero Beach Peu Reef — American Coastal - Release of Retainaee The Board reviewed a Memorandum dated May 7, 1997: TO: James E. Chandler, County Administrator CONSENT AGENDA THROUGH: James W. Davis, P.E., Public Works Director FROM: Jeffrey R. Tabar, Coastal Engineer J SUBJECT: Release of Retainage - Vero Beach PEP Reef American Coastal Engineering DATE: May 7, 1997 DESCRIPTION AND CONDITIONS American Coastal Engineering is requesting release of retainage in the amount of $8,812.50. Attached is the Application for Payment, Invoice No. VB97-001 and the Certificate of Completion. All items have been completed for the project. Also attached is the periodic progress report from Sea Systems Corp. for period November 6, 1996 thru January 17, 1997 and letter of completion for the installation of the copper plates dated April 24, 1997. ALTERNATIVES AND ANALYSIS In analyzing the contract for final payment and acceptance, Section A states "Upon receipt of written notice and certification by the Contractor's engineer that the work is ready for final inspection and acceptance, the County will promptly arrange for inspections and when it finds the work acceptable under the Agreement and the Agreement fully performed it will promptly issue a final cerfificate, stating that the work required by the Agreement has been completed and is accepted by the County under the terms and conditions thereof, and the entire balance found to be due the Contractor shall be paid by the County." RECOMMENDATIONS AND FUNDING Staff has reviewed the attached paperwork and completed final inspections, and requests the release of the entire balance of retainage in the amount of $8,812.50 be approved. Funding to be from 128-144-682-033.19. MAY 13, 1997 ON MOTION BY Commissioner Ginn, SECONDED BY Commissioner Macht, the Board unanimously approved release of retainage balance in the amount of $8,812.50, as recommended in the Memorandum. NO] M 9.A. PUBLIC HEARING — CHILDREN'S SERVICES NETWORK ORDINANCE PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared Darryl K. Hicks who on oath says that he is President of the PressJoumal, a daily newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being a ) C' L�h� � in the matter of x t t 1�C1 C) in the Court, was pub- lished in said newspaper in the issues of ry—) Affiant further says that the said Press -Journal is a newspaper published at Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, each daily and has been entered as second class mail matter at the post office in Vero Beach, in said Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn ;iA��Q, .. r{+yr�: Aq;: My comm.E ire OCT. 11, 1997 (f1� .No. CC3110a SEAL '9i PU80.. me thilIday ---L.0 .:imi 19 I . K. TUTTLE, NOTARY PUBLIC Comma ion Number: CC311063 r alae � l xotary: aHEftA H. TUTTIB NOTICE The Board of County Commission- ers of Indian River County, Florida, hereby provides notice of a public hearing scheduled for 9:05 a.m, on Tuesday, May 13, 1997, to be held at the Indian River County Administration Building, 1840 25th Street, Vero Beach, Florida. This public hearing will be for the pur- pose of discussing the following proposed ordinance entitled: AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 103 - COMMISSIONS AND BOARDS TO PROVIDE FOR A CHILDREN'S SERVICES NETWORK. Any interested parties may appear at the meeting and be heard with respect to the proposed ordinance. Copies of the proposed ordinance ars available for inspection by the public during regular business hours at the Office of the Clerk of the Board of County Commission- ers, 1840 25th Street, Vero Beach, Florida. Anyone who may wish to appeal any decision which may be mods at this meeting will need to ensure that a verbatim record of the pro- ceedings is made, which Includes testimony and evidence upon which the appeal is based. Anyone who needs a special accommodation for this meeting may contact the County's Ameri. cans with Disabilities Act (ADA) Coordinator at 567.8000, Ext. 223 at least 48 hours In advance of the meeting. May 1, 1997 1070798r (Clerk's Note: Letters of support were received from Circuit Judge Charles E. Smith and Kathy Ballard. Copies have been placed with the backup in the Office of the Clerk to the Board.) Jean Kline, Administrator of Indian River County Public Health Unit, presented an overview of the needs for the Children's Services Network. She then covered information on the following pages. 21 MAY 13, 1997 -In 1996, Florida's national rank in child well-being dropped to 48th, trailed only by Mississippi, Louisiana and Washington, D.C. -Poverty for children, births to adolescents, infant mortality, and low birthweight are shamefully higher in Florida (and the U.S.) than in other industrialized nations. -Florida's low birth weight rate continues to increase among white women and, although stable among nonwhites, it is still nearly double that of whites. -Almost 25% of infants were bom to mothers who did not finish high school. -One in 4 births were to women who did not plan to become pregnant and 1 in 7 babies were unwanted at conception. -At least 27,00 children are currently waiting for subsidized child care; another 31,000 children are expected to need childcare subsidies to all parents leaving welfare for work. -The Florida rate for subsidized childcare is much less than the national costs of quality care ($2,975 vs. $4,689). Young at -risk children cannot get the quality of care needed to optimize their development. Half-day, part -year PreKindergarten and Head Start programs are unable to meet working parents needs. -At least 12,946 children under age six did not enter school "ready to learn'; they were not promoted to PreK, kindergarten or first grade. -3755 children were waiting to be adopted in June of 1996, and as of October 1996, 3105 children in foster care had waited an average of 44.4 months to be adopted. -Florida ranks 2nd highest in violent juvenile crime in the nation (60% higher than the national rate). 22 MAY 13, 1997 -During the process of creating this ordinance, we had the opportunity to review a document that was published more than ten years ago—the report on the availability of services for children in Indian River County. •In this report, there were additional or expanded needs identified: Therapeutic foster homes Community work sites for youth Trained volunteers to work with families Visiting health services Access to wholesome recreation for all children Safe and sanitary housing • It is evident than a lot of progress has been made in the following areas much under the direction the BCC: *The CCCR project began addressing the need for affordable, quality child care. -Primary Care for needy children has fallen under the preview of the health department. -Prenatal Care through Indian River Memorial Hospital's Partner's Program -Healthy Start initiative has expansion of Medicaid coverage and home visiting services to pregnant women. However, we are still faced with the same if not greater challenges that threaten the well being of our children. 23 MAY 13, 1997 14 ,0` - I. Wily the CSNetwork? Coordinated community planning Giving structure to clearly defined a continuum of care Determining current resources and needs Establishing benchmarks Developing outcome measures Requiring coordination and collaboration among service agencies Children's Services Network CSNetwork + Purpose: To promote healthy children in a healthy community L� b H d 0Ci00CC0MO ",;^�La P, itr,ll L CSNetwork'.s Mission + Provide a unified system of planning and delivery within which children's needs can be identified, targeted, evaluated, and addressed CSNetwork Objectives: Through the powers and functions of the BCC: Recommend services for children that are needed Collect infot7nation and statistical data to determine needs Consult_ collaborate and coordinate with a(encies providing services for children Recommend allocation of funds to agencies to provide needed services through a RFP process Recommend standards for measurable outcomes and monitor performance Organization Chart The Quiet Crisis + Poverty + Mental Health + Welfare Reform Issues + Child Health Issues + Child Care Issues + substance Abuse Issues + Juvenile Justice Issues One Month in the Life of Indian River's 18,686 Children + 78 babies are born + 27 births to unwed mothers + 14 births to teenage mothers + 7 babies born low birthweight (<5.5 lbs) + 1 child or teenager died + 29 children/teens are reported as runaways + 124 children are suspended out of school + 85 children/teens are referred to Juvenile .lustice + 1 youth is transferred for adult