HomeMy WebLinkAbout9/10/2002MINUTES ATTACHED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
TUESDAY, SEPTEMBER 10, 2002 - 9:00 A.M.
County Commission Chamber
County Administration Building
1840 25`h Street, Vero Beach, Florida 32960
COUNTY COMMISSIONERS
Ruth M. Stanbridge, Chaiinian
John W. Tippin, Vice Chairman
Fran B. Adams
Caroline D. Ginn
Kenneth R. Macht
District 2
District 4
District 1
District 5
District 3
James E Chandler, County Administrator
Paul G. Bangel, County Attorney
Kimberly Massung, Executive Aide to BCC
Jeffrey K. Barton, Clerk to the Board
9:00 a m. 1. CALL TO ORDER
2. INVOCATION Stan Boling
3. PLEDGE OF ALLEGIANCE Comm. Kenneth R. Macht
4. ADDITIONS/DELETIONS TO THE AGENDA /
EMERGENCY ITEMS
BACKUP
PAGES
1. Add Item 5, Commission on Accreditation for Law Entorcement Agencies (Indian River County
Sheriff's Office).
2. Move Item 11.F.1., IAFF Local 2201 Collective Bargaining Agreement (FireFighters) to
Emergency Services District.
3. Add Item 13.B., Economic Development Council — Appoint Commissioner Macht to Replace
Vice Chairman Tippin as Chairman.
4. Add Item 13.D., MANWAC Recommendations on State Proposed Revisions to Manatee
Protection Speed Zones in the Jungle Trail Narrows and the Vero Beach Power Plant.
5. PROCLAMATION and PRESENTATIONS
None
6. APPROVAL OF MINUTES
None
7. CONSENT AGENDA
A. Approval of Warrants
(memorandum dated August 29, 2002)
1-10
1
BACKUP
CONSENT AGENDA (cont'd.): PAGES
B. Born to Read Grant Agreements
(memorandum dated August 15, 2002) 11-19
Bid Award: IRC #5007 Annual Bid for Janitorial Supplies
(memorandum dated August 16, 2002)
Bid Award: Bid #5012 Annual Bid for Security & Fire
Alae' Services
(memorandum dated August 26, 2002)
Declare Equipment Surplus for Sale or Disposal
(memorandum dated August 19, 2002) 46-55
Bid Award: IRC Bid #5008 Annual Bid for Elevator
Maintenance
(memorandum dated August 26, 2002)
Appointment to the County Public Safety Coordinating
Council
(memorandum dated August 28, 2002)
Notice of Request for Public Hearing, 2002 LLEBG
(Local Law Enforcement Block Grant)
(letter dated August 29, 2002)
Invitation from John's Island Golf Club for Staff to
Participate in a ` Public Safety Day" Golf Outing
(memorandum dated September 4, 2002)
Bid Award* IRC Bid #4079 Heavy Duty 15' Twin Wing
Rotary Cutter
(memorandum dated August 29, 2002)
State Aid Application / Agreement
(memorandum dated August 30, 2002) 100-105
Miscellaneous Budget Amendment 019
(memorandum dated September 4, 2002) 106
Miscellaneous Budget Amendment 018
(memorandum dated September 4, 2002) 107-108
CONSENT AGENDA (cont'd.):
N. Florida Department of Law Enforcement FY 2002/2003
Byrne State and Local Law Enforcement Grants
MACE Grant (Multi -Agency Criminal Enforcement
Unit)
(memorandum dated September 4, 2002)
BACKUP
PAGES
109-115
Jackson Bros. Groves Purchase Contract Addendum
(memorandum dated September 3, 2002) 116-118
Extension of Project Agreement
Jungle Trail Shoreline Stabilization — Phase I
(memorandum dated August 30, 2002)
119-120
CONSTITUTIONAL OFFICERS and
GOVERNMENTAL AGENCIES
Kay Clem, Supervisor of Elections:
Request for Budget Amendment
(memorandum dated August 28, 2002)
PUBLIC ITEMS
A. PUBLIC HEARINGS
1. TEFRA (Tax Equity Fiscal Responsibility Act)
Hearing Escambia County Housing Finance Authority
Single Family Mortgage Revenue Bonds, Series 2003A
(memorandum dated September 4, 2002)
PUBLIC DISCUSSION ITEMS
121-140
PUBLIC NOTICE ITEMS
1. Scheduled for Public Hearing September 17, 2002:
Legend Properties request for planned development
special exception and preliminary PD plan/plat
approval for The Reserve at Grant Harbor
(Legislative)
(memorandum dated September 3, 2002)
10. COUNTY ADMINISTRATOR'S MATTERS
n
u1
11. DEPARTMENTAL MATTERS
A. Community Development
Emergency Services
None
General Services
None
Leisure Services
BACKUP
PAGES
Office of Management and Budget
Human Resources
1. IAFF Local 2201 Collective Bargaining Agreement
(memorandum dated September 4, 2002) 142-213
Public Works
1. Approval of Final Change Order and Release of
Retainage for Vero Lake Estates Stott 'water
Improvements, Phase I
(memorandum dated August 27, 2002)
Utilities
1. Residential Water Service Line Replacement
Program — Timber Ridge Community Water
Service Line Replacement (R&R) Phase I
(memorandum dated August 23, 2002)
Z. Department of Utility Services 452.200 MHz
UHF Wastewater Radio Telemetry Frequency
(memorandum dated August 23, 2002)
Human Services
None
214-240
241-247
248-256
12. COUNTY ATTORNEY
13. COMMISSIONERS ITEMS
A. Chairman Ruth M. Stanbridge
Updates
•
13. COMMISSIONERS ITEMS (cont'd.):
B. Vice Chairman John W. Tippin
C. Commissioner Fran B. Adams
11 Commissioner Caroline D. Ginn
E Commissioner Kenneth R. Macht
14. SPECIAL DISTRICTS/BOARDS
A. Emergency Services District
None
B. Solid Waste Disposal District
1. Contaminant Plume and Groundwater Monitoring
at the South Gifford Road Landfill Site
(memorandum dated August 23, 2002)
C. Environmental Control Board
None
15. ADJOURNMENT
BACKUP
PAGES
257-302
Anyone who may wish to appeal any decision which may be made at this meeting will need to
ensure that a verbatim record of the proceedings is made which includes the testimony and evidence
upon which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the County's
Americans with Disabilities Act (ADA) Coordinator at 567-8000 x1223 at least 48 hours in advance of
meeting.
Indian River County WebSite: http://www.irccov.com
•
Full agenda back-up material is available for review in the Board of County Commission Office,
Indian River County Main Library, IRC Courthouse Law Library, and North County Library
Meeting may be broadcast live on AT & T Cable Channel 13 — rebroadcast continuously Thursday 1:00
p.m. until Friday morning and Saturday 12:00 noon until 5:00 p.m.
Meeting broadcast same as above on AT & T Broadband, Channel 27 in Sebastian.
•
5
1 •
INDEX TO MINUTES OF REGULAR MEETING
OF BOARD OF COUNTY COMMISSIONERS
OF SEPTEMBER 10, 2002
1. CALL TO ORDER 1
2. INVOCATION 1
3. PLEDGE OF ALLEGIANCE 1
4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS 1
5. PROCLAMATIONS AND PRESENTATIONS 2
Commission on Accreditation for Law Enforcement Agencies (Indian River County
Sheriffs Office). 2
6. APPROVAL OF MINUTES 4
7. CONSENT AGENDA 4
7.A. List of Warrants
4
7.B. Libraries — Born to Read Grant Agreements — Department of State, Division of
Libraries 11
7.C. Bid #5007 — Annual Bid for Janitorial Supplies — Janitorial Depot of America, Inc.
SEPTEMBER 10, 2002
1
Dr I
JA
i L.
12
7.11 Bid #5012 — Annual Bid for Security and Fire Alarm Services — Sonitrol of Florida
East Coast 14
7.E Equipment Declared Surplus for Sale or Disposal — Association of Retarded Citizens
(ARC) Donation 16
7.F. Bid #5008 — Annual Bid for Elevator Maintenance — General Elevator Sales and
Service 17
7.G. County Public Safety Coordinating Council — Appointment of Judge Cynthia Cox 19
7.H. Sheriff — 2002 Local Law Enforcement Block Grant — Request for Public Hearing
on September 17, 2002 20
7.I. Emergency Services Department — Invitation from John's Island Golf Club for Staff
to Participate in a "Public Safety Day" Golf Outing 21
7.J. Bid #4079 — Heavy Duty 15' Twin Wing Rotary Cutter — Robinson Equipment, Inc.
23
7.K. Libraries — State Aid Agreement Application — Department of State, Division of
Library Services 24
7.L. Miscellaneous Budget Amendment #019 25
7.M. Miscellaneous Budget Amendment #018 26
7.N. Sheriff — Florida Department of Law Enforcement FY 2002-03 Byrne State and
Local Law Enforcement Grants — M.A.C.E. Grant (Multi -Agency Criminal Enforcement
Unit) — Substance Abuse — Prevent 28
7.0. Jackson Bros. Groves — Purchase Contract Addendum 29
SEPTEMBER 10, 2002
2
7.P. Jungle Trail Shoreline Stabilization — Phase I — FIND Project IR -00-31 — Extension
of Project Agreement 30
8. KAY CLEM, SUPERVISOR OF ELECTIONS - REQUEST FOR BUDGET
AMENDMENT TO DEFRAY ADDITIONAL EXPENSES OF 2002 ELECTIONS 31
9.A.1. PUBLIC HEARING - TEFRA (TAX EQUITY FISCAL RESPONSIBILITY ACT)
HEARING - RESOLUTION 2002-065 AUTHORIZING THE ESCAMBIA COUNTY
HOUSING FINANCE AUTHORITY SINGLE-FAMILY MORTGAGE REVENUE
BONDS, SERIES 2003A (NOT EXCEEDING $150,000,000) 32
9.C. PUBLIC DISCUSSION ITEMS - SCHEDULED FOR PUBLIC HEARING ON
SEPTEMBER 17, 2002 38
1. Legend Properties — Request for Planned Development Special Exception and
Preliminary PD Plan/Plat Approval for The Reserve at Grand Harbor (Legislative) 38
11.F. EMERGENCY SERVICES DISTRICT - INTERNATIONAL ASSOCIATION OF
FIREFIGHTERS LOCAL 2201 - COLLECTIVE BARGAINING AGREEMENT 39
11 G 1. VERO LAKE ESTATES STORMWATER IMPROVEMENTS, PHASE 1
CEM ENTERPRISES, INC. OF APOPKA - FINAL CHANGE ORDER AND RELEASE
OF RETAINAGE 39
11.H.1. TIMBER RIDGE COMMUNITY WATER SERVICE LINE REPLACEMENT
(R&R) - PHASE 1 RESIDENTIAL WATER SERVICE LINE REPLACEMENT
PROGRAM - GEORGE E FRENCH
41
11.H.2. DEPARTMENT OF UTILITY SERVICES 452.200 MHZ UHF
WASTEWATER RADIO TELEMETRY FREQUENCY - DATA FLOW SYSTEMS, INC..
SEPTEMBER 10, 2002
3
.43
•
•
LTh
13 B VICE CHAIRMAN JOHN W. TIPPIN - ECONOMIC DEVELOPMENT
COUNCIL - APPOINT COMMISSIONER MACHT AS NEW CHAIR 44
13.D. COMMISSIONER CAROLINE D GINN - MANWAC RECOMMENDATIONS
ON STATE PROPOSED REVISIONS TO MANATEE PROTECTION SPEED ZONES
IN THE JUNGLE TRAIL NARROWS AND THE VERO BEACH POWER PLANT 44
14.A. EMERGENCY SERVICES DISTRICT 50
14 B SOLID WASTE DISPOSAL DISTRICT 50
14.C. ENVIRONMENTAL CONTROL BOARD 50
SEPTEMBER 10, 2002 4
•
• •
September 10, 2002
REGULAR MEETING OF THE BOARD OF COUNTY
COMMISSIONERS
The Board of County Commissioners of Indian River County, Florida, met in Regular
Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on
Tuesday, September 10, 2002, at 9:00 a.m. Present were Ruth M. Stanbridge, Chairman; John
W. Tippin, Vice Chairman; and Commissioners Fran B. Adams, Caroline D. Ginn and Kenneth
R. Macht. Also present were James E Chandler, County Administrator; Paul G. Bangel, County
Attorney; and Patricia "PJ" Jones, Deputy Clerk.
1. CALL TO ORDER
Chairman Stanbridge called the meeting to order.
2. INVOCATION
Planning Director Stan Boling delivered the Invocation.
3. PLEDGE OF ALLEGIANCE
Commissioner Macht led the Pledge of Allegiance to the Flag.
4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Stanbridge requested the following changes to today's Agenda:
1. Add Item 5, Commission on Accreditation for Law Enforcement Agencies
(Indian River County Sheriffs Office).
SEPTEMBER 10, 2002 1
2. Move Item 11.F.1., IAFF Local 2201 Collective Bargaining Agreement
(FireFighters) to Emergency Services District.
3. Add Item 13 B , Economic Development Council — Appoint Commissioner Macht
to Replace Vice Chairman Tippin.
4. Add Item 13.D., MANWAC Recommendations on State Proposed Revisions to
Manatee Protection Speed Zones in the Jungle Trail Narrows and the Vero Beach
Power Plant.
ON MOTION by Commissioner Ginn, SECONDED by
Commissioner Adams, the Board unanimously made the above
changes to the Agenda.
