HomeMy WebLinkAbout4/13/1999•
MINUTES ATTACHED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N D A
TUESDAY, APRIL 13, 1999 - 9:00 A.M.
County Commission Chamber
County Administration Building
1840 25th Street, Vero Beach, Florida 32960
COUNTY COMMISSIONERS
Kenneth R. Macht, Chairman (District 3) James E. Chandler, County Administrator
Fran B. Adams, Vice Chairman (District 1)
Caroline D. Ginn, (District 5) Charles P. Vitunac, County Attorney
Ruth Stanbridge (District 2
John W. Tippin, (District 4) Jeffrey K. Barton, Clerk to the Board
9:00 am. 1. CALL TO ORDER BACKUP
PAGES
2. INVOCATION None
3. PLEDGE OF ALLEGIANCE - James E. Chandler
4. ADDITIONS to the AGENDA/EMERGENCY ITEMS
ADDMONS:
7.0. Retroactive Approval of Out of County Travel to Commissioners Adams and Stanbridge
133. Commissioner Adams - Report on Tallahassee Trip
B.D. Comment on Fire Hazard
DELETED: 11.C.2.
5. PROCLAMATION and PRESENTATIONS
None
6. APPROVAL OF MINUTES
Regular Meeting of March 23, 1999
7. CONSENT AGENDA
A. Received & Placed on File in Office of Clerk to
the Board: Fla. Inland Navigation District:
1) Annual Local Government Financial Report
for FY 1997-98; (2) Audited Financial Statements
for FY Ended 09/30/98, 3) Board Meeting and
Workshop Schedule for FY 1998-99; 4) Public
Facilities Report, and S) a District Map. AND
Report of Convictions, March, 1999
B. Approval of Warrants
(memorandum dated March 31, 1999) 1-10
C. Bid Award: IRC #9053 Re -Roofing Douglas
Community Center (Buildings & Grounds)
(memorandum dated April 5, 1999) 11-15
D. Sebastian City Couig Appointees
(Fax dated March 25, 1999) 16-27
BOOK PKE ,�97.
r �
BOOK FAut
7. CONSENT AGENDA (cont'd.Z
E. Approval of Indian River Shores Change of
Representation on Council of Public Officials
Committee
(letter dated March 26, 1999)
F. Payments to Vendors of Court Related Costs
(memorandum dated April 1, 1999)
G. GHA Harbor Ltd.'s Request for Planned Develop-
ment (PD) Final Plat Approval for North Harbor
Village, Grand Harbor Plat 20
(memorandum dated April 7, 1999)
BACKUP
PAGES
28
p
30-34
H. Approval of Consultant Contract for Economic
Development CDBG Application and Administration
Services
(memorandum dated April 6, 1999) 35-50
I. Frontage Road, Final Payment
(memorandum dated April 6,1999) 51-53
J. Cut & Fill Balance Waiver for 236 Live Oak Drive
(memorandum dated March 31, 1999) 54-57
K. Cut & Fill Balance Waiver for Lot 3, Block 21, Vero
Lake Estates Unit 4
(memorandum dated April 5,1999) 58-61
L. Temporary Water Service Agreement - Indian River
County and Dennis S. Darcy
(memorandum dated April 5, 1999) 62-68
M. Temporary Water Service Agreement - Indian River
County and Daniel W. Perugini & Sondra Perugini
(memorandum dated April, 1999) 69-74
N. Children's Services Advisory Committee - Request
for Proposals
(letter dated April 7, 1999) 75
8. CONSTITUTIONAL OFFICERS and
GOVERNMENTAL AGENCIES
None
9:05 A.M. 9. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
B. PUBLIC DISCUSSION ITEMS
None
C. PUBLIC NOTICE ITEMS
None
10. COUNTY ADMINISTRATOR'S MATTERS BACKUP
None
PAGES
11. DEPARTMENTAL MATTERS
A. Community Development
None
B. Emergency Services
None
C. General Services
1. Affirmation of Certification of Emergency
Purchase of Goods and Services
(memorandum dated April 7, 1999) 76-78
2. Amended Joint Parking Lot Agreement
Between First Baptist Church and Indian
River County (Main Library)
(memorandum dated April 5, 1999) 79-91
D. Leisure Services
International Golf Maintenance Contract Renewal
(memorandum dated April 5, 1999) 92-111
E. Office of Management and Budget
None
F. Personnel
1. Revision to Administrative Policy Manual
(memorandum dated April, 1999) 112-114
2. Health Insurance Consultant
(memorandum dated April 7, 1999) 115
G. Public Works
IRC Beach Preservation Plan - Professional Service
Agreement - Pre -Engineering design
(memorandum dated April 6, 1999) 116-154
H. Utilities
Finalization of the Indian River County Department
of Utility Services Water/Wastewater, Reclaimed
Water and Sludge User Charge Analysis
(memorandum dated April 6, 1999) 155-192
I. Human Services
None
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A. Chairman Kenneth R. Macht
B. Vice Chairman Fran B. Adams
Boa 103 FAGt99,
r �
BOOK 103 PAGE 93
13. COMMISSIONERS ITEMS (cont'd.): BACKUP
C. Commissioner Caroline D. Ginn PAGES
D. Commissioner Ruth Stanbridge
E. Commissioner John W. Tip.&
14. SPECIAL DISTRICTS/BOARDS
A. Emergency Services District
1. Approval of Minutes - meeting of 3/16/99
2. Approval of Minutes - meeting of 3/23/99
3. Agreement - Closing on Fire stations Nos.
8and 9
(memorandum dated April 7, 1999) 193-195
B. Solid Waste Disposal District
None
C. Environmental Control Board
None
15. ADJOURNMENT
Anyone who may wish to appeal any decision which may be made at this meeting will need
to ensure that a verbatim record of the proceedings is made which includes the testimony and
evidence upon which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the county's
Americans with Disabilities Act (ADA) coordinator at 567-8000 x408 at least 48 hours in advance
:)f meeting. _
Meeting may be broadcast live on TCI Cable Channel 13 - rebroadcast various times
throughout the week
Falcon Cable Channel 35 - rebroadcast Friday evening
•
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INDEX TO MINUTES
BOARD OF COUNTY_ COMMISSIONERS
MEETING OF APRIL 13, 1999
1. CALL TO ORDER ............................................... 1
2. INVOCATION .................................................. 1
3. PLEDGE OF ALLEGIANCE ........:.............................. 1
4. ADDITIONS TO THE AGENDA ................................... 1
5. PROCLAMATIONS AND PRESENTATIONS ......................... 2
6. APPROVAL OF MINUTES ........................................ 2
7. CONSENT AGENDA ............................................ 2
7.A. Reports .................................................. 2
7.B. Approval of Warrants ....................................... 3
7.C. Bid Award #9053 Re -Roofing Douglas Community Center - Atlantic
Roofing, Vero Beach ....................................... 11
7.D. Sebastian City Council Appointees to Various County Boards and
Committees .............................................. 13
7.E. Representative of Indian River Shores on Council of Public Officials -
Robert G. Bowman to Replace William McNamee ................ 14
7.F. Payments to Vendors of Court Related Costs ..................... 15
7.G. GHA Harbor, Ltd. - Planned Development (PD) Final Plat Approval for
North Harbor Village, Grand Harbor Plat 20 ..................... 16
7.H. Economic Development CDBG Application and Administration Services -
Consultant Contract with Berryman and Heniger, Inc ............... 17
7.I. Frontage Road at North East Comer of Indian River Boulevard and Royal
Palm Boulevard - Final Payment and Release of Retainage - Ranger
Construction Industries ..................................... 19
7.1. Floodplain Cut and Fill Balance Waiver - 236 Live Oak Drive (Gerald
Arsenault) ............................................... 20
7.K. Floodplain Cut and Fill Balance Waiver - Lot 3, Block 21, Vero Lake
Estates Unit 4 - Ameron Homes, Inc ............................ 21
7.L. Temporary Water Service Agreement - Dennis S. Darcy ............ 23
7.M. Temporary Water Service Agreement - Daniel W. and Sondra Pemgini
....................................................... 24
7.N. Children's Services Advisory Committee - Request for Proposals (RFP) for
FY 1999-2000 Authorized ................................... 25
7.0. Retroactive Approval of Out -of -County Travel for Commissioner Adams
and Commissioner Stanbridge to Attend the LAMAC Meeting in
Tallahassee .............................................. 27
1
BOOK 103 F -,1'E 23
BOOK J03. PAGE "3
11.C.1. CERTIFICATION OF EMERGENCY PURCHASE OF UPGRADED
LEAK MONITORING SYSTEM AFFIRMED FOR RETROFIT OF
FLEET FUELING FACILITY AND SHERIFF'S UNDERGROUND
STORAGE TANKS - SOUTHERN PETROLEUM SYSTEMS ....... 28
11.C.2. PARKING AGREEMENT - MAIN LIBRARY - FIRST BAPTIST
CHURCH AMENDMENT .................................. 30
11.D. SANDRIDGE GOLF CLUB - INTERNATIONAL GOLF
MANAGEMENT, INC. MAINTENANCE CONTRACT (RENEWAL) 31
11.F.1. ADMINISTRATIVE POLICY MANUAL REVISION - PROBATION
AND PROMOTION SECTIONS .............................. 33
11.F.2. RFP #9052 - HEALTH INSURANCE CONSULTANTS - GEHRING
GROUP INSURANCE CONSULTANTS ....................... 33
H.G. BEACH PRESERVATION PLAN - PROFESSIONAL SERVICES
AGREEMENT (PRE -ENGINEERING DESIGN) - APPLIED
TECHNOLOGY AND MANAGEMENT, INC. - DEPARTMENT OF
ENVIRONMENTAL PROTECTION AGREEMENT AMENDMENT 35
11.H. WATER/WASTEWATER, RECLAIMED WATER AND SLUDGE USER
CHARGE ANALYSIS - HARTMAN & ASSOCIATES, INC. - UTILITY
ADVISORY COMMITTEE RATE RECOMMENDATIONS - PUBLIC
HEARING TO BE SCHEDULED ............................. 39
13.13. COMMISSIONER ADAMS - RESOLUTION 99-035 - REPORT ON
TALLAHASSEE TRIP AND INTANGIBLE TAX CUT/REVENUE
SHARING "HOLD HARMLESS CLAUSE" SUPPORT ............ 51
13.D. COMMISSIONER STANBRIDGE - FIRE HAZARD - CHIP
HARVESTERS (DONALD LaFOUNTAIlN) FIRE/TAKE ISSUE TO
CIRCUIT COURT FOR UVIlVIEDIATE ACTION - PROCEED TO
FORECLOSURE ON LIEN .................................. 53
14.A. EMERGENCY SERVICES DISTRICT ........................ 55
DOCUMENT MADE PART OF THE RECORD - PROCLAMATION HONORING DR
SAMUEL A. HUNTER .......................................... 55
oq
April 13, 1999
The Board of County Commissioners of Indian River County, Florida, met in Regular
Session at the County Commission Chambers, 1840 25" Street, Vero Beach, Florida, on
Tuesday, April 13,1999. Present were Kenneth:R. Macht, Chairman; Fran B. Adams, Vice
Chairman; Caroline D. Grin; Ruth Stanbridge; and John W. Tippin. Also present were
James E. Chandler, CountyAdministrator; Charles P. Vitunac, CountyAttorney; and Patricia
Ridgely, Deputy Clerk.
1. CALL TO ORDER
The Chairman called the meeting to order at 9:00 a.m.
2. EWOCATION
Commissioner Tippin delivered the invocation.
3. PLEDGE OF ALLEGIANCE
Administrator Chandler led the Pledge to the Flag.
4. ADDITIONS TO THE AGENDA
Chairman Macht announced a handout had been distributed with a corrected
agreement for item 14.A.3. and the addition of item 7.0., Retroactive Approval for
Commissioners Adams and Stanbridge to attend a LAMAC meeting in Tallahassee on
3/26/99.
Administrator Chandler asked for the deletion of item 11. C.2. so the agreement could
go to the other party first.
Commissioner Adams requested the addition of item 13.B., a Comment on Her Trip
to Tallahassee.
Commissioner Stanbridge requested the addition of item 13.D., Fire Hazards.
APRIL 13, 1999
1
BOOK 108 FAGS 2,
r
BOOK 103 FAGS 934
Commissioner Ginnrequested addition of item U.C. concerning the "Hold Harmless
Clause", and Commissioner Adams suggested that matter be covered at the same time as her
comments on her trip to Tallahassee (13.B.) Commissioner Ginn concurred.
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously made the above
changes to their agenda.
5. PROCLAMATIONS AND PRESENTATIONS
None.
6. APPROVAL OF MINUTES
The Chairman asked if there were any additions or corrections to the Minutes of the
Regular Meeting of March 23, 1999. There were none.
ON MOTION by Commissioner Stanbridge, SECONDED BY
Commissioner Tippin, the Board unanimously approved the
Minutes of the Regular Meeting of March 23, 1999, as written
and distributed.
7. CONSENT AGENDA
Commissioner Adams requested item 7.C. be separated for discussion and
Commissioner Ginn requested that item 7.N. be separated for discussion.
Z.A. Reports
The following reports have been received and placed on file in the office of the Clerk
to the Board:
FLORIDA INLAND NAVIGATION DISTRICT:
1. Annual Local Government Financial Report for FY 1997-98
2. Audited Financial Statements for FY ended 09/30/98
3. Board Meeting and Workshop Schedule for FY 1998-99
APRIL 13, 1999
2
0 40
4. Public Facilities Report
5. District Map
REPORT OF CONVICTIONS - MARCH 1999
NO ACTION REQUIRED OR TARN.
7.B. Approval of Warrants
The Board reviewed a Memorandum of March 31, 1999:
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
DATE: MARCH 31,1999
SUBJECT: APPROVAL OF WARRANTS
FROM: EDWIN M. FRY, JR., FINANCE DIRECTOR
In compliance with Chapter 136.06, Florida Statutes, all warrants issued by the Board of
County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached list of warrants, issued by the Clerk to the Board, for
the time period of March 26 to March 31, 1999.
Attachment:
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously approved the list
of warrants issued by the Clerk to the Board for the period
March 26-31, 1999, as requested.
APRIL 13, 1999
3
•
BOOK 103 fAGc 93
r
.7
500K in F"AA36
CHECK NAME CHECK CHECK
NUMBER DATE AMOUNT
0019902
SHELDON, JAMES
1993-03-26
0019903
SHELDON, JAMES
1999-03-26
0019904
AETNA LIFE INSURANCE AND
1999-03-30
0019905
FLORIDA RETIREMENT SYSTEM
1999-03-30
0019906
KRUCZKIEWICZ, LORIANE
1999-03-30
0019907
BREVARD COUNTY CLERK OF THE
1999-03-30
0019908
ORANGE COUNTY CLERK OF THE
1999-03-30
0019909
ST LUCIE COUNTY CLERK OF THE
1999-03-30
0019910
VELASQUEZ, MERIDA
1999-03-30
0019911
INDIAN RIVER COUNTY CLERK OF
1999-03-30
0019912
INTERNAL REVENUE SERVICE
1999-03-30
0019913
VERO BEACH FIREFIGHTERS ASSOC.
