HomeMy WebLinkAbout11/12/2013 (2)MINUTES ATTACHED
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
COMMISSION AGENDA
TUESDAY, NOVEMBER 12, 2013 - 9:00 A.M.
County Commission Chamber
Indian River County Administration Complex
180127th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS
Joseph E Flescher, Chairman
Wesley S Davis, Vice Chairman
Peter D. O'Bryan
Bob Solari
Tim Zorc
District 2
District 1
District 4
District 5
District 3
Joseph A. Baird, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk to the Board
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
9:00 A.M.
PAGE
Jeffrey R. Smith, Clerk of Circuit Court and
Comptroller
Dylan Reingold, County Attorney
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
A. Presentation of '2013 Friend of 4-H ' Award to David Fleetwood, Indian
River County Parks Superintendent, for His Great Contributions and
Invaluable Assistance to the 4-H Program Throughout the Year by Christine
Kelly-Begazo, Indian River County OF/IFAS Extension Agriculture Agent
B. Presentation by Helene Caseltine, Economic Development Director, Indian
River County Chamber of Commerce on Website Launched to Attract
Business
BK 144PG544
November 12, 2013 Page 1 of 6
6.
APPROVAL OF MINUTES
A. Regular Meeting of October 1, 2013
B. Regular Meeting of October 8, 2013
7. INFORMATIONAL ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
A. Appointment of District 3 Appointee to Children's Services Advisory
Committee
(memorandum dated November 6, 2013)
PAGE
1-5
8. CONSENT AGENDA
A. Approval of Warrants — October 18 2013 to October 31, 2013
(memorandum dated October 31, 2013) 6-16
B. Indian River County Appointments to the Economic Opportunities Council
(EOC)
(memorandum dated November 5, 2013)
17-18
C. Rejection of Bids for IRC Bid No. 2013051 South County RO Plant Storage
Tank Interconnect Project
(memorandum dated November 4, 2013)
19-21
D. Sandridge Golf Course Telephone System Replacement Proposal for NEC
Telephone System Replacement and Approval of NEC Corporation of
America (NEC) as Sole Source Provider
(memorandum dated November 4, 2013)
22-26
E. FDEP Grant Agreement No. 14IR2, Hurricane Sandy Beach Repair Project —
Sector 3
(memorandum dated November 4, 2013)
27-59
F. Amendment to Elevated Water Tank Space License Agreement with Sprint
(memorandum dated November 5, 2013) 60-88
G. Approval of Bid Award for IRC Bid No. 20140008, US1 Widening Utility
Conflicts from Oslo Road to County Line
(memorandum dated November 4, 2013)
89-103
H. Interlocal Agreement between the Town of Orchid and Indian River County
Post Hurricane Sandy Dune Project Reimbursement
(memorandum dated November 6 2013)
104-108
8K 144 PG 545
November 12, 2013 Page 2 of 6
8. CONSENT AGENDA PAGE
I. Proposed Fourth Amendment to Facility Lease Agreement — Historic
Dodgertown
(memorandum dated November 4, 2013) 109-113
J. Proposal for Replacement of SONET (Synchronous Optical NETworking)
System and Approval of Precision Contracting Services (PCS) as a Sole
Source Provider
(memorandum dated November 5, 2013)
114-121
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
A. Jeffrey R. Smith, Indian River County Clerk of Circuit Court and
Comptroller
Constitutional Officer Financial Report for Fiscal Year 2012-2013
(letter dated October 30, 2013)
122-124
B. Leslie R Swan, Indian River County Supervisor of Elections
Constitutional Officer Financial Report for Fiscal Year 2012-2013
(letter dated October 24, 2013)
C. Deryl Loar, Indian River County Sheriff
Constitutional Officer Financial Report for Fiscal Year 2012-2013
(letter dated October 28, 2013)
125-131
132-139
D. David C. Nolte, Indian River County Property Appraiser
Constitutional Officer Financial Report for Fiscal Year 2012-2013
(letter dated October 31, 2013)
140-146
E Carole Jean Jordan, Indian River County Tax Collector
Constitutional Officer Financial Report for Fiscal Year 2012-2013
(letter dated October 30, 2013)
147-150
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
B. PUBLIC DISCUSSION ITEMS
Please give your name and address, and then give your remarks. Please try to limit your
remarks to three minutes.
1. Request to Speak from Joe Wiggins Regarding South County Park
Multi-purpose Building and Playground for Children
151
NC I14PG5t16
November 12, 2013 Page 3 of 6
10. PUBLIC ITEMS PAGE
C. PUBLIC NOTICE ITEMS
None
11. COUNTY ADMINISTRATOR MATTERS
None
12. DEPARTMENTAL MATTERS
A. Community Development
1. Condemnation, Demolition and Removal of Unsafe Structures
(memorandum dated October 17, 2013) 152-168
B. Emergency Services
None
C. General Services
None
D. Human Resources
None
E. Human Services
F.
None
Leisure Services
None
G. Office of Management and Budget
None
H.
Recreation
None
I. Public Works
None
BX 1 414 PG 547
November 12, 2013 Page 4 of 6
12. DEPARTMENTAL MATTERS PAGE
J.
