HomeMy WebLinkAbout2015-116WORK ORDER NUMBER 2
West Regional WWTP 2015/2016 PERMIT RENEWAL
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This Work Order Number 2 is entered into as of this2 d day of ,TtinP , 2015, pursuant to that
certain Continuing Contract Agreement for Professional Services, dated November 15, 2011, and that
certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into
as of this 4th day of November, 2014 (collectively referred to as the "Agreement"); by and between INDIAN
RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and
Atkins North America, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit A
(Fee Schedule), attached to this Work Order and made a part hereof by this reference. The
Consultant will perform the professional services within the timeframe more particularly set forth
in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference
all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph
1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual
Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
Atkins North America, Inc.
By:
Title:
Raj Singh, P.E., AVP
By:
Wesley S. Davis, Chairman
BCC Approved Date:
,Tine 2, 7015
J��t�.coniM.ss,,Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
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By:
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••F9000N�•' Approved:
Approved as to form and legal sufficiency:
Deputy Clerk
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seph A. Baird, County Administrator
4$ylan T. Reingold, County Attorney
Exhibit A
Continuing Contract Agreement
Work Order No. 2
Scope of Work
Indian River County Utility Services
West Regional WWTP 2015/2016 PERMIT RENEWAL
The current Indian River County IRCUD/West Regional WWTF Wastewater Facility -
Permit No. FL0041637 will be expiring on April 11, 2016. The renewal application will be
due on or before October 11, 2015. Failure to submit the application 180 days prior to
the expiration date of the referenced permit will result in enforcement action. Atkins has
contacted FDEP regarding the renewal of permit for the referenced facility and they have
indicated that the following forms and/or information will be required:
1. FDEP Form 1
2. FDEP Form 2A
3. O&M Performance Report
4. Process Flow Diagram
5. Site Plan
6. Location Map
7. Binding Agreements and Documentation of Controls on Individual Users of
Reclaimed Water
8. Reclaimed Water or Effluent Analysis Report
9. Since the current flows to the WWTP are below 50% of the design capacity,
according to rule 62-600.405(4)(C) a capacity analysis report is in not required,
however based on discussion with FDEP, they would require a certified
statement to this effect. ATKINS will address this either in the signed and sealed
cover letter or in the O&M performance report.
Based on the above ATKINS has prepared the following scope. Details of the data
requirements are attached in Attachment A.
Task 1 Project Kick off and Data Collection
Task 1 requires gathering the data and updating Form 1, Form 2A and the permitting
package. PBSJ will work directly with IRC and WRWTF staff to obtain the required data
and complete the required forms and reports. A Project Kickoff meeting must be held
with the Staff and will be combined with the O&M performance report inspection.
Task 2 Permitting Forms
Task 2 requires gathering the data and updating Form 1 and Form 2A as submitted for
the previous permit renewal. IRC will be required to complete or provide the following:
1. Section 3. A. Discharges to Surface Water, Items 12, 13, and 14. A detailed
explanation of the required information is attached in Attachment A.
2. Section 5. Industrial Pretreatment for each SIU or significant industrial users.
3. The Annual Average Daily Flow and the Maximum Daily Flows for calendar years
2012, 2013, 2014 and 2015 (thru Latest data available prior to submitting). Required
for Form 2A.
4. A summary of the annual effluent toxicity test results
5. A Copy of the most recent Annual Wetlands System Treatment Compliance and
Performance Report.
6. The most recent Annual Reclaimed Water or Effluent Analysis Report.
7. A map of the monitoring well locations with GPS coordinates.
8. Copies of any orders or notices issued by FDEP.
9. Copies of the Annual Flow meter Certifications for every flow meter
10. Digital copies of binding agreements with major reclaimed water users
Details of the required information are attached in Attachment A
Task 3 O&M Performance Report
The O&M Performance report requires an inspection of the facility in the company of the
chief operator and an evaluation of the performance of the treatment plant. The
inspection will be combined with the project kick off meeting.
