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Home My WebLink About2015-110WORK ORDER NUMBER 5.15. 5 I HUE COPY IS' . 3 '.ERTIFICATION ON LASTPAGE 2 I,R.SMITH.CIERK QOM"- //O South Gifford Road Landfill This Work Order Number 2 is entered into as of this 19 day of May , 2015, pursuant to that certain Continuing Contract Agreement for Professional Services, dated November 15, 2011, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into as of this 4th day of November, 2014 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec Consultants, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1 (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1 (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 1 (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: Geosyntec Consultants, Inc. By: 1/1 Old_ 6 Title: Principal BOARD OF COUNTY COMMISSIO OF INDIAN RIVER COUNTY Wesley Davis , Cha . •* .5a BCC Approved Date: May 19, 2015 Attest: Jeffrey R. Smith, Cler. of Court a =. • pt •Iler By: Approved: ty Clerk oseph Baird, County Administrator Approved as to form and legal sufficiency: an T. Reingold, County Attorney Geosyntec' consultants Mr. Himanshu H. Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 H Iriiltti11F'Y CERTIFICATION ON LAST PAGE J. R. SMITH. C Fl Il 6770 South Washington Avenue, Suite 3 Titusville, Florida 32780 PH 32 1.269.5880 FAX 321.269.5813 www.veosyntec.com 8 May 2015 Subject: Proposal to Provide One Year of Groundwater Monitoring/Reporting and Related Consulting Services Former South Gifford Road Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this letter proposal to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide professional services for Florida Department of Environmental Protection (FDEP)-required activities associated with continued implementation of the groundwater monitoring for the chlorinated volatile organic compound (CVOC) plume at the Former South Gifford Road Landfill located in Vero Beach, Indian River County, Florida (Site). This fee proposal is based on correspondence with the FDEP and discussions with IRC. As requested by IRC, this fee proposal includes budget to complete two semi-annual monitoring and reporting events for the plume monitoring well network, as well as related consulting services to prepare an annual pollution liabilities evaluation report for identified IRC -owned environmental liabilities, and represent IRC during interactions with regulatory agencies. Geosyntec has prepared this proposal (professional services as Exhibit 1) as Work Order No. CCNA-2014 WO No. 2 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec. The remainder of this letter provides an overview of the project background, a description of the proposed scope of work, a budget estimate, and a discussion of the schedule for accomplishment of the work described herein. PROJECT BACKGROUND As part of the long-term monitoring activities for the identified CVOC plume associated with the South Gifford Road Landfill, a network of monitoring wells will require sampling on an annual or semi-annual basis to: (i) confirm that the CVOC plume is not migrating by monitoring the lateral and vertical extent; (ii) evaluate the impact of source and dissolved plume bioremediation to assess CVOC plume centerline concentrations over time; and (iii) assess the impact of biological and physical natural attenuation processes on CVOC plume degradation. XR15143\XRI5021 engineers 1 scientists 1 innovators Mr. Himanshu H. Mehta, P.E. 8 May 2015 Page 2 Geosyntec G' consultants The on -Site IP&T system was installed to provide hydraulic containment of the high concentration area of the dissolved groundwater plume in December 2002. A Remedial Action Plan (RAP) was developed in July 2003, concurrent with the groundwater monitoring activities and IP&T system operation. The RAP outlined a proposed remedy for the VOC-impacted area of the Site, including (but not limited to), expansion of the existing IP&T system and construction of an infiltration gallery for effluent re-injection, which was completed in 2004. The infiltration gallery was retrofitted in 2008, in accordance with design specifications described