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HomeMy WebLinkAbout7/28/1998MINUTES ATTACHED + BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA A G E N D A TUESDAY, JULY 28,1998 9:00 A.M. - COUNTY COMMISSION CHAMBER County Administration Building 1840 25th Street, Vero Beach, Florida 32960 COUNTY COMMISSIONERS John W. Tippin, Chairman (District 4) James E. Chandler, County Administrator Kenneth R. Macht, Vice Chairman (District 3) Fran B. Adams (District 1) Charles P. Vitunac, County Attorney Carolyn K. Eggert (District 2) Caroline D. Ginn (District 5) Jeffrey K. Barton, Clerk to the Board 9:00 a.m. 1. CALL TO ORDER BACKUP PAGES 2. INVOCATION None 3. PLEDGE OF ALLEGIANCE - James E. Chandler 4. ADDITIONS to the AGENDA/EMERGENCY ITEMS D.C. Report on Commissioner Adams' Tallahassee Trip to Attend the LAMAC Meeting Regarding Shared Ownership of Environmental Lands Purchased. I I.G.2. Change Order for the 58`f' Avenue Improvements. 5. PROCLAMATION and PRESENTATIONS None 6. APPROVAL OF NIINUTES Meeting of July 14, 1998 7. CONSENT AGENDA A. Received & Placed on File in Office of Clerk to the Board: 1) Nineteenth Judicial Circuit 1997 Annual Report; 2) LR. C. Hospital District Tentative Budget for FY 1998-99 B. Approval of Warrants (memorandum dated July 16, 1998) 1-9 C. Payments to Vendors of Court Related Costs (memorandum dated July 20, 1998) 10 D. The Laurels, Ph. III & IV - Modification to Con- tract for Construction of Required Improvements (memorandum dated July 20, 1998) 11-1 E. Budget Adjustment - Sale of Surplus Property (letter dated July 15. 1998) 1; BOOK 106 PAGE 368 7. CONSENT AGENDA (cont'd.): F. Budget Adjustment - Broward County Inmates (letter dated July 15, 1998) G. 1998 Local Law Enforcement Block Grant Application (LLEGB) (letter dated July 22, 1998) H. Bid Award: #8060 Water Tank Replacement for Veh. #560 - Fire Division of Emerg. Services (memorandum dated July 22, 1998) I. Bid Award: #8062 300 Gallon Spray Unit for Sandridge Golf Course (memorandum dated July 22, 1998) J. Bid Award: #8061 CR 510/US 1 Intersection Improvements - Public Works Dept. (memorandum dated July 22, 1998) K. Authorize the Management & Budget Director to Do Necessary Amendments for Balancing the Budget for the 1997/98 Fiscal Year (memorandum dated July 22, 1998) L. Annual County Tax Deed Applications (memorandum dated July 16, 1998) 8. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES None 9:05 A.M. 9. PUBLIC ITEMS A. PUBLIC HEARINGS Sterling House Corp.'s Request for Special Exception Use Approval to Construct an Addi- tion, to be Known as Sterling Cottage, to an Existing Adult Living Facility (ALF) Quasi -Judicial (memorandum dated July 15, 1998) B. PUBLIC DISCUSSION ITEMS None C. PUBLIC NOTICE ITEMS None 10. COUNTY ADMINISTRATOR'S MATTERS None 11. DEPARTMENTAL MATTERS A. Community Development None L: BOOK 106 PAGE 363 BACKUP PAGES 14 15-23 24-28 29-32 33-46 47 48-55 56-66 BACKUP 11. DEPARTMENTAL MATTERS (cont'd): PAGES B. Emergencv Services Final Payment and Release of Retainage to Ericsson. Inc., for the 800 MHz Simulcast Communications System (memorandum dated ) 67-69 C. General Services Report on Old Vero Mall (memorandum dated July 22, 1998) 70 D. Leisure Services None E. Office of Management and Budget FY 1998/99 Millage Rates and Non Ad-Valorem Assessments (memorandum dated July 22, 1998) 71-72 F. Personnel None G. Public Works I.R.C. Beach Preservation Plan - Economic Analysis Professional Service Agreement (memorandum dated July 21, 1998) 73-92 H. Utilities None 12. COUNTY ATTORNEY None 13. COMMISSIONERS ITEMS A. Chairman John W. Tippin B. Vice Chairman Kenneth R. Macht 1. Report on Crisis Line 211 System (no backup provided) 2. Children Services Network / Committee Member Replacement (memorandum dated July 21, 1998) 93-103 C. Commissioner Fran B. Adams Bou 106 m r0 BACKUP 13. COMMISSIONERS ITEMS (cont'd.): PAGES D. Commissioner Carolyn K. Eggert E. Commissioner Caroline D. Ginn 1. Discussion of Lost Tree Islands (no backup provided) 2. Children Services Network Committee Memberships and Funding Votes (memorandum dated July 6, 1998) 104-117 14. SPECIAL DISTRICTSBOARDS A. Emergency Services District None B. Solid Waste Disposal District 1. Approval of Minutes - Meeting of June 9, 1998 2. Approval of Minutes - Meeting of June 16, 1998 3. Closed Landfills / Groundwater Investigations (memorandum dated July 16, 1998) 118-130 C. Environmental Control Board None 15. ADJOURNMENT Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the county's Americans with Disabilities Act (ADA) coordinator at 567-8000 x408 at least 48 hours in advance x meeting. Meeting may be broadcast live on TCI Cable Channel 13 - rebroadcast various times throughout the week Falcon Cable Channel 35 - rebroadcast Friday evening I.C15 8 90T xooe. INDEX TO MINUTES BOARD OF COUNTY COMMISSIONERS MEETING OF JULY 289 1998 1. CALL TO ORDER ............................................... 1 2. INVOCATION .................................................. 1 3. PLEDGE OF ALLEGIANCE ....................................... 1 4. ADDITIONS TO THE AGENDA ................................... 1 5. PROCLAMATIONS AND PRESENTATIONS ......................... 2 6. APPROVAL OF MINUTES ........................................ 2 7. CONSENT AGENDA ............................................ 2 7.A. Reports .................................................. 2 7.B. Approval of Warrants ....................................... 2 7.C. Payments to Vendors of Court Related Costs ..................... 10 7.D. The Laurels, Phase III & IV - Modification to Contract for Construction of Required Improvements ..................................... 11 7.E. Sheriff - Budget Adjustment - Sale of Surplus Property ............. 12 7.F. Sheriff - Budget Adjustment - Housing of Inmates - June ........... 13 7.G. Sheriff - Local Law Enforcement Block Grant Application .......... 14 7.11. Bid #8060 - Water Tank Replacement for Fire Vehicle #560 - Ten -8 Fire Equipment, Inc ............................................ 15 7.1. Bid #8062 - 300 Gallon Spray Unit for Sandridge Golf Course - Hector Turf.................................................... 16 71 Bid #8061 - CR-510/US # 1 Intersection Improvements Construction - Ranger Construction, Inc . ................................... 17 7.K. Management and Budget Director Authorized to do the Necessary Amendments for Balancing the FY 1997-98 Budget ............... 18 7.L. Annual County Tax Deed Applications 19 ......................... 9.A. PUBLIC HEARING - STERLING HOUSE CORPORATION'S REQUEST FOR SPECIAL EXCEPTION USE APPROVAL TO CONSTRUCT AN ADDITION TO BE KNOWN AS STERLING COTTAGE TO AN EXISTING ADULT LIVING FACILITY (ALF) ........................................ 20 I I.B. 800 MHz SIMULCAST COMMUNICATIONS SYSTEM - ERICSSON, INC. - FINAL PAYMENT AND RELEASE OF RETAINAGE ................. 29 I I.C. OLD VERO MALL BUILDING EVALUATION REPORT AND STUDY - SPILLIS CANDELA AND PARTNERS ............................. 30 11.E. MILLAGE RATES AND NON AD -VALOREM ASSESSMENTS FY 1998-99 ............................................................. 41 BOOK 106 PAGE -3"h"? BOOK 106 PAGE 373 I l.G.1. BEACH PRESERVATION PLAN - ECONOMIC ANALYSIS - APPLIED TECHNOLOGY AND MANAGEMENT, INC . .................. 45 11.G.2. 58TH AVENUE IMPROVEMENTS - RESOLUTION OF UTILITY CONFLICTS - DICKERSON FLORIDA, INC .................... 48 13.13.1. VICE CHAIRMAN MACHT - REPORT ON CRISIS LINE 211 SYSTEM ....................................................... 49 13.B.2. VICE CHAIRMAN MACHT - CHILDREN'S SERVICES NETWORK - NEW COMMITTEE MEMBERS ............................. 50 13.C. COMMISSIONER ADAMS - REPORT ON TRIP TO TALLAHASSEE REGARDING SHARED TITLE OF ENVIRONMENTAL LANDS PURCHASED BY THE COUNTY WITH THE STATE (LAMAC) ... 52 13.E.1. COMMISSIONER GINN - DISCUSSION OF LOST TREE ISLANDS ....................................................... 52 13.E.2. COMMISSIONER GINN - CHILDREN'S SERVICES NETWORK SUBCOMMITTEE MEMBERSHIPS AND FUNDING VOTES ...... 56 14.B. SOLID WASTE DISPOSAL DISTRICT ........................ 63 1) go 9 July 28, 1998 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25' Street, Vero Beach, Florida, on Tuesday, July 28, 1998. Present were John W. Tippin, Chairman; Kenneth R. Macht, Vice Chairman; Fran B. Adams; Carolyn K. Eggert and Caroline D. Ginn. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; andPatricia Ridgely, Deputy Clerk. 1. CALL TO ORDER The Chairman called the meeting to order at 9:00 a.m. 2. INVOCATION Commissioner Ginn delivered the invocation. 3. PLEDGE OF ALLEGIANCE Administrator Chandler led the Pledge to the Flag. 4. ADDITIONS TO THE AGENDA Commissioner Adams requested the addition of 13.C., a report on her recent trip to Tallahassee to attend the LAMAC meeting regarding shared ownership of environmental lands purchased. Chairman Tippin requested the addition of 11.G.2., a change order for the 58`h Avenue Improvements. ON MOTION by Commissioner Adams, SECONDED BY Commissioner Ginn, the Board unanimously added the above items to the agenda. July 28, 1998 1 BOOK 106 PAGE 3 14 BOOK 100 ma 37 5. PROCLAMATIONS AND PRESENTATIONS None. 6. APPROVAL OF MINUTES The Chairman asked if there were any additions or corrections to the Minutes of the Regular Meeting of July 14, 1998. There were none. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously approved the Minutes of the Regular Meeting of July 14, 1998, as written and distributed. 7. CONSENT AGENDA 7.A. Reports The following reports have been received and placed on file in the office of the Clerk to the Board: 1) Nineteenth Judicial Circuit 1997 Annual Report 2) Indian River County Hospital District - Tentative Budget for FY 1998-99 7.B. Approval of Warrants The Board reviewed a Memorandum of July 16, 1998: TO: HONORABLE BOARD OF COUNTY COMMISSIONERS DATE: JULY 16, 1998 SUBJECT: APPROVAL OF WARRANTS FROM: EDWIN M. FRY, JR., FINANCE DIRECTOR In compliance with Chapter 136.06, Florida Statutes, all warrants issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Clerk to the Board. for the time period of July 13 to July 16, 1998. July 28, 1998 CHECK NUMBER 0019495 0019496 0019497 0019498 0019499 0245637 0245638 0245639 0245640 0245641 0245642 0245643 0245644 0245645 0245646 0245647 0245648 0245649 0245650 0245651 0245652 0245653 0245654 0245655 0245656 0245657 0245658 0245659 0245660 0245661 0245662 0245663 0245664 0245665 0245666 0245667 0245668 0245669 0245670 0245671 0245672 0245673 0245674 0245675 0245676 0245677 0245678 0245679 0245680 0245681 0245682 ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously approved the list of warrants issued by the Clerk to the Board for the period July 13-16, 1998, as requested. NAME CHECK CHECK DATE AMOUNT AETNA LIFE INSURANCE AND FLORIDA RETIREMENT SYSTEM TRANS GENERAL LIFE INSURANCE IRC EMPLOYEE HEALTH INSURANCE - AMERICAN DENTAL PLAN (FLORIDA) A A FIRE EQUIPMENT, INC ABC-CLIO INC ACTION PRINTERS ADVANCED GARAGE DOORS, INC AERO PRODUCTS CORPORATION AIRBORNE EXPRESS ALBERTSONS SOUTHCO #4357 ALPHA ACE HARDWARE AT YOUR SERVICE ATCO TOOL SUPPLY AUTO SUPPLY CO OF VERO BEACH, ANCESTRY, INC ALL POWER SERVICES, INC ALPHA HEALTH SERVICE, INC A T & T WIRELESS SERVICES ALDEN ELECTRONICS, INC AMERICAN LIBRARY ASSOC A S I SIGN SYSTEM ATLANTIC COASTAL TITLE CORP ALBERTSON'S PHARMACY AMERICAN LIBRARIES AUTO PARTS OF VERO, INC ARCHITECTS & DESIGNERS ARAMARK UNIFORM SERVICES ARCH PAGING ATLANTIC COASTAL TITLE CORP ABRAMS, DANIEL E. ESQ. ALTAMONTE SURGERY CENTER BARTH CONSTRUCTION BOARD OF COUNTY COMMISSIONERS BENSONS LOCK SERVICE BERNAN ASSOCIATES BRUGNOLI, ROBERT J PED BARTON, JEFFREY K- CLERK BARTON, JEFFREY K -CLERK BERGGREN EQUIPMENT CO, INC BRODART CO BLAIS ELECTRIC, INC BOYNTON PUMP & IRRIGATION BILLING SERVICES INC BREVARD ORTHOPAEDIC CLINIC BUDGET INN OF VERO BEACH BEVERAGE STOP, THE BRESSETT, WILLIAM BLAKESLEE MAINTENANCE BOOKS ON TAPE INC July 28, 1998 1998-07-13 1998-07-13 1998-07-13 1998-07-13 1998-07-14 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 1998-07-16 934.11 346,850.10 2,980.20 6,550.00 1,894.70 2,172.60 69.84 6.45 243.12 346.00 18.45 36.49 121.08 1,911.20 57.95 1,014.57 42.46 326.00 2,059.23 238.52 375.00 43.00 987.19 222.00 205.92 23.40 1,381.10 80.37 6,730.80 985.39 214.00 248.00 5,538.75 500.00 3,415.33 12.00 99.00 200.00 40,678.77 3,343.00 111.74 519.16 85.98 201.69 109.51 427.55 250.00 90.00 40.00 200.00 68.20 BOOK 106 pa • BOOK 106 PAGE 3 7 CHECK NAME CHECK CHECK NUMBER DATE AMOUNT 0245683 BAKER & TAYLOR ENTERTAINMENT 1998-07-16 87.96 0245684 BELLSOUTH MOBILITY 1998-07-16 108.58 0245685 BELLSOUTH 1998-07-16 5,506.50 0245686 BLUE CROSS/BLUE SHIELD OF 1998-07-16 17,204.00 0245687 BOLLMAN, TERRY L 1998-07-16 60.00 0245688 BAKER & TAYLOR INC 1998-07-16 186.83 0245689 BELLIN HOSPITAL 1998-07-16 653.55 0245690 BELFORD, DENNIS 1998-07-16 34.98 0245691 BELLIN ANESTHESIA ASSOC. S.C. 1998-07-16 347.10 0245692 BURKETT, ROBERT D. 1998-07-16 300.00 0245693 BEN'S RAILROAD TIES 1998-07-16 495.00 0245694 BELLSOUTH 1998-07-16 323.26 0245695 CAMERON & BARKLEY COMPANY 1998-07-16 266.12 0245696 CAMP, DRESSER & MCKEE, INC 1998-07-16 9,500.00 0245697 CARTER ASSOCIATES, INC 1998-07-16 7,686.40 0245698 CHANDLER EQUIPMENT CO, INC 1998-07-16 972.42 0245699 CHUCK'S ELECTRIC MOTORS, INC 1998-07-16 690.00 0245700 CLEMENTS PEST CONTROL 1998-07-16 492.50 0245701 COLD AIR DISTRIBUTORS 1998-07-16 458.97 0245702 CORBIN, SHIRLEY E 1998-07-16 129.50 0245703 CHAMBER OF COMMERCE 1998-07-16 34,488.78 0245704 CONGRESSIONAL QUARTERLY BOOKS 1998-07-16 107.23 0245705 CLINIC PHARMACY 1998-07-16 463.23 0245706 COREN, SETH MD 1998-07-16 150.00 0245707 CUSTOM CARRIAGES, INC 1998-07-16 68.77 0245708 CHIVERS NORTH AMERICA 1998-07-16 44.64 0245709 CLEANNET USA 1998-07-16 20,537.72 0245710 CLIFFORD, MIKE 1998-07-16 100.00 0245711 CACCAVONE, JOHN JR 1998-07-16 60.00 0245712 CHAMPION MANUFACTURING INC 1998-07-16 85.56 0245713 CORPORATION OF THE PRESIDENT 1998-07-16 52.00 0245714 CARROLL AIR SYSTEMS, INC 1998-07-16 589.01 0245715 CITY ENVIRONMENTAL SERVICES 1998-07-16 13,043.00 0245716 CENTRAL PUMP & SUPPLY INC 1998-07-16 221.03 0245717 CENTER FOR EMOTIONAL AND 1998-07-16 199.50 0245718 COPYCO, INC 1998-07-16 2,331.00 0245719 COLUMBIA HOUSE 1998-07-16 23.74 0245720 CULTURAL COUNCIL OF INDIAN 1998-07-16 3,390.34 0245721 CAD ONE INC 1998-07-16 87.90 0245722 CHIARANTONA, NICOLE 1998-07-16 15.45 0245723 CADD DEVELOPMENT CORPORATION 1998-07-16 10,630.00 0245724 COURT REPORTERS, INC. 1998-07-16 184.50 0245725 FLINT TRADING INC 1998-07-16 1,416.00 0245726 CENTRAL AIR CONDITIONING & 1998-07-16 298.05 0245727 DAILY COURIER SERVICE 1998-07-16 319.00 0245728 DAVES SPORTING GOODS 1998-07-16 150.75 0245729 DELTA SUPPLY CO 1998-07-16 468.73 0245730 DEMCO INC 1998-07-16 40.99 0245731 DEPENDABLE DODGE, INC 1998-07-16 808.51 0245732 DIRECTOR, KENNETH L MD PA 1998-07-16 230.00 0245733 DON SMITH'S PAINT STORE, INC 1998-07-16 211.33 0245734 DATA FLOW SYSTEMS, INC 1998-07-16 474.59 0245735 DEAF SERVICE CENTER OF THE 1998-07-16 416.67 0245736 DELTA INDUSTRIES MFG 1998-07-16 268.72 0245737 DADE PAPER COMPANY 1998-07-16 565.74 0245738 DOWNTOWN PRODUCE INC 1998-07-16 368.34 0245739 DILLARD, CASSIE 1998-07-16 54.08 0245740 DAMES & MOORE 1998-07-16 1,752.78 0245741 DOCTORS' CLINIC 1998-07-16 1,387.00 0245742 DEHEART, NIKKI 1998-07-16 24.00 0245743 DOWNTOWN VERO BEACH ASSOC. 