Utilities Services
None
13. COUNTY ATTORNEY MATTERS
A. Election Requirements
(memorandum dated November 1, 2013) 169-170
14. COMMISSIONERS ITEMS
A. Commissioner Joseph E. Flescher, Chairman
None
B. Commissioner Wesley S. Davis, Vice Chairman
None
C. Commissioner Peter D. O'Bryan
None
D.
Commissioner Bob Solari
1. Proclamation Protocol and Policy
(memorandum dated November 5, 2013) 171-176
E Commissioner Tim Zorc
1. Economic Development — Positioning Initiative
(memorandum dated October 11, 2013)
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B.
None
177-179
Solid Waste Disposal District
1. Approval of Minutes Regular Meeting of September 10, 2013
2. Approval of Minutes Regular Meeting of September 17, 2013
3. Approval of Minutes Regular Meeting of October 1, 2013
BK I44PG548
November 12, 2013 Page 5 of 6
15. SPECIAL DISTRICTS AND BOARDS PAGE
' B. Solid Waste Disposal District
4. Amendment No. 3 to Republic Services for Rain Flap Removal
Project & Approval to Install Fleetzoom Monitoring System
(memorandum dated October 31, 2013) 180-200
C.
5. Work Order No. 8 to Geosyntec for Construction Services for the
Rain Flap Removal Project
(memorandum dated November 4, 2013)
201-211
Environmental Control Board
None
16. ADJOURNMENT
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure
that a verbatim record of the proceedings is made which includes the testimony and evidence upon
which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
The full agenda is available on line at the Indian River County Website at www.ircgov.com The full
agenda is also available for review in the Board of County Commission Office, the Indian River County
Main Library, and the North County Library.
Commission Meeting may be broadcast live by Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5.00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5:OOp.m.
November 12, 2013
OK 144 PG 549
Page 6 of 6
JEFFREY R. SMITH
Clerk to the Board
INDEX TO MINUTES OF REGULAR MEETING
OF BOARD OF COUNTY COMMISSIONERS
NOVEMBER 12, 2013
1. CALL TO ORDER 1
2. INVOCATION 1
3. PLEDGE OF ALLEGIANCE 1
4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS 2
DELETE: ITEM 5.F. PRESENTATION BY DAVID KING, PRESIDENT, INEOS NEWPLANET
BIOENERGY, ON VEGETATIVE WASTE DISPOSAL SITE OPENING 2
DELETE: ITEM 9 E CAROLE JEAN JORDAN, INDIAN RIVER COUNTY TAX COLLECTOR 2
ADD: ITEM 14.C.1. COMMISSIONER O BRYAN'S MATTERS - UPDATE ON THE INDIAN
RIVER LAGOON COUNTIES COLLABORATIVE (IRLCC) 2
MOVE: ITEM 14.E 1 COMMISSIONER ZORC'S MATTERS - ECONOMIC DEVELOPMENT
POSITIONING INITIATIVE TO FOLLOW ITEM 8. J. CONSENT AGENDA 2
5. PROCLAMATIONS AND PRESENTATIONS 2
5.A. PRESENTATION OF "2013 FRIEND OF 4-H" AWARD TO DAVID FLEETWOOD,
INDIAN RIVER COUNTY PARKS SUPERINTENDENT FOR HIS GREAT
CONTRIBUTIONS AND INVALUABLE ASSISTANCE TO THE 4-H PROGRAM
THROUGHOUT THE YEAR BY CHRISTINE KELLY-BEGAZO, INDIAN RIVER
COUNTY OF/IFAS EXTENSION AGRICULTURE AGENT 2
BE I44PG550
November 12, 2013 1
5.B. PRESENTATION BY HELENE CASELTINE, ECONOMIC DEVELOPMENT DIRECTOR,
INDIAN RIVER COUNTY CHAMBER OF COMMERCE ON WEBSITE LAUNCHED TO
ATTRACT BUSINESS 3
6. APPROVAL OF MINUTES 3
6.A. REGULAR MEETING OF OCTOBER 1, 2013 3
6.B. REGULAR MEETING OF OCTOBER 8, 2013 3
7. INFORMATIONAL ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING
BOARD ACTION 3
7.A. APPOINTMENT OF DISTRICT 3 APPOINTEE TO CHILDREN'S SERVICES ADVISORY
COMMITTEE 3
8. CONSENT AGENDA 3
8.A. APPROVAL OF WARRANTS - OCTOBER 18, 2013 TO OCTOBER 31, 2013 4
8.B. INDIAN RIVER COUNTY APPOINTMENTS TO THE ECONOMIC OPPORTUNITIES
COUNCIL (EOC) 4
8.C. REJECTION OF BIDS FOR IRC BID NO. 2013051 SOUTH COUNTY RO PLANT
