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03/17/2015
BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA TUESDAY, MARCH 17, 2015 - 9:00 A.M. County Commission Chamber Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS DISTRICT Wesley S. Davis, Chairman Bob Solari, Vice Chairman Joseph E. Flescher Peter D. O'Bryan Tim Zorc District 1 District 5 District 2 District 4 District 3 Joseph A. Baird, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 9:00 A.M. Stan Boling, Community Development Director Commissioner Tim Zorc 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS A. Presentation of Proclamation Designating March 15 through March 21, 2015 as Surveyors Week PAGE 1 B. Presentation of Proclamation Designating the Month of March, 2015, as March for Meals Month 2 C. Presentation of Proclamation Designating April 12, 2015 to April 17, 2015, as Indian River County Celebrating Children's Week 3 March 17, 2015 Page 1 of 6 6. APPROVAL OF MINUTES None 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION None PAGE 8. CONSENT AGENDA A. Approval of Warrants — February 27, 2015 to March 5, 2015 (memorandum dated March 5, 2015) 4-12 B. Resolution Formally Designating a Portion of County Owned Property Along 26th Street as Right -Of -Way (memorandum dated March 6, 2015) 13-20 C. Miscellaneous Budget Amendment 010 (memorandum dated March 9, 2015) 21-26 D. Approval of Award for Annual Bid 2015006 — Annual Bid for Sod (memorandum dated March 10, 2015) 27-28 E. Request by VFW for Donation of Excess SRA Van (memorandum dated March 9, 2015) 29-33 F. F.D.O.T. Small County Outreach Program (SCOP) Agreement and Resolution Authorizing the Chairman's Signature for Construction and Construction Engineering Inspection (CEI) Services Aviation Boulevard/20th Avenue Intersection Improvement — IRC Project No. 1422 — FM 437004-1- 58-01 (memorandum dated March 17, 2015) 34-58 G. 10' Utility Easement for New 4th Street/43`d Avenue Fire Station (memorandum dated March 11, 2015) 59-62 H. Renewal of Professional Coastal Engineering and Coastal Environmental Services Agreement RFQ No. 2012050 (memorandum dated March 9, 2015) 63-75 March 17, 2015 Page 2 of 6 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES PAGE A. Indian River County Sheriff Deryl Loar 1. Request for $30,000 from Law Enforcement Trust Fund to be used to purchase equipment and support programs and agencies (letter dated February 26, 2015) 76-77 2. Request for $32,642.31 from Law Enforcement Trust Fund to be used to purchase external vest carriers (letter dated February 26, 2015) 10. PUBLIC ITEMS A. PUBLIC HEARINGS None B. PUBLIC DISCUSSION ITEMS None 78-79 C. PUBLIC NOTICE ITEMS 1. Noticed of Scheduled Public Hearings for March 24, 2015: (memorandum dated March 9, 2015) 80 a. Consideration of County -initiated Amendments to Land Development Regulations (LDRs) Chapter 902 (Administrative Mechanisms) and Chapter 915 (Planned Developments) to Grant the Planning and Zoning Commission the Authority to Approve Certain Modifications to Planned Development (PD) Setbacks and Other Dimensional Criteria and the Powers of the Board of (Zoning) Adjustment to Grant Variances Legislative b. Faith Baptist Church, Inc. of Vero Beach, Fla.'s Request for Special Exception Use Approval for a Modular Office Addition Quasi -Judicial 11. COUNTY ADMINISTRATOR MATTERS None March 17, 2015 Page 3 of 6 12. DEPARTMENTAL MATTERS PAGE A. B. C. D. E. F. G. March 17, 2015 Community Development None Emergency Services None General Services None 1. Human Services a. Children's Services Funding Allocation for Fiscal Year 2015/2016 (memorandum dated March 9, 2015) 81-83 b. Children's Services Advisory Committee's Recommendation RFP# 2015031 New Focus Areas for 2015-16 and Sample Agency Contract to be Used (memorandum not dated) 2. Sandridge Golf Club None 3. Recreation None Human Resources None Office of Management and Budget None Public Works None Utilities Services None 84-151 Page 4 of 6 13. COUNTY ATTORNEY MATTERS A. Legislative Update (memorandum dated March 11, 2015) PAGE 152 B. Resolution Urging Legislature and Governor Scott to Support Keeping the National Navy UDT-SEAL Museum in Ft. Pierce (memorandum dated March 11, 2015) C. Potential Lawsuit Challenging U.S. Department of Transportation's Approval of the Issuance of $1,750,000,000 of Tax Exempt Private Activity Bonds for All Aboard Florida (memorandum dated March 11, 2015) 14. COMMISSIONERS MATTERS A. B. C. D. E. Commissioner Wesley S. Davis, Chairman None 153-155 156-157 Commissioner Bob Solari, Vice Chairman 1. Public Information Request (memorandum dated March 11, 2015) 158-162 Commissioner Joseph E. Flescher None Commissioner Peter D. O'Bryan None Commissioner Tim Zorc None 15. SPECIAL DISTRICTS AND BOARDS A. B. March 17, 2015 Emergency Services District None Solid Waste Disposal District 1. Summary of RFP No. 2015023 Solid Waste and Recyclables Collection Services (memorandum dated March 4, 2015) 163-167 Page 5 of 6 15. SPECIAL DISTRICTS AND BOARDS PAGE C. Environmental Control Board None 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meeting may be broadcast live by Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. March 17, 2015 Page 6 of 6 PROCLAMATION DESIGNATING MARCH 15 THROUGH MARCH 21, 2015 AS SURVEYORS WEEK 54 WHEREAS, surveyors and mappers are counted among the founding leaders of our country and were instrumental in the formation of the layout of property boundaries in the United States which have provided our citizens the enjoyment of property ownership; and WHEREAS, George Washington, Thomas Jefferson, and other former Presidents of the United States served their fellow colonists as surveyors; and WHEREAS, the citizens of Florida recognize the valuable contributions of the surveying and mapping profession to history, development, and quality of life in Florida and the United States of America, and make important decisions based on the knowledge and expertise of licensed surveyors and mappers; and • WHEREAS, the surveying and mapping profession requires special education, training, the knowledge of mathematics, the related physical and applied sciences, and requirements of law for evidence; and WHEREAS, surveyors and mappers are uniquely qualified and licensed to determine and describe land and water boundaries for the management of natural resources and protection of private and public property rights; and WHEREAS, the continual advancements in instrumentation have required the surveyor and mapper not only to be able to understand and implement the methods of the past, but also to learn and employ modern technology in finding solutions to meet the challenges of the future; NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board designates the week of March 15 through March 21, 2015, as FLORIDA SURVEYORS & MAPPERS WEEK and recognizes the many contributions, and the ongoing dedication, of surveyors and mappers to the citizens of Indian River County, Florida and the United States. Adopted this 171" day of March, 2015. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Wesley S. Davis, Chairman Bob Solari,laVice Chairman p'l'.r Peter D. O'Bryan Jz5seph'_. Flescher Tim PROCLAMATION! Std DESIGNATING THE MONTH OF MARCH, 2015, AS March for Meals Month WHEREAS, on March 22, 1972, President Richard Nixon signed into law a measure that amended the Older Americans Act of 1965 and established a national nutrition program for seniors 60 years of age and older; and WHEREAS, Meals on Wheels America established the National March for Meals Campaign in March 2002 to recognize the historic month, the importance of Older Americans Act Nutrition Programs, both congregate and home -delivered, and raise awareness about the escalating problem of senior hunger in America; and WHEREAS, the 2015 observance of the March for Meals campaign provides an opportunity to support Meals on Wheels programs that deliver vital and critical services by donating, volunteering, and raising awareness about senior hunger and isolation; and WHEREAS, Older Americans Act Nutrition Programs, both congregate and home -delivered, in Florida have served our communities admirably for more than 40 years; and WHEREAS, volunteer drivers for Meals on Wheels programs in Florida are the backbone of the program, not only delivering nutritious meals to homebound seniors and individuals with disabilities, but with care, concern, and attention to their welfare; and WHEREAS, Meals on. Wheels programs in Florida provide nutritious meals to seniors throughout the State helping them maintain their health and independence, avoiding unnecessary hospitalizations and/or premature institutionalization; and WHEREAS, Meals on Wheels programs in Florida provide a powerful socialization opportunity for millions of seniors to help combat loneliness and isolation. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the month of March, 2015, be designated as March for Meals Month in Indian River County, and the Board encourages all citizens to take time this month to honor our Meals on Wheels programs, by the Senior Resource Association, the seniors they serve and the volunteers who care for them. Our recognition of, and involvement in, the national 2015 March for Meals campaign can enrich our entire community and help combat senior hunger and isolation in America. Adopted this 17th day of March, 2015. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Wesley S. Davis, Chairman Be -as -e olari, Vice Chairmna Peter D. O'Bryan os'ph E. Flescher ✓ Tim 77 J 2 Designating April 12, 2015 to April 17, 2015, as Indian River County Celebrating Children's Week WHEREAS, the 20th Annual Children's Week celebrating Parents and Children will take place in Tallahassee from April 12, 2015 to April 17, 2015, bringing thousands of parents, children, professionals, policy makers, community leaders and concerned citizens together to share valuable knowledge and information about children's issues across the state and in our capital city; and WHEREAS, the purpose of Children's Week is to create a shared vision of the State of Florida's commitment to its children and families and to engage a long-term process to develop and implement strategies for moving the shared vision forward; and WHEREAS, in celebration of Children's Week, hundreds of local municipalities will be hosting public events and activities for parents and children in their community; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the week of April 12, 2015 to April 17, 2015, be recognized and hereby declared as "Children's Week" in Indian River County. Adopted this 17th day of March, 2015. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Wesley S. Davis, Chairman fl Bob Solari, Vice Chairman 2 ph E. lescher Tim ZoCG! fir_ J 3 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: FROM: DIANE BERNARDO, FINANCE DIRECT THRU: JEFFREY R. SMITH, COMPTROLLER_ DATE: March 5, 2015 SUBJECT: APPROVAL OF WARRANTS February 27, 2015 to March 5, 2015 HONORABLE BOARD OF COUNTY COMMISSIONERS In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of February 27, 2015 to March 5, 2015. Attachment: DB: MS 4 CHECK NBR 323325 323326 323327 323328 323329 323330 323331 323332 323333 323334 323335 323336 323337 323338 323339 323340 323341 323342 323343 323344 323345 323346 323347 323348 323349 323350 323351 323352 323353 323354 323355 323356 323357 323358 323359 323360 323361 323362 323363 323364 323365 323366 323367 323368 323369 323370 323371 323372 323373 323374 323375 323376 323377 323378 323379 323380 323381 323382 CHECKS WRITTEN CK DATE VENDOR 3/2/2015 GRACES LANDING LTD 3/2/2015 LINDSEY GARDENS LTD 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 3/2/2015 CREATIVE CHOICE HOMES XVI LTD TREASURE COAST HOMELESS SERVICES PINNACLE GROVE LTD VERO CLUB PARTNERS LTD THE PALMS AT VERO BEACH PELICAN ISLES LP INDIAN RIVER RDA LP LINDSEY GARDENS 11 LTD AHS HOLDINGS GROUP LLC DANIEL CORY MARTIN SARAH SPANN MADISON CAY LTD FOUNDATION FOR AFFORDABLE RENTAL HOUSING ORANGE COUNTY HOUSING & C D ALL FLORIDA REALTY SERVICES INC VERO BEACH EDGEWOOD PLACE (305-113) GRACES LANDING LTD MICHAEL JACKOWSKI PAUL JULIN TERRY A LAWRENCE LINDSEY GARDENS LTD BRYAN D BLAIS RIVER PARK ASSOCIATES RICHARD C THERIEN CREATIVE CHOICE HOMES XVI LTD DAVID YORK ST FRANCIS MANOR OF VERO BEACH CITY OF VERO BEACH TREASURE COAST HOMELESS SERVICES FLORIDA POWER AND LIGHT FULCHINI ENTERPRISES INC PATRICIA MEZZINA VENETIAN APARTMENTS OF VERO BEACH HERMOSA PROPERTIES LLC PINNACLE GROVE LTD VERO CLUB PARTNERS LTD INDIAN RIVER COUNTY HOUSING AUTHORITY CRAIG MERRILL CHRISTINE SALTER HAGGERTY FAMILY LTD THE PALMS AT VERO BEACH FELLSMERE COMM ENRICHMENT PROGRAM INC HENRY 0 SPEIGHT DAVID CONDON HILARY MCIVOR PAULA LANE JOHN A CAPPELLO TCG SONRISE 11 LLC TCG SONRISE II LLC PELICAN ISLES LP PELICAN ISLES LP SUNCOAST REALTY & RENTAL MGMT LLC OAK RIVER PROPERTIES INC MICHAEL KANNER RICHARD JOHN KELLER ADINA GOLDMAN AMOUNT 191.00 716.00 2,664.00 260.00 597.00 562.00 2,272.00 870.00 446.00 320.00 575.00 1,073.00 891.00 539.00 2,093.00 515.54 4,127.00 650.00 9,008.00 426.00 519.00 39.00 4,710.00 762.00 16,260.00 550.00 5,786.00 506.00 440.00 228.00 2,599.00 374.00 281.00 850.00 868.00 278.00 7,593.00 19,455.00 55.00 1,199.00 508.00 299.00 14,196.00 93.00 656.00 586.00 680.00 405.00 310.00 284.00 445.00 5,845.00 463.00 7,506.00 812.00 611.00 535.00 514.00 1 CHECK NBR 323383 323384 323385 323386 323387 323388 323389 323390 323391 323392 323393 323394 323395 323396 323397 323398 323399 323400 323401 323402 323403 323404 323405 323406 323407 323408 323409 323410 323411 323412 323413 323414 323415 323416 323417 323418 323419 323420 323421 323422 323423 323424 323425 323426 323427 323428 323429 323430 323431 323432 323433 323434 323435 323436 323437 323438 323439 323440 323441 323442 CK DATE VENDOR AMOUNT 3/2/2015 INDIAN RIVER RDA LP 1,220.00 3/2/2015 GEORGE THUYNS 640.00 3/2/2015 LAZY J LLC 624.00 3/2/2015 SYLVIA MCNEILL 647.00 3/2/2015 SKOKIE HOLDINGS INC 744.00 3/2/2015 ROGER WINSLOW 482.00 3/2/2015 TAMMY MEEKS 176.00 3/2/2015 COURTYARD VILLAS OF VERO LLC 884.00 3/2/2015 VINCENT PILEGGI 376.00 3/2/2015 OSLO VALLEY PROPERTIES INC 850.00 3/2/2015 VICKY L STANLEY 797.00 3/2/2015 CORY J HOWELL 242.00 3/2/2015 CHOICE RENTALS INC 825.00 3/2/2015 OSCEOLA COUNTY SECTION 8 643.54 3/2/2015 WYNN OWLE 565.00 3/2/2015 LINDSEY GARDENS II LTD 4,885.00 3/2/2015 ANTHONY ARROYO 295.00 3/2/2015 AHS HOLDINGS GROUP LLC 4,845.00 3/2/2015 YVONNE KOUTSOFIOS 373.00 3/2/2015 ALAN R TOKAR 710.00 3/2/2015 VILLAS OF VERO BEACH 483.00 3/2/2015 BRIAN E GALLAGHER 470.00 3/2/2015 MANUEL V CAMACHO SR LLC 622.00 3/2/2015 HOUSING AUTHORITY 627.54 3/2/2015 STEPHANIE WATCHEK FOUNTAIN TRUST 241.00 3/2/2015 FRANKLIN TODD MARCHANT 123.00 3/2/2015 MICHAEL STILES 532.00 3/2/2015 BLTREJV3 PALM BEACH LLC 1,887.00 3/2/2015 LINDA KAY SHORT 443.00 3/2/2015 RACHEL G SIDMAN 446.00 3/2/2015 SCOT WILKE 467.00 3/2/2015 MARK BAER 483.00 3/2/2015 WANELL DONNELLI 353.00 3/2/2015 ARTHUR ARGENIO 480.00 3/2/2015 J & K PALMER ENTERPRISES LLC 221.00 3/2/2015 THEODORE BARTOSIEWICZ 468.00 3/2/2015 FOUNDATION FOR AFFORDABLE RENTAL HOUSING 10,140.00 3/2/2015 BRADLEY C LEEDHAM 538.00 3/2/2015 RICHARD KUSSEROW 479.00 3/5/2015 PORT CONSOLIDATED INC 74,662.68 3/5/2015 STURGIS LUMBER & PLYWOOD CO 145.03 3/5/2015 JORDAN MOWER INC 294.62 3/5/2015 TEN -8 FIRE EQUIPMENT INC 4,149.87 3/5/2015 VERO CHEMICAL DISTRIBUTORS INC 507.90 3/5/2015 CHISHOLM CORP OF VERO 319.94 3/5/2015 VELDE FORD INC 575.67 3/5/2015 AT&T WIRELESS 2,600.40 3/5/2015 DATA FLOW SYSTEMS INC 1,590.00 3/5/2015 E -Z BREW COFFEE & BOTTLE WATER SVC 35.48 3/5/2015 GRAINGER 1,487.52 3/5/2015 KELLY TRACTOR CO 2,141.86 3/5/2015 RING POWER CORPORATION 5,780.00 3/5/2015 SAFETY KLEEN SYSTEMS INC 306.81 3/5/2015 GRAYBAR ELECTRIC 185.25 3/5/2015 REPUBLIC SERVICES OF FLORIDA 318.00 3/5/2015 MCMASTER CARR SUPPLY CO 30.24 3/5/2015 MY RECEPTIONIST INC 515.60 3/5/2015 QUALITY BOOKS INC 266.08 3/5/2015 WILD LAND ENTERPRISES INC 450.00 3/5/2015 LFI FORT PIERCE INC 2,951.46 2 CHECK NBR 323443 323444 323445 323446 323447 323448 323449 323450 323451 323452 323453 323454 323455 323456 323457 323458 323459 323460 323461 323462 323463 323464 323465 323466 323467 323468 323469 323470 323471 323472 323473 323474 323475 323476 323477 323478 323479 323480 323481 323482 323483 323484 323485 323486 323487 323488 323489 323490 323491 323492 323493 323494 323495 323496 323497 323498 323499 323500 323501 323502 CK DATE 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 VENDOR MARK W HILL KSM ENGINEERING & TESTING INC HD SUPPLY WATERWORKS, LTD BOUND TREE MEDICAL LLC PETES CONCRETE EGP INC EXPRESS REEL GRINDING INC FLORIDA VETERINARY LEAGUE TIRESOLES OF BROWARD INC BFS RETAIL OPERATIONS LLC GENERAL PART INC BLAKESLEE SERVICES INC BAKER & TAYLOR INC MIDWEST TAPE LLC NORTHERN SAFETY CO INC PRECISION CONTRACTING SERVICES INC MICROMARKETING LLC GO COASTAL INC RELIABLE POLY JOHN SUNSHINE REHABILATION CENTER OF IRC INC CLERK OF CIRCUIT COURT CLERK OF CIRCUIT COURT CITY OF VERO BEACH COMPBENEFITS COMPANY COLONIAL LIFE & ACCIDENT INS CO AMERICAN FAMILY LIFE ASSURANCE CO INDIAN RIVER ALL FAB INC UNITED PARCEL SERVICE INC FLORIDA EAST COAST RAILWAY LLC JANITORIAL DEPOT OF AMERICA INC PUBLIX SUPERMARKETS PUBL1X SUPERMARKETS WAL MART STORES EAST LP ACUSHNET COMPANY AQUAGENIX GEOSYNTEC CONSULTANTS INC IRC CHAMBER OF COMMERCE FEDERAL EXPRESS CORP FEDERAL EXPRESS CORP CALLAWAY GOLF SALES COMPANY FLORIDA POWER AND LIGHT FLORIDA POWER AND LIGHT FLORIDA POWER AND LIGHT KETTELA ENTERPRISES BRE-CLEARWATER OWNER LLC STRUNK FUNERAL HOMES & CREMATORY GOVERNMENT FINANCE OFFICERS ASSOC JOSEPH A BAIRD FLORIDA STATE GOLF ASSOCIATION GERALD A YOUNG SR GREY HOUSE PUBLISHING GREY HOUSE PUBLISHING TRANSPORTATION CONTROL SYSTEMS PITNEY BOWES INC ALAN C KAUFFMANN DAVID HAYS PE NAEMT DOUBLETREE HOTEL G K ENVIRONMENTAL INC THE FLORIDA BAR AMOUNT 714.00 713.00 15,311.22 1,879.98 3,150.00 99.00 900.00 185.74 1,637.35 1,420.56 2,469.72 710.00 3,882.57 1,592.52 146.12 11,940.25 173.95 58.85 81.47 90.00 2,094.56 1,927.55 7,950.99 200.14 51.48 16,183.28 191.57 98.17 3,402.00 354.29 75.95 170.90 191.72 38.16 650.00 5,158.04 10,594.67 22.84 31.23 1,471.53 50,805.41 532.48 819.03 199.00 545.00 1,275.00 150.00 425.00 5,320.00 75.00 345.00 409.50 12,800.00 201.00 140.00 115.74 45.00 516.00 2,000.00 150.00 3 CHECK NBR 323503 323504 323505 323506 323507 323508 323509 323510 323511 323512 323513 323514 323515 323516 323517 323518 323519 323520 323521 323522 323523 323524 323525 323526 323527 323528 323529 323530 323531 323532 323533 323534 323535 323536 323537 323538 323539 323540 323541 323542 323543 323544 323545 323546 323547 323548 323549 323550 323551 323552 323553 323554 323555 323556 323557 323558 323559 323560 323561 323562 CK DATE 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 VENDOR WESTSIDE REPROGRAPHICS OF VERO BEACH INC COMCAST MICHAEL REDSTONE IDEA GARDEN ADVERTISING C & C ELECTRIC WORKS INC HOMETOWN NEWS ARCADIS U S INC RUSSELL PAYNE INC TRANE US INC TRANE US INC CELICO PARTNERSHIP ALLSTATE CINTAS CORPORATION NO 2 RACHEL IVEY MUTUAL OF OMAHA JOSEPH W VASQUEZ CENTRAL PUMP & SUPPLY INC MICHAEL ZITO DICKERSON FLORIDA INC ETR LLC JOHN DEERE LANDSCAPES JOSE RIVERA KEN CHATAM MICHAEL NIXON P E KENNY CAMPBELL JR FLORIDA ASSOC OF COUNTY ENG JOHNNY B SMITH EARLY LEARNING COALITION OF INDIAN RIVER CHARLES A WALKER REDLANDS CHRISTIAN MIGRANT ASSOC OSLO TRADE CENTER ASSN INC STERPAL INC NICOLACE MARKETING INC LAZENBY & ASSOCIATES INC RANGE SERVANT AMERICA INC IDEAL TECH SERVICES INC KNAPHEIDE TRUCK EQUIPMENT SOUTHEAST YAMAHA GOLF CAR COMPANY WOERNER DEVELOPMENT INC HERITAGE CRYSTAL CLEAN INC ATLANTIC COASTAL LAND TITLE CO LLC KEMPER BUSINESS SYSTEMS GUETTLER BROTHERS CONSTRUCTION LLC BOULEVARD TIRE CENTER DELRAY MOTORS JOSEPH CATALANO OVERDRIVE INC RAYMOND J DUCHEMIN KEITH GROCHOLL NEWSOM OIL COMPANY REPROGRAPHIC SOLUTIONS INC LOWES HOME CENTERS INC LABOR READY SOUTHEAST INC ALADTEC INC CB&I COASTAL PLANNING & ENGINEERING INC PPG ARCHITECTURAL FINISHES INC ALEX MIKLO SOUTHERN SEWER EQUIPMENT SALES BURNETT LIME CO INC IMPECCABLE SIGNS INC AMOUNT 46.86 82.90 108.00 150.00 4,275.00 267.00 586.56 557.55 9,714.00 2,208.78 540.51 447.76 218.78 210.45 6,284.56 40.00 31.90 354.27 188,136.94 653,982.00 315.33 40.00 100.00 122.74 100.00 75.00 60.00 7,500.00 100.00 2,384.79 2,002.35 1,935.00 200.00 3,138.50 738.12 850.00 287.70 75.30 2,360.00 200.00 75.00 7.63 98,486.10 1,823.03 1,738.12 40.00 8,546.87 200.00 100.00 514.25 22.40 1,785.24 4,739.28 7,434.00 7,879.41 149.50 40.00 452.05 6,434.40 126.00 4 CHECK NBR 323563 323564 323565 323566 323567 323568 323569 323570 323571 323572 323573 323574 323575 323576 323577 323578 323579 323580 323581 323582 323583 323584 323585 323586 323587 Grand Total: CK DATE VENDOR AMOUNT 3/5/2015 COMMERCIAL BUILDING MAINTENANCE 1,484.00 3/5/2015 PENGUIN RANDOM HOUSE LLC 103.50 3/5/2015 CHEMTRADE CHEMICALS CORPORTATION 5,025.83 3/5/2015 WADE WILSON 100.00 3/5/2015 FL CHAPTERS OF THE ASSOCIATION OF PUBLIC 150.00 3/5/2015 JEFF PASSARETTI 40.00 3/5/2015 AXIS DATA SOLUTIONS INC 1,609.54 3/5/2015 INTERCON SOLUTIONS INC 7,751.85 3/5/2015 STS MAINTAIN SERVICES INC 1,450.00 3/5/2015 AMERITAS 20,374.07 3/5/2015 NAPIER & ROLLIN PLLC 112.50 3/5/2015 RONALD NICHELSON 40.00 3/5/2015 MAVERICK UNITED ELEVATOR LLC 1,480.00 3/5/2015 GIVING KIDZ A CHANCE INC 1,666.68 3/5/2015 EMA INC 20,750.32 3/5/2015 COBRA GOLF INCORPORATED 1,124.14 3/5/2015 SYLIVIA MILLER 80.00 3/5/2015 ANFIELD CONSULTING GROUP INC 10,000.00 3/5/2015 JUAN CAMILO 40.00 3/5/2015 SANDRA A JONES 110.80 3/5/2015 MARLELA MCSOLEY 240.00 3/5/2015 ROSALYN LITTMAN 90.16 3/5/2015 RB OPPENHEIM ASSOCIATES 4,625.00 3/5/2015 TAYLANA MURPHY 65.00 3/5/2015 DRURY HOTELS INC 357.00 1,551,712.88 5 TRANS.NBR 1005992 1005993 1005994 1005995 1005996 1005997 1005998 1005999 1006000 1006001 1006002 1006003 1006004 1006005 1006006 1006007 1006008 1006009 1006010 1006011 1006012 1006013 1006014 1006015 1006016 1006017 1006018 1006019 1006020 1006021 1006022 1006023 1006024 1006025 1006026 1006027 1006028 1006029 1006030 1006031 1006032 1006033 1006034 1006035 1006036 1006037 1006038 1006039 1006040 1006041 1006042 1006043 1006044 1006045 1006046 1006047 1006048 1006049 ELECTRONIC PAYMENT - VISA CARD DATE VENDOR 3/3/2015 AT&T 3/3/2015 OFFICE DEPOT BSD CUSTOMER SVC 3/3/2015 WASTE MANAGEMENT INC 3/3/2015 BRIDGESTONE GOLF INC 3/3/2015 WHEELABRATOR RIDGE ENERGY INC 3/4/2015 EVERGLADES FARM EQUIPMENT CO INC 3/4/2015 COMMUNICATIONS INTERNATIONAL 3/4/2015 NORTH SOUTH SUPPLY INC 3/4/2015 SAFETY PRODUCTS INC 3/4/2015 DAVIDSON TITLES INC 3/4/2015 APPLE INDUSTRIAL SUPPLY CO 3/4/2015 ALLIED UNIVERSAL CORP 3/4/2015 HILL MANUFACTURING CO INC 3/4/2015 RECORDED BOOKS LLC 3/4/2015 COMMUNITY ASPHALT CORP 3/4/2015 FERGUSON ENTERPRISES INC 3/4/2015 HD SUPPLY FACILITIES MAINTENANCE LTD 3/4/2015 PRIDE ENTERPRISES 3/4/2015 CAPITAL OFFICE PRODUCTS 3/4/2015 METRO FIRE PROTECTION SERVICES INC 3/4/2015 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 3/4/2015 L&L DISTRIBUTORS 3/4/2015 S & S AUTO PARTS 3/4/2015 HYDRA SERVICE (S) INC 3/4/2015 JDA SYSTEMS 3/4/2015 AT&T 3/4/2015 OFFICE DEPOT BSD CUSTOMER SVC 3/4/2015 WASTE MANAGEMENT INC 3/4/2015 BRIDGESTONE GOLF INC 3/5/2015 EVERGLADES FARM EQUIPMENT CO INC 3/5/2015 COMMUNICATIONS INTERNATIONAL 3/5/2015 SSES INC DBA 3/5/2015 HENRY SCHEIN INC 3/5/2015 COLD AIR DISTRIBUTORS WAREHOUSE 3/5/2015 INDIAN RIVER BATTERY 3/5/2015 INDIAN RIVER OXYGEN INC 3/5/2015 AMERICAN CONCRETE INDUSTRIES INC 3/5/2015 APPLE INDUSTRIAL SUPPLY CO 3/5/2015 IRRIGATION CONSULTANTS UNLIMITED INC 3/5/2015 WIGINTON CORP 3/5/2015 FIRST HOSPITAL LABORATORIES INC 3/5/2015 SVl SYSTEMS INC 3/5/2015 SEBASTIAN OFFICE SUPPLY CO 3/5/2015 COMMUNITY ASPHALT CORP 3/5/2015 FERGUSON ENTERPRISES INC 3/5/2015 MIDWEST MOTOR SUPPLY CO 3/5/2015 SYNAGRO-WWT INC 3/5/2015 GREEN EQUIPMENT COMPANY 3/5/2015 MOBILE PRO SHOP 3/5/2015 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 3/5/2015 AUTO PARTNERS LLC 3/5/2015 S & S AUTO PARTS 3/5/2015 PARKS RENTAL & SALES INC 3/5/2015 SAFETY PRODUCTS INC 3/5/2015 COLD AIR DISTRIBUTORS WAREHOUSE 3/5/2015 MIKES GARAGE & WRECKER SERVICE INC 3/5/2015 DAVES SPORTING GOODS & TROPHIES 3/5/2015 MEEKS PLUMBING INC AMOUNT 10,244.42 889.56 1,820.80 711.99 4,033.25 8.40 1,995.94 54.42 215.50 123.35 363.08 8,131.26 1,079.00 280.20 682.72 8,106.60 1,537.77 2,600.00 424.03 375.00 79.20 281.42 266.66 3,651.06 1,625.00 5,867.23 347.01 2,086.90 1,192.06 114.38 25,967.65 963.96 28.80 62.12 336.00 1,459.50 211.00 720.05 122.76 1,421.00 62.00 212.50 40.00 483.48 2,581.53 472.90 33,904.05 20,898.00 715.35 76.83 647.90 287.36 22.00 1,546.84 455.04 105.00 2,874.50 679.25 1 TRANS. NBR 1006050 1006051 1006052 1006053 1006054 1006055 1006056 1006057 1006058 1006059 1006060 1006061 Grand Total: DATE 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 3/5/2015 VENDOR ABCO GARAGE DOOR CO INC SOUTHERN COMPUTER WAREHOUSE NEC CORPORATION OF AMERICA TOTAL TRUCK PARTS INC COMO OIL COMPANY OF FLORIDA SCRIPPS TREASURE COAST PUBLISHING LLC GLOBAL GOLF SALES INC STRYKER SALES CORP FLAGLER CONSTRUCTION EQUIPMENT LLC SOUTHERN JANITOR SUPPLY INC CAPITAL OFFICE PRODUCTS BERMUDA SANDS APPAREL LLC AMOUNT 138.50 388.67 580.00 79.94 49.79 1,296.91 603.02 21,134.40 96.28 3,726.65 246.60 38.56 184,924.90 2 TRANS NBR 3448 3449 3450 3451 3452 3453 3454 3455 3456 3457 3458 3459 3460 3461 3462 3463 Grand Total: ELECTRONIC PAYMENTS - WIRE & ACH DATE 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 2/27/2015 3/2/2015 3/2/2015 VENDOR FL SDU 1CMA RETIREMENT CORPORATION NACO/SOUTHEAST 1CMA RETIREMENT CORPORATION FLORIDA LEAGUE OF CITIES, INC NACO/SOUTHEAST TEAMSTERS LOCAL UNION #769 IRC FIRE FIGHTERS ASSOC BENEFITS WORKSHOP INDIAN RIVER COUNTY SHERIFF AMOUNT 7,921.81 2,060.00 474.07 9,634.29 5,619.87 21,839.76 5,325.00 6,030.00 5,838.06 3,245,621.36 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 72,425.59 CLERK OF CIRCUIT COURT BANK OF NEW YORK BANK OF NEW YORK IRS -PAYROLL TAXES AGENCY FOR HEALTH CARE ADMIN 78,885.33 533,500.00 368,225.00 365,348.24 13,173.89 4,741,922.27 1 CONSENT AGENDA: 3/17/2015 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: oard of County Commissioners FROM: W William K. DeBraal — Deputy County Attorney THROUGH: Dylan Reingold — County Attorney DATE: March 6, 2015 9' SUBJECT: Resolution Formally Designating a Portion of County Owned Property Along 26th Street as Right -Of -Way In August, 2014 the County purchased in the open market property from Brenda Hamilton Sistler, Keith A. Hamilton and William A. Hamilton for future road expansion of 26th Street in order to avoid future expert witness. costs and attorney's fees in an eminent domain process which would ultimately be necessary when the road expansion project was ready to proceed. The intent of the County is to now earmark by a formal document that portion of the property for right-of-way so that the remainder can be re -sold and put back on the tax rolls. In this regard, a resolution has been prepared to designate a portion of that property for future right-of-way, thus alleviating any boundary issues that may surface in the future with respect to the re -selling of the remainder property. FUNDING: The only cost associated with this matter will be recording fees for recordation of the resolution in the amount of $61.00. Funding for this expenditure is budgeted and available in Account No. 10215241-066120-06011. RECOMMENDATION: Adopt the attached resolution, and authorize the Chairman to execute same for recordation in the Public Records of Indian River County, Florida. nhm attachment cc: Jacqui Gilbert — Mapping Section, IRC Property Appraiser's Office APPROVED FOR " '% �- B,C,C MEES Q[ISENT DA COUNTY_ATTORNEYj indun Rive Ca Admin. Legal Budget Dept. Risk Mgr. Appro ed Date 3� 11 ,x•10-rS 13 RESOLUTION NO. 2015- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, FORMALLY DESIGNATING CERTAIN COUNTY OWNED PROPERTY FOR 26TH STREET RIGHT-OF-WAY, AND DIRECTING THE PROPERTY APPRAISER TO CUT OUT THE PROPERTY DESIGNATED AS RIGHT-OF-WAY FROM THE PARENT PARCEL. WHEREAS, on August 28, 2014 Indian River County purchased on the open market property from Brenda Hamilton Sistler, Keith A. Hamilton and Willliam A. Hamilton for future road expansion of 26th Street; said conveyance was recorded in Book 2784 at Page 2015 of the Public Records of Indian River County, Florida; and WHEREAS, the purpose of purchasing the property on the open market was to avoid expert witness costs and attorney's fees that would be incurred through the eminent domain process at the time the right-of-way was needed; and WHEREAS, the intent of the County is to now earmark by a formal document that portion of the property for right-of-way so that the remainder can be re -sold and put back on the tax rolls; and WHEREAS, a sketch and legal description of the right-of-way have been prepared and are attached hereto as Exhibit "A"; and WHEREAS, a sketch and legal description have been prepared for the remainder property and are attached hereto as Exhibit "B"; and 1 14 RESOLUTION NO. 2015 - WHEREAS, it would be beneficial to designate by a recorded instrument the County's designation of this right-of-way identified in the attached Exhibit "A" so that the Indian River County Property Appraiser can earmark the property as right-of-way on the appropriate maps, as well as cut out the designated right-of- way from the parent parcel, thus alleviating any potential boundary issues that may surface in the future with respect to the re -selling of the remainder property identified in the attached Exhibit "B", NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: 1. The portion of property as described and depicted on the attached Exhibit "A," is hereby formally designated as right-of-way; and 2. This resolution shall be recorded in the Public Records of Indian River County, Florida; and 3. Upon the recordation of this Resolution, the Indian River County Property Appraiser is instructed to cut out the designated right-of-way as depicted and described on the attached Exhibit "A" from the parent parcel, and accordingly earmark any maps within the Property Appraiser's Office to reflect this designation. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: 2 15 RESOLUTION NO. 2015 - Chairman Wesley S. Davis Vice Chairman Bob Solari Commissioner Joseph E. Flescher Commissioner Tim Zorc Commissioner Peter D. O'Bryan The Chairman thereupon declared the resolution duly passed and adopted this 17th day of March, 2015. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By Wesley S. Davis, Chairman ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk APPROVED AS TO FORM AND LEGAL S,UFF1�Y g� — W(LL1AC1 K. DEtA M. h EPUTY COU NT!' ATTORNEY 3 16 t'tsi-hi-1 { Qi11QI emiaLearom fall OM Aa1P17M1 momorm IUi-asil cbA11zumma' rd OM A1W2 AIMOr10s 'maw IO[11MP 5 WR-IIYI VamMumulmo, tall we Avers Anorra scow wrwlM-mas wa-miNaiwaa lova OomoQO'tn 31u+/‘m Ou -ma'am W z_ w O J = N 11 Z W N = w 0 M W L� SUp ALAI 00 0 — W JJ (�J V, 1-r; 0 I- VOL wz0ZW 0 _ N OLL-Q ~OZLLi 0Q0 w I-00 ZWQ V W Q gpw 0NawIA z a 0_OcT QO=Z0< Nt' �-I 0 0 LLJUI N I- W w (n a0 -w0 0C�0HZO N z V 3 z Q Q Y I-- nwwwor m (J) Q a nWU 0La1zoWMW0 0 2~� Qwmu u =•-I-w 0 mP c)di C) Q~NO0Li LL cdo -J F-mEr La 1-4' Li_ 0=O a 0 N 0 WOZ1- U Z CO W QmW G: w KILiwl-pz LL. o_QaZ Cw�OJpzJ 0 O W Z (O>. 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W U N z 0 z SECTION 32 N N 0 z 0 1— w O W 0 Z cc 2 U 0 gix 0 3 c z 076 U • 30 a r• O - p) C _c m z 0.2 at En z OL j 0 9 5 z 0 " ▪ no VI ,J . 