court prosecution Children in Poverty Children at 150% of Pojertr 26.0%, + ?times more at risk for loxy birthwel dit, bacteria] menim-mis, anemia' + ? times more at risk for death due to accident or disease + 40° 0 or more at risk for lost school days + 3 times at risk for del aged immunizations + Requires work -- eliminates the individual entitlements to benefits + Makes work pay -- removes penalties for workin') and provides incentives that encourage tr employment + Time limits -- lifetime limit of 48 months + Child care -- transitional child care + Child support enforcement + Teen pre., ancy prevention and teen parent requirements M "Some Indicators" means that there are signs of some abuse, abandonment or neglect but either a perpetrator could not be identified, or there was not enough to go to court or the case was borderline. For the Department of Children and Families' Child Protection Program reports that there is a 90% referral rate. Even though there may not be indicators or enough indicators, families are referred for everything from weatherization programs to other community resources. When it has been determined that a child cannot be protected in the parent's home, an interim placement is made. -Release to Relative: Voluntary placement of a child with a relative --has parental consent -Detained with Relative: Court sanctioned placement with a relative --parental consent is not required -Emergency Shelter: A place for the temporary care or protection of a child. 27 MAY 13, 1997 s -Yr A%•;.; 1996 1994 Infant Mortality 1993 _------------ 0 . 11F, _ 0 0 1992 1993 1991 1995 i 1991 15 -Yr Acc f[�lu�f dianRi%er 9.78 12.02 %.,-1 5.2--- 8.75 8.7__ !ODistt•ict 15 9.17 111.55 9.41 51.1 7.4�8 }'1.94 E3S1itIeorFla14.1.1 51.51 55.59 S.04 EM 8'%) 8'i Childhood Mortality 1-19 1991-1995 Cumulative 4t/) 2❑Accidents - 23 r o%. `�► ❑ Other Causes - 8 ❑ 1-11N'/A I DS - -1 FlSuicide - 4 1:1Con7enital Anomalies - 3 ■ Cancer - 3 EJ Homicide - 2 16% El Heart Disease - 1 s.lalunoaua ZZ6`Z — L1Oe3.11110 XOMILI ,a.►d puV 1.1011BUIp.1003 IJU3 LWIS .1lllleaH + >l.Io.4x LIiniziioid 1IOU17_111nUiLL11 all( 3`(1'11.1 01 S31palllt''.!L?d SIVj LIMA( dalsaa111ae,1 + S11S1,X 9gs`�,, -661 a.1111S pnioda.l sasnslp algt?lua.%a.1d auMa> .t o pa.lalsIwulpe su011LI7iunurLL11 Poollpl!tla 000 + s.lalunona uoi1�.11nu 96[`9= LIoupIndod 1a;;.IMJO %c 56 'Ll 1L1NIa.1 JI1Ni + l�i.11s�a luliclsOH J2ll t{f;no.nll .laluaj 1111La11 p.10;1!931110( saal:uas jo uoisuL'dx+ (s.lalunoaua IlP,10 1,OZO 9661 Lit tcIc`l I = s11SIA L111133LI plillZ) aA1SIM1a.1duloJ + :IuauI,jIUdap IIJIUMI_j uo i�uana,Jd 3SD351 Q al gni iunwwO,? pun a ADO A A'DW I Jd Health department: -Comprehensive child health visits =11,534 in 1996. (52% of all encounters) -Expansion of services to the Gifford Health Center through IRC Hospital District -WIC reaching >95.3% of target population. >6,196 nutrition encounters -241000 childhood immunizations administered. No vaccine preventable diseases reported since 1992. 8,866 visits. -Partnership with EMS paramedics to make the immunization program work Healthy start care coordination and pregnancy outreach = 2,922 encounters 30 MAY 13, 1997 M M M CMS located in ft. Pierce with specialty clinics: Cardiology Neurology Genetics/endocrine/metabolic Orthopedics Hematology/oncology Speech/hearing/vision Other pediatrics 247 children served in Indian River County Early intervention program located weekly at the health department Barbara Horn recited her many credentials in the mental health field and presented in depth information on the following. She stressed the need for mental health treatment for children. 31 MAY 13, 1997 Student Services Support -Teams + Present in 6 out of 17 schools + 177 students have been screened/assessed for behaviors or problems such as: — pregnancy, victims of seMual assault and domestic violence, suicide attempts, and chronic diseases. + 5 known suicide attempts among, students 12-18 + 5 students referred for clinical depression Mental health C.E.B.11. 276 Children received outpatient services 253 children were hospitalized totalint 2,136 days. New Horizons 352 children received mental health and/or substance abuse services. — Aued 0-l4 years = 25? — A ed 15-17 years = 100 1995 PRIDE Survey Reported Drug Usage by 4th -8th Graders 35 - 30 — --I ,5I '-0NIII 1510 (� 5 0 j Cigamms UAW Matiiwita InlraLmrs 011iaDnigs 01990 01993 01995 095 National 1995 PRIDE Survey Reported Drug Usage by 9 - 12 Graders _ _.-70"/0 0199a 50"/o 131993 30"/► I� 20'%" I ❑ 1995 II I -- -❑ National 01/" Ol e 5 �5 � o�-. 0 `OPCIO Current Resources - Substance Abuse- + Resource OfEcers + DARE officers - pioretion ♦ Student services support teams -health department Preceelion K incretion ♦ School district-111crention 1 New horizons - intcncnuon + CEBH, private providers ♦ Substance Abuse Council TARGl f program. PRIDE Sunrc. Communilc eaucalion INi+nnation K referral lin parents Juvenile Justice Issues Youth Crime & Violence 81 + 1020 oaths �� ere an-ested -- delinquency f t sss �....... + Felonies: burglary ' 340 (110) aggravated battery (4 I ) + Misdemeanors: Felonies F, Misdemeanors shoplifting (180) Other Offenses battery (6J) Juvenile Justice - District 15 Resources -► Prevention and intervention 0 Diversionary programs 0 Juvenile alternative services program (JASP) R) Family support unit (FSU) o Treatment alternatives to street crimes (TASC) El Community arbitration o Teen court * Community control * Detention set -vices * Commitment programs M M Prevention and Intervention: The Department of Juvenile Justice contracts with Florida network of Youth and Family Services to provide services for runaways, truants, and children who are considered to be "ungovernable". Examples include: non-residential day programs for female status offenders, dependents and delinquents; alternative school programs for youth who are suspended from school; early intervention programs for middle schoolers to keep them in school and Children in Need of Services/Families in Need of Services for habitual runaways. Diversion Programs: -JASP -- a delinquency program offering diversionary and dispositional alternatives to the States Attorney and Juvenile Court -- community service work; mediation services 4nd restitution. -Family Support Unit -- short term intensive, home-based, family centered intervention service (St. Lucie County at present)— focuses on special needs of clients in care, particularly substance abuse, mental health, education and vocational training. -Treatment Alternatives to Street Crimes is designed to assess a youth for substance abuse and mental health issues. The youth is referred to appropriate services and assistance. -Community Arbitration: sanctions are placed on the youth with a time limit for completion. - Teen Court: adjudicates guilt and sanctions. Community Control -- a legal state of probation imposed by the Circuit Court (Juvenile Division) that is non -institutional in nature. Detention Services -- St. Lucie Detention Center is a secure detention facility. They may hold juveniles up to 21 days prior to an adjudicatory hearing and for serious or violent offenders after until placed in an appropriate commitment program. Capacity is 48 and the average daily population has been 85 at $100/day. Sandy Kahle advised she was a community advocate. She spoke on Child Care Issues and explained that each $1.00 spent when children are young equates to $7.16 savings in the future. She presented statistics to show comparisons of what families at different economic levels spend on children. She offered statistics on the services of community organizations and pointed out there is a waiting list. She stressed the need for quality child care especially for infants & toddlers. She pointed to the need for more space in quality day care, special training for them, and assistance for start up for quality day care homes. She believed the best answer is a blending of resources. MAY 13, 1997 35 I 1T Jean Kline concluded the presentation by reviewing the following information. She assured the Board of the continuing commitment of those who worked on it. 36 MAY 131, 1997 M M M M M Jean Kline then responded to several questions of the Commissioners. Chairman Eggert then opened the public hearing and asked speakers to indentify themselves and state if they receive funding as a provider of children's services. Jim Granse was skeptical of the figures and was concerned that he did not hear anything about parents in the program, but just about Indian River County's children. He believed that the County will have to pay it all and it seemed