STORAGE TANK INTERCONNECT PROJECT 5
8.D. SANDRIDGE GOLF COURSE TELEPHONE SYSTEM REPLACEMENT PROPOSAL FOR
NEC TELEPHONE SYSTEM REPLACEMENT AND APPROVAL OF NEC
CORPORATION OF AMERICA (NEC) AS SOLE SOURCE PROVIDER 5
8.E. FDEP GRANT AGREEMENT No. 14IR2, HURRICANE SANDY BEACH REPAIR
PROJECT - SECTOR 3 6
8.F. AMENDMENT TO ELEVATED WATER TANK SPACE LICENSE AGREEMENT WITH
SPRINT 6
8.G. APPROVAL OF BID AWARD FOR IRC BID No. 20140008, US1 WIDENING
UTILITY CONFLICTS FROM OSLO ROAD TO COUNTY LINE 7
8.1-I. INTERLOCAL AGREEMENT BETWEEN THE TOWN OF ORCHID AND INDIAN RIVER
COUNTY - POST HURRICANE SANDY DUNE PROJECT REIMBURSEMENT 7
8.1. PROPOSED FOURTH AMENDMENT TO FACILITY LEASE AGREEMENT - HISTORIC
DODGERTOWN (VEROTOWN, LLC) 8
November 12, 2013 2
Off 144 PG 551
8.J. PROPOSAL FOR REPLACEMENT OF SONET (SYNCHRONOUS OPTICAL
NETWORKING) SYSTEM AND APPROVAL OF PRECISION CONTRACTING
SERVICES (PCS) AS A SOLE SOURCE PROVIDER 8
9. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES 9
9.A. JEFFREY R. SMITH, INDIAN RIVER COUNTY CLERK OF CIRCUIT COURT AND
COMPTROLLER 9
Constitutional Officer Financial Report for Fiscal Year 2012-2013 9
9.B. LESLIE R. SWAN, INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 9
Constitutional Officer Financial Report for Fiscal Year 2012-2013 10
9.C. DERYL LOAR, INDIAN RIVER COUNTY SHERIFF 10
Constitutional Officer Financial Report for Fiscal Year 2012-2013 10
9.D. DAVID C. NOLTE, INDIAN RIVER COUNTY PROPERTY APPRAISER 10
Constitutional Officer Financial Report for Fiscal Year 2012-2013 11
9 E DELETED - CAROLE JEAN JORDAN, INDIAN RIVER COUNTY TAX COLLECTOR 11
Constitutional Officer Financial Report for Fiscal Year 2012-2013 11
10. PUBLIC ITEMS 11
10.A. PUBLIC HEARING - NONE 11
10.B. PUBLIC DISCUSSION ITEMS 11
10.B.1. REQUEST TO SPEAK FROM JOE WIGGINS REGARDING SOUTH COUNTY PARK
MULTI-PURPOSE BUILDING AND PLAYGROUND FOR CHILDREN 1 1
10.C. PUBLIC NOTICE ITEMS - NONE 12
11. COUNTY ADMINISTRATOR MATTERS - NONE 12
12. DEPARTMENTAL MATTERS 12
12.A. COMMUNITY DEVELOPMENT 12
12.A.1. CONDEMNATION, DEMOLITION AND REMOVAL OF UNSAFE STRUCTURES 12
12.B. EMERGENCY SERVICES - NONE 13
12.C. GENERAL SERVICES - NONE 13
12.D. HUMAN RESOURCES - NONE 13
12.E. HUMAN SERVICES - NONE 13
BIC 144 PG 552
November 12, 2013 3
12.F. LEISURE SERVICES - NONE 13
12.G. OFFICE OF MANAGEMENT AND BUDGET - NONE 13
12.H. RECREATION - NONE 13
12.I. PUBLIC WORKS - NONE 14
12.J. UTILITIES SERVICES - NONE 14
13. COUNTY ATTORNEY MATTERS 14
13.A. ELECTION REQUIREMENTS 14
14. COMMISSIONER ITEMS 14
14.A. COMMISSIONER JOSEPH E FLESCHER, CHAIRMAN - NONE 14
14.B. COMMISSIONER WESLEY S. DAVIS, VICE CHAIRMAN - NONE 14
14.C. COMMISSIONER PETER D. 0 BRYAN 14
14.C.1. ADDITION - UPDATE ON THE INDIAN RIVER LAGOON COUNTIES
COLLABORATIVE MEETING (IRLCC) OF NOVEMBER 8, 2013 14
14.D. COMMISSIONER BOB SOLARI 15
14.D.1. PROCLAMATION PROTOCOL AND POLICY 15
14.E. COMMISSIONER TIM ZORC 16
14 E 1 ECONOMIC DEVELOPMENT - POSITIONING INITIATIVE 16
15. SPECIAL DISTRICTS AND BOARDS 20
15.A. EMERGENCY SERVICES DISTRICT - NONE 20
15.B. SOLID WASTE DISPOSAL DISTRICT 20
15.B.1. APPROVAL OF MINUTES - MEETING OF SEPTEMBER 10, 2013 20
15.B.2. APPROVAL OF MINUTES - MEETING OF SEPTEMBER 17, 2013 20
15.B.3. APPROVAL OF MINUTES - MEETING OF OCTOBER 1, 2013 20
15.B.4. AMENDMENT No. 3 TO REPUBLIC SERVICES FOR RAIN FLAP REMOVAL PROJECT
& APPROVAL TO INSTALL FLEETZOOM MONITORING SYSTEM 20
15.B.5. WORK ORDER No. 8 TO GEOSYNTEC FOR CONSTRUCTION SERVICES FOR THE
RAIN FLAP REMOVAL PROJECT 20
15.C. ENVIRONMENT CONTROL BOARD - NONE 20
16. ADJOURNMENT 20
November 12, 2013 4
KK 144 PG 553.
