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Home My WebLink About9/16/19980 MINUTES ATTACHED 0 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA SEPTEMBER 16, 1998 5:01 P.M. - COUNTY COMMISSION CHAMBER ADMINISTRATION BUILDING 1840 25th STREET VERO BEACH, FLORIDA County Commissioners John W. Tippin, Chairman (District 4) James E. Chandler, Administrator Kenneth R. Macht, Vice Chairman (District 3) Charles Vitunac, County Attorney Fran B. Adams, (District 1) Jeffrey K. Barton, Clerk of Circuit Court Caroline D. Ginn, (District 5) Joseph A. Baird, OMB Director Carolyn K. Eggert, Chairman (District 2) 1. Call to Order 2. Pledge Of Allegiance - Kenneth R. Macht Vice Chairman 3. Budget Overview by County Administrator, James Chandler 4. Adoption of Procedure to conduct Hearings on Ad Valorem Taxing Districts Recommend adoption of following procedures for funds in agenda item 5: A. Open Hearing B. Announce Millage and percentage of increase in Millage over Rolled Back Rate necessary to fund the Budget, if any, and Specific Purposes for which Ad Valorem Tax Revenues are being increased C. Receive comments from the public D. Consider any Proposed Amendments to Tentative Budget and Calculate Revised Tentative Millage Rate (if revised) E. Adopt Tentative Millage Rate F. Adopt Tentative Budget G. Announce %, if any, by which Recomputed Tentative Millage Rate Exceeds the Rolled Back Rate `B&K `6 %9E 44 1 5. AD VALOREM FUNDS B66K �1 A. Ad Valorem Millage and Ad Valorem Budget (Read each fund separately and make motion for each fund after Public input) General Fund Proposed millage is 4.2210 and is at the rolled back rate. The proposed budget is $49,450,468. ► Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative millage. ► Make a motion to adopt the tentative budget. M.S.T.U. Proposed millage is 1.5159 and is below the rolled back rate by -.0006 (or -.04%) and the budget is $16,355,321. ► Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative millage. ► Make a motion to adopt the tentative budget. Transportation Fund - (No Millage) Proposed budget is $10,371,800. P. Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative budget. Emergency Services District Proposed millage is 2.3360 which is above the rolled back rate by .1403 (or 6.39 %) and the budget is $14,287,612. ► Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative millage. ► Make a motion to adopt the tentative budget. 0 Z Millage % Above or Below Rollback Millage Dollar Amount 1. General Fund 4.2210 0% $49,450,468 2. Municipal Service Taxing Unit (M.S.T.U.) 1.5159 (.04%) $16,355,321 3. Transportation Fund N/A N/A $10,371,800 4. Emergency Service District 2.3360 6.39% $14,287,612 5. Environmentally Sensitive Land Acquisition Bond 0.2587 N/A $1,579,074 6. Aggregate 7.0842 1.77% N/A General Fund Proposed millage is 4.2210 and is at the rolled back rate. The proposed budget is $49,450,468. ► Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative millage. ► Make a motion to adopt the tentative budget. M.S.T.U. Proposed millage is 1.5159 and is below the rolled back rate by -.0006 (or -.04%) and the budget is $16,355,321. ► Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative millage. ► Make a motion to adopt the tentative budget. Transportation Fund - (No Millage) Proposed budget is $10,371,800. P. Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative budget. Emergency Services District Proposed millage is 2.3360 which is above the rolled back rate by .1403 (or 6.39 %) and the budget is $14,287,612. ► Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative millage. ► Make a motion to adopt the tentative budget. 0 Z Environmentally Sensitive Land Acquisition Proposed millage is .2587 (rolled back rate does not apply) and the proposed budget amount is $1,579,074. _ ► Open for public comments. ► Consider any proposed changes to tentative budget. ► Make a motion to adopt the tentative millage. ► Make a motion to adopt the tentative budget. 6. Solid Waste Disposal District Budget (Non -Ad Valorem Special District) A. Announce 1998/99 Proposed Charge and Budget 1. $48.23 per Residential Waste Generation Unit ($77.17 House) $34.45 per Commercial Waste Generation Unit 2. $8,493,083 Budget B. Receive comments from the Public C. Consider any Proposed Amendments D. Adopt Tentative Budget au 107 vA,x 6 BOOK 10.7 PAGE 47 7. Adoption of Non -Ad Valorem Assessment Charges A. Announce 1998/99 proposed charge for each Non -Ad Valorem Assessment District B. Receive comments from the Public C. Consider any Proposed Amendments and Calculate Revised Charge D. Adopt Tentative Charge Charge Per Parcel Acre 1. Vero Lakes Estate M.S.T.U. $17.00 Streetlighting Districts 2. Gifford $19.00 3. Laurelwood $15.00 4. Rockridge $13.00 5. Vero Highlands $20.00 6. Porpoise Point $15.00 7. Laurel Court $25.00 8 Tierra Linda $24.00 9. Vero Shores $21.00 10. Ixora Park $19.00 11. Royal Poinciana. $28.00 12. Roseland Road $2.00 13. Whispering Pines $19.00 14. Moorings $19.00 15. Walker's Glen $26.00 16. Glendale Lakes $34.00 17. Floralton Beach $27.00 B. Receive comments from the Public C. Consider any Proposed Amendments and Calculate Revised Charge D. Adopt Tentative Charge .7 8. Approve Non -Ad Valorem Dollar Budgets A. Announce 1998/99 Proposed Budget (motion separate for each budget) *1. Housing Authority $125,076 *2. Special Revenue Funds $23,713,246 *3. Other Debt Service Fund - $832,070 *4. Capital Projects $10,946,118 *5. Enterprise Funds $27,394,860 *6. Internal Service Funds $8,572,819 *Breakdown of separate funds found on page 3 and 4 of budget handout. B. Receive comments from the Public C. Consider any Proposed Amendments D. Adopt Tentative Budget 9. Announce Time and Place of Final Budget Hearing • FINAL budget hearing will be held at 5:01 P.M. on Thursday, September 24, 1998, at the County Administration Building, 1840 25th Street, Vero Beach, Florida. 10. ADJOURN ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 567-8000, EXT. 408, AT LEAST 48 HOURS IN ADVANCE OF MEETING. s BOOK 107 FACE 48 • INDEX TO MINUTES BOARD OF COUNTY COMMISSIONERS MEETING OF SEPTEMBER 16, 1998 1. CALL TO ORDER ............................................... 1 2. PLEDGE OF ALLEGIANCE ........................................ 1 3. BUDGET OVERVIEW BY COUNTY ADMINISTRATOR JAMES CHANDLER 4. ADOPTION OF PROCEDURE TO CONDUCT HEARINGS ON AD VALOREM TAXING DISTRICTS ............................................ 1 5. AD VALOREM FUNDS - Ad Valorem Millage and Ad Valorem Budget ...... 2 5.A.1. General Fund .............................................. 2 5.A.2. Municipal Service Taxing Unit (M.S.T.U.) ....................... 6 5.A.3. Transportation Fund ........................................ 6 5.A.4. Emergency Services District .................................. 7 5.A.5. Environmentally Sensitive Land Acquisition Bond ................. 8 5.A.6. Aggregate ................................................ 8 6. SOLID WASTE DISPOSAL DISTRICT BUDGET (NON -AD VALOREM SPECIAL DISTRICT) ............................................ 9 7. NON -AD VALOREM ASSESSMENT CHARGES ...................... 9 8. NON -AD VALOREM DOLLAR BUDGETS .......................... 10 9. TIME AND PLACE OF FINAL BUDGET HEARING .................. 11 10. ADJOURNMENT .............................................. 11 1 r: wK 107 PnE 49 • • September 16, 1998 The Board of County Commissioners of Indian River County, Florida, met in Special Session at the County Commission Chambers, 1840 25'b Street, Vero Beach, Florida, on Tuesday, September 16, 1998, at 5:01 p.m. Present were John W. Tippin, Chairman; Kenneth R. Macht, Vice Chairman; Fran B. Adams; Carolyn K. Eggert and Caroline D. Ginn. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; Budget Director Joseph A. Baird and staff, and Patricia Ridgely, Deputy Clerk. 1. CALL TO ORDER The Chairman called the meeting to order at 5:01 p.m. 2. PLEDGE OF ALLEGIANCE Vice Chairman Macht led the Pledge to the Flag. 3. BUDGET OVERVIEW BY COUNTY ADMINISTRATOR JAMES CHANDLER Chairman Tippin announced that this was the first of two public hearings to consider the proposed budget for Fiscal Year 1998-99. County Administrator James Chandler gave a brief overview of the proposed budget and advised that staff would be glad to answer any questions. 4. ADOPTION OF PROCEDURE TO CONDUCT HEARINGS ON AD VALOREM TAXING DISTRICTS Administrator Chandler reviewed the procedures as set forth in the agenda. September 16, 1998 1 BOOK 107 PAGE 50 r Bou 107 FACE 51 ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously adopted Procedures 4. A. through G., as recommended by staff. 5. AD VALOREM FUNDS -Ad Valorem Millage and Ad Valorem Budget 5.A.1. General Fund Administrator Chandler announced the following: total proposed amount of the General Fund budget was $49,450,468; proposed millage rate was 4.2210, which was the rollback millage rate. The Chairman opened the public hearing and asked if anyone wished to be heard on the proposed General Fund budget. Bill Duggan, President of the Coalition for the Homeless, noted there were a number of people in the Chambers who had come to show their support for funding of the Coalition for the Homeless. Mr. Duggan narrated his history with the organization and explained the dire financial circumstances of the Coalition. He estimated some of the monthly operational costs, such as rent of $1,600, and told of donations and fund raising efforts. He advised that the Coalition is undergoing an audit at present