in the May 2007 RAP Modification document, and is currently being used as part of the biobarrier transect 1 at the Site. The FDEP approved discontinuing the use of the IP&T system in a letter dated 2 August 2006, provided the system shutdown coincided with the approval and implementation of a Remedial Action Plan Modification (RAPM). A RAPM was submitted in May 2007 and approved by FDEP in August 2007. Geosyntec discontinued IP&T system operation and implemented the RAPM activities in April through June 2008. In July 2014, after approval by FDEP, Geosyntec dismantled the IP&T system and transported the waste off-site for proper disposal. In response to the recommendation by Geosyntec, FDEP approved use of a simplified semi-annual report format in the future in email correspondence dated 26 September 2014. PROPOSED SCOPE OF WORK The proposed scope of work consists of semi-annual groundwater monitoring and reporting and related activities to be performed on behalf of IRC SWDD at the Former South Gifford Road Landfill. For the purpose of budgeting, the scope of work has been divided into the following tasks: • Task 1 — Project Management; • Task 2 — Meetings/Regulatory Interaction; • Task 3 — Annual Pollution Remediation Liabilities Evaluation; • Task 4 — Semi -Annual Sampling Activities; and • Task 5 — Data Evaluation and Semi -Annual Reporting. The remainder of this section presents a general description of the activities to be performed in each task. Task 1 — Project Management: Under this task, Geosyntec will perform project planning and management responsibilities, such as correspondence with IRC SWDD and FDEP, invoice review, project coordination, and project administration. The budget includes two hours per month for the project manager over a 1 2 -month project duration and one hour per sampling/field event has been included for the principal -in -charge. XR 15143\XR 15021 engineers 1 scientists 1 innovators Mr. Himanshu H. Mehta, P.E. 8 May 2015 Page 3 cE iiiPY TAT:ON ON LAST PAGE AlMi. CLERK Geosyntec consultants Task 2 — Meetings/Regulatory Interaction: Under this task, Geosyntec will prepare for and attend up to two meetings, with IRC SWDD, FDEP, and/or IRC Board of County Commission, as necessary. It has been assumed that one of these meetings will be in person and one meeting with be attended by conference call. Also, under this task, four hours has been included for the project manager to provide ongoing support to IRC SWDD related to interaction and negotiation with FDEP. Task 3 — Annual Pollution Remediation Liabilities Evaluation: As requested by IRC SWDD, under this task, Geosyntec will prepare the annual environmental liability evaluation. This document is prepared annually in response to Governmental Accounting Standards Board Statement No. 49 (GASB No. 49), Accounting and Financial Reporting for Pollution Remediation Obligations, which requires the inclusion and calculation of pollution remediation obligations. The objective of GASB No. 49 is to enhance the usefulness and comparability of pollution remediation obligation information reported by state and local governments. It has been assumed that the report will include evaluation of up to five sites, including, at a minimum, South Gifford Road Closed Landfill (4701 41St Street), Old Administration Building (1840 25th Street), and North County Reverse Osmosis Plant (7751 58th Avenue). Task 4 — Semi -Annual Sampling Activities: Under this task, Geosyntec will perform 2015 field activities related to the plume groundwater monitoring. The field activities will include field preparation, groundwater sampling, and water level measurements. Field preparation activities will include scheduling and staffing, subcontracting, coordination with the analytical laboratory, field equipment preparation, procurement of Passive Diffusion Bag (PDB) samplers and notifying FDEP and Vero Beach Municipal Airport of the field schedule. Geosyntec will perform the groundwater sampling activities associated with the CVOC plume monitoring wells. Sampling activities will be completed with a combination of PDB samplers and traditional low -flow sampling techniques. PDBs