5. PROCLAMATIONS AND PRESENTATIONS
COMMISSION ON ACCREDITATION FOR LAW ENFORCEMENT AGENCIES
(INDIAN RIVER COUNTY SHERIFF'S OFFICE).
Chairman Stanbridge read the following letter of August 29, 2002 and expressed her
pride in the men and women of the Sheriff's Office:
BOARD OF COUNTY
COMMISSION
COMMISSION ON ACCREDITATION FOR LAW ENFORCEMENT AGENCIES
Incorporated
•
10306 Eaton Place, Suite 320 • Fairfax, Virginia 22030-2201 • Toll Free (S00) 368-3757 • Fax (703) 591-2206 • Email calea@calea.org
August 29, 2002
Ms. Ruth Stanbridge
Chair, Indian River County Commission
1840 25th Street
Vero Beach, FL 32960
Dear Ms. Stanbridge:
I am pleased to inform you that the Commission on Accreditation for Law Enforcement
Agencies, Inc. (CALEA@) awarded Reaccredited status to the following agencies in
your state. This action was taken at the meeting in Cleveland, Ohio Meeting on July 27,
2002.
SEPTEMBER 10, 2002 2
W!STRIBU(ION L s
Commissioners_
Administrator_
A7lorney�
Personnel_
Pa1t•li( Works
Community Der
Utr7ities
Furawe__
6/16
burg. Sen. __
Risk Mgt._
Dther keri
• •
Boca Raton Police Services
Clay County Sheriffs Office
Indian River County Sheriff's Office
Miramar Police Department
These agencies belong to an elite group of over 500 law enforcement agencies in the
United States, Canada and Barbados that have received this prestigious, international
recognition. Citizens in your state deserve to know that these agencies, like schools and
hospitals have taken extraordinary steps to demonstrate their professionalism and pride
in delivering quality law enforcement service to their communities.
The Commission is an independent, nonprofit organization, founded by the four law
enforcement membership associations: the International Association of Chiefs of Police,
the National Organization of Black Law Enforcement Executives, the National Sheriff's
Association and the Police Executive Research Forum. The Commission is comprised
of Chiefs, Sheriffs, elected officials and community leaders appointed by the four
founding organizations. CALEA maintains a body of professional, law enforcement
standards and administers a voluntary process for participation.
Each agency seeking accreditation must enter the program voluntarily. Once eligible,
the agency must meet or exceed all applicable standards contained in CALEA's manual
of 443 standards. The standards address all areas of administration, operation, and
technical support activities. Following a thorough self-assessment, the agency receives
a vigorous on-site assessment by a team of assessors, trained by CALEA. The
assessors carefully review policy, observe procedures, interview personnel, and seek
public input from the community. The team's final report forms the basis for a post -
assessment hearing before the Commission. The three-year award requires an
agency's commitment to maintain compliance with standards and offers an opportunity
for reaccreditation of their compliance into the future
You should be tremendously proud of the men and women in these agencies.
Congratulations!
Respectfully yours,
Sy l ster Dau`gfifry
Executive Director
SEPTEMBER 10, 2002 3
6. APPROVAL OF MINUTES
None.
7. CONSENT AGENDA
7.A. LIST OF WARRANTS
The Board reviewed a Memorandum of August 29, 2002:
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
DATE: AUGUST 29, 2002
SUBJECT: APPROVAL OF WARRANTS
FROM: EDWIN M. FRY, JR., FINANCE DIRECTOR
In compliance with Chapter 136.06, Florida Statutes, all warrants issued by the Board of County
Commissioners are to be recorded in the Board minutes
Approval is requested for the attached list of warrants, issued by the Clerk to the Board, for the
time period of August 23, 2002 to August 29, 2002.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously approved the list of
Warrants as issued by the Clerk to the Board for August 23-29,
2002, as recommended by staff.
SEPTEMBER 10, 2002 4
• •
CHECK
NUMBER
0021930
0021931
0021932
0021933
0021934
0021935
0021936
0021937
0021938
0021939
0021940
0021941
0021942
0021943
0021944
0308447
0308456
0308477
0308480
0308495
0308498
O 308527
O 308533
0308536
0308544
O 309254
0309255
0309284
0309290
0309291
0309700
0310390
0310413
0310420
0310429
0310460
O 310462
0310475
0310479
0310480
0310490
O 310510
0310516
0310522
0311291
0311307
O 311308
0311352
O 311353
O 311362
O 311369
0311710
0312116
0312129
0312137
0312151
0312170
0312884
O 312912
O 312915
O 312916
0312919
0312925
0312926
NAME
KRUCZKIEWICZ, LORIANE
STATE DISBURSEMENT UNIT
BUREAU FOR CHILD SUPPORT ENFOR
INDIAN RIVER COUNTY BOARD OF
INTERNAL REVENUE SERVICE
CHAPTER 13 TRUSTEE
VERO BEACH FIREFIGHTERS ASSOC.
INDIAN RIVER FEDERAL CREDIT
COLONIAL LIFE & ACCIDENT
FLORIDA DEPT OF EDUCATION
NACO/SOUTHEAST
SALEM TRUST COMPANY
SAN DIEGO COUNTY OFFICE OF THE
FL SDU
THE GUARDIAN
MGB CONSTRUCTION
MGB CONSTSRUCTION INC
JOHNSTON, WENDY B
PETERS, DONALD L AND
PELLETIER, WILLIAM D
R ZORK & SONS BUILDERS INC
LEGUILLON, FRANCETTE
DILLON, GARY
KELLY CONSTRUCTION & DEV INC
COOPER, PAUL D
SOUCY, JOHN R
PRIME OUTLETS AT VERO BEACH
MCNAMARA, THOMAS
LEWIS, FREDERICK
HARRIS, TICEY
MURPHY, JAMES K
BEATY, DON
HOLIDAY BUILDERS
ETIENNE, AIGNER
ELLERMAN, KEITH
STEWART, DAVID
CURRY, BERNICE AND ARTHUR
MONRREAL, CARMELO
LEWIS, CHARLES R
KUNTRY KRITTERS
GINN, ROBERT
WOLFE JR, GARY
EVANS, BONNIE
POLLARD, GARY
YVONNES TRAVEL HOUSE INC
KAMPUS, ELIZABETH
C & D RACING COLLECTIBLES
MC NICOLL, ALEXANDER
HOSMER, BONNIE
SANCHEZ, JOSE
JORGENSEN, ERIC
CAL BUILDERS
MC HENRY, NANCY
JONES, MELANIE K
WOOLFORK, SHASTA
WHITE, JOHN R
MORRIS, KENNETH T
BROWN, JAMES A JR
PARADE OF SHOES #8517
ROYAL PALM HOMES INC
PADILLA, JUAN CARLOS
DOWNEY, GARRETT
JANOS, LOUIS III
AGUON, KENNETH
SEPTEMBER 10, 2002 5
CHECK
DATE
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-28
2002-08-29
2001-08-23
2001-08-23
2001-08-23
2001-08-23
2001-08-23
2001-08-23
2001-08-23
2001-08-23
2001-08-23
2001-08-23
2001-09-06
2001-09-06
2001-09-06
2001-09-06
2001-09-06
2001-09-13
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-09-27
2001-10-11
2001-10-11
2001-10-11
2001-10-11
2001-10-11
2001-10-11
2001-10-11
2001-10-18
2001-10-25
2001-10-25
2001-10-25
2001-10-25
2001-10-25
2001-11-08
2001-11-08
2001-11-08
2001-11-08
2001-11-08
2001-11-08
2001-11-08
CHECK
AMOUNT
138.50
37.75
92.31
256.00
50.00
922.41
2,500.00
80,887.66
175.17
132.00
10,149.43
165.04
132.46
9,125.32
10,052.32
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
.00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
.00 VOID
. 00 VOID
.00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 (^,will
t {
Dr
1
O 312931
O 313289
O 313885
O 313899
0313910
0313924
O 313946
0313950
0313951
0314303
0314325
0314339
0314395
0315379
0329431
0329432
0329433
0329434
0329435
0329436
0329437
O 329438
O 329439
O 329440
0329441
0329442
0329443
0329444
MEYER, M LEE
HEALTHCARE SUPPORT INC
PRIDE, MARGARINE
GRUCELLA, VERONICA
POGGEMEYER, JANIE
DAMIS, JEAN FRANCOIS
GORDON, ANTONIO
MARTIN, SEAN P
MARSHALL, TRAVIS
SCHLITT, CHRISTOPHER P
GAMBON, JOSEPH
PIGNETTI, E J
FLOUNORY, RENEE Y
SCALI, JEANINE AND
AMERICAN PUBLIC WORKS ASSOC
ACTION TRANSMISSION AND
ARMFIELD-WAGNER APPRAISAL
AUTO SUPPLY CO OF VERO BEACH,
ADAMSON, RONALD
AA ELECTRIC S E INC
AGENCY FOR HEALTH CARE
ALL COUNTY MOWER & EQUIPMENT
AUDIO LITERATURE
ALARM PARTNERS
BAY STREET PHARMACY
BAKER & TAYLOR INC
BRODART CO
BELL PROPERTY MANAGEMENT
0329445 BLAHNIK, CHRIS AND LYNN
0329446 BOOKS ON TAPE INC
0329447 BELLSOUTH
0329448 BEERS, RAYMOND S
0329449 BELLSOUTH PUBLIC COMMUNICATION
0329450 BLACK DIAMOND
0329451 BERNAN ESSENTIAL REFERENCES
0329452 BULLARD, REUN
0329453 CAMP, DRESSER & MCKEE, INC
0329454 CATAPHOTE INC
0329455 COLD AIR DISTRIBUTORS
0329456 COMMUNICATIONS INT'L INC
0329457 CHUCK'S NEWS STAND
0329458 CITY ELECTRIC SUPPLY CO
0329459 CDW GOVERMENT INC
0329460 CURTIS, ROBERT
0329461 CAMPBELL, KEN
0329462 CARQUEST AUTO PARTS
0329463 CAVILL, TOM
0329464 COLLEGIATE PACIFIC
0329465 CINGULAR WIRELESS
0329466 CAMPBELL, SARAH
0329467 CHEM -WARE CORP
0329468 COSENZA, ANDREW
0329469 COLUMBUS, NANCY L
0329470 COOK, EDWARD
0329471 DAVIS, JAMES
0329472 DEMCO INC
0329473 DEPENDABLE DODGE, INC
0329474 DICKERSON-FLORIDA, INC
O 329475 DON SMITH'S PAINT STORE, INC
0329476 DATA FLOW SYSTEMS, INC
O 329477 DELL MARKETING L.P.
O 329478 E G P, INC
O 329479 ELPEX, INC
0329480 EVERGLADES FARM
0329481 ENVIROSALES OF FLORIDA INC
SEPTEMBER 10, 2002
6
2001-11-08
2001-11-15
2001-11-29
2001-11-29
2001-11-29
2001-11-29
2001-11-29
2001-11-29
2001-11-29
2001-12-06
2001-12-06
2001-12-06
2001-12-06
2001-12-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
"2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
. 00 VOID
740.00
294.95
2,000.00
511.63
530.63
53.19
44,027.94
45.72
10.00
145.00
90.00
2,359.39
184.28
275.00
64.30
32.00
410.70
500.00
48.01
97.50
200.00
88.00
31,820.55
3,024.00
62.32
152.95
23.50
88.15
142.58
33.35
13.00
56.65
65.00
1,108.00
103.78
104.50
414.86
13.75
90.00
500.00
239.96
86.35
110.25
3,812.48
128.14
2,091.85
1,450.00
67.05
25.00
9.02
12,772.00
•
O 329482
0329483
0329484
0329485
0329486
0329487
0329488
0329489
0329490
O 329491
0329492
0329493
O 329494
0329495
0329496
0329497
0329498
0329499
0329500
0329501 H
0329502
0329503 H
0329504 H
0329505 I
0329506 I
0329507 I
0329508 I
0329509
0329510
0329511
0329512
0329513
0329514
0329515
0329516
0329517
0329518
0329519
0329520
0329521
0329522
0329523
0329524
0329525
0329526
0329527
0329528
0329529
0329530
0329531
0329532
0329533
0329534
0329535
0329536
FLORIDA DEPARTMENT OF
FLORIDA POWER & LIGHT COMPANY
FENIMORE, CHARLES
FLORIDA DEPARTMENT OF
FLORIDA GARDENING
F & W PUBLICATIONS INC
FACTICON, INC
FIRESTONE TIRE & SERVICE
GALE GROUP, THE
GAYLORD BROTHERS, INC
GRAYBAR ELECTRIC CO INC
GREENE INVESTMENT
GOLFNET, INC
GERRY, RAYMOND
GOUGE, EMILY
GENTGEN,JOAN
GROVE SCIENTIFIC & ENGINEER
HUNTER AUTO SUPPLIES
HOLIDAY BUILDERS
OMELAND IRRIGATION CENTER
HUBERT, LATOSHIA
0 K DESIGN + BUILD, INC
OLLEY, MD.,DANIEL T
NDIAN RIVER COUNTY
NDIAN RIVER COUNTY SOLID
NDIAN RIVER BATTERY, INC
NDIAN RIVER COUNTY
INDIAN RIVER COUNTY UTILITY
INDIAN RIVER MEMORIAL HOSPITAL
INDIAN RIVER COUNTY SCHOOL
INDIAN RIVER COUNTY
JENSEN, M JENSEN
JOHANSEN, DAVID
KELLY TRACTOR CO
KIMLEY-HORN & ASSOCIATES, INC
KLUCINEC, MONA
KAUFFMANN, ALAN
K S M ENGINEERING & TESTING
KRUGER CONSTRUCTION CORP
KNOWLES, CYRIL
KING, STACY
KAY SPARROW, INC
LAKEWOOD VILLAGE ASSN, INC
LESCO, INC
LLEO, MARTA
LABOR FINDERS
LAWLESS, DONNY
LUNA, JUVENAL
LEGENDARY CONSTRUCTION
LIVINGS, W MIKEE
INDIAN RIVER COMMUNITY COLLEGE
MEZZINA, MICHAEL
M G B CONSTRUCTION
MAPS OF SOUTH FLORIDA
MEDICAL SERVICES COMPANY, INC
MCCULLY, WILLIAM KEITH
MORGAN, JIMMY R.
