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Home My WebLink About05/19/2015 (3) BOARD OF COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA SOLID WASTE DISPOSAL DISTRICT �� MEETING MINUTES ' 05:7 " 1 TUESDAY, MAY 19, 2015 j County Commission Chamber Indian River County Administration Complex fit et4.()RI v 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COMMISSIONERS DISTRICT Wesley S.Davis, Chairman District 1 Present Joseph A.Baird, County Administrator Present Bob Solari,Vice Chairman District 5 Present Dylan Reingold, County Attorney Present Joseph E.Flescher District 2 Present Jeffrey R. Smith, Clerk of the Circuit Present Peter D. O'Bryan District 4 Present Court and Comptroller Tim Zorc District 3 Present Maureen Gelfo,Deputy Clerk Present DVD CALL TO ORDER 9:38 A.M. PACKET TIMES PAGES 15. SPECIAL DISTRICTS AND BOARDS B. Solid Waste Disposal District 9:38 1. Approval of Minutes Meeting of April 21, 2015 a.m. ON MOTION by Commissioner O'Bryan, SECONDED by Vice Chairman Solari, the Board unanimously approved the Solid Waste Disposal District meeting of April 21, 2015, as written. 9:39 2. Recycling Update for the Town of Indian River Shores a.m. (memorandum dated May 11, 2015) 234-236 Director of Utility Services Vincent Burke recalled the Board's approval on April 21, 2015, of the Solid Waste and Recyclables Collection Franchise Agreement to Waste Management, Inc. At that meeting, Robert Stabe, the Town Manager of Indian River Shores (the Town) discussed the Town's renewal of its franchise agreement with Republic Services for solid waste and recyclables collection. Director Burke said that Mr. Stabe has subsequently confirmed the Town's intention to continue with Republic through December 31, 2017, and in view of this, the County will need to make an adjustment in the collection of the non-ad valorem Solid Waste Disposal District Page 1 May 19,2015 tax assessments for the SWDD (governed by Ordinance 95- 01). He also spoke to the need to update all of the Interlocal Agreements for Solid Waste and Recyclables Collection between the SWDD and municipalities. MOTION WAS MADE by Vice Chairman Solari, SECONDED by Commissioner Flescher, to direct staff to begin updating the Interlocal Agreements between the Indian River County Solid Waste Disposal District and municipalities, keeping in mind the State's mandate to reach 75% recycling in five years. Bob Johnson, Coral Wind Subdivision, was concerned about job losses occurring when the County transitions from Republic Services to Waste Management. Staff revealed that Waste Management was interested in hiring some of Republic Services employees to fill new positions. The Chairman CALLED THE QUESTION and the Motion carried unanimously. 9:49 3. Work Order CCNA-2015 Work Order (WO) No. 2 to Geosyntec a.m. for One Year of Groundwater Monitoring/Reporting and Related Consulting Services at the Former South Gifford Road Landfill (memorandum dated May 8, 2015) 237-252 Director of Utility Services Vincent Burke explained that the County's consultant, Geosyntec Consultants Inc., provides to the Florida Department of Environmental Protection (FDEP) a semi-annual groundwater monitoring report on the Former South Gifford Road Landfill site. He advised that due to modifications in the reporting method, there will be a reduction in Geosyntec's staff time and associated costs. Director Burke requested that the Board approve Work Order No. 2 for Geosyntec to continue its monitoring and reporting activities for an additional one-year period. Vice Chairman Solari pointed out that the groundwater monitoring pertains to the underground chlorinated volatile organic compound (CVOC) plume that was identified at the Former South Gifford Road Landfill. ON MOTION by Vice Chairman Solari, SECONDED by Commissioner Zorc, the Board unanimously approved and authorized the Chairman to execute the CCNA-2014 Work Order No. 2 authorizing Geosyntec Consultants Inc., to provide groundwater monitoring/reporting and related Solid Waste Disposal District Page 2 May 19,2015 consulting services for the Former Gifford Road Landfill in compliance with Florida Department of Environmental Protection requirements for a period of (a) one year not to exceed fee of$92,476. 