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HomeMy WebLinkAbout12/21/2010 (2)JEFFREY K. BARTON Clerk to the Board December 21, 2010 SOLID WASTE DISPOSAL DISTRICT MEETING MINUTES The Board of Commissioners of the Solid Waste Disposal District met at the County Commission Chambers, 1801 27th Street, Vero Beach, Florida, on Tuesday, December 21, 2010. Present were Chairman Bob Solari, Vice Chairman Gary C. Wheeler, Commissioners Wesley S. Davis, Joseph E Flescher, and Peter D. O'Bryan. Also present were County Administrator Joseph A. Baird, County Attorney Alan S. Polackwich, Sr., and Deputy Clerk Leona Adair Allen. Chairman Solari called the meeting to order at 9:35 a.m. I 5.B.1. TEMPORARY EQUIPMENT LEASE WITH REPUBLIC SERVICES Managing Director Himanshu Mehta, Solid Waste Disposal District (SWDD) recapped the memorandum dated December 14, 2010, providing background and discussion regarding Republic Services's request to lease the surplus SWDD equipment on a temporary basis, or until the items are available for purchase at the tentatively scheduled January public auction. He conveyed that staff had negotiated a month-to-month lease, not to exceed a three-month period, which would start on January 1, 2011, for a price of $20,000 per month. He said the equipment would continue to belong to SWDD, and that the insurance provisions that Republic would have on the equipment would be set at $1 million. Director Mehta recommended the Board approve the Temporary Equipment Lease Agreement with Republic Services. December 21, 2010 S.W.D.D. 1 JEFFREY K. BARTON Clerk to the Board December 21, 2010 SOLID WASTE DISPOSAL DISTRICT MEETING MINUTES The Board of Commissioners of the Solid Waste Disposal District met at the County Commission Chambers, 1801 27th Street, Vero Beach, Florida, on Tuesday, December 21, 2010. Present were Chairman Bob Solari, Vice Chairman Gary C. Wheeler, Commissioners Wesley S. Davis, Joseph E Flescher, and Peter D. O'Bryan. Also present were County Administrator Joseph A. Baird, County Attorney Alan S. Polackwich, Sr., and Deputy Clerk Leona Adair Allen. Chairman Solari called the meeting to order at 9:35 a.m. I 5.B.1. TEMPORARY EQUIPMENT LEASE WITH REPUBLIC SERVICES Managing Director Himanshu Mehta, Solid Waste Disposal District (SWDD) recapped the memorandum dated December 14, 2010, providing background and discussion regarding Republic Services's request to lease the surplus SWDD equipment on a temporary basis, or until the items are available for purchase at the tentatively scheduled January public auction. He conveyed that staff had negotiated a month-to-month lease, not to exceed a three-month period, which would start on January 1, 2011, for a price of $20,000 per month. He said the equipment would continue to belong to SWDD, and that the insurance provisions that Republic would have on the equipment would be set at $1 million. Director Mehta recommended the Board approve the Temporary Equipment Lease Agreement with Republic Services. December 21, 2010 S.W.D.D. 1 Chairman Solari mentioned that Management and Budget Director Jason Brown came up with another detail on the equipment list, which brings the current book value to $800,000 for the equipment, and also noted the lease amount is about $240,000 per year. Commissioner Davis voiced his reasons for feeling uneasy about leasing County equipment to a private company, yet was committed to the success of privatization. He sought clarification on the equipment that will be leased, its insurance coverage, and aired his concerns about equipment sitting idle for three months. Attorney Allan S. Polackwich, Sr further explained the three-month lease, and pointed out that paragraph seven contemplates that this equipment will be auctioned, and that the lease will terminate when the auction is complete, on or about January 25, 2011. Discussion ensued regarding the charging of batteries and keeping the surplus equipment serviceable; depreciation on the surplus equipment; and the maintenance agreement with Republic Services relating to County -leased equipment. ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis, the Board unanimously approved and authorized the Chairman to execute the Temporary Equipment Lease with Republic Services of Florida, d/b/a Treasure Coast Refuse, as recommended in the memorandum of December 14, 2010. ALL BACKUP DOCUMENTATION, RESOLUTIONS, AND ORDINANCES ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD AND ARE HEREBY MADE A PART OF THESE MINUTES December 21, 2010 S.W.D.D. 2 Chairman Solari mentioned that Management and Budget Director Jason Brown came up with another detail on the equipment list, which brings the current book value to $800,000 for the equipment, and also noted the lease amount is about $240,000 per year. Commissioner Davis voiced his reasons for feeling uneasy about leasing County equipment to a private company, yet was committed to the success of privatization. He sought clarification on the equipment that will be leased, its insurance coverage, and aired his concerns about equipment sitting idle for three months. Attorney Allan S. Polackwich, Sr further explained the three-month lease, and pointed out that paragraph seven contemplates that this equipment will be auctioned, and that the lease will terminate when the auction is complete, on or about January 25, 2011. Discussion ensued regarding the charging of batteries and keeping the surplus equipment serviceable; depreciation on the surplus equipment; and the maintenance agreement with Republic Services relating to County -leased equipment. ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis, the Board unanimously approved and authorized the Chairman to execute the Temporary Equipment Lease with Republic Services of Florida, d/b/a Treasure Coast Refuse, as recommended in the memorandum of December 14, 2010. ALL BACKUP DOCUMENTATION, RESOLUTIONS, AND ORDINANCES ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD AND ARE HEREBY MADE A PART OF THESE MINUTES December 21, 2010 S.W.D.D. 2 16. ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 9:48 a.m. ATTEST: Jeffrey K. Barton, Clerk Minutes Approved: SWDD/2010 Minutes December 21, 2010 S.WDD Bob Solari, Chairman 3 There being no further business, the Chairman declared the meeting adjourned at 11:45 p.m. ATTEST: Jeffrey K. Barton, Clerk Bob Solari, Chairman Minutes Approved: MA0 1 R 2011 BCC/LA/2010 Minutes December 21, 2010 23 There being no further business, the Chairman declared the meeting adjourned at 11:45 p.m. ATTEST: Jeffrey K. Barton, Clerk Bob Solari, Chairman Minutes Approved: MA0 1 R 2011 BCC/LA/2010 Minutes December 21, 2010 23