Data required include the following:
1. A Digital Summary of 24 months of flow and all influent and effluent data
covering the period from July 1, 2011 through July 30, 2012. (A digital summary of the
data)
2. A Digital Summary of the Quarterly Groundwater Monitoring Data (3rd and 4th
Quarter 2014, 1st and 2nd Quarter 2015) for all of the groundwater monitoring wells.
3. The Operating Protocol for the Facility
ATKINS will develop the required report and submit a draft for review prior to final
submittal. The owner and the chief operator will be required to sign the final document
prior to submission to FDEP.
Task 4 Response to Request for Additional Information
Although every effort will be made to submit a complete permitting package, this is an
NPDES permit and request for additional information from FDEP in response to EPA
overview can be expected. Should additional time and effort in excess of this fee be
required, Atkins will advise IRC prior to proceeding.
Submittals
Atkins will provide digital copies of each form or report for review and comment prior to
assembly of the final permitting package. The final permitting package will be
assembled in a single bound document for signature and submittal to FDEP. The
submittal package will include the following:
1. Three copies for signature and submittal along with the permit fee of $5,000
provided by IRC. The check for the permit fee should be made out to the Florida
Department of Environmental Regulation for renewal of IRC West WRF Plant Operating
Permit # FL0041637.
2. Two copies of the final package for distribution to the treatment plant and the IRC
files.
3. A CD containing the electronic files for the submittal.
Compensation
The total Lump Sum cost for the Scope of Work presented above is $37,128.
Schedule
For this project, ATKINS estimates that if the required data and the reviews of the draft
submittals can be provided in a timely manner the final permitting package can be
completed and ready for submittal within 180 days or by the due date of October 11,
2015.
However, if for any reason there are delays, Form 1 and the permit fee may be
submitted to extend the submittal deadline.
Attachment:
Data Request
Attachment A
Data/Information Requirements
1. A summary of the annual effluent toxicity test results (Form 2a)
2. Copy of the most recent Annual Wetlands System Treatment Compliance
and Performance Report (Form 2a)
3. The most recent Annual Reclaimed Water or Effluent Analysis Report
(Form 2a)
4. A Digital Summary of 24 months of flow and all influent and effluent data
covering the period from July 1, 2013 through July 30, 2015. (a digital
summary of the data — not the DMRs or spreadsheets as summary) (OMPR)
5. The Annual Average Daily Flow and the Maximum Daily Flows for calendar
years 2012, 2012, 2014and 2015 (thru July 2009). (Form 2a)
6. A Digital Summary of the Quarterly Groundwater Monitoring Data (3rd and
4th Quarter 2014, 15t and 2nd Quarter 2015) for all of the groundwater
monitoring wells. (OMPR)
Also need a map of the monitoring well locations with GPS coordinates. (Form 2a)
7. Copies of any orders or notices issued by FDEP. (Form 2a)
8. The current Operating Protocol and the dates of any updates provided to
FDEP. (OMPR)
9. Copies of the Annual Flow meter Certifications for every flow meter (Form
2a)
FLW-1
Raw Influent Flow Monitor/Totalizer/Recorder
FLW-2
CCC Effluent Flow Monitor/Totalizer/Recorder
FLW-3
South Plant Effluent to Wetlands Flow Monitor/Totalizer/Recorder
FLW-4
West Plant Effluent to Wetlands Flow Monitor/Totalizer/Recorder
FLW-5
Wetlands Discharge Flow Monitor/Totalizer/Recorder
FLW-6
West Plant Effluent to Reuse Flow Monitor/Totalizer/Recorder
INF -1
Raw Influent Sample Point
10. Complete Industrial User Section 5 of Form 2a one for each SIU —_
(significant industrial user See attached) (Form 2a)
11. Fill in the blanks Section 3 Form 2a, Items 12, 13, and 14 (See Attached)
The way this is supposed to work is that the wetlands effluent is sampled
annually in each of 3 years prior to the expiration date of the permit. If this
has not been done — need to start today and sample monthly for 3
consecutive months May, June, and july 2015. (Form 2a)
12. Annual Reuse Report(Form 2a)
13. Digital copies of binding agreements with major reclaimed water users —
Update the table below (Form 2a)