which will be available soon. He questioned why the Humane Society receives $200,000 to help animals from the County yet the County does not fund helping people. He emphasized that the Coalition's goal is rehabilitation of homeless individuals and they have rules about behavior of residents (no drugs or alcohol) and specific requirements for searching for and obtaining jobs. Administrator Chandler explained that the County has a legal responsibility to provide animal services and that the County had contracted with the Humane Society to provide those services. Mr. Duggan believed that if the Coalition does not provide for the homeless, then the County would have to do so. September 16, 1998 2 Mary Bouchard, the bookkeeper/grant writer for the Coalition, responded to questions specific to monthly costs and pointed out their difficulties in obtaining grants due to lack of an audit. That impediment will be cleared soon. Commissioner Ginn advised that she had recently attended a Housing Summit and had the name of someone who could assist the Coalition in seeking funding from various sources. Ms. Bouchard estimated the following monthly costs: $1,100 Utilities 700 Food costs (variable depending on food donations) 140 Paper goods 200 Office supplies and other 8,000 Personnel salaries (24-hour) 1,600 Payroll taxes 500 Telephone (Internet usage) 300 Van insurance, gas, etc. Frank Zorc, 2044 Deleon Avenue, pointed out that Vero Beach and Indian River County are unique and appealed to the Board for some financial aid to the Coalition. Dr. Kim Crawford, 1435 Corona Lane, stated that homelessness can happen to anyone. She stipulated that the Coalition had a 75% rate of return to society and asked the Commissioners to support the Coalition. Anthony Keefer, 506 Indian Lilac Road, stated the Coalition for the Homeless does good work and advocated support for the Coalition. Dorothy DeBenedictis, a volunteer for the Coalition, pointed out that the Coalition also has a walk-in center for food distribution to families who cannot afford at times to feed their children. They also provide clothing for children. Ed Barrett, 1719 25th Avenue, Vice President of the Coalition, told of his homelessness in 1991 and implored the Commissioners to help the Coalition. Rev. Richard Speck, 2115 15' Place, urged the Commissioners to allocate funds to the Coalition. Vickie Nichols, 2230 53`d Avenue, was proud that the County has a Coalition for the Homeless to act as a safety net for all people in the county who might become homeless. She urged the Commissioners to give emergency funding to the Coalition. September 16, 1998 3 800x 10.7 PAGE 5 BOOK 107 FAUr 5 Ruth Clark, 126'' Street in Roseland, suggested the County donate property to the Coalition so they can save the rent money. She believed money for food and clothing would come from individual donors. Peter Dreilinger,601 Center Court Drive, urged the Commissioners to help the Coalition help the homeless so that they would no longer be homeless. Gladys Becker, 1125 31' Ave. S.W., urged the Commissioners to help the Coalition with funding. Leo Pearce, 443 Silver Moss Drive, urged the Commissioners to help the Coalition He felt that their constituents would applaud them for doing so. John Pate, 1525 Windcove Drive, supported funding to the Coalition. Vice Chairman Macht recognized two ladies in the audience who were at the meeting seeking funding that would be under the recommendation of the Children's Services Network. Mrs. Aquilla Moore and Mrs. Essie Turner advised that they ran a subsidized child care facility in Gifford. They were seeking funding for their facility and had been advised to come to this meeting. Vice Chairman Macht explained that they s4ould come to the next meeting of the Children's Services Network. He will make certain that the Human Services staff notify them of the time and date. It was determined that no one else wished to be heard and the Chairman closed the public hearing. Commissioner Eggert proposed that the Coalition for the Homeless be awarded $50,000 from the General Fund contingency based on assurances she had received that this was an emergency and would not be an annual request. Commissioner Adams believed it was imperative that all agencies adhere to the rules which includes submission of an audit. She believed that every cause is important; the common thread is accountability. Commissioner Eggert believed the Coalition is now on the right track and, of course, they will have to bring in their bills to the Budget Director in order to receive payment. September 16, 1998 4 I Budget Director Joseph A. Baird asked that a new packet of information be submitted by the Coalition because they were quoting different figures at this meeting