1999-03-30
0019914
INDIAN RIVER FEDERAL CREDIT
1999-03-30
0019915
COLONIAL LIFE & ACCIDENT
1999-03-30
0019916
AMERICAN FAMILY LIFE ASSURANCE
1999-03-30
0019917
TEAMSTERS LOCAL UNION NO 769
1999-03-30
0019918
NACO/SOUTHEAST
1999-03-30
0019919
SALEM TRUST COMPANY
1999-03-30
0019920
OKEECHOBEE CO., PMTS DOMES REL
1999-03-30
,Q.0.1M21
-XISCONS.IX SSUPPORT COLLECTIM
19.92-03,-3Q
0259805
ANDERSON, FRED
1999-03-26
0259806
ATKINSON, RICHARD F
1999-03-26
0259807
BECHT, TONYA AND CITY OF VERO
1999-03-26
0259808
BROXTON, LYDIA
1999-03-26
0259809
BREVCO PROPERTIES, INC
1999-03-26
0259810
BEUTTELL, PETER M
1999-03-26
0259811
BILKEN GROUP
1999-03-26
0259812
BEANS, ROBERT
1999-03-26
0259813
BROOKS, DONNA AND CITY OF VERO
1999-03-26
0259814
BELL PROPERTY MANAGEMENT
1999-03-26
0259815
BOUYSSOU, STEPHANE H
1999-03-26
0259816
BLAHNIK, CHRIS OR MILDRED
1999-03-26
0259817
BUCKNER, SHEILA & CITY OF VERO
1999-03-26
0259818
BISHOP, SUSAN D
1999-03-26
0259819
BROOKHAVEN, TOWN OF
1999-03-26
0259820
BREVARD COUNTY HOUSING AUTHRTY
1999-03-26
0259821
BLUE, YOLANDA
1999-03-26
0259822
BACON, CHARISMA AND CITY OF
1999-03-26
0259823
CARTWRIGHT, WILLIAM AND/
1999-03-26
0259824
CORR, RHODA L
1999-03-26
0259825
COLLINS, THOMAS H
1999-03-26
0259826
COSCO, KEN
1999-03-26
0259827
CENTURY 21 SEATREK REALTY, INC
1999-03-26
0259828
CARLTON, ALLAN R
1999-03-26
0259829
C P E ASSOCIATES
1999-03-26
0259830
-CAPAK, GERALD T
1999-03-26
0259831
CUMMINGS, JERRY
1999-03-26
0259832
COLDWELL BANKER
1999-03-26
0259833
CLUNK, JEFFREY
1999-03-26
0259834
CARONE, PAUL
1999-03-26
0259835
CHAMBLISS, CHIQUITA AND CITY
1999-03-26
0259836
CARLUCCI, LEONARD A
1999-03-26
0259837
DAN PREUSS REALTY, INC
1999-03-26
0259838
DOOLITTLE JAMES A & ASSOCIATES
1999-03-26
0259839
DENNISON, WANDA
1999-03-26
0259840
DOVE, E WILSON
1999-03-26
0259841
DOYLE, CHERYL
1999-03-26
0259842
DIXON, LATONIA AND CITY Or
1999-03-26
0259843
EDGEWOOD PLACE (305-113)
1999-03-26
0259844
EDWARD, FRANKLIN
1999-03-26
0259845
FOGERTY, GEORGE A
1999-03-26
APRIL 13, 1999
4
40,000.00
679.96
944.26
330,732.02
138.50
694.79
135.20
724.98
200.00
3,320.73
650.00
1,992.00
84,080.66
257.69
189.52
4,077.09
5,836.65
596.21
167.25
-23.08-
148.00
238.00
92.00
219.00
471.00
270.00
1,694.00
226.00
59.00
1,283.00
397.00
364.00
84.00
256.00
556.97
483.97
248.00
26.00
197.00
299.00
588.00
478.00
245.00
306.00
653.00
350.00
438.00
426.00
314.00
230.00
18.00
404.00
274.00
3,163.00
911.00
267.00
305.00
8.00
187.00
328.00
315.00
0
•
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0259846
FRESH, DANIEL J
1999-03-26
228.00
0259847
FT PIERCE, CITY OF
1999-03-26
1,543.91
0259848
FOGARTY ENTERPRISES, INC
1999-03-26
45.00
0259849
GASKILL, ROBERT
1999-03-26
251.00
0259850
GRIMM, FLOYD OR HELEN
1999-03-26
149.00
0259851
GIFFORD GROVES, LTD
1999-03-26
11,266.00
0259852
GEORGE, MARY KIM
1999-03-26
579.00
0259853
GRACE'S LANDING LTD
1999-03-26
2,939.00
0259854
GLOVERSVILLE HOUSING AUTHORITY
1999-03-26
270.97
0259855
HAWKINS, WANDA
1999-03-26
220.00
0259856
HOLM, LEO
1999-03-26
445.00
0259857
INDIAN RIVER INVESTMENT
1999-03-26
270.00
0259858
IMBRIANI, VINCENT
1999-03-26
451.00
0259859
JAMES A DOOLITTLE & ASSOCIATES
19.99-03-26
6,433.00
0259860
JENSEN, PETER C
-1999-03-26
526.00
0259861
JAHOLKOWSKI, PAUL
1999-03-26
278.00
0259862
JENNINGS, LESSIE
1999-03-26
261.00
0259863
JAHOLKOWSKI, MIKE
1999-03-26
210.00
0259864
JULIN, PAUL
1999-03-26
210.00
0259865
JONES, CECILIA AND CITY OF
1999-03-26
40.00
0259866
JONES, WILLIAM C
1999-03-26
335.00
0259867
JACOBS, CARRIE AND FLORIDA
1999-03-26
85.00
0259868
JONES, ALPHONSO
1999-03-26
258.00
0259869
KOLB, GREGORY L
1999-03-26
443.00
0259870
KUBILUS, DEBRA AND CITY OF
1999-03-26
75.00
0259871
LAWRENCE, TERRY A
1999-03-26
191.00
0259872
LLERENA, E D
1999-03-26
472.00
0259873
LANGLEY, PHILIP G
1999-03-26
230.00
0259874
LAWRENCE, CHARLENE FRANCES
1999-03-26
455.00
0259875
LINDSEY GARDEN'S APARTMENTS
1999-03-26
6,966.00
0259876
MIXELL, LLONALD AND/OR
1999-03-26
709.00
0259877
M 0 D INVESTMENTS
1999-03-26
828.00
0259878
MONTGOMERY, WILLIAM
1999-03-26
201.00
0259879
MANN, ROBERT OR WANDA ARMA
1999-03-26
217.00
0259880
MORRILL, TINA AND CITY OF
1999-03-26
31.00
0259881
MCINTOSH, SYLVESTER B JR
1999-03-26
426.00
0259882
MULLINS, B FRANK
1999-03-26
501.00
0259883
MC CLAY, ROBIN
1999-03-26
312.00
0259884
MCGRIFF, SHARON AND CITY OF
1999-03-26
28.00
0259885
NELSON, DONALD J & VALENTINE R
1999-03-26
500.00
0259886
NEUHAUSER, ERNEST
1999-03-26
272.00
0259887
NIRMIKA LIVING STONES, INC
1999-03-26
337.00
0259888
OLIVER, DOROTHY
1999-03-26
400.00
0259889
PARKER, RALPH & CITY OF VERO
1999-03-26
91.00
0259890
PALMER TRAILER PARK
1999-03-26
449.00
0259891
PITTMAN, CATHERINE & CITY OF
1999-03-26
96.00
0259892
POLLY, EMMA
1999-03-26
870.00
0259893
PIERSON, JOHN H DBA
1999-03-26
324.00
0259894
POSADO, LORI
1999-03-26
375.00
0259895
PINKNEY, RACHEL J
1999-03-26
144.00
0259896
PALUMBO, LOUIS
1999-03-26
294.00
0259897
REAGAN, WILLIE C
1999-03-26
722.00
0259898
RENNICK, RONALD
1999-03-26
313.00
0259899
RAUDENBUSH, ERNEST
1999-03-26
155.00
0259900
REALTY CONNECTIONS OF VERO,INC
1999-03-26
690.00
0259901
REARDANZ, MARVIN
1999-03-26
408.00
0259902
RICHARDS, WILLIAM A
1999-03-26
470.00
0259903
RODRIGUEZ, BLANCA
1999-03-26
400.00
0259904
RICOTTI, RICARDO
1999-03-26
161.00
0259905
RIVER PARK PLACE
1999-03-26
1,642.00
0259906
SCHORNER, JAMES A
1999-03-26
180.00
0259907
ST FRANCIS MANOR
1999-03-26
2,266.00
APRIL 139 1999
S
BOOK P�.�t
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F_ 'I
BOOK lu a mit 3
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0259908
SCROGGS, BETTY DAVIS
1999-03-26
324.00
0259909
SACCO, JACQUELINE AND/OR
1999-03-26
490.00
0259910
SABONJOHN, FLORENCE
1999-03-26
268.00
0259911
SANFORD HOUSING AUTHORITY
1999-03-26
521.97
0259912
SMOAK, JEANETTE AND CITY
1999-03-26
34.00
0259913
SANDY PINES
1999-03-26
4,076.00
0259914
SHELTON, ROBERT L
1999-03-26
424.00
0259915
STARCK, MICHAEL R
1999-03-26
382.00
0259916
STRIBLING, WILLIAM JR
1999-03-26
212.00
0259917
SUNDMAN, IVAN
1999-03-26
187.00
0259918
SPARKS, DAVID
1999-03-26
113.00
0259919
SARTAIN, CHARLES S & TELECIA
1999-03-26
65.00
0259920
TROPICAL SHORELAND, INC OR
1999-03-26
245.00
0259921
TOWN & COUNTRY LEASING
1999-03-26
347.00
0259922
TOLBERT, JEANETTE AND CITY OF
1999-03-26
34.00
0259923
VERO MOBILE HOME PARK
1999-03-26
490.00
0259924
VERO FIRST CORPORATION
1999-03-26
2,178.00
0259925
VARJABEDIAN, SUMPAD
1999-03-26
527.00
0259926
BLAKE, SALLIE (WYNN)
1999-03-26
284.00
0259927
WILLIAMS, TOBIAS M
1999-03-26
439.00
0259928
WILLIAMS, DEBRA WASHINGTON
1999-03-26
121.00
0259929
YORK, LILLY B
1999-03-26
194.00
0259930
YORK, DAVID
1999-03-26
467.00
0259931
ZANCA, LEONARD
1999-03-26
1,129.00
0259932
A A FIRE EQUIPMENT, INC
1999-03-31
269.10
0259933
ADRON FENCE COMPANY
1999-03-31
1,942.10
0259934
AERO PRODUCTS CORPORATION
1999-03-31
550.00
0259935
ATCO TOOL SUPPLY
1999-03-31
110.51
0259936
AUTO SUPPLY CO OF VERO BEACH,
1999-03-31
508.80
0259937
AT EASE ARMY NAVY
1999-03-31
392.00
0259938
ABS PUMPS, INC
1999-03-31
1,913.58
0259939
ALPHA HEALTH SERVICE, INC
1999-03-31
2,059.23
0259940
A T & T
1999-03-31
17.85
0259941
AMERICAN AIR FILTER
1999-03-31
297.96
0259942
AMERICAN LIBRARY ASSOC
1999-03-31
69.30
0259943
AUTO PARTS OF VERO, INC
1999-03-31
452.09
0259944
ABCO GARAGE DOOR CO
1999-03-31
1,820.00
0259945
AMERITREND HOMES
1999-03-31
500.00
0259946
B & B INDUSTRIAL SUPPLY
1999-03-31
97.44
0259947
BAKER DISTRIBUTING CO
1999-03-31
136.66
0259948
BAY STREET PHARMACY
1999-03-31
69.50
0259949
BOARD OF COUNTY COMMISSIONERS
1999-03-31
4,736.35
0259950
BENSONS LOCK SERVICE
1999-03-31
20.00
0259951
BETTER BUSINESS FORMS, INC
1999-03-31
3,572.46
0259952
BARTON, JEFFREY K- CLERK
1999-03-31
193,590.33
0259953
BARTON, JEFFREY K -CLERK
1999-03-31
5,227.25
0259954
BERGGREN EQUIPMENT CO, INC
1999-03-31
29.21
0259955
BARTON, JEFFREY K
1999-03-31
1,380.20
0259956
BUILDING OFFICIALS ASSOCIATION
1999-03-31
70.00
0259957
BOYNTON PUMP & IRRIGATION
1999-03-31
381.99
0259958
BEVERAGE STOP, THE
1999-03-31
71.92
0259959
BETROCK INFORMATION SYSTEMS,
1999-03-31
83.45
0259960
BARTON, JEFFREY K
1999-03-31
5,476.40
0259961
BMG
1999-03-31
13.91
0259962
BEAM, BETTY
1999-03-31
30.90
0259963
BLACKBURN, COLE
1999-03-31
43.77
0259964
BOYES & FARINA P A
1999-03-31
526.50
0259965
BELLSOUTH =
1999-03-31
119.72
0259966
CAMERON & BARKLEY COMPANY
1999-03-31
369.60
0259967
CAMP, DRESSER & MCKEE, INC
1999-03-31
21,796.50
APRIL 13, 1999
A
•
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0259968
COASTLINE EQUIPMENT CO., INC
1999-03-31
505.81
0259969
CITRUS MOTEL
1999-03-31
94.00
0259970
CLASSIC AWARDS
1999-03-31
4.30
0259971
COMMUNICATIONS INT'L INC
1999-03-31
542.09
0259972
COASTAL REFINING & MARKETING
1999-03-31
6,680.51
0259973
COPELAND, LINDA
1999-03-31
63.00
0259974
COOGAN, MAUREEN
1999-03-31
387.28
0259975
CINDY'S PET CENTER, INC
1999-03-31
30.97
0259976
CUSTOM PUBLISHING SERVICES INC
1999-03-31
58.00
0259977
CAMPBELL, STEPHANIE
1999-03-31
92.70
0259978
CRAWFORD, SANDY
1999-03-31
9.00
0259979
CENTER FOR EMOTIONAL AND
1999-03-31
182.00
0259980
CARTER, KELLY
°1999-03-31
118.45
0259981
COMMERCIAL EQUIPMENT LEASING
1999-03-31
672.00
0259982
CONRADO, STEFANIE
1999-03-31
72.10
0259983
CARQUEST AUTO PARTS
1999-03-31
259.42
0259984
CRANMER, LOUIS
1999-03-31
30.00
0259985
CIBA SPECIALTY CHEMICALS
1999-03-31
7,779.24
0259986
CENTRAL AIR CONDITIONING &
1999-03-31
24.53
0259987
DAVES SPORTING GOODS
1999-03-31
532.21
0259988
DELTA SUPPLY CO
1999-03-31
544.63
0259989
DEMCO INC
1999-03-31
3,303.48
0259990
DEPENDABLE DODGE, INC
1999-03-31
37.62
0259991
DICKERSON-FLORIDA, INC
1999-03-31
389,794.29
0259992
DOBY - SEACOAST SUPPLY
1999-03-31
28.00
0259993
DOCTOR'S CLINIC
1999-03-31
171.00
0259994
DON SMITH'S PAINT STORE, INC
1999-03-31
226.75
0259995
DRIVEWAYS INC
1999-03-31
23,128.04
0259996
DEMCO MEDIA
1999-03-31
278.02
0259997
DADE PAPER COMPANY
1999-03-31
383.31
0259998
DOWNTOWN PRODUCE INC
1999-03-31
213.33
0259999
DOUBLE TREE HOTEL
1999-03-31
495.00
0260000
E -Z BREW COFFEE SERVICE, INC
1999-03-31
12.25
0260001
EMERGENCY MEDICINE ASSOCIATES
1999-03-31
49.00
0260002
ELPEB, INC
1999-03-31
3,977.76
0260003
EMBASSY SUITES HOTEL
1999-03-31
820.00
0260004
EDLUND & DRITENBAS
1999-03-31
7,464.00
0260005
ECOTECH CONSULTANTS, INC
1999-03-31
9,963.22
0260006
ENCORE BROADCAST EQUIPMENT
1999-03-31
9,695.00
0260007
FLORIDA EAST COAST RAILWAY CO
1999-03-31
150.00
0260008
FLORIDA LIBRARY ASSOCIATION
1999-03-31
240.00
0260009
FLORIDA POWER & LIGHT COMPANY
1999-03-31
10,720.38
0260010
FUCCI, JOHN P
1999-03-31
86.00
0260011
FLOWERS BAKING COMPANY OF
1999-03-31
106.06
0260012
FLORIDA DEPT OF TRANSPORTATION
1999-03-31
85,000.00
0260013
FLORIDAFFINITY, INC
1999-03-31
6,069.00
0260014
FLORIDA FIRE INSPECTORS ASSOC
1999-03-31
300.00
0260015
FELLSMERE POLICE DEPARTMENT
1999-03-31
25.00
0260016
FLORIDA LEAGUE OF CITIES, INC
1999-03-31
625.00
0260017
FANNIN, JUSTIN
1999-03-31
28.32
0260018
FLORIDA WOOD COUNCIL
1999-03-31
25.00
0260019
FLORIDA HIGHWAY PATROL
1999-03-31
25.00
0260020
GENE'S AUTO GLASS
1999-03-31
250.00
0260021
GLIDDEN COMPANY, THE
1999-03-31
178.66
0260022
GOODKNIGHT LAWN EQUIPMENT, INC
1999-03-31
33.00
0260023
GRAYBAR ELECTRIC CO INC
1999-03-31
1,977.32
0260024
GRAYBAR ELECTRIC CO, INC
1999-03-31
220.00
0260025
GALL'S INC
1999-03-31
125.97
0260026
GOODYEAR AUTO SERVICE CENTER
1999-03-31
39.00
0260027
GREENE, ROBERT E
1999-03-31
1,856.77
APRIL 139 1999
7
•
Fr. iC �.r?s