JEFFREY R. SMITH
Clerk to the Board and Comptroller
November 12, 2013
REGULAR MEETING OF THE BOARD OF COUNTY
COMMISSIONERS
The Board of County Commissioners of Indian River County, Florida, met in Regular
Session at the County Commission Chambers, 1801 27th Street, Vero Beach, Florida, on
Tuesday, November 12, 2013. Present were Chairman Joseph E Flescher, and Commissioners
Peter D. O'Bryan, Bob Solari, and Tim Zorc. Vice Chairman Wesley S. Davis was absent. Also
present were County Administrator Joseph A. Baird, County Attorney Dylan Reingold, and
Deputy Clerk Maria I. Suesz.
1. CALL TO ORDER
Chairman Flescher called the meeting to order at 9:00 a.m.
2. INVOCATION
Jeffrey R. Smith, Clerk of Circuit Court and Comptroller, delivered the Invocation.
3. PLEDGE OF ALLEGIANCE
Dylan Reingold, County Attorney, led the Pledge of Allegiance to the Flag.
BK 144 PG 554
November 12, 2013 1
4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS
Delete: Item 5.F. Presentation by David King, President, INEOS
NewPlanet Bioenergy, on Vegetative Waste Disposal Site Opening
Delete: Item 9.E. Carole Jean Jordan, Indian River County Tax Collector
Add: Item 14.C.1. Commissioner O'Bryan's Matters — Update on the
Indian River Lagoon Counties Collaborative (IRLCC)
Move: Item 14.E.1. Commissioner Zorc's Matters — Economic
Development Positioning Initiative to follow Item 8. J. Consent
Agenda
(Clerk's note: Chairman Flescher announced that Ms. Jordan will be absent until December 3,
2013 due to the passing of her husband.)
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
absent), the Board approved the Agenda, as amended.
5. PROCLAMATIONS AND PRESENTATIONS
S.A. Presentation of "2013 Friend of 4-H" Award to David Fleetwood,
Indian River County Parks Superintendent, for His Great
Contributions and Invaluable Assistance to the 4 H Program
Throughout the Year by Christine Kelly Begazo, Indian River
County UF/IFAS Extension Agriculture Agent
Christine Kelly-Begazo, Indian River County Extension Agriculture Agent, assisted by
Lindsey Adams Black, 441 Extension Agent, presented the "2013 Friend of 4H" award to
David Fleetwood, Indian River County Parks Superintendent.
November 12, 2013 2
BK 144 PG 555
5.B. Presentation by Helene Caseltine, Economic Development Director,
Indian River County Chamber of Commerce on Website Launched
to Attract Business
Helen Caseltine, Indian River County Chamber of Commerce Economic Development
Director presented and demonstrated their new website www.IndianRiversites.com that was
launched to attract business to Indian River County.
6. APPROVAL OF MINUTES
6.A. Regular Meeting of October 1, 2013
6.B. Regular Meeting of October 8, 2013
The Chairman asked if there were any corrections or additions to the minutes. There
were none.
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote, (Vice Chairman Davis
absent), the Board unanimously approved the minutes of the
October 1, 2013 and October 8, 2013 meetings, as written.
7. INFORMATIONAL ITEMS FROM STAFF OR COMMISSIONERS
NOT REQUIRING BOARD ACTION
7.A. Appointment of District 3 Appointee to Children's Services
Advisory Committee
Ms. Hope Woodhouse was appointed to fill the position of District 3 Appointee to the
Children's Services Advisory Committee.
8. CONSENT AGENDA
November 12, 2013 3
BK 144 PG 556
Item 8.I. was pulled for discussion.
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
absent), the Board approved the Consent Agenda, as
amended.
8.A. APPROVAL OF WARRANTS - OCTOBER 18, 2013 TO OCTOBER
31 2013
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
Absent), the Board approved the list of Warrants and Wires
issued by the Comptroller's Office for the time period of
October 18, 2013 to October 31, 2013, as requested in the
memorandum of October 31, 2013.
8.B. Indian River County Appointments to the Economic Opportunities
Council (EOC)
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
absent) the Board approved the appointment of Ms. Miriam
Gross, Ms. Linda McConkey, and Mr. Rueben Lane to the
Economic Opportunities Council (EOC) as the elected
officials' designees for a one year term as recommended in
the memorandum dated November 5, 2013.
November 12, 2013 4
BK 144PG557
8.C. Rejection of Bids for IRC Bid No. 2013051 South County RO Plant
Storage Tank Interconnect Project
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
Absent) the Board approved staff's recommendation, 1) to
reject the project bids because both bids significantly
exceeded the engineer's cost estimate of $106,000; 2) the
project re -bid after specifications are reviewed and modified,
as appropriate, as recommended in the memorandum of
November 4, 2013.
