HomeMy WebLinkAbout05/12/2015 (2) BOARD OF COUNTY
COMMISSIONERS
\T INDIAN RIVER COUNTY, FLORIDA
,,. .r ,�. REGULAR MEETING MINUTES
;e ''' TUESDAY, MAY 12, 2015
Commission Chambers
14
_ Indian River County Administration Complex
ORS, ,,,
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS DISTRICT
Wesley S.Davis, Chairman District 1 Present Joseph A.Baird, County Administrator Present
Bob Solari,Vice Chairman District 5 Present Dylan Reingold, County Attorney Present
Joseph E. Flescher District 2 Present Jeffrey R. Smith, Clerk of the Circuit Present
Peter D. O'Bryan District 4 Present Court and Comptroller
Tim Zorc District 3 Present Maureen Gelfo,Deputy Clerk Present
DVD PACKET
TIMES PAGES
1. CALL TO ORDER 9:00 A.M.
2. INVOCATION Commissioner Wesley S. Davis, Chairman
3. PLEDGE OF ALLEGIANCE Commissioner Tim Zorc
4. ADDITIONS/DELETIONS TO THE AGENDA/ EMERGENCY ITEMS
9:01 Delete: Item 14.A.1. Chairman Wesley S. Davis - Jungle Trail and Fire Tower
a.m.
ON MOTION by Commissioner Flescher, SECONDED by Commissioner
O'Bryan, the Board unanimously approved the agenda as amended.
5. PROCLAMATIONS and PRESENTATIONS
9:01 A. Presentation of Proclamation Designating May 14, 2015, as Jordan Darrell
a.m. Day
1
Commissioner Zorc read and presented the Proclamation to Jordan
Darrell's parents Kara and Ray Darrell, his godmother Mamie Pruett,
Board of County Commission Meeting Page 1
May 12,2015
and Jennifer Graves, Foundation 15 Director. Details were provided on
the upcoming fundraiser, the First Annual Jordan Bowl, to be held at
the Citrus Bowl on Saturday, May 16, 2015, at 10:00 a.m. Foundation
15 was established to raise scholarship funds for youth in academics and
sports.
6. APPROVAL OF MINUTES PAGE
None
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
None
8. CONSENT AGENDA
ON MOTION by Commissioner Flescher, SECONDED by Chairman Davis, the
Board unanimously approved the Consent Agenda, pulling Item 8.E., for
discussion.
9:07 A. Approval of Warrants—April 24, 2015 to April 30, 2015
a.m. (memorandum dated April 30, 2015) 2-8
Approved the list of warrants (checks) and wires as supplied by the
Comptroller's office.
B. Engagement of Berger Singerman LLP for Public Service Commission
Appeals
(memorandum dated May 5, 2015) 9-20
Authorized the County Attorney or the County Administrator to
execute the engagement letter with Berger Singerman LLP.
C. Final Payment for Engineering Consulting Services with Schulke, Bittle
& Stoddard, LLC., for Professional Services for Engineering Design,
Permitting and Construction Services for Conflict Resolution between
Water and Sewer Mains and Proposed Drainage on U.S. 1 South of 11th
Street SW to the County Line—UCP #4096
(memorandum dated April 30, 2015) 21-23
Approved: (1) the new total project budget of$80,390.50; and (2) the
Final Invoice No. 12-147-23 from Schulke, Bittle & Stoddard, LLC, in
the amount of$1,653.68 for additional reimbursables.
D. Approval of Award for Bid 2015038 —Wet Well Rehabilitations
(memorandum dated May 5, 2015) 24-31
Approved: (1) the bid award to the lowest most responsive and
responsible bidder, J&H Waterstop Utilities, Inc. of Orange City,
Florida; (2) the agreement with J&H Waterstop Utilities, Inc.; and (3)
authorized the Chairman to execute same upon review and approval
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May 12,2015
by the County Attorney as to form and legal sufficiency, and after
receipt and approval of the required insurance by Risk Management.
9:07 E. Collective Bargaining Agreement Between Indian River County
a.m.
Firefighters/Paramedics Association, Local 2201, I.A.F.F. (the Union) and
Indian River County Emergency Services District
(memorandum dated May 7, 2015) 32-125
Commissioner O'Bryan spoke in support of the finalized Collective
Bargaining Agreement between the County and Union, and
commended the firefighters/paramedics on their exemplary service to
the community.
ON MOTION by Commissioner O'Bryan, SECONDED by
Commissioner Flescher, the Board unanimously approved and
authorized the Chairman to execute the finalized version of the
Collective Bargaining Agreement between Indian River County
Firefighters/Paramedics Association, Local 2201, International
Association of Firefighters (the Union), and Indian River County
Emergency Services District.