BOOK i0a FAGE J� 1
CHECK
NAME
NUMBER
CHECK
CHECK
DATE
AMOUNT
0260028
GIFFORD YOUTH ACTIVITIES CENTE
1999-03-31
14,618.64
0260029
GOLLNICK, PEGGY
1999-03-31
224.00
0260030
HARRISON UNIFORMS
1999-03-31
57.67
0260031
HUNTER AUTO SUPPLIES
1999-03-31
539.35
0260032
HELD, PATRICIA BARGO
1999-03-31
367.50
0260033
HACH COMPANY
1999-03-31
1,562.75
0260034
HOLIDAY INN WEST
1999-03-31
295.00
0260035
HORIZON NURSERY
1999-03-31
195.75
0260036
HUSSAMY, OMAR MD
1999-03-31
750.00
0260037
HOLIDAY INN SUNSPREE RESORT
1999-03-31
81.00
0260038
HOLSHOUSER, MICHAEL
1999-03-31
111.00
0260039
HANSEN, SUSAN
1999-03-31
150.80
0260040
HOLLAND, BOBBY
1999-03-31
2.00
0260041
HYDROCARBON MONITORING AND
1999-03-31
650.00
0260042
INDIAN RIVER COUNTY
1999-03-31
57,370.83
0260043
INDIAN RIVER BATTERY, INC
1999-03-31
338.30
0260044
INDIAN RIVER COUNTY
1999-03-31
600.00
0260045
INDIAN RIVER COUNTY UTILITY
1999-03-31
1,913.25
0260046
INDIAN RIVER MULCH
1999-03-31
2,400.00
0260047
INDUSTRIAL REFUSE SALES
1999-03-31
12,375.00
0260048
INDIAN RIVER COUNTY BOARD OF
1999-03-31
40.00
0260049
INDIAN RIVER ALL -FAB, INC
1999-03-31
38.29
0260050
INDIAN RIVER COUNTY SHERIFF'S
1999-03-31
285.00
0260051
INDIAN RIVER COUNTY PLANNING
1999-03-31
40.00
0260052
IRRIGATION CONSULTANTS UNLIMIT
1999-03-31
340.90
0260053
JANIE DEAN CHEVROLET, INC
1999-03-31
729.94
0260054
JIM WRIGHT CONSTRUCTION
1999-03-31
2,780.00
0260055
JONES CHEMICALS, INC
1999-03-31
3,133.00
0260056
RURTZ ERIC C
� HID
1999-03-31
1,200.00
0260057
KEY, PATRICIA W
1999-03-31
80.50
0260058
K S M ENGINEERING & TESTING
1999-03-31
100.00
0260059
KEEP INDIAN RIVER BEAUTIFUL
1999-03-31
2,694.92
0260060
K & M ELECTRIC SUPPLY INC
1999-03-31
39.48
0260061
KIPP, BILLY C
1999-03-31
108.15
0260062
LUCAS WATERPROOFING CO, INC
1999-03-31
174.00
0260063
LOWE'S HOME CENTERS, INC
1999-03-31
649.95
0260064
LIGHT SOURCE BUSINESS SYSTEMS
1999-03-31
631.00
0260065
LOPRESTI, ETTA
1999-03-31
69.00
0260066
LLOYD, JOHN RALPH
1999-03-31
26.00
0260067
LOWE'S HOME CENTERS, INC
1999-03-31
62.52
0260068
LUNA, JORGE
1999-03-31
42.48
0260069
MACMILLAN OIL COMPANY
1999-03-31
342.25
0260070
MAXWELL, PLUMBING, INC
1999-03-31
57.60
0260071
INDIAN RIVER COMMUNITY COLLEGE
1999-03-31
14,505.91
0260072
MEDICAL RECORD SERVICES, INC
1999-03-31
22.01
0260073
MCDADE WATERWORKS, INC
1999-03-31
53 264.98
0260074
MORELLO, K A
1999-03-31
500.00
0260075
MARTIN COUNTY PETROLEUM
1999-03-31
1,403.92
0260076
MR BOB PORTABLE TOILET
1999-03-31
903.80
0260077
MTW ROOFING CO
1999-03-31
5,033.00
0260078
M W I CORPORATION
1999-03-31
824.00
0260079
MOSS, ROGER
1999-03-31
87.55
0260080
MCKESSON GENERAL MEDICAL CORP
1999-03-31
447.60
0260081
MEDIFEST REGISTRATION
1999-03-31
99.00
0260082
NOLTE, DAVID C
1999-03-31
181,074.74
0260083
NORTH SOUTH SUPPLY INC
1999-03-31
143.28
0260084
NICOSIA, ROGER J DO
1999-03-31
1,500.00
0260085
NATIONAL AMBULANCE BUILDERS,
1999-03-31
97.12
0260086
NAN MCKAY & ASSOCIATES, INC--
1999-03-31
680.00
0260087
NEW HORIZONS OF THE TREASURE
1999-03-31
32,397.33
0260088
NATIONAL FIRE PROTECTION
1999-03-31
405.95
APRIL 13, 1999
8
•
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0260089
OFFICE PRODUCTS & SERVICE
1999-03-31
94.40
0260090
ORANGE COUNTY HOUSING AND
1999-03-31
595.64
0260091
ORLANDO, KAREN M
1999-03-31
161.00
0260092
PHILLIPS, LINDA R
1999-03-31
66.50
0260093
PRECISIONS SMALL ENGINE
1999-03-31
3,899.55
0260094
PROCTOR CONSTRUCTION
1999-03-31
2,000.00
0260095
PETTY CASH
1999-03-31
41.83
0260096
PORT PETROLEUM, INC
1999-03-31
344.57
0260097
PERCONTI DATA SYSTEMS, INC
1999-03-31
5.00
0260098
PRESS JOURNAL
1999-03-31
202.50
0260099
PARRISH, JAMES L PE
1999-03-31
4,766.75
0260100
PRECISION CONTRACTING
1999-03-31
4,521.54
0260101
PANGBURN, TERRI
1999-03-31
24.00
0260102
POWERLINE CHEMICAL & JANITOR
1999-03-31
116.58
0260103
PARKER, DEBBIE
1999-03-31
46.35
0260104
RELIABLE SEPTIC AND SERVICES
1999-03-31
100.00
0260105
R R BOWKER
1999-03-31
144.45
0260106
ROBERTS & REYNOLDS PA
1999-03-31
1,902.39
0260107
RELIANCE PETROLEUM CO, INC
1999-03-31
210.68
0260108
ROYAL CUP COFFEE
1999-03-31
117.45
0260109
RAPP, PAMELA
1999-03-31
12.00
0260110
SCHOPP, BARBARA G
1999-03-31
42.00
0260111
SCOTT'S SPORTING GOODS
1999-03-31
150.00
0260112
SEBASTIAN, CITY OF
1999-03-31
150.00
0260113
SEXUAL ASSAULT ASSISTANCE
1999-03-31
4,459.33
0260114
SOUTHERN EAGLE DISTRIBUTING,
1999-03-31
279.10
0260115
ST JOHN'S RIVER WATER MGMT
1999-03-31
100.00
0260116
SEXTON, HILDY
1999-03-31
80.00
0260117
SUN BELT MEDICAL SUPPLY, INC
1999-03-31
476.70
0260118
SUPERIOR PRINTING
1999-03-31
304.55
0260119
SAFECO, INC
1999-03-31
27.90
0260120
SYSCO FOOD SERVICES OF
1999-03-31
346.61
0260121
STEWART MINING INDUSTRIES INC
1999-03-31
98.40
0260122
SNOBERGER, RUTH ANN
1999-03-31
188.19
0260123
SOUTHERN LOCK AND SUPPLY CO
1999-03-31
128.70
0260124
SUNSHINE CHAPTER
1999-03-31
340.00
0260125
ST JOHNS RIVER WATER MGMT DIST
1999-03-31
100.00
0260126
SOUTHERN SECURITY SYSTEMS OF
1999-03-31
3,780.00
0260127
SMYTH SYSTEMS INC
1999-03-31
56.98
0260128
SCHWEY, PAUL MATTHEW
1999-03-31
32.00
0260129
SECURITYLINK FROM AMERITECH
1999-03-31
86.46
0260130
SHELL FLEET CARD
1999-03-31
23.70
0260131
SOUTHWESTERN SUPPLIERS INC
1999-03-31
34,509.76
0260132
SOUTHERN PETROLEUM SYSTEMS INC
1999-03-31
12,396.25
0260133
TEN -8 FIRE EQUIPMENT, INC
1999-03-31
796.50
0260134
TREASURE COAST CONTRACTING,INC
1999-03-31
91934.50
0260135
TLG
1999-03-31
2,375.00
0260136
TRUGREEN CHEMLAWN
1999-03-31
35.00
0260137
TED ANDERSEN MASONRY
1999-03-31
890.00
0260138
ULVERSCROFT LARGE PRINT
1999-03-31
719.60
0260139
US FILTER DISTRIBUTION GROUP
1999-03-31
24,860.96
0260140
VERO BEACH, CITY OF
1999-03-31
9,175.00
0260141
VERO CHEMICAL DISTRIBUTORS,INC
1999-03-31
376.86
0260142
VIRGIL'S RADIATOR WORKS
1999-03-31
60.00
0260143
VERO BEACH, CITY OF
1999-03-31
25.88
0260144
VERO BEACH, CITY OF
1999-03-31
1,649.11
0260145
VERO BEACH POLICE DEPARTMENT
1999-03-31
275.00
0260146
VERO BEARING & BOLT
1999-03-31
49.98
0260147
VOLUNTEER ACTION CENTER
1999-03-31
25.00
0260148
VERO COLLISION CENTER
1999-03-31
895.00
0260149
WAL-MART STORES, INC
1999-03-31
252.87
APRIL 139 1999
4
•
BOOK i
BOOK
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0260150
WESTSIDE ANIMAL HOSPITAL
1999-03-31
15.00
0260151
W W GRAINGER, INC
1999-03-31
431.44
0260152
WILLHOFF, PATSY
1999-03-31
260.00
0260153
WHARTON-SMITH, INC
1999-03-31
135,491.76
0260154
WILSON, SUSAN BARNES
1999-03-31
115.87
0260155
WOLF ROOFING & SIDING
1999-03-31
6,950.00
0260156
WORLD GOLF VILLAGE RESORT
1999-03-31
250.00
0260157
YAVORSKY'S TRUCK SERVICE,INC
1999-03-31
676.51
0260158
YOUTH VOLUNTEER CORPS
1999-03-31
780.06
0260159
PROCTOR CONSTRUCTION COMPANY
1999-03-31
101.58
0260160
BOND, MARION
1999-03-31
1,250.00
0260161
GEMAIRE DISTRIBUTORS INC
1999-03-31
44.36
0260162
BERLINGIERI, MERCEDES
1999-03-31
47.68
0260163
CUNNINGHAM, JOSEPH T
1999-03-31
3.95
0260164
BROWN, SADIE & SAMUEL
1999-03-31
39.44
0260165
O REILLY, MARY ALICE
1999-03-31
54.78
0260166
BURGOON BERGER CONSTRUCTION CO
1999-03-31
50.42
0260167
CROOM CONSTRUCTION COMPANY
1999-03-31
48.63
0260168
R ZORC & SONS BUILDERS INC
1999-03-31
37.69
0260169
WEISS, DORIS & GUNTHER
1999-03-31
29.38
0260170
VON STEIN, CHARLES H
1999-03-31
493.21
0260171
PROCTOR CONSTRUCTION CO, INC
1999-03-31
69.25
0260172
PRYOR, JACK
1999-03-31
24.80
0260173
BISHOP, JANET
1999-03-31
43.73
0260174
LEJSNER, MICHAEL A
1999-03-31
16.50
0260175
AAC BUILDERS INC
1999-03-31
53.97
0260176
NICHOLSON, SHARON
1999-03-31
74.57
0260177
MGB CONSTRUCTION INC
1999-03-31
36.70
0260178
MGB CONSTRUCTION INC
1999-03-31
62.81
0260179
LEONE, DAMIANO
1999-03-31
26.96
0260180
HUFFSTEAD, PATRICIA D
1999-03-31
81.32
0260181
BEAZER HOMES FLORIDA INC
1999-03-31
16.85
0260182
KRYGERIS, EDWARD J
1999-03-31
129.45
0260183
ROSS, REBECCA
1999-03-31
23.66
0260184
SUTTON, MANDY
1999-03-31
7.99
0260185
CHERRY, THELMA J
1999-03-31
25.63
0260186
ROBINSON, SARAH
1999-03-31
41.96
0260187
VERO CLUB PARTNERS LTD
1999-03-31
345.00
0260188
AMERITREND HOMES
1999-03-31
114.61
0260189
JOSLOW, JEFFREY
1999-03-31
12.86
0260190
DENHARDT, WILLIAM P
1999-03-31
69.99
0260191
ORCHID ISLAND PROPERTIES, INC
1999-03-31
54.19
0260192
SAMMONS, DAVID & NINA
1999-03-31
41.74
0260193
DELAPAZ, MARIA GUZMAN
1999-03-31
15.74
0260194
HUNTSBERRY, KIMBERLY D _
1999-03-31
78.50
0260195
PINKERTON & LAWS INC
1999-03-31
324.51
0260196
PELTIER, KRISTINE
1999-03-31
26.78
0260197
GATTI, MILDRED
1999-03-31
69.66
0260198
HARTLESS, GEORGE A
1999-03-31
50.41
0260199
NEIBUHR, MADELINE
1999-03-31
62.93
0260200
STEVENSON, DOROTHY C
1999-03-31
46.56
0260201
PARENTE, MILLIE M
1999-03-31
2.56
0260202
MC ELHANEY, JANICE D
1999-03-31
32.38
0260203
DI GIOVANNI, LEONARDO
1999-03-31
78.42
APRIL 13, 1999
10
2,064,218.58
• 0
7. C. Bid Award #9053 Re Roofing Douglas Community Center -
Atlantic RoorinZ Vero Beach
The Board reviewed a Memorandum of April 5, 1999:
DATE: April 5, 1999
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
Tom Frame, General Services Director ---i i i
FROM: Fran Boynton -Powell, Purchasing Manager
SUBJECT: Bid Award: IRC #9053 Re -Roofing Douglas Community Center
Building & Grounds
BACKGROUND INFORMATION
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
VENDOR
Cardinal Roofing
Port St Lucie, FL
Atlantic Roofing
Vero Beach, FL
Kuhnert Roofing
Vero Beach, FL
Lucas Waterproofing
Vero Beach, FL
The Roof Authority
Fort Pierce, FL
Total Roofing Systems
Port St Lucie, FL
TOTAL AMOUNT OF BID
SOURCE OF FUNDS
ESTIMATED BUDGET
RECOMMENDATION
March 31, 1999 at 2:00 P.M.
March 17, 19, & 24, 1999
Twenty one (21) Vendors
Six (6) Vendors
BID TOTAL
$5,209.00
$5,420.00
$6,670.00
$6,800.00
$6,911.00
$9,715.00
$5,209.00
Building Alterations
315-220-519-041.25
$10,000.00
Staff recommends that the bid be awarded to Cardinal Roofing & Siding of Florida, as the lowest most
responsive and responsible bidder, meeting specifications as set forth in the Invitation to Bid. (See Department
Memo.)
APRIL 13, 1999
11
°�
BOOK �'d PACE c -°l
BOOK 103 FAGS ` 4
Commissioner Adams requested the item be separated for discussion. She wanted the
bid awarded to the second lowest bidder, Atlantic Roofing, because it is a local company and
there is less than a 4% difference between the two lowest bids.
At the request of Chairman Macht, County Attorney Vitunac advised that our law
does not require us to take the low bidder, but if we do not, there has to be a statement made
as to the reason.
Commissioner Adams stated that they are a local bidder and are available to make
quicker calls.
In response to Commissioner Ginn, Administrator Chandler advised that Atlantic
Roofing is qualified to do the work.
MOTION WAS MADE by Commissioner Adams, SECONDED
BY Commissioner Stanbridge, to award Bid #9053 to Atlantic
Roofing of Vero Beach in the amount of $5,420.00 because they
are a local company.
General Services Director Tom Frame pointed out that local bids are always a
sensitive issue in local government. Although not yet totally familiar with the County's
policy, from his perspective recommendations are predicated on the lowest bid. If the
Commissioners wanted to award the bid to a local contractor, it would have to be a policy
decision.
Commissioner Ginn understood the County did not have a policy currently.
Chairman Macht cautioned that it was a very dangerous precedent with concerns of
reciprocity and retaliation. He recommended that if they were going to set a policy that the
percentage be pretty close.