8.D. Sandridge Golf Course Telephone System Replacement Proposal
or NEC Tele hone S stem Re s lacement and A 1 royal o NEC
Corporation of America (NEC) as Sole Source Provider
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
absent), the Board approved to move forward with the new
replacement Telephone System for the Sandridge Golf
Course site, and approved NEC as the sole source
organization to replace this Key Telephone System, as
recommended in the memorandum of November 4, 2013.
DOCUMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
OKI44PG558
November 12, 2013 5
8.E. FDEP Grant Agreement No. 141R2, Hurricane Sandy Beach
Repair Project — Sector 3
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
absent), the Board: 1) approved the Florida Department of
Environmental Protection (FDEP) Grant Agreement No.
14IR2 and authorized the Chairman to sign two (2) copies of
the Agreement on behalf of the County; 2) authorized
transmittal of both partially executed Agreements to the State
for final signatures; 3) upon receipt of the fully executed
original FDEP Grant Agreement 141R2 from the State, staff
will transmit to the Clerk to the Board of County
Commission for recording; and 4) the Board authorized the
necessary budget amendment to allocate project funding, as
recommended in the memorandum of November 12, 2013.
DOCUMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
8.F. Amendment to Elevated Water Tank Space License Agreement with
Sprint
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher by a 4-0 vote (Vice Chairman Davis
absent), the Board approved the Second Amendment to
Elevated Water Tank Space License Agreement with Sprint
Spectrum Realty Company, L P , and authorized the
Chairman to execute the lease on their behalf, as
recommended in the memorandum of November 5, 2013.
BKf44PG559
November 12, 2013 6
8.G. Approval of Bid Award for IRC Bid No. 20140008, US1 Widening
Utility Conflicts from Oslo Road to County Line
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
absent), the Board 1) approved to award Young's
Communication Co., Inc. of Melbourne, FL , as the lowest
most responsive and responsible bidder meeting the
specifications as set forth in the Invitation to Bid; 2)
approved the sample agreement and authorized the Chairman
to execute said agreement after it has been approved by the
County Attorney as to form and legal sufficiency, and after
receipt and approval of the required certificate of insurance
and Public Construction Bond as recommended in the
memorandum of November 4, 2013.
DOCUMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
8.H. Interlocal Agreement between the Town of Orchid and Indian
River County - Post Hurricane Sandy Dune Project
Reimbursement
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
absent), the Board approved the Interlocal Agreement
between the County and the Town of Orchid, and authorized
the Chairman to execute same on behalf of the County as
recommended in the memorandum dated November 6, 2013.
November 12, 2013 7
ik 144PG560
DOCUMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
8.L Proposed Fourth Amendment to Facility Lease Agreement —
Historic Dodzertown (Verotown, LLC)
MOTION WAS MADE by Commissioner O'Bryan,
SECONDED by Chairman Flescher for discussion, to
approve the Chairman to execute the Fourth Amendment to
the Facility Lease Agreement with Verotown, LLC, with an
amendment to increase the funding from $600,000 to
$634,000, and to renovate all 67 rooms.
Administrator Baird stated that this project was contracted, and he suggested if the Board
wanted to approve additional renovations that the funding should come from the optional sales
tax.
Assistant County Administrator responded to questions from Commissioner Zorc
regarding the benefits of buying items for the renovation in bulk to obtain a sales tax savings.
The Chairman CALLED THE QUESTION and the Motion
carried by a 3-1 vote (Commissioner Solari opposed, and
Vice Chairman Davis absent)
8.J. Proposal for Replacement of SONET (Synchronous Optical
NETworking) System and Approval of Precision Contracting
Services (PCS) as a Sole Source Provider
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a 4-0 vote (Vice Chairman Davis
November 12, 2013 8
D( I44PG561
absent) the Board approved moving forward with the
SONET (Synchronous Optical NETworking) system and
approved PCS (Precision Contracting Services) as the sole
source organization to install this new system, as
recommended in the memorandum of November 5, 2013.
DOCUMENTS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
9. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL
AGENCIES
9.A. Jeffrey R. Smith, Indian River County Clerk of Circuit Court and
Comptroller
CONSTITUTIONAL OFFICER FINANCIAL REPORT FOR FISCAL YEAR 2012-2013
Constitutional Officer Jeffrey R. Smith, Clerk of Circuit Court and Comptroller,
announced that he was returning to the County $21,256.86 which represents excess fees for non -
court operations due to the Board of County Commissioners for the fiscal year ending September
30, 2013. He reviewed his memorandum summarizing challenges he had to face in his first year
in Office, which affected both the County and the Courthouse. Mr. Smith thanked everyone for
their support, and invited questions.
ON MOTION by Commissioner O'Bryan, SECONDED by
Commissioner Solari, by a 4-0 vote (Vice Chairman Davis
absent) the Board accepted the Constitutional Officer Jeffrey
R. Smith Indian River County Clerk of the Circuit Court and
Comptroller's Financial Report for Fiscal Year 2012-2013,
and a check in the amount of $21,256.86, as submitted under
cover letter dated October 30, 2013.