1998-07-16 12,571.73 0245744 E -Z BREW COFFEE SERVICE, INC 1998-07-16 140.80 July 28, 1998 4 • CHECK NAME CHECK CHECK NUMBER DATE AMOUNT 0245745 EVANS, FLOYD 1998-07-16 50.00 0245746 ERCILDOUNE BOWLING LANES 1998-07-16 190.50 0245747 EBSCO SUBSCRIPTION SERVICES 1998-07-16 220.09 0245748 EMERGENCY LINEN SUPPLY CO 1998-07-16 1,033.00 0245749 ECKERD DRUG CO 1998-07-16 995.48 0245750 EGGEN, BETH 1998-07-16 36.05 0245751 ECKONOMOU, MICHAEL 1998-07-16 500.00 0245752 FLORIDA ASSOCIATION OF 1998-07-16 100.00 0245753 FLORIDA DEPARTMENT OF 1998-07-16 138.64 0245754 FLORIDA EAST COAST RAILWAY CO 1998-07-16 313.55 0245755 FLORIDA POWER & LIGHT COMPANY 1998-07-16 14,423.47 0245756 FLETCHER'S TV & APPLIANCE 1998-07-16 714.00 0245757 FLORIDA RECREATION & PARK 1998-07-16 80.00 0245758 FLOWERS BAKING COMPANY OF 1998-07-16 147.04 0245759 FIRST AMERICAN TITLE OF 1998-07-16 5,000.00 0245760 FALCON CABLE TV 1998-07-16 25.10 0245761 FLORES, JESSE 1998-07-16 194.02 0245762 FLORIDA MEDICAID COUNTY 1998-07-16 74,441.92 0245763 FALZONE, JESSICA 1998-07-16 84.00 0245764 FALZONE, MATTHEW 1998-07-16 36.05 0245765 FLORIDAFFINITY, INC 1998-07-16 6,494.00 0245766 FALZONE, CHRISTOPHER 1998-07-16 64.38 0245767 FELLSMERE POLICE DEPARTMENT 1998-07-16 25.00 0245768 FLORIDA ANIMAL LEAGUE 1998-07-16 49.00 0245769 FIRST UNION NATIONAL BANK OF 1998-07-16 343.50 0245770 FLORIDA HIGHWAY PATROL 1998-07-16 50.00 0245771 FIRST AMERICAN TITLE INSURANCE 1998-07-16 7,765.00 0245772 GAYLORD BROTHERS, INC 1998-07-16 363.55 0245773 GENE'S AUTO GLASS 1998-07-16 160.00 0245774 GRAYBAR ELECTRIC CO INC 1998-07-16 72.46 0245775 GOODYEAR AUTO SERVICE CENTER 1998-07-16 391.04 0245776 GOODYEAR COMMERCIAL TIRE & 1998-07-16 2,097.77 0245777 GLASER, A J III, LPN 1998-07-16 80.00 0245778 GRILL REFILL, INC 1998-07-16 85.00 0245779 GOLLNICK, PEGGY 1998-07-16 80.50 0245780 HARRIS SANITATION, INC 1998-07-16 56.62 0245781 HARRISON UNIFORMS 1998-07-16 101.80 0245782 HI -TECH SERVICING TECH'NS 1998-07-16 1,285.00 0245783 HUMANE SOCIETY OF VERO BEACH 1998-07-16 19,640.00 0245784 HUNTER AUTO SUPPLIES 1998-07-16 254.47 0245785 HACH COMPANY 1998-07-16 2,468.37 0245786 H & H PLUMBING COMPANY 1998-07-16 205.00 0245787 HARTSFIELD, CELESTE L 1998-07-16 91.00 0245788 HOMETOWN PET CARE CENTER 1998-07-16 95.25 0245789 HARTMAN & ASSOCIATES INC 1998-07-16 19,518.30 0245790 INDIAN RIVER COUNTY SOLID 1998-07-16 30.30 0245791 INDIAN RIVER COUNTY 1998-07-16 125.00 0245792 INDIAN RIVER ACE HARDWARE 1998-07-16 23.32 0245793 INDIAN RIVER BATTERY, INC 1998-07-16 1,125.20 0245794 INDIAN RIVER BLUE PRINT, INC 1998-07-16 305.59 0245795 INDIAN RIVER COUNTY UTILITY 1998-07-16 531.88 0245796 INDIAN RIVER OXYGEN, INC 1998-07-16 465.41 0245797 INTERSTATE BILLING SERVICE 1998-07-16 2,834.14 0245798 INDIAN RIVER MEMORIAL HOSPITAL 1998-07-16 1,860.19 0245799 INDIAN RIVER OFFICE CENTRE,INC 1998-07-16 159.82 0245800 IRVINE MECHANICAL, INC 1998-07-16 583.17 0245801 INTER -TEL TECHNOLOGIES INC 1998-07-16 884.00 0245802 INDIAN RIVER ALL -FAB, INC 1998-07-16 298.15 0245803 IRC EMPLOYEE HEALTH INSURANCE- 1998-07-16 206,154.96 0245804 IRON OFFICE SOLUTIONS 1998-07-16 236.95 0245805 INDIAN RIVER COUNTY ALLIANCE 1998-07-16 741.95 July 28, 1998 m BOOK 10 6 PAIL • BOOK 106 FACE -379 CHECK NAME CHECK CHECK NUMBER DATE AMOUNT 0245806 INTERNATIONAL GOLF MANAGEMENT 1998-07-16 72,125.00 0245807 INTERNATIONAL ASSOCIATION OF 1998-07-16 300.00 0245808 IRRIGATION CONSULTANTS UNLIMIT 1998-07-16 316.78 0245809 INDIAN RIVER HAND 1998-07-16 639.90 0245810 JAHOLKOWSKI, MIKE 1998-07-16 108.00 0245811 JONES CHEMICALS, INC 1998-07-16 2,940.00 0245812 KIMLEY-HORN & ASSOCIATES, INC 1998-07-16 619.99 0245813 KELLY TRACTOR CO 1998-07-16 126.82 0245814 KEY, PATRICIA W 1998-07-16 938.00 0245815 K S M ENGINEERING & TESTING 1998-07-16 638.00 0245816 KIRBY AUTO SUPPLY FT PIERCE 1998-07-16 527.24 0245817 KT MOWER & EQUIPMENT 1998-07-16 3.94 0245818 KLINK, RICHARD 1998-07-16 1,166.00 0245819 KIRBY AUTO SUPPLY FT PIERCE 1998-07-16 56.90 0245820 KAPLAN, KAREN DC 1998-07-16 213.30 0245821 KEEP INDIAN RIVER BEAUTIFUL 1998-07-16 2,392.31 0245822 KUBILUS, DEBRA AND CITY OF 1998-07-16 12.00 0245823 LEWIS, RUTH A 1998-07-16 43.19 0245824 LANDRUM, GREGORY C PSY D 1998-07-16 2,475.00 0245825 LIGHT SOURCE BUSINESS SYSTEMS 1998-07-16 158.61 0245826 LESCO, INC 1998-07-16 680.35 0245827 LUCENT TECHNOLOGIES 1998-07-16 110.65 0245828 L H TRAVIS COMPANY 1998-07-16 237.35 0245829 LOGISTIC SYSTEMS, INC 1998-07-16 95,464.00 0245830 LANGSTON, HESS, BOLTON,ZNOSKO 1998-07-16 698.76 0245831 LOST CLASSICS BOOK CO 1998-07-16 35.90 0245832 MAXWELL PLUMBING, INC 1998-07-16 70.87 0245833 MID COAST TIRE SERVICE, INC 1998-07-16 36.95 0245834 MIKES GARAGE 1998-07-16 705.00 0245835 MIRACLE RECREATION 1998-07-16 222.07 0245836 MITCO WATER LAB, INC 1998-07-16 660.35 0245837 MORGAN AND EKLUND 1998-07-16 2,996.23 0245838 MORA, RALPH PHD 1998-07-16 500.00 0245839 MIAMI ELEAVTOR COMPANY 1998-07-16 1,958.00 0245840 MASTELLER & MOLER, INC 1998-07-16 56,315.28 0245841 MOUTENOT, ANNE 1998-07-16 8.12 0245842 MEDICAL RECORD SERVICES, INC 1998-07-16 32.79 0245843 MELBOURNE NEUROLOGIC, PA 1998-07-16 26.10 0245844 MIDWEST TAPE EXCHANGE 1998-07-16 102.55 0245845 MITY-LITE 1998-07-16 1,548.40 0245846 MAIN STREET HARDWARE, INC 1998-07-16 5.00 0245847 MELCHIORI, NICK 1998-07-16 108.15 0245848 MGB CONSTRUCTION INC 1998-07-16 500.00 0245849 MCCLAIN-SOUTHLAND EQUIPMENT 1998-07-16 178,210.00 0245850 MONIZ, DAVID J 1998-07-16 42.00 0245851 MCILWAIN, ROBERT M 1998-07-16 995.87 0245852 NATIONAL JUDICIAL COLLEGE 1998-07-16 23.50 0245853 NORTH SOUTH SUPPLY 1998-07-16 92.53 0245854 NATIONAL AMBULANCE BUILDERS, 1998-07-16 96.82 0245855 NATIONAL GEOGRAPHIC VIDEO 1998-07-16 23.70 0245856 NATIONAL RECREATION AND PARK 1998-07-16 70.00 0245857 NEWPORT PUBLISHING 1998-07-16 119.90 0245858 NIRMIKA LIVING STONES, INC 1998-07-16 174.00 0245859 OFFICE PRODUCTS & SERVICE 1998-07-16 255.64 0245860 OMNI JACKSONVILLE HOTEL 1998-07-16 158.00 0245861 OSCEOLA HOME CARE SUPPLY 1998-07-16 47.83 0245862 ON IT'S WAY 1998-07-16 69.25 0245863 OFFICE DEPOT, INC 1998-07-16 1,091.85 0245864 OSCEOLA PHARMACY 1998-07-16 359.23 July 28, 1998 D 0 0 CHECK NAME CHECK CHECK NUMBER DATE AMOUNT 0245865 O'NEIL, LEE & WEST 1998-07-16 19,917.54 0245866 ORLANDO HAND SURGERY ASSOC. 1998-07-16 1,978.01 0245867 PALM BEACH NEWSPAPER, INC 1998-07-16 291.20 0245868 PARKS RENTAL INC 1998-07-16 504.98 0245869 PEACE RIVER ELECTRIC 1998-07-16 33.15 0245870 PERKINS DRUG, INC 1998-07-16 91.53 0245871 PETTY CASH 1998-07-16 164.79 0245872 POSTMASTER 1998-07-16 320.00 0245873 PETTY CASH 1998-07-16 339.03 0245874 PROCTOR CONSTRUCTION 1998-07-16 500.00 0245875 PINKERTON, DOREEN A 1998-07-16 20.07 0245876 PRESS JOURNAL 1998-07-16 463.74 0245877 PARRISH, JAMES L PE 1998-07-16 240.00 0245878 PANGBURN, TERRI 1998-07-16 24.00 0245879 PRESS JOURNAL/STUART NEWS 1998-07-16 1,353.55 0245880 PRABAIR DISTRIBUTION 1998-07-16 29.30 0245881 PENDLETON, VALERIE L 1998-07-16 500.00 0245882 QUALITY BOOKS, INC 1998-07-16 224.74 0245883 R S MEANS CO, INC 1998-07-16 54.95 0245884 RADIO SHACK ACCT RECEIVABLE 1998-07-16 490.71 0245885 REAGAN, WILLIE C 1998-07-16 138.00 0245886 RIFKIN, SHELDON H PHD 1998-07-16 500.00 0245887 ROSELAND VOLUNTEER FIRE DEPT 1998-07-16 16.00 0245888 R R BOWKER 1998-07-16 115.52 0245889 REDSTONE, MICHAEL 1998-07-16 147.68 0245890 RISSMAN, WEISBERG, BARRETT, 1998-07-16 32.44 0245891 RICHARDS, WILLIAM A 1998-07-16 520.00 0245892 RADKE, PETER 1998-07-16 135.30 0245893 RCL DEVELOPMENT 1998-07-16 500.00 0245894 ROCHA CONTROLS INC 1998-07-16 3,400.00 0245895 ROSICH, JAMES 1998-07-16 26.97 0245896 RIGER, JACOB M 1998-07-16 139.50 0245897 ROBERTS, RUSH A 1998-07-16 224.03 0245898 SAFETY KLEEN CORP 1998-07-16 169.00 0245899 SCOTTY'S, INC 1998-07-16 341.33 0245900 SEBASTIAN VOLUNTEER FIRE DEPT 1998-07-16 35.00 0245901 SEWELL HARDWARE CO, INC 1998-07-16 729.37 0245902 SHAW, DAVID D C 1998-07-16 21.00 0245903 SOUTHERN ELECTRIC SUPPLY 1998-07-16 30.88 0245904 STATE OF FLORIDA 1998-07-16 11,590.33 0245905 STURGIS LUMBER & PLYWOOD CO 1998-07-16 107.66 0245906 SUDDEN IMAGES 1998-07-16 9.95 0245907 SUNSHINE PHYSICAL THERAPY 1998-07-16 255.00 0245908 SIMON & SCHUSTER 1998-07-16 104.05 0245909 SUN TELEPHONE, INC 1998-07-16 546.00 0245910 SHADY OAK ANIMAL CLINIC 1998-07-16 36.50 0245911 SUN BELT MEDICAL SUPPLY, INC 1998-07-16 23.75 0245912 SELIG CHEMICAL IND 1998-07-16 65.04 0245913 SKRIPAK, RICHARD DDS 1998-07-16 125.00 0245914 SEBASTIAN POLICE DEPARTMENT 1998-07-16 50.00 0245915 SOUTHEASTERN EMERGENCY EQUIP 1998-07-16 567.04 0245916 SECURITYLINK FROM 1998-07-16 247.50 0245917 SUMMERLIN'S SEVEN SEAS 1998-07-16 400.00 0245918 SMART CORPORATION 1998-07-16 7.19 0245919 SOU SEC SYS OF FT PIERCE INC 1998-07-16 279.00 0245920 SOUTHERN SECURITY SYSTEMS OF 1998-07-16 743.00 0245921 SUNSHINE STATE ONE CALL 1998-07-16 448.12 0245922 SPENCER, JENNIFER 1998-07-16 30.90 0245923 TEN -8 FIRE EQUIPMENT, INC 1998-07-16 2,310.00 0245924 TRODGLEN PAVING, INC 1998-07-16 74.38 0245925 TREASURE COAST REFUSE CORP 1998-07-16 201.89 July 28, 1998 VA • BOOK 106 FAGS 3 O L BOOK 106 PAGE 38 CHECK NAME CHECK CHECK NUMBER DATE AMOUNT 0245926 TREASURE COAST PROSTHETIC AND 1998-07-16 90.00 0245927 TCI MEDIA SERVICES 1998-07-16 100.00 0245928 TRANS -GENERAL LIFE INSURANCE 1998-07-16 5,615.24 0245929 TARGET STORE T-1050 1998-07-16 136.68 0245930 TRADEWINDS 1998-07-16 1,032.50 0245931 TREASURE COAST COURT 1998-07-16 69.00 0245932 TIME 1998-07-16 34.97 0245933 UNIVERSITY OF FLORIDA 1998-07-16 36.00 0245934 US FILTER DISTRIBUTION GROUP 1998-07-16 29,015.35 0245935 VELDE FORD, INC 1998-07-16 1,614.16 0245936 VERO BEACH VOLUNTEER FIRE 1998-07-16 31.00 0245937 VERO BEACH, CITY OF 1998-07-16 50,033.09 0245938 VERO CHEMICAL DISTRIBUTORS,INC 1998-07-16 417.80 0245939 VERO LAKE ESTATES FIRE 1998-07-16 26.00 0245940 VIRGIL'S RADIATOR WORKS 1998-07-16 30.00 0245941 VERO BOWL 1998-07-16 1,033.60 0245942 VEY, CARRIE 1998-07-16 221.45 0245943 VERO BEARING & BOLT 1998-07-16 372.11 0245944 VOLUNTEER ACTION CENTER 1998-07-16 50.00 0245945 VERO VACUUM 1998-07-16 45.90 0245946 VIKING ELECTRONICS INC 1998-07-16 70.00 0245947 VERO BEACH ELDERLY HOUSING,INC 1998-07-16 46,147.50 0245948 WALGREENS PHARMACY #03608 1998-07-16 796.41 0245949 WALSH, LYNN 1998-07-16 40.60 0245950 WGYL-FM 93.7 FM 1998-07-16 475.00 0245951 W W GRAINGER, INC 1998-07-16 74.07 0245952 WAL-MART STORES, INC 1998-07-16 280.77 0245953 WATER POLLUTION CONTROL CORP 1998-07-16 17,410.00 0245954 WAL-MART PHARMACY, INC 1998-07-16 114.52 0245955 WILLHOFF, PATSY 1998-07-16 104.00 0245956 WILLIAM THIES & SONS, INC 1998-07-16 349.70 0245957 WATER ENVIRONMENT FEDERATION 1998-07-16 192.00 0245958 WILLIAMS, BETTY R, RN 1998-07-16 25.00 0245959 WHEELER, GARY SHERIFF 1998-07-16 92,980.00 0245960 WEST, JEFF 1998-07-16 60.00 0245961 WOLFE, MEGAN 1998-07-16 18.03 0245962 WALGREENS PHARMACY 1998-07-16 13.99 0245963 WOSN-FM RADIO STATION 1998-07-16 82.00 0245964 WOLFE, ERIN 1998-07-16 18.03 0245965 WALKER PROCESS EQUIPMENT 1998-07-16 6,285.00 0245966 WAYLAND AUDIO VISUAL 1998-07-16 373.41 0245967 WEST MARINE 1998-07-16 279.99 0245968 XEROX CORPORATION 1998-07-16 1,920.00 0245969 ZEE MEDICAL SERVICE 1998-07-16 198.09 0245970 ZEPHYRHILLS NATURAL SPRING 1998-07-16 24.75 0245971 THOMAS, JAMES SR 1998-07-16 399.47 0245972 PEASE, CLINTON 1998-07-16 298.68 0245973 JOHNSON, LETISHA D 1998-07-16 610.10 0245974 LAMANTIA, DANIEL & KAREN 1998-07-16 52.51 0245975 ALEXANDER, LINDA 1998-07-16 92.55 0245976 TACO BELL #3971 1998-07-16 440.00 0245977 KARGE, FRANK W 1998-07-16 7.76 0245978 SABONJOHN, JAMES 1998-07-16 42.45 0245979 SWANIGAN, BRENDA 1998-07-16 71.04 0245980 JONES, CHARLIE 1998-07-16 13.97 0245981 FRANK LINCOLN INTERIORS, INC 1998-07-16 123.79 0245982 S B M RENTALS INC 1998-07-16 44.23 0245983 HINTON, MARION D 1998-07-16 62.10 0245984 SUNSHINE PARTY SHOP 1998-07-16 27.39 0245985 BANFIELD, PETER E H 1998-07-16 40.00 0245986 HENDERSON, QUEEN HAYES 1998-07-16 80.72 July 28, 1998 CHECK NAME CHECK CHECK NUMBER DATE AMOUNT 0245987 BUCKNER, CAROL 1998-07-16 19.77 0245988 DAWSON, G WILLIAM & JAN 1998-07-16 23.01 0245989 RANDOLPH, NELSON F 1998-07-16 27.03 0245990 HOLIDAY BUILDERS 1998-07-16 60.41 0245991 WILLIAMS, VANNETTE R 1998-07-16 35.16 0245992 SHOWCASE PROPERTIES LTD CO 1998-07-16 102.52 0245993 RENO, THOMAS M 1998-07-16 1.58 0245994 DANNER, DONALD & BARBARA 1998-07-16 24.60 0245995 ZANCA, LEONARD J 1996-07-16 36.53 0245996 RIPLEY, SANDRA 1998-07-16 13.33 0245997 GILL, NANCY 1998-07-16 4.47 0245998 CORNWELL, LARRY 1998-07-16 42.39 0245999 GHO VERO BEACH INC 1998-07-16 168.25 0246000 ARIUS, JEAN ROBERT 1998-07-16 38.68 0246001 ANDERSON, LARRY 1998-07-16 38.12 0246002 CORNERSTONE SELECT HOMES INC 1998-07-16 30.53 0246003 SULLNET, INC 1998-07-16 75.46 0246004 BERGAMINO JR, JOSEPH 1998-07-16 50.25 0246005 MGB CONSTRUCTION INC 1998-07-16 74.04 0246006 MARRERO, THERESA 1998-07-16 19.85 0246007 BEAZER HOMES FLORIDA INC 1998-07-16 55.48 0246008 COLLIE, VONNA J 1998-07-16 2.99 0246009 VANDERPLOEG, DAWN 1998-07-16 5.74 0246010 ST LUCIE DEVELOPMENT CORP 1998-07-16 35.67 0246011 RICHARDS III, EDWARD L 1998-07-16 37.08 0246012 BERAN, DENNIS J 1998-07-16 79.83 0246013 BROWNING JR, ROBERT N 1998-07-16 50.64 0246014 BRACKETT, BRENDA & WILLIAM 1998-07-16 30.23 0246015 GALATI, LISA 1998-07-16 7.28 0246016 PIERRE, GUERDA 1998-07-16 16.34 0246017 CAMPBELL, EDWARD P 1998-07-16 21.52 0246018 SAVASTANO, CHARLOTTE J 1998-07-16 14.82 0246019 INGLIS, Y LORE WISE 1998-07-16 5.32 0246020 MIKESH, LINDA 1998-07-16 36.53 0246021 WATTS, REV FRANKLIN C 1998-07-16 11.25 0246022 COHEN, STUART B 1998-07-16 30.32 0246023 CHESNICK, SHANNON L 1998-07-16 80.89 0246024 BRATCHER, BRANDY 1998-07-16 49.69 0246025 PERRY, FRANK L 1998-07-16 5.38 0246026 SWISHER, KATHLEEN 1998-07-16 16.27 0246027 GOTHMAN, SALLY 1998-07-16 19.15 0246028 BERRY, KENNETH L & SHIRLEY 1998-07-16 36.73 0246029 KUNTRY KLEANER 1998-07-16 53.48 0246030 BROWN, CATHERINE 1998-07-16 59.82 0246031 BOYSEL, BARBARA 1998-07-16 22.59 0246032 CASELLA, JEFFREY F 1998-07-16 75.53 July 28, 1998 E 1,712,655.35 BooK 106 pw38- 21 BOOK 106 FAGE 38 7. C. Payments to Vendors of Court Related Costs The Board reviewed a Memorandum of July 20, 1998: TO: Board of County Commissioners Cid _n 6 FROM: Terrence P. O'Brien, Assistant County Attorney DATE: July 20, 1998 SUBJECT: Payments to Vendors of Court Related Costs The Office of the County Attorney has processed and approved payment to the following vendors for the week of July 13, 1998. Listed below are the vendors names and the amount of each court related costs. Daniel Abrams, Esq. Legal Services 248.00 Sheldon H. Rifkin, Ph.D. Clinical Evaluation 500.00 James T. Long, Esq. Public Defender Conflict 300.00 James T. Long, Esq. Public Defender Conflict 600.00 James T. Long, Esq. Public Defender Conflict 6,600.00 C. Jonathan Ahr., Ph.D. Clinical Evaluation 500.00 Florida Court Reporters Court Reporter 25.00 Robert J. Brugnoli, Ph.D. Clinical Evaluation 500.00 Robert J. Brugnoli, Ph.D. Clinical Evaluation 500.00 Robert J. Brugnoli, Ph.D. Clinical Evaluation 500.00 Indian River Memorial Hospital Research Records 119.00 Shirley E. Corbin Transcription 80.50 Sheila I. Flinn Transcription 63.00 Celest Hartsfield Transcription 31.50 Shirley E. Corbin Transcription 63.00 Shirley E. Corbin Transcription 91.00 Shirley E. Corbin Transcription 80.50 Shirley E. Corbin Transcription 70.00 Shirley E. Corbin Transcription 28.00 Peggy Gollnick Transcription 28.00 Sheila I. Flinn Transcription 31.50 Olga Mas Court Interpreter 25.00 Olga Mas Court Interpreter 25.00 Brevard Court Reporters Transcription 76.00 Treasure Coast Court Report Court Reporter 50.00 Barbara G. Schopp Transcription 80.50 Federal Express Overnight mail 13.00 Peggy Gollnick Transcription 297.50 Barbara G. Schopp Transcription 101.50 Celeste Hartsfield Transcription 192.50 Shirley E. Corbin Transcription 231.00 Shirley E. Corbin Transcription 42.00 Shirley E. Corbin Transcription 52.50 Peggy Gollnick Transcription 28.00 Shirley E. Corbin Transcription 59.50 Peggy Gollnick Transcription 38.50 Shirley E. Corbin Transcription 66.50 Shirley E. Corbin Transcription 38.50 Shirley E. Corbin Transcription 70.00 Sheila I. Flinn Transcription 94.50 JR Reporting Associates Transcription 315.50 JR Reporting Associates Transcription 82.50 Treasure Coast Court Report Transcription 203.00 Brevard Court Reporting Transcription 28.00 Atlantic Reporting Transcription 80.50 Total 513.250.50 July 28, 1998 10 • NO ACTION REQUIRED OR TAKEN. 7.D. The Laurels, Phase III R IV - Modification to Contract for Construction of Required lWrovenzents The Board reviewed a Memorandum of July 20, 1998: TO: Board of County Commissioners FROM: ;jam' William G. Collins II - Deputy County Attorney DATE: July 20, 1998 SUBJECT: The Laurels, Phase III and IV - Modification to Contract for Construction of Required Improvements On July 7, 1998 the Board of County Commissioners approved the Contract for Construction of Required Improvements (No. SD -92-10-005-A3/4) in connection with the plat of The Laurels, Phase III and IV. Security in the form of a letter of credit in the amount of $60,349.42 has been posted with Indian River County to guarantee the installation of required improvements. The security expires on November 10, 1998. Pursuant to the contract, the required improvements are to be completed by August 1, 1998. The developer, Laurel Homes, Inc., has requested an extension of the time to complete the required improvements to August 10, 1998. RECOMMENDATION: Staff recommends that the attached Modfcation to Contract for Construction of Required Improvements (No. SD -92-10-005-A3/4) extending the completion date to August 10, 1998 be approved, and that the Chairman of the Board of County Commissioners be authorized to execute said Modification. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously approved the Modification to Contract for Construction of Required Improvements extending the completion date to August 10, 1998, and authorized the Chairman to executed the same, as recommended in the memorandum. July 28, 1998 COPY OF MODIFICATION ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Book 106 rnt-384 BOOK 1011 PAGE 385 7.E. Sheriff - Budget Adjustment - Serle of Surplus Property The Board reviewed a letter of July 15, 1998: sheriff GARY C. WHEELER • INDIAN RIVER COUNTY `."EMBER = �RIDA S�4EQIFFS .:SSCCIAT:ON %1EMBER C° NATIONAL SHE:;IFFS SSOC:AT!CN 4055 41 st AVENUE VERO BEACH. FLORIDA 32960-1808 July 15, 1998 _ 1998 The Honorable John W. Tippin, Chairman Indian River County Board of County Commissioners 1840 25th Street Vero Beach, FL 32960-3394 Re: Budget Adjustment Dear Mr. Tippin: DISTR I BUT1(lNj Commissioners Adminisfrabor Attorney Personnel Public V'l4:it.s cc.onmuall.-- Uvl. Uihities Ffnance ©me En. erg. Sere Risk r:4gt. CL.hxr PHONE (561) 569-6M This letter is a request to amend our fiscal year 1997-98 Operating Budget by $10,000. These funds represent the revenue generated from the sale of Surplus Property. These funds will be used to purchase communications supplies such as batteries and shoulder microphones in the current fiscal year. I am requesting this item be placed on the "Consent Agenda" at your earliest convenience. If you have any questions or any further information is required, please let me know. Sincerely, -A, (f (tI4-z- Gary C. Wheeler, Sheriff GCW:mej cc: Joseph A. Baird Richard Dees July 28, 1998 12 ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously amended the Sheriff's FY 1997-98 Operating Budget by $10,000, as requested in the letter. 