to him to be a program to replace welfare and he was not in favor of it as it is presently structured. He urged that it be put to a referendum vote. 37 MAY 13, 1997 1y " .I,_�6.,. Richard Schlitt advised that he is past president of Youth Manor. He was in favor of Children's Services Network. He believed we need to be for kids and take a stand for them. He stressed that good kids are affected by one kid who does not receive proper care. Bill Koolage did not hear anything about the school's role in this program. He would like to see it administered by the school system. He encouraged the Board not to set up another board, but use what is already in place. Don Dixon, District Administrator for the Department of Children and Families, District 15, spoke in support of the proposal because it represents a way to think about organizing services for children in a community. He hoped that the people would not think of it as a way of spending more and more dollars. He emphasized that taxpayers' dollars will be spent wisely and there will be an accounting for those dollars. The system currently in place in communities does not spend the dollars wisely. He related a study done in Miami by people appointed by the Court. One thing it showed is that the efforts are not maximized for children between the ages of 5-13. He felt this was an opportunity to turn the tide on juvenile and adult crime, and produce healthy, contributing taxpayers. He commended the Commission for considering this critical issue. It is not a substitute for parents, but there are parents out there who need the organized support of a community. Arlene Fletcher, Director of Indian River County Council on Aging, spoke at length as an advocate for the aging and pointed out that the $240,000 annual grant from the Board of County Commissioners goes totally for transportation, none goes to senior citizen services in Indian River County. She stated that the Junior League is starting a new child care project. She gave statistics on United Way's and other organizations' allocations for children in Indian River County. She questioned why the Council on Aging had to pay rent for a community building in Gifford to serve the congregate Meals on Wheels. Chairman Eggert explained that all users of the building had to pay for its use in order to help toward the maintenance of the building. Commissioner Adams found it offensive that an organization the County has funded generously had concern. It seemed to her that there was an obvious hostility of senior citizens versus children, which she felt was counter-productive. The comments were budget -related, and not appropriate to the subject at hand. Commissioner Macht added that he sits on the community advisory board of the Junior League and they are in full support of the Children's Services Network and they have not committed to building a childcare center. He suggested that Ms. Fletcher be careful about whom she was speaking. Ms. Fletcher continued by saying that she supports the coordination of the effort for children. What she was trying to say is that she is not against services for children, but her point was that the money the Council on Aging receives goes towards mass transit. She felt that perhaps the system might need to be revised. Guy Barber, 503 7a' Place, spoke against the program as being another bureaucracy and another layer of fat and another promise to do good. He quoted statistics on infant mortality stemming from forced immunization. He predicted that the Board of County Commissioners will become the "mother organization" and will put the Board in the position that the School Board is in now with lawsuits against it. He remarked that a child can call 9-1-1, to avoid discipline by parents, by saying they are being abused. Dr. Hulda Grobman stated she was speaking primarily as a citizen, but also an educator, former teacher of public administration at the University of Florida, and as a County Commission appointee to District 15 Children and Families. She spoke strongly in support of Children's Services Network, calling it an urgent need if we are to spend time and money appropriately for the children of our county. She called two items to the Board's attention. She urged more leeway in measuring success and failure in 103.21 (2) e) on page 46, relating to standards for measurable outcomes. She was very aware that we do not know how to measure and that the most significant changes might not be immediately 38 MAY 13, 1997 M M identifiable. She told of the successful results of the Head Start Program that occurred 20-30 years ago. Also in 103.26, Funding, she felt it should not be a fixed millage amount which would tie the hands of administrators in the future. She had faith in the elected officials and was willing to pay more money for good service. Jeffrey Horn spoke as a taxpayer and advocate of children in favor of the program. He felt it was a misnomer to call it welfare; it is providing the services for children directly. He believed that as a community we must step forward for our children and have direct involvement with them. He has acted as a volunteer and tutor and chaperone for youngsters' activities. As you become a friend they open up to you. He has heard the pain of children who have parents who don't care, of kids who were worried about their future. We have the opportunity here to fund professionals and to be a catalyst to provide services for the kids whose parents can't afford it. The children are our future. Kathy Orton, Visiting Nurses Association, which receives funding for Healthcare on Wheels and Indigent Care in the Homes, spoke in support of the proposal. She wanted to point out one area where collaborative services sould be helpful. The VNA had to stop their early intervention program serving children 0-3 years old who are developmentally delayed, because of lack of resources, money and staff. They have served over 200 children in the last few years and now these children are not getting any services. She wanted to point out how this collaborative effort would be helpful to our children. Rose Gaines, mother of four, related how she was helped by a neighbor during her family's crisis when she was a child and that she will never forget it. She felt there was a need to be cautious in adding another layer of bureaucracy because all of the dollars come with a price tag. Children are destroyed one at a time and they will be saved one at a time by interacting with caring adults. She issued a challenge to all who care about children to reach out to kids in their neighborhood. She cautioned that a commitment was needed to be there for that child. She spoke of tight money and how it will get tighter. She was concerned about increased taxes, she advised that the Board closely examine the statistics, that they are not put out to save or increase a bureaucracy. She felt we all have the responsibility to find ways to spend less and do more. The Chairman declared a short recess at 11 am. The Chairman reconvened the meeting at 11:10 am. Chris Altman, 106 10P Court, residential administrator for Samaritan Center, did not want this community to become a graveyard for people to come to. She was raised, as was her father, in this community. Children have to grow up and be nurtured, learn and develop, to become responsible adults that become an adult community. Samaritan Center is a shelter for homeless families. She felt it was important for people to know that they shelter adults, who are parents, but who are emotionally behaving like young teenagers. They lack parenting skills because they have been raised in environments where they have not had positive modeling of what it is to be an appropriate parent. They have not learned accountability and responsibility for whatever reasons. At Samaritan Center they have to start by teaching the parents how to parent the kids. She quoted statistics on homelessness, the need for teaching life skills, and for the community to support the need to teach. Victor Hart, 4635 34a` Avenue, advised that he is not on any payroll of anyone in Indian River County. He is president of the Indian River branch of NAACP and involved in other things. He spoke in support of the Children's Services Network He raised 11 children; now has 30 grandchildren and was speaking on their behalf. He thought the presentation documented the needs and commended those who put it together. It has taken 10 years to convince the Board to admit that poverty exists in Indian River County and many years to get a central water system in Indian River County. We cannot