1 y~'L =n Z N Q 8 G A 0 17 ♦trl-H-t1 Mehl WIC( ON rar Ow ocsar ar roilarrn wa-mt\LroVoum1ew ow ow A]Wc ,warIoa =um moor-aous I4 t$ Valinsvauaaneou sor ow avant Amor= mom tcroor-mss wa-ceri\woad'craw arooloo \owe usMu ou tin oar rr) r')-1.rt 0 ro 0 lr) 0 91 ,061 o w o r o cno to O t~O N tD UN • o a U Iaa W O ce co O (.4 N I N — m M Z 0 M < N 13V81 3O S380V L$'0Z 1S3M 31-11 JO S380V LVO 1SV3 3H1 JO 3NI1 M o L (0),SZZ • ctW o o N 0 0 N C5 0oa o o N N W , m r?zo� a,i0o t-) Q W N H M LA EXISTING R/W LINE 3f N3AV H18S 4l£ 'Od '4601 '8'8'0 ,0£ O 0 - N In Pr) N w •el CD Z O 1w ON CL WN1M- 0 c0 00 1 - SZ 'Od 'Z 'S'8'd ,09 H12iON 41£ 'Od 601 26TH STREET ,0£ rn N N r7 z 0 1= U w N C0 1- Q IY f - W z J SZ 'Od 'Z •S'8'd ,SZ ,0£ ,06 4S9 'Od 'Z l l l '9'8'0 ,09 SZ 'Od 'Z 'S'8'd ,0£ ST LUCIE COUNTY NOT VALID WITHOUT BOTH SHEETS 1 AND 2 AS CREATED FOR INDIAN RIVER COUNTY ENGINEERING DIVISION z 0 1- >0 (i) ccQ w z >- Z z CL m Q Q 0 00 Z 0 NO (/)4.1I Q Y CL N CL 1••- Z w ZE O W Z_ - Z W z o Y m- 3 0 00 La 0 1- Z Z F- dgw= C9dd 0 II a II II m(j00.„ 0 1- X 0 Li -0 m ry CC X00 w Z c ZQQ O 113- p 0 LL F- w- 0 3a_ 05 0 •• 11! •• • O �d 1- N 2 1 - co N O Z o 0 a a >- tr) La Lia 0 0 I = Z ji ti O W U N INDIAN RIVER SECTION 32 N M d_ Z 0 w rn M W 0 z N L > 3 c U N O U 30 a W w p� > O o m z mmc E 0 t Z ow 18 LEGAL DESCRIPTION Ma -s -Is amend eeawalvro w a art Jairama po[wr4- IWsiYf\erica:may a ow wax wow alwd P L 4- S WYs—t Wvrs\ruocov a ow AWS moor 7DYM1 lo[1MFJa s IYR-enNu'oOd mar asamm Ures orundw h 710 ses, W W m -: aw ZW3 Sm �o 0 50 5w W -J J OzZO.— I_n 1 --LT WZZS4p O N t/� S _Z O Ls- �pomw 0 1-00 zwmoZ a 0_am �N'�V�v~i OE m Q p 0 p W JU0 QF -0 N W(1) F-NZZQ N zU0 3z_aW 1_ 0 n o Uma ZA>=J0 m 1-a5 m -w -'F -UN o W U O W Z W O w=)- QZQ1m 0 SHQ W W w 1 -L1 -CL NHWI-Z Q W EIL6 W W C�NO WV)wI 0M Zw- ,)w1N 0 OU HM ._ 0 ma, mMN. w Z QNm mp6^ W .YQ W wM m F-00 OE �OZZ� U mm0 0V�NO W )– LI- N Q 8W O r7a nM I QZ Q Ozz a00w�n 00 N¢Izw 1-.70-' wU z o )-- V) .ox -0> xmw O -U 3 1-- U NmZ MI-DOx p I) ¢ ¢ Zwz2W W z0OwooW a m 11_ Q0 SOZ wZ~= pm zVnz I- 00 O>° ?Om mDzZ _ J �l_ D OZ w m 0OzNauznNz =¢mzzd000 w0 OmZ I_oOUjW ~tr Z N0JW�3p V> .m0 z L`"00 cc c3Z --� Dm(DOZ p¢ UWcn<ONz XZ ZO O WQO Q O11Nm � F-MW1- JNp m . W Oo 0 O3m J D a_ wm zpw, 01- 00 ZZ ZO OOJ ZW dN mZ am Www =0U mzo 00 oZ - - a CONTAINING 26030.0 SQUARE FEET, MORE OR LESS, OR 0.60 ACRES. REQUIREMENTS OF THE STANDARDS OF PRACTICE AS ESTABLISHED ALL APPLICABLE SURVEY. EXISTING PROPERTY CONDITIONS OR FEATURES ARE NOT SHOWN. 5 a Z VPW w V) W WOW 00 W LLICt 00 g O z w—ucn Z• N �0 O O O¢ Po Po P CL w a - OOw 00 0 0 02 W OW 0^ 0 Z< 0.- Z QZ Z2 Sm S S OWUmU LcLiq YQ ]COM Ox � N0 MU M i- f- Z N M 0 U NOT VALID WITHOUT BOTH SHEETS 1 AND 2 AS THIS IS NOT A BOUNDARY SURVEY -SKETCH TO ACCOMPANY PREPARED FOR INDIAN RIVER COUNTY ENGINEERING SECTION 32 `N g ire! z 19 CO 0 Ln o= O 4' 0 m O g �U ix00 o Li - 0 TIT.a 00 0O ti m z ftac -it =MI 0.010112107( so a AOORJww s rowo-n oun-mtv.CHousr o /01 ow awe warm WAY ict7M+-moxa H -an UranNalu►aov moll ow AVMS AYam='WM ImC 4- 8a It& U I\ MOYI IOWA OImovOdAxecui *maw ow Ilia oat N 1 Zo �Zao F- o05 i c oDoa ZLA.O6 F- .-� ZV)O EE wZ V w U Qp o 0 Z Z H Z Z D Q wa_O mUw0r 01 It; a Z W z o Ne m a cn N ST LUCIE COUNTY d 1-gwoo= wr; Oti:5CL CL w II_J IIQII Ila 0 �-' 0 oD a 11 Li p m Ci 11 o� ccaaoao(5oo3: o .tea a CL CL CL (0).su (0).SLZ 91. 13011. 40 S3940Y LP'OZ 1S3M 3W. 40 S3d0Y Ltl)l 1SV3 3H1 40 3NIl M EXISTING R/W LINE 3nN3AV Hag EXISTING R/W UNE 1, If 'Od '1601 TWO .OS 1N3NIn21.LSNI 3.I.V8Vd3S A8 AVM -.J0 -1H018 ,0£ O a p) CZ ,Of 'll rn .06 — 14.1.80N tilt 'Od 'i60L 431l'0 26TH STREET 1 In SZ 'Od 'Z 'S'8'd .SZ .OS 1,S9 'Od 'Z l t l '8'110 .09 09 SZ 'Od 'Z 'S'8'd .0£ 1 V) N to 0 Z cn 0 J In d O 4 au Li as ul gx a = Z Z W W U y z 0 z SECTION 32 V) N M 0 2 Z O W 0, M W Z N Y O c 0 0 0 7 U 70 0 0 0 0) C L 0 0 0) 20 Indian River County Interoffice Memorandum Office of Management & Budget Consent Agenda IL To: Members of the Board • • my Commissioners From: Jason E. Brown Director, Office of Manag & Budget Date: March 9, 2015 Subject: Miscellaneous Budget Amendment 010 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. Additional funds are needed in the Fire Rescue/Maintenance-Other Equipment account due to a billing misunderstanding on the stretcher maintenance agreement. The attached entry appropriates funding in the amount of $14,100 from Emergency Services/Reserve for Contingency. 2. The Board of County Commissioners had previously approved $100,000 for legal fees in regard to the City of Vero Beach/FMPA/FPL issue. An additional $50,000 is required. On March 3, 2015, the Board approved $80,000 to file an appeal. The attached entry appropriates funding in the amount of $130,000 from MSTU Fund/Cash Forward -Oct 1St 3. On January 20, 2015, the Board of County Commissioners approved payment for the costs associated with the creation of the Oslo Park Area Street Lighting MSBU, Oceanside Subdivision Street Lighting MSBU and the Oceanside Subdivision Street Paving and Maintenance MSBU. The attached entry appropriates funding in the amount of $6,000 from General Fund/Reserve for Contingency to General Fund/County Attorney/Other Professional Services. 4. On March 3, 2015, the Board of County Commissioners approved the LAP Grant agreement with FDOT for construction of sidewalks for 87th street from 101st Avenue to CR 510 and 91St Avenue from 79th Street to 87th street. The attached entry appropriates the grant in the amount of $1,211,453. 5. Special pay costs have been higher than expected in some departments. The attached entry appropriates funding from General Fund/Reserve for Contingency in the amount of $4,575, MSTU Fund/Reserve for Contingency in the amount of $2,691, Section 8/Cash Forward Oct 1st in the amount of $1,615, and Transportation Fund/Reserve for Contingency in the amount of $431. 21 Board of County Commissioners March 9, 2015 Page 2 of 2 6. Overtime has been incurred in the Law Library Department due to holidays. The attached entry appropriates funding in the amount of $1,152 from General Fund/Reserve for Contingency. 7. An adjustment is needed to account for rolled over capital funds for a Sheriffs detention project (expanded lighting system) from last fiscal year. 8. The Tax Collector is in need of replacement phones. The attached entry appropriates funding in the amount of $4,500 from MSTU Fund/Cash Forward -Oct 1St Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2014/2015 budget. Attachments Budget Amendment 010 and Resolution APPROVED AGENDA ITEM: BY: ph A. Baird County Administrator FO " : March 17, 2015 Indian River County Appr ved Date Administrator 3A/A) / Legal C$ IS B13)1Budget3/1 1/15 Department Risk Management 22 RESOLUTION NO. 2015- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2014-2015 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2014-2015 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2014-2015 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2014-2015 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Wesley S. Davis Vice Chairman Bob Solari Commissioner Joseph E. Flescher Commissioner Peter D. O'Bryan Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2015. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Wesley S. Davis, Chairman BY APPROVED AS TO FORM AND LEGAL SUFFICIENCY COUNTY ATTORNEY 23 Resolution No. 2015 - Budget Office Approval: xhibit "A" Jason E. Br',own, udget Director Budget Amendment: 010 Entry// Number Fund/ Departm�t/Account Name Account Number Increase Decrease 1. Expense Emergency Services/Fire Rescue/Maint-Other Equipment 11412022-034690 $14,100 $0 Emergency Services/Fire Rescue/Reserve for Contingency 11412022-099910 $0 $14,100 2. Revenue MSTU Fund/Cash Forward - Oct 1st 004039-389040 $130,000 $0 Expense MSTU Fund/County Planning/Legal Services 00420515-033110 $130,000 $0 3. Expense General Fund/County Attorney/Other Professional Services 00110214-033190 $6,000 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $6,000 4. Revenue Optional Sales Tax/FDOT LAP GrantNero Lake Estates Sidewalks 315033-331400-15003 $1,211,453 $0 Expense Optional Sales Tax/Road & BridgeNero Lake Estates Sidewalks 31521441-066510-15003 $1,211,453 $0 5. Revenue Section 8/Non-Revenue/Cash Forward Oct 1st 108039-389040 $1,615 $0 Expense General Fund/County Attorney/Special Pay 00110214-011150 $500 $0 General Fund/County Attorney/Social Security 00110214-012110 $31 $0 General Fund/County Attorney/Medicare 00110214-012170 $7 $0 General Fund/County Administrator/Special Pay 00120112-011150 $2,000 $0 General Fund/County Administrator/Social Security 00120112-012110 $124 $0 General Fund/County Administrator/Medicare 00120112-012170 $29 $0 General Fund/Management & Budget/Special Pay 00122913-011150 $1,500 $0 General Fund/Management & Budget/Social Security 00122913-012110 $93 $0 24 Resolution No. 2015 - Budget Office Approval: Jason E. Brjown, Budget Director Exhibit "A" Budget Amendment: 010 Entry Number Fund/ Department/Account Name Account Number Increase Decrease General Fund/Management & Budget/Medicare 00122913-012170 $22 $0 General Fund/FPL Grant/Special Pay 00123725-011150 $250 $0 General Fund/FPL Grant/Social Security 00123725-012110 $16 $0 General Fund/FPL Grant/Medicare 00123725-012170 $4 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $4,575 MSTU Fund/Recreation/Special Pay 00410872-011150 $1,500 $0 MSTU Fund/Recreation/Social Security 00410872-012110 $93 $0 MSTU Fund/Recreation/Medicare 00410872-012170 $22 $0 MSTU Fund/Shooting Range/Special Pay 00416172-011150 $1,000 $0 MSTU Fund/Shooting Range/Social Security 00416172-012110 $62 $0 MSTU Fund/Shooting Range/Medicare 00416172-012170 $15 $0 MSTU Fund/Reserves/Reserve for Contingency 00419981-099910 $0 $2,691 Section 8/Rental Assistance/Special Pay 10822264-011150 $1,500 $0 Section 8/Rental Assistance/Social Security 10822264-012110 $93 $0 Section 8/Rental Assistance/Medicare 10822264-012170 $22 $0 Transportation Fund/Stormwater/Special Pay 11128138-011150 $400 $0 Transportation Fund/Stormwater/Social Security 11128138-012110 $25 $0 Transportation Fund/Stormwater/Medicare 11128138-012170 $6 $0 Transportation Fund/Reserves/Reserve for Contingency 11119981-099910 $0 $431 6. Expense General Fund/Law Library/Overtime 00111914-011140 $1,000 $0 General Fund.Law Library/Social Security 00111914-012110 $62 $0 General Fund/Law Library/Retirement 00111914-012120 $75 $0 General Fund/Law Library/Medicare 00111914-012170 $15 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $1,152 25 Resolution No. 2015 - Budget Office Approval: Jason E. Brown, Budget Director Budget Amendment: 010 Entry Number Fund/ Departm uAccount Name Account Number Increase Decrease 7. Revenue Optional Sales Tax/Cash Forward -Oct 1st 315039-389040 $0 $12,525 Expense Optional Sales Tax/Sheriff-Detention Center 31560086-099140 $0 $12,525 8. Revenue MSTU/Non-Revenue/Cash Forward -Oct 1st 004039-389040 $4,500 $0 Expense MSTU/Telecommunications/Comm Equip Maint. 00423437-044710 $1,850 $0 MSTU/Telecommunications/Comm Equip -All 00423437-066450 $2,650 $0 26 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION CONSENT AGENDA gD DATE: March 10, 2015 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Joseph A. Baird, County Administrator Jason E. Brown, Budget Director FROM: Jennifer Hyde, Purchasing Manag SUBJECT: Approval of Award for Annual Bid 2015006 — Annual Bid for Sod BACKGROUND: The Road and Bridge Division requested the solicitation of annual bids establish firm fixed pricing for delivery of sod for use on various projects throughout the County. The initial term of this annual bid will be from the date of your approval through February 28, 2016, with the option for two additional one-year renewals. BID RESULTS: Bid Opening Date: February 19, 2015 Advertising Date: February 5, 2015 Demandstar Broadcast to: 52 Subscribers Specifications/Plans Downloaded by: 18 Vendors Replies: 3 Vendors '' h sxw t 5 1.� } r, �� t " }1 3q �• v 'ps r%" x 1X:%, � " , , „. FA � ' �z ~ r t;� E.,� ^I;•�-�°�r+ �+3` sY. � ! s.! . idder - ; 4' 3 €il ' wL .,'<"�' q#.- yMyq �f E r'-s'c Y i` 3:%.jr •S q ,t 7 } of c � ��4 h � Y ' Ia �� Y.� Y' ci"f'. • , it ' was ' I it 17� }�'. 3W,.yC+ ,Location -.f.:.,' ,::-%3'.,-, � `s/ :, 41' k'`' 'Wl,? ,„1 a T'�" �'�2 1'� :� . Ft k ; Y';, Annual Cost,f Bahia S d c ,�F.. .7 L S*� 3 .1� � `1 'estr 25;000 $. ,, Ufa -5-111- vt �'` 14,:$3J y'�'t.�1 AnnualtCost��_ e�J�P ,�"n`,' z },,71.. -t - zx 11,' `'� e #5 . St Augustine ��` Floratam'�r '. 7 t � v �,,. v.� } 9���l�f g.5.t 15;000 sf) . � ' ;ye, ,�S�T :,. 4; xi�S aQ -k , ,,,z . . �', t. . Total 7. Estimated z t yt c Y" d .1 f?'� t � R Annu „k._.. t � Longhorn Landscaping and Sod Okeechobee, FL $32,625.00 $2,847.15 $35,472.15 Nail Farms, Inc. Melbourne, FL $45,000.00 $4,500.00 $49,500.00 Palm City Sod Palm City, FL $49,500.00 $4,800.00 $54,300.00 ANALYSIS: The previous annual contract was awarded to Ag Scape Services has expired. For the current estimated need, the current bid represents an approximate 10.5% decrease in annual cost of sod from the last agreement. 27 CONSENT AGENDA SOURCE OF FUNDS: Funding for the estimated $35,472.15 annual cost is available in the Road and Bridge Division - Other Road Material and Supplies account: 3 �.i....„ ♦ Account,Number ; - _ 9 -f £ 7 i { (L k 4-'''; , ccounaaDescriptionst s ;;-,atef wj FYi14Y3 15 -� �1F y•{Y• r`3- 47u Pro oseBde t { X' c+/ ,-- CurrenAvailable`', : -R ,M�- 11121441-035390 Road and Bridge — Other Road Material and Supplies $270,000.00 $196,146.31 RECOMMENDATION: Staff recommends awarding the bid as follows: • Award to Longhorn Landscaping and Sod as the lowest responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid. • Authorize the Purchasing Division to issue blanket purchase orders for the period of March 17, 2014 through February 28, 2016 to the recommended bidder and • Authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. APPROVED AGENDA ITEM BY: FOR: Joseph aird, County Administrator Indian River Co A e Da e Admin Legal ]f =— i , 1 Budget ,„ 3 �) Department 3 / - /s Risk M p2 /D -/i 28 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION CONSENT AGENDA 8E DATE: TO: THROUGH: March 9, 2015 BOARD OF COUNTY COMMISSIONERS Joseph A. Baird, County Administrator Jason Brown, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Request by VFW for Donation of Excess SRA Van BACKGROUND: SRA Van #190 (Fleet 875, Asset 22843 and VIN 1FDWE35L55HB24835), a 2006 Ford E350 Turtle Top Van, has exceeded its useful life and has been determined to be excess to the needs of Indian River County. A completed disposal form is attached. The van lacks an operational wheelchair lift and the door doesn't operate properly. SRA was approached by representatives of Sea Scout Ship 501, a Boy Scouts of America program, requesting the van be donated to their organization. Florida Statutes authorize the County to donate or sell surplus property to private nonprofit agencies as defined in s. 273.01(3). Sea Scouts are not designated as a nonprofit, however Sea Scout Ship 501 is sponsored by VFW Post 10210, which has been designated as a private nonprofit in accordance with Florida Statutes. The VFW has requested the van be donated to them so that they may, in turn, donate it to Sea Scouts. Although the van may have been purchased with Federal Transit Administration funds, because the vehicle has exceeded its useful life requirements, it can be disposed of with no required reimbursement to FTA. Both the MPO staff and SRA approve the donation of the van to the VFW. Two like -model vans were sold at the County -sponsored auction on November 8, 2014. One (a 2007) sold for $900 and the other (a 2006) for $3,000. The condition of this van is stated to be in like or better condition to the two sold at auction. The County participated in an auction hosted by the Sheriff's Department on February 28, 2015, and there are currently no immediate plans for another auction. 29 CONSENT AGENDA RECOMMENDATION: Staff recommends the Board declare Asset 22843/Fleet 875 surplus and authorize donation of the van to VFW Post 10210 in accordance with Florida Statutes, with any cost of transfer paid by the VFW. ATTACHMENT: Completed Disposal Form — Fleet 875 VFW Request Letter Sea Scout Letter APPROVED AGENDA ITEM BY: Joseph A aird, County Administrator FOR: jf q7'/5 Indian River Co Ap.r. ed Date Admin -- % SLegalI,{MPO Vi ' /jDepartment 3 Risk Manager B 1j 30 INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM TO: DATE: SUBJECT: FROM: Raeanne Cone, Fixed Assets Management Disposal of Excess Property Check One: Asset Number: Asset Description: Serial Number: Surplus Transfer as RLI3 aoob Ford I4' Trade -In Fleet Number: V. ttrl'q IFtJE3sissHBay83s If Lost/Missing has a police report been filed? Yes If Yes, Please attach a copy of the police report. Is the item functional? Yes Descripition of problems with item: x Alf Non -Capital g7 5 Lost/Stolen Do you have possession of the asset? No X If No, state reason: No vi/c- Jai' door dv# ' A /A Reason why item is excess: Aln Does OMB need to review the transfer? Department transferred to: Contact Person: (1. r%s Shp I-Itn Icen lanftr n ✓sem Passed )I -s Yes No ✓se,Al /%Fc (maintenance impact) If asset will be replaced, please answer the following: Requisition or Purchase Order Number for replacement: Approval Approval Approval Approval DMB Supervisor/Dept rsonnel Director / Assistant Director Controller Other Manager \pproved for: Surplus Transfer )isposition Recorded: Telephone Number: 77a- 5.N- 039 b Av4 Trade -In Replacement Fixed Assets Department a�a3 / Date Date Date Date Date Date 31 VETERANS OF FOREIGN WARS OF THE U.S. SEBASTIAN RIVER AREA POST NO. 10210 815 Louisiana Avenue Sebastian, Florida 32958 February 15, 2015 Indian River County Board of County Commissioners 1801 27th Street Vero Beach, Florida 32960 To the County Commissioners: Veterans of Foreign Wars Post 10210, Sebastian, Florida, is the Charter Partner with the Boy Scouts of America and Sea Scout Ship 501. We are a 501c3 organization. We request that the County Commissioners of Indian River consider transferring title to the Indian River Transit bus to our Post. We will then turn the bus over to the Sea Scouts to enhance their award winning program of service to the youth of our community. Thank you. Michael Heashe, Commander VETERANS OF FOREIGN WARS OF THE UNITED STATES 32 Sea Scout Ship 501 Sponsored by VFW Post 10210, Sebastian, Florida February 15, 2015 Indian River County Board of Commissioners 1801 27th Street Vero Beach, Florida 32960 Dear County Commissioners: Sea Scout Ship 501 has been active since June, 2009. Sea Scouts provide young men and women ages fourteen to twenty-one the opportunity to acquire and excel at nautical skills on the sea, rivers and lakes. The Sea Scouts' top priority is to promote the ideals expressed in the Sea Promise, Scout Oath and Scout Law; and instill them in America's youth today. Recently, we have found ourselves without transportation to our events/camps/meetings and we're asking for your help. We are asking the County Commission to donate a retired Senior Resource Association Indian River Transit vehicle (a 2006 Ford 16' Van Terra: VIN # 1FDWE35L55HB24835) to our organization. It is our understanding that the vehicle is passed its useful life, no longer in use by Senior Resource Association, and set aside to be auctioned at the next opportunity. This vehicle would make it possible for us to travel to our events as a team, so we can maximize our time focused on teamwork and training. Thank you for your willingness to help! Sincerely, PN) vuCDv _ Way Newland, Skipper 8740 97th Avenue Vero Beach, Florida, 32967 772-388-6677 Indian River District, Gulf Stream Council, Boy Scouts of America 33 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT TO: THROUGH: FROM: SUBJECT: Joseph A. Baird, County Administrator Christopher R. Mora, P.E., Public Works Director Christopher J. Kafer, Jr., P.E., County EngineeC F.D.O.T. Small County Outreach Program (SCOP) Agreement and Resolution Authorizing the Chairman's Signature for Construction and Construction Engineering Inspection (CEI) Services Aviation Boulevard/20th Avenue Intersection Improvement - IRC Project No. 1422 - FM 437004-1-58-01 SF DATE: March 17, 2015 DESCRIPTION AND CONDITIONS Indian River County applied for and received a Small County Outreach Program (SCOP) Grant from the Florida Department of Transportation (FDOT) in the amount of $292,545.00 for the widening of Aviation Boulevard to accommodate a left turn lane, an eastbound right turn lane and signalization at 20th Avenue, as well as for construction engineering inspection (CEI) services. The County cost share will be $293,523.00 of the anticipated $586,068.00 project cost. FUNDING This project is not currently budgeted, but funding for the County's cost share in the amount of $293,523.00 will be from a budget amendment from Optional Sales Tax/Cash Forward funds in Account No. 31521441- 066510-15018 Aviation Boulevard/20th Avenue Intersection. RECOMMENDATION Staff recommends the Board of County Commissioners approve the attached Small County Outreach Program (SCOP) Agreement and Resolution and authorize the chairman to execute the same. ATTACHMENTS 1. Indian River County Grant Form 2. Authorizing Resolution 3. FDOT Small County Outreach Program (SCOP) Agreement FPN No. 437004-1-58-01 DISTRIBUTION 1. Terry Cook, Road & Bridge Superintendent APPROVED AGENDA ITEM FOR: March 17. 2015 By: Indian River County Appro d Date Administration i 3)p- � $ Budget i i !J Legal (t 3 -1- - 1> Public Works V r~ 3 /V/." Engineering CcY 3_6-/5 F:\Public Works\ENGINEERING DIVISION PROJECTS\1422 Aviation Blvd -20th Avenue Intersection Improvements dmim\agenda items\BCC Agenda Memo for FDOT SCOP 3-17-2015.doc 34 GRANT NAME: FDOT Small County Outreach Program (SCOP) Aviation Boulevard/20th Avenue Intersection Improvements GRANT # 437004-1-58-01 AMOUNT OF GRANT: $292,545.00 DEPARTMENT RECEIVING GRANT: Public Works CONTACT PERSON: Christopher J. Kafer, Jr., P.E. County Engineer TELEPHONE: (772) 226-1221 1. How long is the grant for? Until June 30, 2017 Starting Date: When executed by FDOT 2. Does the grant require you to fund this function after the grant is over? 3. Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? 4. Percentage of match to grant Balance 5. Grant match amount required '91,573 00 Yes X No 7t Yes No 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? Optional Sales Tax/Cash Forward Yes X No 7. Does the grant cover capital costs or start-up costs? Yes X No If no, how much do you think will be needed in capital costs or start-up costs: $ N/A (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If additional space is needed, please attach a schedule.) Yes X No Acct. Description Position Position Position Position Position 011.12 Regular Salaries $ 586,068.00 Second Year $ $ $ 011.13 Other Salaries & Wages (PT) $ $ $ $ Fourth Year 012.11 Social Security $ $ Fifth Year _ $ f .1h,7 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? $ 475pin nn °., - Grant Amount Other Match Costs Not Covered Match Total First Year $ 292,545.00 $ $ 293,523.00 $ 586,068.00 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year _ $ f .1h,7 $ $ Signature of Preparer: Date: 35 RESOLUTION NO. 2015 - RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION AUTHORIZING THE CHAIRMAN'S EXECUTION OF A SMALL COUNTY OUTREACH PROGRAM AGREEMENT FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR AVIATION BOULEVARD/20T" AVENUE INTERSECTION IMPROVEMENTS. WHEREAS, the widening of Aviation Boulevard to accommodate a left turn lane, an eastbound turn lane and signalization at 20th Avenue is an Indian River County priority project; and WHEREAS, the Florida Department of Transportation (FDOT) is prepared to provide funds to pay a portion of the cost for the widening of Aviation Boulevard to accommodate a left turn lane, an eastbound turn lane and signalization at 20th Avenue, as well as Construction Engineering Inspection (CEI) services under the Small County Outreach Program (SCOP); and WHEREAS, the Indian River County Board of County Commissioners is responsible for paying $293,523.00 of the cost of the project costs as its portion of the required local match. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman of the Board is hereby authorized to make, execute, and deliver to the State of Florida, Department of Transportation, a Small County Outreach Program Agreement for the aforementioned project. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Wesley S. Davis Vice -Chairman Bob Solari Commissioner Peter D. O'Bryan Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared the resolution passed and adopted this day of , 2015. BOARD OF COUNTY COMMISSSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Wesley S. Davis, Chairman Attest: Jeffrey R. Smith, Clerk of Court & Comptroller By: County Attorney Deputy Clerk Approved as to Form and Legal Sufficiency F:\Public Works\ENGINEERING DIVISION PROJECTS\ 1422 Aviation 13Ivd-20th Avenue Intersection Improvements\Admim\agenda items\Resolution SCOP Agreement 3-17-2015.doc 36 Florida Statutes 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 1 of 22 Financial Project No.: 437004-1-58-01 Contract No. Vendor No.: VF -596-000-679-003 CSFA No. and Title : 55.009 Small County Outreach Program (SCOP) and Rural Areas of Opportunity (RAO) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION SMALL COUNTY OUTREACH PROGRAM AGREEMENT (Project Administered by County) This Small County Outreach Program Agreement (this "Agreement") is entered into this day of , 20 between the State Of Florida, Department Of Transportation ("Department") and INDIAN RIVER COUNTY, ("Recipient"). The Department and the Recipient are sometimes referred to in this Agreement as a "Party"' and collectively as the "Parties". RECITALS A. The Department is authorized under Section 334.044 (7), Florida Statutes, and Section 339.2818, Florida Statutes to enter into this Agreement. B. WHEREAS, the Small County Outreach Program ("SCOP") has been created within the Department pursuant to Section 339.2818, Florida Statutes, to provide funds to counties to assist small counties in resurfacing or reconstructing county roads or in constructing capacity or safety improvements to county roads and also to municipalities within rural areas of critical concern (rural area of opportunity ("RAO")) with projects, excluding capacity improvement projects. C. The Department has determined that the transportation project described in Exhibit "A" attached and incorporated in this Agreement ("Project"), is necessary to facilitate the economic development and growth of the State and the Department is authorized by Section 339.2821, Florida Statutes, to approve and expenditure to the Recipient for the direct cost of the Project. D. Exhibits A, B, C, D, and E are attached hereto and incorporated by reference into this Agreement. E. The Recipient is authorized to enter into this Agreement by the resolution attached and made part of this Agreement as Exhibit E. 37 Florida Statutes 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 2 of 22 NOW, THEREFORE, in consideration of the mutual benefits contained in this Agreement, the parties agree as follows: 1. The recitals set forth above are incorporated by this reference in this Agreement. 2. The Recipient shall furnish all services as requested in Exhibit "A" for completion of the Project. 3. The term of this Agreement shall begin upon the date of signature of the last party to sign this Agreement ("Effective Date") and continue through June 30, 2017. Execution of this Agreement by both parties shall be deemed a Notice to Proceed to the Recipient for work to begin on the Project. Any work performed prior to the execution of this Agreement is not subject to reimbursement. The estimated Project production schedule is a follows: a. Design plans contract to begin on or before N/A, and design plans to be completed by February 1, 2015 . b. Actual Construction shall begin no later than January 1, 2016, and be completed by June 30, 2017. 4. The Department will participate in a maximum of 75% of the actual total Project costs up to TWO HUNDRED NINETY TWO THOUSAND FIVE HUNDRED FORTY FIVE DOLLARS AND NO CENTS $292,545.00 (the maximum Department participation as set forth in Method of Compensation in Exhibit B). The Parties agree that the Department's participation may be increased or reduced upon a determination of the actual bid amounts Project by execution of a supplemental agreement. Travel costs will not be reimbursed. a. The Department agrees to compensate the Recipient for services described in Exhibit "A", and set forth in Method of Compensation in Exhibit "B". b. Unless otherwise permitted, payment will begin in the year the Project or Project phase is scheduled in the adopted work program as of the Effective Date of this Agreement. Payment will be made for actual costs incurred as of the date the invoice is submitted with the final payment due upon receipt of a final invoice. c. The Recipient shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. The Project, identified as Financial Project Number 437004-1-58-01, and the quantifiable, measurable, and verifiable units of deliverables are described more fully in Exhibit "A". Any changes to the deliverables shall require written approval in advance by the Department. 38 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 3 of 22 d. Invoices shall be submitted at least quarterly by the Recipient in detail sufficient for a proper pre -audit and post -audit, based on the quantifiable, measurable, and verifiable deliverables as established in Exhibit "A". Deliverables must be received and accepted in writing by the Department's Project Manager prior to reimbursements. The final invoice shall be accompanied by a Notice of Completion, Exhibit "D". e. Supporting documentation must establish that the deliverables were received and accepted in writing by the Recipient and must also establish that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit "A" has been met. f. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. If the Department determines that the performance of the Recipient in unsatisfactory, the Department shall notify the Recipient of the deficiency to be corrected, which correction shall be made within a time frame to be specified by the Department. The Recipient shall, within five days after notice from the Department, provide the Department with a corrective action plans describing how the recipient will address all issues of contract non- performance, unacceptable performance, failure to meet the minimum performance levels, deliverables deficiencies, or contract non-compliance. If the corrective action plans is unacceptable to the Department, the Recipient shall be assessed a non- performance retainage equivalent to 10% of the total invoices amount. The retainage shall be applied to the invoice for the then -current billing period. The retainage shall be withheld until Recipient resolves the deficiency. If the deficiency is subsequently resolved, the Recipient may bill the Department for the retained amount during the next period. If the Recipient in unable to resolve the deficiency, the funds retained may be forfeited at the end of the Agreement's term. g. The Recipient should be aware of the following time frames. Upon receipt of an invoice, the Department has twenty (20) days to inspect and approve the goods and services. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Recipient. Interest penalties of less than one ($1.00) dollar will not be enforced unless the Recipient requests payment. Invoices which have to be returned to a Recipient because of Recipient preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established 39 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 4 of 22 within the Department of Financial Services. The duties of this individual include acting as an advocate for entities who may be experiencing problems in obtaining timely payment(s) from a state Agency. The Vendor Ombudsman may be contacted at (850) 413-5516 or by calling the Division of Consumer Services at (877) 693-5236. h. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include the Recipient's general accounting records and the project records, together with supporting documents and records of the Recipient and all subcontractors performing work on the project, and all other records of the Recipient and subcontractors considered necessary by the Department for a proper audit of costs. Upon request, the Recipient agrees to provide progress reports to the Department in standard format used by the Department and at intervals established by the Department. The Department will be entitled at all times to be advised, at its request, as to the status of the Project and of details thereof. Either party to the Agreement may request and shall, within a reasonable time thereafter, be granted a conference with the other party. In the event this contract for services is in excess of $25,000.00 and a term for a period of more than one (1) year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: "The Department during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one (1) year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000.00 and which have a term for a period of more than one (1) year." 40 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC — 02/15 Page 5 of 22 k. The Department's obligation to pay under this Agreement is contingent upon an annual appropriation by the Florida Legislature. I. All costs charged to the Project and the grant match of in kind services shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of the charges. m. Any Project funds made available by the Department pursuant to this Agreement which are determined by the Department to have been expended by the Recipient in violation of this Agreement or any other applicable law or regulation shall be promptly refunded in full to the Department. Acceptance by the Department of any documentation or certifications, mandatory or otherwise permitted, that the Recipient files shall not constitute a waiver of the Department's rights as the funding agency to verify all information at a later date by audit or investigation. 5. The administration of resources awarded through the Department to the Recipient by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency inspector general, the Auditor General, or any other state official. The Recipient shall comply with all audit and audit reporting requirements as specified below. a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures may include, but not be limited to, on-site visits by Department staff, and/or other procedures. By entering into this Agreement, the Recipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the state Chief Financial Officer (CFO) or Auditor General. b. The Recipient, as a non -state entity as defined by Section 215.97(2)(m), Florida Statutes, and as a recipient of state financial assistance awarded by the Department through this Agreement is subject to the following requirements: In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of the threshold established by Section 215.97, Florida Statutes, in any fiscal year of the Recipient, the Recipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the Auditor General. 41 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02115 Page 6 of 22 Exhibit "C" to this Agreement provides the specific state financial assistance information awarded through the Department by this Agreement needed by the Recipient to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a fiscal year, the Recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department, other state agencies, and other non -state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non -state entity for Federal program matching requirements. ii. In connection with the audit requirements, the Recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local government entities) or 10.650 (non-profit and for-profit organizations), Rules of the Auditor General. iii. If the Recipient expends Tess than the threshold established by section 215.97, Florida Statutes, in state financial assistance in a fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required; however, the Recipient must provide to the Department a certification of exemption to FDOTSingleAudMdot.state.fl.us no later than 9 months after the end of the Recipient's fiscal year for each applicable audit year. In the event that the Recipient expends less than the threshold established by Section 215.97, Florida Statutes, in state financial assistance in a fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Recipient's resources (i.e., the cost of such an audit must be paid from the Recipient's resources obtained from other than State entities). iv. Copies of financial reporting packages required by this Agreement shall be submitted to: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, FL 32399-0405 Email: FDOTSingleAudit a(�.dot state.fl.us and 42 Florida Statutes: 334.044(7) State of Florida Auditor General Local Government Audits/342 111 West Madison Street, Room 401 Tallahassee, FL 32399-1450 Email: flaudgen_Iocalgovt@aud.state.fl.us 850-035-01 PAVEMENT MANAGEMENT OGC-02/15 Page 7 of 22 v. Any copies of financial reporting packages, reports, or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the Auditor General, as applicable. vi. The Recipient, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Recipient in correspondence accompanying the reporting package. vii. Upon receipt, and within 6 months, the Department shall review the Recipient's financial reporting package, including the management letters and corrective action plans, to the extent necessary to determine whether timely and appropriate corrective action has been taken with respect to audit findings and recommendations pertaining to the state financial assistance provided through the Department by this Agreement. If the Recipient fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate corrective action to enforce compliance, in accordance with Section 215.97(8)(1), Florida Statutes. viii. As a condition of receiving state financial assistance, the Recipient shall allow the Department, or its designee, the CFO or Auditor General access to the Recipient's records, including project records, and the independent auditor's working papers as necessary. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is complete or the dispute is resolved. c. The Recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued, and shall allow the Department, or its designee, the CFO or Auditor General access to such records upon request. The Recipient shall ensure that the audit working papers are made available to the Department, or its designee, the CFO, or Auditor General upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Department. 43 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 8 of 22 6. The Recipient shall permit, and shall require its contractors and subcontractors to permit, the Department's authorized representatives to inspect all work, materials, payrolls, and records, and to audit the books, records, and accounts pertaining to the financing and development of the Project. 7. The Recipient must certify that the consultant has been selected in accordance with the Consultants' Competitive Negotiation Act (Section 287.055, Florida Statutes). Contractor must be prequalified by the Department pursuant to Section 337.14, Florida Statutes, and Rule Chapter 14-22, Florida Administrative Code for projects meeting the thresholds therein. 8. In the event the Recipient proceeds with the design, construction and construction engineering inspection services ("CEI") of the Project with its own forces, the Recipient will only be reimbursed for direct costs (this excludes general and administrative overhead). The Recipient shall hire a Department qualified CEI. The Department shall have the right, but not the obligation, to perform independent testing from time to time during the course of construction of the Project. . 9. Upon completion of the work in accord with the Plans, the Recipient shall furnish a set of "as -built" plans certified by the Engineer of Record/CEI that the necessary improvements have been completed in accordance with the Plans as the same may be modified in accord with the terms of this Agreement. Additionally, the Recipient shall assure that all post construction survey monumentation required by Fla. Stat. is completed and evidence of such is provided to the Department in a manner acceptable to the Department. 10. The Recipient shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Recipient in conjunction with this Agreement. Specifically, if the Recipient is acting on behalf of a public agency the Recipient shall: a. Keep and maintain public records that ordinarily and necessarily would be required by the Department in order to perform the services being performed by the Recipient. b. Provide the public with access to public records on the same terms and conditions that the Department would provide the records and at a cost that does not exceed the cost provided in chapter 119, Florida Statutes, or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. 44 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC — 02/15 Page 9 of 22 d. Meet all requirements for retaining public records and transfer, at no cost, to the Department all public records in possession of the Recipient upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Department in a format that is compatible with the information technology systems of the Department. Failure by the Recipient to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the Department. The Recipient shall promptly provide the Department with a copy of any request to inspect or copy public records in possession of the Recipient and shall promptly provide the Department a copy of the Recipient's response to each such request. 11. The Recipient shall comply with all federal, state and local laws and ordinances applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, sex, or national origin in the performance of work under this Agreement. 12. The work performed pursuant to this Agreement may require authorization under the Clean Water Act, by the U.S. Environmental Protection Agency for Storm Water Discharges from construction sites. The Recipient is responsible for obtaining the National Pollutant Discharge Elimination System Permit and all other necessary permits for construction of the Project. When applicable, such permits will be processed in the name of the Department; however, in such event, the Recipient will comply with all terms and conditions of such permit in construction of the subject facilities. 13. The Recipient affirms that it is aware of the provisions of Section 287.133(2)(a), Florida Statutes. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor; supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty six (36) months from the date of being placed on the convicted vendor list. The Recipient agrees that it shall not violate Section 287.133(2)(a), Florida Statutes, and further acknowledges and agrees that any conviction during the term of this Agreement may result in the termination of this Agreement. 14. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the Recipient knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 45 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 10of22 15. The Recipient will not discriminate against any employee employed in the performance of this Agreement, or against any applicant for employment because of age, ethnicity, race, religious belief, disability, national origin, or sex. The Recipient shall provide a harassment -free workplace, with any allegation of harassment given priority attention and action by management. The Recipient shall insert similar provisions in all contracts and subcontracts for services by this Agreement. The Recipient affirms that it is aware of the provisions of Section 287.134(2)(a), Florida Statutes. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contract, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public Recipient. The Recipient further agrees that it shall not violate Section 287.134(2)(a), Florida Statutes, and acknowledges and agrees that placement on the list during the term of this Agreement may result in the termination of this Agreement. 16. It is specifically agreed between the parties executing this Agreement that it is not intended by any of the provisions of any part of the Agreement to create in the public or any member thereof, a third party beneficiary under this Agreement, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement. The Recipient guaranties the payment of all just claims for materials, supplies, tools, or labor and other just claims against the Recipient or any subcontractor, in connection with this Agreement. Additionally, the Recipient agrees to include the following indemnification in all contracts with contractors/ subcontractors, or consultants/sub consultants who perform work in connection with this Agreement "To the fullest extent permitted by law the Recipient's contractor shall indemnify and hold harmless the Recipient, the State of Florida, Department of Transportation, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attomey's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of contractor and persons employed or utilized by contractor in the performance of this Contract. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Recipient's sovereign immunity. To the fullest extent permitted by law, the Recipient's consultant shall indemnify and hold harmless the Recipient, the State of Florida, Department of Transportation, and its officers and employees from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney fees to the extent caused, in whole or in part, by the professional negligence, error or omission, recklessness, or intentional wrongful 46 Florida Statutes: 334.044(7) • 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 11 of 22 conduct of the consultant or persons employed or utilized by the consultant in the performance of the Agreement. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Recipients sovereign immunity." 17. The Recipient shall carry and keep in force, during the term of this Agreement, a general liability insurance policy or policies with a company or companies authorized to do business in Florida, affording public liability insurance with combined bodily injury limits of at least $200,000 per person and $300,000 each occurrence, and property damage insurance of at least $200,000 each occurrence, for the services to be rendered in accordance with this Agreement. The Recipient shall also carry and keep in force Workers' Compensation Insurance as required by the State of Florida under the Workers' Compensation Law. With .respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Recipient shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this Agreement. Policies that include Self Insured Retention will not be accepted. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty days advance notice shall be given to the Department or as provided in accordance with Florida law. 18. No funds received pursuant to this Agreement may be expended for the purpose of lobbying the Florida Legislature, the judicial branch, or any state agency, in accordance with Section 216.347, Florida Statutes. 19. The Recipient and the Department agree that the Recipient, its employees and its subcontractors are not agents of the Department as a result of this Agreement. 20. This Agreement may be canceled by the Department in whole or in part at any time the interest of the Department requires such termination. The Department also reserves the right to seek termination or cancellation of the Agreement in the event the Recipient shall be placed in either voluntary or involuntary bankruptcy. The Department further reserves the right to terminate or cancel this Agreement in the event an assignment is made for the benefit of creditors. This Agreement may be canceled by the Recipient upon sixty (60) days written notice to the Department. If the Agreement is terminated before performance is completed, the Recipient shall be paid only for that work satisfactorily performed for which costs can be substantiated. 21. The Recipient shall not assign, sublicense, or otherwise transfer its rights, duties, or obligations under this Agreement without the prior written consent of the Department, 47 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 12 o122 which consent will not be unreasonably withheld. Any assignment, sublicense, or transfer occurring without the required written approval will be null and void. The Department will at all times be entitled to assign or transfer its rights, duties, or obligations under this Agreement to another governmental agency in the State of Florida, upon giving prior written notice to the Recipient. In the event that the Department approves transfer of the Recipient's obligations, the Recipient remains responsible for all work performed and all expenses incurred in connection with this Agreement. 22. All notices pertaining to this Agreement are in effect upon receipt by either party, shall be in writing, and shall be transmitted either by personal hand delivery; United States Post Office, retum receipt requested; ovemight express mail delivery, email, or facsimile. The addresses and the contact persons set forth below for the respective parties shall be the places where notices shall be sent, unless prior written notice of change of address is given. TO DEPARTMENT: Florida Department of Transportation 3400 W. Commercial Blvd. Fort Lauderdale, Florida 33309 Attn: Leos Kennedy, Jr. Copy: Project Manager, Christine Fasiska 2nd Copy: District's General Counsel TO RECIPIENT: Indian River County 1801 27th Street Vero Beach, Florida 32960 Attn: Christopher J. Kafer, Jr. Copy: Indian River County's General Counsel 23. All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. AD words used in any gender shall extend to and include all genders. 24. This Agreement shall not be renewed. Any extension shall be in writing and executed by both parties and shall be subject to the same terms and conditions set forth in this agreement. 25. This Agreement shall not be construed to grant any third party rights. 26. In no event shall the making by the Department of any payment to the Recipient constitutes or be construed as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the Recipient, and the making of such payment by the Department while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. 27. This Agreement embodies the entire agreement of the parties. There are no provisions, terms, conditions, or obligations other than those contained in this Agreement. This Agreement supersedes all previous communication, representation, or agreement, either 48 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 13 of 22 verbal or written, between the parties. No amendment will be effective unless reduced to writing and signed by an authorized officer of the Recipient and the authorized officer of the Department or his/her delegate. 28. If any part of this Agreement shall be determined to be invalid or unenforceable by a court of competent jurisdiction, or by any other legally constituted body having the jurisdiction to make such determination, the remainder of this Agreement thus remains in full force and effect provided that the part of this Agreement thus invalidated or declared unenforceable is not material to the intended operation of this Agreement. 29. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Venue of any action arising out of this Agreement shall be in Leon County, Florida. 30. Time is of the essence as to each and every obligation under this Agreement. 31. The Department and the Recipient acknowledge and agree to the following: i. The Recipient shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the Recipient during the term of the contract; and ii. The Recipient shall expressly require new contractors and subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the contractor/subcontractor during the contract term. 32. This Agreement may be executed in duplicate originals. The remainder of this page intentionally left blank. 49 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC-02/15 Page 14af22 IN WITNESS WHEREOF, the parties have executed this Agreement on the date(s) below. INDIAN RIVER COUNTY STATE OF FLORIDA (Name of RECIPIENT) DEPARTMENT OF TRANSPORTATION BY: BY: TITLE: Chairman TITLE: DIRECTOR OF TRANSPORTATI ON DEVELOPMENT Print Name: Wesley S. Davis Print Name: Date: ATTEST: TITLE: Print Name: LEGAL REVIEW: See attached encumbrance form for date of Funding approval by Comptroller. Recipient's LEGAL REVIEW: Print Name: APPROVED AS TO FORM AN _'.S FI EY WILLIAM . DEtMAAL DEPUTY COUNTY ATTORNEY 50 Florida Statutes: 334.044(7) Exhibit A SCOPE OF SERVICES AND DELIVERABLES Aviation Boulevard/20th Avenue Intersection Improvements FM# 437004-1-58-01 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 15 of 22 This project is for the construction and Construction Engineering Inspection (CEI) services of Aviation Boulevard/20th Avenue. The construction will consist of widening of Aviation Blvd. to accommodate left turn lane and an eastbound right turn lane. The Project work will also include but is not limited to asphalt milling, drainage improvements, curb and gutter installation, signalization, & signing and pavement markings. 51 Florida Statutes: 334.044(7) Exhibit A SCOPE OF SERVICES AND DELIVERABLES 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 16 of 22 DESCRIPTION UNIT ESTIMATED QTY. MOBILIZATION LS 1 MAINTENANCE OF TRAFFIC LS 1 PREVENTION, CONTROL & ABATEMENT OF EROSION & WATER POLLUTION LS 1 SELECT CLEARING AND GRUBING AC 1.6 REGULAR EXCAVATION CY 669 EMBANKMENT CY 861 CEMENTED COQUINA (LBR 100) (14") (3 LIFTS) SY 2260 MILLING EXISTING ASPHALT PAVEMENT (1" AVG. DEPTH) SY 3484 TYPE SP -12.5 STRUCTURAL COURSE (TRAFFIC C) (FINE MIX) (1.5") TN 169 TYPE SP -9.5 STRUCTURAL COURSE (TRAFFIC C) (FINE MIX) (1 ")TN 304 MISC. ASPHALT (2") TN 4 INLETS (CURB) (TYPE P-5) (<10') EA 2 INLETS (DITCH BOTTOM) (TYPE C) (<10') EA 1 MODIFY STRUCTURE (MANHOLE) EA 1 MANHOLE P-7 (<10') EA 1 CONCRETE PIPE CULVERT (15" SD) LF 58 ELLIPTICAL PIPE CULVERT, ERCP (12"X18" SD) LF 100 ELLIPTICAL PIPE CULVERT, ERCP (14"X23" SD) LF 130 ELLIPTICAL PIPE CULVERT, ERCP (19"X30" SD) LF 161 MITERED END SECTION (CONCRETE) (14"X23"SD) EA 1 MITERED END SECTION (CONCRETE) (19"X30"SD) EA 1 CONCRETE CURB & GUTTER, TYPE F LF 398 CONCRETE SIDEWALK AND DRIVEWAYS, 6" THICK SY 57 GUARDRAIL, ROADWAY LF 50 52 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 17 of 22 DESCRIPTION UNIT ESTIMATED QTY. GUARDRAIL BRIDGE ANCHORAGE ASSEMBLY EA 2 GUARDRAIL END ANCHORAGE ASSEMBLY- (TYPE CRT) EA 2 PERFORMANCE TURF (BAHIA SOD) SY 6340 CONDUIT (FURNISH & INSTALL) (UNDERGROUND) (2" PVC) LF 355 CABLE (SIGNAL) (FURNISH & INSTALL) PI 1 FIBER OPTIC CABLE (12 CABLE) LF 240 FIBER OPTIC CONNECTION (SPLICE) EA 12 FIBER OPTIC CONNECTION (TERMINATION) EA 12 PULL BOX (FURNISH & INSTALL) (TRAFFIC SIGNAL) EA 10 ELECTRIC POWER SERVICE (SIGNALS)(METER PURCHASED BY CONTRACTOR) AS 1 ELECTRICAL SERVICE WIRE (FURNISH & INSTALL) LF 1575 ELECTRICAL SERVICE DISCONNECT (FURNISH & INSTALL) (POLE MOUNTED) EA 1 PRESTRESSED CONCRETE POLE (FURNISH & INSTALL) (TYPE P -II SERVICE POLE) EA 1 MAST ARM ASSEMBLY (FURNISH & INSTALL) (150 MPH) (SINGLE ARM W/ LUMINAIRE) (60') EA 1 MAST ARM ASSEMBLY (FURNISH & INSTALL) (150 MPH) (DOUBLE ARM W/O LUMINAIRE) (46'-46') EA 1 TRAFFIC SIGNAL (FURNISH & INSTALL) (3- SECTION) (1 -WAY) (STANDARD) AS 5 TRAFFIC SIGNAL (FURNISH & INSTALL) (5- SECTION) (1 -WAY) (STANDARD) AS 1 VEHICLE DETECTION SYSTEM (FURNISH & INSTALL) (VIDEO DETECTION) (OVERHEAD) EA 3 TRAFFIC CONTROLLER ASSEMBLY (FURNISH & INSTALL) (NEMA) (ONE PREEMPTION PLAN) AS 1 ETHERNET SWITCH EA 1 SYSTEM AUXILIARIES (CCTV CAMERA ASSEMBLY) EA 2 SYSTEM AUXILIARIES (FIBER OPTIC VIDEO AMPLIFIER, TRANSMITTER & RECEIVER) EA 2 53 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 18 of 22 DESCRIPTION UNIT ESTIMATED QTY. INTERNALLY ILLUMINATED SIGN (FURNISH & INSTALL) (STREET NAME) EA 3 SINGLE POST SIGN (FURNISH & INSTALL) (LESS THAN 12 SF) AS 8 SINGLE SIGN POST (RELOCATE) AS 1 SIGN PANEL (FURNISH & INSTALL) (LESS THAN 12 SF) EA 1 RETRO -REFLECTIVE PAVEMENT MARKER EA 137 THERMOPLASTIC (STANDARD) (WHITE) (SOLID) (6") LF 3387 THERMOPLASTIC (STANDARD) (WHITE) (SOLID) (18") LF 47 THERMOPLASTIC (STANDARD) _(WHITE) (SOLID) (24") LF 77 THERMOPLASTIC (STANDARD) (WHITE) (SKIP) (6") LF 360 THERMOPLASTIC (STANDARD) (WHITE) (MESSAGE) EA 8 THERMOPLASTIC (STANDARD) (WHITE) (ARROWS) EA 13 THERMOPLASTIC (STANDARD) (YELLOW) (SOLID) (6") LF 4147 THERMOPLASTIC (STANDARD) (YELLOW) (SOLID) (18") LF 667 TRENCH SAFETY COMPLIANCE (OVER 5') LS • 1 TRENCH SAFETY COMPLIANCE (SHORING) LS 1 CEI CLASSIFICATIONS SR. PROJECT ENGINEER PROJECT ADMINISTRATOR SR. INSPECTOR INSPECTOR INSPECTOR'S AIDE QUALITY CONTROL (QC) MANAGER EARTHWORK CONSTRUCTION INSPECTOR LEVEL 1 EARTHWORK CONSTRUCTION INSPECTOR LEVEL 2 ASPHALT PAVING TECHNICIAN LEVEL 1 ASPHALT PAVING TECHNICIAN LEVEL 2 54 Florida Statutes: 334.044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 19 of 22 EXHIBIT "B" METHOD OF COMPENSATION FINANCIAL PROJECT NO. 437004-1-58-01 This is a cost reimbursement agreement. This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and referenced by the above Financial Project Number. Schedule of Funding: Please submit (insert no. of invoices required) copies of invoice(s) to the following address: Florida Dept. of Transportation. Program Management Div., Attn: Leos A. Kennedy, Jr. 3400 W. COMMERCIAL BLVD., FT. LAUDERDALE, FLORIDA 33309 55 FY 2015 TOTAL I. TOTAL PROJECT COST: $ $ Design $ $ Right of Way $ $ Construction & CEI $ 586,068.00 • $ 586,068.00 II. PARTICIPATION: Maximum Department Participation R-$44) or $ 292,545.00 (75%) or $ 292,545.00 Local Participation (25%) or $ 293,523.00 (2 or $ 293,523.00 In -Kind $ . $ Cash $ $ Combination In-Kind/Cash $ $ Waiver or Reduction $ $ TOTAL PROJECT COST: $ 586,068.00 $ 586,068.00 Please submit (insert no. of invoices required) copies of invoice(s) to the following address: Florida Dept. of Transportation. Program Management Div., Attn: Leos A. Kennedy, Jr. 3400 W. COMMERCIAL BLVD., FT. LAUDERDALE, FLORIDA 33309 55 Florida Statutes: 334.044(7) EXHIBIT "C" STATE FINANCIAL ASSISTANCE STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES: 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 20 of 22 Awarding Agency: Florida Department of Transportation State Project Title: Small County Outreach Program (SCOP) and Rural Areas of Opportunity (RAO) CSFA Number: 55.009 Award Amount: Specific information for CSFA Number 55.009 is provided at: https://apps. fldfs.com/fsaa/searchCatalog.aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Compliance requirements for CSFA Number 55.009 are provided at: https://apps.fldfs.com/fsaa/searchCompliance.aspx 56 Florida Statutes 334 044(7) 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 21 of 22 EXHIBIT "D" NOTICE OF COMPLETION SMALL COUNTY OUTREACH PROGRAM Between THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION And INDIAN RIVER COUNTY (RECIPIENT) PROJECT DESCRIPTION: Construction and CEI Services of Aviation Boulevard/ 20th Avenue, Intersection Improvements FINANCIAL PROJECT NUMBER: 437004-1-58-01 In accordance with the Terms and Conditions of the SMALL COUNTY OUTREACH PROGRAM AGREEMENT, the undersigned hereby provides notification that the work authorized by this Agreement is complete as of , 20 . By: Name: Title: 57 Florida Statutes 334 044(7) EXHIBIT E Recipient's Resolution 850-035-01 PAVEMENT MANAGEMENT OGC - 02/15 Page 22 of 22 58 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney Consent Agenda 3/17/15 Office of INDIAN RIVER COUNTY ATTORNEY MEMORANDUM TO: Board of County Commissioners THROUGH: John King, Director, Department of Emergency Servicesfr FROM: William K. DeBraal, Deputy County Attomey N DATE: March 11, 2015 SUBJECT: 10' Utility Easement for New 4th Street/43'd Avenue Fire Station The building plans for the new fire station at 4th Street and 43rd Avenue call for an electrical transformer and concrete pad to be installed near the station parking lot. In order to run an electric line to the transformer, FPL has requested a 10 -foot easement for this purpose. The line to the transformer will be installed underground. Funding: The only funding associated with this matter will be the recording fees in the amount of $27.00 to be paid from Account No: 11412022-066510-08006. Recommendation: Staff recommends the Board of County Commissioners approve the attached utility easement to FPL and authorize the Chairman to sign on the Board's behalf. c: Jason Fykes, Barth Construction Brian Burkeen, Assistant Chief, Emergency Services Approved for March 17, 2015 BCC eeting Consent Agend COUNTY ATTORNEY 59 Indian River Co. Approved Date AdMln. 3/69'6'' Co. Atty. (fin 31J1) Budget 3 i // /5 Department 34k.,f- Risk Management 59 Work Request No. Sec.16, Twp 33 S, Rge 39 E Parcel 1.D.33391600001008000006.0 (Maintained by County Appraiser) EASEMENT (BUSINESS) This Instrument Prepared By Name: IRCo Dept Emergency Co. Name: Address: 4330 4th St Vero Beach, FI 32968 The undersigned, in consideration of the payment of $1.00 and other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, grant and give to Florida Power & Light Company, its affiliates, licensees, agents, successors, and assigns ("FPL"), a non-exclusive easement forever for the construction, operation and maintenance of overhead and underground electric utility facilities (including wires, poles, guys, cables, conduits and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage as well as the size of, and remove such facilities or any of them within an easement described as follows: See Exhibit "A" ("Easement Area") Together with the right to permit any other person, firm, or corporation to attach wires to any facilities hereunder and lay cable and conduit within the Easement Area and to operate the same for communications purposes; the right of ingress and egress to the Easement Area at all times; the right to clear the land and keep it cleared of all trees, undergrowth and other obstructions within the Easement Area; the right to frim and cut and keep trimmed and cut all dead, weak, leaning or dangerous trees or limbs outside of the Easement Area, which might interfere with or fall upon the lines or systems of communications or power transmission or distribution; and further grants, to the fullest extent the undersigned has the power to grant, if at all, the rights hereinabove granted on the Easement Area heretofore described, over, along, under and across the roads, streets or highways adjoining or through said Easement Area. IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument on , 20_. Signed, sealed and delivered in the presence of: Print Name: (Witness' Signature) (Witness) Print Name: (WitnessSignature) (Witness) Entity name By: Print Name: Print Address: STATE OF AND COUNTY OF . The foregoing instrument was acknowledged before me this day of , 20_, by , the of a ,who is personally known to me or has produced as identification, and who did (did not) take an oath. (Type of Identification) My Commission Expires: Notary Public, Signature Print Name APPROVED AS TO FORM AND kE_ALS FIC,!Y W(LLi K. DEIRAAL DEPUTY COUNTY A.TTORNEY 60 Ma. 4. 