MCCREDIE, DONALD P.
MOORE, WILLIAM
MOODY, RUTHIE
MOZINGO,AMY
HUTCH, ROY
MEDI-TRANS, INC
NORTH SOUTH SUPPLY INC
NICOSIA, ROGER J DO
0329537
0329538
O 329539
O 329540
O 329541
O 329542
0329543
O 329544
0329545
O 329546
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
ING 2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
SEPTEMBER 10, 2002
7
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
5.08
217.80
78.00
1,500.00
20.00
23.16
1,015.00
1,988.59
281.83
480.05
1,290.02
1,976.56
118.00
73.66
82.40
102.00
1,000.00
130.11
500.00
57.15
136.50
493,148.57
590.00
62,112.16
1,775.71
197.42
45.00
31.78
540.32
1,048.62
1,000.00
18.00
500.00
410.18
500.00
17.40
676.00
50.00
30.00
1,039.84
110.00
87.50
500.00
424.00
500.00
3,301.51
169.00
231.00
1,500.00
82.50
19,100.16
122.49
655.75
346.90
79.10
12.18
500.00
500.00
113.39
252.00
38.95
718.70
52.65
161.40
1,500.00
t
•
0329547
0329548
0329549
0329550
0329551
0329552
0329553
0329554
0329555
O 329556
O 329557
O 329558
O 329559
O 329560
0329561
0329562
0329563
0329564
0329565
0329566
0329567
0329568
0329569
0329570
0329571
0329572
0329573
0329574
0329575
O 329576
0329577
O 329578
O 329579
O 329580
O 329581
O 329582
0329583
0329584
0329585
0329586
0329587
0329588
0329589
0329590
0329591
0329592
0329593
0329594
NATIONAL GEOGRAPHIC VIDEO
NOLAN ESQ, DENNIS R
OFFICE PRODUCTS & SERVICE
ORR, STANLEY S
ON ITS WAY
POSTMASTER
PORT CONSOLIDATED
PRAXAIR DISTRIBUTION
PERSONNEL PLUS INC
PREFERRED GOVERNMENTAL CLAIM
PATTERSON, NANCY
ROSELAND VOLUNTEER FIRE DEPT
RECORDED BOOKS, LLC
REXEL CONSOLIDATED
REGIONS INTERSTATE BILLING
REXEL SOUTHERN ELECTRIC
ROI
SAFETY KLEEN
SEBASTIAN VOLUNTEER FIRE DEPT
SEWELL HARDWARE CO; INC
SEXUAL ASSAULT ASSISTANCE
REXEL SOUTHERN
SOUTHERN SEWER EQUIPMENT SALES
SYSCO OF SOUTHEAST FLORIDA
SOUTHEAST LIBRARY BINDERY, INC
SAFETY PRODUCTS INC
SKOK, ROBERT S
SF TRAVEL PUBLICATIONS
SCHULKE, BITTLE & STODDARD LLC
SADHWANI, DEEPTI MD
TAYLOR MADE GOLF
THOMPSON, TERRY B
SCRIPPS TREASURE COAST
TARGET STORES COMMERCIAL
TESTAMERICA INC
TIGER CORPORATION
T
TE
U
UN
VE
VO
VE
VAN
VAN
WAL
WA
ZOR
0329595 MC
0329596 MIL
0329597 NO
0329598 RID
0329599 VIL
0329600 WOD
0329601 LIC
0329602 PHI
O 329603 ROY
O 329604 DEL
0329605 EVE
0329606 ZAPP
0329607 A A
O 329608 ALLI
O 329609 ACTI
O 329610 APPL
O 329611 APPL
O 329612 AUTO
REETOP PUBLISHING
RRA LAKES LLC
S FILTER DISTRIBUTION GROUP
ITED PARCEL SERVICE
RO BEACH, CITY OF
NBUELOW, ROBERT
RO BEACH, CITY OF
DEVOORDE, RENE G
DYKE, LINDA
-MART PHARMACY INC
TER SAFETY PRODUCTS
C, R & SONS BUILDERS INC
NEAL, PATRICK
LER, JOSEPH
RMAN, J. CLINTON
GE, RICHARD
LENEUVE, RICHARD
TKE, RUSSELL
ARI, LINDA
PPS, DAVID
AL, THOMAS
GADO, ANDRES
RETT, MELVIN
IA, FRANK
FIRE EQUIPMENT, INC
ED UNIVERSAL CORP
ON ANSWERING SERVICE
E INDUSTRIAL SUPPLY CO
E MACHINE & SUPPLY CO
SUPPLY CO OF VERO BEACH,
SEPTEMBER 10, 2002
8
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-27
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
23.70
3,618.55
200.10
1,150.00
487.60
58.50
7,583.29
85.12
570.00
2,400.00
423.50
52.00
667.90
348.18
518.90
33,893.58
360.75
116.81
90.00
327.19
4,964.16
139.43
836.10
469.63
349.28
378.00
217.20
103.95
2,030.25
500.00
89.12
163.98
144.32
20.92
2,777.00
2,754.49
38.00
4,346.33
16,880.06
33.24
9,462.50
105.00
11,000.00
11.55
500.00
76.03
30.00
1,000.00
299.74
454.52
163.40
1,782.00
593.34
295.97
476.80
351.40
641.26
1,606.22
594.00
376.20
103.50
4,621.40
393.21
59.28
34.02
272.33
nu
• •
0329613
0329614
0329615
O 329616
0329617
0329618
0329619
0329620
0329621
0329622
0329623
0329624
0329625
O 329626
0329627
O 329628
A T & T
A T & T
ACT INC
ABC PRINTING CO
ABSOLUTE PROTECTION TEAM
AT&T BROADBAND
BOARD OF COUNTY COMMISSIONERS
BLACKHAWK QUARRY COMPANY
BARTON, JEFFREY K -CLERK
BARTON, JEFFREY K
BAKER & TAYLOR INC
BRODART CO
BELLSOUTH
BELLSOUTH
BARNES BONDING AGENCY
BOWLES, AARON
O 329629 BELLSOUTH
0329630 CATHCO, INC
0329631 CHUCK'S ELECTRIC MOTORS, INC
O 329632 COLD AIR DISTRIBUTORS
O 329633 COMMUNICATIONS INT'L INC
O 329634 CLEARFIELD COMPANY, INC
0329635 CVSOA
0329636 COGAR, ROBERT
0329637 CLIFF BERRY, INC
0329638 CALL ONE, INC
0329639 CASSINARI, CHRIS
0329640 CENTER FOR EMOTIONAL AND
0329641 COLUMBIA HOUSE
O 329642 COSNER MFG CO
0329643 CARQUEST AUTO PARTS
O 329644 CITY COURIER SERVICE
0329645 DEPENDABLE DODGE, INC
0329646 DIRECTOR, KENNETH L MD PA
0329647 DAVIDSON TITLES, INC
0329648 DEAF SERVICE CENTER OF THE
0329649 DANIEL KELL TELEPHONE
O 329650 DRISKELL, JEROME
O 329651 DIGITAL TECHNOGRAPHICS, INC
0329652 E -Z BREW COFFEE SERVICE, INC
0329653 ETTER, TONY
O 329654 EBSCO SUBSCRIPTION SERVICES
0329655 EDWARDS, GARRY PHD
0329656 FEDEX
O 329657 FLORIDA POWER & LIGHT COMPANY
0329658 FLORIDA TODAY
0329659 FLORIDA POWER & LIGHT
0329660 FIRSTLAB
0329661 FIRESTONE TIRE & SERVICE
0329662 FRENCH, GEORGE
0329663 FIRST LAB
0329664 FAIRVIEW TITLE CO
0329665 GALE GROUP, THE
0329666 GOODKNIGHT LAWN EQUIPMENT, INC
0329667 GRAYBAR ELECTRIC CO INC
0329668 GENERAL CHEMICAL CORP
0329669 GIFFORD YOUTH ACTIVITIES CENTE
0329670 GLASER III,LPN A. J.
0329671 HUDSON PUMP & EQUIPMENT
0329672 HOTCHKISS, MICHAEL
0329673 HOMELAND IRRIGATION CENTER
0329674 HOWARD JOHNSONS
SEPTEMBER 10, 2002
9
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-Q8-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
494.60
328.01
5,000.00
174.93
60.00
2,226.87
7,201.02
434.17
4,033.50
3,333.50
585.46
339.71
12,948.48
272.71
4,973.90
90.72
43.21
46,012.00
429.80
157.83
160.00
22.40
270.00
78.88
50.00
25.00
419.62
285.00
21.57
1,003.50
320.76
160.00
650.03
250.00
118.22
160.00
62.50
101.97
5,052.40
6.00
45.00
53.55
175.00
33.38
8,900.98
78.00
2,466.59
76.50
401.53
1,293.96
434.00
97.01
382.16
114.28
31.16
2,079.10
16,620.38
80.00
1,203.00
9.00
57.36
294.00
0329675
0329676
0329677
0329678
0329679
0329680
0329681
0329682
0329683
0329684
0329685
0329686
0329687
0329688
0329689
0329690
0329691
0329692
0329693
0329694
0329695 N
0329696 0
O 329697 0
0329698 P
O 329699 P
0329700 P
0329701 P
0329702 P
0329703
0329704 R
0329705 RE
0329706 RE
RE
RE
RO
SE
SE
FL
S
SE
SO
ST
SO
So
SEB
SP
INDIAN RIVER HOMELESS
INDIAN RIVER COUNTY
INDIAN RIVER COUNTY UTILITY
INVESTIGATIVE SUPPORT
INDIAN RIVER ALL -FAB, INC
JANOSEK AGENCY, THE
KEATING, ROBERT M
KIMLEY-HORN & ASSOCIATES, INC
KESSLER, MICHAEL, ESQ
KUESTERSTEFFEN, MIKE
KEMIRON INC
LOWE'S COMPANIES, INC.
LANDRUM, GREGORY C PSY D
LIGHT SOURCE BUSINESS SYSTEMS
LOWE'S COMPANIES, INC
MOTION INDUSTRIES, INC
MCCLOUD, ERNEST E
MEDICAL RECORDS SERVICES, INC
NOLTE, DAVID C
NANCE, DEREK BRANSON
ATIONAL INSTITUTE FOR STORAGE
DYSSEY MANUFACTURING CO
N ITS WAY
ORT CONSOLIDATED
ARALEE COMPANY INC
AULISIN, CURTIS A
ROGRESSIVE BUSINESS
ARKS AND SONS INC
RADIOSHACK
INGHAVER EQUIPMENT COMPANY
CORDED BOOKS, LLC
LIABLE POLY JOHN SERVICES
XEL CONSOLIDATED
GIONS INTERSTATE BILLING
GER DEAN CHEVROLET
WELL HARDWARE CO, INC
RVPRO OF INDIAN RIVER COUNTY
ORIDA, STATE OF
HADY OAK ANIMAL CLINIC
A COAST AIR CONDITIONING
LINET
ANDARD REGISTER
UTHEAST LIBRARY BINDERY,INC
UTHERN COMPUTER WAREHOUSE
ASTIAN POLICE DEPARTMENT
HERION
O 329707
O 329708
0329709
0329710
0329711
0329712
0329713
0329714
0329715
0329716
0329717
0329718
0329719
O 329720
0329721 SUN
0329722 SPE
O 329723 SEY
0329724 SUN
0329725 STE
0329726 SAT
0329727 SNA
0329728 REI
0329729 SCR
0329730 TOT
0329731 UNI
0329732 UNI
0329733 UNIS
0329734 UNI
0329735 VERO
0329736 VERO
0329737 VERO
O 329738 VERO
O 329739 WOOD
O 329740 WING
0329741 WATE
COAST COUNSELING &
IRS, DONNA
MOUR, LINDA
NYTECH INC- FL
PEENS, LARRY
TELLITE INDUSTRIES, INC
P -ON INDUSTRIAL
TANO ENTERPRISES, INC
IPPS TREASURE COAST
AL TRUCK PARTS INC
VERSITY OF FLORIDA
VERSITY OF CENTRAL FLORIDA
HIPPERS
VERSITY OF FLORIDA
BEACH, CITY OF
LAWNMOWER CENTER, INC
BEACH POLICE DEPARTMENT
BEARING & BOLT
S OF VERO BEACH
FOOT COMMERCIAL TIRE
REUSE ASSOCIATION
SEPTEMBER 10, 2002
10
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
2002-08-29
6,250.00
82,257.82
115.92
425.00
23.00
76.00
6.00
250.00
1,709.00
105.00
1,019.18
272.88
1,800.00
757.00
100.67
711.88
8.20
44.64
210,664.93
118.45
500.00
4,702.50
521.79
8,113.04
375.00
238.99
299.00
1,894.25
20.95
400.00
5.95
112.68
440.69
29.85
156.87
107.24
7,943.60
70.00
34.99
2,955.00
606.50
693.21
136.31
588.11
25.00
30.23
1,100.00
192.50
112.00
1,947.03
84.00
113.04
2,406.41
15,586.94
915.20
937.69
26.10
940.00
15.78
110.00
1,944.69
178.98
75.00
111.90
426.00
602.13
200.00
1,454,541.W
U3i
• •
7. B. LIBRARIES - BORN TO READ GRANT AGREEMENTS - DEPARTMENT OF STATE,
DIVISION OF LIBRARIES
The Board reviewed a Memorandum of August 15, 2002:
DALE: August 15, 2002
TO: Board of County Commissioners
THRU: James E. Chandler, County Administrator
THRU: Thomas W. Frame, General Services Director tt rct)x
FROM: Mary Powell, Library Services Director)''F
SUBJECT: Born To Read Grant Agreements
BACKGROUND:
The Children's Librarian applied to the Division of Library and Information
Services for the continuation of the "Born To Read" grant, which targets
newborns and their parents. The Division has awarded this project $53,500.00.