continue to push our problems over to other counties. We have got to admit we have a problem with children and not continue to bury our heads. It is not just a black problem, there are not that many black folks in Indian River County. It is hypocritical to say there is not poverty in Indian River County. He appealed to the Board to listen to everyone and look at the needs. He hoped it would be a 5-0 vote. Dr. Roger Dearing, speaking as Superintendent of Schools, stated that schools are not the cause but the reflection of our social problems today. He related 5 recent incidents in the county indicating the 39 -0 4i PAGE �.t�� MAY 132 1997'!, B00r� 101 PAGE 411 problems of students and the need for the resources for referral. He felt there were success stories in Indian River County. He thought we are winning the "war" on education. The school system cannot be the answer for all of the problems that are society's needs. He supported the program, the need for it, and will be proud to serve on the committee. Debb Robinson, 315 Greytwig Road, does not work with any of agencies and has not been involved in the Children's Services Network. She did not know how the funds would be administered, but stated there is a huge need here. The organizations now in place not do not come anywhere close to meeting the needs. This money is a drop in the bucket of what we need. Kids do not have a vote and do not have a voice. It is incumbent on us, as the adults in this community, that they be given a chance. She hoped the Board would not only fund this program, but administer it wisely, make sure that it is accountable, and look seriously at increasing the dollar value. We can only build with what we can create now. Rev. Henry Holmes, 4185 57'h Court, Gifford, spoke in support of the initiative. He sat on the committee several years ago. He wanted to address the problem with adolescents who are slipping through the cracks. We are fortunate to have United Way. He is a consultant for writing grants. He cited the program as a way to help stop the cycle of crime. We are not going to save everybody, but just reaching out to save one, you never know who that one will be. He urged a unanimous vote to adopt this program. Rolf Bibow has been a 30 -year volunteer for children and an 11 year mentor for young children. He made two observations. He did not see this as a huge expansion of dollars, but as a more judicious way to target those dollars. The whole purpose is to identify needs. Second, it is not a revolutionary idea, he sees it as an evolution. He believed we are living in a perilous society for our children. He urged unanimous support. Jane Burton, 2235 40 Avenue, speaking as a community advocate, was not in favor of more taxes, but did support the Children's Services Network She suggested a compromise: to fund the program on a yearly basis with an annual review of accomplishment tied to the next year's funding. Gene Waddell advised he had served on the Children's Services Advisory Committee since its inception in 1990. He resented an earlier comment that the committee has done nothing. The reason there has not been a solution suggested earlier is that it is such a big problem. They were very fortunate that Sandy Kahle came along with a well -thought-out plan and a vision, which proved to be the success formula that would make children's services in this community successful. He stressed that the program is not designed to be a.welfare program. It is trying to expand anything currently being done and it is not trying to invent a bureaucracy. It is as close to a United Way type approach to children's programming that you can get. He thought it was time to do it. He was formerly on the School Board and learned that all the bad that is being done to children is being done by adults. This program will give the Board of County Commissioners more oversight, a much more objective approach to children's services funding than currently is done. By leaving children's services in the budget process, a ramble scramble will continue. This would be a volunteer group of unbiased and objective people, who would do the screening on the dollars. The Board will not have to accept what they recommend if they do not want to do so. He urged the Board to support the program. It was determined that no one else wished to be heard and the Chairman closed the public hearing. Commissioner Ginn detailed her observations of the program beginning with "what did we do without `big brother"'. She is not opposed to helping people, nor is she opposed to spending tax dollars for children. She believed that some of the social problems that have hurt families have been caused by social programs. She felt this program is far too sweeping. She is unsure what unmet -needs and under - met -needs meant. She was also concerned about who decides where the dollars will be recommended to be spent. She gave information and statistics on many surrounding counties giving the percentages of the dollars (in their programs) actually spent on children's services. 40 MAY 132 1997 M M M Chairman Eggert stressed that Commissioner Ginn will have to realize that it is the way the Board will put this program together that will make the difference in Indian River County. Commissioner Ginn continued and expressed concern for establishing another layer of staff and it frightened her that a small, not -elected governing body will be determining who gets what funding. She wondered how far this program would reach. She was concerned about what services already in place would be cancelled. She wondered if the program would support school board clinics. She listed most of the existing subsidized programs and asked what was the need for more. She pointed out that people have differing philosophies and stated that she has a problem with some of the ideologies. She had great concern that possible dangerous philosophies of the selecting committee would be passed along She asked when the needs assessment would be done. Chairman Eggert and Commissioner Macht reported that a needs assessment was done in 1987, but because it is old, a new one will be done during the year before it becomes funded. Commissioner Ginn also pointed out that the program calls for a needs assessment every three years and the County will have to develop the annual report. She stated it would significantly increase the work load for the County. She asked who is going to do all this. Chairman Eggert responded that volunteers would do it. Commissioner Ginn was not opposed to the prior budget process. Commissioner Tippin pointed out that the Tourist Development Committee is set up similarly and they go through the committee process every year. He thought the TDC has done pretty good job, but not all of the people leave happy. He advised that his wife has been teaching for 26 years. She teaches first grade. His daughter also teaches special needs kids. He said it is impossible to compare things here now with the way they were in 1945 because the world has changed. While it may need some clean up, he voiced his support for the Children's Services Network. Commissioner Adams thought it was healthy to look at all sides and realized there is no "right" program. She liked the idea of looking at a problem with a direction of needs. She does not like to pay taxes either and does not like to pay more. She does not look forward to the budget process; it is going to be a tough budget year. She felt the management plan is missing and the Board cannot fund anything until they see a needs assessment. She did not like having 13 members and wanted it changed to another odd number. She did not want a self-perpetuating committee. She did not want the committee to have the last say. Responding to Commissioner Ginn, County Administrator Chandler advised that he planned to use existing personnel. He was unsure whether they would be required to work at this full or part-time. It will take three positions, a coordinator and two staff support persons. He did not anticipate any additional space would be required. Commissioner Ginn asked if the committee would be under the sunshine law and County Attorney Charles P. Vitunac advised it would be, just like all other committees. Chairman Eggert commented that it would be idealistic to believe that there is not trouble out there. The unique thing about this program is that it will be tailored for Indian River County. There will be an RFP for an Indian River County program and it will make a difference in the success rate. She understood the concerns. She stated that it should read "up to 0.125 mil", also that the committee appointments should be changed from October to January as all other committee appointments are done at that time. The needs assessment will be done prior to FY 98-99. There followed a brief discussion on the .125 mil, and Chairman Eggert explained that it is a cap. Commissioner Macht wanted to clarify an headline that appeared in the local paper which made it sound like he and Commissioner Ginn were having an argument. He assured everyone that their disagreement on this issue was non -personal. He then described the effect of a state -regulated children's 41 MAY 1311997 bol; rl -Ml rnE ;3 program and stressed that the Children's Services Network will work because it gives accountability and has safeguards all the way. The committee will prioritize, make their recommendations, but the Board of County Commissioners has absolute control. MOTION WAS MADE by Commissioner Macht, SECONDED BY Commissioner Tippin, to adopt the resolution and direct the subcommittee to rewrite or revisit some of the provisions in the guide discussed today. Also Chapter 11, paragraph 2 (on page 60) was deleted. There was brief discussion concerning the deletion above, which was requested by Commissioner Ginn and which was included in the motion. THE CRAIRMAN CALLED THE QUESTION and the motion carried by a vote of 4-1 (Commissioner Ginn against). (Ordinance No. 97-17 adopted) 3/20/97(ord\amend 103)Ow ORDINANCE 97- 1 7 AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 103 COMMISSIONS AND BOARDS TO PROVIDE FOR A CHILDREN'S SERVICES NETWORK. WHEREAS, it is in the public interest to promote healthy children in a healthy community in Indian River County; and WHEREAS, orderly administration dictates a unified system of planning and delivery, NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, that: SECTION 1. AMENDMENT Chapter 103 of Indian River County Code is amended as set forth in exhibit "A" of this ordinance. SECTION 2. SEVERABILITY. If any, section, or any sentence, paragraph, phrase, or word of this ordinance is for any reason held to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance, and it shall be construed to have been the legislative intent to pass the ordinance without such unconstitutional, invalid or inoperative part. SECTION 3. EFFECTIVE DATE A certified copy of this ordinance, as enacted, shall be filed by the Clerk with the Office of the Secretary of State of the state of Florida within ten days after enactment, and this ordinance shall take effect upon filing with the Secretary of State. Approved and adopted by the Board of County Commissioners of Indian River County, Florida, on this 1Ldayof May ,1997. This ordinance was advertised in the Vero Beach Press -Journal on the �M day of M a Y , 1997, for a public hearing to be held on the 13 da of __, 1997, at which time it was moved for adoption by Commissi Commissioner M a c h t following vote: , seconded by Commissioner T i D D i n , and adopted by the 42 MAY 13 1997 _ r ORDINANCE 97-17 Chairman Carolyn K. Eggert Vice Chairman John W. Tippin Commissioner Caroline Ginn Commissioner Kenneth R. Macht Commissioner Fran B. Adams Aye Aye Nay Aye Aye The Chairman thereupon declared the ordinance duly passed and adopted this 13_ day of M a_ , 1997. Attest: BOARD OF COUNTY COMMISSION INDIAN RIVER COUNTY, FLORIDA By 4C041Kd::E_ggert, airman Effective date: This ordinance became effective upon Aling with the Department of State which took place on _Q.73 day of 1997. mean Rve ea I AOOrovea Date Adm!n e ()/9 7 Legal ZO-9 Budget M gr. 1 EXHIBIT A 2 3 4 Current Sections 103.01 - 103.08 are hereby designated Part I of the chapter. 5 6 Section 103.03 is hereby amended by the addition of the new paragraph (6) to read as follows: 7 8 (6) There is hereby created a Children's Services Network (CSNetwork), an advisory board to the 9 Indian River County Board of Commissioners, to carry out the procedures, duties and functions 10 set forth in Part H of this chapter. 11 12 PART II 13 14 Section 103.20. Purpose 15 16 The purpose of the CSNetwork is to promote healthy children in a healthy community. The term 17 "healthy" encompasses socioeconomic, physical, environmental, educational and behavioral 18 health. 19 20 Section 103.21 Obiectives 21 22 (1) The objective of the CSNetwork is to provide a unified system of planning and delivery 23 within which children's needs can be identified, targeted, evaluated and addressed by the 24 CSNetwork. 25 26 (2) This objective will be met by the CSNetwork through the powers and functions of the 27 Board of County Commissioners as follows: 28 29 a) Recommend to provide and maintain in the county services for children as the 30 CSNetwork determines are needed for the general well-being of the -county. 31 32 b) Collect information and statistical data and to conduct research that will be helpful to 33 the CSNetwork and the county in deciding the needs of children in the county. 34 35 c) Consult, collaborate, and coordinate with other agencies dedicated to the well-being of 36 children to the end that duplication of services will be prevented. 43 MAY 132 1997 80�x 0 37 38 d) Recommend the allocation of funds to agencies that provide services for the benefit of 39 children in Indian River County. 40 41 e) Recommend standards for measurable outcomes within the request for proposal and to 42 monitor the agencies for actual performance on agreed upon standards. 43 44 f) Recommend to employ, pay and provide benefits for any part-time or full-time 45 positions needed to execute the foregoing powers and functions. 1 Section 103.22 Appointment to the Children's Service's Network 2 3 (1) The membership of the CSNetwork shall consist of 13 voting members as follows: 4 5 a) Six (6) ex -officio voting members. Those members shall be: 6 County Commissioner 7 Judge living in Indian River Designated by Chief Judge 8 Superintendent of Schools 9 Department of Children & Families District Administrator 10 Department of Health — County Health Department Administrator 11 Law Enforcement - County Sheriff 12 13 b) Five (5) voting members from the community appointed by the Board of County 14 Commissioners, reflecting the geographical and social diversity of the community. 15 Each Commissioner shall appoint one member from their district. 16 17 18 2) Two (2) at -large members shall be appointed by the Board of County Commissioners. 19 20 3) The seven district and at -large members shall have been residents of Indian River County for 21 at least 24 months prior to nomination. Such members shall be appointed for 4 -year terms, 22 except that the length of the terms of the initial appointees shall be adjusted to stagger the 23 terms. No at -large member shall serve for more than two consecutive 4 year terms. 24 25 4) Members appointed as District members may be replaced during their term if the 26 Commissioners from the same District requests the Board of County Commissioners to 27 replace that District member. 28 29 5) No Designee of principals will be allowed for any member of the CSNetwork. 30 31 6) One County staff member, assigned by the county administrator, acting as the executive staff 32 officer to the network, shall be a non-voting member of the CSNetwork. 33 34 7) Officers: Officers will include a Chair, Vice Chair, and standing committees' chairs. Officers 35 will be elected by the majority vote of the CSNetwork members each September and will 36 assume the duties of their office on October 1 of each year. The term as an officer will be 37 for one year, but officers may succeed themselves one time. 38 39 40 Section 103.23 Duties of the CSNetwork Members 41 42 1) Identify and assess the needs of the children in Indian River County and submit to the Board 43 of County Commissioners_&written description of 44 I a) The activities, services, and opportunities that are available to Indian River County 2 Children. 3 b) The activities, services, and opportunities that need to be provided to Indian River 4 County's children. 5 6 c) The anticipated schedule for providing those activities, services, and opportunities. 7 8 d) The manner in which children will be served, including a description of collaboration 9 and partnerships that will be made with community organizations, state and local 10 educational agencies, federal agencies, public assistance agencies, the juvenile courts, 11 foster care agencies, and other applicable public and private agencies and organizations. 12 44 MAY 13 1997 � _ M M 13 e) The strategy that will be used for interagency coordination and collaboration to 14 maximize existing human and fiscal resources. 