Commissioner Adams recalled that the Board has done this infrequently in the past
when the bids were very close. She thought the County's requirements for local contractors
and the cost of doing business in the county was sufficiently high that sometimes their bids
have to be higher. She reiterated that in this case the difference was less than 4%. She
thought it was good business to do business with local contractors.
In response to Commissioner Ginn, County Attorney Vitunac counseled that the
ordinance says bids will be awarded to the low bidder. If the Board wanted to give
preference to local bidders, that ought to be_ quantified in the ordinance. In discussions with
APRIL 13, 1999
12
the Purchasing Department's manager, he was advised that the choice was whatever the
Board wanted to do, but in the future when they go out for similar bids, they would not
expect out -of -county companies to participate in our bidding process since they would know
it was stacked against them to a certain percent and it will invite retaliation from adjoining
communities. In the long run it leads to more expensive contracts for both communities.
Commissioner Adams thought that was an assumption which cannot be proved and
that has not been true in prior bid awards.
The Chairman CALLED THE QUESTION and the motion
carried 3-2 (Chairman Macht and Commissioner Ginn opposed).
(Bid #9053 awarded to Atlantic Roofing in the amount of
$5,420.)
ZA Sebastian City Council Appointees to Various County Boards
and Committees
The Board reviewed the following listed appointments which had been received from
the City of Sebastian by fax transmission on March 25, 1999:
AFFORDABLE HOUSING ADVISORY COMMITTEE
Tracy Hass & George Bonacci reappointed
COUNCIL OF PUBLIC OFFICIALS
Joe Barczyk appointed; Martha Wininger appointed alternate
ECONOMIC DEVELOPMENT COUNCIL
Ben Bishop appointed; Ed Majcher appointed alternate
EMERGENCY SERVICES DISTRICT ADVISORY COMMITTEE
Martha Wminger reappointed; Ed Majcher appointed alternate
LAND ACQUISITION ADVISORY COMMITTEE
Chuck Neuberger appointed; Martha Wininger appointed alternate
INDIAN RIVER COUNTY RECREATION
Nancy Diamond appointed; Ed Majcher appointed alternate
METROPOLITAN PLANNING ORGANIZATION (MPO)
Chuck Neuberger reappointed; Martha Wininger appointed alternate
APRIL 13, 1999
13
BOOK 103 PAGE'
BOOK J03 PAGE
TOURIST DEVELOPMENT COUNCIL
Ben Bishop appointed; Ed Majcher appointed alternate
TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS (Regional
Chuck Neuberg appointed; Joe Barczyk appointed alternate
TREASURE COAST REGIONAL PLANNING COUNCIL (Regional
Joe Barczyk appointed; Martha Wininger appointed alternate
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously accepted the
submitted appointments from the City of Sebastian to various
County boards and committees.
7.E. Representative of Indian River Shores on Council ofd
Officials - Robert G. Bowman to Replace William McNamee
The Board reviewed a Letter dated March 26, 1999:
MAYOR:
BARBARA J. FOLMENUCKENNA
VICE MAYOR:
DONALD MLIRRAY
COUNCIL
ROBERT G. BOWMAN
P438M J LESHE
CHARLES C. WURMSTEDT
TOWN MANAGER:
VIRCa" L GRBEAT
Board of County Commissioners
1840 25* Street
Vero Beach, FL 32960
Dear Sir/Madam:
TOWN OF INDIAN RIVER SHORES
6001 NORTH A -1-A, INDIAN RIVER SHORES. FLORIDA 32963
(561) 231-1771 FAX (561) 231-4348
March 26, 1999
Coiv 5�!F,vT
Please be advised that Councilman Robert G. Bowman is our County Committee
Representative serving on the Council of Public Officials. Mr. Bowman replaces Mr.
Wm. McNamee, our former representative, on the Council.
If any additional information is required, please let me know.
VLG/br
APRIL 13, 1999
14
Sincerely,
Virginia L. Gilbert
Town Manager
0 0
•
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously accepted the
appointment of Robert G. Bowman as the representative from
the Town of Indian River Shores to the Council of Public
Officials Committee.
7.F. Payments to Vendors of Court Related Costs
The Board reviewed a Memorandum of April 1, 1999:
TO: Board of County Commissioners
FROM: Terrence P. O'Brien, Assistant County Attorney�A
DATE: April 1, 1999
SUBJECT: Payments to Vendors of Court Related Costs
The Office of the County Attorney has processed and approved payment to the following vendors
for the week of March29, 1999. Listed below are the vendors names and the amount of each
court related costs.
Linda Copeland
Transcription
63.00
Peggy Gollnick
Transcription
35.00
Peggy Gollnick
Transcription
189.00
Patricia B. Held
Transcription
164.50
Sandy Crawford/Brevard Clerk
Record Research
9.00
Medical Record Services
Record Research
22.01
Patricia W. Key
Transcription
35.00
Patricia W. Key
Transcription
45.50
Patricia B. Held
Transcription
91.00
Karen M. Orlando
Transcription
161.00
Barbara G. Schopp
Transcription
42.00
Linda R. Phillips
Transcription
66.50
Patricia B. Held
Transcription
49.00
Patricia B. Held
Transcription
63.00
Omar D. Hussamy, M.D.
Expert Witness - Case Preparation
750.00
John J. Williams, D.D.S.
Expert Witness - Trial
975.00
Treasure Coast Court Report
Transcription
275.00
Esquire Reporting, Inc.
Transcription
2,385.00
Barbara G. Schopp
Transcription
259.00
Federal Express
State Attorney Costs
14.00
Diane Matousek, Volusia Clerk
State Attorney Costs
20.00
Shirley E. Corbin
Transcription
28.00
Shirley E. Corbin
Transcription
52.50
Shirley E. Corbin
Transcription
24.50
Linda Copeland
Transcription
336.00
Peggy Gollnick
Transcription
203.00
Peggy Gollnick
Transcription
161.00
Peggy Gollnick
Transcription
241.50
Peggy Gollnick
Transcription
108.50
Russo Printing
State Attorney Costs
1.96
Floyd F. Evans
Public Defender Costs
12.50
Deaf Service Center of the
Court Interpreter
170.00
Treasure Coast
_
Tim Murphy
Witness Reimbursement
66.48
APRIL 13, 1999
15
g(JC1K FF413t
•
B 0 0 mu,E 91 8
Shirley E. Corbin Transcription 14.00
Shirley E. Corbin Transcription 63.00
Shirley E. Corbin Transcription 108.50
Shirley E. Corbin Transcription 28.00
Medical Record Services, Inc. State Attorney Costs 17.01
Total $7,349.96
cc: Judge Kanarek
NO ACTION REQUIRED OR TAKEN.
AWROVEb FOR 4-13- qg
B.C.0 TV � SENT AGENDA
COUNTY ATTORNEY
7. G. GHA Harbor. Ltd. - Planned Development (PD) Final Plat
Approval for North Harbor Vllage, Grand Harbor Plat 20
The Board reviewed a Memorandum of Apri17, 1999:
TO: James E. Chandler
County Administrator
DIVMION HEAD CONCURRENCE:
z �e', " � , P W,,Wvy
M.
Robert Keating, AICP /
Community Development D ector
.6
THROUGH: Stan Boling, AICP
Planning Director
FROM: John W. McCoy, AICP��
Senior Planner, Current Development
DATE: April 7, 1999
SUBJECT: GHA Harbor Ltd.'s Request for Planned Development (PD) Final Plat
Approval for North Harbor Village, Grand Harbor Plat 20
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of April 13, 1999.
DESCRIPTION AND CONDITIONS:
North Harbor Village, Grand Harbor Plat 20 is a replat of a portion of Harbor Village Phase I. The
parcel being replatted is a single 7.11 acre parcel located on the north end of the Harbor Village area.
The requested final plat will create 18 duplex lots and a multi -family tract out of the existing 7.11
acre parcel.
APRIL 139 1999
16
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On May 14, 1998, the Planning and Zoning Commission granted preliminary plat approval for
North Harbor Village, Grand Harbor Plat 20. All infrastructure improvements associated with the
requested final plat were completed in 1993 with the platting of Harbor Village Phase I. The
developer is now requesting final plat approval to replat a portion of Harbor Village Phase I, and has
submitted a final plat in conformance with the approved preliminary plat.
ANALYSIS:
All required improvements necessary to provide access and services to the lots have been
constructed, and a certificate of completion has been issued by the Public Works Department.
Required improvements necessary to service the individual lots are controlled via the overall Grand
Harbor PRD. With the exception of utilities, which will be dedicated to the public, all other required
improvements in the development will be -private.. Since the provisions of required internal
improvements for individual buildings will be controlled through the PD site plan process, and since
the required improvements necessary to provide service to North Harbor Village have been
constructed, the developer has satisfied all development requirements for final plat approval.
Staff recommends that the Board of County Commissioners grant final plat approval for North
Harbor Village, Grand Harbor Plat 20.
ATTACHMENTS:
1. Application
2. Location Map
3. Final Plat
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously granted final plat
approval for North Harbor Village, Grand Harbor Plat 20 as
requested by GHA Harbor, Ltd., as recommended in the
Memorandum.
7.H. Economic Development QBGApplication an"dministration
Services - Consultant Contract with Berryman and Heniger, Inc.
The Board reviewed a Memorandum of April 6, 1999:
TO: James E. Chandler
County Administrator
D ON HEAD CONCURRENCE:
(' '_0 L �". � 0/(, A � ��
Obert M. Keating, AICP
Community Development Jirector _
THROUGH: Sasan Rohani, AICP S
Chief, Long -Range Planning
APRIL 13, 1999
17
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BOOK - 103 F,�Gc 9'1.9
FROM: Peter J. Radke W___
Economic Development Planner
DATE: April 6, 1999
SUBJECT: APPROVAL OF
DEVELOPMENT
SERVICES
BOOK PAGE`` 510
CONSULTANT CONTRACT FOR ECONOMIC
CDBG APPLICATION AND ADMINISTRATION
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners at its regular meeting of April 13, 1999.
On January 19, 1999, the Board of County Commissioners, at an advertised public hearing,
authorized community development staff to apply for an Economic Development Community
Development Block Grant (CDBG) for development of an assisted living facility (ALF) by CRA
Carecenters, Inc.. The Board also authorized staff to initiate the process to select a consultant to
prepare the CDBG application and administer the grant, if awarded.
On March 16, 1999, the Board of County Commissioners approved the county's CDBG consultant
selection committee's consultant selection prioritization list and authorized staff to begin contract
negotiations with the number one ranked firm, Berryman and Heniger, Inc..
Since then, staff has successfully negotiated a contract for planning application and administration
services with the top-ranked firm, Berryman and Heniger, Inc.. The proposed contract is attached
to this staff report (Attachment 1). If the grant is awarded to the county, Berryman and Heniger, Inc.
will receive 7.5% of the grant funds for administration services. The grant application will be
prepared by Berryman and Heniger, Inc. at no charge to the county.
Staff recommends that the Board of County Commissioners:
approve the proposed contract between the Board of County Commissioners and Berryman
and Heniger, Inc. for the preparation of an Economic Development CDBG application and
administration of that grant if awarded; and
authorize the Board of County Commissioners' Chairman to execute the contract upon
approval.
1.) Proposed contract between the Indian River County Board of County Commissioners and
Berryman and Heniger, Inc. for the preparation an Economic Development Community
Development Block Grant application and administration of that grant, if awarded.
APRIL 13, 1999
18
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ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously approved the
proposed contract with Berryman and Heniger, Inc. for the
preparation of an Economic Development CDBG application
and administration of that grant if awarded and authorized the
Chairman to execute same, as recommended in the
Memorandum.
AGREEMENT IS ON FILE
IN TAE OFFICE OF THE CLERK TO TIE BOARD
U Frontage Road at North East Corner of Indian River Boulevard
and Royal Palm Boulevard- Final Payment and Release ofRetainage
- Ranger Construction Industries
The Board reviewed a Memorandum of April 6, 1999:
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
Terry B. Thompson, P.E.
Capital Projects Manage
_A4 k -
FROM: G. Sean McGuire, P.E. 4,,Z
Project Engineer
SUBJECT: Frontage Road, Final Payment
Project No. 8530C
DATE: April 6, 1999
Ranger Construction, Industries has requested and is entitled to
Final Payment and Release of Retainage on this contract. All work
has been satisfactorily completed. The Florida Department of
Transportation permit has been signed off, and all contractually
required close-out documents have been submitted.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Board authorize Final Payment and Release
of Retainage in the amount of $13,174.12.
Funding is from account #309-215-541-066.51.
ATTACHMENT
Application for Payment No. 4 -Final -
Final Payment Form
APRIL 139 1999
19
BOOK . U FAG
BOOK
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously authorized final
payment and release of retainage in the amount of $13,174.12
to Ranger Construction Industries, as recommended in the
Memorandum.
DOCUMENTS WII,L BE ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
WHIN EXECUTED AND RECEIVED
7.1 Floodblain Cut and Fill Balance Waiver - 236 Live Oak Drive
(Gerald Arsenault
The Board reviewed a Memorandum of March 31, 1999:
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
AND oe
Christopher J. Kafer, Jr., P.E.
County Engineer
FROM: David B. Cox, P.E., Civil EngineerA)Sc 4,, A-4,
SUBJECT: Request for Floodplain Cut and Fill Balance Waiver for Residence at 236 Live
Oak Drive, Tax Parcel I.D. No. 27-31-39-00000-1000-00006.0
REFERENCE: Project No. 99030135
CONSENT AGENDA
DATE: March 31, 1999
DESCRIPTION AND CONDITIONS
Gerald Arsenault, has submitted a building permit application for a single family residence on the
subject property, and has requested a waiver of the cut and fill balance requirement of Section
930.07(2)(d) of the Stormwater Management and Flood Protection Ordinance. The site is located
in special flood hazard area Zone AE with base flood elevation of 8.0 feet N.G.V.D. The ten year
flood elevation is 4.9 feet N.G.V.D. The proposed displacement of the floodplain below 4.9 feet for
which the waiver is requested is 901 cubic yards as indicated in the attached letter from the
applicant's engineer dated March 30, 1999.
ALTERNATIVES AND ANALYSIS
The project meets the cut and fill balance waiver criteria provided in Section 930.07(2)(d)1. of being
situated in an estuarine environment within the 100 year floodplain along 'the Indian River and in
APRIL 13,1999
20
•
stafrs opinion it appears that all other Stormwater Management and Flood Protection Ordinance
requirements can be met without adverse impact on other lands in the estuarine environment. The
applicant has not submitted an alternative grading plan that satisfied the cut and fill balance
requirement without needing the waiver. The applicant is requesting the waiver so he will not be
required to construct an on site retention area if the waiver is granted.
Alternative No. 1
Grant the cut and fill balance waiver based on the criteria of Section 930.07(2)(d)1.
Alternative No. 2
Deny the cut and fill waiver. Require an on site retention_ area be provided to compensate for the
proposed floodplain displacement.
RECOMMENDATIONS
Staff recommends approval of Alternative No. 1.
ATTACHMENTS
1. Letter from Staffan H. Lundberg, Architect AIA
2. Calculations for cut and fill from James W. Young, P.E. dated March 30, 1999.
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously granted the cut and
fill balance waiver based on criteria of Section 930.07(2)(d)1.
for the residence at 236 Live Oak Drive, as recommended in the
Memorandum.
7.K. Floodplain Cut and Fill Balance Waiver - Lot 3, Block 21. Vero
Lake Estates Unit 4 - Ameron Homes, Ina
The Board reviewed a Memorandum of April 5, 1999:
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
ce
AND
Christopher J. Kafer, Jr., P.E.
County Engineer
FROM: David B. Cox, P.E., Civil Engineer 4DL
APRIL 13, 1999
21
•
B00K PAGE ;
BOOK 103 PAGE
SUBJECT: Request for Floodplain Cut and Fill Balance Waiver for Lot 3, Block 21, Vero
Lake Estates, Unit 4 -
REFERENCE: Project No. 99030040
CONSENT AGENDA
DATE: April 5, 1999
DESCRIPTION AND CONDITIONS
Ameron Homes, Inc. has submitted a building permit application for a single family residence on the
subject property. The site is located in an AE special flood hazard zone, base flood elevation 22.7
ft. N.G.V.D. In the attached letter from the applicant's engineer dated March 31, 1999, a waiver of
the cut and fill requirements is requested. The lot area is 1.07 acres. The volume of the 100 year
floodplain displaced by the proposed grading plan is estimated to be 567 cubic yards.