15,1 1.350,0 EXHIBIT 'A' DESCRIPTION OF FLORIDA POWER AND LIGHT COMPANY (FPL) UTILITY EASEMENT: A TEN FEET WIDE FLORIDA POWER AND LIGHT COMPANY EASEMENT, LYING IN PART OF TRACT 8, SECTION 16, TOWNSHIP 33 SOUTH, RANGE 39 EAST, ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY SUBDIVISION AS RECORDED IN PLAT BOOK 2, PAGE 25 OF THE PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, NOW LYING AND BEING INDIAN RIVER COUNTY, FLORIDA, SAID TEN FEET WIDE EASEMENT BEING FIVE FEET EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: COMMENCING AT THE INTERSECTION OF THE FORMER NORTH RIGHT OF WAY LINE OF 4TH STREET AS INDICATED IN OFFICIAL RECORDS BOOK 215, PAGE 525 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, SAID LINE ALSO BEING THE SOUTH LINE OF THAT ADDITIONAL RIGHT OF WAY PARCEL FOR 4TH STREET AND THE INTERSECTION OF THE WEST LINE OF THAT ADDITIONAL RIGHT OF WAY PARCEL FOR 43RD AVENUE AS RECORDED IN OFFICIAL RECORDS BOOK 2639, PAGE 725 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, RUN NORTH 89e32'1T' WEST ALONG SAID SOUTH LINE OF THAT ADDITIONAL RIGHT OF WAY PARCEL FOR 4TH STREET A DISTANCE OF 294.13 FEET; THENCE RUN NORTH 00°27'43" EAST A DISTANCE OF 5.67 FEET TO A PROPOSED UTILITY SERVICE POLE; THENCE RUN NORTH 33"03'44" EAST A DISTANCE OF 22.71 FEET; THENCE RUN NORTH 08°35'14" EAST A DISTANCE OF 15.36 FEET TO THE NORTH LINE OF SAID CERTAIN ADDITIONAL RIGHT OF WAY PARCEL, ALSO BEING THE NORTH RIGHT OF WAY LINE OF SAID 4TH STREET AND POINT OF BEGINNING OF THE HEREIN DESCRIBED EASEMENT CENTERLINE; FROM SAID POINT OF BEGINNING RUN NORTH 08'35'14" EAST TO THE POINT OF TERMINUS. THE SIDE LINES OF SAID EASEMENT TO BE SHORTENED OR PROLONGED TO MEET AT ANGLE POINTS, RIGHTS OF WAY LINES AND LOT LINES. CONTAINING 670.06 SQUARE FEET, MORE OR LESS. SURVEYOR'S NOTES: 1. UNLESS IT BEARS THE SIGNATURE AND THE ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER, THIS DRAWING, SKETCH, PLAT OR MAP IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT VALID. 2. NO SEARCH WAS MADE OF THE PUBLIC RECORDS BY THIS FIRM OR SURVEYOR FOR RIGHTS-OF-WAY, RESERVATIONS, EASEMENTS AND RESTRICTIONS OF RECORDS. 3. ANY EXISTING IMPROVEMENTS, FOUNDATIONS AND UNDERGROUND UTILITIES WERE NOT OBSERVED OR RECORDED FOR THIS SKETCH AND DESCRIPTION. 4. BEARINGS SHOWN ARE BASED UPON NORTH AMERICAN DATUM OF 1983, ADJUSTMENT OF 2007, AND ARE PROJECTED IN THE FLORIDA STATE PLANE COORDINATE SYSTEM, FLORIDA EAST ZONE (901) AND ARE REFERENCED TO THE ESTABLISHED AND MONUMENTED LINE SHOWN HEREON LABELED AS THE BEARING BASIS. 5. THIS MAP IS A SKETCH AND DESCRIPTION ONLY. A BOUNDARY SURVEY WAS NOT PERFORMED TO DELINEATE THE BOUNDARY LIMITS OF THE DESCRIBED UTILITY EASEMENT. 6. THE DESCRIPTION SHOWN HEREON WAS DEVELOPED BY THE PROFESSIONAL SURVEYOR AND MAPPER WITH THE AID OF A FURNISHED SKETCH BY THE CLIENT. 7. THIS SKETCH AND DESCRIPTION IS COMPRISED OF 2 PAGES. ONE IS NOT VALID WITHOUT THE OTHER. (P) O.R.B. R.O.W. I.R.C. FL. PG. I.R.F.W.C.D. UTILITY POLE WELL LEGEND PLAT DATA OFFICIAL RECORD BOOK RIGHT OF WAY INDIAN RIVER COUNTY FLORIDA PAGE INDIAN RIVER FARMS WATER CONTROL DISTRICT co CBS CINDER BLOCK STRUCTURE :=1.„"*" CARTER ASSOCIATES, INC. CONSULTING ENGINEERS AND LAND SURVEYORS 1708 21st STREET, VERO BEACH, FL 32980 TEL: (T72)1562-4191 FAX (772) 662-7180 DATE :03-03-2015 PROD. r 1132E DRAWN BY: FSC AFRO. BY : FSC PLOT BY Fmk Cueareee REF. r . 12-4133. 11.32E F.118PG.:— CERTIFIED TO: FLORIDA POWER AND LIGHT C1e*MPANY- INDIAN RIVER COUNTY, FLO ibA.: DEPART_, ENT OF EGENGY;SERVICES-, . CUCCURESE, FL. PSM 47 B. 205 SIGNATURE DATE: SKETCH AND DESCRIPTION FLORIDA POWER AND LIGHT CO. UTILITY EASEMENT SITUATED IN PART OF TRACT 8, SECTION 16 TWP 33 S, RGE 39 E, INDIAN RIVER COUNTY FLORIDA UTILITY EASEMENT SHEET 1of2 DW6. r. 19870 A 61 O.H. EXHIBIT 'A' T is 1; :TERMINUS,: ..rROFOSED -ELECTRICAL.. TilANSEC RMtR.. POINT OF BEGINNING 648 NI -61k35 N 33'03'4 22.71' N 00'27'43" 5.67' 0.0' / -NORTH ]R.O.W. LINE .:OF -4T j} STREET E C IM DEED :. R.u.W. _.•"O.R,B.263 PG.725 I.R.CO, FL. PROPOSED uTIUTY POLE ckIST1NG O - rt POLE..TO_. BE• IOzEOVED FORMER NORTH R.O.W. LINE OF 4TH STREET AS INDICATED IN O.R.B. 215. PG. 525. I.R.CO., FL. 4TH STREET (45 MPH) E.P. I.R.F.W.C.D. SUB -LATERAL B-4 CANAL CARTER ASSOCIATES, INC. CONSULTING ENGINEERS AND LAND SURVEYORS 1708 21st STREET, VERO BEACH, FL 32960 TEL (772) 662-4191 FAX: (772) 562-7180 DATE 03.03-2015 PROI. • 11.12E DRAWN BY: FSC APPO. BY FSC PLOT BY Frank Cuccsrama REF.0 . 12413S, 11-32E F.B. i PG :— 0 SCALE: c (n 1s (1 Inch c- o <4). ; ) G7 O - =--- 40.00' --t`'"' 1 S 89'32'17.00'. E 30 30 Feet) 0 M W 3aM6 ,.b — 3 cc [r O O r Z 3o 43RD AVENUE (35 MPH) F..1 G' 1 44' 1 3. J0' W 40.00. / ' f GUY G IY I SOUTH LINE OF % \ ADDITIONAL F.O.W. P.P._ I -- ' �-.- II .2. —7 N 89'32'17" W 2'4.13' BEARING BASIS ,`-P. P. (A13.„6140 W.C. RAMP E.P. E.P. EUS POINT OF COMMENFE�MENT u / W.C. RAM P— CONCRETIE SIGNAL /OLE I SKETCH AND DESCRIPTION FLORIDA POWER AND LIGHT CO., UTILITY EASEMENT SITUATED IN PART OF TRACT 8, SECTION 16 TWP 33 S, RGE 39 E, INDIAN RIVER COUNTY FLORIDA UTILITY EASEMENT SHEET 2of2 Dwg. 3 19870 A 62 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Christopher R. Mora, P.E., Public Works Director FROM: James D. Gray, Jr., Coastal Engineer SUBJECT: CONSENT Renewal of Professional Coastal Engineering and Coastal Environmental Services Agreement RFQ No. 2012050 DATE: March 9, 2015 DESCRIPTION AND CONDITIONS On March 19, 2013 the Board of County Commissioners approved continuing services contracts with CB&I Coastal Planning and Engineering f/k/a Coastal Planning and Engineering and The Transit Group, Inc. D.B.A Ecological Associates, Inc. for continuing Coastal Engineering and Coastal Environmental contacts with Indian River County. The contract was for two years with an option to renew for one additional two-year term. The purpose of this agenda item is to request Board approval to renew the contacts with CB&I Coastal Planning and Engineering and Ecological Associates, Inc. for a two-year term. County staff has negotiated standard fee schedules with each firm. The fee schedule(s) reflect fair and competitive rates for comparable professional services and tasks. These fees will be the basis for individual projects, work orders and purchase orders. Please note: the submitted fee schedules for the two-year renewal period remain unchanged from the initial contract period. FUNDING Funds for the various beach projects are budgeted and available in the Beach Restoration Fund whose revenue is derived from one half of the proceeds of the levy of the Local Option Tourist Development Tax (3%). Among the accounts that will be used include but not limited to: Sector 3 Post Construction Monitoring, Acct # 12814472-033490-05054 and Other Professional Services, Acct #12814472-033190-99007. RECOMMENDATION Staff recommends approval of the attached fee schedules and the two-year renewal of the agreements between the County and 1) CB&I Coastal Planning & Engineering, Inc. and 2) Ecological Associates, Inc. and requests the Board to authorize the Chairman to execute the attached agreements. F:\Public WorkAlamesG\Continuing Coastal Contracts\CB&I Renual\Coastal Engineering Professional Services Contract renual - BCC agenda memo 3-17-15.docx 63 Page 2 Consent Agenda Item for 3-19-13 BCC Meeting Coastal Engineering Services RFQ No. 2012050 March 8, 2013 ATTACHMENTS 1. Professional Coastal Engineering Services Agreement (1 copy) with CB&I Coastal Planning & Engineering, Inc. 2. Professional Coastal Environmental Services Agreement (1 copy) with Ecological Associates, Inc. DISTRIBUTION 1. Coastal Planning and Engineering, Inc. 2. Ecological Associates, Inc. APPROVED AGENDA ITEM FOR: March 17, 2015 BY: Indian River County Appr ed Date Administration - 3/ I//16 Budget Legal 11 3 I> ! J_. Purchasing �_ 310 I I S Public Works a /9/i5 Coastal Engineering JD(, 3111tS F:\Public Works\JamesG\Continuing Coastal Contracts\CB&I Renual\Coastal Engineering Professional Services Contract renual - BCC agenda memo 3-I7-15.docx 64 ATTACHMENT 1 Professional Coastal Engineering Services Agreement (1 copy) with CB&I Coastal Planning & Engineering, Inc. 65 Board of County Commissioners 1801 27th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: (772) 778-9391 RENEWAL OF CONTINUING CONTACT AGREEMENT FOR PROFESSIONAL COASTAL ENGINEERING SERVICES This shall serve as mutual consent to extend the Agreement between Indian River County (COUNTY) and CB&I Coastal Planning and Engineering f/k/a Coastal Planning and Engineering (Consultant) for Professional Coastal Engineering Services from March 19, 2015 to March 19, 2017. The original Agreement, approved March 19, 2013 shall be amended as follows: NOTE: underlined text is ADDED text. SECTION 1— GENERAL 1.2 Whenever the term "Work Order" is used herein, it is intended to mean that formal document that is dated; serially numbered; and executed by both the COUNTY and the Consultant by which the COUNTY accepts Consultant's proposal for specific Services and Consultant indicates a willingness to perform such specific Services for the terms and under the conditions specified in this Agreement. Each Work Order must be fully executed by the COUNTY prior to issuance of the related Notice -to -Proceed. Purchase Orders may be issued by the COUNTY and approved through the MUNIS system for proposed services that total less than $15,000.00. For proposed services $15,000.00 and over, Work Orders shall be issued and approved by the Indian River County Board of County Commissioners. All other provisions of the original agreement, approved March 19, 2013 shall remain in full force and effect. The attached fee schedule (Exhibit "A") shall remain in effect from March 19, 2015 to March 19, 2017. F:\Public Works\JamesG\Continuing Coastal Contracts\CB&I Renual\CB&1 Continuing Contract Renewal 2015-2017 -- Agenda Item 3-17-15.doc 66 IN WITNESS WHEREOF the parties hereto have executed these presents this day of 2015. OWNER BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA CB&I Coastal Planning and Engineering Wesley S. Davis, Chairman Gordon Th son, PE, D.CE Approved by BCC ATTEST: Jeffrey K. Smith, Clerk of Circuit Court and Comptroller Deputy Clerk Jose , ' A. Baird, COUNTY Administrator Approved as to Form and Legal Sufficiency: A William K. beBraal, Deputy County Attorney Title: Director Date: ,3 F:\Public WorksuamesG\Contlnuing Coastal Contracts\Ca&I RenualCB&l Continuing Contract Renewal 2015-2017 — Agenda Item 3-17-15.doc 67 XHIB1T A COASTAL PLANNING & ENGINEERING, INC. STANDARD RATE SCHEDULE (January 1, 2015 to December 31, 2015) I. PERSONNEL CLASSIFICATION Rate Principal Engineer 205.00/hour Expert Witness (Testimony) 300.00/hour Senior Project Manager 185.00/hour Project Manager 165.00/hour Program Manager ..160.00/hour Senior Coastal Engineer 165.00/hour Coastal Engineer II 130.00/hour Coastal Engineer I 105.00/hour Coastal Modeler I1 130.00/hour Coastal Modeler 1 .105.00/hour Certified Inshore Hydrographer 165.00/hour Professional Surveyor & Mapper 125.00/hour Hydrographer 120.00/hour Project Surveyor .120.00/hour Surveyor 95.00/hour Senior Marine Biologist 120.00/hour Project Biologist ....110.00/hour Marine Biologist II 105.00/hour Marine Biologist I .. 95.00/hour Professional Geologist 150.00/hour Project Geologist 125.00/hour Geologist 1I 110.00/hour Geologist I 95.00/hour Senior CAD Operator 125.00/hour CAD Operator 90.00/hour GIS Operator 100.00/hour Boat Captain 82.00/hour Bookkeeper 74.00/hour Clerical 68.00/hour 68 STANDARD RATE SCHEDULE (Continued) (January 1, 2015 to December 31, 2015) II. EQUIPMENT Rate Truck (2WD road use) $0.565/mile Truck (4WD beach use) 110.00/day Survey Boat (28 ft. Parker) 1,050.00/day Survey Boat (24 ft. Privateer) 790.00/day Survey Sea Sled 310.00/day All Terrain Vehicle 105.00/day Enclosed 18" Trailer 78.00/day Trimble RTK GPS 495.00/day Trimble Differential GPS 415.00/day Leitz Total Station w/Data Collector 130.00/day Hand Laser Range Finder 15.00/day Range Azimuth System 310.00/day Odom Hydrotrack Sounder 165.00/day Heave, Pitch, Roll Compensator 215.00/day Odom ES3PT Multibeam 600.00/day Speed of Sound Velocity Meter 63.00/day Hypack/DredgePack Navigation System 260.00/day Hypack/Hysweep 260.00/day Nortek AWAC ADCP high frequency deepwater wave height, direction and current profiler 5,000.00/month * Nortek Aquadopp ADCP low frequency shallow water wave height, direction and current profiler 2,900.00/month * Nortek Storm Software for wave and current data processing 50.00/day Primer statistical package $200/project X -STAR CHIRP 512i Seismic Profiling System 1,150.00/day Seismic Profiler Thermal Printer 130.00/day Sonar Wizard Map Seismic Data Processing Package 155.00/day Edgetech 4200 FS Sidescan Sonar System 695.00/day Sonar Wizard Map Sidescan Data Processing Package 155.00/day Geometric G-881 Magnetometer 215.00/day Schonstedt GA -52B Magnetic Locator 30.00/day Jet Probe with Pump 55.00/day Underwater Tide Gauge 175.00/day Nikon Level/Tripod/Rod 65.00/day PC PowerPoint Projector 50.00/day Lietz Handheld Level 10.00/day Optical Reading Compass 10.00/day Garmin Handheld GPS 10.00/day Turbidimeter 38.00/day 69 STANDARD RATE SCHEDULE (Continued) (January 1, 2015 to December 31, 2015) SCUBA Tanks (Nitrox) 19.00/day Digital Camera 10.00/day Underwater Camera 32.00/day Underwater Camera W/Strobes .75.00/day Underwater Seadrop Integrated Camera 30.00/day Underwater Video Camera 115.00/day GPS Integrated Underwater Video Camera 435.00/day Underwater Scooter 50.00/day Sieve Analysis 75.00/sample Carbonate Analysis 65.00/sample Monuments 28.00/each Survey Disk 15.00/each Dry Suit 15.00/day Ponar Sampler 30.00/day Microscopes 20.00/day Mobile Telephone 10.00/day Penetrometer 55.00/day Generator 60.00/day * ADCP monthly cost may be pro -rated for shorter periods of use 70 STANDARD RATE SCHEDULE (Continued) (January 1, 2015 to December 31, 2015) III. SCUBA DIVING SERVICES Rate Equipment & Insurance $75/diver/day ** ** Charge in addition to normal hourly rates for personnel listed on Page 1. IV. NUMERICAL MODELS Rate ADCIRC Tidal Circulation Model $1,000/project BOUSS 2D WAVE - Wave Refraction/Diffraction Model $1,000/project MIKE21- NSW Spectral Wave Transformation Model $2,000/project MIKE21- HD 2D Current Simulation Model $2,000/project MIKE21- ST 2D Sediment Transport Model $2,000/project DELFT 3D WAVE - SWAN Wave Refraction/Diffraction Model $1,000/project DELFT 3D FLOW - 2D Hydrodynamic Model $2,200/project DELFT 3D MORPHO - Morphodynamic Model $3,000/project DELFT 3D WAQ — Water Quality Model $2,000/project V. REPRODUCTIONS Rates Photocopies — Black & White 8 '/2" x 11" and 8 1/4" x 14" $0.10/page 11" x 17" $0.15/page Heavy Bond $0.30/page Cover Stock $0.50/page Photocopies — Color 8 1/4" x 11" and 8 ''/2" x 14" $0.50/page 11" x 17" $0.75/page Heavy Bond $1.00/page Cover Stock $1.00/page CAD Plotter Copies 8 ''/2" x 11" and 8 '/z" x 14" $1.00/each 11" x 17" $2.00/each 24" x 36" $3.00/each VI. APPROVED SUB -CONSULTANTS (management fee) 10% of cost VII. DIRECT COSTS (handling fee) 10% of cost 71 ATTACHMENT 2 Professional Coastal Environmental Services Agreement (1 copy) with Ecological Associates, Inc. 72 Board of County Commissioners 1801 27th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: (772) 778-9391 RENEWAL OF CONTINUING CONTACT AGREEMENT FOR PROFESSIONAL COASTAL ENVIRONMENTAL SERVICES This shall serve as mutual consent to extend the Agreement between Indian River County (COUNTY) and The Transet Group, Inc. D.B.A Ecological Associates, Inc. (Consultant) for Professional Coastal Environmental Services from March 19, 2015 to March 19, 2017. The original Agreement, approved March 19, 2013 shall be amended as follows: NOTE: underlined text is ADDED text. SECTION 1— GENERAL 1.2 Whenever the term "Work Order" is used herein, it is intended to mean that formal document that is dated; serially numbered; and executed by both the COUNTY and the Consultant by which the COUNTY accepts Consultant's proposal for specific Services and Consultant indicates a willingness to perform such specific Services for the terms and under the conditions specified in this Agreement. Each Work Order must be fully executed by the COUNTY prior to issuance of the related Notice -to -Proceed. Purchase Orders may be issued by the COUNTY and approved through the MUNIS system for proposed services that total less than $15,000.00. For proposed services $15,000.00 and over, Work Orders shall be issued and approved by the Indian River County Board of County Commissioners. All other provisions of the original agreement, approved March 19, 2013 shall remain in full force and effect. The attached fee schedule (Exhibit "A") shall remain in effect from March 19, 2015 to March 19, 2017. F:\Public Works\JamesG\Coastal Engineering and Environmental RFQ -- 2012-2013\Agreements\Contract Extension 2015-2017\EAI\EAI Continuing Contract Renewal 2015-2017 -- Agenda Item 3-17-15.doc 73 IN WITNESS WHEREOF the parties hereto have executed these presents this day of 2015. OWNER BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Wesley S. Davis, Chairman Approved by BCC ATTEST: Jeffrey K. Smith, Clerk of Circuit Court and Comptroller Deputy Clerk Josep Baird, COUNTY Administrator Approved as to Form and Legal Sufficiency: az-) O1LT/ William K. DeBraal, Deputy County Attorney Ecological Associates, Inc. Robert G. Ernest Title: Chief Operating Officer Date: March 9, 2015 F:\Public Works\JamesG\Coastal Engineering and Environmental RFQ— 2012-2013\Agreements\Contract Extension 2015-2017\EAI\EAI Continuing Contract Renewal 20152017 — Agenda Item 3-17-15.doc 74 EXHIBIT A (1 ECOLOGICAL ASSOCIATES, INC. THE TRANSIT GROUP, INC. (FEIN 61-1747043) D.B.A. ECOLOGICAL ASSOCIATES, INC. RATE AND FEE SCHEDULE Effective Dates: March 2015 — March 2017 1) Personnel (Hourly Rates, Inclusive of Overhead and Profit): Title Rate Principal (President/Scientific Director) Project Manager Senior Scientist II Senior Scientist I Biologist II Biologist I Lab/Field Technician Associate Scientist (Specialist) Scientific Diver 2) Equipment Usage Fees: $105.60 $96.00 $86.40 $76.80 $72.75 $63.05 $47.50 $124.80 $168.00 Boat Fees: 16-18ft EAI vessel - $400/day (operations exclusive of crew) 19-25ft EAI vessel - $650/day (operations exclusive of crew) Leased Vessel — Cost plus $150/day (insurance coverage and operations) Diving Operations (gear, safety plan, and operational expenses, excluding personnel) - $150/person/day Precision GPS (sub -meter accuracy) - $250/day Other Equipment Usage Fees — Quoted on project -specific basis 3) Travel: Mileage (Applicable GSA mileage rate) $ 0.56/mile (current) Per diem (Quoted on project -specific basis): Cost 4) Direct Expenses: Cost 5) Sub -contractors: Cost Plus 8% 75 February 26, 2015 Sheriff Deryl Loar Indian River County The Honorable Wesley Davis Indian River Board of County Commissioners 1801 27th Street Vero Beach, FL 32960-3388 Re: Forfeiture Trust Fund Dear Chairman Davis: 9A1 Florida Statute 932.7055, the Florida Contraband Forfeiture Act, provides that proceeds and interest earned from the forfeiture of real or personal property shall be used for providing additional equipment and may not be used to meet normal operating expenses of the law enforcement agency. These funds are the direct result of our deputies' diligent law enforcement efforts and are derived mainly from drug related offenses. None of the funds are derived from county tax dollars. Additionally, the statute requires that no less than 15% of forfeiture proceeds within a fiscal year must be expended or donated to support the operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer programs. The law enforcement agency has the discretion to determine which program(s) will receive the designated proceeds. Pursuant to the above statute, I am requesting that $30,000.00 from our Law Enforcement Trust Fund be used to purchase equipment and support the programs and agencies listed below: $5,000.00 will be used to support the Executive Roundtable of Indian River County, Inc. Their mission is to identify solutions that will protect and enhance the lives of Indian River County children, individuals, families, and seniors. $2,000.00 will be donated to the 2-1-1 Palm Beach/Treasure Coast agency. This multi -program agency assists people in need by providing information, referral, crisis intervention, and community education. This agency assists in reducing our 9-1-1 call volume. $1,000.00 will be used to support Crime Stoppers of the Treasure Coast to help solve crimes. Approximately 22% of all tips result in arrests. Currently, many leads are being investigated. $1,000.00 will go to A Child is Missing to support their high-speed telephone alert system. This alert system is initiated within Indian River County when a child is reported missing. 4055 41' Avenue, Vero Beach, Florida 32960 www.iresherifforg (772) 569-6700 76 The Honorable Wesley Davis, Chairman February 26, 2015 Page 2 $10,000.00 will go to the Mental Health Collaborative. Their mission is to establish a continuum of care for mental health. Their goal is to increase access, decrease duplication and facilitate community wide support of mental health issues. $1,000.00 will be used to support the annual Florida Missing Children's Day ceremony. This statewide ceremony honors police officers and civilians that have assisted in missing children cases and raises statewide awareness to help prevent abduction and sexual exploitation. $2,000.00 will go to the Homeless Family Center to provide emergency and transitional shelter for homeless families in Indian River County. $1,500.00 will go to Safe Space. This non-profit organization helps victims of domestic violence. It operates modern shelters in Indian River, Martin and St. Lucie Counties where families can escape to a safe environment. $3,000.00 will be used to support the Narcotics Overdose Prevention & Education Task Force. Inc. Their message is delivered through high impact multimedia multimodal presentations at middle schools and high schools; reinforcement activities workbooks; parent and community forums; interactive website; and awareness campaigns. $1,000 will be donated to Childcare Resources of Indian River County. Their mission is to ensure the availability and affordability of high quality early childhood and family support programs for children of income eligible working families in Indian River County. $1,000 will be used to support CASTLE in their efforts to prevent abuse and neglect by teaching positive, safe parenting skills. $1,500 will go to the Inner Truth Project as they focus on the needs of women by providing an environment where survivors of sexual violence can bravely share the truth about their experiences and receive the help they need to find strength, hope and health. Please place this item under Constitutional Officers for the March 17, 2015 board agenda. If you have any questions or require additional information, please contact me at 978-6404. Thank you for your consideration. Sincerely, Deryl Loar, Sheriff DL:lt cc: Joseph A. Baird, County Administrator Jason E. Brown, OMB Director Kelly Goodwin, Comptroller 77 February 26, 2015 Sheriff Deryl Loar Indian River County The Honorable Wesley Davis Indian River Board of County Commissioners 1801 27th Street Vero Beach, FL 32960-3388 Re: Forfeiture Trust Fund Dear Chairman Davis: Florida Statute 932.7055, the Florida Contraband Forfeiture Act, provides that proceeds and interest earned from the forfeiture of real or personal property shall be used for providing additional equipment and may not be used to meet normal operating expenses of the law enforcement agency. These funds are the direct result of our deputies' diligent law enforcement efforts and are derived mainly from drug related offenses. None of the funds are derived from county tax dollars. Pursuant to the above statute, I am requesting that $32,642.31 from our Law Enforcement Trust Fund be used to purchase an additional one hundred (100) external vest carriers. This equipment is essential in the implementation of a mandatory wear policy of designated deputies. Please place this item under Constitutional Officers for the March 17, 2015 board agenda. If you have any questions or require additional information, please contact me at 978-6406. Thank you for your consideration. Deryl Loar, Sheriff DL:It cc: Joseph A. Baird, County Administrator Jason E. Brown, OMB Director . Kelly Goodwin, Comptroller 4055 41" Avenue, Vero Beach, Florida 32960 www.ircsheriff.org (772) 569-6700 78 GL Distributors, Inc. 18459 Pines Boulevard, Suite 340 Pembroke Pines, FL 33029 Phone: (954) 441-1473 Contact: mark@glciistributors.com \,.‘) 'DISTRIBUTORS NAME/ADDRESS Indian River County Sheriffs Office 4055 - 41st Avenue Vero Beach, FL 32960 Attn: Debbie Wadsworth Quotation DATE QUOTE # 2/5/2015 10542 Ship To Indian River County Sheriffs Office 4055 - 41st Avenue Vero Beach, FL 32960 Attn: Debbie Wadsworth 79 PROJECT NAME VALID THRU PAYMENT TERMS FOB LEAD TIME Active Shooter Kits 5/7/2015 Net 30 ITEM DESCRIPTION QUANTITY PRICE TOTAL FL ST C -ARMOR GH -ASK -2 -CB POCKET MA 18-002 POCKET JAPB-TOUR BODY ARMOR IS ON FLORIDA STATE CONTRACT # 680-850-11-1. GL DISTRIBUTORS IS AN AUTHORIZED DISTRIBUTOR FOR THE BODY ARMOR BELOW. SHIPPING IS INCLUDED PER THE STATE CONTRACT. Active Shooter Kit - MOLLE Plate Harness, Two 10" x 12" Level IV Plates (NIJ 05), Carry Bag Specify ID Patches: SHERIFF IN WHITE Molle Pocket # MA 18-002, Open Top Single AR -15 Mag, Black Molle Pocket, APB, TOURNIQUET, Black, 1000D Cordura, 2 -Ply 100 100 100 0.00 405.63 15.00 18.00 0.00 40,563.00 1,500.00 1,800.00 Visit us online at www.GILDISTRIBIITORS.com Subtotal $43,863.00 Sales Tax (6.0%) $0.00 "PROTECTING THOSE COMMITTED TO STANDING IN HARM'S WAY" TOTAL $43,863.00 79 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM )0C.10-0, 1'1.1I1I:IC NOTICE 11 NJFORIVI N I]ON:\►.I TO: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP; C m nunity Developm nt Director THROUGH: John McCoy, AICP; Chief, Current Deve opi'nent FROM: Ryan Sweeney; Senior Planner, Current Development DATE: March 9, 2015 SUBJECT: Notice of Scheduled Public Hearings for Upcoming Board Meeting It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of March 17, 2015. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing items have been scheduled for Board consideration: March 24, 2015 1. Consideration of County -initiated Amendments to Land Development Regulations (LDRs) Chapter 902 (Administrative Mechanisms) and Chapter 915 (Planned Developments) to Grant the Planning and Zoning Commission the Authority to Approve Certain Modifications to Planned Development (PD) Setbacks and Other Dimensional Criteria and the Powers of the Board of (Zoning) Adjustment to Grant Variances [Legislative] 2. Faith Baptist Church, Inc. of Vero Beach, Fla.'s Request for Special Exception Use Approval for a Modular Office Addition [AA -14-11-133 / 2002030042-73140] [Quasi -Judicial] RECOMMENDATION: The above referenced public hearing items are provided for the Board's information. No action is needed at this time. APPROVED AGENDA ITEM: FOR: March 17, 2015 BY: Indian River Co. Ap r ved Date Admin. OA Legal/ -• U 5 - r Budget 31f Dept. Risk Mgr. F:\Community Development\CurDev\public hearings\BCC\2015\3-17-15 public hearing notice to board.docx 1 80 • Office of Emergeng Add on 0211712015 INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney EMERGENCY ADDITION TO AGENDA MARCH 17, 2015 COMMUNITY DEVELOPMENT: 12A1 MEMORANDUM TO: Board of County Commissioners THROUGH: Scott McAdam, Building Official FROM: William K. DeBraal, Deputy County Attorney U) DATE: March 16, 2015 SUBJECT: Emergency Add-on to the Agenda for the Board of County Commissioners Meeting of March 17, 2015 Marilyn Valenti's Request to Stop Demolition of a Structure Located • at 34 20th Lane SW via Attorney Robert Clark On November 18, 2014, the Board approved demolition of a single family house located at 34 20th Lane SW. The demolition of the structure proceeded to public bid and a demolition contractor has been selected. A demolition permit has been issued by the Building Department but the house has not yet been demolished. On March 13, 2015, this office received a call from Marilyn Valenti, the niece of Vincent Valenti, stating she was now the owner of the house and she had retained a contractor to repair the house. She now seeks to stop the demolition process from going forward. She was informed that only the Board could have the demolition proceeding stayed. Attorney Robert Clark will speak on behalf of Ms. Valenti if the Board decides to add this matter to the agenda as an emergency item. Funding: There is no funding impacted by this matter. Recommendation: Staff recommends the Board discuss and decide whether the demolition of the house located at 34 20th Lane SW should be added to the agenda and if added to the agenda, should the demolition be stayed for a period of time to allow Ms. Valenti's contractor to submit plans to the Building Department. Copies to: Scott McAdam, Building Official Robert Clark Indian River Ca. ed Date Admin. l i��.A' �i. �� Co. Atty. RM NM Budget Dept.ainall. Risk Mgr. 80.1 34 20th LN SW • OWNED BY: • VINCENT VALENTI • PARCEL # • 33403100003003000003.0 3/17/2015 01\.1, 80•- 3/17/2015 3/17/2015 Vo4 3/17/2015 8o ',5 DEPARTMENTAL MATTERS 12.C.1 1k Indian River County Inter -Office Memorandum Office of Management and Budget To: Members of the Board of County Commissioners Date: March 9, 2015 Subject: Children's Services Funding Allocation for Fiscal Year 2015/2016 From: Jason E. Brown - Director, Management & Budget From: Michael C. Zito, Assistant County Administrator Description and Conditions Each year, the Board of County Commissioners approves a funding allocation for Children's Services. This amount is then allocated to the applicants based upon recommendations of the Children's Services Advisory Committee. The County has allocated the same funding amount ($623,890) for the last three years due to limitations on revenues during the economic downturn. Prior to the downturn, the County historically changed the funding allocation based upon the previous fiscal year's taxroll change. Last year, the taxable value for the County increased by 4.5% from the prior year. A 4.5% increase in the funding allocation would bring total funding to $651,900, or $28,010 more than the current level. Staff is requesting that the Board set a funding allocation for Children's Services for FY 2015/16 at this time. Alternatives Alternative 1 — Approve funding for fiscal year 2015/2016 in the amount of $623,890, which is the same amount as approved for the current fiscal year 2014/2015. Alternative 2 — Approve funding in the amount of $651,965, which is an increase of 4.5% from the previous fiscal year. Staff anticipates a moderate increase in the taxroll for next fiscal year. Staff also anticipates several other funding requests increases due to deferred capital purchases and continued constrained funding levels for various agencies. It is anticipated that these requests will continue to strain the County's resources even with the benefit of a rising taxroll. In Tight of continued funding constraints, staff recommends that the Board approve funding at the same level as the current year to aid in the goal of avoiding a tax increase for fiscal year 2015/16. 