9.B. Leslie R. Swan, Indian River County Supervisor of Elections
61( 144 PG 562
November 12, 2013 9
CONSTITUTIONAL OFFICER FINANCIAL REPORT FOR FISCAL YEAR 2012-2013
Constitutional Officer Leslie R. Swan, Supervisor of Elections, addressed the 2012-2013
elections, returned $10,918.09 for the Fiscal Year 2012-2103 to the County; and announced a
tremendous savings made of over $100,000 by suggesting that the Hospital District do their own
election last year.
ON MOTION by Commissioner O'Bryan, SECONDED by
Chairman Flescher, by a vote of 4-0, (Vice Chairman Davis
absent), the Board unanimously accepted the Indian River
County Constitutional Officer Supervisor of Elections Leslie
Swan's Financial Report for Fiscal Year 2012-2013, and a
check in the amount of $10,918.09, as submitted under cover
letter dated October 24, 2013.
9.C. beryl Loar, Indian River County Sheriff
CONSTITUTIONAL OFFICER FINANCIAL REPORT FOR FISCAL YEAR 2012-2013
Harry Hall, Comptroller at the Sheriff's office, announced that this was a very fiscally
challenging year for them; however, they were able to come in under Budget and return
$5,002.17 to the Board.
ON MOTION by Commissioner Solari, SECONDED by
Commissioner O'Bryan, by a vote of 4-0 (Vice Chairman
Davis absent), the Board accepted the Indian River County
Constitutional Officer Sheriff Deryl Loar's Financial Report
for Fiscal Year 2012-2013, and a check in the amount of
$5,002.17, as submitted under cover letter dated October 28,
2013.
9.D. David C. Nolte, Indian River County Property Appraiser
BK 144 PG 563
November 1.2, 2013 10
CONSTITUTIONAL OFFICER FINANCIAL REPORT FOR FISCAL YEAR 2012-2013
ON MOTION by Commissioner Solari, SECONDED by
Chairman Flescher, by a vote of 4-0 (Vice Chairman Davis
absent), the Board accepted the Indian River County
Constitutional Officer Property Appraiser David Nolte's
Financial Report for Fiscal Year 2012-2013.
9.E. Deleted - Carole Jean Jordan, Indian River County Tax Collector
CONSTITUTIONAL OFFICER FINANCIAL REPORT FOR FISCAL YEAR 2012-2013
Deleted due to Ms. Jordan's absence.
10. PUBLIC ITEMS
10.A. PUBLIC HEARING - NONE
10.B. PUBLIC DISCUSSION ITEMS
10.B.1. Request to Speak from Joe Wiggins Regarding South County Park
Multi Purpose Building and Playground for Children
Joe Wiggins, 895 11th Street, S.W., Vero Beach, was disappointed that recent
improvements at the South County Park left no open space for children to play unless they were
a part of an organized team. He explained that most families were living from paycheck to
paycheck and they cannot afford to sign up their children on a team. He also addressed the issue
that the park was locked during the day, and that there were "no trespassing" signs all around the
Lacrosse park fence. His daughter, Alicia Wiggins, also remarked on how disturbing it is to
know that there is a public park, and yet the children cannot use it because it is locked during the
day, and no trespassing signs are posted on the fence.
November 12, 2013 11
BK 144 PG 564
Under discussion, County Administrator Baird talked about the new improvements being
made to the park, and advised that there are scholarships available for those children whose
families cannot afford to let their children join a team. He also explained that due to vandalism
at the park facilities, the County locked the Lacrosse field and put up the "no trespassing" signs.
Commissioner Solari recalled that Jason Redman talked to the Board recently with the
same concerns that there is no real place for children to gather after school and play an
unorganized game. He felt Mr Wiggins does have a point and said he would be happy to open
the scope a little bit, and look at what other opportunities of land may be available for children to
play unorganized sports.
Discussion ensued by the Board regarding several County owned properties that may
possibly serve as a place for the children to play.
Althea McKenzie said that the issues being discussed today were similar to those found
at the Gifford Park. She pointed out that 60% to 75% of children in Indian River County are
disadvantaged, and she felt that the County needs to start looking at our communities as a whole
and provide facilities for everyone.
10. C. PUBLIC NOTICE ITEMS - NONE
11. COUNTY ADMINISTRATOR MATTERS - NONE
12. DEPARTMENTAL MATTERS
12.A. Community Development
12.A.1. Condemnation, Demolition and Removal of Unsafe Structures
Scott McAdams, MCP, CBO Building Official, addressed an error in the Tax ID number
on page 156 of the backup material, and provided a replacement page.
November 12, 2013 12
I144PG565
MOTION WAS MADE by Commissioner O'Bryan,
SECONDED by Commissioner Solari, for discussion, to
approve the Resolution with the corrected replacement page
156.
Commissioner Solari asked that in the future, staff identify the name and addresses of the
properties in the agenda.