are anticipated to be purchased from EON Products, one of the few suppliers of this type of passive sampling device. This effort is anticipated to be completed by two people within one day during each of the semi-annual sampling events to save an additional mobilization (e.g. the PDBs to be sampled during the winter 2015 sampling event will be deployed during the summer 2015 event after sampling activities are completed). Groundwater sampling activities will be executed using a two -person sampling crew and will be performed in general accordance with the FDEP Standard Operating Procedures (SOPs). The proposed annual field event will be conducted in summer 2015 (tentatively in June) and will include sampling of 57 monitoring wells (46 wells using PDBs and 11 wells with traditional sampling techniques). The annual field event is budgeted to include four days for groundwater sampling activities and one day for PDB deployment for the next sampling event (total of five field days). The proposed semi-annual field event will be conducted in winter 2015 (tentatively XR 15143\XR 15021 engineers 1 scientists 1 innovators Mr. Himanshu H. Mehta, P.E. 8 May 2015 Page 4 I F1Jl eURY E F!CATIONON«STPAGE SMITH. CLERK Geosyntec t> consultants in December) and will include sampling of 28 monitoring wells (25 wells using PDBs and 3 wells with traditional sampling techniques). The semi-annual field event is budgeted to include two days for groundwater sampling activities and one day for PDB deployment for the next sampling event (total of three days). Consistent field documentation and field protocols will be utilized to develop reliable data to support the natural attenuation of the groundwater plume. The groundwater samples will be analyzed in accordance with the sampling plan summarized in the December 2014 Semi -Annual Groundwater Monitoring Report. Geosyntec will conduct a complete round of groundwater level measurements coincident with each semi-annual groundwater sampling event (budgeted for one day with two -person field team for each event). Depth to groundwater measurements will be recorded to the nearest 0.01 -ft in each monitoring well, including existing monitoring wells and applicable City of Vero Beach wells (assumed up to 88 wells per event). It is anticipated that purge water (investigation -derived waste [IDW]) will be containerized in 55 -gallon polyethylene drums and temporarily staged on Site for characterization prior to removal and disposal. Costs are included herein for two 55 -gallon polyethylene drums and two transport trips. Overall, budget has been included for ten field days with a two -person team (i.e., 20 man days) and associated field expenses for sampling, plus two days for IDW management. Task 5 — Data Evaluation and Semi -Annual Reporting: Under this task, Geosyntec will perform data evaluation activities and reporting. The reporting includes preparation of one semi- annual report (simplified format) and one annual report for submittal to FDEP. The annual report will be consistent with the groundwater monitoring reports historically submitted to FDEP for this Site and the data evaluation activities will include database management, screening results against applicable regulatory criteria, GIS figure preparation, time trend analyses, and/or statistical data analyses. This report will be prepared following the June groundwater sampling event. The annual report will be supported by attachments containing Chain -of -Custody sheets, field notes and observations, water sampling logs, maps, graphs, analytical results, and any other applicable materials. The semi-annual report will be a letter report with attachments, including a monitoring well location map and tables of the field and laboratory results. Data evaluation activities for the semi-annual report will include database management, screening results against applicable regulatory criteria, and summary data table preparation. This report will be prepared following the December groundwater sampling event. XR15143\XR15021 engineers 1 scientists 1 innovators Mr. Himanshu H. Mehta, P.E. 8 May 2015 Page 5 ATRUE COPY CERTIFICATION ON LAST PAGE