81 Board of County Commissioners Page 2of2 March 9, 2015 Recommendation Staff recommends that the Board of Commissioners approve Alternative 1. This alternative would provide funding for Children's Services agencies at the current fiscal year allocation of $623,890 for fiscal year 2015/2016. Attachment Children's Services Funding History APPROVED AG NDA ITEM: BY: FOR: oseph A. Baird ounty Administrator March 17, 2015 Indian River County Appr ed Date Administrator 314Zlf e j County Attomey ( 3)I' S Budget 3/1 0(5 Department Risk Management 82 Children's Services Advisory Committee Funding History FY 1997/98 through FY 2014/15 Fiscal Year 1997/1998 1998/1999 1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 Total Approved Funding $81,370 $293,835 $414,072 $750,000 $900,000 $900,000 $1,147,750 $1,223,000 $1,173,000 $1,208,100 $1,100,000 $882,700 $768,100 $691,290 $656,726 $623,890 $623,890 $623,890 Increase 261.1% 40.9% 81.1% 20.0% 0.0% 27.5% 6.6% -4.1% 3.0% -8.9% -19.8% -13.0% -10.0% -5.0% -5.0% 0.0% 0.0% Children's Services Funding History udget\2013-2014 Budget\funding history 97-98 through 14-15 2/13/2015 83 DEPARTMENTAL MATTERS INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services 12.C.2.. b. To: Thru: The Honorable Board of County Commissioners Joseph A. Baird, County Administrator Thru: Michael C. Zito, Assistant County Administrator From: Brad Bernauer, Human Services Directo3 Subject: Children's Services Advisory Committee's Recommendation RFP# 2015031 New Focus Areas for 2015-16 and Sample Agency Contract to be Used BACKGROUND: Attached, please find copies of the Children's Services Advisory Committee's (CSAC) recommendations for the RFP #2015031 for funding year 2015-16. Included is a Sample Agency Contract for 2015-16 and the revised Focus Areas for 2015-16 as recommended by the CSAC Needs Subcommittee and approved by the CSAC. The purpose of this request is to obtain the Board of County Commissioners' approval of the attached RFP # 2015031 and the Children Services Advisory Committee Funding Contract for 2015-16 to be executed by the agencies. This contract is the same as the contract used in past years. RECOMMENDATION: Staff recommends that the Board accept the RFP #2015031 for 2015-16, Focus Areas and Agency Contract as submitted and authorize the Chairman to execute the individual contracts. Approved Agenda Item BY: FOR: Jose. A. Baird County Administrator March 17, 2015 Indian River County Approved Date Administration �•� �� County Attorney 3 11 ji Budget 3// yi is Department ? 3/c� b Risk Management / F:\Assistant County Administrator'AGENDA ITEMS\2015\BCC 03 MAR 2015\BCC Memo - 2015-2016 CSAC Recommendation Revised.doc 84 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. ORGANIZATION: PROGRAM: 2015/16 CORE APPLICATION TABLE OF CONTENTS "X" the parts of grant application to indicate inclusion. Also, please put page number where the information can be located. X Section of the Proposal Page # TABLE OF CONTENTS (check list) 1 PROGRAM COVER PAGE (with signatures) 2 A. ORGANIZATION CAPABILITY (one page maximum) 1. Mission and Vision of organization 3 2. Summary of expertise, accomplishments, and population served 3 B. PROGRAM NEED STATEMENT (one page maximum) 1. Program Need Statement 4 2. Programs that address need and gaps in service 4 C. PROGRAM DESCRIPTION (two pages maximum) 1. Funding priority 5 2. Description of program activities 5 3. Evidence that program strategy will work 5 4. Staffing 5 5. Awareness of program 5 6. Accessibility of program 5 D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes maximum) 6-10 E. COLLABORATION (one page maximum) 11 F. UNDUPLICATED CLIENTS 1. Projections by Location 12 2. Projections by Age Group 12 G. FUNDER SPECIFIC REQUIREMENTS 13 H. BUDGET (Separate MS Excel file) 13 1 85 Edit this Header. Tyne the organization and program name and the funder for whom it is being completed. The page # is already set al the bottom right of every page. PROGRAM COVER PAGE Organization Name: Executive Director: E-mail: Address: Telephone: Fax: Program Director: E-mail: Address: Telephone: Fax: Program Title: Priority Need Area Addressed: Brief Description of the Program: SUMMARY REPORT — (Enter Information In The Black Cells Only) **If request increased 5% or more, briefly explain why: If these funds are being used to match another source, name the source and the $ amount: The Organization's Board of Directors has approved this application on (date). Name of President/Chair of the Board Signature 2 86 Edit this Header. Tvpe the organization and program name and the funder for whom it is being completed The page is already set at the bottom right of every page Name of Executive Director/CPO Signature 3 87 Edit this Header. Tyne the organization and program name and the funder for whom it is being completed. The page g is already set at the bottom right of every page. PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section -label and question that you are addressing. Do not change the Times New Roman 12 pt. font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. Box will expand as you type.) 1. Provide the mission statement and vision of your organization. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. 4 88 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Box will expand as you type) 1. a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under -serving the targeted population of your program. Edit this Header. Tvne the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. C. PROGRAM DESCRIPTION (Entire Section C, 1— 6, not to exceed two pages. Box will expand as you type) 1. List Priority Needs area addressed. 2. Briefly describe program activities including location of services. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). 5. How will the target population be made aware of the program? 6. How will the program be accessible to target population (i.e., location, transportation, hours of operation)? 6 90 Edit this Header. Tyne the organization and program name and the funder for whom it is being completed. The page #1 is already set at the bottom right of every page. D. PROGRAM OUTCOMES AND ACTIVITIES MATRIX. 3 - 4 program outcomes only. One matrix table per outcome. Each matrix table must not exceed two (2) pages. (NOTE: Boxes for Outcomes and cells in Matrix tables will expand as you type.) Do not include this description page in the submitted proposal. Outcomes: In general, a program should have 3-4 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves. The outcome should detail the results of the services provided, not the services provided. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description: * Direction of change * Area of change * Target population * Degree of change * Time frame * As measured by * Baseline: the number you will be measuring against Example Outcome: To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75% (degree of change) in one year (time frame) as reported by the 2014/15 School Board attendance records (as measured by). Baseline: 2014/15 School Board attendance records for enrolled boys and girls. Activities Matrix: The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies: 1) the specific activity; 2) how often the service/activity is provided; 3) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided: 5) indicator or measurement of change; 6) source of measurement; and 7) how frequently it is measured. A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome. Use a separate row for each activity and group activities under their related outcomes. To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB" button on the keyboard. See examples provided in the instructions. IMPORTANT NOTE: Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (B.1.). All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs. Activities are the tasks you do to influence the outcome and impact the unacceptable condition in your PROGRAM NEED STATEMENT. (B.1.). 7 91 loa eld Evaluation De eC r O U C AU E 1 6 7 Data Source Time of (where) Measurement (when) 5 Indicator Measurements (evidence) 4 Expected Outcomes/change (why) 3 Responsible Parties (who) 2 Frequency (how often) Program Activities (what) 00 92 Q. tts> a7 OD 0 0 O p d To os os d W on -h' a c 0 0 OD C L N E 0 t w as a 0 5 O L FI 4.1 1:1 a7 co, 17.1 V) Indicator Measurements (evidence) CN 93 The page # is already set at the bottom right of every page. Evaluation Des = 4? E el n & Task M 4? E eis L C/) O U 0 94 n&DataC N Frequency (how often) 95 Edit this Header. Tyne the organization and program name and the funder for whom it is being completed. The page f is already set at the bottom right of every page. E. COLLABORATION (Entire Section E not to exceed one page) 1. List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) (NOTE: COLLABORATIVE AGREEMENT LETTERS ARE NOT REQUIRED BY ANY OF THE UNITED WAYS USING THIS CORE APPLICATION.) Collaborative Agency Resources provided to the program 12 96 Edit this Header. Type the organization and program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. F. UNDUPLICATED CLIENTS Number of Unduplicated Clients by Age Location Last Fiscal Year °'; } Actual; 2013114 Current Fiscal Year Budget 2014/15 ;: Next Fiscal Year Projections) 2015/16, Ind•iv•iduals , ,Group: •: Individuals Group Individuals K Group 0 to 4 - (Pre-school) - -- - - - 5 to 10 - (Elementary) - -- - - - 11 to 14 - (Middle) - -- - - - 15 to 18 - (High School) - -- - - - Total Children - -- - - - 19 to 59 - (Adults) - -- - - - 60 + (Seniors) - -- - - - Total Adults - -- - - - TOTAL SERVED - - - - - - 13 97 Edit this Header. Tvne the organization and program name and the funder for whom it is being completed. The page 11 is already set at the bottom right of every page. G. FUNDER SPECIFIC REQUIREMENTS — refer to Funder Specific Request For Proposal instructions. H. BUDGET FORMS — The budget forms are in a separate Excel file named "CSAC 2015- 2016 Budget Forms". Refer to Funder Specific instructions for instructions opening this file. In the Excel file you will find the following worksheet tabs: 1. Budget Narrative Worksheet — Part One 2. Budget Narrative Worksheet — Part Two 3. Total Agency Budget 4. Total Program Budget 5. Total Funder Specific Budget 6. Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon, or click on File, Print, Entire Workbook. 14 98 Type the Organization end Program Name 2015/16 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: FUNDER: " 'r `zOWfiTEA0 'SNSM:1cN t-qa:nc gra;_ ; gigi*O IVA'T1c/g1ES EWAVANC-_g_M ` {M�.' MCett'- M•gii Children's Services Council-SI—Lucie Children's Services Council -Martin Advisory Committee -Indian River United WavSt. Lucie County United Way -Martin County United Wayandian River County Department of Children & Families County Funds Contributions -Cash Program Fees Fund Raising_ Events -Net Sales to Public -Net Membership Dues Investment Income Miscellaneous Legacies & Bequests funds from Other Sources Reserve Funds Used for Operating In -Kind Donations (Not included In totall Salaries MA Retirement 0a/Health Workers Compensation Florida Unemployment Travel -Daily Travel/Conferences/Training Offiice Supplies Telephone Postage/Shipping Utilities Occupancy (B IdIng_& Grounds' Printing & Publications SubacripUonlDues/MembershIp& Insurance Eaulpment:Rental & Maintenance Advertisina Equipment Purchases:Capital Expense Professional FeeslLegal. Consulting) Books/Educational Materials Food & Nutridon Administrative Costs Audit Expense Specific Assistance to Individuals Other/Mlsceilaneous OtherlContract 3/112015 B-5 99 Type Na OrganPaton and Program Name 2015/16CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME: FUNDER: DNIO I V ONEEITEM 'i t:.'.�,, '; ;s ' i ' „i iNEXPL�'i4'NA'?TION RIVA_R/ANCE'rcc `rr;,'In�" e 'i my/01 #DNI01 gam I mai #DN/01 #DN/01, #DN/01 #DN/01 #DN/OI #DN/01 #DNIO! #DNI01 MY/0I #DNIO! #PINTO! am #DN/01 Elm Itplim #DNIO! #DN/01 #DN/01 #DIVIOI #DN/01 #DN/OI IDN/0I 3111Q015 BS 100 2015/16CORE APPLICATION BUDGET NARRATIVE WORKSHEET - PART TWO General Expenditures: Lines 27- 48 IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget and Total Program Budget. AGENCY NAME: PROGRAM NAME: FUNDER: CAUTION: Do not enter any figures where a cell is colored in dark blue --Formulas & links are in place. 27 EXPENDITURE LINE ITEM: TRAVEL -DAILY Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget Col. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT a 'iiiiii b j�/ / c / d / e f '/// 9 h / i%//l Line Item TOTAL 7/�A 0.00 0.00 28 EXPENDITURE LINE ITEM: TRAVEL/CONFERENCES/TRAINING Col. 1 -Description of Expense for the Program Budgeta Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT a // b j�/ / c / d / e f Ai 9 h / i%//l Line Item TOTAL % /A 0.00 0.00 29 EXPENDITURE LINE ITEM: OFFICE SUPPLIES Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget Col. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT a // b / /J c d / f Ai 9 h Line Item TOTAL %///A 0.00 0.00 30 EXPENDITURE LINE ITEM: TELEPHONE 101 31 Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a CoI. 5 - TOTAL AGENCY AMOUNT a ��� bc y���/� b / c d d e ' // f f // 9f / f / h //..1 h , / Line Item TOTAL ���A. 0.00 0.00 0.00 31 EXPENDITURE LINE ITEM: POSTAGE/SUPPLIES Col. 1 -Description of Expense for the Program Budget CoI. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a y���/� b / c d e // f / 9 //..1 h / A Line Item TOTAL /i fA 0.00 0.00 32 EXPENDITURE LINE ITEM: UTILITIES Col. 1 -Description of Expense for the Program Budget CoI. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT a y���/� b c d e /), f 9 //..1 h Line Item TOTAL 7� 0.00 0.00 33 EXPENDITURE LINE ITEM: OCCUPANCY CoI. 1 - Description of Expense for the Program Budget CoI. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a b c d e /), f 9 h Line Item TOTAL % ��. . 0.00 0.00 34 EXPENDITURE LINE ITEM: PRINTING & PUBLICATIONS Col. 1 -Description of Expense for the Program Budget CoI. 2 - Calculation Narrative for the Program Budget Col. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT 102 b c d e f 9 h Line Item TOTAL 0.00 0.00 35 EXPENDITURE LINE ITEM: SUBSCRIPTIONS/DUES/MEMBERSHIPS Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT a b/ jf/ b ba b / c cde c d d f e i f 9h /// f /Y h / /4, Line Item TOTAL %��������//�/���//��/f/����/��/��/���/A 0.00 0.00e 0.00 36 EXPENDITURE LINE ITEM: INSURANCE Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT Col. 5 - TOTAL AGENCY AMOUNT b/ b ba b / c cde c d d f e i f 9h f /Y h / /4, Line Item TOTAL 7/A 0.00 0.00 0.00 37 EXPENDITURE LINE ITEM: EQUIPMENT RENTAL & MAINTENANCE Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT b/ 77 ba b cde c d i VA 9h f f Line Item TOTAL ��������/////��ff���/�//�/���/����//����� 0.00 0.00 38 EXPENDITURE LINE ITEM: ADVERTISING Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT b/ 77 b c d i f f 103 9 h Line Item TOTAL 0.00 0.00 39 EXPENDITURE LINE ITEM: EQUIPMENT PURCHASES -CAPITAL EXPENSE Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT b/ %b b l ' c // d e ,� l f 9 / h9 / ////l Line Item TOTAL '/��f����l�����1����1����1��������l��lllf��i 0.00 0.00 ` 40 EXPENDITURE LINE ITEM: PROFESSIONAL FEES (LEGAL, CONSULTING) Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget Col. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT a %b b j/ c // db e f' f 9 / h / ////l Line Item TOTAL VfA 0.00 0.00 41 EXPENDITURE LINE ITEM: BOOKS/EDUCATIONAL MATERIALS Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget Col. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a %b b j/ c e d e 1 f 9 / h // Line item TOTAL V ��. ' 0.00 0.00 42 EXPENDITURE LINE ITEM: FOOD AND NUTRITION Col. 1 -Description of Expense for the Program Budgeta Col. 2 - Calculation Narrative for the Program Budget Col. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT Col. 5 - TOTAL AGENCY AMOUNT %b c e d 1 f 9 / h Line Item TOTAL y�A 0.00 0.00///l 104 43 EXPENDITURE LINE ITEM: ADMINISTRATIVE COSTS Col. 1 - Description of Expense for the Program Budgeta Col. 1 -Description of Expense for the Program Budget Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a V� /// c/ b c c d d e e / "1/ 9 9h / /j Line Item TOTAL Line Item TOTAL ///////////////////////////////////////l 0.00 0.00 44 EXPENDITURE LINE ITEM: AUDIT Col. 1 - Description of Expense for the Program Budgeta Col. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a V� /// c/ c d e / f 9 h / /j Line Item TOTAL % // // 0.00 0.00 45 EXPENDITURE LINE ITEM: SPECIFIC ASSISTANCE TO INDIVIDUALS Col. 1 -Description of Expense for the Program Budget CoI. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a % b c d e / f 9 hf / /j Line Item TOTAL f/A 0.00 0.00 46 EXPENDITURE LINE ITEM: OTHER MISCELLANEOUS Col. 1 -Description of Expense for the Program Budget CoI. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT CoI. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT a b c d e / f h h //////, Line Item TOTAL %A 0.00 0.00 47 EXPENDITURE LINE ITEM: OTHER CONTRACT Col. 1 -Description of Expense for the Program Budget CoI. 2 - Calculation Narrative for the Program Budget CoI. 3 - TOTAL PROGRAM AMOUNT Col. 4 - TOTAL FUNDER SPECIFIC AMOUNT CoI. 5 - TOTAL AGENCY AMOUNT 105 a b c d e f h Line Item TOTAL 0.00 0.00 / // // 7 A 106 Type the Orgerketion and Proven Nemo 2015-16 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET 1 1 1 1 1 1 1 1 1 1 2 21 AGENCY/PROGRAM NAME: 6 REVENUES FY 13.14 FYE FY 14-15 FYE FY 15.16 FYE % INCREASE CURRENT VS. NEXT FY BUDGET A ACTUAL B TOTAL BUDGETED C PROPOSED BUDGETED D (cot. C -col. BWcol. B I Children's Services Council -St. Lucie 0.00 t Children's Services Council -Martin 0.00 I Advisory Committee -Indian River 0.00 I United Way -St. Lucie County 0.00 United Way -Martin County 0.00 I United Way -Indian River County 0.00 ' Department of Children & Families 0.00 I County Funds 0.00 ) Contributions -Cash 0.00 I Program Fees 0.00 Fund Raising Events -Net 0.00 ! Sales to Public -Net 0.00 1 Membership Dues 0.00 investment Income 0.00 Miscellaneous 0.00 Legacies & Bequests 0.00 Funds from Other Sources 0.00 Reserve Funds Used for Operating 0.00 In -Kind Donations (Not Included In total) 0.00 1 TOTAL 0.00 0.00 0.00 EXPENDITURES Salaries 0.00 FICA 0.00 Retirement 0.00 Life/Health 0.00 Workers Compensation 0.00 Florida Unemployment 0.00 Travel -Dally 0.00 Travel/Conferences/Training 0.00 Office Supplies 0.00 Telephone 0.00 Postage/Shipping 0.00 Utilities 0.00 Occupancy (Building & Grounds) 0.00 Printing & Publications 0.00 Subscription/Dues/Memberships 0.00 Insurance 0.00 Equipment:Rental & Maintenance 0.00 Advertising 0.00 Equipment Purchases:Capital Expense 0.00 Professional Fees (Legal, Consulting) 0.00 Books/Educational Materials 0.00 Food & Nutrition 0.00 Administrative Costs 0.00 Audit Expense 0.00 Specific Assistance to Individuals 0.00 Other/Miscellaneous 0.00 Other/Contract 0.00 TOTAL 0.00 0.00 0.00 REVENUES OVER/(UNDER) EXPENDITURES 0.00 0.00 0.00 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 111!2015 107 21 2 2 2 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Type the Organization and Program Name 2015/16 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: s 7 8 1o 11 12 13 14 15 16 17 18 19 zo 2 3 a REVENUES FYE FY 13-14 FYE FY 14-15 FY 15-16 FYE % INCREASE CURRENT VS. NEXT FY BUDGET A ACTUAL B TOTAL BUDGETED C PROPOSED BUDGETED D (col. C -col. Bucoi. B I Children's Services Council -St. Lucie 0.00 t Children's Services Council -Martin 0.00 3 Advisory Committee -Indian River 0.00 4 United Way -St. Lucie County 0.00 i United Way -Martin County 0.00 United Way -Indian River County 0.00 Department of Children & Families 0.00 County Funds 0.00 ) Contributions -Cash 0.00 Program Fees 0.00 Fund Raising Events -Net 0.00 Sales to Public -Net 0.00 Membership Dues 0.00 Investment Income 0.00 Miscellaneous 0.00 Legacies & Bequests 0.00 Funds from Other Sources 0.00 Reserve Funds Used for Operating 0.00 In -Kind Donations (Not Included In total) 0.00 TOTAL 0.00 0.00 0.00 L ig•: ��*.1r ' ' a.cil?i.Y�o..z .y _.;:, i.4i lw�.. ..3i.:. {`:�.h : :<. � . f.. "'41 :;t. tv> .rte'zi 1 s 4.•S :ff4 `4 .r 3; - EXPENDITURES Salaries 0.00 FICA 0.00 Retirement 0.00 Life/Health 0.00 Workers Compensation 0.00 Florida Unemployment 0.00 Travel -Daily 0.00 TraveUConferences/Training 0.00 Office Supplies 0.00 Telephone 0.00 Postage/Shipping 0.00 Utilities 0.00 Occupancy (Building & Grounds) 0.00 Printing & Publications 0.00 Subscription/Dues/Memberships 0.00 Insurance 0.00 Equipment:Rental & Maintenance 0.00 Advertising 0.00 Equipment Purchases:Capital Expense 0.00 Professional Fees (Legal, Consulting) 0.00 Books/Educational Materials 0.00 Food & Nutrition 0.00 Administrative Costs 0.00 Audit Expense 0.00 Specific Assistance to Individuals 0.00 Other/Miscellaneous 0.00 Other/Contract 0.00 TOTAL 0.00 0.00 0.00 REVENUES OVER/(UNDER) EXPENDITURES 0.00 0.00 0.00 3/112015 B-2 108 21 2 2 2 2 2 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 Type the Organization and Program Name 2015-16 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME: 2 3 a 5 6 FUNDER: A B C FY 15-16 TOTAL PROGRAM BUDGET FY 15-16 FUNDER SPECIFIC BUDGET % OF TOTAL VS. FUNDER REQUEST (col. B/col. A) EXPENDITURES Salaries 0.00 0.00 #DIV/0! FICA 0.00 0.00 #DIV/0! Retirement 0.00 0.00 #DIV/0! Life/Health 0.00 0.00 #DIV/0! Workers Compensation 0.00 0.00 #DIV/0! Florida Unemployment 0.00 0.00 #DIV/0! Travel -Daily 0.00 0.00 #DIV/0! Travel/Conferences/Training 0.00 0.00 #DIV/0! Office Supplies 0.00 0.00 #DIV/0! Telephone 0.00 0.00 #DIV/0! Postage/Shipping 0.00 0.00 #DIV/0! Utilities 0.00 0.00 #DIV/0! Occupancy (Building & Grounds) 0.00 0.00 #DIV/0! Printing & Publications 0.00 0.00 #DIV/0! Subscription/Dues/Memberships 0.00 0.00 #DIV/0! Insurance 0.00 0.00 #DIV/0! Equipment:Rental & Maintenance 0.00 0.00 #DIV/0! Advertising 0.00 0.00 #DIV/0! Equipment Purchases:Capital Expense 0.00 0:00 #DIV/0! Professional Fees (Legal, Consulting) 0.00 0.00 #DIV/0! Books/Educational Materials 0.00 0.00 #DIV/0! Food & Nutrition 0.00 0.00 #DIV/0! Administrative Costs 0.00 0.00 #DIV/0! Audit Expense 0.00 0.00 #DIV/0! Specific Assistance to Individuals 0.00 0.00 #DIV/0! Other/Miscellaneous 0.00 0.00 #DIV/0! Other/Contract 0.00 0.00 #DIV/0! TOTAL _ $0.00 $0.00 #DIV/0! 3/11/2015 B-4 109 Type the Organ¢abon end Program Name 2015/16 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: FUNDER: -P32-i'' , "t UNeirf F,hf tZ , glic L .. a tit ;WI t 19;" . EXPyCANATIONSMOIRA1//, IVVI_ C '' '�K'a`-`..�r-A`°��` t7IT :,*M n" Children's Services Council -St. Lucie Children's Services Council -Martin Advisory Committee -Indian River United Wav-St. Lucie County United Wav-Martin County United Way -Indian River County Department of Children & Families County Funds Contributions -Cash Program Fees Fund Raising Events -Net Sales to Public -Net; Membership Dues. Investment Income Miscellaneous Legacies & Bequests Funds from Other Sources Reserve Funds Used for Operating In -Kind Donations (Not included in Mail Salaries Ma Retirement Life/Health Workers Compensation Florida Unemployment Travel -Dally Travel/Conferences/Training Office Supplies Telephone Postage/Shipping Utilities Occupancy (Building & Grounds) Printing & Publications Subscription/Dues/Memberships Insurance EaulpmentRental & Maintenance Advertising Eaulpment Purchases:Capital Expense Professional Fees (Legal, Consulting) BookslEducational Materials Food & Nutrition Administrative Coat Audit Expense Specific Assistance to Individuals. Other/Mlscellaneouus Other/Contract 3/1112015 eS 110 Type the Organization and Program Name 2015/16CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME: FUNDER: r9 `", ''TUNE M *710 :�.�:� Vii- Ir r I �r� ,� r - .� '�',�'�u��`.i+:����^�y;�.�� ��EXPLANA'T10�1f.FOR'{%AR/ANCE�� - ���e ` r '� =moi s»har ,sfi'a-_'.iy'�t�'»�1�'�. �4zi+e�s.��c � � MEM #DN101 #ON/OI #DIV/01 MN/OI #DN/OI #DIV/OI #DN/0! #DNIO! Ma #DN/0! #DN/OI #DN/01, #DN/0! ME #DN/01 #DNIO! #DNIOI #DN/01 #DN/01, #DN/01, #DN/01 #DN/0! #DMO! VN/Q! #DIVIOI #DNIOI 3/11/2015 136 111 Instructions for the 2015/16 Core Funding Application GENERAL INSTRUCTIONS Please follow the instructions for completion of the Core Application for Funding. The Children's Services Councils and Advisory Committee and the United Ways of St. Lucie, Martin, and Indian River Counties support this core application for FY 2015/16. The application this year is in two electronic files. The file entitled 2015/16 Core Application is a Word file used for your program narrative description. You also have an Excel spreadsheet file named 2015/16 Budget Forms that contains the required fiscal forms. These files and an Instruction file are available at the funders' offices. If you use a printed version instead of the electronic, please double-check all of your calculations for accuracy. Be advised that the funders support this core application, however each funder may have different individual priorities and require different portions to be completed for that funder. Each funder may have specific penalties if required items are not included. Please carefully review the instructions for the funders to whom you are applying. Each funder requires an individualized application for each program. The use of core items in the narrative and fiscal sections should simplify application for the same program to several funders. CORE APPLICATION Page 1 Table of Contents. Header: Edit this Header. Type the name of your organization and the program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. This header will, once edited, appear on the top of every page of the narrative. NOTE: When you open the Financial Forms (MS Excel file), you will need to edit the header of each of those pages separately. Enter the name of your Organization and the name of the Program requesting funds. Required information. Use the Table of Contents as your Application Checklist. Enter an X for each completed item and enter the page # for its location in the application. Required information. Page 2 Program Cover Page. Required information. ➢ Complete the indicated information for the requesting Organization. ➢ Complete requested information for the Program to be funded. See specific Funder requirements for Program Funding Period. ➢ State the Priority Need Area to be addressed in accordance with specific Funder requirements. • Brief Description of the program should be as focused and brief as possible. This is the summary used to describe your program. • Complete financial and statistical data summary. 1 112 IMPORTANT: To access the Excel box, move your cursor inside the box and double click. Enter all of the information in the requested areas, except for the cells in blue (formulas are in place). To exit the box, move your cursor outside the Excel box and click once. Any chanjes made to information in the box are saved when the Word document is saved. ➢ These numbers should not be duplicative of each other and should be a reasonable expectation, given the size and scope of the program. ➢ The client figures and amounts used on this page must be consistent with those used later in the Narrative, Unduplicated Client Count, and Fiscal Sections of this application: • Summary of budget totals and request. • The estimated number of children to be served via individual services. • The estimated number of adults to be served via individual services. ■ The estimated number to be served via services in a group setting. ➢ If the request has increased 5% or more, briefly explain why. The signing of the application by both the Chief Board Officer and the Chief Professional Officer for the Organization is required. Include one original signed proposal, and see specific Funder requirement for the number of copies required. Page 3 Proposal Narrative begins (Do not change the 12 pt. Times New Roman font or any page settings.) Section A. Organization Capability (Entire Section A not to exceed one page. Box will expand as vou type.) Complete the narrative items as indicated in the directions for each block within the stated page length for Section A. Although the boxes will expand as you type, address that item as concisely as possible and stay within the one page limit requirement. Al refers to the overall Organization. A2 should reflect your organization and the areas of concern relating to the program in this application. Page 4 Section B - Program Need Statement (Entire Section B not to exceed one page. Box will expand as vou type.) B1 When completing this section, answer the questions as directly as possible. You are describing the specific unacceptable condition that is addressed by your program. Provide an accurate description of your target population. Provide data and references that this is a substantiated condition or situation in our community. See specific Funder requirements. B2 When completing this section, make sure that you have carefully reviewed and surveyed existing programs in the county. Collaboration is expected to better serve the community and fill existing gaps in services. Please identify other programs serving this priority need and explain how your program will provide for additional services or serve additional clients. Unnecessary duplication of services is to be avoided. See specific Funder requirements. 2 113 Page 5 Section C - Program Description (Entire Section C, 1-6, not to exceed two pages. Box will expand as you type.) Stay within the page limit for the section. Be as specific and understandable as possible and focus on the indicated subject for each area. The end result of this section is to have a comprehensive understanding of what your program will accomplish in the community and how you intend to achieve your results. C1 The priority needs posted on the cover page is linked to this section. Do not enter anything. C2 Program activities and services description. > Explain the activities, services, and general results to be provided by this program. > Address the process and intended outcomes of the program. The reader should have a good understanding of client involvement from start/referral to finish/program exit. > The expected outcomes and changes for the client and the community should be clearly stated. (Detailed Measurable Outcomes will be covered in Section D.) ➢ The client's choices, participation, and influence on service provision should be evident, as well as any cycle of activities that are program requirements. ➢ Follow up after exit from the program should be done to determine any long-term effect from activity involvement and impact from the program over time. This follow up should also be incorporated into program improvement efforts (Section G -Timetable). ➢ See specific Funder requirements. C3 Specifically address how the unacceptable condition from Section B1 will be reduced by the efforts of the program and involvement of the client. Describe how your program follows a recognized "Best Practices" approach (see definition on page 15), and show how the proposed strategies or program components are effective with the targeted population. C4 Briefly describe the staffing requirements of the program. What skills and abilities are needed by the staff to make this program successful? Do you have specific people in mind for program staff? Information here should conform to that in the Position Listing on the Budget Narrative Worksheet. C5 Describe how you propose to make the target population aware of the availability of this program. How will you incorporate other community resources in this process? How will you promote the program? Do you have community/program partners with signed agreements that will help in this area? C6 What will you do to make the program accessible to the population that you want to involve? What will attract the target population to your program? What will keep them coming back? 3 114 Pages 6-10 Section D — Program Outcomes and Activities Matrix (Not to exceed 3-4 outcomes. One matrix table per outcome. Each matrix not to exceed two (2) pages) Outcome: In general, a program should have 3-4 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves. The outcome should detail the results of the services provided, not the services provided. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description: * Direction of change * Time frame * Area of change * As measured by * Target population * Degree of change * Baseline: the number you will be measuring against Example Outcome: To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75% (degree of change) in one year (time frame) as reported by the 2014-15 School Board attendance records (as measured by). Baseline: 2014-15 School Board attendance records for enrolled boys and girls. Activities Matrix: The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies: 1) the specific activity; 2) how often the service/activity is provided; 3) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided: 5) indicator or measurement of change; 6) source of measurement; and 7) how frequently it is measured. A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome; each matrix should not exceed two (2) pages. Use a separate row for each activity and group activities under their related outcomes. To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB" button on the keyboard. See examples provided at the end of the instructions. IMPORTANT NOTE: Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (B.1.) All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs. Activities are the tasks you do to influence the outcome and impact the unacceptable condition in your PROGRAM NEED STATEMENT. 4 115 Program Outcomes and Activity Matrix EXAMPLES PROGRAM OUTCOME AND ACTIVITIES Outcome: Increase academic performance as measured by pre and post tests from Skills Bank software and/or grade point averages for 75% of participants attending at least one month in the program. Baseline: Skills Bank — Pre-test upon entering program; grade point average - first grading period Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 2 3 4 5 6 7 Program Activities (what) Frequency (how often) Responsible Parties (who) Expected Outcomes/change (why) Indicator Measurements (evidence) Data Source (where) Time of Measurement (when) Complete academic training exercises on Skills Banks Software Five days a week for 1 hour per day Tutors Increase academic skills Scores on Skills Bank Skills Bank software Bi -monthly Provide assistance in completing homework assignments Five days a week for 1 hour per day Tutors Increase in academic performance Increase in confidence to complete school work School grades Completed homework assignments Report Cards 9 week progress reports Daily log 5 116 PROGRAM OUTCOME AND ACTIVITIES Outcome: Maintain the reduction in risk factors (by at least one) for a period of one year, for 90% of the families who have successfully completed the program as measured by the risk assessment tool. Baseline for 04-05 was 100%. Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 2 3 4 5 6 7 Program Activities (what) Frequency (how often) Responsible Parties (who) Expected Outcomes/change (why) Indicator Measurements (evidence) Data Source (where) Time of Measurement (when) Provide in- home family visitations to provide family support (parenting skills) and referrals 1 hour once a week for 12 weeks Home visitor worker Increase parenting skills Family to receive proper services from outside agencies Family observation Family files Monthly Provide family counseling 2 hours once a week for 12 weeks Social worker Increase in family coping skills Resolve family issues Progress in counseling Participation in counseling Family files Monthly 6 117 PROGRAM OUTCOME AND ACTIVITIES Outcome: 85% of enrolled youth in the program for at least three months will not become involved with juvenile justice system as measured by reports obtained by DJJ every 6 months. Baseline: status of youth upon entering program Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 2 3 4 5 6 7 Program Activities (what) Frequency (how often) Responsible Parties (who) Expected Outcomes/change (why) Indicator Measurements (evidence) Data Source (where) Time of Measurement (when) Provide after school tutoring 4 times a week for lhour each session Program Tutors Increase in school grades and attendance Better grades school attendance Report cards Every 9 week grade report Provide anger management sessions 1 time every other week for 1.5 hours Guest speaker— Counselor from xyz program Increase ability to cope during stressful or confrontational situations Completion of pre/post test p indicating increase in skills Staff observation Client files Weekly (observation) Completed test (every other week) Provide structured after school recreational activities including music, recreation, and computers 5 times a week for 2 hours Recreation specialist Music Specialist Program director Maintain active participation in program that provides a safe alternative Consistent participation of youth in program for all 5 days Sign -in sheets Weekly review of attendance roster 7 118 Page 11 Section E - Collaboration Listing (Entire Section E not to exceed one page) Your program is a part of the larger community, including home, neighborhood, and school, in which your clients live and function. Incorporate working with other organizations into your plan and make the best use of your combined resources. Plan these working relationships into your program with a clear understanding of what each program will bring into the process for the benefit of the clients being served. Your program resources are to benefit your community partners and the clients that they serve. Page 12 Section F- Unduplicated Clients IMPORTANT: To access each Excel table, move your cursor inside the box and double click. After entering the data, move your cursor outside the Excel box and click once. Location Section - Provide counts for last fiscal year, current fiscal year, and projected fiscal year for the program. The Location table requests information for the total number of unduplicated clients across the locations served by your program. The three sets of columns allow for entry of figures for the Last Fiscal Year (2013-14), the Current Fiscal Year (2014-15), and the Projections for the Fiscal Year for which you are applying (2015-16). This data allows for comparison between what was accomplished in the last complete year, what has occurred so far in the current year, and what you expect to achieve in the coming year for which you are requesting funds. See specific Funder requirements. While your program may not serve more than one county, this table allows for data entry by programs that cover multiple locations. Please be as accurate as possible with these figures, as the funders may require documentation. Age Group Section - Provide counts for last fiscal year, current fiscal year, and projected fiscal year for the program. The Age Group Section is similar to the prior section and allows for entry of unduplicated client data by individuals and by group for the same referenced timeframes. This data entry allows the funder to see the population that you serve broken into both age groupings and by individual or group based services. The data for those served as individuals and by group services should not be duplicative. The Totals Served in both sections should match. The figures from these sections must be in agreement with those used on the Cover Page and in the other Narrative sections. 8 119 Page 13 Section G. FUNDER SPECIFIC SHEETS REMEMBER TO CHECK INDIVIDUAL FUNDER INSTRUCTIONS FOR ANY FURTHER REQUIREMENTS OR ADDITIONAL FORMS This is the end of the program narrative section of the application. 9 120 Page 13 Section H. Budget Forms 2015-16 BUDGET APPLICATION INSTRUCTIONS The budget forms for the 2015-16 application are in a separate MS Excel file named "CSAC 2015-16 Budget Forms". General Instructions: Edit the Header to indicate the Organization and program name, the particular funder for whom this application is intended, and the page number. BUDGET NARRATIVE WORKSHEET — PART ONE (1St worksheet tab) NOTE: DO THIS WORKSHEET FIRST! This is the first tab at the bottom of the Excel worksheet. Work entered here will automatically transfer to other worksheets. Toward the top of this worksheet, please enter the Agency Name, Program Name and Funder. Column Descriptions: The purpose of the Budget Narrative Worksheets is to provide detail to justify the amount requested and posted in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget — Column C and Total Program Budget — Column C and the Total Funder Specific Budget. CAUTION: Do not enter any figures or formulas where a cell is colored in dark blue. The dark blue print indicates that formulas and/or links 'are in place. Column A: This column should show the Proposed Total Program Budget. This column is linked to Total Program Budget Form — Column C. Column B: This column should show the Proposed Total Funder Specific Budget. This column is linked to Total Funder Specific Budget Form. Column C: This column should show the Proposed Total Agency Budget. This column will be linked to Total Agency Budget Form —Column C. BUDGET NARRATIVE WORKSHEET - PART ONE Part One contains the "Revenues Section" — Lines 1 through 20 and "Salaries and Fringe Benefits" — Lines 21 through 26. Sources of revenue (Lines 1 — 20) must be entered manually in the columns as indicated above. Totals for Salaries (Line 21) will be automatically transferred from the Salaries Detail Section which begins on Worksheet Line 46. Totals for Fringe Benefit costs (Lines 22 — 26) must be entered manually in the Total Program, Total Funder Specific and Total Agency columns. 10 121 BUDGET NARRATIVE WORKSHEET — PART TWO (2"d worksheet tab) NOTE: DO THIS WORKSHEET AFTER COMPLETING PART ONE. As with Part One, work entered here will automatically transfer to other worksheets. Part Two contains the "General Expenditures Section" — Lines 27 through 48. The format provides for entering information about different expenses within a given line item as noted below. Note that the details included in this narrative apply to the Program Budget only. Column 1: A narrative description — a brief explanation of the item(s) and its use. Column 2: A calculation narrative for each expense within line item. Column 3: Manually enter the total program expense for each item listed. Column 4: Manually enter the total funder specific expense for each item listed. Column 5: Manually enter a total for the Agency for this line item. NOTE: The line item totals for the program (Column 3), the funder specific expenses (Column 4) and for the agency (Column 5) will automatically link to other budget worksheets. EXAMPLE for Line Item 28 Travel, Conferences & Training: Column 1: a) state conference auto travel; b) state conference registration c) state conference hotel & per diem Column 2: a) Orlando conference @ 250 miles @ 48.5 cents/mile; b) 2 @ $250; c) 2 rooms x 2 nights x $150/room Column 3: a) $122; b) $500; c) $600 Column 4: Whatever portion of Column 3 you want the specific funder to pay for Column 5: Whatever the total Travel, Conferences & Training is for the AGENCY TOTAL AGENCY BUDGET (3rd worksheet tab) and TOTAL PROGRAM BUDGET (4th worksheet tab) Column Descriptions: The five columns of the Total Agency Budget and the Total Program Budget are to provide historical, current, and proposed budget information regarding the program. Column A: This column should show the actual amounts received and expended for the last full fiscal year that has passed. (These are usually audited figures.) Column B: This column should show the budgeted amounts for the current fiscal year. Do not leave any cells blank, rather enter a zero (0) if you have not budgeted certain revenues or expenses. 11 122 Column C: Unless you skipped the Budget Narrative Worksheet, this column will automatically show the budgeted projections for next fiscal year—the year for which this application is being submitted. Column D: This column will automatically calculate the percentage increase from the current fiscal year budget (Column B) to the next fiscal year budget (Column D). TOTAL FUNDER SPECIFIC BUDGET (5th worksheet tab) Enter the Agency Name, Program Name and Funder information at top of this budget form. All other data in the form will automatically be transferred from the other worksheets. VARIANCES EXPLANATION (6T" worksheet tab) The Funders are concerned with the rising costs of service provision. Dwindling state resources are resulting in increasing requests to local funding sources. The Funders are requesting more explanation and justification for program request increases. Completion of the Total Program and Funder Specific Budget sheets will automatically generate information on increases from the prior year. Any increase of 15% or more will require an explanation to be entered for that line item on the Variances Explanation worksheet (5'h tab). All line items with such a percentage will automatically have those line item labels listed on the Variances Explanation worksheet. If you are completing your form manually, you will have to calculate the percentage increase yourself and enter explanations for any line items with an increase of 15% or more. 12 123 CHART OF ACCOUNTS NOTE: This application is intended for use by multiple funders. Not all line items apply to all funders. Check individual funder specifications for exceptions. Revenue Descriptions: Note: If funds are received from a source not listed, enter the amount in line 17 "Other" and provide an explanation in the narrative. 1-3 Children's Services Councils: Amounts received from the named Children's Services Councils. 4-6 United Ways: Amounts received from the named United Ways. 7 Department of Children and Families: Amounts received from the Department of Children and Families. 8 County Funds: Amounts received from local county governments. Please list the source counties in the budget narrative. 9 Contributions -Cash: Amounts received from cash contributions. 10 Program Fees: Fees received from customers for services provided by the program. 11 Fund Raising Events -Net: Net proceeds from special fund raising events conducted by the program. Show details of each event in the budget narrative to include for each event: Gross Revenues Expenses Net Proceeds 12 Sales to Public -Net: Net proceeds from sales of publications, supplies, and other items to the public. Show details of each type of sale in the budget narrative to include for each type of sale: Gross Revenues Expenses Net Proceeds 13 Membership Dues: Amounts received for memberships in the organization. 14 Investment Income: Interest, dividends, rentals, endowment earnings, and Royalties on any type of investment. All investment income, regardless of type and origin, should be reported here. 15 Miscellaneous: Funds not pertaining to any other revenue accounts listed (e.g., Cost of Goods Sold). 16 Legacies and Bequests: An unrestricted planned gift or endowment available for operating expenses. 17 Funds from Other Sources: Funds allocated from private sources and United Ways, Children's Services Councils, and governmental sources not otherwise listed. 18 Reserve Funds Used for Operating: Funds taken from the reserve fund balance to provide for a balanced budget/offset a deficit budget. 19 In-kind Donation: Value of services provided by the operating agency/program to support program operation. 20 TOTAL: Add lines 1 through 18 for total agency and program revenue. Does not include In -Kind Donations. 13 124 Expenditure Descriptions: 21 Salaries: All program salaries including full-time, part-time, and temporary staff. 22 FICA: The employer's mandatory 7.65% payment for Social Security. This calculation is only the employer's share of FICA. FICA should not be calculated for contract employees. 23 Retirement: The employer's share for program employees' retirement. Enter the percentage used to calculate this benefit. 24 Life/Health: The employer's share for any life and/or health (medical) insurance program the employer offers its employees. Enter the dollar amount budgeted for Life/Health Insurance. Then calculate and enter the percentage of total salaries that the Life/Health Insurance equates to. 25 Workers Compensation: The amount paid for workers' compensation insurance, as assigned by the carrier. Enter the percentage used to calculate this cost. 26 Florida Unemployment: The amount paid for unemployment insurance (applies to the first $7,000 of wages). Enter the percentage used to calculate this cost. 27 Travel -Daily: Mileage costs associated with the daily operation of the program. Mileage is reimbursed at the rate per mile set by the funder. 28 Travel/Conferences/Training: Travel related costs including conferences and seminar registrations, hotels, meals, airfare, per diem, and lodging. Meals are reimbursed at the funders rate per 24-hour day: breakfast, $x; lunch, $x; and dinner, $x. The details of this budget line item should be provided in the budget narrative. 29 Office Supplies: All supplies and materials used by the program to include office, program, and housekeeping supplies. 30 Telephone: Expenses for all telephone services. 31 Postage/Shipping: Postage, parcel post, commercial trucking, and other delivery services. 32 Utilities: Costs for power, water, sewer, gas, and waste removal (not housekeeping). 33 Occupancy (Building & Grounds): All costs related to the program's place of residence. Includes rent (building and land), mortgage, contracted janitorial and maintenance services, real estate property taxes, and occupancy related licenses and permits. The details of this budget line item should be provided in the budget narrative. 34 Printing & Publications: Includes cost of brochures, videos, and other informational materials. Does not include the cost of renting a copy machine. 35 Subscriptions, Dues, Memberships: Costs for the purchase of professional periodicals necessary for maintaining information related to the program. Cost of individual or organization dues relevant to the functions of the program. This line item should include payments to national parent organizations. The details of this budget line should be provided in the budget narrative to identify periodicals and memberships and their individual costs. 36 Insurance: General liability, property, business auto, inland marine, crime bond, and directors and officers liability insurance. 37 Equipment Rental & Maintenance: The cost of renting and maintaining equipment including copiers, computers, typewriters, etc. 38 Advertising: Costs related to advertising for positions and/or volunteers. This advertising line item is not for fund-raising advertising. 14 125 39 Equipment Purchases: Equipment purchased as a necessary item for the operation of a program. Equipment purchased becomes the property of the funder if the program terminates within two years of the purchase. Equipment is defined as tangible property having a useful life of one year or more and an acquisition cost of $300 or more (see specific funder requirements). 40 Professional Fees: Fees and charges of professional practitioners, technical consultants, or semi-professional technicians, who are not employees of the program and are engaged as independent contractors for specified services on a fee or other individual contractual basis. This line item would include attorney or consultant fees. Contracted janitorial, maintenance, and repair services related to buildings and grounds should be included in line 33 "Occupancy". 41 Books/Educational Materials: Materials used in the program as an educational tool for the clients (i.e., books, reading materials, games, puzzles, videos, etc.). 42 Food & Nutrition: Nourishing snacks provided to clients during program operation. 43 Administrative Costs: The costs associated with the administration of the program but not directly associated with client service. Administrative salaries should be included in this line item. Administrative costs should not duplicate any other costs. The calculation of this cost should be detailed in the budget narrative. Administrative costs are limited in dollar amount or percentage of total budget by some funders. Check individual funder specifications for limitations. 44 Audit Expense: Costs related to the expense of the annual independent audit. Only the share of the costs that apply to the funded program should be budgeted. 45 Specific Assistance to Individuals: Expenses for specific materials, appliances, rental and utility subsidies, and any other assistance rendered to clients. 46 Other/Miscellaneous: Specific program related costs not reportable on any other line item (i.e., background checks, volunteer testing, etc.). 47 Other/Contract: Costs for contractual services not reportable on any other line item. 48 TOTAL: Add lines 21 through 47 for total program expenditures. 49 REVENUES OVER/(UNDER) EXPENDITURES: Line 20 minus line 48. DEFINITIONS OR KEY TERMS USED 1. Activities: Describes the tasks that will be accomplished in the program to achieve the results stated in the outcomes. Activities utilize action words such as complete, establish, create, provide, operate, and develop. The activities should reflect the services described in the Program Description. 2. Attachments: Documentation generated outside your organization (e.g. audit, collaborative letters, and support letters). 3. Best Practice: Programs (or Program Components) that have been proven by high quality research test to be effective in reducing known risk factors and enhancing protective factors to ensure successful achievement of goals. Replicated with integrity will provide same results in community. (see also Focus Areas for further definition) 4. Client: An individual receiving direct face-to-face services from a program. 15 126 5. Collaboration: Two or more organizations working together toward a common goal. There must be evidence of collaboration with other organizations and programs in a way that promotes quality service delivery. Evidence should include completion of written cooperative Contracts containing shared measurable outcomes/objectives and detailed responsibilities. 6. Needs Area: A human problem or condition, which has been identified as a major community concern. For example, a needs area is "Child Abuse and Neglect". A service or strategy designed to prevent the problem of "Child Abuse and Neglect" is the provision of crisis counseling. 7. New Program: An application submitted by an organization for new types of services which are not now being provided in the community or are not being provided by the organization and which are identified in a needs area. 8. Outcomes: Describes what you want to achieve with the target population. Indicates the results of the services you provide, not the services you provide. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise, and lower. 9. Priority Needs: Those areas of need, as identified by the Funder, as a priority to be supported by the Funder through the use of its funds or through technical assistance. REMEMBER TO CHECK INDIVIDUAL FUNDER INSTRUCTIONS FOR ANY FURTHER REQUIREMENTS OR ADDITIONAL FORMS Other Resources: Grant Writing Tools for Non -Profit Organizations: www.npguides.com Non Profit Gateway: www.nonprofit.gov Free Florida and Federal Grants web site: www.freefedgrants.com Community Foundation Locator: www.communityfoundationlocator.org/search/index.cfm Grants for Non -Profit Organizations: www.freegovmoney.net Daily Funding Updates, both Federal and Foundation: http://www.fundsnetservices.com/Donors/notices07.htm County Profiles: http://web.uflib.ufl.edu/fefdl/ Foundation Center: http://fdncenter.org/pnd/rfp/ 16 127 INDIAN RIVER COUNTY PURCHASING DIVISION 1800 27T11 STREET VERO BEACH FL 32960-3365 (772) 567-8000 EXT 1416 FAX (772) 770-5140 REQUEST FOR PROPOSAL PROJECT NAME: Children's Services Advisory Committee Grant Funds for Children's Programs RFP NUMBER: 2015031 REFER TECHNICAL QUESTIONS TO: BRAD BERNAUER, DIRECTOR OFFICE OF HUMAN SERVICES TELEPHONE: (772) 226-1422 FAX: (772) 770-5100 E-MAIL: BRADLEY.BERNAUER@FLHEALTH.GOV REFER GENERAL TERMS & CONDITIONS QUESTIONS TO: PURCHASING MANAGER TELEPHONE: (772) 567-8000; ExT.1416 FAx: (772) 770-5140 E-MAIL: purchasing(aiircgov.com BID OPENING DATE: BID OPENING TIME: MAY 5, 2015 2:00 P.M. ALL PROPOSALS MUST BE RECEIVED IN THE PURCHASING DIVISION, 1800 27TH STREET, BLDG. B, VERO BEACH, FLORIDA 32960 PRIOR TO THE DATE AND TIME SHOWN ABOVE. PLEASE SUBMIT ONE (1) ORIGINAL AND TWELVE (12) COPIES OF YOUR PROPOSAL I 128 2015-16 CHILDREN'S SERVICES ADVISORY COMMITTEE REQUEST FOR PROPOSAL (RFP) #2015031 RFP is to allow Not -for -Profit, For -Profit, Government Agencies and Individuals to apply for funding to provide programs for Indian River County children. Application form is available on "disk" (Microsoft Word & Excel), and in print. DELIVER THIS APPLICATION TO: Indian River County Purchasing Division 1800 27th Street, Bldg. B VERO BEACH, FLORIDA, 32960 Phone: 772-567- 8000; Ext. 1416 FAX: 772-770-5140 Mandatory Applicants Orientation Conference April 16, 2015, 3:00 p.m. Indian River County Administration Complex 1800 27th Street, Vero Beach, Florida Building B; Room B1-501 DEADLINE FOR SUBMITTING RFP Tuesday, May 5, 2015, 2:00 p.m. I1 129 TABLE OF CONTENTS Cover Sheet IV Introduction and Background V Mission Statement V Vision Statement V Overarching Outcomes V Focus Areas, Goals & Objectives VI Time Table VII Disqualification VII Procedures and Requirements VII Evaluation Criteria VIII Standards for Evaluation VIII Special Contract Terms and Conditions IX Contract Procedures IX Period of Performance IX Invoicing and Payment IX Nepotism Policy & Disclosure Requirements IX FORM - Not -for -Profit Agency Certification (Sworn Statement) XI FORM - Authorization for Release of Information XII FORM - Disclosure of Relationships (Sworn Statement) XIII Supporting Documents Checklist XV III 130 INDIAN RIVER COUNTY, FLORIDA REQUEST FOR PROPOSAL To allow Not for Profit, For Profit, Government Agencies and Individuals to apply for funding, to provide programs for Indian River County Children. RFP NUMBER: 2015031 DEADLINE TO SUBMIT: 2:00 p.m. May 5, 2015 ADDRESS TO SUBMIT: Indian River County Purchasing Division 1800 27th Street Bldg. B Vero Beach, Florida 32960 Phone: 772-567-8000, Extension 1416 MANDATORY ORIENTATION MEETING: April 16, 2015, 3:00 p.m. Indian River County Administration Complex 1800 27th Street, Vero Beach, Florida Building B; Room B1-501 REQUESTS FOR INFORMATION: Requests for information regarding this RFP should be directed to: Brad Bernauer, Human Services Director Indian River County Human Services 1800 27th Street Vero Beach, FL 32960 Phone (772) 226-1422 Fax (772) 770-5100 Email addresses: Bradley.Bernauer@flhealth.gov DOCUMENT: Applicants shall submit one original packet, marked "ORIGINAL", plus (12) copies of the RFP. Each complete copy of the RFP shall be in a sealed, manila envelope, numbered "Copy #1" through "Copy #12". IV 131 INTRODUCTION & BACKGROUND The Children's Services Advisory Committee of Indian River County was formed by Indian River County Ordinance 99.01, Chapter 103, as an advisory board to the Indian River County Board of Commissioners. Section 103.20. Purpose. The purpose of the Children's Services Advisory Committee is to promote healthy children in a healthy community. The term "healthy" encompasses socioeconomic, physical, environmental, educational and behavioral health. Section 103.21. Objective. 1) The objective of the Children's Services Advisory Committee is to provide a unified system of planning and delivery, within which children's needs can be identified, targeted, evaluated and addressed by the Children's Services Advisory Committee. 2) Definition of a child. Any person who has not attained the age of eighteen (18) years, also minor. The Children's Services Advisory Committee recommends funding for programs to the Board of County Commissioners. The final decision for funding will be made by the Indian River County Board of County Commissioners. The Children's Services Advisory Committee is seeking programs that provide services to the children and families of Indian River County; and are documented as needed in the 2014/15 Indian River County Community Needs Assessment. Applications are accepted from: governmental agencies, for-profit, and not-for-profit organizations; and from individuals. MISSION STATEMENT The mission of the Children's Services Advisory Committee is to facilitate and coordinate the planning and development of an effective and collaborative health and human services delivery system to meet the needs of the children and families of Indian River County. The Children's Services Advisory Committee strongly supports cultural diversity and encourages its funded programs to demonstrate the inclusion of all children and families in program development and implementation. VISION STATEMENT The efforts of the Children's Services Advisory Committee will insure the development of a shared vision for the health and human services delivery system in Indian River County enabling funding sources and providers to define and perform their roles in a dynamically changing environment. OVER -ARCHING OUTCOMES Improve the capacity of children in Indian River County to succeed to adulthood in a safe, healthy and productive manner. Support caregivers — a child's most important resource — to be and do what is needed to shepherd children to adulthood in a safe, healthy and productive manner. V 132 FUNDING FOCUS AREAS OF NEED 2015-16 Introduction: The 2014-15 IRC Children's Needs Assessment has provided valuable information to help guide the Child Services Advisory Committee (CSAC). The following outlines what will be considered for all grant requests. Larger Picture The community must start taking a long-term view focusing 15-25 years out. We have a cycle of poverty in IRC that has been increasing and needs to be broken. Interventions should start as early as possible in a child's life in order to have the greatest impact. IRC agencies should use best practices. a. Evidence based with measurable outcomes over time b. Cost effective/efficient c. Skilled executive, program, and board leadership d. Strong fiscal management e. Opportunity for broad impact (replicable, scalable, leveragable) Focus should be on the pockets of poverty. Given that IRC poverty is in geographically disbursed pockets and that we have unique transportation problems, we must always keep in mind that services need to be available where and when people need and can access them. We must utilize the best mediums to clearly communicate what, when and where these services are available Collaboration in the community is essential and can help optimize human and financial resources, expose and eliminate overlap. We are supportive of the IRC Funders Forum hosting a series of educational workshops to be conducted by Nonprofits First. Additional preference will be given to agencies that participate in these workshops. The considerations highlighted above have precedence over the actual CSAC Focus Areas listed below. 2015 CSAC Focus Areas (ranked in order by the Advisory Team at the completion of the Needs Assessment process.) 1. Early Childhood Development This encompasses birth to age 5. For the younger children this would mean improving the interactions they have beginning at birth with their caregivers. It would include improving the quality (and transparency of relative quality) at childcare, PreK and VI 133 Voluntary PreK providers as well as improving financial accessibility to by leveraging available federal and state funds. Why: Research shows that the period 0-5 is the most important time for brain development and cognitive and emotional skills can be significantly impacted. 