Partners with this project are TLC (Touch, Love, Communicate) Newborns, a
division of the Indian River County Health Department Indian River
Memorial Hospital; Fellsmere Medical Center; Healthy Start, WIC; Healthy
Families, Partners m Women's Health, and the Friends of the Library.
ANALYSIS:
The required one third match will be from in-kind services.
RECOMMENDATION:
Staff respectfully requests that the Board authorize its Chairman to sign the
greements and return to the Library Services Director to be forwarded to the
appropriate State Library staff.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously authorized the
Chairman to execute the Florida Department of State, Division of
Library and Information Services, Library Services and
Technology Act Grant Agreement, as recommended by staff.
AGREEMENT IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
SEPTEMBER 10, 2002 11
1
7.C. BID #5007 - ANNUAL BID FOR JANITORIAL SUPPLIES - JANITORIAL DEPOT
OF AMERICA, INC.
The Board reviewed a Memorandum of August 16, 2002:
DATE:
TO:
THRU:
FROM:
August 16, 2002
BOARD OF COUNTY COMMISSIONERS
James E. Chandler, County Administrator
Thomas Frame, General Services Director
Fran Powell, Purchasing Manager
SUBJECT: Bid Award: 1RC #5007 Annual Bid for Janitorial Supplies
Central Stores Inventory/Purchasing Division
BACKGROUND:
Bid Opening Date:
Advertising Dates:
Broadcast on DemandStar to:
Specifications Requested by:
Replies:
July 23, 2002 at 2:00 P.M.
July 3 & July 10, 2002
329 Vendors notified
52 Vendors
15 Vendors
SEE ATTACHED BID TABULATION SHEETS FOR VENDORS LISTED BELOW
*Janitorial Depot of America,
Inc. Melbourne, FI.
* Bestway Industrial Supply
Orlando, FI.
* Dade Paper Company
Riviera Beach, Fl.
* Ace Paper Corporation
Miami, Fl.
* Pride Enterprises
Tallahassee, Fl.
* National Cleaning Systems
Inc. Pompano Beach, Fl.
* Songahi Inc.
Miami. FI.
Meade Products
Altamonte Spnngs, Fl.
All Amencan Poly
Piscataway, NJ.
Jerry's Vacuum &
Leesburg, FI.
Janitorial
Resource One Inc
Ocala, FI.
Calico
Annapolis
Industries Inc
Junction, Md.
Jem Sales Inc
Rome, Ga.
Office Depot
Palm City FI.
Central
Linden,
Poly
NJ.
Note: * Denotes vendors that bid on all items.
SEPTEMBER 10, 2002 12
• •
RECOVIVIENDATION
• The structure of award for this bid was set up on an 'All or None" basis. Seven (7) vendors
met these requirements. Staff recommends that the bid be awarded to Janitorial Devot of
America Inc . Melbourne. FL as the overall lowest most responsive and responsible bidder
meeting specifications as set for in the Invitation to Bid.
• Establish an Open End Contract for the period October 1, 2002 through September 30, 2003
with the recommended award vendor. Last years expenditures totaled $47,740.00 and we
anticipate $50,000 expenditures for the upcoming fiscal year. The new bid prices reflect an
annual savings $252.86 against the current year prices.
• Authorize the Purchasing Manager to renew this contract for two (2) additional one (1) year
periods subject to satisfactory performance, zero cost increase, vendor acceptance and the
determination that renewal of this annual contract is in the best interest of the County.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously awarded Bid #5007
to Janitorial Depot of America, Inc. and authorized the
establishment of an open end contract for the period October 1,
2002 through September 30, 2003 with the recommended award
vendor as recommended by staff in the Memorandum.
BID DOCUMENTS WILL BE ON FILE IN
THE OFFICE OF THE CLERK TO THE BOARD
WHEN EXECUTED AND RECEIVED
SEPTEMBER 10, 2002 13
'-4'
7. D. BID #5012 - ANNUAL BID FOR SECURITY AND FIRE ALARM SERVICES -
SONITROL OF FLORIDA EAST COAST
The Board reviewed a Memorandum of August 26, 2002:
DATE:
TO:
THROUGH:
FROM: Fran Powell, Purchasing Manager
August 26, 2002
Board of County Commissioners
James E. Chandler, County Administrator
Thomas Frame, General Services Director- SA
n
SUBJECT: Bid Award: Bid # 5012 Annual Bid for Security & Fire Ala in Services
General Services Department / Buildings and Grounds Division
BACKGROUND INFORMATION
Bid Opening Date:
Advertising Dates:
Broadcast on DemandStar to:
Specifications Requested By:
Bid Packages Mailed To:
Replies:
August 14, 2002 at 2:00 P.M.
August 1 and 8, 2002
Three Hundred and Seven (307) Vendors Notified
Seventeen (17) Vendors
Ten (10) Vendors
Two (2) Vendors
BID TABULATION (See attached Bid Tabulation for location cost detail)
Sonitrol of Florida East Coast
Cocoa, FI
Annual Monitoring Charge
Security System
$3,240
Fire Alarm System
$4,104.00
Quality Communications Fire & Security Inc.
Ft. Lauderdale, Fl.
Annual Monitoring Charge
Fire Alarm System
$5,176.44
SEPTEMBER 10, 2002 14
Security System
$4,028.40
•
RECOMMENDATION
Staff recommends awarding this bid as follows:
• Award the annual contract to Sonitrol of Florida East Coast as the lowest most responsive
and responsible bidder meeting the specifications as set forth in the Invitation to Bid.
• Establish an Open End Contract for the period October 1, 2002 through September 30, 2003
with recommended vendor. Year to date expenditures total $9,685.00 based on a monthly
expense of $753 00 on eleven (11) County buildings. Repairs and/or service calls under this
contract have totaled approximately $1,300.00 year to date. This new contract with Sonitrol
of Florida East Coast reflects a 19% savings over current year prices
• Authorize the Purchasing Manager to renew this contract for two (2) additional one (1) year
periods subject to satisfactory performance, zero cost increase, vendor acceptance and the
determination that renewal of this annual contract is in the best interest of the County.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously awarded Bid #5012
to Sonitrol of Florida East Coast under the terms set forth in staff's
Memorandum, as recommended by staff.
BID DOCUMENTS WILL BE ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
WHEN EXECUTED AND RECEIVED
SEPTEMBER 10, 2002 15
t 4
7.E. EOUIPMENT DECLARED SURPLUS FOR SALE OR DISPOSAL - ASSOCIATION OF
RETARDED CITIZENS (ARC) DONATION
The Board reviewed a Memorandum of August 19, 2002:
DATE:
TO:
THROUGH:
FROM:
SUBJECT:
August 19, 2002
BOARD OF COUNTY COMMISSIONERS
James E. Chandler, County Administrator yy �
Thomas Frame, General Services Director 7kw/ uw,a __
Fran Powell, Purchasing Manager
CZU_evy.0
Declare Equipment Surplus for Sale or Disposal
s
BACKGROUND:
The attached list of equipment has been declared excess to the needs of the County and should be
disposed of in accordance with the provisions of Florida State Statutes. The surplus items are
scheduled to be included for sale at the City of Vero Beach auction scheduled for October 12,
2002. The monies received from this sale will be returned to the appropriate accounts.
Staff has been working with the Association for Retarded Citizens of Indian River County to
identify items and vehicles off of this surplus List that they would like to have donated to their
association in lieu of being sold at auction. (See Exhibit A) In addition, while touring the Fleet
Maintenance Compound, they noticed a GMC Bus County Fleet #120 formerly used by the Road
and Bridge Division parked out with the other surplus vehicles. It is our understanding that this
bus has been parked there for an extended period of time and we do not know if it even works.
The Association is willing to take the bus in its current condition and have it repaired so it can
be used by their Maintenance Department
RECOMMENDATION:
The staff recommends that the Board of County Commissioners declare these items surplus and
authorize its sale and / or proper disposal. In addition,'we respectfully request you approval to
coordinate the donation of the surplus items requested by the Association of Retarded Citizens of
Indian River County.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously declared the items
surplus and authorized their sale and/or proper disposal and
approved the request to coordinate the donation of the surplus
items requested by the Association of Retarded Citizens of Indian
River County, as recommended by staff.
SEPTEMBER 10, 2002 16
• •
7. F. BID #5008 - ANNUAL BID FOR ELEVATOR MAINTENANCE - GENERAL
ELEVATOR SALES AND SERVICE
The Board reviewed a Memorandum of August 26, 2002:
DATE:
TO:
THROUGH:
August 26, 2002
Board of County Commissioners
James E. Chandler, County Administrator
Thomas Frame, General Services Director -7<-
FROM:
i x
FROM: Fran Powell, Purchasing Manager
SUBJECT:
ti
1
Bid Award: 1KC Bid # 5008 Annual Bid for Elevator Maintenance
General Services/Buildings & Grounds Division
v
BACKGROUND INFORMATION
Bid Opening Date:
Advertising Dates:
Broadcast on DemandStar to:
Specification Requested by:
Replies:
BID TABULATION
August 15, 2002 at 2:00 P.M.
August 1 and 8, 2002
Five Hundred Twelve (512) Vendors notified
Five (5) Vendors
Three (3) Vendors
SEPTEMBER 10, 2002
17
P„
Location
Current Year
Cost per Month
General Elevator
Sales & Services
Orlando, Fl
Thyssen Krupp
Elevator
Vero Beach, FI
Hontz Elevator
Company
Orlando, Fl
Judicial Center
$1,280.00/mo
$742.00/mo
$1,080 00/mo
$970.00/mo
Main Library
$81.00 /mo
$74.00/mo
$85.00/mo
$115.00/mo
Health Dept
$247.00/mo
$164.00/mo
$175.00/mo
$215.00/mo
Admin Bldg
$211.00/mo
$290.00/mo
$250.00/mo
$400.00/mo
Jail
$139.00/mo
$109.00/mo
$85.00/mo
$115.00/mo
Standard Rate
$97.00
$117.00
$90.00
Overtime Rate
$165.00
$198.00
$132.00
Annual Total
$23,496.00
$16,548.00
$20,100.00
$21,780.00
SEPTEMBER 10, 2002
17
P„
RE C OMl'IENDATI ON
Staff recommends awarding this bid as follows:
• Award an annual contract to General Elevator Sales and Service as the lowest most
responsive and responsible bidder meeting the specifications as set forth in the Invitation to
Bid.
• Establish an Open End Contract with recommended vendor for the period October 1, 2002
through September 30, 2003. Year to date expenditures for this service total $19,762.00. The
new contract reflects a 30% savings over current year pnces.
• Authorize the Purchasing Manager to renew this contract for two (2) additional one (1) year
periods subject to satisfactory performance, zero cost increase, vendor acceptance and the
determination that renewal of this annual contract is in the best interest of the County.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously awarded Bid #5008
to General Elevator Sales and Service under the terms as
recommended by staff in their Memorandum.
BID DOCUMENTS WILL BE ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
WHEN EXECUTED AND RECEIVED
SEPTEMBER 10, 2002 18
•
7. G. COUNTY PUBLIC SAFETY COORDINATING COUNCIL — APPOINTMENT OF
JUDGE CYNTHIA COX
The Board reviewed a Memorandum of August 28, 2002:
MEMORANDUM
TO: Board of County Commissioners
FROM: Reta Smith, Assistant to the Executive Aide Jl�,
DATE: August 28, 2002
RE: Appointment to the County Public Safety Coordinating Council
As per the attached letter dated August 23, 2002, Acting Chief Judge
Geiger has appointed Circuit Judge Cox as the court designee on the
County Public Safety Coordinating Council
I request that the Board ratify Judge Cox's appointment at this time.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously ratified the
appointment of Judge Cox, as requested by staff.
SEPTEMBER 10, 2002 19
n=
C..'iti o
•
7.H. SHERIFF- 2002 LOCAL LAW ENFORCEMENT BLOCK GRANT - REQUEST FOR
PUBLIC HEARING ON SEPTEMBER 17. 2002
The Board reviewed a Memorandum of August 29, 2002:
ROY RAYMOND • INDIAN RIVER COUNTY
MEMBER FLORIDA SHERIFFS' ASSOCIATION
MEMBER OF NATIONAL SHERIFFS' ASSOCIATION
4055 418t AVENUE
VERO BEACH, FLORIDA32960-1808 PHONE (561) 569-6700
August 29, 2002
Honorable Ruth M. Stanbridge, Chairperson
Board of County Commissioners
Indian River County
1840 25th Street
Vero Beach, Florida 32960
RE: Nettie of Request For Public Hearing. 2002 LLEEG
Dear Commissioner Stanbridge:
Once again, it is time to review the spending plan for the Local Law Enforcement Block Grant
(LLEBG) 2002 program year. In meeting the special requirements of the grant each year, we are
required to present a proposed spending plan at a public hearing.