J.R. SMITH, C .rfK Geosyntec consultants The draft annual and semi-annual reports will be submitted to IRC SWDD for review prior to submittal to FDEP. Each final semi-annual report will be signed and sealed by a Florida registered professional engineer or geologist. In addition, budget has been included to update the electronic database that is maintained for the Site. The current database contains over 15 years of data from site assessment, remediation, and redevelopment activities and the format is antiquated. Geosyntec proposes to migrate the database to a new Database Management System (DMS). By managing the data in this manner, the reporting effort related to table and figure preparation will be significantly more efficient and will provide long-term cost savings. SCHEDULE Geosyntec will conduct the groundwater monitoring and reporting activities on a semi-annual basis as described herein. The semi-annual groundwater monitoring events will be tentatively conducted in June and December 2015. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 5 of this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment A. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience gained from executing similar tasks for SWDD since 2002 at the Site, and experience with groundwater monitoring and reporting activities at similar facilities. Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD. Task 1 — Project Management $6,075 Task 2 — Meetings/Regulatory Interaction $5,249 Task 3 — Annual Pollution Remediation Liabilities Evaluation $3,712 Task 4 — Semi -Annual Sampling Activities $57,025 Task 5 — Data Evaluation and Semi -Annual Reporting $20,415 TOTAL 592,476 XRI5143\XR15021 engineers 1 scientists 1 innovators A TROECOPY CERFiCAT:ON ON LASTPPOE IR. Mr. Himanshu H. Mehta, P.E. Geosyntec" 8 May 2015 consultants Page 6 CLOSURE Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please return one signed work authorization to Ms. Johnson's attention. Please call either of the undersigned with questions you may have as you review this proposal. Sincerely, t(1 W. Johnson, P.G. Senior Hydrogeologist Attachments XR15I43\XRI5021 engineers 1 scientists 1 innovators Elaina J. Modlin, P.E. Associate XR15021 ATRUE COPY CERTlECOL N ON L ST PAGE J.R. SMITH, C! RK Table 1 MAY 2015 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL ITEM BASIS RATE QUANTITY ESTIMATED BUDGET L Rk S$nh��. � ?f •, ..i Principal hr $219 2 $438 Senior Project Geologist hr $182 26 $4,732 Subtotal Professional Services $5,170 T3 nr IAl'%rfii'zQtcgtvc tfvK . G, t...,.:..�i�:...x.. � Y� ,.... Z ..,.G;m .. �� I „�.� +.,. .kJ .;� gA EF +.,i .. § f�ryl , � r, ,rxrth . :: s , .,��.. .� Administrative Assistant hr $91 8 $728 Subtotal Technical/Administrative Services - $728 t 'tti Ir u +-'74 ` 'i € as�, h �a r I'.. ,a,.! r $177 Communications Fee 3% labor 0.03 5,898 Subtotal Reimbursables $177 Geosyntec Consultants XR15021 Table 2 MAY 2015 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL PHASE 2: Meetings/Regulatory Interaction 4 TRJE COPY JE tiFICA lON ON LAST PiGL J.R. SMITH. (1k ITEM BASIS RATE QUANTITYESTIMATED BUDGET Senior Project Geologist hr $182 18 $3,276 Engineer hr $130 14 $1,820 SubtPross. ion:, al Servic�it� es otal ly $:�5vi&,096 giiiAYi g , }�ik J -71e .,ife , zto .x.0 •�:?a%#.4 Communications Fee 3% labor 0.03 5,096 $153 Subtotal Reimbursables $153 Geosyntec Consultants Table 3 MAY 2015 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL PHASE 3: Annual Pollution Remediatio ' °°OPY Ei-MFiCATION ON LASTPAGE C? ;ARK ITEM BASIS RATE QUANTITY ESTIMATED BUDGET r ir '' i 11 ve 5 a , „xsi ' ," tp C' °�� ,- �•ry k `' y, , r ..: C' ,. Principal hr $219 4 $876 Senior Project Geologist hr $182 0 $0 Senior Staff Engineer hr $115 16 $1,840 Subtotal Professional Services $2,716 a !,, e titt, tim..tigife ek ice r � �.v.>..� .. r ' . 4" .";5� x 7F � Zx .i�4,._lir. .:.3(irl..c.. , r S:.:Y! Y:Ss?��i'�. ., Designer/GIS hr $133 2 $266 Administrative Assistant hr $91 6 $546 Subtotal Technical/Administrative Services $812 ..c :. r..laa..°.C�bR7•.S'�iw+ i1R. �, 9iL.S �' �';ic .! .7• Communications Fee 3% labor 0.03 . 