2. Build Parent Capacity This encompasses improving parenting skills at every age of a child's life and providing support mechanisms for parents. A priority would be new parents in particular first time and single parents and those in the poverty pockets. Why: A parent is a child's first and most important teacher. We need to equip parents to be the good parents that they all want to be. 3. Out of school recreational activities and enrichment programs They need to be free/affordable and accessible (transportation) to parents and children. Where possible, they should include a literacy/tutoring component. Mentoring programs are included. There is a large gap of programs for children 12+. Why: Children need to develop positive out of school outlets that keep them engaged in school, promote their health and provide connections (to sports/hobbies, a person or group, etc). There is a wealth of data supporting extended day and extended year. 4. Middle and High School programs that address risky behavior It appears that the LifeSkills class in middle school has had a positive impact. We need to investigate how programs like this can be continued into high school as well as include delinquent behavior, teen pregnancy, STDs, bullying etc. Why: There is a lot of at risk behavior and we need to ensure that it is addressed early and repeatedly. VII 134 TIMETABLE 1. RFP applications will be emailed to all interested parties. It is imperative that all interested parties provide the Executive Director with current and accurate email addresses. Bradley.Bernauer@flhealth.gov 2. Applicants Orientation Conference. April 16, 2015, 3:00 p.m. The Orientation Conference will be held in the Indian River County Administration Complex, 1800 27th Street, Vero Beach, FL., Building B, Room B1-501. All prospective applicants are required to attend. 3. Proposals Due on May 5, 2015, 2:00 p.m., to the Indian River County Purchasing Division, 1800 27th Street, Bldg. B, Vero Beach, FL 32960 (Phone: 567-8000; Ext. 1416) 4. An official authorized to bind the applicant to the proposed activity must sign the proposals. Applicant's audit should be included in the RFP (if available). 5. Copies Required. Each submission must include one (1) original proposal, marked "Original", plus (12) copies, marked, "Copy #1" though "Copy #12". All proposals must be received in a sealed packet. 6. Grant Review Sub -Committee's Recommendations for Funding are approved, or disapproved, by the Children's Services Advisory Committee in June 2015; and presented to the Board of County Commissioners at the Budget Hearings, June 2015. 7. Contract Dates are from October 1, 2015 through September 30, 2016 DISQUALIFICATION Any one, or combination of, the three items listed below, will disqualify an applicant from further consideration as a qualified applicant. 1. Failure to include proof of ability to obtain all required liability insurance having Indian River County as an additional insured, contained in the contract attached to the proposal 2. Failure to include the proper number of copies of the application. 3. Failure to submit proposal within the stated time frame. PROCEDURES AND REQUIREMENTS • All applicants are required to attend the Applicants' Orientation Conference on April 16, 2015, 3:00 p.m., Indian River County Administration Complex, 1800 27th Street, Vero Beach, Florida; Building B, Room B1-501. The purpose of the meeting is to go over the application, general requirements, and for staff to respond to any questions. After this meeting all questions and answers shall be reduced to writing, and mailed to all attendees. • All agencies, or individuals, receiving a grant will be required to mention the Children's Services Advisory Committee and Indian River County as a funder, or partial funder of the program, in all printed material and press releases. VIII 135 • All agencies, or individuals, receiving a $100,000 grant or more, will be required to provide Indian River County with a financial audit within 120 days after the end of the agency's fiscal year. The following items will NOT be reimbursed by the Indian River County Board of County Commissioners, or by the Children's Services Advisory Committee: • Any expense not outlined in the agency's funding application. • Capital expenses of any amount. • Cell phone charges. • Costs incurred by applicants in responding to the RFP. • Expenses other than those related to the curriculum or staffing of the program. • Expenses incurred prior to the first date of the grant. • Travel expenses not related to the delivery of the program. • Travel outside of Indian River County • Sick or vacation day payments for employees. • Salary payments to relatives working for agencies receiving grant funds, per the Indian River County's policy on nepotism. All materials and supporting documentation submitted in response to the RFP become public documents and the property of the Indian River Board of County Commissioners. EVALUATION CRITERIA The proposals will be reviewed and evaluated by the Grant Review Sub -Committee, which consists of members of the Children's Services Advisory Committee and other citizens of Indian River County. STANDARDS FOR EVALUATION 1. The program addresses, directly or indirectly, one or more of the Children's Services Advisory Committee's Focus Areas. 2. The program incorporates a system to bring the target population in need of services to the program. 3. The program has a substantial impact, directly or indirectly, on the achievement of one or more of the Children's Services Advisory Committee's Focus Areas, and incorporates measurable outcomes to demonstrate such impact. 4. The focus of the program is early intervention; the prevention of a problem before it occurs, rather than the treatment and rehabilitation of an individual after the problem occurs. 5. The amount of funding requested is a wise investment of community funds. The amount spent is reasonable relative to the number of persons served and the results achieved. 6. The agency offering the program has the organizational capacity to deliver the program successfully (management, financial stability, board effectiveness, community support, etc.) 7. This program is part of a coordinated collaborative approach designed to achieve one of the Children's Services Advisory Committee's Focus Areas. Upon the Indian River County Board of Commissioners decision, contracts with applicant will be finalized as soon as possible. Program monitoring, written quarterly reports, and IX 136 mid -year presentations to the Grant Review Sub -Committee will be developed with grant recipients after contract finalization. THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND THE BOARD OF COUNTY COMMISSIONERS RESERVE THE RIGHT TO REJECT ANY OR ALL PROPOSALS, TO WAIVE ANY NON -SUBSTANTIVE DEFICIENCY OR IRREGULARITY, AND TO AWARD A CONTRACT IN WHAT THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND BOARD OF COUNTY COMMISSIONERS BELIEVE TO BE IN THE BEST INTEREST OF INDIAN RIVER COUNTY CHILDREN. SPECIAL CONTRACT TERMS AND CONDITIONS Contract Procedures • For Profit Applicants must provide a copy of most recent Federal Tax Return with application. • All successful applicants are expected to enter into a contract with Indian River County Commissioners substantially in the form set forth in Exhibit #1. Period of Performance • Grant contract will run from October 1, 2015 through September 30, 2016. Invoicing and Payment • All payments are based on reimbursement. • All requests for payment should be submitted to Indian River County Human Services Department, Attention: Brad Bernauer, 1800 27th Street, Vero Beach, Florida 32960. • Request for payment must be submitted in a timely manner (monthly, whenever possible). • Each reimbursement request must have a Cover Sheet detailing all expenses. For each expense listed, a backup invoice and any other pertinent data must be attached. If the agency requests reimbursement for salaries, other related documentation (i.e., copies of payroll checks, payroll tax checks, invoices, checks for benefits) must be included. • Travel inside the county will be reimbursed according to Florida Statute 112.061. • Payment may be delayed for three reasons; o Improper filing of request. o Not filing quarterly reports with the Department of Human Services within 30 days after the end of each quarter. o Not filing the agency's audit, as required by IRC, in a timely manner. Nepotism Policy and Disclosure Requirements. Agencies will not be reimbursed for salary payments to relatives working for agencies receiving grant funds, per the Indian River County's policy on nepotism. Agencies receiving grant funds must list on a sworn (notarized) statement, all employees who are related to each other, or to Directors and Principals of the agency. Such relationships should be listed specifically as: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, stepfather, X 137 stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, grandparent, or grandchild. If the agency does not have any related parties working for that entity, a sworn (notarized) statement asserting this fact should be attached to the RFP. If the agencies have an existing Nepotism Policy, that policy shall be attached to this RFP. XI 138 NOT FOR PROFIT AGENCY CERTIFICATION The County of Indian River requires, as a matter of policy, that any Consultant or firm receives a contract or award resulting from the Request for Qualifications issued by the County of Indian River, Florida, shall make certification as below. Receipt of such certification, under oath, shall be a prerequisite to the award of contract and payment thereof. I (we) hereby certify that if the contract is awarded to me, our firm, partnership, or corporation, that no members of the elected governing body of Indian River County, nor any professional management, administrative official or employee of the County, nor members of his or her immediate family, including spouse, parents, or children, nor any person representing or purporting to represent any member or members of the elected governing body or other official, has solicited, has received or has been promised, directly or indirectly, any financial benefit, including but not limited to a fee, commission, finder's fee, political contribution, goods or services in return for favorable review of any Proposal submitted in response to the Request for Qualifications or in return for execution of a contract for performance or provision of services for which Proposals are herein sought. The undersigned certifies that he/she is a principal or officer of the firm applying for consideration and is authorized to make the above acknowledgments and certifications for and on behalf of the applicant. The undersigned certifies that the Applicant has not been convicted of a public entity crime within the past 36 months, as set forth in Section 287.133, Florida Statutes. Failure to sign this form will result in disqualification. Handwritten Signature of Authorized Principal(s): DATE: NAME: TITLE: NAME OF FIRM/PARTNERSHIP/CORPORATION: Sworn to and subscribed to me, a Notary Public, this day of , 2015. (SEAL) FOR AND ON BEHALF OF THE APPLICANT: BY: (TYPE NAME & TITLE) XII 139 AUTHORIZATION FOR RELEASE OF INFORMATION Indian River County and (Agency/Individual are in the process of negotiation of a contract for Indian River County is authorized to make an investigation of the Agency/Individual regarding its experience and qualifications. The Agency/Individual authorized the release of all relevant information concerning prior services furnished, contracts and background information of the Agency/Individual. The Agency/Individual authorizes any individual or organization that is in possession of relevant factual contract and background information, to release such data to Indian River County in response of the County's request. When an individual employee of the Agency signs Authorization for Release of Information, such individual authorizes the County to obtain relevant background information concerning such employee's criminal record, if any, and such other information that may be relevant to employee's good character and work experience. Authorization is given here by the Agency/Individual and such employees who execute this authorization with the understanding and limitation that Indian River County will utilize the information obtained for the purposes set forth herein and that such information shall not be disclosed to third parties except as provided by law. Name Agency/Individual Print name Name Employee Providing authorization Signature (in blue ink) Date Print name XIII 140 SWORN STATEMENT UNDER SECTION 105.08, INDIAN RIVER COUNTY CODE, ON DISCLOSURE OF RELATIONSHIPS THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with RFP No. 2015031 for 2. This sworn statement is submitted by: (Name of entity submitting Statement) whose business address is: 3. My name is (if applicable) and (Please print name of individual signing) and my relationship to the entity named above is 4. I understand that an "affiliate" as defined in Section 105.08, Indian River County Code, means: The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of the entity. 5. I understand that the relationship with a County Commissioner or County employee that must be disclosed as follows: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, daughter- in-law, son-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, grandparent, or grandchild. 6. Based on information and belief, the statement, which I have marked below is true in relation to the entity submitting this sworn statement. [Please indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, have any relationships as defined in section 105.08, Indian River County Code, with any County Commissioner or County employee. XIV 141 The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents, who are active in management of the entity have the following relationships with a County Commissioner or County employee: Name of Affiliate Name of County Commissioner Relationship or entity or employee (Signature) (Date) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this day of , 2015, by , who is personally known to me or who has produced as identification. NOTARY PUBLIC SIGN: PRINT: State of Florida at Large My Commission Expires: (Seal) XV 142 SUPPORTING DOCUMENTS CHECKLIST RFP 2015031 Cover Page Application List of Current Officers & Directors Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide Most recent IRS Form 990, (Including all schedules.) Most recent Internal Financial Statement (i.e.: Balance Sheet and Operating Budget Staff Organizational Chart Most Recent Annual Report (if available) 501(C)(3) IRS Exemption Letter Articles of Incorporation Agency's Bylaws Agency's written policy regarding Affirmative Action Nepotism Statement for Agency Taxonomy Definition for each program XVI 143 Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this 1st day of October 2015 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ("County") and (Recipient), of: (Address) For (Name of Program) Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B. The County adopted Ordinance 99-1 on January 19, 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified, targeted, evaluated and addressed. C. The Children's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose. D. The proposals submitted to the Children's Services Advisory Committee and the recommendation of the Children's Services Advisory Committee have been reviewed by the County. E. The Recipient, by submitting a proposal to the Children's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. F. The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2015/16 ("Grant Period"). The Grant Period commences on October 1, 2015 and ends on September 30, 2016. 144 4. Grant Funds and Payment The approved Grant for the Grant Period is ($ . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5. Additional Obligations of Recipient. 5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County within fifteen (15) business days following: December 31, March 31, June 30, and September 30. 5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and, the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1. 5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 5.5 Insurance Requirements. Recipient shall, no later than October 1, 2015, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: - 2 145 (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5.6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance: The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.7 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5.8 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law).. The Recipient shall comply with Florida's Public Records Law. Specifically, the Recipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. - 3 146 (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Recipient upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Recipient to comply with these requirements shall be a material breach of this Agreement. 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. 9. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By: Wesley S. Davis, Chairman Attest: Jeffrey R Smith, Clerk of Courts & Comptroller By: Deputy Clerk Approved: Joseph A. Baird County Administrator Approved as to form and legal sufficiency: Dylan Reingold, County Attorney RECIPIENT: By: - 4 - 147 AGENCY NAME - 5 - 148 [Copy of proposal cover page} EXHIBIT A - EXHIBIT B - 149 EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1st may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary." — EXHIBIT B - 150 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods: facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E. Bernauer, Director Indian River County Human Services 1800 27TH Street Vero Beach, Florida 32960-3365 Recipient: 2. Venue; Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - 151 County Attorney's Matters - B.C.C. 3.17.15 Office of INDIAN RIVER COUNTY ATTORNEY r3Pr Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Kate Pingolt Cotner, Assistant County Attorney IOC DATE: March 11, 2015 SUBJECT: Legislative Update There are a number of legislative bills being proposed in the State of Florida's 2015 legislative session that will impact Indian River County. I would like to give a legislative update on a number of topics including, but are not limited to, Amendment 1 funding, Enterprise Zones, the funding of juvenile detention care centers, and Indian River County's appropriation requests. Approved for March 17, 2015 BCC Meeting County Attorney's Matters 152 Indian River Co. Ap .r ' .ed Date Admin. i a 6" J f Co. Atty. I i • • • cu Q) 0 .L cn v) U > _ _0 CL v O- _ fa 4' ' O O I 4-1 N MLn N a--) —1-I 2 c ) c +-, O `° .0 U o -0 I-4 CV S U W L 4- W . _ Q N N co L LL 0 N. CO L bb ZD =. CO 0 W � (i▪ ) H > c +aC13 co O CO L N �N NQA' Lw • E W .O .v L5 oo i i OU O a . 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Q N 4- L- 0 O Q QJ � 0�3 CT •> L L O te a -J 3 C c0 N N Q) S C ° v }+ C C • o > U C__0 Q) • • The proposed legislation would expand the preferences down to the county level. N Q) Q) Ci U ca L a--+ C a) c6 C 2ELLEv; w N O +-' N Q~ • c +-' c 6 (3 L O L U C 4-0 0 = 4 `~C C C ' gin CD Q U 0 c>"") O 0+, 0 O Q) v O N v L N Q) U c +-+O a"' O C O co . -0 u E'p> 00 0 O L C Q) O +� N•Q >, CD i U c Q 4-, O co ' L L O N C Ll) Q•O O C +� N � • O� U. Q c0 U *L L L in (13O N O 'w�C3t31 w �C -C}'�• >o O U U O C •N O C -C }+ O = - • CO a..+ c� -0 •, H O • 4J L-0 O • au 6.4-1 • 0 0 0 • HB 391 & SB 896 N CO L - co - + Q) N co ca N =tea-+ fa +-, fa i Q L L L U - L C U Q N N Q% 0CD N L o �co�N _cN-0—E -CLE OP fa L +., +-+ C •N — H +•+ 'c CNNC —CaA�L -fa CO " O-0 C N •N C CIO° L • +,U �00 a,0 2NO O �O V=fil L1 C 0 N fu i V •N +•, 4-,, O L (1) C +, CLO C CO • E L UCO>.N >.0.�2c C0 �JO OL}'Q) z 4-'E2FQ N}, +-� N Ofo COC >N=LN N= (7,2 2 O +Q-+-0 4- >,+., C N 0'v1 0 ONO a) co N N'>= }'C++ ECS N�'i� 0+=,E° v U N'i _0LQo +-'= EN o 4_0 •L>�O N4-NNfo CNN 0 >�U N O N N Q)4- N� N—N NL`NN �C 0�+1 72 >•.(j U_0`- OC•vpA Nom,>o ONU 14- O O +., Nos_ +a 0C to8c)=.-E: LUCIA+d •1ut: +-,�Q .CLO>�_� Oa;-, NQo 4-1 CC LONUNfa -0coU N v L �'O'- CO 4-1 _o N C CUN NVQ �C_cN mNDN� �N>, N W. C D 0 +-' Cb. C Q-0 CO fo = fa C C�A.O fo N co 0 >� 23 = N .N >, -a Q 0QC NCNL� Npp-C�— �� Q co'N3 �OQD� —�� L N>, NoL '=� OU o c >.4=w4-,5) v� �. U 0 � C_>, a) �0C-o� Cc��Qca 0Nfo N = N COO U��CLO`~Ci L`= N4- N O N O C� Os C L }, C m Q O 0'- 4-0 'C3 N C— }' O N- O - �"' - C C i E fa C c a--+ > CLO— �) C1N,OU L N a✓ N N L• O� ca O'L 0 N N CO 0 0 > NC1A 70 s- L-CCO O(0 -0C • +-' '� LYNN �iJ+>+ --+ O _C OU co N -0 -c > ate-•, N a--+ ate--+ al to co N O -0 tiA co N— 0 m 3 .N +•, C 4-:4-5 - ca ca U C C L Oa'' OH >'C U O >�N N en LO=co-� }'Nam-, X0 H— NC QpcaQ�„�c �? • L O t-2-0 +-, N u- E N L U L C OEt pvo== _c4_uQCo Nn3t LL cB a.., LL L L D .O 1-0M0=5 =U+-+ 152.13 • • O EN C O U a) a1 `- -0I- CO3` = • L. cv 0p co a U CD0-aa>> O0'L.Q a 0 >0 04 N 0 C Q CDc mX�;c.3 >w L_a+.ra-Cc - - 4-+ it U a) cn C 4J d p•N�c�� 53 N = CU M 0N�2c•c -_ v +-+O_��(0(0 0)O _0 w �� •v O hLA LA C L +� ami z 2 c_-0 co o a1 " _o >JD CD ° , ^ aJ 00 •vf QJ Q tv0 a v vi v ! Li.).—, c.— m +-' � f° c ami LaJcvU QN O •N >,- L.) , NQS• a)p cu (13 "8 o 0?J J- O w. • X'L p N O a ti) ca N La 4.i. -.5 N �4-, = f0 O C L C N �Nc�i�Y�i , anY 0 Cvz D L C ' ^ Q �t100 0p 0 a� O LI) 1 v�•p pQp.L U c O 3 E ami 1-4-0 ...-C CO 4-0 o �c },i OO�•S +•N 0 co o+bco a)4- flO �p�+... -4-' c O c (.° tto -0 co 0 Ta. O O>>C�+-+ 0 0) Q) L L +� 47, co 00 U D (d CU � -- -c, a �+,+•, �0- 4,122 2 `" 2 0 .1) 0 aw v *-J a a, +� +, L a vQQ•— E ' „ c `° t " o E E N•c-0 'a,pe °•+_ o a a c U U C .L aJ a .c _ a-•+ > co 0 +' Oo L 'L0 0) ., o co O O •— -Ow a) p '- +0,, +o O -co C O W >` CI 00N L to'U L/1, L N -_ •— a) .= L. • — a a U COC D a w ,_ U_o(,)000CU 1--s- • c el • • • co LN CO O U 0 cu L a) 4�-) L) Wcao tX0 L - •E •dJ O ° = V oucr Q LO c/) 0 E L- coo°� -0 L ° = O O `~ N V a) CO 4-1 • — 4AL CO U CL CO � (1) • (6 f13 *.p7; • c • a Q (0 O_c Q ty U ca L� = L 0 to ' O L '-:_ N • 0 a) U t/')"co f6 0 to W C CI 73 ▪ 0 al - "w WO tai U _c 4-• U73 ID 0 O Q� 0 coc 00 +7) C O ' • 4-) E c ' Eat v) DoE — Q O O to s- o O O O (D L Q U cu c .0 0 4--+ (; U to • 0 O •CT •� •§ c_n O 4- Q O L cn O LUQ a_ (o -0 o c t/) U • — 15z'►S L Q� 00 0 0 U C m • (i) • E %-,c) a) L o CY, Cm LUa) anci 0 • a) 4- - W O vi L -0Q V) L CU 0-0 U- Q) -0 OA - � 0 v) L � O 0 L _aC213 4=2 CD `- a) N 4A V) V) az.. • 0 ▪ - • = 00 o N �'CO +-+ v7017 v +-+0 o 0 „,C OD cv Q• a) • a) C m 'ca a) CU +L-+ • U C • 0 O 0 oa'°•Ez00 V L c O ▪ •� rj ! 3 a) L 4- E Q 0 • V) CD" 0 E ca E (1) Q 0 cu O - i C •cu L L 1— a) Q CO W U Q L . Indian River County Code Enforcement staff has the required certification. . 4A •L co a) N 4-1E E 0 0 COa coa) cucu CU 0 •0 CU CT) . 15 2.16 • o ta0 U c N •> O +•+ N C O � _C LIB c 0 U c C— N QN 00 (u> V 7-5 �c c -o C CUA• c U • ova • LA o ra " E tuo _c3 m 0 e 0 .� a=' ate, cp 00 -� - wE M O U � 0 cci 0 .> 0 w -0 tea/ >.=-0 _ C L-1 0 O a0 fa E N co _c U �OJ.N • 00a) t c = N U OL O 00p }' U E 0L O U N a) s 4-1 CL •C 0- 0 � c C N 4"' 4-1 �O c71:1:) � CLO C cr) 02 (13a) LLC it -+J > 01 OO N tit) = = v m 0 co `" a,N p[ N -C N b.0 CL NOp a a) ui J a fp +CU 'C-+ 0 oC c cL a) +' `~ cts CO +'' � 0 O v N = CU 4-1 N V Q CSA . 0 N a a) 0 4_ co L- •� 7, - E cu co .0 L O -D 0 O 4-- N L O o E = N Q0o - E rb = OaJv • o a) o 0_1_ .0 a, - >- +J - a) •L o L C vi v ct a) 00 z.0 E cB La-) .Q v WV i v% O L0) 0 O " LO O c__O N—O 'v C 3 Nca. —C a 0 s co •_ " +•+ N • N O c• OO aJ U 4Aa) O _c C t42 N L N. E C' c0 C O c� v 0 U C ,� —�•CN v O c a a) CNC fuCIA > 0 L_ ca as = a 0 T--1 a) a O > C 'o�- bp •W (.9 v;' a N (O �� ft) >� co CO a v _� 05 O N N c tLo }' O 0- 4_, },N•4A0 Eao> `) a) a a. s,.. c CC � V' -0 0 0 0 U CU 't +6;'_c(4 • • • • • 152.11 • +-+ CO . 0 ate -+ (I) fa c a--+ 'L in -11 02C 73 L 03 (/) cu 'E o E49 a) Q ,,,cz , o L , w w co ii- , v—i > ,Li-.) .,T,L-- O -1-ii,) m= •N W 0 +-+ ) " C p 0,c •5 o ,_cu •E o no; 4-'03 CD Lr) .5 > O cc' cu cu L- Q Q > 0 = o o 4� Q.>_ w w 0,4Foawoo_ cu •E 22•Fa W o 0_ o N a e 2 .4a i Q N_cw 2 a _073 _.i:), w,„1— 0_ L_ co co CD • • 0 U •N to a) c Cl.) 3 N -0 >. f00 7, "Cs C QJ 0'L �O N•c ate)+, ct° 01 N C X (acro E L 0 N 0-N - 4J _ (a N (Oc >- 0 vu X U O O+' C -C CJ 0 N fl QO L v v 03 Q to c0 X CU (0 O N aD C-0 '17 c CO CO 0)CU 0 C +, C C 0) CU -C O- LO N C ° is U One of the purposes of rental not currently exempted includes commercial uses. - +, c 0 0 CU U1 CO 1 ttn U O 0 tri 0 0 L.. 4- aJ N N C v OD LJo Qs C 3.0 C C.F. (0 X a) 0.4.to.,- N U co 0 +, U 3 w — C D- v) two C0 o a a) as O 0cIZO ulc >0 >„ L1 7 L1 aJ L1 (O 4-+ L > Q C Lro v.) a) L L a).- 0 ).- 0J >- E+, O >.0 E N 0J - C }' o > •- d0 N +,L QN 7'-00 f0 N Q- C u °J E a0 (00 0) O (o.°v+, c0 OD (0 LL«,O -p 3L to (o L) 2=T%7 OV (o a��c 00tn -� 3c aJ O L aJ O 0) X 0J- 0) 0 co > 3 -D my L 0) UU C CON= �00J L 0 ='0 U N N L 4-, 04-,Zc -LL (L0 C C 0 V) C U C t CX > O � ,_ o 0WUC. f0 c0 N 4_,a)X3 CO+, CLO O C - +(O, N ° U 4N+ C N ,-(04,1= 0. CO CU co N L aD � 4-' •-0 >. •.+ • ro O fO C a0 0 C N C -0 O C vi 0 a) .° v •- �+, 0(L6U"6 0�C c •U 'a3 > g c c O a) c� 4.o� °�E --.L 0 =Q�'c a a- v 0^ 3 .ODt-W UE0 aJC 0 M.LQL QUA 'CS OD Ca -Co a, L,•- ('"o -52.6 U (OvOjt c> N DNC>- 0>-+, =O0 a To .000 a V)==47, >Z a0 C MU -0 =tuty CEO 0 0 C>0+, +,0a., "a) N 0) 0) C 0 U (o 0) 0 >L0)Q ++'d X aa, i) c 'p coC (6 NCO 0. L) 01 0`)C N N L 3 N CD inUC N 0 +, a)}, CU 7 (0+, O �cLC a)f0j, 0) 0 t/1 N a) }' 0) C U (00 f0 - a ) >` N E c •tNit 0cu 4--0 CO 0'L O a) " OC= 04, (6 V . 0J—C 4- o -C CC7 ° O"s3 0 -0-0 0 °(��(L°E ELE CU 0) aD +, U.0 OJ L 0 (10- cN U0•Lc(Lo �'L �J t— Ov Q) �c0C0 =v0 -0 a cc .o..Q LLota • • • • The bill would have an estimated negative impact of approximately $31 million to local governments. (a U N 0J > ro aD 0J (0 4•, c aJ 4-+ O a c (o CO01 4-, a.0 4, E = O O 'J a) N N f0 �O 0 +, L c 0 O 0 00r_i = t/> 0 0 O - (0 •3 O - L 4 O N 3 aD = c 3 (o L -o U (a ra > u 4=ro >- 0J > C — ro vi _c_ DJ : O Q 1 (0 N 0 a) c t.+ c a C 0., 0ro N U 0 um. LJ - n•1 • • vi C (13 ON EL' NE L C +-+-,-,C1)— a Op co U LA CD 4) �+ 4— .CU0 t 0 (.7 (D n.C— 4-' Q) .o vi EXE pa0 �CL.1 fD>` ` E up ONN ao2 •E U Q- = Cl.) v O r O� v p NI 0 +- CU i >` c MV) VI Nrl CLONE N�� 0 +'N C N p OO co — C -0 Ct -a 4 x +v+ O 0 x +' EL2 co .47, C rD co 4-' C r1 N N V / •N •E 'O 0 (.0._ O N �.:+ U cD U E N O�7 L > •t L N 1 a � i a--+ I— t N v) O N cu (17/ NOUN Cts) +V) U � CNE 8.0E N'� O k -, p L QI- L N 4- N E N O fD N —, aJ c _ -0 v V; 0 p+°Jate•, E N O N h�r_l .=.0 aA NN =0 4W laa EL U N E g O 112 C ate--+ CO E 0 N 4-0x uO N rD O 0 CCO 0 4N+ fD , 4 O �- N i +-' C CU 'a L N NC�> .-ica, 7-- N- W(137:3 N ,Vi ON 7:31:7--14 p N �—CO •E'+;� VI OC N N Q) '47., N ro no x •- 3 0 021 4-j (J) f V 4L CC N N' :I -. cu U bOQ 0-0 cO .NO `2uiE a cE woo (/)`-OEv00 0 '7 I)06 �OINC-_.� a) C� OCEOat 'a O N U}+O N o NNcD , N C X\ L Xn3 er• iLX CO u•>E° (3)° a5 0-1—HLn N> _ a0cu4-+C aa)OO =0 Ls 4.9 0_a.) N 0 N0twUtY +-' cD UU )0 H(/')uO N +, O C E LJ N O U+-' 0 -0 UC N 4cD E co D > �••' a--+ C co N toU N v C N >3 0 COL O}, 3N O+, co 'C�1pU vi N co 1-2 -072 N N0E OLL E O > N N cD �_0 U Oco 2 L N+,, 0.0 N a•,+ cDE0 fD fD0.— 0 Qfa C CLON N O_c.> N N NC _c > >- • vs- cD • It is important to note that this is a priority of Governor Scott. 1 5 2.11) • C CU _C • •- C U t]A p }' s t1A .0 CU a V) 4--+ ..0 110U •U =▪ -+ U•ow ro +-+_o•-cO O U� ro .0 .— >. sL Na�V) �{-' U V1 co CO •"� — ro �� �ca E- Q >•>c oE til 15 fBf0To ate--+ N CU N 0 4"' •� U a a s N _ Qin +-, ��� a o > ��a a�ao� E �' cv s z to +-) E cv ava�� a Li -co . 4+C N N p C L.. N 12 CU L Baa ��; -0 0-4_, to CV ��-Q a _, att W C1 CD i-ia U C 4-1 4--; �-.- -0X ' ^ aQ� _o 23445 a --+C Ca L . u / E &- o � °� a a_ o E E ..c E m '- }' = 3 000COO ,cnao� "L a r ) QU_ L i s C+-+ ( I 0) O> c�(0 +' 'v : p:1--;_ 0 tic cp Baa c c°' �0�: 0) E CRJ E cv Q� ca a . _ 4-'4_, +� a _ O X_ O l� w .,) 4..J a tlo > 112c>.O o toQ }'L} ▪ >0 a� �� .QCCL O -0Q�+▪ , �1U 0 iiii ca a O= a c c vv Qa..� Ute+, c��a aE 2 I^ p� �cL� UO "� �J aO�a .1-..-o. a��c� �� O.� h! 1 L 0 L 0 41 U U 4- L Q - N N i �w CO� U�0 c EL OYaja �v O� CO 1J a ti,m). Z >cva 4-' Lo 2 CO 4'+LE c_0 a_c Ocnvi� acv ))CN� N �- w N 3 0 �aF. OCOt1A� 0734 L �9 vim'C1) vs �2 - O co V 0QC• co LSp .O�bD 0 .NO :1•07 ����° t �,_ I°'c°": MC �+ QQ°i' f°;°o - a0 o� �� c U L U +.' O fC � � � a)w_Er 4++,�� • C��LU �n 0+.+ ID C4_,4-' p aQa • l0a 3 Q. p p 12 - (1) E :m C 0 _ L 2 2 tri a L CD ovs �•3•U cv'DE c a Ecv nO 0 mQ a4 - Q }, c c o.c co ca0-0Q t�0 O E U Q Q 1.- 0_\ >,+, 2 O Q\ fl- e -I Ni M c= co N Q E >. C Q X200 • 00)0 0 `^Uc �W U C U"t3 (13f0 U EE c12 U-4-/ • • co c0 c0 c0 V co O L CU CU 4J 4J N V O N 0_ O Q O a--+ c0 a) • c0 c0 •V a) LE (1E3 E i w L .a) (N -7- • 4 N p + CI C C-073 N • W wcr 4— i uwcw." i N O cn1 4- C0 V Q +� N .+-+ O V • 17>. -. c0 > 4--+ V CO14- CD V z Q co to -a; �+o=� < 0_7:3 t1A 8 73 C c0 a_+ 4A w O 7-7 (0� co p'� � O O +-+ U f0 >- O 0 O 4-4 co 0_0 0_CU C v) O -0 c C0 O •v tXA .p a E .670 V O O O a) Q O co -0 o aA _CO+�_+ bAO • a) cn }, 0 N J p4 Q) O •? co }' +-+ CID 'U 770( 4-1 L = C C 4-a3 • X 0 co ate --+(13 Q Q o •_ Q, .N O i+, -o+-+ W -� , +, i - O (� 4- > a)0= 2�' O Q) 40 N O L ._ vN Q) -o-0 LC > O �•� o E 0 ( U 2 a Paw 3 2 0 2 0 O Q Q U .� to N U 0 — 4A NCO -5 CO -0 C m O Q) O O U Q) N -o • CO 4 -'CO O 4CA 4-;V Q) O •c •� -o•v N 4-1 Q X J 0-w N cam L... 0 • 4-73 -C4_,(1) 0E V) 0 w 1:2 N O �cn� O O}; �+' -C4-0 i =03C N.0 2 � N mC cit .� 1• CU 4-1 CU4-1O• 4-0 = m07 4- L• m U =- 0 > U C� CO E v b.` — N ca 4-0 O• v CO }, 4 -1 CU C 0= Q) •c"n O� ® c}n cT 000 D CC • vn cin X 4- -0 • • • • • • CI) c +J LL 0 ICI -C3 v) vi Q) C 0 u - a) "O co 7 co C rOLnNO 0 ` ��v O 0r0 w O O io cvLr0= 0 0.5 C C •," 0 —, -0 E c V= C o 7 o) c/3004-. O C c O c 13 c0 J._ C V C (o i-. i 0'- O �, co JN+-. ro = 0 i m (6 ++ " N a -0(0C� 0 L Ctao c O N00 CU H a) co •L 0 Q' w ca a-73 0 7 c 0 :^v0-0 C C� 7 -0 0 x 0a) Q Q) N 4- O��'c a) OT u 0 LL � . _D al �� co O. a) 4' Q) X O c N N :t E _oC Q) 4-.c C 7 U C..-..+ fp Cr 0. C V) a) :L -.CO Q 0 CO �i NQ O=ff C c C C c O X� at �� _o a) L 0)� -0 V Q) U 3 a, 0. C Qo a ) C a) = C (te, o +t, c 13 C Id ++ •v1 -a d (0 C EW fo C +, ` a) C (6 L N ` 7 N V1 E o0 � 'Ot c C 70 Y N � N f I (o co O) OD 0. a) QC) � -0 C N L i a, E -0 Q) 0 CO a) j. na roC•-+' c0`oo 3 W .`. is _ L TO f0 Q) •� L (o 0 (0 v —L. O v1 C i ♦, C a, CT 0—vU (o-, Ley't3 O C IA vv)> ms(ovi 0._ u O Cc 0)J ,�D c> Q , OOLa o NO CDoD (L6 (a co -0Q) v� UL' Y "0 O 7 7 al �C`~�7 E� o 0 0 -0 L >— O V j C vi N co •` .0 vi C a.J Q'0 4,._ C CO L OA a) (a C C C'tS•— L L C Q vi al � Q) Nci, Q 7 4J 10c 0 N E Q y_ L N N .E C 7-5 a-, ro VI m C no tv,(a rIA ho O' CLQ C U t dD O C oo CO Q) en— Q) C y a) Ncto E O +. y m _O O— fa ` C W �1 E cu L ro `~ o� Qvi N .2 o a c c c) N o„ -aaJ0) O E o^ 4- �' � w ` o 0=OEy N , c O— Y ` +-N . cc c Q bp 1— oV J v, J m O 4= ± I -a9 0 The Amendment specifically prohibits the comingling of LATF funds with the state's General Revenue Trust Fund. • V) 4-- -+ LE § 0 L- § - ti) E O O � U O 4-0 La c -I 4A t •� O � o W C L- 0 = U U QJ " O N • L- 2 -0 O a.) 4-' cn +' _C a, 0 cu0 • E O L 4_ Q) .; b = c CU j •C • }' v) O La) (19 a--+ 4-' Q 0 Q) E O g 13 Q) O U -0- ,-1 E .v) cg -v). o 5 +-0 Li- C 0 b vi Q U fa LO a OD .cu U L Q co 0- E o cu .-) . 0 L co Quoo�L_L- E— ca U .c 4-- IA - a) O4-0 +-I = 4-a Z4- Qal C-0 70:3 EW C CU ° E C13 cn CO U pip O C 0 tx0 L cu Q aJ = c O E 73 � O cv QJ QQ s_ w Q s- • • 0-0 CO • E CU ▪ (▪ 13 t4• v aJ-c > }' •(c U - 2-42 0 0_c 3 N 0 E LL N N L C� ▪ 4-+ fB o f To '(13 U c O co J C v� N Cr▪ ) N a)1E 00 �•E . L l0 4-4 N N so L ▪ -0 scum ▪ a� C ) • N LL 4-4N OA c N 0 fa U 0 J C ▪ CO 4-4 .—�-O- = C C N - — � - N > C LL ev. O 0,0 ro 44-c=" 0.�~C .▪ 7'0CN U= 0� To ]..L O 0_4_, c N��O N 4-4 -C U O a--+ 09-=Q 7) la° (15 E -C c1 C C 0�= N cl) L>� l`.1 L aN N O U• U L O � ® CO® CCU� CU � .0 L) a O L CU a"+ a co cu -.0 § co 00 w L f0 +cam cu c N0� C 44- 0 Z:0C Wi O ca U L caoc U� �na3 L 4..+ V) CD CO 0.073 s N C O- * C(0 * u0 3• 1l•UiS County Attorney's Matters - B.C.C. 3.17.15 Office of INDIAN RIVER COUNTY ATTORNEY !36 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney 0(2 --- DATE: March 11, 2015 SUBJECT: Resolution Urging Legislature and Governor Scott to Support Keeping the National Navy UDT-SEAL Museum in Ft. Pierce BACKGROUND. On March 10, 2014, the Indian River County Board of County Commissioners authorized the County Attorney's Office to draft a resolution urging the Florida Legislature and the Governor Rick Scott to support keeping the National Navy UDT-SEAL Museum in Ft. Pierce, Florida. Pursuant to that authorization, the County Attorney's Office has drafted the attached resolution. FUNDING. There is no funding associated with this item. RECOMMENDATION. The County Attorney's Office recommends that the Chair allow for public comment on this matter and then have the Board vote whether to accept the resolution as drafted or amend the resolution. ATTACHMENT(S). Proposed resolution. Approved for March 17, 2015 BCC Meeting County Attorney's Matters COUNTY ATTORNEY FMuo, LI&alGENERAIAB C ("Ages& Afe.mWary SEAL Afuae•m Reeotwio.4uc 153 Indian River Co. A • 1 t ved Date Admin. 