Please allow this letter to serve as a request to set the public hearing date of September 17, 2002
at the Board of County Commissioners' Meeting scheduled for September 10, 2002. As allowed
under LLEBG Program Purpose Area I Law Enforcement support for equipment, technology
and other material directly related to basic law enforcement functions the entire block grant and
match monies will be spent on furthering the Sheriff's Office mobile computing project, a
computer voice stress analyzer and two (2) hand held RADAR units. The total dollars
eannarked for this year's project is $71,872 ($64,685 federal; $7,187 local match).
Should you have any questions, feel free to contact Lieutenant Kenneth Hamilton at 978-6316.
Thank you for your assistance.
Sincerely,
Roy Raymond, Sheriff
Indian River County
RR/mm
Copies: Fran Adams, Commissioner
Ken Macht, Commissioner
Caroline Ginn, Commissioner
John Tippin, Commissioner
rti
The 173rd Internationally Accredited Law Enforcement Agency
Accredited by the Commission on Accreditation for Law Enforcement Agencies, Incorporated Stirritsi
SEPTEMBER 10, 2002 20
r+
• •
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously approved a public
hearing date of September 17, 2002, as requested.
7.1. EMERGENCY SERVICES DEPARTMENT - INVITATION FROM JOHN'S ISLAND
GOLF CLUB FOR STAFF TO PARTICIPATE INA "PUBLIC SAFETY DAY" GOLF
OUTING
The Board reviewed a Memorandum of September 4, 2002:
TO: Honorable Board of County Commissioners
THROUGH: James E. Chandler, County Administrator
FROM: John King, Director �l
Department of Emer'genc Services
DATE: September 4, 2002
SUBJECT: Invitation from John's Island Golf Club for Staff to Participate in a "Public
Safety Day" Golf Outing --
It is respectfully requested that the information contained herein be given formal
consideration by the Board of County Commissioners at their regular meeting of
September 10, 2002.
DESCRIPTION AND CONDITIONS:
Since 1990 (except for 1999), John's Island Club has sponsored a "Public Safety Day" golf
outing at one of the three courses operated by John's Island The inaugural tournament
was proposed as an expression of appreciation for the assistance in suppressing a fire at
the John's Island West Clubhouse. Since the inaugural tournament, the invitations have
been extended to include all county and municipal public safety agencies, which include
paramedics, firefighters, law enforcement officers dispatchers, and administrative staff.
A letter has been received from John's Island Club General Manager Brian Kroh inviting
all Emergency Services staff to attend and participate in the annual "Public Safety Day"
event. The event is scheduled for Saturday, September 28, 2002
SEPTEMBER 10, 2002 21
•
In January 1995, the Board approved revisions to Chapter 104, which allows for
Commission approval of such events on a case by case basis. Section 104.06 (5)(b)(8)
states "The prohibitions enumerated in paragraph (a) and (c) of this section do not apply
in the situations enumerated below. ...Local outings offered to all county employees or
with prior approval of the Board of County Commissioners, units of county employees."
Emergency Services employees have participated in the event for several years after
receiving approval from the Board of County Commissioners. The golf outing was not held
in 1999 due to construction/renovation of the golf facilities.
RECOMMENDATION:
Staff respectfully requests favorable consideration by the Board of the invitation from
John's Island Club for Emergency Services stair to participate in the golf outing.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously approved the
participation of Emergency Services staff in the golf outing, as
recommended by staff.
SEPTEMBER 10, 2002 22
to ' 1
• •
7.J. BID #4079 - HEAVY DUTY 15' TWIN WING ROTARY CUTTER - ROBINSON
EQUIPMENT. INC.
The Board reviewed a Memorandum of August 29, 2002:
DATE:
TO:
THROUGH:
FROM:
August 29, 2002
Board of County Commissioners
James E. Chandler, County Administrator
Thomas Frame, General Services Director
Fran Powell, Purchasing Manager
SUBJECT: Bid Award: IRC Bid # 4079 Heavy Duty 15' Twin Wing Rotary Cutter
Public Works/Rorid and Bridge Division
BACKGROUND
The Road & Bridge Division has requested the purchase of a heavy duty 15' twin wing rotary
cutter (bat-wing mower). This type of mower is used to mow the sides of ditches and swales. The
bid results are as follows:
Bid Opening Date:
Advertising Dates:
Broadcast on DemandStar to:
Specification Requested by:
Replies:
BID TABULATION
August 5, 2002 at 2:00 P.M.
July 15 and 22, 2002
Ninety (90) Vendors notified
Fifteen (15) Vendors
Four (4) Vendors
ESTIMATED BUDGET:
TOTAL AMOUNT OF BID.
SOURCE OF FUNDS:
SEPTEMBER 10, 2002
$12,631.00
$11,230.00
111-214-541-066-43
23
Bidder's Name
15' Rotary Cutter
Hitch (optional)
Total
Robinson Equipment, Inc
Mims, FI.
$11,230.00
No
Bid
$11,230.00
Everglades Farm Equip.
Ft. Pierce, Fl.
$11,250.00
No Charge for a Perma-
Level Hitch
$11,250.00
Sunnse Tractor & Equip.
Ft. Pierce, Fl.
$12,185.00
$245.00
$12,430.00
Bell Rentals & Sales, Inc.
Orlando, Fl.
$12,860.22
$258.75
$13,118.97
ESTIMATED BUDGET:
TOTAL AMOUNT OF BID.
SOURCE OF FUNDS:
SEPTEMBER 10, 2002
$12,631.00
$11,230.00
111-214-541-066-43
23
RECOMMENDATION
Staff recommends awarding this bid as follows:
Award to Robinson Equipment. Inc. as the lowest and most responsive bidder meeting the
specifications as set forth in the Invitation to Bid.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously awarded Bid #4079
to Robinson Equipment, Inc. in the amount of $11,230, as
recommended by staff.
BID DOCUMENTS WILL BE ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
WHEN EXECUTED AND RECEIVED
7. K. LIBRARIES — STATE A ID A GREEMENT APPLICATION — DEPARTMENT OF
STATE. DIVISION OF LIBRARY SERVICES
The Board reviewed a Memorandum of August 30, 2002:
DAI'L* August 30, 2002
TO: Board of County Commissioners
THRU: James E. Chandler, County Administrator
THRU: Thomas W. Frame, General Services Director�
FROM: Mary Powell, Library Services Direct y`��/
SUBJECT: State Aid Application/Agreement
BACKGROUND:
The Indian River County Board of County Commissioners applies each year to
the Division of Library and Infouuation Services for the annual State Aid
grant. The agreement is part of the application which expedites the receipt of
funds.
SEPTEMBER 10, 2002 24
EIMM
• •
ANALYSIS:
The application is financial information only and requires no matching funds
The grant was for $258,466. last year.
RECOMMENDATION:
Staff respectfully requests that the Board authorize its Chairman to sign the
agreements (Attached) and return to the Library Services Director to be
forwarded to the appropriate State Library staff.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously authorized the
Chairman to execute the Florida Department of State, Division of
Library and Information Services, FY 2002-2003 State Aid to
Libraries Grant Application, as recommended by staff.
COPY OF APPLICATION IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
7.L. MISCELLANEOUS BUDGET AMENDMENT #019
The Board reviewed a Memorandum of September 4, 2002:
TO:
Members of the Board of County Commissioners
DATE: September 4, 2002
SUBJECT: MISCELLANEOUS BUDGET AMENDMENT 019
THROUGH: Joseph A. Baird
Assistant County Administrator''
FROM: Jason E Brown
Budget Manager
DESCRIPTIONS AND CONDITIONS
The 2001/2002 fiscal year ends September 30, 2002. All budget amendments must be completed
within sixty (60) days after the close of the fiscal year to be in compliance with Flonda Statutes.
I would like the Board of County Commissioners to authorize the Budget Manager to complete
the necessary budget amendments for balancing the budget for the 2001/2002 fiscal year.
SEPTEMBER 10, 2002 25
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously approved
Miscellaneous Budget Amendment #019, as recommended by
staff.
7.M. MISCELLANEOUS BUDGET AMENDMENT #018
The Board reviewed a Memorandum of September 4, 2002:
To: Members of the Board of County Commissioners
Through:
From. Jason E. Brown
Budget Manager`
Date: September 4, 2002
Subject: Miscellaneous Budget Amendment 018
Joseph A. Baird
Assistant County Administrator
Description and Conditions
The attached budget amendment appropriates funding necessary for the following:
1. State Housing Initiatives Partnership (SHIP) revenues and expenditures are exceeding the
budgeted amounts The attached entry appropriates funding.
2. Several buildings in the county have been condemned and need to be demolished. The
attached entry appropriates funding from Municipal Service Taxing Unit (M.S.T.U.) reserve for
contingencies.
3. Several tropical storms in late 2001 caused considerable beach erosion. Parks Development
Fund dollars were used to restore dunes at several beachfront parks. As a result of this
unexpected activity, this account is currently over budget. The attached entry appropriates
funding.
4. On August 6, 2002, the Board of Commissioners approved a Section 319(h) Grant from the
Environmental Protection Agency (EPA) for the East Gifford Stormwater Project in the amount
of $264,400. Also, the EPA has approved an additional $226,808 for the Vero Lake Estates
Stormwater Project. The attached entry appropriates funding for Indian River County
stormwater projects
Staff Recommendation
Staff recommends that the Board of Commissioners approve the attached budget amendment.
SEPTEMBER 10, 2002 26
• •
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously approved
Miscellaneous Budget Amendment #018, as recommended by
staff.
To: Members of the Board
of County Commissioners
From. Jason E. Brown
Budget Manager
Budget Amendment: 018
Date: September 10, 2002
SEPTEMBER 10, 2002
27
Entry
Number
Fund/ DePartrr}ent/
Accounpme
&
Account Number
Increase
Decrease
1.
Revenues
State Housing Initiatives
Partnership/ Grant Revenue
123-000-334-069.00
$175,000
$0
Expenses
State Housing Initiatives
Partnership/ Down Pay Loans
123-228-569-088.05
$175,000
$0
2.
Expenses
Municipal Service Taxing Unit/ •
Building Demolition
004-214-541-033.49
$20,000
$0
Municipal Service Taxing Unit/
Reserve for Contingencies
004-199-581-099.91
$0
$20,000
3.
Revenues
Parks
Forward
Development Fund/ Cash
113-000-389-040.00
$40,000
$0
Expenses
Parks Development Fund/
Maintenance - Dunes
113-210-572-034.75
$40,000
$0
4.
Revenues
Vero Lake Estates/ EPA Section
319(h) Grant
185-000-331-032.00
$226,808
$0
Vero Lake Estates/ SJRWMD
Grant
185-000-337-035.00
$0
$50,000
Optional Sales Tax/ EPA Section
319(h) Grant
315-000-331-032 00
$264,400
$0
Expenses
Vero Lake Estates/ Stormwater
System Retrofit
185-214-541-068.52
$176,808
$0
Optional Sales
Stormwater Protect
Tax/ East Gifford
315-243-538-068.66
$264,400
$0
Optional Sales Tax/ Vero Lake
Estates Stormwater
315-243-538-068.52
$250,000
$0
Optional Sales
Stormwater Improvements
Tax/ Misc.
315-243-538-068.11
$0
$250,000
SEPTEMBER 10, 2002
27
7.N. SHERIFF- FLORIDA DEPARTMENT OF LAW ENFORCEMENT FY 2002-03
BYRNE STATE AND LOCAL LAW ENFORCEMENT GRANTS - M.A. C.E. GRANT
(MULTI -AGENCY CRIMINAL ENFORCEMENT UNIT) - SUBSTANCE ABUSE -
PREVENT
The Board reviewed a Memorandum of September 4, 2002:
TO: Members of the Board of County Commissioners
DATE: September 4, 2002
SUBJECT: FLORIDA DEPARTMENT OF LAW ENFORCEMENT
FY 2002/2003 BYRNE STATE AND LOCAL LAW
ENFORCEMENT GRANTS
M.A.C.E. GRANT (MULTI -AGENCY CRIMINAL ENFORCEMENT UNIT)
THROUGH: Joseph A. Baird
Assistant County Administrator `'
FROM:
Jason E. Brown
Budget Manager
DESCRIPTIONS AND CONDITIOIIS
ci
On May 21, 2002, the Board of County Commissioners approved the Application for Funding Assistance
from the Florida Department of Law Enforcement for the Multi -Agency Drug Enforcement Unit, the
Substance Abuse Council and Prevent grants for the fiscal year 2002/2003. On August 21, 2002, Indian
River County received notification of the grant award from the Florida Department of Law Enforcement
for the Multi -Agency Drug Enforcement Unit X grant, and a Certificate of Acceptance, which constitutes
official acceptance of the award. This Certificate must be approved and received by the Department
within thirty (30) calendar days from the date of the award, and prior to the reimbursement of any project
expenditures.