7.F. Sheriff -Budget Adjustment - Housing Inmates - June 1998 The Board reviewed a letter of July 15, 1998: &bar'tttNQX IA GARY C. WHEELER • INDIAN RIVER COUNTY %1EMBE= 5�-=Q—S LSSCCIATION EMSE= -'C SnE;;=-S ASSOC;A 0% 4055 41st AVENUE VERO BEACH. FLORIDA 32960-1808 Julv 15, 1998 PHONE (561) 569-67, the Honorable John W. Tippm, Lhauman Indian River County Board of County Commissioners 18840 25th Street Vero Beach, FL 32960-3394 Re: Budget Adjustment Dear Mr. Tippin: This letter is a request to amend our fiscal year 1997-98 Operating Budget by $93,055. These funds represent the revenue generated from the housing of Broward County inmates ($37,510), Polk County inmates ($54,915) and Immigration and Naturalization Services inmates ($630) for the month of June, 1998. The monies will replace Corrections' funds used to house the inmates and purchase Capital Outlay items. The budget amendment will be distributed as follows: Law Enforcement Capital: Video Printer/Cassette Recorder (Investigations) $ 2,407 (2) Full Size Sedan @ $19,982 39,964 (9) Radar Unit @ 1,776 15,984 Balance For Future Radar Purchase 875 Corrections Capital: (2) Food Warming Carts @ $3,222 6,444 Corrections Expense: 27,381 Total $ 93,055 I am requesting this item be placed on the "Consent Agenda" at your earliest convenience. If you have any questions or any further information is required, please let me know. Sincerely, Gary C. eeler, Sheriff July 28, 1998 13 BOOK 106 FAGUE386 BOOK 106 %E387 ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously amended the Sheriff's FY 1997-98 Operating Budget by $93,055, as requested in the letter. 7. G. Sheriff - Local Law En orcenzent Block Grant Application The Board reviewed a letter of July 22, 1998: �ertff GARY C. WHEELER • INDIAN RIVER COUNTY 4055 41 st AVENUE VERO BEACH. FLORIDA 32960-1808 PHONE (561) 569-6700 July 22, 1998 Honorable John W. Tippin, Chairman Board of County Commissioners County of Indian River 1840 25th Street Vero Beach, Florida 32960 Dear Chairman Tippin: Please accept this letter as a request for the 1998 Local Law Enforcement Block Grant Application (LLEGB) to be placed on the consent agenda at the next Indian River County Commission Meeting, scheduled for Tuesday, July 28, 1998. The Block Grant is for $ 78,577.00 with a 10% cash match of $ 8,731.00. The cash match will be covered by Indian River County Sheriffs Office forfeiture monies. The grant will be used to further the Sheriffs Office mobile computer project. Should you need any additional information. please call. Sincerely, c . 4JL.,.1., Gary C. Wheeler, Sheriff July 28, 1998 14 ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously approved the application for the 1998 Local Law Enforcement Block Grant for $78,577 with a 10% cash match of $8,731 to be covered by Indian River County Sheriff's Office forfeiture monies and to be used to further the Sheriff s Office mobile computer project, as requested in the letter. COPY OF APPLICATION FORM IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 7.H. Bid #8060 - Water Tank Replacement for Fire Vehicle #560 - Ten -8 Fire Equipment, Inc. The Board reviewed a Memorandum of July 22, 1998: DATE: July 22, 1998 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, General Services Direr FROM: Fran Boynton -Powell, Purchasing Manager SUBJECT: Bid Award: 8060 Water Tank Replacement for Vehicle #560 Department of Emergency Services/Fire Division BACKGROUND INFORMATION Bid Opening Date: Advertising Dates: Specifications Mailed to: Replies: "No Bid" Response: June 12, 1998 at 2:00 P.M. May 29 & June 5, 1998 Seven (7) Vendors Two (2) Vendors Two (2) Vendors VENDOR STEEL TANK POLY TANK Pride of Florida No Bid $7,024.79 Daytona Beach, Fl 45 days delivery Ten -8 Fire Equipment Inc $7,950.00 $7,530.00 Bradenton, Fl 5 days delivery 5 days delivery TOTAL AMOUNT OF BID $7,530.00 July 28, 1998 15 RUGM ��� �w1UE.'J�V BOOK 106 RUE 389 SOURCE OF FUNDS Emergency Services Fire Division Maintenance Heavy Equipment Account 114-120-522-034-65 ESTIMATED BUDGET $4,800 is budgeted for this item, however, there are sufficient funds available in the above referenced account. RECOMMENDATION Staff recommends that the bid be awarded to the second low bidder Ten -8 Fire Eauioment for the polypropylene tank due to the extended delivery time from the apparent low bidder. (See Department Memo.) ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously awarded Bid #8060 to Ten -8 Fire Equipment Inc. for the polypropylene tank, as recommended in the memorandum. U. Bid #8062 - 300 Gallon Spray Unitf Sandridge Golf Course - Hector Turf The Board reviewed a Memorandum of July 22, 1998: DATE: July 22, 1998 TO: BOARD OF COUNTY CONMUSSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, General Services Directed/ FROM: Fran Boynton -Powell, Purchasing Manager J SUBJECT: Bid Award: IRC #8062/ 300 gallon Spray Unit Sandridge Golf Course BACKGROUND INFORMATION Bid Opening Date: Advertising Dates: Specifications Mailed to: Replies: "No Bid" Response: Late Bids July 28, 1998 July 1, 1998 at 2:00 P.M. June 17, & 24, 1998 Fifteen (15) Vendors One (1) Vendors Four (4) Vendors One (1) Vendor 16 40 0 El VENDOR Hector Turf Deerfield Beach, Fl TOTAL AMOUNT OF BID SOURCE OF FUNDS ESTIMATED BUDGET RECOMMENDATION BIDTOTAL $23,900.00 $23,900.00 Golf Course Capital Equipment 418-000-166-002.00 $25,000.00 • Staff recommends that the bid be awarded to Hector Turf Inc. as the sole bidder meeting specifications as set forth in the Invitation to Bid. The size of the tank for this spray unit makes it unique and only available from a few vendors.(See Department Memo.) ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously awarded Bid #8062 to Hector Turf, Inc. as the sole bidder meeting specification as set forth in the invitation to bid, as recommended in the Memorandum. 7.J. Bid #8061 - CR-510/US #1 Intersection Inzmrovesnents Construction - Ranger Construction, Inc. The Board reviewed a Memorandum of July 22, 1998: DATE: July 22, 1998 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator i �%J l H.T. "Sonny" Dean, General Services Director.A FROM: Fran Boynton -Powell, Purchasing Manag ;; SUBJECT: Bid Award: IRC Bid #8061/CR 510/US 1 Intersection Improvements Public Works Department July 28, 1998 17 BOOK 106 PAGE .: O Fr- BOOK 106 PAGE °J BACKGROUND INFORMATION Bid Opening Date: July 8, 1998 at 2:00 P.M. Advertising Dates: June 15, &19,1998 Notices of Bid Sent to: Forty Seven (47) Vendors Replies: Two (2) Vendors "No Bid" Response: None VENDOR ORIGINAL BID AMOUNT CORRECTED TOTAL Ranger Construction $461,046.65 $461,066.65 Grant, Florida JoBear Inc. $602,390.45 $598,677.95 Palm Bay, Fl TOTAL AMOUNT OF BID $461,066.65 SOURCE OF FUNDS District 3 Road Improvement Fees/CR510 & US 1 101-153-541-067-36 ESTIMATED BUDGET $500,000.00 RECOMMENDATION Staff recommends that the bid be awarded to Ranger Construction Inc. as the lowest, most responsive and responsible bidder meeting specifications as set forth in the Invitation to Bid. (See Department Memo.) In addition, staff requests authorization for the Chairman to execute the attached sample contract document upon review and approval as to form by the County Attorney. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously awarded Bid #8061 to Ranger Construction, Inc. and authorized the Chairman to execute the contract upon review and approval as to form by the County Attorney, as recommended in the Memorandum. CONTRACT Vft##@=PbAC=9D ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 7X Management and Budget Director Authorized to do the Necessary Amendments for Balancing the FY 1997-98 Budget The Board reviewed a Memorandum of July 22, 1998: July 28, 1998 18 TO: Members of the Board of County Commissioners DATE: July 22, 1998 SUBJECT: AUTHORIZE THE MANAGEMENT AND BUDGET DIRECTOR TO DO THE NECESSARY AMENDMENTS FOR BALANCING THE BUDGET FOR THE 1997/98 FISCAL YEAR CONSENT AGENDA FROM: Joseph A. Bair OMB Director The 1997/98 fiscal year ends September 30, 1998. All budget amendments must be done prior to the close of the fiscal year to be in proper compliance. I would like the Board of County Commissioners to authorize the Management and Budget Director to do the necessary budget amendments for balancing the budget for the 1997/98 fiscal year. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously authorized the Office of Management and Budget Director to do the necessary budget amendments for balancing the budget for the 1997/98 fiscal year, as requested in the Memorandum. U. Annual County Tax Deed Applications The Board reviewed a Memorandum of July 16, 1998: TO: Board of County Commissioners FROM: Lea R. Kelle�r-,,CLIA, Legal Assistant W��l/ THROUGH: Charles P. Vitunac, County Attorney DATE: July 16, 1998 RE: Annual County Tax Deed Applications July 28, 1998 19 M Ila:now 1 :'11i'S , wt 106 '466, 4;�j.t The Tax Collector has notified our office that this year there are 71 tax certificates held by Indian River County that are eligible for tax deed application (as itemized on the attached list). Per Florida Statutes Section 197.502(3), the County shall pay for any fees and costs connected with this process. In the future if the tax certificate is redeemed, the County is reimbursed any moneys paid plus interest The Tax Collector has informed us that the sum of $4,189 is due, i.e., the title search charge of $59 per parcel. Recommended Action: Staff recommends that the Board approve the $4,189 payment to the Tax Collector and authorize the Chairman to sign the applications provided. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously approved payment to the Tax Collector in the amount of $4,189 and authorized the Chairman to sign the tax deed applications, as recommended in the memorandum. 9.A. PUBLIC HEARING - STERLING HOUSE CORPORATION'S REQUEST FOR SPECIAL EXCEPTION USE APPROVAL TO CONSTRUCT AN ADDITION TO BE KNOWN AS STERLING COTTAGE TO AN EXISTING ADULT LIVING FACILITY (ALF) PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned au#xxtty person* appeared Darryl K. Hicks who an oath says that he is Presi�nt of the Press%loumal, a daily newspaper published at Vero Beach in Irndian River County, Florida; that the atteched copy of advertisement, being In the matter of In the Court, was pub- Ushed in said newspaper in the isms of Affiant further says that the said Pres,lourttal is a newspaper Puttiisfred at Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore been cxx�Usrarsly published in said Indian River County, Florida, each daily and has been entered as seoord dans mail matter at the post office In Vero Beach, In said Indian River County, Florida, for a period of ere year next preceding the firsst publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any Person, firm a tion arty discount, rebate, commission a refund for the purpose of securing this adv fer pubiloatlon in said newspaper. Sv�Qcn4aebefore me / 18b Oqar •�L # Yrto�uus�owunsrEs 16Nu6fr Bl, 4Q01 (fSA)N0.([611M a a; 0 July 28, 1998 Notary P'u0Qc,.5We of Florida Ci m No. CC 6CommissionE1093an 2001 personally Known =rProducedID Q Type of 10 Produced 20 NOTICE OF PUBLIC HEARING Notice of hearing to consider granting of special exception use approval for an addition to an existing adult living facility, known as Sterling -House of Vero Beach. The proposed addition is to be known as "Sterling Cottage" and will house up to 46 residents. The subject property is presently owned by Meditrust Investments, and located at 410 4th Court in Section 18, Township 33 and •Range 40. See the above. map for the location. .. A public hearing at which par- ties in interest and citizens shall have an opportunity to be heard, will be held by the Board of County Commissioners of Indian River County, Florida, in the County Commission Chambers of the County Administration Building, located at 1840 25th Street, Vero Beach, Florida on Tuesday, July 28, 1998 at 9:05 a.m. Please direct planning -related questions to the current develop- ment planning section at 567- 8000, ext. 242. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made, which includes testimony and - evidence upon which the -appeal is based. ANYONE WHO NEEDS A SPE- CIAL ACCOMMODATION FOR THIS MEETING MUST CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 567-8000 X223 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By -s -John W. Tippin July 17, 1998 1387134r Community Development Director Bob Keating reviewed a Memorandum of July 15, 1998 with the aid of an aerial of the location and location map (page 63 of the backup): TO: James E. Chandler County Administrator DIV ION HEAD CONCURRENCE: Robert eating, AIC Community Development Dire or .A THROUGH: Stan Boling, AICP Planning Director FROM: Eric Blade Staff Planner, Current Development DATE: July 15, 1998 SUBJECT: Sterling House Corp.'s Request for Special Exception Use Approval to Construct an Addition, to. be Known as Sterling Cottage, to an Existing Adult Living Facility (ALF) It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of July 28, 1998. DESCRIPTION AND CONDITIONS: Captec Engineering Inc., on behalf of Sterling House Inc., has submitted a request for major site plan and special exception use approval to construct a second ALF (adult living facility) building ("Sterling Cottage") immediately east of the existing "Sterling House" ALF building. Special exception use approval was granted in 1995 for the existing 50 resident Sterling House ALF. The proposed facility will serve elderly residents, and will be located at 420 41 Court, along the east side of Indian River Boulevard on the north side of 4th Court (see attachment #2). The site plan application proposes a 21,600 square foot building, to be known as Sterling Cottage, to house up to 46 memory impaired ambulatory residents in 36 units (rooms). Although the residents are ambulatory, the facility will employ non-resident staff to provide basic housekeeping services for the residents and to operate the facility's dining hall. Because the proposed ALF building is located in RM -10 zoning and proposes more than 21 residents, special exception use approval is required. At its regular meeting of July 9, 1998, the Planning and Zoning Commission voted 6-0 to recommend that the Board grant special exception use approval. The Commission also granted conditional major site plan approval, subject to Board approval of the special exception use request. The Board is now to act on the special exception use request and approve, approve with conditions, or deny the request. Pursuant to section 971.05 of the land development regulations (LDRs), the Board is to determine if the request is appropriate for the subject property and the surrounding areas. July 28, 1998 21 a?rg 166 PA495 The Board may attach any conditions and safeguards deemed appropriate to mitigate impacts and to ensure compatibility of the use with the surrounding area. If the Board grants special exception use approval, then the major site plan approval will become effective. ANALYSIS: 1. Zoning Classification of Overall Site: RM -10, Residential Multi -Family (up to 10 units per acre) and CG, General Commercial Note: The vast majority of the overall site is zoned RM -10, and only the extreme western portion of the site is within a CG zoning district. The proposed new ALF building is completely within the RM -10 district. 2. Land Use Designation for Overall Site: M-2, Medium Density (up to 10 units per acre) and CA, Commercial/Industrial Note: The land use and zoning district boundaries are identical. 3. Surrounding Land Use and Zoning: North: Vista Royale Gardens Condominium/RM-10 South: Vista Gardens Trail, vacant/RM-10 East: Vista Gardens Trail, golf course/RM-10 West: Sterling House ALF, Indian River Boulevard, old Wal-Mart Store site/CG 4. Total Overall Site Area: ±5.50 acres or 239,580 sq. ft. 5. Density of Overall Site: Maximum residents allowed by the LDRs on the overall site: 106 residents Total at Post Development: 96 residents (50 at Sterling House, 46 at Sterling Cottage) Note: Some of the units (rooms) in each ALF accommodate couples, but in no case shall the maximum allowed density or the licensed capacity be exceeded, whichever is less. 6. Building Area: Existing: 25,000 sq. ft. Proposed: 21.600 sa. ft. Total: 46,600 sq. ft. 7. Open Space: Required: 30.00% Existing: 79.85% Post Development: 65.04% 8. Parking: Required: 39 parking spaces Proposed: 40 parking spaces 10. Traffic Circulation: The site is currently accessed from a ±300' segment of 4th Court at a point approximately halfway between Indian River Boulevard and Vista Gardens Trail. The access driveway to the existing Sterling House building is a single two-way driveway on the north side of 4th Court. The existing driving aisle along the north boundary of the site will be extended to provide parking and a circular drop-off area for the proposed Sterling Cottage building. The county traffic engineer has accepted the traffic impact statement for the project and has determined that no off-site improvements and no modifications to the site's existing July 28, 1998 '717 entrance are required, and none are proposed. The Public Works Director and the County Traffic Engineer have approved the site's proposed driveway connection to 4th Court and the on-site traffic circulation plan, and have no objection to approval of this site plan application. 