than those submitted in their original packet. Commissioner Eggert believed this to be a one-time funding. She felt very deeply that the County could make a huge difference in the successful continuation of the Coalition. MOTION WAS MADE by Commissioner Eggert, SECONDED BY Commissioner Ginn, to appropriate $50,000 to the Coalition for the Homeless from FY 1998-99 General Fund contingency with the following conditions: that they submit a new packet with new figures to the Budget Director; that the funds be used for payment of bills submitted for expenses other than salaries; that they submit their audit as soon as it is completed; that a complete audit be submitted next year; and that they go through the strict procedures required by the Budget Director for submission and reimbursement of their invoices. Under discussion, Vice Chairman Macht told of his involvement in the beginnings of the Samaritan Center and pointed out that the County was not asked for money for that project. The money had come from fund raising efforts and the land was donated by the Diocese of Palm Beach. Nevertheless, he supported the motion. Commissioner Ginn stated that her platform when running for office was no increase in taxes. She thought the Coalition had done a lot of good work. She reiterated her willingness to put them in touch with Ms. Helaine Blum, an attorney in Orlando, to assist them in their search for grant funding. Commissioner Adams reiterated her concern about accountability. She would like to see the County's dollars restricted to direct support of clients. She also wanted to hear the Coalition's success story at the end of the year. Chairman Tippin believed that the Coalition was faced with an emergency and he would support the motion this year. Administrator Chandler advised that staff recommended funding from the General Fund contingency for the next fiscal year. This was a first-time ever that money had been allocated out of contingency before the fiscal year had even begun. He cautioned that the September 16, 1998 5 BOOK 107 FACE 5 BOOK 10 PAGE J@ contingency was only $650,000 and was the County's safety net in case of an emergency situation such as a hurricane. The Chairman CALLED THE QUESTION and the motion carried unanimously. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Adams, the Board unanimously adopted the tentative millage rate of 4.2210 and tentative budget of $49,450,468 for the General Fund, as recommended by staff. Chairman Tippin declared a short recess at 6:30 p.m. The meeting was reconvened at 6:37 p.m. with all members present. 5.A.2. Municipal Service Taxing Unit (H.S. T. U.,) Chairman Tippin announced the proposed millage was 1.5159 and was below the roll back rate by .04% and the budget was $16,355,321. The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. There being none, he closed the public hearing. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Macht, the Board unanimously adopted the tentative millage of 1.5159 and tentative budget of $16,355,321 for the Municipal Service Taxing Unit (M.S.T.U.), as recommended by staff. 5.A.3. Transportation Fund Administrator Chandler announced that the proposed budget for the Transportation Fund is $10,371,800, an increase of 9/10ths of 1%. September 16, 1998 R The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. There being none, he closed the public hearing. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Adams, the Board unanimously adopted the tentative budget of $10,371,800 for the Transportation Fund, as recommended by staff. 5.A.4. Emergency Services District Administrator Chandler explained there was a proposed increase in the millage rate and advised the proposed budget for the next fiscal year was $14,287,612, an overall expense increase of 4.5%. The proposed millage rate to fund that recommended budget is 2.3360, which is 6.4% above the rollback millage rate of 2.1957. The reasons for the increased proposed millage rate are: 1) the critical need to address replacement vehicles in Emergency Services, 4 fire trucks and 4 ambulances; 2) expense increases related to salary adjustments and the decrease in the pension expense; and 3) reduction in the cash forward amount which was projected for the upcoming year to refurbish the ladder truck and purchase property for proposed Station 11. The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. There being none, he closed the public hearing. MOTION WAS MADE by Commissioner Eggert, SECONDED BY Commissioner Adams, to adopt the tentative millage rate of 2.3360 and tentative budget of $14,287,612 for the Emergency Services District, as recommended by staff. Under discussion, Commissioner Ginn thought the Board was going to have to look at this