ALTERNATIVES AND ANALYSIS
The waiver request has been reviewed by staff and appears to meet the criteria of Section
930.07(2)(d)4. of the Stormwater Management and Flood Protection Ordinance for lots located in
the Vero Lake Estates Municipal Services Taxing Unit.
Alternative No. 1
Grant the cut and fill balance waiver based on the criteria of Section 930.07(2)(d)4.
Alternative No. 2
Deny the cut and fill waiver. Require an on site retention area be provided to compensate for the
proposed floodplain displacement.
RECOMMENDATIONS
Staff recommends approval of Alternative No. 1.
ATTACHMENTS
1. Letter from Ronald G. Keller, P.E., dated March 31, 1999
2. Calculations for cut and fill
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Grin, the Board unanimously granted the cut and
fill balance waiver based on the criteria of Section
930.07(2)(d)4. as submitted by Ameron Homes, Inc., as
recommended in the Memorandum.
APRIL 13, 1999
22
is 0
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•
7.L. Temporary Water Service Agreement - Dennis S. DaM
The Board reviewed a Memorandum of April 5, 1999:
DATE: APRIL 5,1999
TO: JAMES E. CHANDLER
COUNTY ADNIINISTRATOR
R HUBBS P.E.
FROM: DONALD ,
DIRECTOR OF UTILITY • ES
PREPARED JAMES D. CHAST
AND STAFFED MANAGER OF A E PROJECTS
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: TEMPORARY WATER SERVICE AGREEMENT
INDIAN RIVER COUNTY AND
DENNIS S. DARCY
BACKGROUND
Dennis S. Darcy has requested that a temxorary service be installed from the water line on 56h
Avenue to service his property at 5605 38 Street, Vero Beach, Florida 32968-1801 , prior to the
installation of a water main on 3e Street.
ANALYSIS
The Agreement states that the Indian River County Department of Utility Services shall provide
temporary water service to Dennis S. Darcy until such time that a water line may be constructed on
38th Street by assessment. Payment of all fees required to make this connection and participation
in the assessment which may involve reconnecting to this water line as required by the Indian River
County Department of Utility Services has been agreed to by Dennis S. Darcy.
RECOMMENDATION
The Department of Utility Services recommends that the Board of County Commissioners approve
the attached Agreement with Dennis S. Darcy on the Consent Agenda.
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously approved the
temporary water service agreement with Dennis S. Darcy, as
recommended in the Memorandum.
APRIL 13, 1999
� r-ORde 7 AGREEMENT IS ON FILE
IN TAE OFFICE OF TBE CLERK TO THE BOARD
23
BOOK G
BOOK D3 FEE '
Z.H. Tem?orary Water Service Agreement - Daniel W. and
Sondra Perugini
The Board reviewed a Memorandum of April 1999:
DATE: APRIL ,1999
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR 11
FROM: DONALD R H%'41
DIRECTOR OF CES
PREPARED JAMES D. CHAST
AND STAFFED MANAGER OF SS PROJECTS
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: TEMPORARY WATER SERVICE AGREEMENT
INDIAN RIVER COUNTY AND
DANIEL W. PERUGINI AND SONDRA PERUGINI
BACKGROUND
Daniel W. Perugini and Sondra Perugini have requested that a temporary service be installed from
the water line on Gardenia Street to service their property on 57 Blue Island Street, Sebastian,
Florida 32958-8263, prior to the installation of a water main on Blue Island Street.
ANALYSIS
The Agreement states that the Indian River County Department of Utility Services shall provide
temporary water service to Daniel W. Perugini and Sondra Perugini until such time that a water line
may be constructed on Blue Island Street by assessment. Payment of all fees required to make this
connection and participation in the assessment which may involve reconnecting to this water line as
required by the Indian River County Department of Utility Services has been agreed to by Daniel W
and Sondra Perugini.
RECOMMENDATION
The Department of Utility Services recommends that the Board of County Commissioners approve
the attached Agreement with Daniel W. Perugini and Sondra Perugini on the Consent Agenda.
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously approved the
temporary water service agreement with Daniel W. and Sondra
Perugh* as recommended in the Memorandum.
APRIL 13, 1999
fR' e—ceRdeJ AGRm4ENT Is ONFILE
IN TBE OFFICE OF TBE CLERK TO TBE BOARD
24
7.N. Children'sServicesAdvisory Committee -Request for_Proposals
RFP) for FY 1999-2000 Authorized
The Board reviewed a Memorandum of April 7, 1999:
April 7, 1999
Board of County Commissioners
Indian River County
1840 2r Street „
Vero Beach, Florida 32960-3394
Reference: Children's Services Advisory Committee
Request for Proposal
Dear Commissioners:
This letter is to request your permission to publish the Request for Proposal (RFP) for 1999-
2000 budget year. I understand that the amount allocated for all programs is five hundred
thousand dollars ($500,000.00).
Thank you for your consideration in this matter.
Yours truly,
ZLI X�
J'OYCE JOHNSTON-CARLSON
Director, Human Services
JCC:mm
`ole 2E411 F X) i n/ o
Commissioner Ginn wanted to make it very clear that she felt that funding for any
studies to be done in support of the CSAC must come from the $500,000.00 allocation
(millage) for the fiscal year. She expected that the asset mapping would be an expensive
study as it takes a lot of work.
Chairman Macht preferred not to have that requirement imposed because a grant is
involved. He felt it could be a committee recommendation, or a sub -committee
recommendation to the committee and to the Commission.
Commissioner Ginn felt that in going out for RFP's, that $500,000 is out there and
the proposals would come back fairly close to that number. She understood there was a
APRIL 13,1999
25
BOOK iUJ PAGc �,�Jd
BOOK iU( [,,GE
shared services grant, which she thought was $40,000 and did not know if we had gotten
another.
Joyce Johnston -Carlson, Director, Human Services, confirmed that there is another
$40,000 grant which is already budgeted and there will be another $40,000 grant next year.
Out of that comes the salary of a staffperson who works with the School Board as mediator.
It also pays for printing costs of the 3 year report. She believed that could not be changed.
Commissioner Ginn thought the revenue-sharing may be down and this will be a very
tight budget year. She felt the asset mapping was the key to accountability and needed to
come out of the $500,000 budget.
Commissioner Adams thought it was still possible to do that since no matter what the
amount would be, there will be more requests than there is money, which is normal. She
thought there was still plenty of time.
Commissioner Ginn thought it needed to be clear so a certain amount could be held
back for the study. It was difficult for them to proceed without the asset mapping and she
thought it very important the Board send the signal that if they are going to require studies,
now or in the future, that the funding must come out of their budget.
Commissioner Adams pointed out that this request was to release the RFP.
Chairman Macht believed that it was not necessarily true they would be overwhelmed
with requests. The Commission's directive to the committee was to work first on prevention
and un -met needs. Un -met needs indicates that there is probably not an organization
established or sufficiently funded to take care of the un -met or under -met needs. The grants
committee will work very carefully in allocating money and he suspected that in the final
analysis there would have to be some outreach to develop a server. So the normal weeding -
out process would take care of keeping the dollars within the budgeted amount.
Commissioner Ginn thought she was looking for a policy decision that any studies
needed to come out of the millage allocated to the CSAC.
Chairman Macht felt that might be referred back to the committee for the Board's
ultimate decision.
Commissioner Ginn MOVED that any request for studies will come out of the millage
allocated to the Children's Services Advisory Committee budget.
Chairman Macht ruled the motion DIED for lack of a second and called for another
motion. _
APRIL 139 1999
26
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Stanbridge, the Board approved (4-1,
Commissioner Ginn opposed) moving forward the Request for
Proposals.
Commissioner Ginn was opposed because she wanted her prior comments included
in the motion.
(CLERK'S NOTE: A COPY OF THE RFI' WAS NOT FURNISHED TO THE
OFFICE OF THE CLERK TO THE BOARD, BUT WAS AVAILABLE IN
THE BOARD OF COUNTY COMMISSIONERS OFFICE AS NOTED ON
THE ABOVE MEMORANDUM.)
7.0. RetroactiveAparoval of Out -o -Coup Travel for Commissioner
Adams and Commissioner Stan bridge to Attend theLAMA CMeetin
in Tallahassee
The Board reviewed a Memorandum of April 8, 1999:
To: Board of County Commission
From: Alice E. White, Executive Aide to Board
Date: April 8, 1999
Subject: Retroactive approval for Ruth Stanbridge and Fran Adams to
attend LAMAC meeting in Tallahassee, March 26, 1999
While Commissioner Stanbridge and Vice Chairman Adams were attending the
FAC Legislative Day meeting, and the FAC workshop on Planning in
Tallahassee from March 23 - 25, 1999, they were made aware of some issues
coming before the LAMAC meeting on March 26. Both Commissioners stayed
the extra day so that they could attend the LAMAC meeting and attend to
Indian River County matters.
Please grant retroactive approval for this extended day of travel.
APRIL 13, 1999
27
Boor 1-03 m"ELP-5,9
I
BOOK DJ' FAGt 930
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously approved the
requested out -of -county travel for Commissioners Adams and
Stanbridge.
11.C.1. CERTIFICATION OF EMERGENCY PURCHASE OF
UPGRADED LEAK MONITORING SYSTEM AFFIRMED FOR
RETROFIT OF FLEET FUELING FACILITY AND SHERIFF'S
UNDERGROUND STORAGE TANKS - SOUTHERN PETROLEUM
SYSTEMS
The Board reviewed a Memorandum of April 7, 1999 and Certification of Emergency
Purchase of April 7, 1999:
Date: April 7,1999
To: The Honorable Board of County Commissioners
Thru: James E. Chandler, County Administrator
From: Thomas W. Frame, General Services Director .--It
James Davis, P.E., Director of Public Works IVJ
Subject: Affirmation of Certification of Emergency Purchase of Goods and Services
BACKGROUND:
On Monday, April 5, 1999, the County (Public Works and General Services) through its
contractor, Southern Petroleum Systems was proceeding with the permitted upgrades to the
fueling systems for both the County's Fleet fueling operation and the Sheriff's Department.
Work was anticipated to be completed by weeks end resulting in fueling systems completely in
compliance with all regulatory requirements. It was during this time on Monday that staff was
advised by regulatory authorities that our current leak monitoring system was not in compliance
with the requirements that went into effect on January 1, 1999.
ANALYSIS: . .
A meeting was held to review the situation and the options available between representatives of
Public Works, General Services and Environmental Health. Ultimately it was determined that a
release (leak) detection system was necessary. The matter was presented along with costs and
alternatives to the County Administrator who after consideration authorized and emergency
acquisition of the system and its installation (see attached memorandum of Certification of
Emergency Purchase).
RECOMMENDATION:
Affirmation by the Board of County Commissioners of the County Administrator's Certification
of Emergency Purchase.
0
APRIL 13, 1999
28
U
Date: April 7, 1999
To: Whom It May Concern
From: James E. Chandler, County Administrator
Subject: CERTIFICATION OF EMERGENCY PURCHASE
Pursuant to the provisions of Section 105.01, Chapter 105, Code of Indian River County, I, as the
County Administrator of Indian River County, hereby certify that an emergency exists with the
upgrading of fueling facilities located at both the Fleet operations and the Sheriffs Department.
Currently, the County is under contract with Southern Petroleum Systems (SPS) to up -grade the
facilities at both locations. Generally, the scope of work to be under taken by the contractor related to
the fuel tanks, pumps and the lines linking the pumps with the underground tanks. The required
improvements initially were to have been completed before December 31, 1998, unless the County had
obtained a contract with a State certified contractor for this type work. All these requirements were to
be completed effective March 31, 1999, pursuant to Chapter 62-761 Florida Administrative Code
(FAC).
SPS arrived the week of March 29th and proceeded to work at the County Fleet operations at Road and
Bridge. On Monday April 5, 1999, the contractor, SPS, and the County were advised by representatives
of Environmental Health that an upgraded leak monitoring system is now required. This requirement
is the result of changes to Chapter 62-761 FAC that occurred effective July 1, 1998. The County could
undertake a site suitability determination by a professional geologist (approximately $6,000) to
determine whether the existing monitoring wells will suffice. After evaluation by staff and
representatives of Environmental Health, it has been determined that the results most likely would prove
inadequate to use the existing monitoring wells. The study would take as long as 30 days and result in
negative conclusion which would require the County to install a more sophisticated Release (leak)
Detection System.
If the County failed to proceed with an immediate installation of a release detections system and had the
contractor come back later, the cost would escalate. Currently, the work had been stopped for a
determination of direction on how to proceed. Unless a decision is rendered, no further completion will
occur generating more inconvenience and additional work over that which has been completed up to this
point in time. Failing to authorize the installation of the release detection system at this time, will only
cause further delay of the project and added costs over and beyond the new equipment and installation
fees not to mention continued inconvenience to the user departments and Sheriffs Department.
The estimated costs for upgrading the release detection systems for both the Fleet operation and the
Sheriffs Departments is not to exceed $34,000 combined. While these addditonal costs were not
initially calculated into the estimated cost of the upgrades, the costs should have been if staff had been
timely advised of this new requirement.
Based on the foregoing facts of necessity to avoid futher costs and delays and to insure the County is
complying with all proper technical and environmental, I am hereby certifying that a true emergency
exists and have authorized the purchase and installation of the necessary equipment through the
contractor, Southern Petroleum Systems for an amount not to exceed $34,000 for both upgrades
combined.
es E. Chandler
County Administrator
APRIL 13, 1999
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Administrator Chandler explained that there had been a change in the Florida
Administrative Code recentlywithrespectto leak detection and monitoring. The Countyhad
not been aware of this change until last week. Based on that change and meetings with the
Department of Environmental Health, expediency and cost estimates, he authorized the
matter under consideration.
Commissioner Ginn understood that all requirements were to have been completed
by March 31, 1999 and the contractor arrived to do the work on March 29*.
Administrator Chandler explained the contractor had a delay problem with delivery
of certain necessary equipment. The contractor had started the Fleet Management fueling
compound work, but two days before the deadline, staffwas advised that they had not started
at the Sheriffs Department. Hemet with the contractor and requested they go forward with
the work that could be done (piping) at both sites. That delay was caused by lack of
coordination.
Commissioner Ginn inquired how this had fallen through the cracks and become an
emergency, and Administrator Chandler attributed responsibility to late knowledge of the
change in the Florida Administrative Code and lack of coordination. He felt it should not
have happened.
Commissioner Ginn expressed her feeling that Administrator Chandler was doing a
good job, but felt staff was getting awfully thin. She thought an Assistant County
Administrator was needed because there is a lot to keep track of in this county and she did
not expect Administrator Chandler to keep track of everything. She reiterated that this was
not a criticism of his work, but felt the need for an assistant is there and needs to be
addressed.
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Stanbridge, the Board unanimously affirmed the
County Administrator's- Certification of Emergency Purchase,
as recommended in the Memorandum.
11.C.2. PARKING AGREEMENT - MAIN LIBRARY - FIRST
BAPTIST CHURCH AMENDMENT
WITHDRAWN/DEFERRED.
APRIL 13,1999
30
11.D. SANDRIDGE GOLF CLUB - INTERNATIONAL GOLF
MANAGEMENT, INC. MAINTENANCE CONTRACT (RENEWAL)
The Board reviewed a Memorandum of April 5, 1999:
DATE:
TO:
TBRU:
SUBJECT:
FROM:
April 5, 1999
Board of County Commissioners
Mr. James E. Chan:ZINU
nty Administrator
INTERNATIONALAINTENANCE CONTRACT RENEWAL
Bob
BACKGROUND
Golf
Sandridge Golf Club has been under contract with International Golf Management
(I.G.M.) for the grounds maintenance of the golf courses. The length of the contract
was for three years beginning July 1, 1996 and ending June 30, 1999. The contract also
has two (2) three year options.
The price of the first year of the contract was $820,000.00. It increased two and one
half (2.5%) the second year to $840,000.00 and 3% the third year to the current annual
payment of $865,500.00. The contract is up for renewal July 1, 1999 and staff has been
meeting with I.G.M. to discuss a contract extension.
Since the beginning of the contract, the overall maintenance of the golf courses and the
clubhouse area have improved immensely. However, problems had occurred during the
overseed transitions from the winter rye grass to the summer Bermuda on the greens.
The problem that did occur was not directly related to I.G.M.'s maintenance practices.
I.G.M. did however work diligently to rectify the problems including sodding of areas at
their expense. I.G.M. along with their professional staff have worked extremely hard to
lessen the chance of these problems occuring in the future.