11. Stormwater Management: The stormwater management plan has been approved by the public works department, and a Type "B" stormwater permit will be issued. 12. Utilities: The site is currently served by county potable water and wastewater service. The proposed building will be serviced by county potable water and wastewater. Connection to county utility services is mandatory, and has been approved by the county's Department of Utility Services and by Environmental Health Services (HRS). 13. Landscaping: The landscaping plan is in accordance with Chapter 926 of the county land development regulations. Since the zoning classification and use of properties abutting the subject site are of the same zoning and use as the subject site, no supplementary landscape screening or buffers are required by the LDRs, and none are proposed. 14. Environmental: Uplands: The subject overall site is greater than 5 acres, and is subject to review under the native upland preservation requirements of LDR section 929.07. Since the site is overgrown with Brazilian Pepper trees, environmental planning staff has determined that no native upland vegetation communities exist on the site; therefore, no upland preservation is required. Wetlands: The overall 5.5 acre site contains 1.46 acres of jurisdictional wetlands. The proposed project will impact the western edge of these wetlands, and a boardwalk over a portion of the wetland is proposed. Therefore, a county wetland resource permit is required for the proposed development. Environmental planning staff has determined that the proposed project is permitable. Any mitigation that may be required will be addressed by the wetland resource permit. Prior to the issuance of a land development permit (LDP) or LDP waiver, the applicant will be required to obtain a wetland resource permit for the project. Habitat: Environmental planning staff has determined that the area of development does not contain habitat that may harbor endangered plant or animal species. Therefore, a habitat analysis of the site is not required. 16. Dedications and Improvements: Currently, 150' of Indian River Boulevard right-of-way exists adjacent to the subject site. In order to provide for the 200' ultimate right-of-way for the Boulevard, 25' of additional right-of-way will be needed from the site. The Public Works Director has indicated that the county will purchase the additional 25' of Boulevard right-of- way. Purchase of the Boulevard right-of-way will be negotiated by Public Works with the applicant, and this purchase will be finalized separately from this site plan application. The proposed site plan is designed to accommodate 25' of additional Boulevard right-of-way. 17. Special Exception General Review Criteria: In its review of this application, staff has made the following findings in regard to the general review criteria for special exception uses found in LDR section 971.05(7) and (9): 1. Ingress/egress and traffic safety have been adequately addressed in the site's access, parking lot, and building access layout. All county codes relating to these issues are satisfied. July 28, 1998 23 BOOK 106 PAGE 306 2. Off-street parking and loading areas have been adequately provided including provisions for overflow parking and a separate, covered drop-off area for residents. 3. Utilities in the form of public water and sewer service have been adequately provided. 4. Screening and buffering have been adequately provided, including landscape plantings between parking space/driveway areas and Indian River Boulevard, and between the proposed building and 4th Court. 5. Signs and lighting were addressed during site plan review and meet all county requirements. 6. Required yards and open space have been accommodated by the proposed design, including accommodation of setbacks after the acquisition of 25' of Indian River Boulevard right-of-way from the site. 7. Consistency with the comprehensive plan and LDRs: As described in this report, the proposed use, intensity, and site plan design are in accordance with the comprehensive plan and LDRs. 8. Compatibility with surrounding uses: The project's intensity, location, and screening are adequate to ensure compatibility with surrounding uses. 9. Public health, safety, and welfare: No adverse impacts on public health, safety, and welfare are anticipated since the project design meets all utility service, environmental health, traffic and drainage requirements. 10. Orderly development: the project promotes orderly development by being designed to properly fit into the area roadway, utilities, and drainage network and by being compatible with surrounding uses. 18. Specific Land Use Criteria: The applicant must satisfy all applicable criteria for an adult congregate living facility for 21 or more residents. Specific land use criteria for group homes and adult congregate living facilities are as follows: *Criteria for group homes: Levels I, II, and III, residential centers, and adult congregate living facilities. Group homes shall be distinguished by their resident capacity as follows: 1. Level I group home or ACLF, up to eight (8) residents including caretaker(s) per shift; 2. Level II group home or ACLF, up to twelve (12) residents including caretaker(s) per shift; 3. Level III group home or ACLF, up to twenty (20) residents including caretaker(s) per shift; and 4. Residential centers or ACLF (not Level I, II, or III), twenty-one (21) or more residents including caretaker(s) per shift. July 28, 1998 ?4 *Those group homes or ACLFs whose residents are service -dependent persons requiring special protection or custodial care in order to meet their emotional and/or physical needs must meet all licensing requirements from the Department of Health and Rehabilitative Services of the State of Florida. 1. The use shall satisfy all applicable regulations of the State of Florida and Indian River County as currently exist; 2. The approving body shall determine that the proposed use is compatible with the surrounding neighborhood in terms of land use intensity. The maximum allowable land use intensity shall be computed as follows: a. Regarding single-family zoning districts: (number of allowable dwelling units) x (2.5 residents per dwelling unit) x 1.5 = maximum number of residents allowed b. Regarding multi -family and commercial zoning districts: (number of allowable dwelling units) x (2 residents per dwelling unit) x 1.5 = maximum number of residents allowed. In no case shall the maximum number of residents allowed on a project site exceed the average maximum number of residents allowed (as calculated by the above formula) on adjacent site bordering the project site. Averaging for adjacent sites shall be based upon length of the common border between the project site and the adjacent site. 3. To avoid unsafe or unhealthy conditions that may be produced by the overcrowding of persons living in these facilities, a minimum floor area per person shall be required. Floor area requirements shall be measured from interior walls of all rooms including closet space. a. Total interior living space. A minimum of two hundred (200) square feet of interior living space shall be provided per facility resident. Interior living space shall include sleeping space and all other interior space accessible on a regular basis to all facility residents. b. Minimum sleeping areas. A minimum of eighty (80) square feet shall be provided in each sleeping space for single occupancy. A minimum of sixty (60) square feet of sleeping space shall be provided for each bed in a sleeping space for multiple occupancy. C. Bathroom facilities. A full bathroom with toilet, sink and tub or shower shall be provided for each five (5) residents. 4. To avoid an undue concentration of group care facilities within residential neighborhoods, all such facilities within residential zoning districts shall be located at least one thousand two hundred (1,200) fee apart, measured from property line to property line, unless exempted as follows. The separation distance requirement and measurement shall not apply to group home or ACLF uses involving twenty-one (2 1) or more residents, where such uses are located on major arterial roadways. July 28, 1998 25 T 500K 106 PAS398 5. If located in a single-family area, the home shall have the appearance of a single- family home. Structural alterations or designs shall be of such a nature as to preserve the residential character of the building. 6. If located in the AIR -1 zoning district, the site shall have an L-1 land use designation. 7. The facility shall satisfy all applicable off-street parking requirements of Chapter 954. The facility shall meet or exceed all open space requirements for the respective zoning district. 8. The maximum capacity of such facilities shall not exceed the applicable number permitted by the department of health and rehabilitative services. 9. Group home permits are transferable. If the type of resident/client changes or the resident capacity increases to such an extent that it would raise the facility to a higher level group home as distinguished by the definition, the facility must be reevaluated for an administrative permit or special exception approval. Note: The Sterling Cottage ALF facility will be licensed separate and apart from the Sterling House ALF. The applicant has applied for a state Health and Rehabilitative Services (HRS) license to operate a 46 resident ALF at the Sterling Cottage facility. Pursuant to the specific land use criteria for an ALF, the proposed residential capacity of the facility is consistent with the HRS license applied for by the applicant. Issuance of the HRS license to operate is contingent upon HRS inspection and approval of the constructed facility. Through its permitting, inspection, and monitoring process, HRS will ensure that its ALF requirements are satisfied. Staff has verified that the site plan/special exception use application satisfies all of the applicable specific land use criteria. 19. Concurrency: The applicant has chosen not to apply for an initial concurrency certificate at this time and has executed and notarized a concurrency notice form. The notice states that no building permit will be issued for all or any portion of the project unless and until a concurrency certificate is issued for the project. The notice will be recorded in the public records in order to alert any subsequent purchasers of the project or portions of the project about the status of the project's concurrency requirements. Via the concurrency notice form, concurrency requirements for special exception use and site plan approval are satisfied. KOLGIOUVOI 0 Y Based on the analysis performed, staff recommends that the Board of County Commissioners grant special exception use approval for the Sterling Cottage adult living facility for 46 residents, for a total site capacity of 96 residents on the overall site. S: 1. Application 2. Location Map 3. Site Plan 4. Planning and Zoning Commission Meeting Minutes July 28, 1998 26 • RM -10 #95-05 Z O I Z L G OV. LOT 2 PHASE I a C m m CG -- #91-34 vita Gardens OCR80LF AREA 2 RM -10 � I N GOV. LOT 3 Subject Site Q y LNTRANCf E EMENT PHASE I July 28, 1998 • u�. OCRGOLF AREA F �pMp� SO#jT N R �� 107 102 104 k--- ► M!► EE 4 '+ �100' ' II �\-, 105 I IO \ 99 \ 101 1103 V 96 \` �1--- ` �I 98 97 // ARCA 0 `\ 79 \� 94 / /` 93 83 JI rC '� ' Goy► A>,i• s .� • �/ . i 27 B00�9 106 MAW e In response to inquiries from Commissioner Adams, Director Keating explained the future need for a 200' right-of-way as being able to accommodate the expectation that Indian River Boulevard will eventually be 6 lanes. He also explained why the applicant had chosen to not apply for initial concurrency at this time. By doing so, they are putting off paying their impact fees. Those fees will have to be paid when they get their building permit. The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. Glenn Legwen, 5900 5' Street SW, asked how the County defines "wetlands", whether it was based on size, and Director Keating explained how the County works with St. John's River Water Management District and the Department of Environmental Protection in identifying wetlands based on soils, hydrology, indicator plants, and other criteria; it is not necessarily based on size of an area. Chairman Tippin related his experience in the first isolated wetlands ever identified in Indian River County when a new church was being built off 12`h Street. The U.S. Corps of Engineers was in charge of wetlands at that time. The isolated wetlands were declared by a USCOE representative, who was not familiar with Florida plants or wetlands, having just arrived in Florida 2 weeks earlier after spending 3 years in Alaska. It was determined that no one else wished to be heard and the Chairman closed the public hearing. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously granted the special exception use approval for the Sterling Cottage adult living facility for 46 residents, for a total site capacity of 96 residents on the overall site, as recommended in the Memorandum. July 28, 1998 iv f d. 11.B. 800 MHz SIMULCAST COMMUNICATIONS SYSTEM - ERICSSON, INC. - FINAL PAYMENT AND RELEASE OF RETAINAGE The Board reviewed a Memorandum of July 20, 1998: TO: Board of County Commissioners THROUGH: James E. Chandler, County ��Administrator FROM: Doug Wright, Director lel Department of Emergency Services DATE: July 20, 1998 SUBJECT: Final Payment and Release of Retainage to Ericsson Inc., For the 800 MHz Simulcast Communications System On December 19, 1995, the Indian River County Board of County Commissioners approved a contract for an 800 MHz trunked communications system with Ericsson, Inc. As stated in the payment schedule, the County agreed to make disbursements upon receipt of invoices from Ericsson's project manager for installation of hardware and services. On July 15, 1998, staff met with Ericsson Project Manager John Marano and Communications Engineer George Brosseau and received the last of the deliverables (as -built drawings and service manuals) in the statement of work. At the conclusion of the meeting Mr. Marano presented the final invoice in the amount of $258,768.95 which is the retainage being held pursuant to the contract payment terms. The County retains surety in that Ericsson's Payment Bond remains in effect until December 30, 1998, to protect the County against losses resulting from Ericsson's failure to satisfy its contractual obligations (warranty, failures, etc.). RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize final payment and release of retainage in the amount of $258,768.95 to Ericsson, Inc., for the county -wide 800 MHz simulcast communications system. MOTION WAS MADE by Commissioner Eggert, SECONDED BY Commissioner Ginn, to approve staff's recommendation. Under discussion, Commissioner Ginn wanted to know the date to which the warrantees have been extended, and Emergency Services Director Doug Wright responded until December 30, 1998. July 28, 1998 29 Boot 106 Director Wright explained that the only thing that delayed this was completion of the backup site at Hobart Tower, which has now been completed. FAA and other agencies have had to change some antennas and other things on the towers, which took a little longer than expected. In response to Commissioner Adams, Director Wright advised that Ericsson is involved in the maintenance and it remains their system for warranty issues until December 301`. At that time the County will fund a 9 -month contract for maintenance. The cities that have radios will be paying their own user equipment maintenance costs. Director Wright then reported that on this 15 -channel system there are 1,904 users operating every day. In the past 48-hour period, there were 48,439 PTT's (push to talk) by all the agencies in the county. There were no hold-ups on the system in those 48 hours. The Chairman CALLED THE QUESTION and the motion carried unanimously. (Final payment and release of retainage authorized in the amount of $258,768.95 to Ericsson, Inc. for the county -wide 800 MHz simulcast communications system) H.C. OLD VERO MALL BUILDING EVALUATION REPORT AND STUDY - SPILLIS CANDELA AND PARTNERS General Services Director H.T. "Sonny" Dean reviewed a Memorandum of July 22, 1998 and introduced Ron Hunt, a structural engineer with Spillis Candela and Partners: To: Honorable Board of County Commissioners Date: July 22, 1998 Thru: James E. Chandler County Administrator From: H.T. "Sonny" Dean, Director 1' Department of General Services Subject: Report on Old Vero Mall BACKGROUND: Earlier this month, the Board authorized Spillias, Candela and Partners (SCP), consultant for a new Administration Building, to inspect the old Vero Mall and report on whether or not it would be feasible to convert that facility into an Administration Building. The study is complete and a report has been prepared Mr. Ron Hunt of SCP will be attending the meeting and making a presentation of the study they performed. July 28, 1998 30 (Clerk's Note: A copy of the Building Evaluation has been placed on file with the back up of the meeting in the Office of the Clerk to the Board.) Ron Hunt, a principal with Spillis Candela and Partners, reviewed the salient features in the following report: Indian River County Building Evaluation