budget more carefully in the future, it seems to be a "growth area". She pointed out that the people had voted for this and they value it. She suggested additional workshops; the Commissioners need to know the direction in which Emergency Services is going. September 16, 1998 7 800X 107 PAGE 5 BOOK Ili 7 PAGE 5 7 7 Commissioner Eggert pointed out that the process has already begun and there is an advisory board. Commissioner Adams thought it important that the Board understands where the County stands with respect to the millage and the cap, the anticipated growth rate in the county, what it will cost and how soon we will need to have additional facilities, so adjustments can be made before the cap is reached. Commissioner Eggert stated she would be addressing these concerns at one more advisory board meeting and then the Commissioner who takes over her seat on the Emergency Services Department Advisory Committee will be addressing the concerns. The Chairman CALLED THE QUESTION and the motion carried unanimously. S.A.S. Environmentally Sensitive Land Acquisidon Bond Administrator Chandler announced that the proposed budget is $1,579,074, our debt service, and the proposed millage rate is .2587, a decrease from the current year of .2710. This budget is not subject to rollback. The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. There being none, he closed the public hearing. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Adams, the Board unanimously approved a proposed tentative millage of .2587 and a tentative budget of $1,579,074 for environmentally sensitive land acquisition, as recommended. 5.A. 6. Aggregate Administrator Chandler explained that no action was required on the aggregate, just merely an announcement that the proposed aggregate millage rate is 4.0842, 1.77% above rollback. September 16, 1998 8 is 0 • U 6. SOLID 'WASTE DISPOSAL DISTRICT BUDGET (NON -AD VALOREM SPECIAL DISTRICTI Administrator Chandler advised the proposed budget for the Solid Waste Disposal District is $8,4931083. The proposed Residential Waste Generation Unit (WGU) for next fiscal year is $48.23, a reduction from the current year. The proposed Commercial WGU is $34.45, which is also a reduction from the current year rate. The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. There being none, he closed the public hearing. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Adams, the Board unanimously approved a tentative budget of $8,493,083 for the Solid Waste Disposal District. 7. NON -AD VALOREM ASSESSMENT CHARGES Administrator Chandler called on Budget Director Joseph A. Baird who announced the following assessment rates: September 16, 1998 BOOK D 7 PAGE 0 Charge Per Parcel Acre 1. Vero Lakes Estate M.S.T.U. $17.00 StreetligUng Districts 2. Gifford $19.00 3. Laurelwood $18.00 4. Roclaidge $13.00 5. Vero Highlands $20.00 6. Porpoise Point $15.00 7. laurel Court $25.00 8 Tierra Linda $24.00 9. Vero Shotes $21.00 10. Ixora Park $19.00 11. Royal Poinciana $28.00 12. Roseland Road $2.00 13. Whispering Pines $19.00 14. Moorings $19.00 15. Walker's Glen $26.00 16. Glendale Lakes $34.00 17. Floralton Beach $27.00 BOOK D 7 PAGE 0 BOOK 107 PAGE 5 Administrator Chandler pointed out that all the above are at the same rate as the current year. The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. There being none, he closed the public hearing. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Ginn, the Board unanimously approved the tentative charges as read by the Budget Director. 8. NON -AD VALOREM DOLLAR BUDGETS Administrator Chandler announced the following proposed budgets: *1. Housing Authority $125,076 *2. Special Revenue Funds $23,713,246 *3. Other Debt Service Fund $832,070 *4. Capital Projects $10,946,118 *5. Enterprise Funds $27,394,860 *6. Internal Service Funds $8,572,819 *Breakdown of separate funds found on page 3 and 4 of budget handout. The Chairman opened the public hearing and asked if anyone wished to be heard in this matter. There being none, he closed the public hearing. ON MOTION by Commissioner Eggert, SECONDED BY Commissioner Adams, the Board unanimously approved the tentative budget for each of the six items above as read by Administrator Chandler. September 16, 1998 10 9. TIME AND PLACE OF FINAL BUDGET HEARING Administrator Chandler announced that the FINAL BUDGET HEARING will be held at 5:01 p.m. on Thursday, September 24, 1998, at the County Administration Building, 1840 25" Street, Vero Beach, Florida. 10. ADJOURNMENT There being no further business, upon motion duly made and seconded, the Chairman adjourned the meeting at 6:52 p.m. ATTEST: Jeffrey K. Barton, Clerk Minutes approved CPO, � September 16, 1998 11 ytiAl �01W'- Tippin, Chairman Boa 10'7 FACE 00