The Chairman CALLED THE QUESTION and the
MOTION carried, by a 4-0 vote (Vice Chairman Davis
absent), the Board approved Resolution 2013-120, with
replacement page 156, providing for the demolition of
unsafe structures and the recovery of costs (Earl and Betty
Thomas at 43 Highland Drive S.W., and Richard G. Harper
at 911 46th Avenue).
12.B. Emeri'encv Services - None
12. C. General Services - None
12.D. Human Resources - None
12.E. Human Services - None
12.F. Leisure Services - None
12. G. Office of Manazement and Bucket - None
12.H. Recreation - None
November 12, 2013 13
BK I44 PG 566
12.1. Public Works - None
12.J. Utilities Services - None
13. COUNTY ATTORNEY MATTERS
13.A. Election Requirements
County Attorney Dylan Reingold, recalling the Board's direction on October 22, 2013,
provided an overview of the timeframe and general requirements for placing a referendum (to
assist with funding for the Indian River Lagoon) on the 2014 ballot.
NO ACTION REQUIRED OR TAKEN.
14. COMMISSIONER ITEMS
14.A. Commissioner Joseph E. Flescher, Chairman - None
14.B. Commissioner Wesley S. Davis, Vice Chairman - None
14. C. Commissioner Peter D. O'Bryan
14. C.1. Addition - Update on the Indian River Lagoon Counties
Collaborative Meeting (IRLCC) of November 8, 2013
Commissioner O'Bryan advised that the additional items added to the Indian River
Lagoon Counties Collaborative (IRLCC) pnority list were Florida Statute Chapter 298 Water
Drainage District, the need for seven million dollars was identified for several projects, plus a
request for one hundred million dollars for lagoon projects related to improving water quality.
The Group also was looking at ways to rank the projects.
November 12, 2013 14
BK 44 PG 567..
After discussing items that he needed the Board to consider, Commissioner O'Bryan
made the following motion:
Stuart).
ON MOTION by Commissioner O'Bryan, SECONDED by
Commissioner Solari, by a 4-0 vote (Vice Chairman Davis
absent), the Board approved: 1) the County Attorney to
assist Commissioner O'Bryan in developing bylaws to
govern the Indian River Lagoon Counties Collaborative
(IRLCC); 2) the IRLCC to hold future meetings in the
County Commissioner Chambers; and 3) to formally
recognize the IRLCC in the form of a Resolution, at a later
date.
(Clerk's Note: At this time, Commissioner Zorc commented on Senator Negron's visit to
14.11 Commissioner Bob Solari
14.D.1. Proclamation Protocol and Policy
Commissioner Solari was asked by the Board to prepare a Proclamation Protocol and
Recognition Policy to establish some consistency and transparency for the public. He pointed
out that overall the policy leaves the acceptance of the proclamations to the discretion of the
Chairman. However, he posed several questions for the Board to discuss regarding limiting the
number of proclamations and granting proclamations for groups on an annual basis without a
presentation. He suggested proclamations not being presented, such as annual proclamations,
and certificates, to be placed under Informational Items on the agenda, and not under Consent
Discussion ensued regarding the guidelines, particularly those that limit groups to one
proclamation a year, annual events being reviewed on a case by case basis and issued at the
November 12, 2013 15
DK 144PG568
discretion of the Chairman, the Sunshine Law and voting on proclamations, and not placing
proclamations under the Consent Agenda.
Some Board members expressed their concern that the proposed policy may be too much
bureaucracy.
After hearing the Board's concerns and comments, Commissioner Solari said he had no
problem in eliminating any part of the policy, and he would be happy to leave all items at the
discretion of the Chairman.
MOTION WAS MADE by Commissioner Solari,
SECONDED by Commissioner O'Bryan, to reduce the
proposed policy to include: 1) the intent and purpose of the
policy; 2) approved all proclamations to be issued at the
discretion of the Chairman 3) approved to provide an official
request form and required backup information on the County
website for citizens to apply for a proclamation; and 4) place
proclamations and certificates with no presentation under
Item 7 Informational Items on the agenda.
Althea McKenzie asked if there is an appeal process if the Chairman does not approve a
proclamation. Commissioner Solari advised that individuals should bring the item up under
public discussion.
The Chairman CALLED THE QUESTION and the Motion
carried, by a 4-0 vote (Vice Chairman Davis absent).
14.E Commissioner Tim Zorc
14.E.1. Economic Development — Positioning Initiative
November 12, 2013 16
BK 144 PG 569
(Clerk's note: This item was heard following Item 81 and is placed here for continuity).
Beth Mitchell, Chair of the Economic Development Council (EDC), spoke of exploring
a Comprehensive County initiative to improve the Economic Development Council's efforts.
The type of information from this analysis and profiling, she said, can be used to strengthen our
message to key industries, site consultants, and other potential contacts, and it would
differentiate the County's strength from our competitors. There are specific companies who
offer the services associated with this initiative, two of which have made a presentation, North
Star Strategies and Boyette Strategic Advisors. The cost is estimated to be between $50,000 and
$75,000, and that depends on the deliverables that are requested in the proposal. She stated it
will take six to eight months, covering what our County already has in place, interviews within
our County, and more importantly, research outside of our County. The purpose is to find out
how our County is perceived by the site selectors when they are tasked with research to find new
locations. Members of the EDC felt this was the next most important step in our development,
and hoped the Commission would support it.