Spillis Candela & Partners, Inc. Vero Mall July 15, 1998 Spillis Candela & Partners, Inc. INDIAN RIVER COUNTY — BUILDING EVALUATION FOR VERO MALL EXECUTIVE SUMMARY in June of 1998, SCP was asked to evaluate the Vero Mall (t 170.000 GSF) to determine if it is possible to convert it for use as the Indian River Country Administrative Facility. Even though we are now in the process of programming the Facility (finding out what size it needs to be) it was felt that the size of the Mall was close enough and a building evaluation was prudent to undertake. SCP Architects and engineers spent June 20, 1998, on site with representatives of the owner (Jim Wilson & Associates, Inc.) evaluating and photographing the Mall. Drawings and data were gathered in sufficient amount to produce the attached July 28, 1998 31 Boa 106 PAGE 404 r Box 106 ma 405 building evaluation report. The Vero Mall was built in 1978 and closed in early 1998. It is SCP's opinion that it will be very costly to convert this facility into the administrative center and if converted, the final result will not be the quality obtainable with new construction. We also believe the finished product will always look like a converted Mall rather than a well designed administrative center. A. To design and build a new facility of approximately 170,000 GFS the construction costs, we estimate, to be as follows: (We assumed a 3-storybuilding) 1. Site Work $ 750,000.00 2. Structure $ 3,308,800.00 3. Exterior Walls/Windows/Doors $ 1,026,000.00 4. Roof $ 190;000.00 5. Interior Finishes $ 5,100,000.00 6. HVAC $ 2,380,000.00 7. Plumbing/Fire Protection S 1,670,000.00 8. Electrical/Security $ 3,200,000.00 Interior Finishes Sub Total $17,624,800-00 9. Contingency @ 10% $ 1,762,480.00 2,380,000.00 Sub Total $19,387,280-00 10. Purchasing/Warehouse Bldg. @ $60.00/SF (35,000 SF) $ 2,100,000.00 Total $23-487.282M 0.00 B. To renovate the existing 170,000 GSF Vero Mall for conversion to the Countv Administrative Facility we estimate the costs to be: 0. Demolition costs for existing Interior Const. $ 1,360,000.00 1. Site Work $ 750,00.00 2. Structure (Hurricane Bracing) $ 350,000.00 3. Exterior walls (openings for windows) $ 800,000.00 4. Roof 0 70,000 GSF) + patching holes $ 425,000.00 5. Interior Finishes $ 5,100,000.00 6. HVAC $ 2,380,000.00 7. Plumbing/Fire Protection $ 1,600,000.00 8. Electrical/Security $ 3,060.000.00 Sub Total $15,825,000.00 9. Contingency @ 12% Sub Total 10. Purchasing/warehouse bldg. @ 60.00/SF (35,000SF) Total $ 1,899,000.00 $17,724.000.00 $2,100,000.00 $19.824.000.00 The estimated cost per square for 170,000 GFS of new construction is $19,387,280.00 or $114.04/SF. The estimated cost for renovating the Mall is 17,724,000.00 or $104.26/SF. The price to renovate the Vero Mall is exclusive of purchase price for the Mall and its acreage and the price for new construction is also exclusive of land costs. In addition, the professional fees for renovation work usually run in the 9-11 % of construction costs while the fees for new work are in the 6 to 7% range. This difference (say 6.5% Vs 9.5%) or 3% is a substantial sum based on an estimated 18 million of construction costs (± 540,000.00) In conclusion, SCP does not recommend that the Vero Mall be converted into the County Administrative Complex. July 28, 1998 32 • July 28, 1998 Code #:VM Facility Address Highway US 1 & 12th Street Vero Beach, FL Contact: Bob Scarbrough, Sr. V.P. Jim Wilson & Associates, Inc. Phone: 334-260-2500 E -Mail: NIA Total BGSF: 170,489 s.f. Total OSF: 154,138 s.f. Building Efficiency: 90% as a Mall Leased/Owned: Owned by Jim Wilson & Associates, Inc. Montgomery, Alabama Year Built/Added: 1978 Number of Floors: 1 floor plus 2 small mezzanines Overall rating by A/E team (for use as County Admin. Facility): D Building/Site-Architectural Site: • Access into the site from U.S. Highway 1 is less than optimum. Southbound traffic access is better than northbound, but a traffic light on Highway 1 would aid access. The central entrance along the tree -lined drive funnels all traffic directly to the front door with- out allowing distributed access to the parking lot. All cars must fan out after arriving at the front door. • D.O.T. deceleration lane might be required entering from the southbound lane and leaving in the southbound direction. • Parking and entrances to the building are primarily on the east side, making distributed parking and access on the north, west, and south impractical. • Parking for handicapped has been provided at the central entrance (9 stalls), at the Penney's entrance (3 stalls), and at the Upton's entrance (5 stalls), but none comply with current Florida Accessibility Code requirements. Walking or moving a wheelchair behind parked cars is not allowed. • The asphalt parking lot is generally in good condition, but requires re -striping. • Landscaping is minimal and would require substantial upgrad- ing with additional materials. The existing trees are attractive and appear healthy, especially the double row of oaks leading to the main entrance. Landscaping at the perimeter of the building is minimal, and almost no ground level planting remains. The sea of open parking on the east side would benefit from additional inter- spersed islands of planting. 33 n BM 106 P,AU 406 July 28, 1998 Building Exterior: • The building was constructed in 1978, and looks like a 70's era shopping mall. It is dated. A total rehab of the exterior wall will be required for conversion to offices. • Exterior walls are 6'/cinch thick precast concrete panels, approximately 21 feet wide, and in excellent condition. They are finished primarily with exposed aggregate, painted. Interspersed in some panels are faces of smooth or ribbed -texture concrete, also painted. There are no windows or openings in the walls except for doorways and one glazed opening at the former Penney's store. A substantial number of windows or glazed door- ways will have to be cut in order to convert to offices. • The precast concrete panels at the former Penney's and Upton's stores have been stuccoed and divided into smaller panels with galvanized control joints. The stucco appears in gener- ally good condition at both stores, but hairline cracks show some failure and streaking on the Penney's walls. • The building apparently had at some time rainwater leaders from roof overflow scuppers to under -sidewalk trench drains. These no longer exist. • The roof is a sloped built-up asphaltic membrane roof with exposed aggregate. Judging from the number of visible leaks on interior ceiling tiles, the number of roof patches at areas where water stands and around equipment, and the areas of exposed asphalt or bleed -through, the entire roof membrane and roof insulation, should be replaced. There is a good slope from a central ridge to both east and west, but roof drains are inadequate and poorly placed at the low sides of the roof. Some overflow drains exist, but recent flashing repairs on the west side have covered some overflow scuppers. Despite the positive slope, several areas on the roof show where ponding occurs, frequently in the same areas where repairs have been made (modified bitumen sheets). • Plexiglass dome skylights over the central mall area appear in very good condition with no evidence of leaking. Building interior: • The building is really a group of three contiguous buildings comprising approximately 170,000 sq. ft., of which 150,000 was previously leasable. The two stores at the north and south ends of the complex are approx. 40,000 and 47,000 sq. ft. Converted to offices, the project would become a Group B (Business) Occu- pancy rather than Group M (Mercantile) under the Standard Build- ing Code. Exit travel distance limits to existing exterior doors would not change, however, since code allows 250 ft. in fully sprinklered buildings for both occupancies. • Interior structural elements such as steel columns and bar joists are not now fireproofed, and depending on new space usage would probably not require fireproofing. • All interior materials and finishes including ceilings, flooring, walls and water fountain require complete demolition and removal. Some exterior walls may be insulated, but extent is unknown, and is likely inadequate to meet current energy savings criteria. It is impractical to assume that anything more than the building shell and structure are salvageable for reuse. • Costs will be incurred for adding acoustical attenuation materi- als to negate the noise from passing trains 4 or 5 times a day will be required. • Current ceilings are 2 x4 -ft. lay -in acoustical tile, suspended at approx. 15-17 ft. in the mall, and at about 13 ft. in the anchor stores. Throughout the facility, ceilings are in mediocre -to -poor condition, with many stained, broken, and sagging tiles. Even 34 Rnox 106 fnE 0 it 0 • though these ceilings must be replaced, the height is greater than necessary for single -story office occupancy, and less than required for two-story use in most of the facility. • Toilet room cores exist in each of the anchor stores and at the south end of the central building. Only the central restrooms are handicap accessible, however. All toilet rooms and fixtures are dated and unsuitable for a modern facility. Demolition and reconfiguration of these rooms will be necessary. It will also be necessary to cut concrete floors to install new water and sanitation lines. Architectural Summary: Even though the site is large and contains considerable parking space, the distribution is one-sided. As a result, access to the building is also one-sided and not well suited to easy or balanced employee or visitor access. Little of the "architecture" is salvageable for a conversion to offices except the building structure and shell. The exterior walls will require modification to provide windows and an updated general appearance appropriate for a County Administration Facility. Even so, the height of the building and large depth of lease spaces do not offer optimal space for refit to office use. The efficiency of a Mall retrofitted for use as an Administrative Facility will be considerably less than if designed as a new facility. The following items would be necessary to convert this building into usable office space: • A total demolition of all interior elements as described above. • A roof replacement to meet hurricane and energy criteria. • Insulation of the exterior precast concrete walls to meet energy and sound attenuation requirements. • Totally new HVAC, plumbing, and electrical systems. • Cutting of the exterior precast concrete panels for windows to allow natural light into an office environment. • A major effort to light, landscape, and enter/exit the site. • Provide an upgraded or larger sanitation system. • Additional acoustical attenuation to negate the sound of pass- ing trains. • Dampproofing of the exterior wall will be required to eliminate the possibility of water infiltration which can cause poor air quality. • Site drainage must be increased and more retention is required for both the Indian River Farms and St. John's Water Management Districts. Both of these requirements will reduce the total number of parking spaces on-site. It is easy to expect the cost for conversion to appropriate office space to cost similar to that of building a new facility. We estimate that a new facility will cost approximately $115.00/s.f to build, exclusive of site costs; and we expect the conversion of this mall to be less than a $10.00/s.f. difference, or about $105.00/s.f. In addition, the new facility will be appropriately designed as a County Administration Facility, while this mall will always be a less - than -optimum converted mall. We estimate site costs to be simi- lar in both locations, approximately $750,000. July 28, 1998 35 0 BOOK 106 PACE 408 July 28, 1998 BDOX A& iFxGE 409 Building/Site-Structural Foundation System: The foundation system has performed satisfactorily. There is no top reinforcing in the footings. Under an uplift condition during a hurricane, failure of footings would likely occur due to lack of top reinforcing Slab -On- Grade: Satisfactory Columns: Satisfactory Roof Beams and Joists: Joists lack bridging at first bottom chord panel point. Questionable if joists were designed for uplift loads which could result in joist failure under hurricane event. Roof Deck: Weld pattern that attaches metal roof deck to roof joists is not satisfactory for current code wind loading. Additional attachment will be necessary and likely means removing existing lightweight insulating concrete above metal deck. Walls: Openings will be required for new doors and windows. Attachment of panels to structure, near building comers, will need to be reinforced. Lateral Force System: The addition of new bracing members between columns will be required in selected locations to provide adequate stability due to the current wind code requirements. Building/Site-Mechanical Building is served by roof top, air cooled packaged units, with R- 22 refrigerant and insufficient outside air capabilities to comply with ASHRAE 62 requirements. Unit conditions are in poor condi- tion; some units are 20* years old. Units serving the J. Byrons store are two to three years old. A new system shall be provided to accommodate proposed change in occupancy and improve energy. Ductwork is inappropriate for an office environment and must be removed. Remarks: Our recommendation is to remove all roof top equipment, based on its life expectancy and suitability for an office and provide a new chilled water system consisting of. a chiller/pump room lo- cated inside the building to house two chillers, chilled and con- denser water pumps and two cooling towers located at ground level on the west parking area. Chillers shall be centrifugal or screw compressors with acceptable refrigerant such as R -134-a. Air handlers of the variable volume type with variable frequency drives to improve efficiency, located in mechanical rooms, will serve the perimeter and the interior areas by means of medium velocity ductwork and variable volume boxes. Return air will be ducted to air handlers. 36 Provide outside air intakes for each unit of the proper capacity to comply with ASHRAE 62. Overhead chilled water lines will serve each air handing unit. Air Distribution Systems Replace existing fans with new fans to serve toilets. Ductwork is not suitable for required air distribution system. Re- place with new insulated sheet metal ductwork and air distribution devices suitable for variable volume or other HVAC system. Provide a new direct digital control system. Building/Site-Plumbing/Fire Protection Building's domestic water and fire services are served from an 8" ductile iron pipe, looped around the building connected through a 12" diameter service connected to a main running along 121h Street. Sewer services are connected to a 8" vitrified clay pipe gravity line running at the west side parking lot, connected to a duplex sewage pumping station, consisting of two 100 GPM pumps. There are four precast concrete grease interceptors located at the east side parking lot that serve existing restaurants. Stores located at the east side of the mall are connected to the sewage pumping station through an underground gravity sewer line running north southeast west. Six fire hydrants located in the parking lot serve the building. Fire sprinklers are served by three 4" and one 6" diameter risers. One is located at each large store and two are located in the mall area. Plumbing fixtures are in working order, however the handicapped facilities do not comply with latest State of Florida requirements. Roof drains and rainwater leaders collect storm water and dis- charge above the pavement by means of underground piping located under/sidewalks. The automatic fire sprinkler system piping distribution is based on a 100 square feet module, which is acceptable for an office occu- pancy. Each riser is provided with alarm valve, indicator valve, flush wall fire department connection and alarm gong. Remarks: No back flow preventer or check meter is installed at water ser- vice. The domestic water, sanitary sewer and fire protection services are 20 t years old. Sanitary pumping station appears to be in working order, however, it is our recommendation that pumps (and control panel) be checked and repaired as required. Based on approximately 170,000 square feet conversion to an office building, the existing sewage pumping station is capable of serving the building. July 28, 1998 37 • BOOK 106 pAu 410 July 28, 1998 The existing building and parking lot drainage system will require revisions to comply with both Water Management Districts regard- ing water quality and detention/retention areas. The location of fixtures and fixture count is not suitable for an office occupancy. It is our recommendation that existing toilets be de- molished and that new toilet rooms be provided with the proper number of fixtures, low consumption flush valves for water closets and urinals, and in compliance with handicap requirements. Drinking fountains/electric water coolers shall be high and low configuration in compliance with A.D.A. regulations. New office layouts will require that existing sprinkler heads be lowered and relocated to suit new conditions. New copper domestic water piping distribution overhead to toilet rooms