15 16 fl The special outreach efforts that will be undertaken to provide services to promote 17 healthy children. 18 19 2) Provide orientation to all new CSNetwork members, to allow them to perform their duties. 20 21 3) Based upon Board of County Commissioner's fiscal year, provide an annual written 22 report and presentation in January to the Board of County Commissioners. 23 24 4) Provide an updated short term and long term plan to the Board of County Commissioners 25 to include but not limited to: 26 27 a) Programs, services, and activities that meet the objectives of the CSNetwork. 28 29 b) A detailed budget for activities, services, and programs recommended to receive 30 funding from the Board of County Commissioners. 31 32 33 Section 103.24 Committees: 34 35 1) The CSNetwork may recommend to the Board of County Commissioners the change of 36 membership in or termination of the existence of any committee or committees. Each 37 committee shall be named and shall have and may exercise such powers as delegated by the 38 CSNetwork through the Board of County Commissioners. Committees may be composed of 39 CSNetwork members and citizens who are Indian River County residents or who work in 40 Indian River County. Only CSNetwork members shall serve as committee chairs. A minimum 41 of three people will serve on each committee. 42 1 2) There shall be standing committees created by the CSNetwork. The CSNetwork Chair shall 2 appoint the committee chairs with the approval of the CSNetwork. Annually 3 Standing Committees will evaluate their effectiveness and make recommendations to the 4 CSNetwork. 5 6 a) Nominating committee: Identify and contact potential appointees interested in serving 7 as members. When a vacancy occurs, this committee will submit nominees' names and 8 credentials to the Board of County Commissioners of the appropriate district for 9 presentation to the Board, as per Board of County Commission rules. 10 11 b) Community Assessment and Planning Committee: Identify and assess the needs of 12 children of Indian River County through a needs assessment and asset mapping; submit 13 to the Board of County Commissioners through the CSNetwork a written description 14 of those needs. Provide and update short term and long term plan to the CSNetwork 15 including, but not limited to: 16 17 i) Programs, services, and activities that meet the objectives of the CSNetwork. 18 19 ii) A detailed budget for activities, services, and programs recommended to 20 receive funding from the Board of County Commissioners. 21 22 c) Grant Review and Program Committee: In coordination with the Executive Office 23 Director, review and revise requests for proposal (RFP) based on need determination 24 and set priorities: Submit to CSNetwork for approval. Review and recommend letters 25 of intent submitted by agencies requesting funding. Through Executive Office 26 Director, notify selected grant applicant of second step process. Review final RFPs and 27 make recommendations for funding to CSNetwork, who will then recommend to the 28 Board of County Commissioners for funding. Receive, review and present to 29 CSNetwork members quarterly (at a minimum) reports from funded agencies. Conduct 30 program evaluations throughout the funding period, §656dule and attend site visits to 31 funded program. 32 33 d) Other Committees deemed necessary to fulfill the duties of the CSNetwork. 34 45 6OJr. 1 01 FAGE44-6 MAY 132 1997 BC D"1 101 FAA -17 4; 35 Section 103.25 Meetings 36 37 1) The CSNetwork will meet at least quarterly or as called by the Chair. 38 39 a) All members are expected to attend all meetings. If a member's annual attendance drops 40 below the 75% mark the executive office director shall submit a report to the Board 41 County of Commissioners for their consideration of possible removal from CSNetwork. 42 43 b) Members of the network shall serve without compensation. 44 1 2) The fiscal year of the CSNetwork will be the same as the Indian River County Board of 2 Commissioners. 3 4 5 Section 103.26 Funding 6 7 The Board of County Commissioners shall provide an assigned millage of up to 0.125 to 8 CSNetwork. 9 10 11 Section 103.27 Distribution of Funds 12 13 1) The application process will be in the form of a Request for Proposal. Each completed 14 application shall contain expected results stated in required measurable terms for review by the 15 CSNetwork and a copy of the most recent financial audit. Governmental agencies are 16 excluded from the financial audit requirement. 17 18 2) Prior to budget hearings, the CSNetwork shall submit a line item request, by program, to the 19 Board of County Commissioners for funding consideration. This total request will be within 20 the boundaries of the aggregate funding allocated for children's services by the Board of 21 County Commissioners. 22 23 Section 103.28 Cooperative Agreements 24 25 The CSNetwork, through the Board of County Commissioners, may enter into agreements with 26 approved agencies to facilitate the achievements of the Network's objective. 27 28 Section 103.29 Bookkeeping and Audit 29 30 Any agency funded through the process set forth in Part II of this chapter shall be required to keep 31 adequate records reflecting the use of funds and services provided. These records shall be made 32 available to the CSNetwork or Board of County Commissioners upon reasonable demand. The 33 Executive Office Director shall, at a minimum, review said records quarterly and prepare written 34 reports for the CSNetwork. All agencies must provide the CSNetwork with an audit based upon 35 standard accounting procedures. 36 37 38 Section 103.30 Function of Countv Executive Office 39 40 The Executive Office of the County will provide all services needed to complete reports and 41 activities required to meet the objectives of the CSNetwork. These activities will include, but are 42 not limited to, secretarial support for the CSNetwork meetines and be the official record 1 repository for said records, keeping other records, monitoring agencies receiving funds, writing 2 appropriate grants, producing written materials, reviewing applications for funding, reporting to 3 the CSNetwork, preparing annual budgets, writing and presenting annual reports. The Executive 4 Office shall consist of a director and adequate staff to perform all duties assigned by the 5 CSNetwork. 6 46 MAY 13 1997 77 11.C. AWARD BID #7046/LAURELWOOD FORCE MAIN, PH. III The Board reviewed a Memorandum dated April 30, 1997: :010 DATE: April 30, 1997 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator AW H.T. "Sonny" Dean, General Services Directo FROM: Fran Boynton -Powell, Purchasing ManagerT SUBJECT: Award Bid #7046/Laurelwood Force Main, Phase II Utilities Department BACKGROUND INFORMATION Bid Opening Date: April 23, 1997 - - Advertising Dates: March 19, 26, April 2, 1997 Advertisement Mailed to: Twenty Six (26) Vendors Replies: Six (6) Vendors VENDOR BID TOTAL Tim Rose Contracting $ 101,600.00 Ft Pierce, FL Treasure Coast Cont. $ 108,181.20 Vero Beach, FL Hutchinson Utilities $ 124,342.80 Jensen Beach, FL TLC Diversified $ 128,869.00 West Palm Beach, FL JoBear, Inc $ 130,269.00 Palm Bay, FL Driveways, Inc $ 148,771.47 - Titusville, FL TOTAL AMOUNT OF BID $ 101,600.00 ESTIMATED BUDGET Utilities Department Assessment Funds - 4724)00-169-298.00 Total Estimated Budget for Project$340,505 RECOMMENDATION Phase 11 $67,150 Staff recommends that the bid be awarded to Tim Rose Contmetinas the lowest, most responsive and responsible bidder meeting specifications as set forth in the Invitation to Bid. In addition, staff also requests Board approval of the attached Agreement, as to form, when all requirements are met and approved by the County Attorney. MAY 132 1997 47 soot, U. Ft�c�1 Bml M1f'b,GE' X91 General Services Director H. T. "Sonny" Dean advised that this was to be Phase III, not Phase II as stated in the Memorandum. ON MOTION by Commissioner Adams, SECONDED BY Commissioner Macht, the Board unanimously awarded Bid #7046 to Tim Rose Contracting, as recommended in the Memorandum. AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 11.G.1. STORMWATER MANAGEMENT COST-SHARING PROGRAM AGREEMENT — ST. JOHNS RIVER WATER MANAGEMENT DISTRICT The Board reviewed a Memorandum dated May 5, 1997: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E., Public Works Director— SUBJECT: Agreement for Stormwater Management Cost -Sharing Program REF. LETTER: Letter from Sheryl Bray, SJRWIMD to James Davis dated April 30, 1997 DATE: May S, 1997 DESCRIPTION AND CONDITIONS In January, 1997, staff submitted a grant application in the amount of $18,000 for Stormwater Management Cost -Sharing 'witili the Sf.