A copy of the approved subgrant application is available for review in the Commission Office and the
Office of Management and Budget.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the Certificate of Acceptance of
Subgrant Award for the Multi -Agency Drug Enforcement Unit (M.A.C.E.) Grant in the amount of
$89,129.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously approved the
Certificate of Acceptance of SubGrant Award for the Multi -
Agency Drug Enforcement Unit (M.A C E) Grant in the amount
of $89,129, as recommended by staff.
DOCUMENTATION IS ON FILE R THE
OFFICE OF THE CLERK TO THE BOARD
SEPTEMBER 10, 2002 28
• •
7. a JACKSON BROS. GRO VES - PURCHASE CONTRACT ADDENDUM
The Board reviewed a Memorandum of September 3, 2002:
Paul G. Bangel, County Attorney*
William G. Collins II, Deputy County Attorney*
Marian E Fell, Assistant County Attorney
TO:
FROM:
DATE:
*Board Certified, City, County and Local Government Law
MEMORANDUM
The Board of County Commissioners
/William G. Collins 11 -Deputy County Attorney
September 3, 2002
SUBJECT: Jackson Bros. Groves Purchase Contract Addendum
Jackson Bros. Grove, Inc. has requested an Addendum to their Purchase
Contract that would allow them to harvest their crop until December 31, 2002
even though closing is scheduled for November 7, 2002. They would hold the
County harmless from any loss, claim or damage incurred as a result of their
exercise of that right to harvest the crop.
The County's need for the land is not so immediate as to preclude less than two
months for them to finish harvesting the crops on the property.
RECOMMENDATION:
Approve the Addendum to the Contract for Purchase and Sale with Jackson
Bros. Groves, Inc and authorize the Chairman to sign same.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously approved and
authorized the Chairman to execute the Addendum to the Contract
for Purchase and Sale with Jackson Bros. Groves, Inc., as
recommended by staff.
ADDENDUM IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
SEPTEMBER 10, 2002 29
t..Y
7.P JUNGLE TRAIL SHORELINE STABILIZATION- PHASE I - FIND PROJECT 111? -
00 -31 - EXTENSION OF PROJECT AGREEMENT
The Board reviewed a Memorandum of August 30, 2002:
TO: James E. Chandler,
County Administrator
THROUGH• James W. Davis, P.E.,
Public Works Director
FROM:
Jonathan C. Gorham Ph D e-11.9
Coastal Resources Manager
SUBJECT: Extension of Project Agreement
Jungle Trail Shoreline Stabilization - Phase I
CONSENT AGENDA
August 30, 2002
DESCRIPTION AND CONDITIONS
The County and the Florida inland Navigation District (FIND) have
entered into an Agreement (FIND Project # IR -00-31) for design and
permitting of shoreline stabilization along a segment of the Jungle
Trail roadway. Tne project agreement is scheduled to terminate on
September 30, 2002. Staff anticipates that the design and
permitting efforts will not be completed by that date and has
requested an extension from FIND. On August 17, 2002, the FIND
board approved the request and transmitted the attached Project
Agreement Amendment. The Amendment will extend the completion date
for the Phase I project until September 1, 2003.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Board authorize staff to sign and return
the Project Agreement Amendment.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Ginn, the Board unanimously authorized the
execution of the Project Agreement Amendment, as recommended
by staff.
SEPTEMBER 10, 2002
AMENDMENT IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
30
• •
8. KAY CLEM, SUPERVISOR OF ELECTIONS - REOUEST FOR
BUDGET AMENDMENT TO DEFRAY ADDITIONAL EXPENSES
OF 2002 ELECTIONS
The Board reviewed a Memorandum of August 28, 2002:
Kay Clem
Supervisor of Elections
Indian 114v6fakiitytrporida
TO: Ruth Stanbridge
FROM: Kay Clem
RE: Budget Amendment
DATE: August 28, 2002
We have experienced additional expenses during this budget year which were not included when we
prepared our budget for fiscal year 2001-2002.
The redistricting process is a very expensive as we have to send voter cards to 76,000 voters by first class
mail. We also are mailing sample ballots to all households m Indian River County with instructions on
how to use the new equipment. There has been a postage increase since we proposed our budget.
Additionally, the cost for legal descriptions was far more than the estimates we were given.
A lawsuit was filed regarding the instructions on the Democratic primary ballot. The language mandated by
the State Division of Elections was confusing. The instructions stated "vote for one pair" instead of "vote
for one" in the Governor's race. I reprinted all of our absentee ballots, which was not budgeted.
We have accumulated overtime hours and security costs which were not anticipated because of our space
problems. We have been loading, programming and proofing ballots on our voting machines at night and
the weekends for the last two weeks because we have to put the machines in the hallways of the county
administration building to work on them.
Redistricting, new voter equipment, all new election laws and procedures as well as a new voter
registration system have brought forth many unanticipated changes. I respectfully request that you amend
my budget to return the revenues we collected from our city elections ($30,504.60) to defray these
additional expenditures.
Supervisor of Elections Kay Clem expressed her pride in the primary elections process
which went off without a glitch. There were 10 Sequoia representatives in the County assisting
the Elections Office and they were really appreciated. Unfortunately, because of Legislative
SEPTEMBER 10, 2002 31
7
r
redistricting, the increase in postage rates, additional required training for pollworkers,
demonstrations to the public, printing new voter cards, guides and absentee ballots; as well as
overtime for her employees required by the space problem, she requested that the Board
authorize the return to her budget of the revenues received from the cities for conducting their
elections.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board unanimously approved the
amendment of the Supervisor of Elections' budget for FY 2001-
2002 by returning the revenues collected from city elections in the
amount of $30,504.60 to defray the additional expenditures, as
requested.
9.A.1. PUBLIC HEARING - TEFRA (TAX EQUITY FISCAL
RESPONSIBILITY ACT) HEARING - RESOLUTION 2002-065
AUTHORIZING THE ESCAMBIA COUNTY HOUSING FINANCE
AUTHORITY SINGLE-FAMILY MORTGAGE REVENUE BONDS,
SERIES 2003A (NOT EXCEEDING $150,000,000)
PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE
OFFICE OF THE CLERIC TO THE BOARD
The Board reviewed a Memorandum of September 4, 2002:
SEPTEMBER 10, 2002 32
• •
TO: Members of the Board of County Commissioners
DATE: September 4, 2002
SUBJECT: TEFRA (TAX EQUITY FISCAL RESPONSIBILITY ACT) HEARING
ES CAMBIA COUNTY HOUSING FINANCE AUTHORITY
SINGLE FAMILY MORTGAGE REVENUE BONDS, SERIFS 2003A
FROM: Joseph A. Baird (o,
P i; t ;
Assistant County Administrator ;; c��,r_
The Board of County Commissioners at its regular meeting of August 20, 2002, scheduled a
TEFRA (Tax Equity Fiscal Responsibility Act) hearing for September 10, 2002, to enable
Escambia Housing to apply for Region 9 Industrial Bond Allocation from the State. This will
allow the Escambia County Housing Finance Authority to issue Single Family Mortgage
Revenue Bonds, Series 2003A, in a principal amount not to exceed 5150,000,000.00
Following the Public Hearing, if the Board of County Commissioners wishes to grant Escambia
Housing the ability to apply for the Industrial Revenue Bond Allocation in Region 9, the Board
must approve the Resolution, Interlocal Agreement and authorize the Chaiinian and staff to sign
all necessary documents.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the Resolution and
Interlocal Agreement and authorize the Chairman to sign all necessary documents.
ATTACHMENTS
Notice of TEFRA Hearing
Summary of Program
Resolution & Interlocal Agreement (Exhibit A)
Notice of Intent to Issue Bonds and Request for Written Confiiivation
The Chairman opened the public hearing and asked if anyone wished to be heard
regarding this matter. There being none, the Chairman closed the public hearing.
ON MOTION by Commissioner Ginn, SECONDED by
Commissioner Adams, the Board unanimously approved the
Interlocal Agreement with the Escambia County Housing Finance
Authority; authorized the execution of the documentation; and
adopted Resolution 2002-065 authorizing the Escambia County
Housing Finance Authority to operate within the boundaries of
SEPTEMBER 10, 2002 33
Indian River County, Florida, to finance qualifying single-family
mortgage loans on behalf of Indian River County, Florida;
authorizing the Board of County Commissioners to enter into
agreements with the Escambia County Housing Finance Authority
and to execute and deliver certain documents and instruments in
connection therewith; approving a form of Interlocal Agreement;
approving the issuance by the Escambia County Housing Finance
Authority of not exceeding $150,000,000 single-family mortgage
revenue bonds, Series 2003A (Multi -County Program), pursuant to
Section 147(f) of the Internal Revenue Code of 1986, as amended;
providing that such bonds constitute limited, special obligations;
and providing an effective date.
DOCUMENTATION IS ON FILE IN THE
OFFICE OF THE CLERIC TO THE BOARD
RESOLUTION NO.2002-6Q 5
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE ESCAMBIA
COUNTY HOUSING FINANCE AUTHORITY TO OPERATE WITHIN THE
BOUNDARIES OF INDIAN RIVER COUNTY, FLORIDA, TO FINANCE
QUALIFYING SINGLE FAMILY MORTGAGE LOANS ON BEHALF OF
INDIAN RIVER COUNTY, FLORIDA; AUTHORIZING THE BOARD OF
COUNTY COMMISSIONERS TO ENTER INTO AGREEMENTS WITH
THE ESCAMBIA COUNTY HOUSING FINANCE AUTHORITY AND TO
EXECUTE AND DELIVER CERTAIN DOCUMENTS AND INSTRUMENTS
IN . CONNECTION ' THEREWITH; APPROVING A FORM OF
INTERLOCAL AGREEMENT; APPROVING THE ISSUANCE BY THE
ESCAMBIA COUNTY HOUSING FINANCE AUTHORITY OF NOT
EXCEEDING $150,000,000 SINGLE FAMILY MORTGAGE REVENUE
BONDS, SERIES 2003A (MULTI -COUNTY PROGRAM), PURSUANT TO
SECTION 147(fl OF THE INTERNAL REVENUE CODE OF 1986, AS
AMENDED; PROVIDING THAT SUCH BONDS CONSTITUTE LIMITED,
SPECIAL OBLIGATIONS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Chapter 159, Part IV, Florida Statutes, (the "Act") authorized
counties to create housing finance authorities to exercise powers of the Act within
their boundaries or outside their boundaries with the consent of the governing body of
the territory outside their area of operation; and
SEPTEMBER 10, 2002 34
•
RESOLUTION NO. 2002- 065
WHEREAS, the Board of County Commissioners of Escambia County, Florida,
(the "Escambia Board") on May 29, 1980, adopted Ordinance No. 80-12 by which it
created the Escambia County Housing Finance Authority (the "Authority") and
authonzed the Authority to exercise all powers under the Act; and
WHEREAS, there is no housing finance authority currently operating in Indian
River County, Florida ("Indian River County"); and
WHEREAS, pursuant to the Act, the Board of County Commissioners of Indian
River County, Florida, (the "Indian River Board") has found a shortage of affordable
housing and capital for investment therein and a need for a housing finance authority
to function in Indian River County; and
WHEREAS, it is not practicable at this time under existing Florida and Federal
laws and regulations for a single local agency to issue its bonds for the purpose of
implementing a single family housing program, although the shortage of such single
family housing and capital for investment therein is continuing in Indian River
County; and
WHEREAS, the Authority by resolution duly adopted on June 13, 2000 (the
"Enabling Resolution"), authorized a plan of finance (the `Plan") for the issuance from
tame to time of not exceeding $400,000,000 Single Family Mortgage Revenue Bonds
(Multi -County Program) (the "Program"), and
WHEREAS, the Authority has indicated that it expects to issue its Single Family
Mortgage Revenue Bonds, Series 2003A (Multi -County Program) (the "Escambia
Bonds" or the "Bonds") in a principal amount not exceeding $150,000,000, exclusive
of any amounts required for refunding purposes; and
WHEREAS, the Indian River Board desires to authorize certain actions as
necessary in connection with participation in the Program and the issuance, sale,
authentication and delivery of the Bonds by entering into an Interlocal Agreement,
dated as of September 10, 2002 (the "Interlocal Agreement"), and
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended
(hereinafter referred to as the "Code") requires public approval of certam private
activity bonds and the Plan therefor by an applicable elected representative or
governmental unit following a public hearing and the Indian River Board constitutes
an applicable elected representative or governmental unit; and
WHEREAS, pursuant to Section 147(f) of the Code a public heanng was
scheduled before the Indian River Board on behalf of the Indian River Board, the
Escambia Board and the Authority for September 10, 2002, at 9:00 a m and notice of
such hearing was given in the form required by the Code by publication more than
fourteen (14) days prior to such hearing; and
WHEREAS, the Indian River Board, has on September 10, 2002, held the
public hearing and provided at such hearing reasonable opportunity for all interested
individuals to express their views, both orally and in writing, on the issuance of the
Bonds. and
WHEREAS, the Indian River Board diligently and conscientiously considered all
comments and concerns expressed by such individuals; and
WHEREAS, the Indian River Board desires to express its approval of the action
to be taken pursuant to the Enabling Resolution and the Act, and as required by
Section 147(f) of the Code;
SEPTEMBER 10, 2002
35
j
•
RESOLUTION NO. 2002- 065
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA
Section 1 Because of the continuing shortage of affordable single family
housing and capital for investment therein in Indian River County and the continuing
impediments to a bond issue to alleviate such shortages as to single family housing, it
is hereby determined that the Indian River Board consents to the Authority exercising
its powers to issue the Bonds and to implement a plan of finance to provide capital
from sources of funds available to the Authority, including but not limited to a portion
of the proceeds of the Bonds, and proceeds of obligations refunded by the Bonds, to
establish a program to finance Mortgage Loans for single family housing within the
statutory boundaries of Indian River County ("Mortgage Loans'); provided, that the
Authority and Indian River County first enter into a written agreement setting forth
the powers, duties and limitations of the Authority as they pertain to the use of said
Bond proceeds within Indian River County and payment of the issuance costs for such
Bonds.