shall be provided. Provide a new underground sanitary sewer collection system to connect with existing sewer mains. New vents shall be provided. Building/Site-Electrical/Systems The electrical service is provided from three outdoor pad mounted former located on the north and east sides of the building and is owned/operated by the local utility. The utility service voltage for the building is 480/277V 3 phase 4 wires. The building has as many services as tenant spaces existed. The services grouped on five (5) electrical rooms for the small tenants and two (2) large main distribution boards for the anchor stores. Each of the electri- cal rooms has one 400A disconnect switch and each anchor store panel main is rated for 800amps. Each transformer is served by separate service underground dud from the high voltage utility line. The power distribution is made at 277/480 with step down transformers at the local electric rooms, which feed the tenant requirements. The survey was made only to the electrical rooms, which served the area tenants in a radial system. The building does not utilize an emergency generator. Emergency egress lighting is provided by various battery back-up type sources. The existing fire alarm system appears to be adequate, however requires upgrade to meet latest NFPA code and ADA require- ments. Existing data systems and a main data computer center will have to be replaced to meet new office requirements. Tele- phone service entrance cables enter the building underground through two entrances: one at the anchor store at north and the second at the front electrical room at north. There appears to be a lot of abandoned telephone/data/security cabling and boards in the building making it difficult to determine active locations. Lighting and general power systems in various areas require upgrading to more efficient systems. The main entries, corridors, common core areas, and many of the courts remain mostly origi- nal with the old lighting fixtures and device locations. Replacement repairs and refurbishment to these items are re- quired. Most areas utilize recessed fluorescent lighting of various types and conditions. Primary load study revealed that the service entrance is adequate; however, the equipment and wire must be replaced. Various code violations were noted during site observa- tion. Investigation for the need of emergency power system at 480/277 -volt, 3 phase distribution system. All services conductors are aluminum. The building is missing lightning protection. Only one of the anchor stores was provided with a complete lightning system. Parking lot illumination appears to be deficient with large obscure areas. Additional night measurements would be required to assess the additional fixtures and locations necessary to meet required levels. Perimeter duplex outlets outside the building shall be GFI type per NEC; however, they appear to be regular recep- tacles. 38 BOOK 10W -XiW July 28, 1998 Existing Capacity: Installed capacity is approximately 2250 Amps. Required capacity will be approximately 3900Amps. Service Entrance Feeders: Three service entrance locations are utilized and appear to be in good condition. Electrical Distribution: The main switchboards and distribution system appear adequate with no local shortage of power require- ments currently recognized. The original switchboards and asso- ciated electrical equipment are estimated to be approximately 20 years old. The history of proper maintenance for this equipment is unknown, and could create future problems. There appear to be code violations on working clearances and conduit routing. Communication system distribution: The existing system is installed to serve several users and requires full replacement to meet the new user need. Main distribution panelboard: The system consists of panels located in as many areas as tenant spaces exist. The system requires extensive re -work to accommodate the new office space usage. The existing service entrances could be used with one meter at each transformer allowing power distribution to different areas. Each electrical room multi -service layout will have to be replaced with 400 amp panel boards to feed the assigned area. Primary load analysis has revealed that the 400amp local services are not adequate and the existing aluminum feeders (4-750 KCM) require replacement to copper to increase the service capacity by 23% to 480amp. If the existing underground service entrances are used, significant savings are achieved. However, the required emergency genera- tor must be located inside the building and the emergency power distribution placed overhead to avoid costly underground work. Some of the local tenant panels and related step down transform- ers could be used where they are; however, several of them will require removal or relocation to new assigned electrical rooms. Fire alarm system: Upgrading and re -certification of the system is required. Exlt/Egress lighting: Upgrade to meet new layout is required. Security System: Upgrade to meet new layout is required. Raceway system: New raceway system to provide flexibility is recommended. Energy code compliance: The building does not utilize any known energy saving control systems. Emergency generator: The building does not utilize an emer- gency generator. UPS back-ups: Recommended. Lightning protection system: The building does have a system that covers 20% of the area. The remaining 80% of the building should have a system installed. 39 BOOK 106 Ftu 412 • rM r� c N 00 00 Site Plan i i j� I I II i II Data on land use: Gross land area 611,048 s.f. of site: =14.02 acres Total gross area of mall: 170,489 s.f. Gross leasable area of mall: 154,138 s.f. Public circulation and service area: 16,351 s.f. Net land area: 440,559 s.f. Total ground floor area of buildings and mall to gross 1 to 3.57 land area of site: =28% Total number of cars parked on site: 859 Number of cars parked per 1000 square feet of leasable floor area: 5.56 CP 0 Mil- Mr. Hunt concluded his report saying that in considering a new building versus using the Vero Beach Mall, they believed the old mall building, built in the 1970's, would not result in a building that would reflect the image Indian River County would want to project for the central government function. The mall could be demolished and a new building constructed on the site. The drawback to that idea is that the County has already started somewhat of a government center in the area of the present Administration Building. Chairman Tippin expressed his disappointment in the cost of rehabilitating the old mall; he was hoping it would be a lot less. Commissioner Adams wanted to know the cost of demolishing the mall and constructing a new building on that site, and Mr. Hunt advised that the cost of demolition of the building would be about $2.25 million or a total of $20.8 million to construct a new building on the site. Where the demolished debris would end up (the Landfill) would be another concern. Glenn Legwen, 5900 5' Street SW, made several inquiries about the French drain at the site of the old mall to which Mr. Hunt responded. Mr. Hunt believed that adding more drainage would be necessary to handle the run-off. NO ACTION TAKEN. 11.E. MILLAGE RATES AND NON AD -VALOREM ASSESSMENTS FY 1998-99 The Board reviewed a Memorandum of July 22, 1998 and motions recommended by the Emergency Services District Advisory Committee: TO: Members of the Board of County Commissioners DATE: July 22, 1998 SUBJECT: FY 1998/99 MILLAGE RATES AND NON AD -VALOREM ASSESSMENTS OMB AGENDA FROM: Joseph A Bair OMB Director The attached millage rates and non -ad valorem assessments are the result ofthe changes made at the Indian River County July 14 and 15, 1998 budget workshops. A decision was made at the Board of County Commission meeting on July 7, 1998 to hold the first public budget and millage hearing on Wednesday, September 16, 1998 at 5:01 p.m. in the County Commission Chambers at 1840 25th Street, Vero Beach. July 28, 1998 41 BOOK 106 PAa BOOK 106 RnA1 INDIAN RIVER COUNTY 1998/99 TAXIING DISTRICT SUMMARY Ag2=ate Millaae Ad Valorem Tax - Voted G.O. Environmentally Sensitive Land Solid Waste Disposal District: Residential Commercial Streetlighting District: Gifford Laurelwood Rockridge Vero Highlands Porpoise Point Laurel Court Tierra Linda Vero Shores Ixora Park Royal Poinciana Roseland Whispering Pines Moorings Walker's Glen Glendale Lakes Floralton Beach Other Vero Lake Estates 7.0481 6.9604 7.0842 1.78% % Above or N/A 1997/98 1998/99 1998/99 Below Rolled Ad Valorem Taxing Districts Millage Rolled Back Millage Proposed Millage Back General Fund 4.2783 4.2210 4.2210 0.000/0 M.S.T.U. 1.5297 1.5165 1.5159 -0.04% Emergency Services District 2.2259 2.1957 2.3360 6.39% Ag2=ate Millaae Ad Valorem Tax - Voted G.O. Environmentally Sensitive Land Solid Waste Disposal District: Residential Commercial Streetlighting District: Gifford Laurelwood Rockridge Vero Highlands Porpoise Point Laurel Court Tierra Linda Vero Shores Ixora Park Royal Poinciana Roseland Whispering Pines Moorings Walker's Glen Glendale Lakes Floralton Beach Other Vero Lake Estates 7.0481 6.9604 7.0842 1.78% 0.2710 N/A 0.2587 N/A PER PARCEL/ACRE CHARGE 1997/98 1998/99 Waste Waste Generation Unit (1) Generation Unit (2) 49.32 48.23 35.64 34.45 1997/98 1998/99 Parcel/Acre Charge Parcel/Acre Charge $19.00 $19.00 $18.00 $18.00 $13.00 $13.00 $20.00 $20.00 $15.00 $15.00 $25.00 $25.00 $24.00 $24.00 $21.00 $21.00 $19.00 $19.00 $28.00 $28.00 $2.00 $2.00 $19.00 $19.00 $19.00 519.00 $26.00 $26.00 $34.00 $34.00 $27.00 $27.00 $17.00 $17.00 (1) Equivalent Residential Unit Charge $78.91 in 1997/98 and $77.17 in 1998/99 July 28, 1998 42 EMERGENCY SERVICES DISTRICT ADVISORY COMMITTEE MEETING OF JULY 24, 1998 MOTIONS TO BE PRESENTED •' I : • • ' • U NI •I • _•WL'__ ON MOTION by Fran Adams, SECONDED by Thomas Lyon, the Committee voted 7-0 for another extension on the Grand Harbor site and that said recommendation be brought before the Board of County Commissioners. ON MOTION by Ernie Polverari, SECONDED by Martha Wininger, the Committee unanimously voted 8-0 to propose to the Board of County Commissioners at the July 28,1998 meeting for inclusion in the 1998-99 budget, the relocation of an ambulance to Sebastian with medical supplies alftd, new equi�went; that the sales tax be adjusted within the 1998 and the 1999 budget by $50,000, and that the millage be set according to staffs recommendation. July 28, 1998 43 BOOK 106 mE 416 BOOP( 106- F417 Administrator Chandler explained there were two different actions requested today and a clarification of another matter under this item. First would be to consider approving the tentative millage rates for TRIM (Truth in Millage) purposes and for consideration at the September budget/public hearings. Second would be consideration of the recommendations of the Emergency Services District Advisory Committee as submitted, and, third, going forward with the design of Station 11 proposed for the north barrier island on CR 510, with funding from the Optional Sales Tax. Those three recommendations are consistent with the budget and would involve no change in the budget or millage rates. Administrator Chandler wanted to clarify that the cap for the Emergency Services District is 3.5 mills, not 3 mills as referred to in recent months and years. He was not sure when or how it had become referred to as 3 mills, but in recent research it is very clear that the cap is 3.5 mills. This information provides more flexibility for future years, but does not obviate the need, at least from a staff perspective, to come back to the Board, in this upcoming budget year and prior to the next budget year, with a more financially feasible plan for implementation of all the needs of the District. In looking at the second ESDAC motion, Commissioner Eggert pointed out that "and new equipment" should be eliminated from the motion, since the ambulance will be equipped with medical supplies. ON MOTION by Commissioner Ginn, SECONDED BY Commissioner Adams, the Board unanimously extended the construction of a Fire/EMS station on the Grand Harbor site to December 11, 1998. ON MOTION by Commissioner Ginn, SECONDED BY Commissioner Eggert, the Board unanimously approved the relocation of an ambulance with medical supplies to Sebastian. July 28, 1998 ON MOTION by Commissioner Adams, SECONDED BY Commissioner Macht, the Board unanimously approved the millage rates as set forth in the above schedule to be considered at the public hearing to be held at 5:01 p.m. on Wednesday, September 16, 1998, in the County Commission Chambers. 11.G.1. BEACH PRESERVATION PLAN -ECONOMIC ANALYSIS - APPLIED TECHNOLOGY AND MANAGEMENT, INC. The Board reviewed a Memorandum of July 21, 1998: TO: James E. Chandler, County Administrator Cnr,n� THROUGH: James W. Davis, P.E., 1 Public Works Director J LN J FROM: Jeffrey R. Tabar,� Coastal Engineer Jl SUBJECT: Indian River County Beach Preservation Plan - Economic Analysis - Professional Service Agreement DATE: July 21, 1998 At the June 30, 1998 Board of County Commissioners regular meeting, the Board authorized staff to begin contract negotiations for professional services to develop a local funding program. The funding program will be used to support the coastal improvements outlined in the Indian River County Beach Preservation Plan (BPP). Attached is an agreement with Applied Technology & Management, Inc., (ATM), Gainesville, Fl., for the design and development of the funding program. ALTERNATIVES AND ANALYSIS Public Works Department staff has been working closely with ATM to prepare an agreement which will provide professional economic planning and coastal engineering services. The attached scope of services and project tasks include all work necessary to develop and implement a local funding program to support the Indian River County BPP. July 28, 1998 Ki BOCK 106 PA;GE 418 Alternative No. 1 Approve the attached agreement which provides for a master plan to develop and implement a local funding program to support the BPP. The project tasks are divided into two phases: • Phase I - Project Benefits/Funding Sources/Economic Analysis -$89,745.00. • Phase II - Legal & Implementation Procedures $28,143.00 The Board of County Commissioners shall issue a notice to proceed for each phase prior to commencement. Once Phase I is completed and accepted by staff, the Board will then issue the notice to proceed for Phase II. This professional service agreement was presented to and approved by the Indian River County Beach and Shore Preservation Advisory Committee on July 13, 1998 during the regular monthly meeting. Alternative No. 2 Deny the professional service agreement and re -negotiate the contract. RECOMM—MATIONS AND FUNDING Staff recommends Alternative No. 1 whereby the entire scope of services is approved. The professional services fee totals $117,888. Funding to be from the Beach Restoration Fund 128. ATTACHMENT Professional Service Agreement MOTION WAS MADE by Commissioner Eggert, SECONDED by Commissioner Adams to approve Alternative No. 1, as recommended by staff. Commissioner Adams disclosed that her oldest daughter attending college in Tallahassee was working part-time as a runner for Nabors and Giblin, attorneys for Applied Technology & Management, Inc. The Chairman CALLED THE QUESTION and the motion carried unanimously. July 28, 1998 46 0 0 Commissioner Adams referred to page 5 of the proposed agreement, Section X.B., Reuse of Documents. She felt that once the County has paid nearly $90,000 for the work, the documents should become the property of the County. In reading the paragraph it seemed to her to say that the consultant would have to be paid again for any reuse of the documents. County Attorney Vitunac thought that was standard for the business but was an item that could be bargained if the Commissioners did not like the provision. Commissioner Ginn also objected to the provision saying that the County would be paying for it and should get the documents. Coastal Engineer Jeff Tabar explained that an additional statement was placed in Section X, Ownership and Reuse of Documents, specifically for this with the intention that they are developing a reporting program for us for the Beach Preservation Plan. Obviously, it is possible in the future we may have to re -use those documents to generate funding or re- establish the funding. The additional statement was placed in there, and the consultants were aware of it. The documents cannot be used for projects unrelated to the intent of the funding program; anything that it was developed for in the intended use of the documents would be allowed in the future. Commissioner Eggert thought it might be necessary to get that conflict out of the agreement, and Commissioner Ginn agree that should be done. Commissioner Adams reiterated her belief that once we pay for the documents, they should be able to be used by us in any way we want. County Attorney Vitunac advised his office would redo the document with that direction in mind and send it back to the consultant for their concurrence. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Adams, the Board unanimously agreed to direct staff to amend the agreement with Applied Technology and Management, Inc. to clearly protect the County for the future re- use of the documents. AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD July 28, 1998 47 BOOK 106 FACE BOOP( 0 `FI'6 11.G.2. 