Currently the golf courses are in the best playing condition ever. Staff feels that I.G.M.
and it's staff can continue to maintain the golf courses and grounds at a quality level
and even better than in the past. Staff also feels that I.G.M. will continue to improve
the golf courses and allow the golfmg patrons a positive experience --while playing the
Sandridge Golf Club.
ANALYSIS
Staff has met with I.G.M. for the purpose of renewing the contract for three additional
years. During the negotiations, staff reviewed the contract for areas that had not been
identified clearly in the original agreement. Attached is an addendum for your review
identifying these items.
An additional cost of $3,500.00 has been proposed for the additional maintenance of the
wetland mitigation areas, lake bank mowing and pepper tree removal. This type of
maintenance is required as part of the consumption use permit with St. John's River
Water Management District. Previously the golf course was responsible for the charges.
I.G.M. has also proposed for their maintenance service as defined in the contract an
increase of 1.67% each year over the next three years. (Attached is the price proposal)
APRIL 13, 1999
31
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BOOK 106 FADE
Since the contract renewal period falls nine months into the budget year, for budgeting
purposes, I.G.M. has agreed not to increase the current contract price through
September, 1999.
Staff is proposing the Board of County Commissioners to consider extending this phase
of the contract to 39 months which would expire September 30, 2002. This period
would be consistent with the county's budget year.
RECOMMENDATION
Staff recommends approval of the following:
1. Approve the addendum changes as defined within.
2. Approve contract increase and price proposal.
3. Extend time frame of the second phase of the contract to thirty nine months
expiring September 30, 2002.
4. Authorize Chairman to sign and execute contract.
ATTACffi1�NT
1. Letter from I.G.M. and contract modification
2. Contract proposal
Director of Golf Bob Komarinetz reported that the (Sandridge) golf course is in the
best condition ever and they are very optimistic there will be a smooth transition on the
greens in spite of the dry weather conditions. Prompted by an inquiry from Commissioner
Ginn, he explained the grass problem which occurred last year.
Commissioner Ginn inquired about the Consumer Price Index (CPI) increase in the
agreement and whether Mr. Komarinetz thought these services should be sent out for bid.
Mr. Komarinetz explained the CPI and thought it should not be put out for bid. He
worked closely with the management group and monitored the situation. It had taken a
couple of years to "shake out the wrinkles" and they are now on the right track and felt the
customers are extremely satisfied.
Commissioner Adams asked why the auto liability had beenreduced to $500,000, and
Mr. Komarinetz stated it was the same as previously; it had been lowered the first time. She
then inquired if there would be any increase in golf fees, and Mr. Komarinetz did not expect
there to be any.
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously approved staff's
recommendation as set forth in the Memorandum.
APRIL 13, 1999
ADDENDUM # 1 TO TEE CONTRACT WITH
INTERNATIONAL GOLF MANAGEMENT, INC. IS ON FILE
IN THE OFFICE OE TEE CLERK TO THE BOARD
32
11.F.1. ADMINISTRATIVE POLICY MANUAL REVISION -
PROBATION AND PROMOTION SECTIONS
The Board reviewed a Memorandum of April 7, 1999:
TO: James E. Chandler
County. Administrator
FROM: Ron D. Baker
Personnel Director
DATE: April 7, 1999
RE: Revision to Administrative Policy Manual
BACKGROUND
Sections AM -205.1, Probation, and AM -207.1, Promotion, of the
Administrative Policy Manual, currently limit the opportunity for
new and permanent employees who desire to transfer to vacancies
which occur during their probationary period.
Staff recommends revising this policy to allow all employees equal
opportunity to compete for position vacancies whenever a position
vacancy occurs.
If this recommended policy change is approved, Sections AM -205.1
and AM -207.1 will be revised as shown by the attached applicable
policy pages.
RECOMMENDATION:
The Board of County Commissioners approve the attached revisions to
the Administrative Policy Manual.
ON MOTION by Commissioner Ginn, SECONDED BY
Commissioner Stanbridge, the Board unanimously approved the
revisions to the Administrative Policy Manual as submitted, as
recommended in the Memorandum.
11.F.2. RFP #9052 - HEALTH INSURANCE CONSULTANTS -
GEHRING GROUP INSURANCE CONSULTANTS
The Board reviewed a Memorandum of April 7, 1999:
APRIL 13, 1999
33
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TO: James E. Chandler
County Administrator -
FROM: Ronvaker
Personnel Director
DATE: April 7, 1999
SUBJECT: Health Insurance Consultant
Staff requests consideration of the following information at the April 13, 1999, regular meeting of
the Board of County Commissioners.
Background
At the direction of the Board, staff prepared IRC Request for Proposal #9052 through which we
requested proposals for an Insurance Consultant to review the employee health care plan. The
purposes were to continue to provide competitive coverage for employees and to do so in the most
effective manner. The bid opening was March 31, 1999.
Analysis
An RFP for consultants drew proposals from Interisk Corporation of Tampa, The Gehring Group of
West Palm Beach, Waters Risk Management of Seminole, J. Rolfe Davis Insurance Agency Inc. of
Orlando, and Siver Insurance Consultants of St. Petersburg. The proposals were reviewed by the
health insurance committee, comprised of Ron Baker, Personnel Director, Joe Baird, OMB Director,
Beth Jordan, Risk Manager, and Ann Rankin, Benefits/Payroll Administrator.
Rased on the review of these proposals, the committee ranked the firms in the following order:
I . The Gehring Group
2. Waters Risk Management
3. Interisk Corporation
Recommendation
The committee unanimously recommends that Gehring Group Insurance Consultants be approved
to review the employee health care plan. The bid cost is $30,000 which also includes the negotiation
of the renewal costs for the following plan year. This amount would be funded by the Employee
Health Insurance Fund 504.
APRIL 13, 1999
eo,Py QF lote)Pos9-1- o,V �=,LF
34
•
•
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously awarded Bid
49052 to the Gehring Group Insurance Consultants in the
amount of $30,000 to review the employee health care plan
(which also includes negotiation of renewal costs for the
following plan year), as recommended in the Memorandum.
THE GEHRING GROUP PROPOSAL IS ON=
R4 THE OFFICE OF THE CLERK TO THE BOARD
11.G. BEACH PRESERVATION PLAN - PROFESSIONAL
SERVICES AGREEMENT "E -ENGINEERING DESIGN) -APPLIED
TECHNOLOGY AND MANAGEMENT, INC. - DEPARTMENT OF
ENVIRONMENTAL PROTECTION AGREEMENT AMENDMENT
The Board reviewed a Memorandum of April 6, 1999:
TO:
THROUGH:
FROM:
James E. Chandler,
County Administrator
James W. Davis, P.E.,
Public Works Director
Jeffrey R. Tabar,
Coastal Engineer
SUBJECT: Indian River County Beach Preservation Plan
Professional Service Agreement - Pre -Engineering Design
DATE: April 6, 1999
DESCRIPTION AND CONDITIONS
9
At the November 24, 199X Board of County Commissioners regular
meeting, the Board authorized staff to begin contract negotiations
for professional services to complete a preliminary engineering
study to identify sand source for beach fill, hardbottom mapping,
and pre -engineering design. The study will be used to support the
coastal improvements outlined in the Indian River County Beach
Preservation Plan (BPP). Attached is an agreement with Applied
Technology & Management, Inc.,(ATM), Gainesville, Fl., for
professional services to complete the Pre -Engineering design study.
APRIL 139 1999
35
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BOOK i0J fAUGE 068
ALTERNATIVES AND ANALYSIS
Public Works Department staff has been working closely with
ATM to prepare an agreement which will provide professional
planning and coastal engineering services. The attached scope of
services and project tasks include all work necessary to complete
the study which will be used to support the BPP.
The project is funded through a joint agreement (DEP Contract
No. 98IR1) between the County and State of Florida. The Agreement
was executed by the Board on August 18, 1998 whereby approving
funding to complete the project based on a 50% County 50% State
contribution. The original total project cost was estimated at
$200,000. The proposed fee by Applied Technology and Management,
Inc. totals $ 369,476, therefore, increasing the joint agreement by
$ 169,476 from $200,000 to $369,476. The increase in cost is due
to expanding the project limits to include Sector 7 (South Beach
area). Additional hydrographic survey work was also added.
Staff has contacted the State requesting an amendment to the
agreement. The State has since approved the additional fee and
provided an amendment to the joint agreement.
Alternative No. 1
Approve the attached agreement and amendment to complete
the pre -engineering design for the Beach Preservation
Plan.
• County Contribution - $184,738
• State Contribution - $184,738
• Total Cost for the pre -engineering design - $369,476
Alternative No. 2
Deny the professional service agreement and re -negotiate `
the contract.
RECONIIKE MATIONS AND FUNDING
Staff recommends Alternative No. 1 whereby the professional
services agreement with Applied Technology and Management, Inc. and
the amendment to DEP Contract No. 98IR1 are approved. The
professional services fee totals $369,476, with County obligation
of $184,738 and State obligation of $184,738. Funding to be from
the Beach Restoration Fund.
ATTACHN ENT
Professional Service Agreement
Amendment to DEP Contract No. 98IR1
APRIL 139 1999
36
Coastal Engineer Jeffrey R Tabar reviewed the memorandum and some provisions
of the agreement.
Commissioner Ginn had read through the full agreement and felt the cost increase
was justified with the increased scope of work. She had questions on the contract regarding
the Geotechnical Reporting and its compatibility with the County's GIS system and
suggested the consultant attend all the County's public hearings and workshops. Under
Section X.A., she suggested the work be turned in to the County Coastal Engineer "within
one month". Under Section XIV, she felt the contractor should be required to provide the
County with their sub -contractors' resumes andexperience to give a higher level of comfort.
She felt the time -line was very ambitious but perhaps it can be done. She wanted to make
sure the Consultant would go through the City of Vero Beach's files. She asked if there
would be a limit on pumping distances and the shoal offshore.
Mr. Tabar advised that the Federal waters start at the 3 -mile limit and it is possible
to bring that sand in. Unfortunately, it is more expensive to bring it that distance and the
Federal government would also charge for the sediment taken beyond the 3 -mile limit. He
felt from his research that we have adequate sand within the 3 -mile limit to assist us not only
in the initial construction, but also in some of the re -nourishment.
Commissioner Adams was very concerned with the contract cost and the ultimate cost
of the entire project. She was also concerned with what DEP might require. She noted that
adding Sector 7 did not add much to the cost. She thought Sector 5 should also be added.
Commissioner Ginn thought Sector 5 was included under Task 3.1 in the proposed
contract. After Commissioner Adams explained, Commissioner Ginn agreed that Sector 5
needed to be added.
Commissioner Adams went on to voice her specific concerns with the contract and
estimated it might cost another $150,000. She asked if, when it was finished, they would
have the design criteria to put out an RFP for the pumps.
Mr. Tabar responded that when the pre -engineering report is finished, the last task
would include all necessary documentation to file permits. It would not get us to the point
of construction, but will give all the backup data necessary to apply for DEP and ACOE
permits. There would be additional costs for a final design following permit review and
comments.
Commissioner Adams had additional questions about specific parts of the contract,
to which Mr. Tabar responded. She felt the time -line was aggressive, but did not want it
APRIL 139 1999
37
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BOCK 0 3 F'AG� `� �
rushed so that we get bad data. She suggested a dollar limit on the per diem for bad weather;
she felt it could be determined in advance when the weather would keep them from working.
Commissioner Stanbridge expressed her concern about locating and identifying
culturaMHstorical artifacts as well as environmental assessments. She inquired whether the
consultants would be calling in others with expertise in that field and thought those costs
should be anticipated.
Mr. Tabar advised that such a study would be required during the permitting process.
Chairman Macht recalled the City of Vero Beach had done an archeology survey
when the original investigations were done, perhaps 1988.
Commissioner Adams inquiredhowthe offshore targetpriorities are defined, and Mr.
Tabar advised that every bit of information available was used, including prior
documentation and studies, navigational charts, and PEP Reef investigative materials.
Quality of sand is one of the most important aspects of the beach restoration project.
Commissioner Adams wanted an idea of the additional costs whichmight occurunder
Task 1.2 "if necessary" and costs formagnetometer surveys mentioned in Task 1.9. She also
felt it was important to know what requirements DEP would place on the process. In the
final sentence of Task 3.3, she wanted added presentations to the Beach & Shore
Preservation Advisory Committee and workshops. She reiterated her concern about the
almost doubling of the costs for this contract and cautioned that if it is so costly in the
beginning stages, the ultimate costs of the project need to be considered.
Commissioner Ginn reiterated her request for more information about the sub -
consultants listed on backup page 150. She was looking for assurances that these sub -
consultants had experience in this work.
Commissioner Ginn then queried Mr. Tabar on the time schedule of ATM, whether
or not they are on time, and if their sub -consultants have agreed to the schedule. _
Mr. Tabar reported that the economic analysis was very recently completed and the
data is being processed. An update will be presented to the Beach & Shore Preservation
Advisory Committee on April 22�.
Commissioner Adams suggested that the Board allow Mr. Tabar to renegotiate by
adding Sector 5 and bring it back to the Board.
APRIL 13, 1999
0
38
Commissioner Stanbridge asked if Mr. Tabar envisioned the HCP rolling over into the
biological assessment part, and Mr. Tabar stated he was hopeful that the HCP would be
completed by the beginning of the next turtle season.
Public Works Director James Davis commented that when he initially saw the agenda
item he was also concerned about the additional costs. After he went through the contract,
however, he realized the scope of work was expanded dramatically. The sand source study
is now for the entire county and that was not anticipated originally. Also, by adding Sector
7, at the south end of the county, the scope of work was increased substantially. He advised
that the hard bottom mapping had already been done for Sector 5.
Commissioner Adams again expressed her concern about what else DEP would
require which would increase the cost. She wanted this project to come in at or under
budget.
Commissioner Ginn thought the contractor should be able to give the County
estimated figures through their experience with other projects.
THERE WAS CONSENSUS that staffbe directed to renegotiate
the agreement, add Sector 5 and the other provisions suggested,
and report back to the Board.
City of Vero Beach Mayor Art Neuberger thanked Commissioners Ginn and Adams
for including Sector 5. He was glad to see Sector 7 in there also.
H.H. WATER/WASTEWATER. RECLAIMED WATER AND
SLUDGE USER CHARGE ANALYSIS - HARTMAN & ASSOCIATES.
INC. - UTILITY ADVISORY COMMITTEE RATE
RECOMMENDATIONS - PUBLIC HEARING TO BE SCHEDULED
The Board reviewed a Memorandum of April 6, 1999:
DATE: APRIL 6, 1999
TO: JAMES E. CHANDLER
COUNTY ADM[NISTRATOR
FROM: DONALD R. HUBBS, P. .
DIRECTOR OF UTILITY SER S
SUBJECT: FINALIZATION OF THE INDIAN RIVER COUNTY
DEPARTMENT OF UTILITY SERVICES
WATER/WASTEWATER, RECLAIMED WATER AND SLUDGE
USER CHARGE ANALYSIS
APRIL 13,1999
39
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8 0 0 K PAGE
BACKGROUND
On May 13, 1997, the Board of County Commissioners instructed the Department
of Utility Services staff to compile -a Request for Proposal (RFP) seeking
professional services for the performance of a water/wastewater rate equity review
and user charge study. On August 20, 1997 the RFP was advertised. Of the five
responses, three were short-listed by the Utilities Advisory Committee on October
213, 1997. On November 5, 1997 the Board of County Commissioners selected
Hartman & Associates, Inc. as the number one candidate for negotiations with
County staff. On March 5, 1998 the Utilities Advisory Committee voted
unanimously to finalize and proceed with the contract for services with Hartman &
Associates, Inc. and bring the issue to the Board for action. The Board of County
Commissioners approved execution of the professional services contract on April 7,
1998 and on April 22, 1998 County staff members and Hartman & Associates, Inc.
held a kickoff meeting in the County Commission Chambers to establish a specific
strategic plan of action. Hartman & Associates, Inc. then set to work developing the
rate equity analysis, projection of fiscal requirements and cost allocation associated
with the first phase of the study. On August 6, 1998 the consultants and County staff
presented to the Utilities Advisory Committee the initial findings of the study,
indicating minor rate inequities between certain residential subclasses and
commercial rates. The Utilities Advisory Committee concurred with the initial
findings and subsequent reviews further refined the equity analysis. On November
5, 1998 the staff presented it's finding regarding rate equity and received
concurrence to proceed with Phase II of the rate study from the Utilities Advisory
Committee. On January 7, 1999 a preliminary revised rate architecture was
presented to the Utilities Advisory Committee and having received input, Utility
staff and Hartman & Associates, Inc. proceeded to refine the developing rate model.