9:51 4. Amendment No. 1 to Work Order No. 10 to Geosyntec for a.m. Continuation of Brownfield Assessment Work for the Former South Gifford Road Landfill Site (memorandum dated May 11, 2015) 253-260 Director of Utility Services Vincent Burke reported that this item pertains to the testing by Geosyntec Consultants Inc., of the surface area of the Former South Gifford Landfill to determine if it would be safe for recreational usage. He recalled the Board's authorization on March 3, 2015 for staff to meet with the Florida Department of Environmental Protection (FDEP) and the Treasure Coast Regional Planning Council (TCRPC) to discuss site redevelopment, and asked the Board to approve Amendment No. 1 to Work Order No. 10 authorizing Geosyntec to support staff at said meetings. MOTION WAS MADE by Commissioner Flescher, SECONDED by Chairman Davis, to approve and authorize the Chairman to execute Amendment No. 1 to Work Order No. 10 authorizing Geosyntec Consultants, Inc., to support Indian River County Solid Waste Disposal District at two meetings for the Former Gifford Road Landfill to further the site redevelopment planning for the Site at a cost not to exceed fee of$4,971. Commissioner Zorc asked whether there would be other possible uses for the site. Director Burke stated that potential uses for the site were not restricted to recreational, but precautions would have to be taken with any type of indoor usage. Vice Chairman Solari reported that the City of Vero Beach has no plans to improve their 60-acre parcel at the Former South Gifford Landfill. The Chairman CALLED THE QUESTION and the Motion carried unanimously. 9:54 5. Update on the Feasibility of Solid Waste Processing and a.m. Recycling Services (memorandum dated May 6, 2015) 261-270 Director of Utility Services Vincent Burke recalled the Board's approval on January 6, 2015, for Kessler Consulting, Solid Waste Disposal District Page 3 May 19,2015 Inc. (KSI) to initiate a feasibility study and procurement process to help the County achieve the State's recycling goal of 75% by 2020. He reported that KSI has prepared a Technical Memorandum summarizing the feasibility evaluation, completed in Task 1, and outlining the structure of the procurement process, to be done in Task 2. He described Infinitus Energy's mixed waste processing facility in Alabama, and posed the possibility of a public/private partnership to develop a similar facility in the County. He discussed the prospect of the SWDD exporting its waste out-of-County, and mentioned that it might be necessary to import waste from adjacent municipalities to meet possible minimum tonnage requirements. He stated that the proposed Request for Information (RFI)/Request for Proposal (RFP) process will identify and evaluate companies who may be interested in developing a waste processing system in the County that maximizes waste diversion. Director Burke noted three key factors to consider in waste diversion: (1) mixed waste processing; (2) construction and demolition debris (C&D); and (3) biosolids conversion. He advised that if the Board authorizes staff and KSI to move forward with the procurement process, a selection committee would be formed to rank the proposals, and staff would report back to the Board sometime in January/February 2016. Commissioner Zorc asked staff to report back on the costs for processing the waste stream in-County, versus transporting the waste out-of-County. Vice Chairman Solari asked staff to report back on the possible impacts on the County's roads if out-of-County waste was trucked in, and on the costs to Infinitus Energy for implementing Phase II of its mixed waste processing facility. ON MOTION by Vice Chairman Solari, SECONDED by Commissioner O'Bryan, the Board unanimously authorized staff and Kessler Consulting, Inc., to proceed with the procurement process for Solid Waste Processing and Recycling Services. ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 10:06 a.m. Solid Waste Disposal District Page 4 May 19,2015 ,:11\\S S I O NERs., :a. AWyjelitzgel_ iSi ,11-", ---, S1606�A .•,,• :.. Jeffrey R. Smith, CPA, CGFO, CGMA Wesley S. Davis, Chairman •.,, N RNE Clerk of Circuit Co rt and Comptroller By: ----., V Approved: JUN 2 3 2015 Deputy Cle SWDD/MG/2015 Minutes Solid Waste Disposal District Page 5 May 19,2015