58TH AVENUE IMPROVEMENTS - RESOLUTION OF UTILITY CONFLICTS - DICKERSON FLORIDA, INC. The Board reviewed a Memorandum of July 28, 1998: TO: THROUGH FROM: James Chandler County Administrator James W. Davis, P.E. Public Works Director Don Hubbs-1t.,,,,, Utilities Diredbr` Terry B. Thompson, P. E., �� Capital Projects ManageLL SUBJECT: 58' Avenue Improvements Change Order No. 1 DATE: July 28, 1998 DESCRIPTION AND CONDITIONS A u c) & D i 1-- C-- — ;'- The Contractor for the 5e Avenue Improvements, Dickerson Florida Inc. has encountered numerous utility conflicts within the right-of-way. Kings Highway was closed to traffic south of SR 60 on July 20h, 1998 and will remain closed until, August 22, 1998 to facilitate installation of storm drainage and resolution of conflicts. Resolution of utility conflicts south of SR 60 is currently estimated to cost $45,000.00. A detailed change order will be brought to the Board for approval on August 18, 1998. Staff is still negotiating various options with the Contractor in an effort to minimize costs. RECOMMENDATIONS AND FUNDING In order to keep the project on schedule and avoid claims for lost time, staff recommends that the following actions be taken: 1. Authorize staff to proceed with determining methods and details of resolving utility conflicts as they are encountered. 2. Authorize staff to negotiate cost of conflict resolutions. 3. Authorize Public Works Director and Utility's Director to authorize Contractor to proceed with work based on a total not -to -exceed amount of $60,000.00 for resolution of utility conflicts south of SR 60. The current contract amount for Kings Highway Improvements is $5,977,966.93. Funding is from account 109-214-541-067.31. July 28, 1998 ON MOTION by Commissioner Adams, SECONDED BY Commissioner Eggert, the Board unanimously 1) authorized staff to proceed with determining methods and details of resolving utility conflicts as they are encountered; 2) authorized staff to negotiate cost of conflict resolutions; and 3) authorized the Public Works Director and the Utilities Department Director to authorize the Contractor (Dickerson Florida, Inc.) to proceed with work based on a total not -to -exceed amount of $60,000 for resolution of utility conflicts south of SR60, as recommended in the Memorandum. U.B.I. VICE CHAIRMAN MACHT -REPORT ON CRISIS LINE 211 SYSTEM Vice Chairman Macht reported that he had attended the 2-1-1 Crisis Line Conference at Indian River Community College at the director of Chairman Tippin. He advised that it is an undertaking in its infancy and will cover a 4 -county area. Although it is described as a "crisis line" they will have many kinds of information and referrals on where people can get help for all sorts of things. They have some funding from the telephone company and also the Children's Services Council of Martin County has furnished two full time employees. He understood that United Way had also agreed to provide one full time person in Indian River County. They intend to develop an asset mapping system for the 4 -county area that will basically provide a data system showing all the assets available for relief of various conditions, along with an unmet needs provision. It is very preliminary and where future funding will come from is not yet fully developed at this time. Subsequent meetings will be held which Vice Chairman Macht volunteered to attend. He will also give the Commissioners whatever information is available. Commissioner Eggert asked if they were hinting at any kind of funding, and Vice Chairman Macht responded that funding was nebulous. They are pursing and concentrating on local and federal grants now, but they also mentioned "general fund" and an assessment similar to that used for 9-1-1. July 28, 1998 BOOK OPAGE -aax 106 Fwn Chairman Tippin understood this existed in only 3 or 4 places in the country. Commissioner Adams thought that in the ultimate working of that system, it probably has great potential. Commissioner Eggert voiced concern that in being a 4 -county system, the "heavy weights down south" bothered her. Vice Chairman Macht pointed out one of the reasons stated for doing this system was to relieve non -appropriate calls to 9-1- 1, which he knew was burdening the system to an unacceptable degree. He relayed some statistics about non -appropriate calls that were reported at the meeting. Law enforcement personnel who heard the figures felt they were greatly inflated. It was also stated that the non -appropriate calls were not a burden to the system, that they were often referred to some other source. Chairman Tippin asked that Vice Chairman Macht continue to represent the Board on this committee. Commissioner Ginn was concerned that the planned asset mapping would be a duplication of that which is being done by Children's Services Network, and Vice Chairman Macht said it would not be if they did a good job. 13.B.2. VICE CHAIRMAN MACHT - CHILDREN'S SERVICES NETWORK - NEW COMMITTEE MEMBERS The Board reviewed Memoranda of July 10 and 21, 1998: TO: Board of County Commissioners DATE: July 21, 1998 SUBJECT: Children Services Network FROM: Joyce Johnston -Carlson , -- Director of Human Service.. In view of the fact that Mr. Peter Jones has not attended a Children Services Network meeting since November, 1997, it is requested he be removed from this committee. It is recommended that the attached names and procedures be considered. They have been reviewed and approved unanimously by the Children Services Network. July 28, 1998 50 July 10, 1998 TO: Indian River County Children's Services Network FROM: Indian River County Children's Services Network Nominating Committee SUBJECT: Names to replace District 1 position, and an at large position. The nominating committee met and selected the following names to be to be presented to the Indian River County Board of Commissioners with the approval of the Indian River County Children's Services Board. To fill District 1 vacancy: Judy Jones Gertrude M (Gussie) Swift Robert Johnson To fill the at large vacancy: Tim Turner (along with the two from District 1 that were not selected). Commissioner Adams requested that selection of a person to fill the District 1 vacancy be postponed for 2 weeks because 2 of the suggested candidates do not live in the district. She also was interested in some minority folks who would be of great benefit. She wanted time to allow for resumes to be submitted. Vice Chairman Macht understood and asked if they might move forward with filling the at -large vacancy. Commissioner Eggert's nomination of Tim Turner for the at -large position was not voted upon because Commissioner Ginn interjected that Robert Johnson had applied for the at -large vacancy and is, therefore, improperly listed in the memorandum. Vice Chairman Macht suggested they postpone filling both vacancies and Commissioner Ginn agreed. Commissioner Ginn went on to say that Tim Turner, she believed, worked for District 15 Administrator, and would have an employee/employer relationship which would not be appropriate. (Clerk's Note: Mr. Turner is an employee of Indian River County Clerk of the Court Jeffrey K. Barton.) CONSENSUS to defer appointments to a future meeting. Glenn Legwen, 5900 5`' Street SW, asked who was on the Nominating Committee. He commented that he would have liked to attend the Nominating Committee meeting, but had no knowledge of when the meeting occuiTed. He felt the public should not be excluded. July 28, 1998 51 BDOK 10A B.C. COMMISSIONER ADAMS - REPORT ON TRIP TO TALLAHASSEE REGARDING SHARED TITLE OF ENVIRONMENTAL LANDS PURCHASED BY THE COUNTY WITH THE STATE (LAMAQ Commissioner Adams advised that she had met the previous Thursday with the LAMAC in Tallahassee as directed by the Board of County Commissioners. The recommendation was to go with what they call the "white paper", which is currently being written and a copy will be provided to each of the Commissioners. It will discusss the pros and cons of shared title. A legal opinion from the DEP attorney on the issue is also being prepared. So, the item is on their agenda, the "white paper" is to be presented, and the issue discussed at their October meeting, not the August meeting as was thought. She will advise of the exact date. She added that some of the comments of the committee members were very favorable. 13.E.1. COMMISSIONER GINN - DISCUSSION OF LOST TREE ISLANDS Commissioner Ginn advised that there have been some changes since the last time this matter came before the Board. She asked Assistant County Attorney Terrence P. O'Brien to bring them up to date on the FCT funding. Assistant County Attorney O'Brien advised that the County has been informed that the $2.7 million contribution is available to the County through December 4, 1998. It could be that the County would lose it after that date. Vice Chairman Macht pointed out that it had never been withdrawn. Commissioner Ginn thought the Board needed to move forward and that it was imperative to bring the negotiations back in-house. She believed it was clear from the minutes of the July 14' meeting of LAAC that those who spoke at the meeting wanted to see negotiations with Lost Tree go forward and it passed 9-5. Because the Chairman of the LAAC (Commissioner Eggert) would be gone for the first two weeks in August, she recommended that negotiations be brought back in-house on her return in case there should be a need for a conference. Commissioner Eggert stated that she could be telephoned at any time in spite of her being on vacation. July 28, 1998 52 Nevertheless, Commissioner Ginn continued that something concrete needed to be done in the following six weeks so the December 4`' deadline does not become a problem. (Clerk's Note: This was in the form of a motion, but died for lack of a second.) Commissioner Eggert advised that she was getting a different message from Indian River Shores. The calls she has been getting are from people who would like to buy the islands, however at a lower price, and they are very unhappy with the contracts that have been coming from the current owner of the islands. She felt that nothing was going to come up in the next two weeks during her absence, because they are waiting for the City of Vero Beach. She understood that people have gone to the owners of the islands, but have met with a wall. She had very mixed feelings at this time. Commissioner Ginn reported that she had gone through the appraisals and she had noted a lot of undesirable elements and deficiencies. One appraisal appeared to be based on the Kimley Horn report using 1991 data. Commissioner Eggert asked how they could get another appraisal. She felt it was going to have to go through the City of Vero Beach. Commissioner Ginn recounted that the City of Vero Beach and Indian River Shores had withdrawn their bridge -head ordinance. Commissioner Eggert understood, with the County still looking for use of the FCT money, the FCT will go with the appraisals now on hand, unless something occurs, from the outside, that causes another appraisal to be done. She felt trapped. There could be no new appraisal unless something occurs to cause one to be done. Robert Sechen, City Attorney, City of Vero Beach, advised that the City still considers it very, very important that the County proceed with the purchase of the Lost Tree Islands. He further clarified that the City made an "offer to remove the bridge -head ordinance and to change the density in the event that the Lost Tree Corporation were to decide to make a settlement" with the City and relieve them of any liability relative to past actions. But, it is not something which has been done as of this time. The City has not changed its position that the County immediately reappraise the islands to get a "true and appropriate cost of the value" of the islands, number one. And, number two, to purchase them at a "true and reasonable and appropriate cost." He stated it will never happen until the County takes back the negotiations, that it is now essentially in limbo with the State, because July 28, 1998 53 Bw 106 PAGE 426 nobody has the responsibility of talking to Lost Tree Village. Unless you talk, you never make a deal. From the City's point -of -view, it is inappropriate for the County to leave it with the State. He pointed out that four of his council members were also in the audience. Commissioner Adams pointed out that it is difficult to have any discussion with someone who will not listen. She felt that was what has occurred with Lost Tree Corporation. She wanted to continue to let FCT handle it and suggested they stop giving fuel to the fire and continue the harassment of the citizens over it. MOTION WAS MADE by Commissioner Adams, SECONDED BY Commissioner Macht, to let the process run its course and not get into the middle of it and let FCT maintain it. Under discussion, Vice Chairman Macht pointed out that if they cannot bridge to those islands for the reason that the State owns the property, the value stated in the appraisal is too high. He felt the offer should stand even though it probably is too high. It was not true that the State did not negotiate with Lost Tree Corporation, the State did negotiate, very hard and over a number of years. He recounted some of the history of negotiations showing the recalcitrance of the principals of Lost Tree Corporation to reach an agreement. What is needed is to stick with the guidelines as Commissioner Ginn is urging on the Children's Services Network issue. He felt things got out of hand when they jumped away from the procedures in the Land Acquisition Guide. He felt it needed to run its course. Commissioner Ginn felt there was a major difference because "the people voted for this" and the "10 sites that were listed". She felt it was very damaging to the cause if the County truly wanted to buy the islands to insist that the County stay out of negotiations. She felt Vice Chairman Macht did not wish to buy the islands. She felt the County's $10.5 million offer to Lost Tree should have been modified by removing some of the restrictions the County had rejected concerning naming. Vice Chairman Macht pointed out that he was responsible for the islands not being developed years ago. He did want to see the islands purchased, at a fair price and in the best interest of the citizens. He felt it was fiction that the people had voted for the bond issue because of the 10 properties that were listed in the brochure. He felt it was because of properties like those ten. He reiterated the guidelines concerning offers on property being made based on appropriate appraisals. July 28, 1998 54 I F— • • Commissioner Adams CALLED THE QUESTION and MOVED TO STOP DISCUSSION. Vice Chairman Macht SECONDED. The vote was 3-2 (with Commissioner Ginn and Chairman Tippin opposed) and discussion was stopped. The Chairman CALLED THE QUESTION and the motion carried 4-1 (Commissioner Ginn opposed). Commissioner Eggert was very song that the City of Vero Beach was going through this problem; she had tried to solve the situation, but her attempt had failed. She was not getting requests from the people in her district and she was unwilling to try again. She felt there was no use. Commissioner Ginn reported that she was still getting requests from people in her district. Commissioner Adams advised that the comments she was getting was that the subject just needed to "lay low" and "run its course". Commissioner Eggert stated that Lost Tree Corporation people know that the FCT money was sitting there and she was certain they monitor the Board of County Commissioners' meetings. It is there if they wish it. After a brief discussion about opening the floor to public discussion, Chairman Tippin allowed brief discussion on new information. Frank Coffee, 88 Cache Cay, made comments regarding the appraisals, having purchased a copy of each, he was curious to read them because of the various figures that had been mentioned in discussions and hearings. He brought out that a third appraiser had critiqued the two appraisals. He gave specific information about the circumstances surrounding the appraisals and information that was given in 1995 when the property was inspected. He quoted from the appraisals to show some of the bases upon which the appraisals were made. He further quoted the critiquing appraisal remarks. Bob Leshe', Councilman from the Town of Indian River Shores, stated that his constituents are very unhappy about not having proper representation on the negotiating committees. He stated that the Town's people and those of the City of Vero Beach would July 28, 1998 55 BOOK 106 pnf.448 �" 4 Si mox 0 `Pxz be the ones to pay the consequences. People are very, very unhappy. He believed there should be proper negotiations and proper representation on the negotiating committee and there should be representative government here. Commissioner Eggert believed there was proper representation on the County's negotiating team. 13.E.2. COMMISSIONER GINN - CHILDREN'S SERVICES NETWORK -SUBCOMMITTEE MEMBERSHIPS & FUNDING VOTES Commissioner Ginn briefly reviewed her Memorandum of July 6, 1998 and recounted her Memorandum of June 4, 1998: To: County Commissioners County Attorney, Charles Vitunac County Administrator, Jim Chandler From: County Commissioner