Further input was received on February 4, 1999 and on March 4, 1999 the Utilities
Advisory Committee voted to approve an equity enhancing scenario and asked the
staff to bring the item forward to the Board of County Commissioners for review
and approval.
ADDITIONAL BACKGROUND
The most recent user charge study was performed by CH2M Hill in 1991 using FY _
1989/90 as the test year. Normally such charges are evaluated at a minimum of
every five (5) years making this study, long overdue. Over the last year, the Utility
staff and Advisory Committee have heard significant public input regarding user
charge concerns. Chief among them are as follows:
1. "Base facility charges are too high. Because of this, customers do not have control
over their bill creating a conservation dis-incentive."
2. "Small volume users are paying a disproportionately larger bill than the service they
are receiving."
3. "The $2.00 billing charge for water and wastewater is too high. The charge is an
irritant and should not be itemized separately on the monthly bill."
APRIL 13, 1999
40
The User Charge Study recommendations have incorporated all these concerns and
although the following recommendations will not satisfy every concern, the
proposed changes go a long way to improve the inequities in the current rate
structure.
ANALYSIS
Prior to finalization of the "Utility User Charge Study Executive Summary" (see
attached) and completion of the user charge computer model, it is recommended that
the Board of County Commissioners approve the rate recommendations finalized by
the Utility consultant and the Utility Advisory Committee. A copy of the draft Final
report is available in the Office of the County -Commission.
The primary goals of the user charge study were:
* To achieve greater equity among user classes and maintain all rate scenarios as revenue
neutral (no excess revenue generated)
* That revenue sufficiency be achieved for the five year planning period (debt service plus
coverage equaled or exceeded)
User charge model assumptions:
* ERU growth factor for single-family, manufactured homes, multi -family and commercial
customers would equal 1%, 0%, 1% and 0.75% per annum respectively, commencing October
1, 1999 and ending September 30, 2003. ERU growth is assumed to be added evenly
throughout the twelve months of each fiscal year.
* Fiscal year 1998/1999 O&M expenses and non operating revenue based upon 1998/1999
approved budget.
* Inflation for O&M expenses assumed 3% per year.
* O&M labor expenses escalated according to Teamster's Union contract, annual debt service
payments based upon no new borrowing during the five year planning period. Renewal and
replacement (R&R) annual transfers of 5% are utilized for ongoing renewal and replacement
of the water, sewer and sludge systems.
* The existing capital improvement program (CIP) is used for capital projection. It is assumed
that the user charge rates will be annually indexed for inflation at a rate of 2.5%.
Final rate recommendations:
During several workshops with the Utilities Advisory Committee and having
received substantial public input, a number of rate scenarios were considered and
modified during the process. Final recommendations coming before the Board of
County Commissioners today are as follows:
1. That the existing residential class be broken out into single-family residential, multi-
family and manufactured home communities with commercial remaining as a distinct
class according to land use as per County Code.
2. That base facility charge adjustment factors of 1.0 and 0.85 be applied to single-family,
multi -family and manufactured home communities respectively.
3. That the base facility charges be reduced for all classes and the volume charges be
adjusted to provide a conservation incentive and give customers greater control over
their bills.
APRIL 13, 1999
41
BOOK 103 PAGEL t
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4. That the sewer volume charge be billed at 100% of metered flow.
5. That a reclaimed water rate be established.
6. That the existing impact fee, renamed "capacity charge", be retained with an
equalization factor for MHC and W.
7. Ancilliary charges be modified and adopted.
8. Other changes to the current rate as contained in the attached draft rate schedules.
9. The Utility staff, using the newly aquired user charge computer model, will re-evaluate
the rates and charges at least annually and report findings to the Utilities Advisory
Committee and the Board of County Commissioners.
OPTIONS
I. Move forward with the adoption of the User Charge Study
recommendations and authorize the consultant to proceed with the
appropriate revisions of the County Code to be brought back to the Board
for final adoption.
2. Ask that the staff, consultant and Utilities Advisory Committee consider
additional scenarios and receive additional public comment. Authorize an
amendment to the consultant contract with Hartman & Associates, Inc. for
additional services.
RECOMMENDATION
The Utilities staff, in conjunction with Hartman & Associates, Inc., respectfully
recommends that the Utilities Advisory Committee rate recommendations be
approved by Resolution, as attached, after scheduling a public hearing. The staff and
consultant also recommends that the Board of County Commissioners authorize the
consultant to proceed with the appropriate revisions of the County code to be
brought back to the Board of County Commissioners for final adoption.
Director of Utility Services Donald R Hubbs had with him Assistant Director of
Utility Services and Chief Financial Officer Jeff Smith. They were present to advise the
progress on the user charge study which had been approved by the Board a year ago. He
thanked the Utility Department's staff for their long hours and hard work and also the
Utilities Advisory Committee members, -Commissioner Ginn and the public who attended
at the meetings. He realized utility rates were not particularly exciting, but the product
before them today resulted from good hard listening. He stated that they had achieved their
goals of rate equity and revenue sufficiency, but more important, about 70% of the customers
will see their bill stay the same or decrease. He was very pleased to advise that the billing
charge and base facility charge would be reduced, something he had never been able to say
before in 26 years in the utilities business.
APRIL 13, 1999
42
Commissioner Ginn recognized the members of the Utilities Advisory Committee
who were in the audience (Messrs. Kubik, White, Miller and Nelson) and expressed
appreciation to them for the many hours they gave as a public service.
Mike Rocca of Hartman and Associates thanked the Board for the opportunity to
participate in our community. He advised he would be covering a lot of data in his
presentation. He hoped all their questions would be answered in the presentation, but
offered to address any questions they might have. He then gave a very explicit and
comprehensive presentation using the following information which was projected on the
ELMO for all to see.
Objectives
Comprehensive Water and Sewer
Rate Study Results
April 13, 1999
ME MARTMAM er
9� : ASSOCIATES, nvc.
engineers. ►I =09eobg�. sul�ors 6 management Consuh0nts
ORLANDO • ". MYERS • PLANTATION • JACKSONVILLE
• Provide Greater Rate Equity
*Provide Greater Customer Cost
Control
• Maintain Revenue Sufficiency and
Stability
0 Provide Utility Administration with a
Computer Rate Model
APRIL 13, 1999
Study Process
• Identify and Interpret Historic
Customer Data (Not Just Flows)
*Analyze Existing Rate Structure
Allocate Fiscal Requirements to Cost
Recovery Components
• Test Results
43
Booty. 1,03
BOOK U Pq,ut
Historic Customer Data
• What Was Found?
■ 27 Identified Unit Designations
*Single Family, Mobile Homes and Multi -Family
Each Assigned 1 ERU per Dwelling Unit
• Balance of Unit Designations Based on
Development Criteria
■ Usage Patterns Similar to Other Florida
Utilities
Historic Customer Data Table*
' See Page 28 for More Information
Historic Customer Data
• What Does It Mean?
■ Existing Rate Structure Not Broken
■ Can Use Some Realignment or Adjustment
to Equivalency Criteria and Block Rates
■ Revenues Are Sufficient
APRIL 13, 1999
Rate Equity Modifications
• Customer Class Related
■ Separate Equivalency Criteria for Single
Family, Manufactured Homes and Multi -
Family
• Rate Structure Related
■ What Is Rate Structure and What Is the
Current Rate Structure?
■ Rate Structure Refers to the Individual
Rate Components, How They Are Applied
and Their Relationship to Utility System
Expenses
44
s
Accounts
ERUs
Flows
Revenues
Water
Residential
Single Family
78%
47%
58%
54%
Manu. Homes
12%
13%
7%
9%
Multi -Family
2%
19%
11%
14%
Commercial
7%
21%
24%
23%
Sewer
Residential
Single Family
60%
37%
37%
38%
Manu. Homes
29%
19%
14%
18%
Multi -Family
3%
21%
17%
19%
Commercial
8%
23%
32%
25%
' See Page 28 for More Information
Historic Customer Data
• What Does It Mean?
■ Existing Rate Structure Not Broken
■ Can Use Some Realignment or Adjustment
to Equivalency Criteria and Block Rates
■ Revenues Are Sufficient
APRIL 13, 1999
Rate Equity Modifications
• Customer Class Related
■ Separate Equivalency Criteria for Single
Family, Manufactured Homes and Multi -
Family
• Rate Structure Related
■ What Is Rate Structure and What Is the
Current Rate Structure?
■ Rate Structure Refers to the Individual
Rate Components, How They Are Applied
and Their Relationship to Utility System
Expenses
44
s
Residential ERU Analysis
APRIL 13, 1999
One -Time Capacity and
Connection Charcies
• Impact Fee
■Charged Per ERU
■ Capacity Related Fee
19 Meter Installation & Line -Extension
Charges
■ Charged Based on Meter Size
■ Fee to Recover the Cost of Physically
Installing a Water Meter and Extending
Service Lines
Monthly Water and Sewer User
Rate and Charges
• Monthly Billing Charge
■ Charged Per Account to Recover the Expenses
of Customer Service and Billing
• Monthly Base Facility Charge
■ Charged Per ERU to Recover the Relatively
Fixed System Costs Associated with Capacity
• Volume Rates
■ Charged Per 1,000 Gallons of Metered Water to
Recover Commodity Related Expenses
Other Charges
• Sludge Rates
■ Charged Per Wet Ton or Per 1,000 Gallons
of Sludge or Septage Treated
• Miscellaneous Service Charges
■ Charged Per Event to Recover Related
Utility Services and Penalties
45
BOOK
I
Single Family
Manu. Homes
Multi -Family
Criteria
Amt.
Factor
Amt.
Factor
Amt.
Factor
Readiness to Serve
Avg. Monthly Usage
5,275
1.00
2,383
0.45
2,443
0.46
Max Day Factor
1.52
1.00
1.75
1.15
1.82
1.20
Variability of Flow
Line Loss
1.00
0.45
0.46
Seasonaility
1.00
1.00
1.11
Fire Protection (GPM)
500
1.00
500
1.00
500
1.00
Total
5.00
4.05
4.24
Average Factor
1.00
0.81
0.85
Rounded Factor
1.00
0.80
0.85
Recommendation of
Utility Advisory Com
1.00
0.85
0.85
APRIL 13, 1999
One -Time Capacity and
Connection Charcies
• Impact Fee
■Charged Per ERU
■ Capacity Related Fee
19 Meter Installation & Line -Extension
Charges
■ Charged Based on Meter Size
■ Fee to Recover the Cost of Physically
Installing a Water Meter and Extending
Service Lines
Monthly Water and Sewer User
Rate and Charges
• Monthly Billing Charge
■ Charged Per Account to Recover the Expenses
of Customer Service and Billing
• Monthly Base Facility Charge
■ Charged Per ERU to Recover the Relatively
Fixed System Costs Associated with Capacity
• Volume Rates
■ Charged Per 1,000 Gallons of Metered Water to
Recover Commodity Related Expenses
Other Charges
• Sludge Rates
■ Charged Per Wet Ton or Per 1,000 Gallons
of Sludge or Septage Treated
• Miscellaneous Service Charges
■ Charged Per Event to Recover Related
Utility Services and Penalties
45
BOOK
I
BOOK 103 Fa1Gc 7
Adjustments and Modifications
•Adjust Monthly Billing Charge
• Equivalencies Per Historic Findings
(Effects Monthly Base Facility Charge)
•Adjust Volume Block Rates to
Discourage Abuse of Facilities
*Adjust Sewer Residential Billing Cap
for Administrative Consistency
Fiscal Requirements to be Recovered From
User Rates and Other Revenues - FY 1998199
Debt Service 37%
$6,247,100
R8rR 5%T
$814,800" Capital from Rates 4%
$710,000.1.
O&M Expenses 54%
$9,016,800 1
Total
788,700
13
Rate Component Comparison
Revenues - FY 1998199
Other Revenues 11% Monthly Base Facility
$1,935,800 1 Charge 43% - $7,225,500
Gallonage Rate Monthly Billing
43% - $7,149,900 Charge 3% - $477,600
APRIL 13, 1999
IS
Difference
Existing
Proposed
Amt.
%
Water
Monthly Billing Chg. $
2.00
$ 1.29
$ (0.71)
-35.50%
Monthly Base Fac Chg (1 ERU) $
920
$ 7.76
$ (1.44)
-15.65%
(0.85 ERU) $
920
$ 6.60
$ (2.60)
-28.26%
Volume Rates
Block 1 (0-3,000 gal) $
1.75
$ 220
$ 0.45
25.71%
Block 2 (3,001-7,000 gal) $
2.15
$ 2.42
$ 0.27
12.560/9
Block 3 (7,001-13,000 gal) $
2.55
$ 3.85
$ 1.30
50.98%
Block 4 (Above 13,000 gal) $
4.85
$ 7.70
$ 2.85
58.76%
Sewer
Monthly Billing Chg. $
2.00
$ 1.29
$ (0.71)
-35.50%
Monthly Base Fac Chg (1 ERU) $
13.50
$ 14.58
$ 1.08
8.00%
(0.85 ERU) $
13.50
$ 12.40
$ (1.10)
-8.15%
Volume Rates
Block 1 $
3.35
$ 2.86
$ (0.49)
-14.63%
Revenues - FY 1998199
Other Revenues 11% Monthly Base Facility
$1,935,800 1 Charge 43% - $7,225,500
Gallonage Rate Monthly Billing
43% - $7,149,900 Charge 3% - $477,600
APRIL 13, 1999
IS
0
•
Combined Rate Adjustment
Impact on Customers*
* Based on Test Year analysis. Actual events can cnange resuns.
Combined Revenue Equity*
% Revenue and Usage
55.00% - - --- —
50.00% - - - - - ----
45.00% - -
40.00% -- ---
35.00% - - - —
30.00% - -- —-
25.00% -
20.00% -
15.00% -
10.00% -
5.00% --
0.00% -
Single Family Manufactured Multi -Family Commercial
Usage Homes
® Revenues -Existing Rates
Revenues -Proposed Rates
' See Page 29 for Additional Information. 17
Typical Monthly Single Family
Combined Bill Comparison*
$120.00
$100.00
$80.00
Typical $60.00
Bills $40.00
$20.00
$0.00
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0
r r a�
' See Page 30 for more Information I Gallons
APRIL 13, 1999
0 Existing
■ Pro ed
Typical Monthly Manufactured Homes
Combined Bill Comparison
$80.00
$70.00
$60.00
$50.00
Typical $40.00
Bills
$30.00
$20.00
$10.00
$0.00
0 2,000 3,000 4,000 5,000 10,000
See Page 31 for more information Gallons
47
■ Existing
■ Proposedi
19
`'
BOOK
DeciandNoChmV
Irwem
Class
BRW
% d Gass
ERW
% of Class
Single Family
1Q582
72780/6
3,958
27.22%
Manu. Homes
3,795
99.00%
38
1.001/0 -
MA -Family
5,928
100.00%
0
0.00%
C ffnerdal
2,739
43.48%
3,580
56.52%
Total
23,044
7,556
* Based on Test Year analysis. Actual events can cnange resuns.