3,528 ., .. $106 CADD Computer System hr $15 2 $30 8.5"x11" Photocopies each $0.12 400 $48 Subtotal Reimbursables $184 XR15021 Geosyntec. Consultants XR15021 RULE 'COPY :;ERRTIFIC,\TtIJN ON LASTPAGE I.R. SMITH. CLERK Table 4 MAY 2015 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL PHASE 4: Semi -Annual Sampling Activities Notes: I. Lodging and per diem rates were taken from the GSA website for the Vero Beach area (www.gsa,gov). 2. Groundwater Sampling Kit includes two sets of the following: water level indicator, peristaltic pump, water quality meter (pH, temperature, conductivity, dissolved oxygen, and oxidation reduction potential), turbidity meter, tubing, and miscellaneous field supplie 3. Water Level Measurement Kit includes: water level indicator and miscellaneous field supplies. 4. PDB Deployment Kit includes; miscellaneous field supplies necessary to suspend and deploy PDBs. Geosyntec Consultants ITEM BASIS RATE QUANTITY ESTIMATED BUDGET ' • r'oj .0.0,$� yx tp D.u. r�.a_.a� ,. t tali v,. t g �; €.:, :.�•;. Senior Project Geologist hr $182 4 $728 Geologist hr $130 24 $3,120 Senior Staff Geologist hr $115 132 $15,180 Subtotal Professional Services $19,028 pp ! j � 'v �2 . R , f .k7 r)IQ7['llllratt 5 Yv�C . .. ' .. ., ht'JS'i qY,�'$t .,. rdr£�.'S" fi.1..-r-utti`.!�Er.,`: 1 %�,t Field Superintendent hr $115 144 $16,560 Administrative Assistant hr $91 2 $182 Subtotal Technical/Administrative Services $16,742 �y u VU4,09l '. , �4 :�v«.-*n Laboratory Analysis for VOCs each $73 87 $6,330 Laboratory Analysis for TOC each $27 3 $80 Laboratory Analysis for Dissolved Gases each $64 5 $321 Laboratory Analysis for Dhc each $305 2 $610 Laboratory Analysis for vcrA each $144 2 $289 Subtotal Subcontractor Services $7,630 '+'se`-'1 ai.i'�a, J`; . a d tN kC P I2e�lii( u1's �ilt iN _' x r_ `� t ..p S � lb, j� f m .i i?. x �41r �'1�� _. w �`'fi` �F �S .k.,;. ,s .x PDBs quote $2,235 1 $2,235 PDBs Reusable Supplies/Shipping LS $127 1 $127 Drums each $50 2 $100 Drum Transport each $963 2 $1,926 Lodging day $101 18 $1,818 Per Diem day $51 18 $918 Communications Fee 3% labor 0.03 $35,770 $1,073 Field Vehicle day $97 20 $1,940 8.5"x11" Photocopies each $0.12 160 $19 Overnight Cooler each $95 2 $190 Groundwater Sampling Kit day $275 10 $2,750 Water Level Measurement Kit (2 person team) day $55 4 $220 PDB Deployment Kit day $100 2 $200 Equipment Shipping each $54 2 $108 Subtotal Reimbursables $13,624 kkn•) . .+. � �W'',V " JL5 Af."...0440 _ ,b Notes: I. Lodging and per diem rates were taken from the GSA website for the Vero Beach area (www.gsa,gov). 2. Groundwater Sampling Kit includes two sets of the following: water level indicator, peristaltic pump, water quality meter (pH, temperature, conductivity, dissolved oxygen, and oxidation reduction potential), turbidity meter, tubing, and miscellaneous field supplie 3. Water Level Measurement Kit includes: water level indicator and miscellaneous field supplies. 4. PDB Deployment Kit includes; miscellaneous field supplies necessary to suspend and deploy PDBs. Geosyntec Consultants Table 5 MAY 2015 BUDGET ESTIMATE SOUTH GIFFORD ROAD LANDFILL PHASE 5: Data Evaluation and Semi -Annual Report'n ITEM BASIS RATE QUANTITY ESTIMATED BUDGET rl if s t"ig AilitiV X,.x ,.',, mak. _.: 5 ,<- .1.1 �.. .*d;_v Principal hr $219 2 $438 Senior Project Geologist hr $182 12 $2,184 Geologist hr $130 30 $3,900 Senior Staff Geologist hr $115 70 $8,050 Subtotal Professional Services $14,572 B,t hihac tnrstr#tr est enutces t ' v .,.. w. :, ,< v ,' ! .. Designer/GIS hr $133 24 $3,192 Technical/Administrative Assistant hr $91 12 $1,092 Subtotal Technical/Administrative Services $4,284 { ,� cp 41! ble TSF( ^�' `".+ti ' L M1I' ..i s..n'`'+�kc ?5n',`1 i E l S +as :i 'pv`j�/r4' .^C.gi.F � d V"^dC ,4J:•�Fq'.�3: GG�� :�" .'Wh i.9,�J.ij any ib Y ➢ i'i xa tf -tu1'..,.1 Communications Fee 3% labor 0.03 $18,856 $566 CADD Computer System hr $15 48 $720 8.5"x11" Photocopies each $0.12 1,080 $130 CADD Photocopies each $3 48 $144 Subtotal Reimbursables $1,559 r., x rn j� :r' fh � 3 .,•.° TOTt Iti&� � I )' 3'a '1'" .a,..i $ ' '9 r,` 1.A' F OF FLORIDA INDIAN RIVER COUNTY MI`.. IS TO CERTIF , HAT THIS IS TRUE AND CO. "CT COP E ORIGI• • �� FILE IN XR 15021 Geosyntec Consultants