Caroline Ginn Date: July 6, 1998 Subject: Children's Services Network Because the CSNetwork will be recommending the disbursement of public monies to various Indian River County agencies, careful monitoring of the development, activities and determinations of the CSNetwork has been necessary to bring the public's attention to any departure from the standards as presented in the Ordinance and Guidelines adopted by the Board of County Commissioners on May 13, 1997. My memo of June 4, 1998, set forth the clear and irrefutable departures the CSNetwork has taken from the County Guidelines. Nonetheless, the CSNetwork-has proceeded to ignore the requirements of the Code and Guide. On June 25, 1998, 1 attended the CSNetwork Grant Review & Program Committee meeting where the committee was determining recommendations of agency allocations for the 1998-99 CSNetwork budget year. No Needs Assessment was available upon which to determine if there were specific undermet or unmet needs associated with the requests for funding. And, no Asset Mapping was available to measure the appropriateness of new or additional funding of services. From reading the minutes of past meetings and attending the Grant Review & Program committee meeting, I can appreciate the time and devotion many of the CSNetwork members have given to the plight of children. But, they too July 28, 1998 F seem to struggle with the lack of information available for making wise choices. So, in the end, programs which are listed for 1998-99 funding may or may not address undermet or unmet needs. Even given the preliminary results of the Hershberg/Salter raw survey data analysis, it is clear that the quality of their ultimate findings will gauge only perceived needs. Asset Mapping, when available, may provide some valuable information on what and where services are accessible in Indian River County. This will depend largely on the thoroughness of the study. A more serious problem exists in the composition of the Children Services Network committees. Section 103.24 (1) of the County Code clearly provides that the changes in membership of any committee (s) are subject to the approval of the Board of County Commissioners. Yet, additional members have been added (e.g.,minutes 9/8/97, 4/23/98) to both the Needs Assessment & Planning Committee and the Grant Review & Program Committee without the approval of the Board of County Commissioners. The problems associated with such additions are obvious. One need only "stack" a committee to get the desired results (votes). Such developments serve to undo the democratic process. I believe the Board of County Commissioners must address the problems with the CSNetwork, and take some corrective measures. Not only has the Guide not been followed, but votes taken in committee, including recommendations for funding, could prove invalid because of unauthorized additional members. Attachments: 1. County Code Section 103.24. Committees. 2. CSNetwork Guide, Chapter III Needs Assessment, Priorities & Planning 3. Minutes: 9/9/97 Children's Services Needs Assessment Committee 4/23/98 Children's Services Grant Review & Program Committee 4. June 4, 1998 Memo 5. CSNetwork Membership List (from minutes) Commissioner Adams asked what Commissioner Ginn was asking the Board to do on this matter. Commissioner Ginn felt it was a difficult problem and the members of the committee had worked hard and were not to be faulted. She felt there was nothing that could be done this year. She suggested the grant review committee revisit their votes. Although it would be irregular, it was the only way to remedy the problem. July 28, 1998 57 BooK 106 PAGE 4'.30 ^a & Commissioner Eggert pointed out that the Board was advising, not approving; the Board of County Commissioners does the approving. Commissioner Ginn understood, but felt the advice might be different. County Attorney Vitunac stated that after he met with Commissioner Ginn and read her memo, he asked Assistant County Attorney Terrence P. O'Brien to meet with Director of Human Services Joyce Johnston -Carlson and go over the minutes and the ordinance to see if what had occurred complied with our standards. As far as can be determined, there was a technical violation in that the subcommittee members who voted on issues coming before the board had not been approved as members by the Board of County Commissioners which is required by the ordinance. Vice Chairman Macht disagreed with County Attorney Vitunac's statement; he believed there was no requirement for subcommittee members to be approved by anyone but the CSNetwork members. County Attorney Vitunac continued saying that he had asked Mr. O'Brien to meet with Ms. Johnston to find out how to improve the ordinance and the guidelines to make certain there are no areas of confusion like this in the future. Apparently, the guideline does not mention that the Board of County Commissioners must approve subcommittee members, however, the ordinance does and the ordinance takes precedence. So, the County Attorney's office believes there was a problem with the subcommittee membership and the solutions to the problem are really up to the Board of County Commissioners. The options range from invalidating all the votes and sending them back to redo it, or after -the -fact approving the membership of the subcommittees and accepting their vote, or approving the subcommittee membership and asking them to review what they have already done to see if there would be any change. Vice Chairman Macht interjected that it was not necessary to have them review what had already been done because before it comes to the Board of County Commissioners, there will be additional changes, and they will get the CSNetwork report in its final form sometime in the future. County Attorney Vitunac resumed saying that ultimately, this is an advisory board to the Board of County Commissioners which has to give whatever weight it chooses to the deliberations of the CSNetwork and its subcommittee. If the Board chooses to continue with the recommendations as voted, he would recommend that the ordinance be amended to reflect the actual method of operation. July 28, 1998 58 Commissioner Eggert stated that the Board has not been approving subcommittee members for other committees. As a matter of information; Vice Chairman Macht stated that the ordinance was formulated by a large and dedicated group of people involved in children's matters. They were very careful, perhaps too careful, in putting it together to cover every aspect of the problem. He thought it became somewhat tortuous. He has reviewed it, others have reviewed it; and they are going to come back with a revised guide and some suggestions for the ordinance revisions. The ordinance does not require a "professional" assessment or asset mapping, and he felt it should be remain that way because a change would involve an unnecessary expenditure of money. He thought there was plenty of information in the county to guide the needs and priorities. He believed every dollar should be spent in direct services to the children, because that is what the mission is. Vice Chairman Macht discussed the dichotomy of attitude toward the CSNetwork guide versus the LAAC guide. It made him feel that something else was involved and he asked Commissioner Ginn if there was something in some of the organizations (CSNetwork) that conflicted with her religious views. Commissioner Ginn asserted that the question was highly irregular and she found it insulting. She specified she was bringing out facts; her interest was to protect the taxpayers. She was concerned about possible duplication of funding by various providers and she reviewed a list of service providers and their projected spending to illustrate her point. She also pointed out that not all parents expect government help in raising their children. She stressed that the Board needs to know where the problem is and address that. Commissioner Adams backed up to the earlier concern, she guessed the confusion was, as County Attorney Vitunac stated, that the ordinance says one thing and the guide is silent concerning subcommittees. County Attorney Vitunac added that in a normal committee, other than the CSNetwork, subcommittees are composed of members of the full committee and, therefore, do not require the approval of the Board of County Commissioners, since the Board has already approved the membership. The CSNetwork, because of its wider ranging jurisdiction, has an ordinance and guideline which allows subcommittee membership to be drawn from individuals with expertise other than members of the committee, so the subcommittee members need to be approved by the Board. They give advice to the full committee and the Board should know who is giving the advice. July 28, 1998 59 mOK 106 PAGF, .3 Commissioner Adams asked if the consensus was for a review and correction to these discrepancies. Assistant County Attorney Terrence P. O'Brien advised that an annual review is required and that he and Vice Chairman Macht and Ms. Johnston had already -had one meeting to go over the matter in an attempt to get rid of all the inconsistencies. Commissioner Ginn felt it was something that needs to be done and also felt that people who just work and do not live in Indian River County should not be members of this committee or any committee since they do not pay county taxes. Commissioner Adams disagreed. She felt that some people who might work in the county cannot afford to live in the county. Vice Chairman Macht brought out the reasons for inclusion of that provision. He also thought they needed to operate on a broader scope than making corrections just to CSNetwork. He felt that all the boards, committees, and networks needed clarifications. Chairman Tippin recalled that he had suggested a workshop on that topic. He wanted to charge the County Attorney's staff to review every board, committee, commission, etc. and come back to the Board with suggestions and recommendations. He estimated there are about 40 of them and over the years they have been developed differently, some by resolutions, ordinances, and State Statutes. He thought it was a broad subject that needed to be addressed. There was CONSENSUS to concur with the Chairman in his charge to the County Attorney's staff as suggested above. Vice Chairman Macht apologized to Commissioner Ginn saying that religion was not a proper topic for discussion. What he meant to say is that she had strong right -to -life convictions. Commissioner Ginn retorted that she was proud to be pro-life. The Chairman called a halt to the discussion. Glenn Legwen, 5900 5`h Street SW, recounted that at the July 7" meeting he had asked some questions to which he had not yet received answers. He was concerned that members of subcommittees were close personal friends. He asked that when a Commissioner is a member of a committee, do they vote on that committee or are they just July 28, 1998 E IJ'FLC�9} ^!J O n as � �J there to chair the committee and guide the committee. County Attorney Vitunac responded that normally all committee members have a vote and must vote unless they have a financial conflict. Mr. Legwen questioned whether a committee is generally made up of an odd number of members in order to avoid tie votes. County Attorney Vitunac agreed that was generally the case, but pointed out that often, due to absences of committee members, there can be a tie vote. Mr. Legwen's next concern was the Sunshine Law. He understood every Board member and committee member was required to abide by the Sunshine Law. He asked how Vice Chairman Macht was able to discuss a certain matter on the telephone with School Board Superintendent Roger Dearing without violating the Sunshine Law. Vice Chairman Macht advised that as the question was framed, the conversation was to have been on a procedural matter, not a matter that would have come to a vote, and, in fact, the conversation never took place because events overtook it. He continued that Commissioners rely on individual discretion to know when to speak about matters that are strictly procedural or whether they are substantive and will come to a later vote. Mr. Legwen outlined a scenario and asked about the possibility of Sunshine Law violation. County Attorney Vitunac responded that he thought all the Commissioners know very well the Sunshine Law and that they understand it, that no two members of the same board can meet in private to discuss matters which may come before that board. It does not mean that they cannot discuss other matters. Mr. Legwen pursued in this line of questioning with respect to the definition of a "latchkey child". He believed that placing certain members of the community on the CSNetwork was a great injustice. He stated that if a secretary or someone were to overhear a discussion during which they heard the words "Children's Services Network", it was their duty to report a violation of the Sunshine Law. He did not think that any employee of the County would like to be placed in that position. Mr. Legwen also objected to the process for selection of the subcommittee members of the CSNetwork and that the office of Management and Budget had been circumvented in the CSNetwork process. Commissioner Adams advised that the information would be sent to the Budget Office when it was ready. July 28, 1998 61 Boos 106 PAu434 I 'GOOK 106, 'Ft Commissioner Ginn advised that she had brought this subject before them again because of the selection of 4 subcommittee members who were very strong and vocal. She also felt it was inappropriate that the one of their wives has an interest in one of the agencies which will be receiving funding. She stressed that the membership of the subcommittees should be reviewed and approved by the Board of County Commissioners. She foresaw future problems because of increased funding. She suggested it might be a solution to discontinue the CSNetwork completely and put it to a vote of the public. She asked if had to be an independent or a dependent committee. County Attorney Vitunac advised that children's services is one of the areas which Florida law allows to be independent, if there is a referendum setting it up that way. Our county has always tried to keep committees dependent upon the Board of County Commissioners. She agreed with that, but asked if there could be a referendum, and was told no. She advised that she had found there is not a lot of public support for it. She felt that if the money of the public is being spent in this way, the Board needed to have a better feel for how the public sees it and whether or not they want their money spent in this manner. Vice Chairman Macht suggested a "straw ballot", to which Commissioner Ginn agreed. He also suggested a "straw ballot" concerning purchase of Lost Tree Islands, and Commissioner Ginn agreed to that as well. Vice Chairman Macht felt that might clear up a lot of concerns. Commissioner Eggert pointed out that a vote concerning the islands should have a price attached to it, and Vice Chairman Macht replied that it should be at the appraised value. Chairman Tippin appointed Commissioners Ginn and Macht as a committee of two to come up with the straw ballot questions. Sunshine violation concerns were voiced and Vice Chairman Macht suggested the County Attorney's office should come up with the wording for the Board's approval. Commissioner Ginn asked that County Attorney Vitunac advise them as to how they canproceed concerning the subcommittee appointments that have been deemed to be outside of the ordinance and guide. County Attorney Vitunac set out the following options: 1) to void the actions of the subcommittee, saying they did not do it correctly; 2) to approve retroactively the membership of the subcommittees and accept the recommendation today as if they had been proper members at the start; 3) to approve the membership today and send it back for an additional July 28, 1998 62 review if that would make any difference in their vote; 4) to accept the recommendation �.: . before the Board without looking at the issue. All of those options, he said, would have his office coming back eventually with recommended clarification of the ordinance and guidelines so this will never happen again. Commissioner Eggert pointed out that the people had worked very hard on this and the Board will be given sufficient information upon which to draw their own conclusions on the projects chosen and the amount of funding. MOTION WAS MADE by Chairman Tippin, SECONDED by Commissioner Eggert, to retroactively approve the members of the subcommittee. Commissioner Ginn stated she could not vote in favor of the motion. There was a brief discussion on the motion. The Chairman CALLED THE QUESTION and the motion carried 4-1 (Commissioner Ginn opposed). A.B. SOLID WASTE DISPOSAL DISTRICT The Chairman announced that immediately upon adjournment of the Emergency Services District meeting the Board would reconvene sitting as the Board of Commissioners for the Solid Waste Disposal District Those Minutes are being prepared separately. July 28, 1998 63 A���. 106 600K 10FAGE.437. There being no further business, upon motion duly made and seconded, the Chairman adjourned the meeting at 10:58 a.m. ATTEST: C zv_— � � -� Jeffrey K. Barton, Clerk Minutes approve Ill 18 July 28, 1998 64 9 L,J6hn W. Tippin, Chairman •