--Jol ns *liver -Pater Management District. We have been awarded the Grant and. the District sent -the. attached Agreements for execution by the County. The funds will be used to fund permitting and construction improvement to Vero Lake Estates Subdivision. RECOMMENDATIONS AND FUNDING Staff recommends approval and authorization for- the Chairman to execute the attached agreement. Matching funds shall be from the Vero Lake Estates MSTU and the 10 Local Option Sales Tax Program ($1,100,000 programmed in 1998/1999 FY) ON MOTION by Commissioner Adams, SECONDED BY Commissioner Macht, the Board unanimously approved and authorized the Chairman to execute the agreement submitted, as recommended in the Memorandum. CO� 9�AGREEME U IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 48 MAY �13�1997 II.G.2. BID #7042 — WEST WABASSO PARK IMPROVEMENTS The Board reviewed a Memorandum dated April 18, 1997: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E., ._ Public Works Director SUBJECT: Award of Bid #7042 - West Wabasso Park Improvements DATE: April 18, 1997 DESCRIPTION AND CONDITIONS Bids were received March 26, 1997 for improvements to West Wabasso Park, including renovation and lighting of a 300' radius baseball field, lighting of three basketball courts, construction of a press box/concession stand/restroom building, site lighting, and construction of a group picnic shelter. The construction estimated for the project was $250,000 at the time that the project was bid. The following bids were received Chilberg-Mayfield Heamdon Construction Base Bid $ 206,279 $ 261,095 Alternative Item #1 $ 17,268 $ 17,480 (Bleachers) Alternate Item #2 $ 27,400 $ 24,951 (Covered Picnic Shelter) Alternate Item #3A $ 76,816 $ 55,576 (Pressbox, Concession Stand/Bathrooms) Alternate Item #313 $ 2.145 1,872 (Septic Tank) TOTAL BID including All Alternates $ 329,908 $ 360,974 ALTERNATIVES AND ANALYSIS In 1993, when the 1¢ Local Option Gas Tax second 5 -year funding cycle was developed, it was anticipated that the County funding of $100,000 for the West Wabasso park project would be matched by a Florida Recreational Development Assistance Program Grant in the amount of $100,000. In 1995, staff applied for a FRDAP grant for both Gifford Park and West Wabasso Park. The County received the grant for Gifford Park in the amount of $92,500, but the state policy changed in 1995 such that a County or City could only receive one grant for one project at a time. The West Wabasso park application was returned to the County. Since the $100,000 county funding (to be matched with $100,000 state funding) was programmed in 1993, other factors have increased the cost of the project as follows: • Little League lighting standards have increased to 50 footcandles in the infield and 30 footcandles in the outfield. • Handicap Accessibility standards have been applied to the Pressbox. • The Wabasso Community has requested a Group Picnic Shelter. • The existing restrooms, septic tank, and drainfield are in need of replacement. • Since the Wabasso CDBG program will provide potable water to the area, a water fountain and water service is requested. 49 MAY 13, 1997 ao�Y -� FAGEt�! Boor, 10i PnE 451 Since the bids received were over budget, staff and the Architect have met with the low bidder, Chilberg-Mayfield Inc., to determine if the cost could be reduced. The following changes are or000sed- Bid Item # Orioinal Bid Reductions Revised Cost 1. Reconstruct Baseball field $ 86,026.00 1 a. Delete clearing, removing existing grass, and drainage swale. Work to be performed by County $ 6,925.00 crews. 1 b. Delete flagpole - Work to be done in-house $ 1,300.00 1 c. Reduce fencing cost $ 972.25 Subtotal 1 $ 76,828.75 2. Baseball Field Lighting $ 83,160.00 2a. Provide alternate lighting System $18,504.00 Subtotal 2 $ 64,656.00 3. Basketball Court Lighting $ 25,465.00 $ 25,465.00 4. Entrance Road Lighting $ 8,700.00 $ 8,700.00 5. Performance Bond $ 2,928.00 5a. Reduce Bond Amount $ 323.71 Subtotal 5 $ 2,604.29 Subtotal - Baseball Bid $206,279.00 $ 28,024.96 $ 178,254.04 6. Alternate Bid # 1 - Bleachers(4) $ 17,268.00 Slabs, and Walks 6a. Delete 2 of 4 $ 9,334.00 Bleachers with slab and concrete behind homeplate Subtotal 6 $ 7,934.00 7. Alternate Bid #2 -Covered $ 27,400.00 $ 27,400.00 Picnic Shelter 8. Alternate Bid # 3 - Pressbox, $ 76,816.00 8a. Revise plywood specs. $ 322.00 8b. Revise spec. for roll down $ 4,847.00 windows 8c. Delete drawers & base $ 3,650.00 cabinets. Revise shelves, etc. Subtotal 8 $ 67,997.00 9. Septic Tank $ 2,145.00 $ 2,145.00 TOTALS $ 329, 908.00 $ 46,177.96 $283,730.04 The following alternatives are presented: Alternative No. 1 Award the Base bid and Alternates 1-3 to Chilberg-Mayfield, Inc. in the total bid amount of $329,908. At the same time, issue Change Order No. 1 to reduce the contract amount by $46,177.96 for a revised contract of $283,730.04.. Also, since the alternate bid items were not covered by the performance and payment bonds, an additional $1500 for bonds is required. The total Contract would be $285,230.04. 50 MAY13 1997 Alternative No. 2 Award the Base Bid (items 1-5) and Alternate Bid No. 1 (bleachers and concrete walks) in the total bid amount of $223,547. At the same time, issue Change Order No. 1 to reduce the contract amount by $37,358.96 for a revised contract of $186,188.04. This alternative would result in deleting from the project the new restroom/concessions/press box building and group picnic shelter. Alternative No. 3 Award the Base Bid (Items 1-5), Alternate Bid Item # 1(two sets of bleachers, slabs, and walks) and Alternate Bid # 3 (Pressbox/restrooms/concession stand) in the amount of $256,330.04 plus $1,140 for additional performance bond for a total contract of $257,470.04 RECOMMENDATIONS AND FUNDING Alternative No. 3 is recommended whereby the Base Bid and all alternates 1 and 3 are included in a contract with Change Order No. 1 to reduce the project cost to $257,470.04. Funding to be from the 10 Local Option Sales Tax program. The original budget for Gifford Park and West Wabasso Park was $140,000. At least $40,000 will be needed for Gifford Park, leaving $100,000 of the original budget for West Wabasso Park. An additional $157,470.04 from the 10 Local Option Sales Tax Program is needed. MOTION WAS MADE by Commissioner Macht, SECONDED BY Commissioner Ginn, to approve staX s recommendation. (Alternate No. 3) Under discussion, Public Works Director James W. Davis responded to Commissioner Adams' questions concerning the press box and handicapped accessibility. He advised that the ramp would have a 1-12 slope for access to the press box which is elevated about 18" compared to the rest of the building. It is not a 2 -story building. THE CHAIRMAN CALLED THE QUESTION and the motion was carried unanimously. CONTRACT DOCUMENTS & SPECIFICATIONS AND CHANGE ORDER ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 11.H.1. UTILITIES - RATE STUDY - RFP AUTHORIZED The Board reviewed a Memorandum dated April 28, 1997: 51 MAY 132, 1997 BO:;K 01 oGE 5 [�� ) 10i i PAGE 453 DATE: April 28, 1997 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTI SERVICES PREPARED ANA ANDERSONO AND STAFFED PROJECT COORDINATOR BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: RATE STUDY BACKGROUND and ANALYSIS The Department of Utility Services has received from Mr. Ed Nelson, a restdentof -Eo ysi:de= -Nbrth Mobs a Home Park, information and consumption calculations that he compiled regarding the current impact fees for water and sewer. The information submitted is not adequate enough to draw any conclusion in regards to amending the current impact fee structure. The evaluation and analysis of the impact fees for the mobile homes on the utility system is very technical and a major effort. Based on this information, Mr. Nelson has requested a reduction for all mobile homes in Indian River County. Since a reduction in impact fees and base facility charges for mobile homes would greatly affect all of the Utility customers, possibly causing a rate increase, it is recommended that the Board of County Commissioners utilize the services of a professional consulting firm to perform an in—depth evaluation of the current water and sewer rates as set forth in Ordinance 91-9. This evaluation will determine whether an adjustment of rates is warranted. RECOMMENDATION Due to the importance of this project, below are three alternatives: — - - - - - 1. Reduce impact fees and base facility charges in accordance with Mr. Nelson's request. 