Combined Revenue Equity*
% Revenue and Usage
55.00% - - --- —
50.00% - - - - - ----
45.00% - -
40.00% -- ---
35.00% - - - —
30.00% - -- —-
25.00% -
20.00% -
15.00% -
10.00% -
5.00% --
0.00% -
Single Family Manufactured Multi -Family Commercial
Usage Homes
® Revenues -Existing Rates
Revenues -Proposed Rates
' See Page 29 for Additional Information. 17
Typical Monthly Single Family
Combined Bill Comparison*
$120.00
$100.00
$80.00
Typical $60.00
Bills $40.00
$20.00
$0.00
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0
r r a�
' See Page 30 for more Information I Gallons
APRIL 13, 1999
0 Existing
■ Pro ed
Typical Monthly Manufactured Homes
Combined Bill Comparison
$80.00
$70.00
$60.00
$50.00
Typical $40.00
Bills
$30.00
$20.00
$10.00
$0.00
0 2,000 3,000 4,000 5,000 10,000
See Page 31 for more information Gallons
47
■ Existing
■ Proposedi
19
`'
BOOK
FF_ 'I
BOOK i0j Fr1GE L30
Typical Monthly Multi -Family
Combined Bill Comparison
$12,000.00 100% of ERUs -
$10,000.00
$8,000.00
Typical $6,000.00
Bills $4,000.00 v Existing
$2,000.00 ■ Pro ed
$0.00
0 0 0 0 0 0 0
0 0 0 0 0
p! O O O O p
r
' See Page 32 for more information I Gallons
APRIL 13, 1999
20
Typical Monthly Commercial
Combined Bill Comparison
$3,000.00
$2,500.00 t
$2,000.00 43% of ERUs
Typical $1,500.00
Bills $1,000.00 ® Existing
■ Pro osed
$500.00
$0.00
O O O O C,0
0 0 0
N t'f b O O O O
N OW O
V_ It- M
See Page 33 for more information I Gallons
Single Family 5,000 Gallon Usage Monthly
Bill Comparison to Other Florida Utilities
Water Sewer Total
Indian River County
Using Rates $ 20.75 _ $ 29.741 $ 50.49
Proposed Rates $ 20.49 S 30.17 i $ 50.66
Other Florida Udlkles
Brevard County $ 11.44: $ 27.68 $ 39.12
Orange County 10 ! 29.81 1 4033
.52
Br"rd County_ 1331 23.76 ; 37.07
Martin County 22.80' 29.751 52b5
City of POrn wy 19._85 27.111 46.96
--------
Ctty of Melbourne 13.15 ' 19.09 3224
City of Edgewater 22201 21.641 43.84
City of Stuart 14.14 22.41 36.55
City of Pat St. Lucie 19.72 45.181 64.90
Cityof Vero Beach 22.13 38.09
__..15.96+--
City of West Mdbourne 19.10 19.74 38.84
Average $ 16.56 S 26121-1 $ 42.77 11
48
22
•
•
Other Issues Addressed
• Sludge Rates
■ Reviewed and Adjusted to $7.51 per Wet Ton
• Impact Fees
■ Reviewed and Found Amounts Are Appropriate
■ Adjust Manufactured Homes and Multi -Family to 0.85
ERU
■ Recommend Name Changed to Capacity Charge
• Fire Protection Fee
■ Amounts Found Appropriate, No Changes Proposed
• Reuse Rate
■ Developed New Cost Recovery Rate at $0.15 per
1,000 Gallons (Non -Pressure System)
• Bulk Water and Sewer Rates
■ Developed New Rates
• Commercial Deposit Policy
■ Retained With Return Only Upon Service
Termination
• Other Miscellaneous Service Charges
■ Majority Adequate
■ Some Minor Adjustments
• Rate Adjustments for Inflation
■ FY 2000/01 @ 3.00%
• Computer Rate Model
■ Staff Has Been Provided Copy and Has Been
Trained
Mr. Rocca reiterated that most customers will see a decrease on an annual average.
He suggested ERU be changed to "capacity charge".
Mr. Rocca gave the following recommendations:
APRIL 13,1999
Recommendations
*Adjust and Modify Rates Per Rate
Study Findings Effective As of
October 1, 1999
*Adopt Policy of Annual Automatic
Inflation Adjustment Unless Staff
Recommends Differently
• Develop Computerized Method of
Identifying Monthly Customer Trends
49
BOOK FAGt `u
BOOK I OJ FAGS 0, 32
(CLERK'S NOTE: Mr. Rocca's hard copy of the report also contained
Supplemental Information charts consisting of an Historic Customer Data
Table, Combined Revenue Equity Comparison - Test Year, Typical Monthly
Single Family Combined Bill Comparison, Typical Monthly Manufactured
Homes Combined Bill Comparison, Typical Monthly MultiFamily
Combined Bill Comparison, and Typical Monthly Commercial Combined
Bill comparison. These charts can be found in the backup for the meeting.)
Commissioner Ginn thanked Mr. Rocca for an excellent presentation.
Commissioner Adams commended Commissioner Ginn for working hard to bring this
about. She then inquired about billing for breaks in a line (flooding -high bills) and fire
protection fees, to which Director Hubbs responded.
Commissioner Stanbridge thanked Mr. Rocca for the very excellent presentation
which was clear and understandable.
Commissioner Tippin congratulated Mr. Rocca for presenting the statistical
information in an understandable manner as quite an accomplishment.
Commissioner Ginn pointed out that the County will now own the computer model
and Assistant Utilities Director Smith will be able to compute data yearly. She thought the
fact that our debt service is 37% and we will be generating 43% with the new revenues
proves that we are not yet at the place where we can go on volume charges alone. As much
as the Board desires it, that cannot be accomplished until Mr. Smith can prove that we can
do it. She acknowledged that staff had worked extremely hard on this.
There was discussion about implementing the newbilling system before the beginning
of the next fiscal year, and Mr. Rocco stated it would take a little time to get it into the
billing system and then parallel -test it to make sure that everything is correct. By that time,
we will probably be at the beginning of the new year and, to keep it clean and consistent, he
recommended it begin October 1'.
Administrator Chandler advised that the County is currently running Y2K compliant
software parallel (for two months) and wanted first to make sure that was completed without
difficulty.
ON MOTION by Commissioner Adams, SECONDED BY
Commissioner Ginn, the Board unanimously approved the
recommendation to move the matter forward for public hearing
prior to adoption of the Resolution for the rate changes.
APRIL 139 1999
50
Commissioner Ginn asked that the committee members have an opportunity to
comment.
Adam Kubik said he had beenprivileged to work with staff members of the advisory
committee, and the consultants. The principle concern was to have wide community
acceptance; he felt that had been accomplished thanks to committee discussions and Director
Hubbs' experience.
Ed Nelson, 8775 201 Street, requested the public hearing be held before June. He
thanked Commissioner Ginn and Director Hubbs,.who has vast experience and demonstrated
the willingness and ability to listen and agree and discuss. He lauded Mr. Kubik for his
years and years of expertise in this field of work and the work he has put into this committee.
The committee was well organized, met regularly, and discussed everything. He
congratulated Hartman & Associates for their thorough work.
Commissioner Ginn thanked Mr. Nelson for his fine work and requested staff to try
to get the public hearing scheduled before June ill.
Commissioner Adams commented that Mr. Nelson was involved in trying to get the
rates adjusted before any of the Commissioners were elected and that should be a good
lesson — that persistence pays.
B.B. COMMISSIONER ADAMS - RESOLUTION 99-035 -
REPORT ON TALLAHASSEE TRIP AND INTANGIBLE TAX
CUT/REVENUE SHARING "HOLD HARMLESS CLAUSE" SUPPORT
Commissioner Adams advised that she went to Tallahassee for a week as the County's
lobbyist for the Florida Association of Counties. The issue of the intangible tax cut looks
great for individuals, but the tax is one of the major revenue sharing sources for the County,
about $2.5 million per year. The cut calls for almost 25% or $793,000. The Legislature is
moving forward with it and Governor Bush has taken a stance to try to hold the counties
harmless. It will be revenue out of our budget, and the County will have to make up that
difference. It is hoped that growth in Indian River County will make up for it, but if it does
not, the County will have to look at decreasing services or increasing taxes, neither of which
are acceptable. The Governor's office is supporting the counties, but it does not look good
in the Legislature. FACo is working toward trying to get the Legislature to look at a non-
recurring revenue source that will not affect the counties so greatly as this one will, this year,
APRIL 13,1999
51
500K C F'thGE "
FF,
BOOK 108 FnUE
and at least give the counties time to phase it in. If passed, it would mean an immediate cut
in October.
Commissioner Ginn added that the legislators are tying in the savings on the
retirement system contributions, saying that savings will cover the shortfall from the revenue-
sharing. However, the County has had to fund the Florida Retirement System because it was
in such poor financial condition in 1990 when the teachers were added. She suggested the
County send a resolution to the Legislators to support the hold harmless clause.
ON MOTION by Commissioner Ginn, SECONDED BY
Commissioner Adams, the Board unanimously adopted
ResolutionNo. 99-035 (a draft of which the Commissioners had
seen/to be faxed to our Legislators) opposing State legislation
that would cut revenue sharing to Florida counties.
Commissioner Tippin found it astounding that the counties were the ones who bailed
out the Florida Retirement System and now cannot get the benefit of it. He was surprised
that the media had not reported on that.
Commissioner Stanbridge found it interesting that State officials wondered why local
government does not trust State government.
Commissioner Adams pointed out that just since 1990, Indian River County alone has
funded almost $15 million in the Florida Retirement System to pick up their unfunded
liability. She felt that budget package would be voted on sometime during the week and
urged the Resolution be faxed out today.
RESOLUTION NO. 99-35
A RESOLUTION OF BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, OPPOSING STATE LEGISLATION
THAT WOULD -CUT REVENUE SHARING TO
FLORIDA COUNTIES
WHEREAS, Indian River County has received revenue sharing from the State of Florida on
a historical basis; and
WHEREAS, recent cuts of revenue sharing will provide an immediate financial burden to
Indian River County; and
WHEREAS, the County may be forced to cut services and raise taxes if growth in the county
tax base does not meet this deficit. -
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the County is opposed to the
significant intangible tax cut and would encourage the Florida Legislature to hold Florida counties
harmless, and support the Governor's version.
APRIL 13,1999
52
0 46
The Resolution was moved by Commissioner Ginn, and seconded by Commissioner Adams,
and upon being put to a vote, the vote was as follows:
Chairman Kenneth R. Macht Aye
Vice Chairman Fran B. Adams Aye
Commissioner Caroline D. Ginn Aye
Commissioner Ruth Stanbridge Aye
Commissioner John W. Tippin Aye
The Chairman thereupon declared the resolution duly passed and adopted this 13 day of April,
1999.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
,rtY LL`VG''••.
i'•
'
4ennR Macht,
Attest: ,
Jeffrey K. n, Clerk
Approved as to form and legal sufficiency:
Charles Vitunac, County Attorney
13A COMMISSIONER STANBRIDGE - COMMENT ON FIRE
HAZARD - CHIP HARVESTERS (DONALD LAFOUNTAM
UPTAKE ISSUE TO CIRCUIT COURT FOR IMMEDIATE ACTION
Commissioner Stanbridge was very alarmed about the fire hazard in the county which
has been going on for a number of years. She felt the Commission should do whatever we
need to do about the problem.
Emergency Services Director Doug Wright advised that this is the 71 fire at this
location since 1995. It has consumed a large amount of County resources over that time.
The current fire started the previous day at about 3 p.m. Thirty-four people have been
fighting the fire (volunteers and paid staff). As of 8 a.m. this morning, at least two million
gallons of water have been used from the water system. About 60,000 gallons per hour were
being used. The fire cannot be put out, they can only keep it down. The burn is down in the
deep piles of chipped yard wastes. The site has been so fully filled, the firefighters cannot
get close and are having to fight it from outside the perimeter. He will be meeting with the
County Attorney's Office and Environmental Health Director Michael J. Galanis.
Enforcement action has been brought in the past without much success. Something needed
to be done. _
APRIL 13, 1999
53
BOOK 103 PAGE �' "
BOOK is FAGS '3
Commissioner Stanbridge added that this fire could have threatened homes and
businesses in the area, and Director Wright reported there had been some fires in residential
yards and there was some damage to equipment belonging to a business to the west of the
fire. We have been lucky so far.
Environmental Health Director Michael J. Galanis, who is also the Environmental
Control Officer for the County, gave some of the history of this business and the
environmental hazards it has been cited for in the past. The chipping operation was more of
a landfill, but the Florida Department of Environmental Protection would never agree. The
DER did require the owner to get an air pollution permit and made some requirements on the
chipping operation. It is easy to say, "We should have never allowed it," but it was allowed.
The Board of County Commissioners currently has a $10,000 lien on the property which
could be foreclosed. Foreclosure has thus far been resisted because if the County takes over
the property, the County will have to clean it up. In the past, he thought that would not be
wise, but knows of no other solution. The use is not compatible with the area and the owner
apparently is more interested in taking in landscape waste than selling chipped materials.
In response to Chairman Macht, County Attorney Vitunac confirmed that the Board
does have the prerogative of foreclosure on the property.
Commissioner Adams suggested something be done about the fire, and Director
Wright made it clear that the fire fighting was restrained because the firefighters did not have
access to the private property, merely the perimeter.
There was discussion about the inaccessibility to the property and its public nuisance
aspect and the spiraling costs associated with fighting the fire.
Mr. Galams asked, if the foreclosure on the lien is successful, if the owner could just
pay us which would help cover some of the costs incurred. If we do take the property, the
County must clean it up and he wanted everyone to understand that.
Commissioner Adams pointed out the effect on all of the neighbors in that part of the
county. Roads have had to be closed which has caused about 10% of our residents to be held
captive. The Sheriff's Department has had to be involved. The costs are escalated because
the owner has not followed the rules. The Board has been very lenient, unfortunately, thus
far and it is time for the owner to stop being such a nuisance.
CountyAttorney Vitunac suggested the Board authorize his departmentto take Circuit
Court action and forget the Code Enforcement Board and the Environmental Control Board,
who have tried but have been fought by the DEP, which refused to acknowledge the obvious
APRIL 13, 1999
54
fact that this is a "landfill for tree stumps."
MOTION WAS MADE by CommissionerAdams, SECONDED
BY Commissioner Ginn, directing the County Attorney to go to
Circuit Court immediately, move quickly with foreclosure, and
get the Department ofEnvironmental Protection to look over the
situation and reevaluate their stance.
Under discussion, Commissioner Stanbridge agreed that they must use the most legal
and safest way to get this resolved; it needed to be stopped immediately. The neighborhood
has been in bondage all these years and it is just getting worse instead of better.
Commissioner Tippin commented it had gone on too long, there has to be an end, no
one can say the County has been over -tough.
The Chairman CALLED THE QUESTION and the motion
carried unanimously.
Mr. Galanis understood he was to proceed with foreclosure, and County Attorney
Vitanac agreed to assist in that procedure.
14.A. EMERGENCY SERVICES DISTRICT
The Chairman announced that immediately upon adjournment of the meeting the
Board would reconvene sitting as the Board of Commissioners for the Emergency Services
District.
Those Minutes are being prepared separately.
DOCUMENT MADE PART OF THE RECORD - PROCLAMATION
HONORING DR SAMUEL A. HUNTER
PROCLAMATION
HONORING DR. SAMUEL A. HUNTER
WHEREAS, Dr. Samuel A. Hunter was born in St Petersburg, Florida and reared in Tallahassee, Florida;
and
WHEREAS, Dr. Hunter attended the public schools of Leon County and Florida A & M University
Demonstration School, graduating from Lincoln High School, Tallahassee; and
APRIL 13, 1999
55
BOOK -IUJ F'Aut 9113
BOOK
WHEREAS. Dr. Hunter received a B.S. Degree in Health and Physical Education and an MA Degree in
Supervision and Administration from Florida A & M University, and Ed. D Degree in Educational Administration
from Nova University; and
WHEREAS, Dr. Samuel A. Hunter served two years in the United States Army, most of which was spent
on foreign duty in the Pacific Theater of Operation; and
WHEREAS, he married Audrey B. Wilson of Tallahassee, and fathered five children; and
WHEREAS. Dr. Hunter was elected "Teacher of the Yetis" by the Leon:County Teachers Association, and
he served as President ofthe Florida State Teachers Association and as President of the Florida Association of School
Administrators, receiving an award of Outstanding and Meritorious Service by both associations; and
WHEREAS, Dr. Hunter served seven years as Director of Research and Evaluation, and ten years as Chief
Negotiator and Director of Employee Relations for the Indian River County School District. He served this same
School District as Assistant Superintendent, retiring from the education profession in 1986 after thirty-seven years of
service; and
WHEREAS, Dr. Samuel A. Hunter is a member of the General Board of the African Methodist Episcopal
Church, and Director of Sunday School Superintendents of the Eleventh Episcopal District (embracing Florida and
the Bahamas) of the AME Church. He is Parliamentarian for the South Florida Conference Lay organization and the
Eleventh Episcopal District lay organization; and
1995; andWHEREAS. Dr. Hunter was elected "Layman of the Yea" for the African Methodist Episcopal Church in
WHEREAS, the Indian River County School District designated the Dr. Samuel A. HunterAdministrration
Building at Oslo Middle School in his honor on March 21, 1999; and
WHEREAS, Dr. Samuel A. Hunter is currently President and Principal Consultant of Hunters Consulting
Agency, Vero Beach, Florida.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA that the Board and residents of Indian River County pay honor to Dr.
Samuel A. Hunter for his dedication and many years of service to the education of our young people, and we wish
him the very best in all of his titdue endeavors.
Adopted this 13 day of April, 1999.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
%r
ANNETH IL MACHTLC4AIRMAN
103 FAG 9,38
There being no further business, upon motion duly made and seconded, the Chairman
adjourned the meeting at10:58 a.m.
ATTEST:
Jeffrey K. Barton, Clerk
Minutes approved q t 9
APRIL 13, 1999
FV
Kenneth R Macht, Chairman