31/d )s Co. Atty.(7?) 3�I �j� Budget J S Department Risk Management --- 153 RESOLUTION NO. 2015- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS URGING THE FLORIDA LEGISLATURE AND THE GOVERNOR RICK SCOTT TO SUPPORT KEEPING THE NATIONAL NAVY UDT-SEAL MUSEUM IN FT. PIERCE, FLORIDA. WHEREAS, the National Navy UDT-SEAL Museum is the only museum dedicated solely to preserving the history of the U.S. Navy SEALs and their predecessors, including the Underwater Demolition Teams, Naval Combat Demolition Units, Office of Strategic Services Maritime Units and Amphibious Scouts and Raiders; and WHEREAS, the National Navy UDT-SEAL Museum is located in Ft. Pierce, Florida, properly situated in proximity of the historic beaches where the first volunteers for Naval Combat Demolition Units and Underwater Demolition Teams, the forefathers of today's SEALs, trained to assault the beaches of Normandy and Southern France in Europe and numerous islands throughout the Pacific; including preparations for the invasion of Japan; and WHEREAS, the National Navy UDT-SEAL Museum provides the public the opportunity to explore the history of these legendary maritime special operations warriors, get up close and hands-on with the specialized equipment used by Navy SEAL Teams—from the first operations of their legacy units during World War II to today's high tech, high stakes missions; and WHEREAS, the National Navy UDT-SEAL Museum has on display rare and unusual artifacts from some of the SEALs' most renowned and dangerous missions; and WHEREAS, the National Navy UDT-SEAL Museum not only promotes public education by providing the opportunity to explore the history of the Navy SEALs, but also honors at the SEAL Memorial those who have fallen and cares for those warriors' families through the Trident House Charities; and WHEREAS, recently there have been calls to move the National Navy UDT-SEAL Museum away from its historic location to Norfolk, Virginia, or Coronado, California; and WHEREAS, the Board of County Commissioners of Indian River County urges the Florida Legislature and the Governor Rick Scott to support legislation and provide any necessary financial support to keeping the National Navy UDT-SEAL Museum in Ft. Pierce and in Florida, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above "WHEREAS" clauses are true and correct, and are hereby adopted as findings of the Board. f: ArrornrylLLda1GENERALVtesohalons & Ordinance sVtesoluaonrWavy Seal Musruw.doc Page 1 of 2 154 RESOLUTION NO. 2015 - Section 2. The Board of County Commissioners of Indian River County urges the Florida Legislature and the Governor Rick Scott to support legislation and provide any necessary financial support to keeping the National Navy UDT-SEAL Museum in Ft. Pierce and in Florida. Section 3. A certified copy of this resolution shall be provided to the Governor Rick Scott, the Speaker of the House, the President of the Senate and the Indian River County Legislative Delegation. The foregoing resolution was moved for adoption by Commissioner , and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Wesley S. Davis Vice Chairman Bob Solari Commissioner Joseph E. Flescher Commissioner Tim Zorc Commissioner Peter D. O'Bryan The Chairman thereupon declared the resolution duly passed and adopted this day of March, 2015. ATTEST: Jeffrey R. Smith, Clerk of Court BOARD OF COUNTY COMMISSIONERS OF and Comptroller INDIAN RIVER COUNTY, FLORIDA By: By: Deputy Clerk FAA d Adnances1Reml.UonaWavy Seal M.x.,..d,, Wesley S. Davis, Chairman BCC approval date: March , 2015 Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney Page 2 of 2 155 County Attorney's Matters - B.C.C. 3.17.15 Office of INDIAN RIVER COUNTY ATTORNEY 13 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney Q(2--- DATE: March 11, 2015 SUBJECT: Potential Lawsuit Challenging U.S. Department of Transportation's Approval of the Issuance of $1,750,000,000 of Tax Exempt Private Activity Bonds for All Aboard Florida BACKGROUND Based upon research conducted by outside counsel, the County Attorney's Office believes there is sufficient legal basis for Indian River County — together with other entities such as the Indian River County Emergency Services District, various municipal governments and non-governmental organizations and also individuals opposed to All Aboard Florida (the "Project") — to file suit to challenge the determination of the Secretary of the U.S. Department of Transportation ("DOT") to allocate private activity bond authority for the issuance of $1,750,000,000 of tax exempt bonds for the Project. DOT's determination was made on December 22, 2014, and thus well before the Federal Railroad Administration ("FRA") completed the process of evaluating the environmental and historic resource impacts of the Project, and considering reasonable alternatives to the Project and/or mitigation to avoid or minimize such impacts, as required by the National Environmental Policy Act ("NEPA"), Section 4(0 of the Department of Transportation Act of 1966 ("Section 4(0"), and Section 106 of the National Historic Preservation Act ("Section 106"). The FRA published a Draft Environmental Impact Statement ("DEIS") for the Project in September 2014, but as of the date of this memorandum, has not yet published the FEIS or Record of Decision required by NEPA or made any findings under Section 4(0 or Section 106. Accordingly, it is very clear that these processes were not completed as of December 22, 2014. Approved for March 17, 2015 BCC Meeting County Attorney's Matters COUNTY ATTORNEY KlAttorntylLindatGENERALIBC CUgrrub MreuarWl Aboard Florida Lauxuicdoc 156 Indian River Co. Ap r ved Date Admin. 30. d Co. Atty. !?./5 Budget 1/11115 Department — Risk Management --- 156 Board of County Commissioners March 11, 2015 Page Two The suit would among other things allege that DOT's action on December 22, 2014 was unlawful because it was made prior to the completion of the review process required by the foregoing statutes. The complaint would be filed in federal court. We expect that DOT and All Aboard Florida would vigorously contest the suit. It is estimated that the budget for the litigation, exclusive of any appeals, is approximately $600,000. FUNDING The funding for this litigation would come from the general fund. RECOMMENDATION The County Attorney's Office recommends that the Chair allow for public comment on this matter and then have the Board vote to authorize the County Attorney's Office to file a complaint in federal court challenging the U.S. Department of Transportation's approval of the issuance of the tax exempt private activity bonds for All Aboard Florida. £: UramryllinlalGENERALIB C ClAgrnda M<mcJlAll Aboard Florida La..un.doc 157 BCC AGENDA March 17, 2015 ITEM 14.B (1) INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: March 11, 2015 SUBJECT: Public Information Request FROM: Commissioner Bob Solari The County Attorney recently received a Public Information Request basically dealing with what it costs the citizens of Indian River County to have me serve as one of their County Commissioners. This is a very fair request and, as someone who has steadily watched County expenditures, I certainly applaud the efforts of anyone who will take the time and energy necessary to look into my own County expenditures. Given the time and work that it takes to get together the information required for a full reply to a comprehensive Public Information Request such as the one received and in the interests of transparency, I would like the Boards approval to have the entire response put on the County website so that it can have the broadest possible dissemination. Thank you. 158 Wednesday, March 11, 2015 8:57:40 AM ET Subject: FW: Public Records Request Date: Wednesday, March 11, 2015 8:57:29 AM ET From: Bob Solari From: Dylan Reingold <dreingold@ircgov.com> Date: Thursday, March 5, 2015 5:34 PM To: Bob Solari <bsolari@ircgov.com> Subject: FW: Public Records Request From: Alex Holzbach[mailto:aholzbachPdatatargeting.com] Sent: Thursday, March 05, 2015 4:04 PM To: PublicRecords Subject: Public Records Request Dear Open Government Officer, Pursuant to the Florida Public Records Law (Florida Statutes Chapter 119), I hereby ask to obtain copies of records in your possession. The specific request is for information related to Indian River County Commissioner Robert "Bob" Solari, and spanning the duration of his tenure in office as a County Commission member. In particular, I request the following: 1. County compensation records for Solari to include: salary, benefits (insurance, car allowance, or other benefits) and any increases in the same during Solari's tenure. 2. County compensation records for staff members who worked for Solari during his tenure in office. 3. The official office budget(s) for Solari including any corresponding receipts for itemized expenditures. 4. Any records related to Solari's use of county issued equipment, including use of a cell phone, billing records of any such phone(s), and any text messages or pictures stored on any such phone(s). 5. Any expense(s) reimbursed personally to Solari during his tenure in office. 6. The official calendar/daily schedule for Solari during his tenure in office. 7. County travel records for Solari to include: all records of travel (transportation/lodging/meals) funded by county dollars and receipts for the same; all records of use of county owned transportation to include use of all county vehicles and cost to taxpayers, including receipts, and; any other documents in your possession that pertain to taxpayer funded travel by Ayres. This request reasonably describes identifiable records that are not exempt from disclosure. Therefore, I ask that you please make these documents promptly available in compliance with Florida Statutes Chapter 119. I am specifically requesting that if you choose to exempt some or all of the records noted above, that you provide the required statutory notification as required by law. If necessary, please produce these documents on a rolling basis as they become available and please indicate any fees associated with this request. Further, please respond to this email to confirm your receipt of it or forward this email to the appropriate government officer if necessary. If I can provide any clarification that will help expedite your attention to my request, please contact me at aholzbach(@datatargeting.com or at (850) 459-2705. Thank you for your time and attention to my request. Sincerely, Alex Holzbach (850) 459-2705 aholzbach@datatargeting.com Page 1 0459 Digging: A Firm Requests Records Regarding a Burlington Councilor 1 Off Message 1 Seven Days 1 Vermont's Independent Voice 3/6/15 4:12 Plv GUIDES -0 BERNIE SANDERS I HOMES + DESIGN I BEST OF VT 1 STUDENTS VERMONT'S INDEPENDENT VOICE off". message VERMONT'S POLITICS & NEWS BLOC Archives 1 RSS WEDNESDAY, FEBRUARY 18. 2015 Digging: A Firm Requests Records Regarding a Burlington Councilor POSTED BY ALICIA FREESE ON WED, FEB 18, 2015 AT 5:14 PM Republican Michael Ly, lett, and Democratic incumbent Tom Ayres at a recent ALICIA FREESE candidate forum. A Republican opposition research firm appears to be looking for dirt on a Democratic city councilor running for reelection in Burlington's Ward 7. The Florida -based firm, Data Targeting Research, filed a public -records request with the city attorney on Tuesday asking for Tom Ayres' spending records during his council tenure. Alex Holzbach, who emailed the request from a datatargeting.com address, declined to comment on it when reached by phone. He also would not provide any information about his employer. On his Linkedln profile, Holzbach is identified as Data Targeting's director of political research and operations. ntp: / /www.sevendaysvt.com/OffMessage/archives/2015 /02 / 18/digging-a-firm-requests-records-regarding-a-burlington-councilor?mode=print 160 Page 1 of 3 Digging: A Firm Requests Records Regarding a Burlington Councilor I Off Message I Seven Days I Vermont's Independent Voice 3/6/15 4:12 PN Reached by phone on Wednesday, Ayres' opponent, Republican Michael Ly, said, "I don't even know what you're talking about ... What is [the group] called?" Ly added that he'd just returned yesterday from the hospital, where he'd been since last Friday for the birth of his third child. Data Targeting Research's website provides no information other than a phone number and a Gainesville, Fla. address. It played a role during the 2012 redistricting process in Florida, and a judge later declared that two districts had been gerrymandered in favor of Republicans. Last November, the Naples Daily News ran a profile of the firm's founder under the headline "Pat Bainter: The most influential man in Florida GOP politics you don't know." Ayres, who received a copy of the request from the city attorney, forwarded it to Seven Days. Among other things, Holzbach requested Ayres' salary, benefits and the salaries of his staff members during his council tenure. (Ayres was first elected in 2013.) Holzbach also requested records of any "county -issued equipment" — including text messages, photos and billing records for a cellphone — and all travel records of trips Ayres took in "county aircraft or county vehicles." (For a complete list of the items requested, see the bottom of this post.) "I was quite taken aback when I got the news," Ayres said. "I've not seen anything like this." Burlington city councilors make $3,000 a year. According to Ayres, they also receive a roughly $1,500 stipend for policy research and constituent outreach. As for the paid staffers, the cellphone, the aircraft and the vehicle? "That's ludicrous," Ayres said. He has gotten no such perks, he said. The Democratic councilor said he wasn't nervous about what the request would turn up. But he noted, "I think it's an egregious waste of the city attorney's time... To even put them through this 10 days before a municipal election is a ridiculous and fruitless exercise." City attorney Eileen Blackwood said she couldn't remember a similar request for information. During the race, Ly has repeatedly emphasized the importance ofrunning a cordial campaign. "People probably will assume it's me, but I have no desire to do anything like that," Ly said. "To be frank, I actually have no personal problems with Tom. We are very cordial. We've met before about trying to stay clean [during the campaign]." Ly later contacted Seven Days to say that he'd reached out to Data Targeting and, in a voicemail, asked them to rescind their request. He told Ayres he had nothing to do with it. "I'm happy to accept that," Ayres said. The following is quoted from Holzbach's records request: 1. City compensation records for Ayres to include: salary, benefits (insurance, car allowance, or other benefits) and any increases in the same during Ayres' tenure. 2. City compensation records for staff members who worked for Ayres during his tenure in office. 3. The official office budget(s) for Ayres including any corresponding receipts for itemized expenditures. 4. Any records related to Ayres' use of county issued equipment, including use of a cell phone, billing records of any such phone(s), and any text messages or pictures stored on any such phone(s). 5. Any expense(s) reimbursed personally to Ayres during his tenure in office. 6. The official calendar/daily schedule for Ayres during his tenure in office. 7. County Travel Records for Ayres to include: all records of travel (transportation/lodging/meals) funded by county dollars and ittp:/ /www.sevendaysvt.com/OffMessage/archives/201 5 /02 / l8/digging-a-firm-requests-records-regarding-a-burlington-councilor mode=print 161 Page 2 of 3 Digging. A Firm Requests Records Regarding a Burlington Councilor I Off Message I Seven Days I Vermont's Independent Voice 3/6/15 4:12 PA/ receipts for the same; all records of use of county owned transportation to include use of all County aircraft or county vehicles and cost to taxpayers, including receipts, and; any other documents in your possession that pertain to taxpayer funded travel by Ayres. Tags: Burlington city council, Tom Ayres, Michael Got something to say? All content © 2015 Da Capo Publishing, Inc. 255 So Champlain St Ste 5, Burlington, VT 05401 lttp:/ /www.sevendaysvt.com/OffMessage/archives/2015 /02 / 18/digging-a-firm-requests-records-regarding-a-burlington-councilor?mode=print 162 Page 3 of 3 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM 1561. Date: March 4, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Servicesua0 Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District '-0.11.1 . Subject: Summary of RFP No. 2015023 Solid Waste and Recyclables Collection Services DESCRIPTIONS AND CONDITIONS: The Indian River County (IRC) Solid Waste Disposal District (SWDD) is responsible for providing for the collection, transportation, and disposal services for regulated solid waste in Unincorporated Indian River County as well as recycling services throughout Indian River County. Currently, these services are provided through exclusive residential and non-exclusive commercial Franchise Agreements with Republic Services of Florida, L.P. d/b/a Treasure Coast Refuse and Waste Management Inc. of Florida. These franchise agreements expire on September 30, 2015. On December 16, 2014, the SWDD Board approved the issuance of a Request for Proposals (RFP) for the Solid Waste & Recyclables Collection Services (RFP#2015023). On March 3, 2015, the SWDD Board approved staff recommendation to provide a summary presentation only with no voting by the Board on Tuesday, March 17, 2015 and scheduled a Special CaII Meeting for 9:00 am on Wednesday, March 18, 2015 to obtain public input and award RFP#2015023. On March 3, 2015, the SWDD Board also approved distribution of 45,000 "Decision Time!" notices (see Attachment 1) to residents at the Customer Convenience Centers, through the franchised haulers, and at various County offices. Several printed and radio outlets were engaged to spread the message of the important solid waste and recycling decisions being made as part of the RFP process. The purpose of this agenda item is to provide the SWDD Board with a summary of the RFP process and the various service options that were considered in order to provide a high level of service for the solid waste and recycling services at the lowest possible cost to our residents while increasing recycling in Indian River County. This process aligns with the approved 2014 Solid Waste Master Plan and the SWDD Board's commitment to increase recycling participation to reach the Florida Legislature's goal of achieving 75% recycling by the year 2020. Indian River County's 2013 published recycling rate was 37% which triggered a letter from the Florida Department of Environmental Protection (FDEP) requesting a plan by July 1, 2015 on what IRC is doing and how it plans to achieve the state goal of 75% by 2020. The policy decisions by the SWDD Board in awarding this RFP will shape our response to the FDEP. SWDD Agenda - Response Summary for RFP#2015023 Page — 1 — 163 ANALYSIS: HISTORICAL PERSPECTIVE: Historically, Indian River County has grown from a very rural community to an urban developed community. In terms of solid waste services, we have gone from "dump" sites to a modern engineered/permitted landfill. As far back as 1959, we have records that a franchise for solid waste collection was issued in Indian River County where it is estimated that we had a population of approximately 25,000. Per the latest census data, the population of Indian River County is 140,955 as of April 1, 2014. This is approximately an 82% increase in 55 years. During this time, we have closed six (6) "dump" sites and replaced five (5) of them with Customer Convenience Centers (CCC). In terms of future disposal space, currently we have capacity at our landfill through 2058 at the current disposal and recycling rate; however, through better recycling diversion, we have an opportunity to extend the capacity through 2101 if we reach the State of Florida recycling goal of 75% by the year 2020. EXISTING SERVICE: In terms of our existing solid waste and recycling franchised collection service, the SWDD Board has two exclusive service areas for the following: 1) subscription residential solid waste, yard waste, and bulk waste collection within Unincorporated IRC; 2) universal dual -stream recycling collection throughout IRC via interlocal agreements with the five municipalities; 3) an exclusive right to compete for commercial solid waste collection service as well as Construction and Demolition (C&D) debris collection service in containers 15 cubic yards and greater in size within Unincorporated IRC. All of the services listed above are exclusive to the franchise haulers in order to obtain the lowest price for our residents. To provide an opportunity for smaller haulers, the collection of C&D debris in containers less than 15 cubic yards is a non-exclusive right to SWDD approved service providers within Unincorporated IRC. RFP SERVICE OPTIONS: Per SWDD Board approval in December 2014, the RFP was structured to modify the current system slightly in that both residential and commercial services areas would be exclusive to a specific franchise service area (North or South). In addition, at the request of the City of Fellsmere, they were added to the North Solid Waste Franchise Area with a provision that their inclusion is subject to approval by their City Council. The various service options under consideration have an overall goal of continuing to move Indian River County forward in an environmentally and economically sound manner while providing a high level service for our residents. Proposers were asked to provide pricing for several different residential service options as listed below. The term "2-1-1" represents twice -a -week garbage service, once -a -week yard waste service and once -a - week recycling service. Similarly, "1-1-1" represents once -a -week garbage service, once -a -week yard waste service and once -a -week recycling service. • Service Option #1A — 2-1-1 manual collection, subscription basis • Service Option #1B — 2-1-1 manual collection, universal in the Urban Service Area (USA), subscription outside of the USA • Service Option #2A — 2-1-1 carted collection, subscription basis • Service Option #2B — 2-1-1 carted collection, universal in the USA, subscription outside of USA SWDD Agenda - Response Summary for RFP#2015023 Page — 2 — 164 • Service Option #3A — 1-1-1 carted collection, subscription basis • Service Option #3B —1-1-1 carted collection, universal in the USA, subscription outside of USA Proposers were also asked to provide pricing for the following curbside recycling service options: • Dual -stream bins • Single -stream carts In addition, proposers were asked to provide the unit price discount they would offer if the SWDD purchased the carts. In order to obtain best prices for our residents, proposers were asked to provide pricing to service the North Service Area, the South Service Area, or a combined One Service Area. Similarly, proposers were asked to provide pricing for exclusive commercial service in the North Service Area, the South Service Area, or a combined One Service Area. C&D collection service using containers 15 cubic yards and greater in size is also included in the commercial service area. EVALUATION CRITERIA: The Selection Review Committee was comprised of the Utilities Director, the Budget Director and the SWDD Managing Director. The following table provides the RFP evaluation criteria: Evaluation Criteria Maximum Evaluation Points Qualifications and References 15 Technical Proposal 15 Participation Growth Strategy 5 Financial Proposal 65 Total Points Possible 100 Per the RFP, the Selection Review Committee was responsible for reviewing only the first three criteria while the Purchasing Manager was responsible for reviewing the fourth criteria. Specific details about each criteria is presented below. QUALIFICATION AND REFERENCES: This criteria evaluated each proposal in terms of recent company experience, personnel, references,. transition experience, non-performance history and overall financial capability to provide the services requested in the RFP. There was a total limit of 30 pages with a maximum of 15 points available for this criteria. TECHNICAL PROPOSAL: This criteria evaluated each proposal in terms of their method of collection, level of automation, and how materials would be handled following collection. In addition, this criteria requested transition and customer service plan, asset management and Radio Frequency Identification (RFID) based service approach as well as the associated reports. Finally, this criteria requested an organization chart and to see if they had any exceptions to the draft franchise agreement that was included in the RFP. There was a total limit of 20 pages with a maximum of 15 points available for this criteria. SWDD Agenda - Response Summary for RFP#2015023 Page —3 — 165 PARTICIPATION GROWTH STRATEGY: This criteria evaluated each proposal on their approach to helping us achieve the 75% recycling goal as well as to help us increase residential subscription service in the Unincorporated IRC. There was a total limit of 10 pages with a maximum of 5 points available for this criteria. FINANCIAL PROPOSAL: The RFP process included the submittal of an excel spreadsheet that was created by our RFP consultant, Kessler Consulting, to establish an apple -to -apple response for all of the service options included in the RFP. The Purchasing Manager utilized the excel spreadsheet submitted by each RFP respondent to financially rank each firm based on a maximum of 65 points available for this criteria. TOTAL RANKINGS: Per the RFP, members of the Selection Review Committee independently evaluated and scored each proposal on the technical criteria. On February 27, 2015, the Selection Review Committee met with the Purchasing Manager and scores from each committee member were combined to calculate an average point value for each firm. This average technical score was then added to the financial scores calculated for each service option by the Purchasing Manager per the formula outlined in the RFP, and a ranking for each service option anticipated for consideration was identified. These rankings will be utilized to determine the recommended firm(s) based on the policy decisions made by the Board. NEXT STEP: Staff will provide input on policy decisions, service options and make recommendation(s) for award of RFP#2015023 at the Special Call Meeting scheduled for Wednesday, March 18, 2015 at 9:00 am in the County Commission Chambers in the County Administration Building A at 1801 27th Street, Vero Beach, FL 32960. ATTACHMENTS: 1. Decision Time Invites APPROVED FOR AGENDA: Bv• For: Jose A. Baird, County Administrator U41, )7 ,,V5 Date SWDD Agenda - Response Summary for RFP#2015023 Indian River Co. Approved Date Administration _.ft (104, :3 h./$ ?j X1`,15 SWDD Director Budget 3/1 /115 Legal 3/ ti V Purchasing 3 3I it lir SWDD Finance C)$.L. I N``5 Page — 4 — 166 WHAT: Garbage & Recycling Options WHEN: Wednesday, March 18, 2015; TIME: 9:00 AM .c cu o Q cu A C W V)Li) "0 a) Q +� V " LnW o to 2 N 3 V c= O O cc cu To W v a O= E 2 N too 1-- C c _c co W fa h alal 41 4/14.51%. r... vs lkI to 0 ... c Ain eoba c n ar N L i A•41. fo A• N p ai a w— t d C Q .,1 °Gco asCu) t m u 1140 0.1 :� r+ Q Lk le u IC o u c `- 3 a a5 `► h fa 0 t 741 LA 8 _ ' 0 co •E E u W C= V it E N 2 3 c. "> cit a N 1 « U Q W co aJ u H c fo cc =c c o w E 41 c 0 O N U _ _ 3 3 .4 Ai ni a4 if; DIFFERENCE! 1-1 ri N n N E o 4.� u 3 (a a♦ a •• - 00 m E > O E L 0 LL 167 3-11-16 i(5aJ Solid Waste & Recyclables Collection Services RFP#2015023 Outline • Goals & Objectives • FDEP Requirements 75% by 2020 • RFP Timeline • RFP Summary • Existing Service • Solid Waste / Recycling Service Areas • Recycling options • New Residential Service Options, Bins/Carts • Special Call Meeting 2 GOALS & OBJECTIVES • Competitive Procurement • Maintain Quality of Service • Increase Efficiency • Increase Recycling Rates • Reduce Costs 3 Indian River County currently has a 37% recycling rate and we need your help to reach the State of Florida goal of 75%. FDEP Requested Recycling Program Plan FDEP Director of the Waste Management Division letter dated December 23, 2104: "Counties who did not reach and maintain at least the 40 percent interim goal, based on their 2012 and 2013 calendar year recycling rates, are requested to submit your recycling program plan to the DEP by July 1, 2015. We are not requesting a submittal of the plan for counties that did not reach the 40 percent interim goal in 2012, but did reach the goal in 2013. Consequently, the following counties must submit a plan: Bay, Citrus, Clay, Escambia, Hernando, Indian River, Lake, Okaloosa, Osceola, Polk, St. Johns, Santa Rosa and Sumter." 4 RFP Timeline RFP Release 1/6/15 3/18/15 Recommend for Award Contract Start 10/1/15 Proposals Received 2/20/15 Contract Award 5 RFP SUMMARY Existing Service • Two Franchise Areas - Unincorporated IRC • Subscription Service for garbage, yard waste and bulk pick-up • Universal Dual -Stream Recycling (blue bins) • Exclusive right to compete for Commercial and Construction Debris service (>15 cubic yard) • Non -Exclusive right for all containers < 15 cubic yard 6 16?• 3 Solid Waste Franchise Area Solid ♦Waste Franchise Areas hidian River County, Florida ,:Oli(t Seas f rrc 4e hrg89 7 RFP SUMMARY Municipalities • City of Fellsmere included in the North Service Area — Upon final approval by City Council at award • Option for other municipalities to piggyback 8 161 4 Recycling Franchise Area P.aty.^.te franchise Atea> Nolh RECYCLE FRANCHISE AREAS INDIAN RIVER COUNTY, I'T.ORII)A 9 RFP SUMMARY New Service • Exclusive Residential & Commercial Franchise Areas (North, South or a combined One Service Area) • Recycling: Dual -Stream (bins) or Single Stream (carts) • Garbage: • Manual or Carted • Twice -a -week or Once -a -week i Subscription or Universal in Urban Service Area and Subscription in non -Urban Service Area (Annual Assessment via tax bill) • C&D service remains the same • Term: 7 Years with One 3 -year Renewal Option 10 RFP SUMMARY Carts • Pricing for: — Franchisee -purchased — County -purchased • 95 -gallon for solid waste — Option for 35/65 -gallon upon request • 65 -gallon for recycling — Option for 35/95 -gallon upon request • With Radio Frequency Identification (RFI) 11 Residential Option Service Option #1A Billing Subscription Service Garbage 2 x wk i Manual Options Recycling 1 x wk Yard Trash 1 x wk Manual Service Option #1B Universal (USA) Subscription (Outside USA) 2 x wk Manual 1 x wk 1 x wk Manual �< Service Option #2A Subscription 2 x wk Carted 1 x wk 1 x wk Manual Service Option #26 Universal (USA) Subscription (Outside USA) 2 x wk Carted 1 x wk " 1 x wk Manual Service Option #3A Subscription 1 x wk Carted 1 x wk Q "_ 1 x wk Manual Service Option #36 Universal (USA) Subscription (Outside USA) 1 x wk Carted 1 x wk 1 x wk Manual 1 t1.6 q, SSA RFP SUMMARY Evaluation Criteria Evaluation Criteria Qualifications and References Evaluation Points Maximum 15 Technical Proposal 15 Participation Growth Strategy 5 Financial Proposal 65 Total Points Possible 100 nlGp* F 13 REMINDER Special CaII Meeting Wednesday, March 18, 2015 9:00 am Commission Chambers 14 111'7