Section 2. In furtherance of the purposes set forth in Section 1 hereof the
Chairman or Vice -Chairman and Clerk or Deputy Clerk of the Indian River Board are
hereby authorized to execute such consents, intergovernmental agreements,
applications, instruments or other documents as shall be required to implement
participation by the Indian River Board in the Program and to provide for payment of
Indian River County's proportionate share of the costs thereof, including but not
limited to the costs of issuance of such Bonds, all as shall be approved by counsel to
Indian River County.
Section 3. The Interlocal Agreement, in substantially the form attached
hereto as Exhibit A, and made a part hereof, between Indian River County and the
Authority is hereby approved The officers of Indian River County are hereby
authorized to enter into such Interlocal Agreement on behalf of Indian River County
with such changes not inconsistent herewith as the officers executing same may
approve, such execution and delivery to be conclusive evidence of such approval The
appropriate officers of Indian River County are hereby further authorized to execute
and deliver such other documents and instruments as may be necessary to implement
such Interlocal Agreement, including, without limitation, application for up to the
maximum available private activity bond volume allocations pursuant to the Act, for
the purposes set forth in the Interlocal Agreement.
Section 4. The Indian River Board hereby approves, within the meaning of
Section 147(f) of the Code, the Authority's Plan and the issuance by the Authority from
time to time of not exceeding $150,000,000 Single Family Mortgage Revenue Bonds
(Multi -County Program), initially designated as Series 2003A, for funding the
Authority's Program for Mortgage Loans, and such other action to be taken pursuant
to the Enabling Resolution or the Act.
SEPTEMBER 10, 2002
36
•
• •
RESOLUTION NO. 2002- 065
Section 5. The principal of and premium, if any, and interest on the Bonds
and all payments required under the proposed financing agreements, including the
Interlocal Agreement, shall be payable solely by the Authonty from the proceeds
derived by the Authority under the proposed financing agreements, and Indian River
County shall never be required to (i) levy ad valorem taxes on any property within its
tentorial limits to pay the principal of and premium, if any, and interest on the Bonds
or to make any other payments provided for under the proposed financing agreements,
or (ii) pay the same from any funds of Indian River County whatsoever. Adoption of
this Resolution does not authorize or commit the expenditure of any funds of Indian
River County to pay the costs of issuance of such Bonds. The Bonds are limited,
special obligations and will not constitute a debt of the State of Flonda, Indian River
County, Escambia County or other participating Counties or the Authority or other
participating Housing Finance Authonties, but will be payable solely from payments
made from the revenues generated from the Program.
Section 6. All resolutions or parts thereof of the Indian River Board in
conflict with the provisions herein contained are, to the extent of such conflict, hereby
superseded and repealed
Section 7. This Resolution shall take effect immediately upon its adoption.
Duly adopted in the regular session this 10th day of September, 2002.
(SEAL)
ATTEST:
By
Its: Clerk
o d of County ommissi ers
INDIAN RIVER COUNTY, FLORIDA
By: Cmc j1. -4 --•.Pe"`'
Ruth Stanbndge, Chairman
Board of County Commissioners
SEPTEMBER 10, 2002 37
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v
9.C. PUBLIC DISCUSSION ITEMS - SCHEDULED FOR PUBLIC
HEARING ON SEPTEMBER 17, 2002
1. LEGEND PROPERTIES - REOUEST FOR PLANNED DEVELOPMENT
SPECL4L EXCEPTION AND PRELIMINARY PD PLAN/PLATAPPROVAL FOR THE
RESERVE AT GRAND HARBOR (LEGISLATIVE)
The Board reviewed a Memorandum of September 3, 2002:
TO: James E. Chandler, County Administrator
D SIGN HEAD CONCURRENCE:
Robert M. Keating, AICP ' '
Community Development Director
THROUGH: Stan Boling, AICP
Planning Director
FROM: John McCoy,
Senior Planner
DATE: September 3, 2002
SUBJECT: NOTICE OF SCHEDULED PUBLIC HEARING FOR THE SEPTEMBER 17TH, 2002
BOARD MEETING
It is requested that the data herein be given foiiiial consideration by the Board of County
Commissioners at its regular meeting of September 10, 2002.
DESCRIPTION AND CONDITIONS
Please be advised that the following public hearing has been scheduled for Board consideration at its
September 17, 2002, meeting
1. Legend Properties request for planned development special exception and preliminary PD plan/plat
approval for The Reserve at Grand Harbor (Legislative).
RECOMMENDATION
The above referenced public hearing notice is provided for the Board's infoation. No action is
needed.
NO ACTION REQUIRED OR TAKEN.
SEPTEMBER 10, 2002 38
•
11.F.
EMERGENCY SERVICES DISTRICT - INTERNATIONAL
ASSOCIATION OF FIREFIGHTERS LOCAL 2201 -
COLLECTIVE BARGAINING AGREEMENT
Moved to 14.A.
11.G.1. VERO LAKE ESTATES STORMWATER IMPROVEMENTS,
PHASE I - CEM ENTERPRISES, INC. OF APOPKA - FINAL
CHANGE ORDER AND RELEASE OF RETAINAGE
The Board reviewed a Memorandum of August 27, 2002:
TO: James Chandler, County Administrator
THROUGH: James W. Davis, P.E., Public Works Director
FROM:
W. Keith McCully, P.E., Esq., Stoimwater Engineer/Al
SUBJECT: APPROVAL OF FINAL CHANGE ORDER AND RELEASE OF
RETAINAGE FOR VERO LAKE ESTATES STORMWATER
IMPROVEMENTS, PHASE I
DATE: August 27, 2002
DESCRIPTION AND CONDITIONS
On November 20, 2001, the County Commission executed a construction contract with C. E. M.
Enterprises, Inc of Apopka, Florida, to construct Phase I stormwater improvements to the Vero Lake
Estates subdivision. The Contract is complete and we now ask the Commission to approve Final
Change Order No. 5 and the release of retainage for the project.
Final Change Order No. 5 includes some necessary miscellaneous construction work such as
additional sod and pipe, and it adjusts the Contract quantities to reflect Record Drawing quantities.
It increases the project cost by $31,194.32. (Note that Change Order Item No. 1 is for additional
work that was required because some flared end sections did not fit properly onto the end of the pipe
The pipe supplier has already reimbursed the County for the full amount of this Change Order Item
(S9,782.62). Therefore the actual `out-of-pocket ' expense for the County for this Change Order is
$21,411.70.) The revised final Contract Price is $1,549,742.47
The final pay request also includes the release of the project retainage, $154,974.25.
SEPTEMBER 10, 2002 39
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•
RECOMMENDATIONS
Staff recommends the Board of County Commissioners authorize the Chaiiivan to approve and sign
Final Change Order No. 5 and approve the final pay request, including the release of the project
retainage.
FUNDING
1. Indian River County's share of the funding will come from Account No. 315-214 541-
068.52.
2. The remainder of the funding will come from Account No. 185-214-541-068.52.
Funding will come from the following sources:
a. 319(h) Grant = $626,808
b. Vero Lake Estates Municipal Service Taxing Unit = $250,000
c. Indian River County Local Option Sales Tax = $384,484.47
d. Indian River Lagoon Program = $250 000
e. St. Johns River Water Management District Cost -Share Grant = $30,000
f. Florida Yards & Neighborhoods — IFAS = $8,450
ATTACHMENTS
1. Two copies of Final Change Order No. 5
2. Two copies of Contractor's Final Pay Request (Application for Payment No. 8)
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Tippin, the Board unanimously approved and
authorized the Chairman to sign Final Change Order No. 5 and
approved the final pay request, including the release of the project
retainage, as recommended by staff.
DOCUMENTATION IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
SEPTEMBER 10, 2002 40
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11.H.1.
TIMBER RIDGE COMMUNITY WATER SERVICE LINE
REPLACEMENT (R&R) - PHASE I - RESIDENTIAL WATER
SERVICE LINE REPLACEMENT PROGRAM - GEORGE E.
FRENCH
The Board reviewed a Memorandum of August 23, 2002:
Date:
To:
Friday August 23, 2002
James E Chandler
County Administrator
Thru: W. Erik Olson i
Director of Utility ervices
Prepared and
Staffed By:
Gene A. Rauth, Operations Manager
Gordon E. Sparks, PE, Environmental Engineer
Subject: Residential Water Service Line Replacement Program - Timber Ridge Community
Water Service Line Replacement (R&R) Phase I
BACKGROITND•
Timber Ridge is a subdivision consisting of 228 existing single and multi -family family homes plus a
clubhouse and guardhouse in the 600 block of Oslo Road. Construction was begun in the 1980's and is
served by both water and sewer service from the County's facilities. The water service Imes between the
water mains and meter boxes were constructed of polybutylene, which has proven to be an inferior material
in this application, due to frequent failure. Polybutylene services liens are no longer used in drinking water
system. In July 2002, the Timber Ridge Homeowner's Association informed the Utilities Depat Lnient that
they have planned road resurfacing improvement project along Timber Ridge Trail, Fox Trail and Fox Run
streets. They request that any utility work, which would involve cutting the pavement, be done as soon as
possible so as to avoid ruining the new pavement surface.
ANAT.YSJS•
Approximately 10% of the single and double polybutylene water service lines that serve 228 meters have
failed within the last several years requiring emergency replacements by the County's Utility personnel.
Some of the repairs were made after hours requiring overtime compensation and at great cost and
inconvenience to our customers. Since it would be only a matter of time before all remaining water services
fail and require replacement, the Utilities Depaitnient believes it is prudent to be proactive and replace them
in an orderly and timely manner as part of the scheduled line and replacement program. The Department
has had success stories in other communities in replacing polybutylene services including Cambridge Park
and Bent Pine.
The Utilities Department has reviewed the available options for replacement and determined the best way to
effect the replacement was to use the Utility Department Labor Contractor. The material for the project
would be directly purchased by the Utility. This decision was made based on man-hour availability of
Utility maintenance crews, continuity of work, existing water table conditions and customer inconvenience.
An analysis of the replacement of all water services serving the 228 existing meters revealed that the total
cost of labor and materials for this project would oe approximately 5286,367.45 (see Attachment 1).
SEPTEMBER 10, 2002 41
f
Because of the high cost of this alternative, it was decided to consider only those streets that would be
affected by the pavement resurfacing proposed at this time (Phase I). The total cost of labor and materials
for the Phase I portion of the project is approximately $78,433.32 (see Attachment 2, Cost Estimate and
Contractor's Bid Item List, August 25 2002), with a further breakout of $62,031.92 for labor, and
$16,401.40 for direct purchase of material This amount is more in keeping with funds budgeted for FY 02-
03. The County s Labor Contractor due to the estimated cost of the project will provide a Performance and
Payment Bond.
R FCOMMFND 4TTON•
The staff of the Depat lnient of Utility Services recommends the Board of County Commissioners:
a) Approve the Phase I project at an estimate cost of $78,433.32 for labor and material, and authorize
staff to proceed.
b) Authorize the Chairman to execute Work Authorization Directive No. 2001-033 (see Attachment 3)
in the amount of $62,031.92 to George French Inc. for labor, including 10% for contingency.
T,TST OF ATTACTiNIFNTS•
Attachment 1 — Total Project Estimate and Contractor's Bid Item List (July 25, 2002).
Attachment 2 - Cost Estimate and Contractor's Bid Item List (August 21, 2002) for Phase I Only.
Attachment 3 - Work Authorization Directive No. 2001-033 to George French Inc.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Macht, the Board unanimously (a) approved the
Phase I project at an estimated cost of $78,433.32 for labor and
material and authorized staff to proceed; and (b) authorized the
Chairman to execute Work Authorization Directive No. 2001-033
in the amount of $62,031.92 to George French Inc. for labor,
including 10% for contingency, as recommended by staff.
DOCUMENTATION IS ON FILE IN THE
OFFICE OF THE CLERK TO 1 HE BOARD
SEPTEMBER 10, 2002 42
mom
• •
11.H.2.
DEPARTMENT OF UTILITY SERVICES 452.200 MHZ
UHF WASTEWATER RADIO TELEMETRY
FREQUENCY - DATA FLOW SYSTEMS, INC.
The Board reviewed a Memorandum of August 23, 2002:
Date:
To:
Thru:
Prepared and
Staffed By:
Subject:
Friday August 23, 2002
James E Chandler
County Administrator
V
Director of Utility Servi % d s
Gene A. Rauth, NC -
Manager of Utility Operations''
W. Erik Olson
DEPARTMENT OF UTILITY SERVICES 452.200 MHz
UHF WASTEWATER RADIO TELEMETRY FREQUENCY
BACKGROUND:
On May 21, 2002 the Board of County Commissioners approved staff's request to proceed with Option #
1, to purchase the higher legal rights for the 452.200 MHz UHF frequency from Telecom Network, Inc.,
in the amount of $30,000. It was the intention of Option #1 to eliminate the signal interference the system
was experiencing from an intetutittent, non -Indian River County source. As stated in the earlier agenda
item, it was staff's intent to bring back to the Board the Contract of Sale as a separate agenda item at a
later date.