F. Final Pay to Masteller and Moler, Inc., for WO No. 3 — Central Regional
Wastewater Plant (Central Regional WWTP) Sludge Holding Tank
Modifications
(memorandum dated April 27, 2015) 126-127
Approved Final Pay to Masteller and Moler, Inc., in the amount of
$587.97.
G. Final Pay and Release of Retainage for R. J. Sullivan Corp. on the Central
Wastewater Treatment Plant (Central WWTP) Sludge Holding Tank
Modifications Project—UCP 4102
(memorandum dated April 27, 2015) 128-133
Approved the Final Pay Application No. 11 to R.J. Sullivan
Corporation in the amount of$32,582.95.
H. Work Order No. 9 CB&I Coastal Planning and Engineering, Inc., Sector 3
Beach Restoration Project, 2015 Post Construction Physical Monitoring
Services
(memorandum dated May 4, 2015) 134-142
Approved and authorized the Chairman to execute Work Order No. 9
to the contract with CB&I Coastal Planning and Engineering, Inc.
Work Order No. 2 Morgan & Eklund, Inc., 2015 Beach Profile
Monitoring Surveys
(memorandum dated May 5, 2015) 143-149
Approved and authorized the Chairman to execute Work Order No. 2
to the Professional Land Surveying and Mapping Services contract
with Morgan and Eklund, Inc.
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May 12,2015
J. Award of Bid No: 2015037, 20`h Avenue and 16th Street Intersection
Improvements, IRC Project No. 0225
(memorandum dated May 1, 2015) 150-160
Approved: (1) that the project be awarded to Timothy Rose
Contracting, Inc., in the amount of $1,112,457.78; (2) approved the
sample agreement; and (3) authorized the Chairman to execute said
agreement after receipt and approval of the required Public
Construction Bond and Certificate of Insurance and after the County
Attorney has approved the agreement as to form and legal
sufficiency.
K. Change Order No. 1 and Release of Retainage, 69th Street Bridge over the
Indian River Farms Water Control District (IRFWCD) Lateral G. Canal,
IRC Project No. 1363
(memorandum dated April 28, 2016) 161-167
Approved: (1) Change Order No. 1 to Melvin Bush Construction,
Inc., decreasing the contract to $190,570.44; and (2) Melvin Bush
Construction, Inc. Contractor's Application for Payment No. 3 in the
amount of$9,528.52 for release of retainage.
L. Board Approval of Resolutions for Grant Applications to the Florida
Inland Navigation District for Replacement of the Round Island Riverside
Park Boardwalk and for Dock Restoration at the Archie Smith Fish House
(memorandum dated May 5, 2015) 168-177
Approved: (1) Attachment E-6 Resolution 2015-059, authorizing and
approving a grant application to the Florida Inland Navigation
District Waterways Assistance Program for improvements and
repairs to be made to Round Island Riverside Park; (2) Resolution
2015-060, Attachment E-6 Resolution for Assistance 2015 under the
Florida Inland Navigation District Waterways Assistance Program;
and (3) authorized the Board to execute the resolutions on behalf of
the County.
(Clerk's Note: Resolution 2015-060 is for Archie Smith Fish House
Phase IIA Dock Restorations Project)
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
9:09 A. Indian River County Clerk of the Circuit Court and Comptroller,
a.m. Jeffrey R. Smith
Laserfiche and Granicus Software Proposal
(memorandum dated May 5, 2015) 178-222
Clerk of Circuit Court and Comptroller Jeffrey Smith recalled the
Board's direction on November 8, 2011, for Clerk and County staff to
explore new software for official document management, public
records requests, agenda/minutes production, and enhanced video
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May 12,2015
streaming of County meetings. He advised that the current records
management software is obsolete, and defined the benefits to the
Clerk and County of the following proposed software systems:
• Laserfiche: Digital Document Management
• Granicus: Agenda/Minutes Management and Webcasting
Chairman Davis said he was familiar with Granicus, and supported
the Clerk's request.
Vice Chairman Solari commented on the increase in public records
requests, and voiced support for the software. He also inquired on
the funding, and fmancial details were provided by Mr. Smith and
County Administrator Joseph Baird.
Commissioner Zorc mentioned a software system (used in Brevard
County), that has voice recognition capability and records
Commission votes.
Maria Suesz, Clerk to the Board Supervisor, advised that Granicus
has "real-time" voting, which would allow the Commissioners to
electronically record their votes.
MOTION WAS MADE by Vice Chairman Solari, SECONDED by
Commissioner Flescher, to approve funding for the purchase of the
Laserfiche and Granicus software programs.
County Attorney Dylan Reingold clarified that while the Board is
approving the funding for the Laserfiche and Granicus software, the
Clerk's Office will be purchasing the software in accordance with the
Clerk's purchasing policies.
The Chairman CALLED THE QUESTION and the Motion carried
unanimously.