Commissioner Solari would like to see some support from the private sector on this item,
so that it is a public private sector partnership, if the funding was coming from the general fund
contingencies. He was not sure whether the City should be involved as well.
Administrator Baird advised the Board to consider funding through the Municipal
Service Taxing Unit (MSTU) or the unincorporated area so the City residents do not pay twice.
Helen Caseltine, Economic Development Director of the Indian River Chamber of
Commerce, explained that the Indian River County Chamber, in its Economic Development
Division, does have private sector investors at various levels of private investment, and this was
something she would be happy to discuss with the Board.
BK 144PG570
November 12, 2013 17
Commissioner Solari was concerned that this expense was not considered in the recent
approved budget for 2013-2014, and he would like to see this structured so that the funding
comes out of other County sources.
Chairman Flescher wanted to review past economic development budgets to see where
Indian River stood compared to other counties and what their commissions have invested in the
EDC. He thought we have limited our oppositions and exposure, and as we move forward, we
will see an increase in exposure if we begin now.
Discussion ensued by the Board regarding the dollars local governments have spent
annually in economic development.
Commissioner Zorc pointed out that the funding will carry over into a two-year budget
cycle.
Commissioner O'Bryan spoke of several benefits he saw from this initiative, and he
wanted the Board to move forward as a community and fund it through the General Fund.
Commissioner Zorc agreed.
MOTION WAS MADE by Commissioner Zorc,
SECONDED by Chairman Flescher, to move forward with
the funding of the Economic Development Positioning
Initiative and to carry the funding over a two-year budget
cycle.
After hearing Commissioner Solari's question if the Motion meant that the County would
pick up the complete funding before they knew what the amount would be, Commissioner Zorc
amended his Motion.
November 12, 2013 18
OK 144 PG 571
MOTION WAS AMENDED by Commissioner Zorc,
SECONDED by Chairman Flescher, to approve the funding
up to a maximum amount of $75,000 over a two-year budget
cycle, and any further funding for this initiative would be
brought back to the Board for approval.
After further discussion regarding the funding, Commissioner Zorc made a second
amendment to his Motion.
SECOND AMENDMENT TO THE MOTION was made by
Commissioner Zorc, SECONDED by Chairman Flescher, for
the funding to come out of the General Fund contingencies
Bob Johnson, Coral Wind Subdivision, agreed with Commissioner Solari that this
should have been submitted prior to the budget hearing; said it was not clear how much they
were allocating; and wanted to know how much they are talking about over two budgets.
Commissioner Zorc clarified the Motion, stating that the maximum amount funded would
be $75,000 over the two-year budget cycle coming out of the General Fund.
The Chairman CALLED THE QUESTION and the Motion
and the amendments carried, by a 3-1 vote (Commissioner
Solari opposed and Vice Chairman Davis absent) The
Board• 1) approved the Economic Development Positioning
Initiative; 2) approved to fund up to a maximum amount of
$75,000 over a two-year budget cycle; 3) approved funding
out of the General Fund contingencies; and 4) approved that
any further funding for this initiative would be brought back
to the Board for approval.
BK 144 PG 572
November 12, 2013 19
Administrator Baird defined the process of developing the Request for Qualifications
(RFQ) for companies that offer the services with the initiative, the scoring chart and analysis,
and bringing it back to the Board prior to it going out.
15. SPECIAL DISTRICTS AND BOARDS
15.A. Emergency Services District - None
15.B. Solid Waste Disposal District
Following the Board of County Commission meeting, the Board reconvened as the Board
of Commissioners of the Solid Waste Disposal District. Those Minutes are available separately.
15.B.1. Approval of Minutes — Meeting& of September 10, 2013
15.B.2. Approval of Minutes — Meeting of September 17, 2013
15.B.3. Approval of Minutes — Meeting of October 1, 2013
15.B.4. Amendment No. 3 to Republic Services for Rain Flap Removal
Project & Approval to Install Fleetzoom Monitoring System
15.B.5. Work Order No. 8 to Geosyntec for Construction Services for the
Rain Flap Removal Project
15.C. Environment Control Board - None
ALL BACKUP DOCUMENTATION, RESOLUTIONS, AND ORDINANCES ARE ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD AND ARE HEREBY MADE A PART OF THESE MINUTES
16. ADJOURNMENT
November 12, 2013 20
BK 144 PG 571
There being no further business, the Chairman declared the Board of County Commission
meeting adjourned at 11:54 a.m.
ATTEST:
Jef j' . Smh
Cler of Circuit Court & Comptroller
Peter D. O'Bryan, Chairman
(Clerk's Note: The minutes are signed by the current Chairman at the time of the Board's
approval).
Minutes Approved: JAN 0 7 2014
BCC/MIS/2013Minutes
Bit 144 PG 574
November 12, 2013 21