2. Authorize the administration to advertise for RFP to have rate and financial analysis performed. 3. Request -----Utilities --Advisory Committee to review the request and make a recommendation to the Board of County Commissioners. The staff of the Department of Utility Services recommends Alternative Number Three (3). County Administrator James E. Chandler advised that the recommendation has been changed to #2: Authorize the administration to advertise for RFP to have rate and financial analysis performed. Chairman Eggert advised that it would then go to the Utilities Advisory Committee before coming to the Board. Commissioner Macht asked if there would be anything which might affect the timing with respect to the hiring of a new Utilities Director, and Chairman Eggert thought the process could go forward. Administrator Chandler agreed that there would be no conflict in this instance. MAY13 1997 52 0 Commissioner Adams asked and Administrator Chandler advised that the RFP would be brought back to the Board. In response to Commissioner Ginn's question, Administrator Chandler advised that the selection committee ordinarily consists of staff he would select at the recommendation of the department head. In this case, he will look at the different people available. Right now, he is having to keep the organization on an even keel during the interim period (after Utilities Department Director Terry Pinto leaves until a new director is named). Chairman Eggert felt that rate studies in the past have been very touchy subjects and she felt that it was a good idea to run the RFP through the committee, but thought that all the RFP's should come to the Board this time under the present circumstances. Administrator Chandler agreed and pointed out that the Board would have to set up a separate session to hear the proposals. Commissioner Ginn was concerned if the same staff is used, they will select the same consultants each time. She was pleased that the Board would be able to review the RFP's in this instance. ON MOTION by Commissioner Macht, SECONDED BY Commissioner Ginn, the Board unanimously approved Alternative 2, as recommended by the County Administrator at the meeting. Chairman Eggert thanked Mr. Ed Nelson for his work in this regard. (CLERK'S NOTE: ADDITIONAL BACKUP MATERIALS WERE SUBMITTED BY MR. NELSON WHICH HAVE BEEN PLACED ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD ALSO WITH THE OTHER BACK UP MATERIALS.) 11.H.2. NORTH BEACH WATER PLANT CONVERSION The Board reviewed a Memorandum dated May 6, 1997: TO: JAMES E. CHANDLER DATE: MAY 6, 1997 COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILI SERVICES PREPARED WILLIAM F. McCAIN AND STAFFED CAPITAL PROJECTS ENGINEER BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: NORTH BEACH WATER PLANT CONVERSION TO REGIONAL REPUMP, INDIAN RIVER COUNTY PROJECT NO. UW -96 -10 -WC 53 ' � , MAY 13, 1997 Boar -1-0 b,oOr 10 1 FACE 45 On February 11, 1997, the Indian River County Boarcr of' County -Commissioners approved contract negotiations with the firms of Camp -Dresser -and McKee, Inc. (CDM) and Brown and Caldwell, Inc: (B&C) for the above -referenced project. (See attached agenda items and minutes), The firm of CDM was selected to provide engineering services, with B&C to provide financial analysis for funding and payback of project costs. The preliminary construction cost estimate is $2.2 million dollars. The negotiated engineering fee with CDM is 5230,061.00. The negotiated fee for the associated financial analysis is 519;387.00. For details of the proposed contract, please see the attached. The Utilities staff is now before the Board of County Commissioners for approval of the attached contracts to allow the project to commence. Funding for this project will be through the Impact Fee Fund. The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the attached contracts with CDM and B&C and authorize Chairman to execute same as presented. Commissioner Tippin found the cost to be staggering, and Capital Projects Engineer William F. McCain explained that the project involved a lot more than just a conversion from a plant to a pumping facility.. It is a very involved project. Upgrades are required with the high -pumping service system, which will involve new control systems. These were all projects that were originally set up in the master plan when it was going to remain a water plant to maintain future fire flow requirements for the barrier island. Also additional ground storage was required, which entailed design and construction. The old facility had to be decommissioned and specifications had to be drawn up for the bid package and advertising. He advised that the building will remain but the interiors will be removed. Commissioner Tippin felt that a plan should exist with which we could be comfortable. Mr. McCain said that the tank would probably be prefabricated and that was one of the ways he was able to get the price down to where it is. Commissioner Adams felt she needed more information, and Commissioner Macht did also. The suggestion was made to table the item for two weeks. Commissioner Ginn asked why the engineering fees were higher than 10%, Mr. McCain explained the guidelines and curves used. There is no Indian River County curve. ON MOTION by Commissioner Adams, SECONDED BY Commissioner Ginn, the Board unanimously tabled the matter for two weeks. 54 MAY 13 1991 B.A. UTILITIES ADVISORY COMMITTEE - TIME EXTENDED The Board reached CONSENSUS to extend the date of the appointments to the 21' instead of the 2& as the ad was late getting into the newspaper. B.C. RESOLUTION SUPPORTING SB -902 & HB -1319 The Board reviewed the Memorandum dated May 8, 1997: To: Board of County Commissioners From: Commissioner Fran B. Adams _' A Date: May 8, 1997 Re: Resolution supporting SB -902 and HB -1319 Please authorize the adoption of a resolution, and the Chairman to sign, supporting SB -902 and HB -1319, explained in detail in the attached Legislative Alert Article V Legislation. ON MOTION by Commissioner Macht, SECONDED BY Commissioner Ginn, the Board unanimously adopted Resolution 97-54 supporting SB 902 and BB -1319. RESOLUTION NO. 97- 54 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, TO THE GOVERNOR AND THE LT. GOVERNOR OF THE STATE OF FLORIDA IN SUPPORT OF SB 902 AND HB 1319 REGARDING ARTICLE V LEGISLATION. authorize which is regarding WHEREAS, Senate Bill 902 creates a trust fund as a place -holder to earmarked funds which will be used to assist the counties in funding the state court system; and WHEREAS, House Bill 1319 provides a revenue source for the trust fund by establishing a four-year phase-in of the state's portion of the general revenue moneys received from civil traffic infractions; establishes a committee to develop an allocation and disbursement plan for the trust fund; and includes a provision to allow additional fi es of up to $150 that would remain local for court improvements to be assessed againstrtain criminals; 55 MAY 1311997 G0;" PAGE �� BOOK 10i PAGE 457 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the County respectfully requests that the Governor and Lt. Governor of the State of Florida support these two bills. The resolution was moved for adoption by Commissioner M a c h t , and the motion was seconded by Commissioner G i n n , and, upon being put to a vote, the vote was as follows: Chairman Carolyn K. Eggert Aye Vice Chairman John W. Tippin Aye Commissioner Caroline D. Ginn Aye Commissioner Fran B. Adams Aye Commissioner Kenneth R. Macht Aye The Chairman thereupon declared the resolution duly passed and adopted this 13th day of May, 1997. Attest: 13.E. DESIGNATED SMOKING AREAS BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA i APPROVED AS TO FORM AMA OF IGI Charles P. Vitunac County Attorney Commissioner Macht advised that he had gone into the Indian River County Courthouse recently and employees and others were standing at the entrance smoking and there were cigarette butts in the grassy area. He has observed similar activities to the entrance of the County Administration Building as well. The smell and effect was a bad reflection on employees. He suggested that a smoking area be designated away from the entrances of both buildings. He asked that the County Administrator and General Services Director H T. "Sonny" Dean address this concern. MAY 13. 1997 56 W There being no further business, on Motion duly made, seconded, and carried, the Board adjourned at 12:55 p.m. Minutes Approved ( — / D - c1 "1 57 MAY 132 1997 Caro K. Eggert, g9linan