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
B. PUBLIC DISCUSSION ITEMS
(As a general rule, public discussion items should be limited to matters on
which the commission may take action.)
1. Request to Speak from Patricia Hunt Regarding New Public
Cameras in Public Building, Documented etc. 223
Absent
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C. PUBLIC NOTICE ITEMS
None
11. COUNTY ADMINISTRATOR MATTERS
None
12. DEPARTMENTAL MATTERS PAGE
A. Community Development
None
B. Emergency Services
None
C. General Services
None
1. Human Services
None
2. Sandridge Golf Club
None
3. Recreation
None
D. Human Resources
None
E. Office of Management and Budget
None
F. Public Works
None
G. Utilities Services
None
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May 12,2015
13. COUNTY ATTORNEY MATTERS
9:18 A. Sunset of Ordinance Amending Section 300.02 (Prohibited hours of sale,
a.m. service and consumption)
(memorandum dated May 5, 2015) 224-225
County Attorney Dylan Reingold recalled the City's adoption of an
Ordinance on May 20, 2014, to extend the hours that alcohol could
be served from 1:00 a.m. to 2:00 a.m., with a sunset provision dated
June 15, 2015. He stated that on July 1, 2014, the County
Commission had subsequently adopted Ordinance 2014-013,
providing the same extension and sunset provision with regards to
alcohol sales. Attorney Reingold reported that the City has decided
to make its Ordinance permanent, and asked whether the Board also
wished to maintain the extended hours for alcohol sales.
Sheriff Loar attested that there had been no dramatic increase in
alcohol-related incidents related to the 2:00 a.m. cut-off time.
Attorney Reingold provided the Board with a report (copy on file)
from the Sheriff's Office reflecting the number of alcohol-related
incidents prior to Ordinance 2014-013, as well as after.
MOTION WAS MADE by Commissioner Flescher, SECONDED by
Commissioner O'Bryan, to direct the County Attorney's Office to
draft an ordinance maintaining the extended hours until 2:00 a.m.,
for the sale of alcohol in the unincorporated areas of the County.
The Chairman invited public input; there were no speakers.
The Chairman CALLED THE QUESTION and by a 4-1 vote
(Commissioner Zorc opposed), the Motion carried.
Attorney Reingold anticipated bringing the Ordinance back to a
Public Hearing on June 9, 2015.
9:22 B. County Attorney's Annual Employment Agreement
a.m. (memorandum dated May 1, 2015)
226-230
Attorney Reingold reported that his employment contract will expire
on July 1, 2015, and requested that the Board extend the agreement
for another year with one minor change.
ON MOTION by Commissioner Flescher, SECONDED by
Commissioner O'Bryan, the Board unanimously approved the
Annual Employment Agreement with Dylan T. Reingold, and
authorized the Chairman to execute same.
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May 12,2015
Vice Chairman Solari pointed out that the change in the contract
pertains to affording Attorney Reingold the same cost of living
increase that all other County employees have.
Several Commissioners congratulated Attorney Reingold on his
excellent job performance, and commended the County Attorney's
office as a whole.
Attorney Reingold praised his legal staff.
14. COMMISSIONERS MATTERS
A. Commissioner Wesley S. Davis, Chairman
1. Jungle Trail and Fire Tower
(memorandum dated May 6, 2015) 231-232
Deleted
B. Commissioner Bob Solari, Vice Chairman
None
C. Commissioner Joseph E. Flescher
None
D. Commissioner Peter D. O'Bryan
None
E. Commissioner Tim Zorc
None
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
9:25 The Board reconvened as the Board of Commissioners of the
a.m. Emergency Services District. Those Minutes are available
separately.
1. Approval of Minutes Impasse Hearing March 20, 2015 —
Emergency Services District and Firefighters/Paramedics
Association Local 2201 I.A.F.F.
2. Approval of Minutes Meeting of March 24, 2015
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May 12,2015
3. Approval of Minutes Meeting of April 7, 2015
4. Approval of Minutes Meeting of April 14, 2015
5. New World Systems Records Management and Tracking
Software
(memorandum dated April 30, 2015) 233-241
B. Solid Waste Disposal District
The Board reconvened as the Board of Commissioners of the Solid
Waste Disposal District. Those Minutes are available separately.
9:27 1. Approval of Minutes April 7, 2014
a.m.
2. Request to Participate in the "2015 KIRB Marketplace" at Indian
River Mall
(memorandum dated May 1, 2015) 242-247
C. Environmental Control Board
None
16. ADJOURNMENT
There being no further business,the Chairman declared the meeting adjourned at 9:29 a.m.
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA Wesley S. Davis, Chairman
Clerk of Circuit Court and Comptroller
By: oApproved: June 2, 2015
BCC/MG/2015Minutes
Board of County Commission Meeting Page 9
May 12,2015