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Home My WebLink About2015-123Date: Subject: Scope: Schedule: Fee: INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT CONTRACT FOR SOLID WASTE SERVICES WORK ORDER NUMBER 1, AMENDMENT 2 AUTHORIZATION FORM June 9 , 2015 15.x.2.. 6-9- IS /Q3 Solid Waste Procurement Services The amended Scope of Work is provided in Exhibit A. To be completed as detailed in the attached amended Scope of Work. Time -and -materials budget adjustment not to exceed $18,520 as provided in Exhibit B. IN WITNESS WHEREOF, the parties hereto have executed this Work Order amendment as of the date first written above. AUTHORIZATION: CONSULTANT Kessler Consulting, Inc. By: /P�,z_ Title: President BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: Bob Solari, Vice Chairman BCC Approved Date: June 9, 2015 • sr =,y Attest: Jeffrey R. Smith, ler - Court and C,* =holler eputy Clerk Approved: Approved as to form and legal sufficiency: Joseph Baird, County Administra or Dyl n T. Reingold, County Attorney kessler consulting inc. innovative waste solutions EXHIBIT A — WORK ORDER NO. 1, AMENDMENT 2 AMENDED SCOPE OF WORK FOR SOLID WASTE PROCUREMENT SERVICES BACKGROUND Through Task 1 of Work Order No. 1, Kessler Consulting, Inc. (KCI) assisted Indian River County (County) with procuring solid waste and recycling collection services. The procurement process was successfully completed and a new collection franchise agreement was executed on April 21, 2015. The new agreement includes several changes from the existing agreement, including the following: • Collecting recyclable materials in a single stream using 64 -gallon carts instead of dual stream recycling bins. • Collecting residential solid waste once per week in 96 -gallon carts rather than twice weekly in resident -provided containers. • Waste Management will service both the north and south service areas instead of solely the north. A smooth transition in services is extremely important to the County. While KCI's original Scope of Work included transition assistance (Subtask 1.6), accurately defining the level of effort and specific activities needed during this transition was difficult to predict prior to completion of the procurement process. In addition, a greater level of assistance was requested of KCI during completion of Subtasks 1.1-1.5 than anticipated; therefore, sufficient funds do not remain in Task 1 to provide the requested assistance during the upcoming service transition. Therefore, the purpose of this amendment is to redefine the Subtask 1.6 activities and to increase the Task 1 budget by $18,520 to accommodate these activities. AMENDED SCOPE OF SERVICES Subtask 1.6 — Service Transition Assistance To help ensure a smooth transition, KCI will conduct the following activities: • Participate in transition meetings and calls with County staff and the franchisee. KCI anticipates participating, in person, in one transition meeting per month leading up to the service start date (total of 4 meetings). In addition, we will participate via conference call in other meetings as requested. • Develop and monitor a punchlist of actions and meetings/calls leading up to and following the service start date. • Review and provide comments on the franchisee's transition/mobilization plan, and monitor the company's compliance with the plan and the franchise agreement. 7.4020 N. Nebraska Ave., Bldg. D, Tampa, FL 3.351.3 I Tel: 813.9718333 I Fax: 41 x.971.8582 I www.kesconsult.coin 'sr Ai',J r . • Review and provide comments on other items provided by the franchisee, such as reporting forms, non -collection notice, and customer outreach materials. • Review and provide comments on the County's public outreach and education plan and materials relating to the transition. • Provide technical assistance to the County during the cart assembly and distribution (A&D) process. Such assistance might include reviewing the A&D plan, identifying potential problem issues, and providing best -management practices guidance, but does not include field work. COMPENSATION Because of the unknown nature of issues that might arise during the transition period and the variability in the level of involvement the County might request, KCI proposes to conduct this amended list of Subtask 1.6 activities on a time -and -materials basis for an amount not to exceed $18,520. Because of the importance of making the service transition as smooth as possible, KCI has selected Senior Consultants who have worked on other major cart roll -outs to assist with this subtask. Services will be invoiced monthly at the rates provided in our original Scope of Work, which include all overhead and direct and indirect costs. Expenses (e.g., travel) will be billed at cost without markup. A detailed budget breakdown is provided in Exhibit B. KCI appreciates the opportunity to submit this amendment and looks forward to continue working with the County on this important service transition. kessler consulting inc. innovativ8 wase solutions EXHIBIT B - FEE SCHEDULE CLIENT Indian River County, FL PROJECT NAME Solid Waste Procurement Services, Amend. 2 PROJECT NUMBER 73-04.00 DATE OF ESTIMATE 5/2012015 LABOR CATEGORY (NAME) KCI HOURLY RATE Task 1.6 TOTAL HOURS TOTAL DOLLARS Service Transition Project Director/Principal $185.00 4.0 4.0 $740 Project Manager $140.00 20.0 20.0 $2,800 Senior Consultant $135.00 48.0 48.0 $6,480 Senior Consultant $105.00 60.0 60.0 $6,300 Consultant $85.00 0.0 0.0 $0 Research Analyst $75.00 20.0 20.0 $1,500 Technical Support $50.00 2.0 2.0 $100 SUBTOTAL LABOR HOURS 154.0 154.0 $17,920 SUBTOTAL LABOR DOLLARS $17,920 $17,920 DIRECT COSTS TRAVEL $600 $600 SUBTOTAL DIRECT COST $600 $600 TOTAL PROJECT BUDGET LABOR + DIRECT COST 1 $18,520 $18,520 PM\2014 Collection\Budget kessler consulting, inc.