ANALYSIS:
Upon further investigation and development of Option #1, staff has been provided additional information
from Data Flow Systems, Inc. (See attached letter). After reviewing this information, it is the consensus
of both the Department of Utility Services and the County Attorney's Office, that Option #2 should be
exercised as the long-term solution to the interference problem. Communications International Inc., as
an independent 3rd party, has also reviewed this Solution. (See attached). Communications International's
recommendation is consistent with staff's consensus. Staff has requested a formal price quote from Data
Flow Systems, Inc., outlining the updated estimated expenses for Option #2. (See attached). This price
quote has the addition of a 15% project contingency, in the amount of $10,000.
Option # 2: Switch the system to an available UHF frequency other than the 452.200 MHz UHF
frequency.
Description
Additional Central Site
Re -Tuning of Existing Crystal Radios
Replacement of 10% Re -Crystal Failure
Re -Tuning of Existing Synthesized Radios
FCC Licensing Services
Sub Total
Continaencv nn Ancrox. 15%
SEPTEMBER 10, 2002
Total
Cost (3)
$ 8,963
$ 32,005
$ 22,25
$ 5,400
S 7.100
375,993.00
810.000
$35,993.00
Funding Account
FY 02-03 Capital
FY 02-03 Budget
FY 02-03 Budget
FY 02-03 Budget
FY 02-03 Budget
43
Information
472-000-169 Wastewater
R&R 471-000-169-235
R&R 471-000-169-235
R&R 471-000-169-235
471-218-536-034.97 Licensing
1 •
RECOMMENDATION:
It is staffs recommendation that the Board of County Commissioners approve the request to proceed with
Option 112 with Data Flow Systems, Inc. in the amount of $85,993.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Ginn, the Board unanimously approved the request
to proceed with Option #2 with Data Flow Systems, Inc. in the
amount of $85,993, as recommended by staff.
13.B. VICE CHAIRMAN JOHN W. TIPPIN - ECONOMIC
DEVELOPMENT COUNCIL - APPOINT COMMISSIONER MACHT
AS NEW CHAIR
Vice Chairman Tippin stated that he will be retiring soon. In view of that, and because of
the current activity with the Council, he asked that Commissioner Macht be appointed the new
Chairman of the Economic Development Council to retain continuity in reporting and
involvement.
ON MOTION by Commissioner Tippin, SECONDED by
Commissioner Ginn, the Board unanimously approved the
appointment of Commissioner Ken Macht as the new Chair of the
Economic Development Council.
13.D. COMMISSIONER CAROLINE D. GINN - MANWAC
RECOMMENDATIONS ON STATE PROPOSED REVISIONS TO
MANATEE PROTECTION SPEED ZONES IN THE JUNGLE TRAIL
NARROWS AND THE VERO BEACH POWER PLANT
The Board reviewed a Memorandum of September 9, 2002:
SEPTEMBER 10, 2002 44
•
TO: James E. Chandler
Cou . • . inistrator
ONCURRENCE:
ti
,/!{ t1 � .moi l �%CCV
obert M. Keating, ICP o7
Community Development DActor
THROUGH: Roland M. DeBloigrATICP
Chief, Environmental Planning
& Code Enforcement
FROM: Brian Poole, FREP
Senior Environmental Planner
DATE: September 9, 2002
RE•
Board Consideration of MANWAC Recommendations on State Proposed
Revisions to Manatee Protection Speed Zones in the Jungle Trail Narrows and at
the Vero Beach Power Plant
It is requested that the Board of County Commissioners formally consider the following information at
the Board's regular meeting of September 10, 2002.
BACKGROUND
In January 2000, the Save the Manatee Club and a number of other non-governmental environmental
organizations filed suit against the Flonda Fish and Wildlife Conservation Commission (FWC)
alleging that the State had not done enough to protect endangered manatees. As part of a settlement of
that lawsuit, the FWC is proposing to increase boating speed zone restrictions in the Jungle Trail
Narrows and at the Vero Beach Power Plant (See Attachment 1).
This past year, the FWC conducted several public meetings and a public hearing within Indian River
County soliciting public comment on these two proposed speed zone area changes. This Thursday,
September 12, 2002, the FWC will hold a final public hearing in Kissimmee, at which the FWC will
finalize its proposed changes to the two speed zone areas.
On September 6, 2002, the Marine Advisory/ Narrows Watershed Action Committee (MANWAC)
reviewed the proposed speed zone changes. The MANWAC's concerns and recommendations are
summarized in Attachment 2 to this memorandum.
This matter is now being presented to the Board for the Board to consider ratifying the MANWAC's
recommendations for presentation at the FWC September 12 final hearing.
SEPTEMBER 10, 2002 45
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•
ALTERI\ATIVES & ANALYSIS
Following is a summary of existing boating speed zone restrictions in the Jungle Trail Narrows and at
the Vero Beach Power Plant; FWC's proposed revisions to those areas; and MANWAC's
recommendations. Also included are proposed changes to Gifford Cut speed zones as included in the
County Manatee Protection Plan
Vero Beach Power Plant
Existine Sneed Zone: Within the Vero Isle "finger" canals, just north of the Vero Beach Power Plant,
the existing speed zones are `idle speed' year round.
FWC Proposed Speed Zone* Within the westernmost finger canal and the western most part of the
entrance canal, the proposed speed zone would be `no entry' from November 15 through March 31
and idle speed the remainder of the year. Property owners within the `no entry' area would receive a
sticker or tag to allow them access to their property. In addition, extra stickers or tags would be issued
to canal -front residents to allow for guest boaters.
MANWAC Recommendation: MANWAC recommends that the County accept the proposed speed
zone change but advise the FWC that it needs to develop a sticker system to ensure that not too many
stickers are given out for `guests." Also, the FWC should allow environmental tour guides to access
the canals, provided they (as well as resident guests) undergo manatee protection education in order to
obtain a sticker.
Jungle Trail Narrows
Existin Seed Zone: Within the Jungle Trail Narrows, the existing speed zones are as follows:
• Within the Atlantic Intracoastal Waterway (AIW), there is a 30 -mile per hour speed limit from
November l n through April 30`h. During the rest of the year, the speed is unregulated within
the AIW.
• Outside the AIW channel, the speed zone is slow speed from November 1 s` through April 30th
and unregulated the remainder of the year.
FWC Proposed Speed Zone: Within the Jungle Trail Narrows, the FWC proposed speed zones are as
follows:
• Within the AIW, the speed will be reduced to slow speed year round from just north of AIW
channel marker 112 north to AIW channel marker 95. The remainder of the MW within the
Jungle Trail Narrows (from AIW channel marker 95 north to approximately %z mile south of
the CR 510 bridge) will have a speed limit of 30 miles per hour year round.
• Outside the AIW, the speed zone will be slow speed year round.
SEPTEMBER 10, 2002
46
•
•
MANWAC Recommendations: MANWAC's position is that the proposed revisions are too restrictive
and would eliminate one of only two wind -protected water ski areas in the County. MANWAC
recommends that the north portion of the Narrows (north of Marker 95) remain as is currently
restricted, and that proposed FWC changes south of Marker 95 (the southern portion of the Narrows)
be revised such that slow speed in the AN/ channel would be seasonal instead of year-round.
Gifford Cut
The FWC is not proposing any changes to the speed zones within Gifford Cut. However, the County's
adopted Manatee Protection Plan proposes to change the speed zones in this area to facilitate boating
safety. MANWAC recommends that the FWC formally adopt the MPP recommended changes to the
Gifford Cut area in conjunction with the proposed speed zone changes in the Jungle Trail Narrows and
at the Vero Beach Power Plant.
RECOMMENDATIONS
Staff recommends that the Board ratify the MANWAC's recommendations as presented herein (and in
Attachment 2). Moreover, staff recommends that the Board authorize MANWAC Chairman
Commissioner Ginn as well as MANWAC members Bill Moody and Jack Jackson to attend the
September 12 FWC hearing in Kissimmee and speak on behalf of MANWAC and the Board of
County Commissioners.
ATTAC
ENTS
1. FWC hearing notice and summary of proposed speed zone changes.
2. Summary of MANWAC concerns and recommendations.
3. Excerpt for County MPP showing proposed changes to Gifford Cut boating speed zones
Commissioner Ginn noted that the Marine Advisory Narrows Watershed Action
Committee (MANWAC) met last Friday and made its recommendations on the State's proposed
revisions to the Manatee Protection Speed Zones in the Jungle Trail Narrows and at the Vero
Beach Power Plant. She asked for permission to attend the Florida Fish and Wildlife
Conservation Commission's meeting in Kissimmee on Thursday, September 12, to present the
recommendations made by MANWAC.
SEPTEMBER 10, 2002 47
Commissioner Ginn and Chief of Environmental Planning Roland DeBlois answered
questioning by the Board and further explained the recommendations.
Commissioner Ginn added that MANWAC also wants to allow a few trained
environmental tour guides who would need to purchase a license or tag. Discussion ensued
regarding qualifications for such a license or tag, areas set aside for skiers, and seasonal changes
in speed limits.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Tippin, the Board unanimously ratified
MANWAC's recommendations as presented in the Memorandum
and approved out -of -county travel for Commissioner Ginn, as well
as MANWAC members, Bill Moody and Jack Jackson, to attend
the Florida Fish and Wildlife hearing on September 12, 2002 in
Kissimmee, Florida to present the MANWAC recommendations
more fully set forth in Attachment 2 to staff's Memorandum, as
follows:
ATTACHMENT2
Following is a summary of MANWAC concerns and recommendations on the proposed rulemaking
by the FWC regarding changes to the manatee protection speed zones in Indian River County.
Vero Beach Power Plant
As presented by FWC staff at several meetings, property owners within the proposed `Restricted
Entry' area of the westem most canal just north of the Vero Beach Power Plant will be allowed
unrestricted entry into this area for the purpose of accessing their property. This access will be
controlled by the use of some sort of identifying sticker or tag. The MANWAC, on a unanimous vote,
expressed the following concerns.
How many stickers or tags will be issued? The concern is that if one sticker or tag is issued
for each property and then several each for guests or friends, soon the purpose of the restricted
entry area will be moot as large numbers of boats will be authorized to be in the restricted
entry area.
Will other boat operators such as environmental tour providers be issued stickers or tags
in much the same manner as they are issued exemption from some speed zone
requirements? The concern is that eco -tourism is gaining in popularity and there are a
number of these operators in the area who routinely navigate in this area for the purpose of
environmental education.
SEPTEMBER 10, 2002
48
The MANWAC, on a unanimous vote, had the following recommendation:
As a condition of issuance of a sticker or tag the applicant be given an educational
experience. This could be in the form of a test, and/or a required training session.
Jungle Trail Narrows
The MANWAC, on a unanimous vote, had the following recommendations for changing the proposed
speed zones:
From AIW channel marker 95 north, the existing speed zones would remain in place (30
mph channel; slow outside channel, 11/1 through 4/30; unregulated the rest of the year).
From AIW channel marker 95 south, to just north of AIW channel marker 112, outside
of the AIW channel the speed zone would be slow speed year round; within the MW
channel, slow speed from 11/1 through 4/30 and 30 mph the rest of the year.
This speed zone scheme will do two things, it will increase speed zone restrictions in the southern
portion of the Jungle Trail Narrows (which is consistent with the FWC proposal), will allow for
recreational boating activities to occur in the northern portion of the Jungle Trail Narrows during
periods of year when manatees are less likely to be in the area; and will improve boating safety by
providing an alternative ski site (Gifford Cut being the other ski site) in the summer.
Gifford Cut
The MANWAC, on a unanimous vote, had the following recommendation:
Approve the changes to the speed zones in the Gifford Cut area as identified in the
adopted Manatee Protection and Boating Safety Comprehensive Management Plan. The
Indian River County Sheriffs Office and the Vero Beach Power Squadron have both indicated
that as currently configured the unregulated area is a boating safety hazard due to the short and
narrow unregulated area provided for turn around.
The change in speed zones in Gifford Cut accomplishes the following:
provides an expanded turn around area for ski boats;
converts a portion of the speed zone in the area to 'slow speed'; and
results in less overall unregulated area.
Re resentation at the FWC meetin on Se tember 12 2002.
The MANWAC, on a unanimous vote, had the following recommendation:
13111 Moody and John Jackson will represent the above noted concerns and
recommendations to the FWC at the rulemaking hearing on September 12, 2002. In
addition, the Chairman of the MANWAC, Indian River County Commissioner Caroline
Ginn, may also represent the MANWAC at the FWC September 12, 2002, meeting if her
schedule permits.
SEPTEMBER 10, 2002
49
14.A. EMERGENCY SERVICES DISTRICT
The Chairman announced that immediately upon adjournment, the Board would
reconvene as the Board of Commissioners of the Emergency Services District. Those Minutes
are being prepared separately.
14B. SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment of the Emergency Services
District meeting, the Board would reconvene as the Board of Commissioners of the Solid Waste
Disposal District. Those Minutes are being prepared separately.
14.C. ENVIRONMENTAL CONTROL BOARD
None.
There being no further business, on Motion duly made, seconded and carried, the Board
adjourned at 9:28 a.m.
ATTEST:
Jeffre`i` rBarton, Clerk Ruth M. Stanbridge, Chairman
Minutes Approved:
SEPTEMBER 10, 2002 50