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Home My WebLink About04/19/2011 4 MINUTES ATTACHED BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA TUESDAY, APRIL 19 , 2011 - 9 : 00 A.M. �a a" r p County Commission Chamber Indian River County Administration Complex 180127 1hStreet, Building A Vero Beach, Florida, 32960-3388 www.ircgov. com COUNTY COMMISSIONERS Bob Solari, Chairman District 5 Joseph A. Baird, County Administrator Gary C . Wheeler, Vice Chairman District 3 Alan S . Polackwich, Sr., County Attorney Wesley S. Davis District 1 Jeffrey K. Barton, Clerk to the Board Joseph E . Flescher District 2 Peter D . O ' Bryan District 4 1 . CALL TO ORDER 9 : 00 A.M. PAGE 2 . INVOCATION Jeffrey R. Smith, Chief Deputy Clerk of Circuit Court 3 . PLEDGE OF ALLEGIANCE Alan S . Polackwich, Sr. , County Attorney 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS A. Presentation of Proclamation Designating April 18 through April 24 , 2011 as National Cleaning for a Reason Week - - - - - - - - - - - - - - - - - - - - - - - - - - B . Presentation of Proclamation Designating May 2011 as Cigarette Litter Prevention Month in Indian River County2 _ . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - April 19 , 2011 Page 1 of 6 - seems 5. PROCLAMATIONS and PRESENTATIONS PAGE C. Presentation of Proclamation Recognizing National Correctional Officers Week3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - D. Presentation of Proclamation Designating the Week of May 2 Through May 6 , 2011 as Law Week 4 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - E. Presentation by Roberta J . Barker Regarding Operation Medicine Cabinet 5 6• APPROVAL OF MINUTES A. Regular Meeting of March 15 , 2011 7. INFORMATIONAL ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION A. Resignation of the City of Vero Beach Appointee to the Metropolitan Planning Organization Citizens Advisory Committee _ (memorandum dated April_ 12 , 2011 ) 6- 7 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Be Resignation of the Town of Orchid Appointee to the Metropolitan Planning Organization Bicycle Advisory Committee _ (memorandum dated April_ 12 , 2011 ) 8 -9 8 . CONSENT AGENDA A. Approval of Warrants and Wires — April 1 , 2011 to April 7 , 2011 (memorandum dated April_ 7 , 2011) . . . . . . . _ _ _ _ - 10 - 19 - - - - - - - - - - - - - - - - - - - Be Dori Slosberg Driver Education Safety Act — Indian River County Traffic Education Program Trust Fund (memorandum dated April_ 1. 1 , 2011 ) 20-21 - - - - - - - - Co Miscellaneous Budget Amendment 014 (memorandum dated April_ 13 , 2011 ) 22-25 D. Waterside Subdivision, Developer : Sussex Vero , L . L . C . , Acceptance of Temporary Easement for Utilities Until Property is Platted Depicting a Perpetual Easement (memorandum dated April_ 12 , 2011 ) 26 -34 E. CR512 Maintenance Memorandum with City of Sebastian and Resolution Authorizing the Chairman ' s Signature — Landscape Improvements to the Intersections of Roseland Road, Barber Street and Fleming Street (memorandum dated April 1 1 , 2011 ) - - - - - - - - - - - - - - - - - - - - 35 -49 April 19, 2011 Page 2 of 6 i 8 • CONSENT AGENDA PAGE F. F . D . O . T. Local Agency Program (LAP) Agreement — FPN No . 422914 - 1 - 58 -01 and Resolution Authorizing the Chairman ' s Signature — Indian River Blvd/SR 656 ( 17th Street) Intersection Improvements , IRC Project No . 1024 (memorandum dated April_ 8 , 2011 ) - - - 50- 71 G. Final Pay to Melvin Bush Contractors, Inc . for Construction of Two 6" Force Main Bores on 16th Street Under 66th Avenue , UCP No . 4053 , WIP No . 472- 169000- 10510 (memorandum dated April_ 8 , 2011 ) 72- 75 H. Approval of Change Order No . 2 to Work Order No . L- 1 with G . K. Environmental , Inc . for Egret Marsh Regional Stormwater Park Landscaping _ (memorandum dated April 12 , 2011 ) 76- 82 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES None 10. PUBLIC ITEMS A. PUBLIC HEARINGS None Be PUBLIC DISCUSSION ITEMS None Co PUBLIC NOTICE ITEMS None 11 . COUNTY ADMINISTRATOR MATTERS None 12 . DEPARTMENTAL MATTERS A• Community Development None Be Emergency Services None April 19 , 2011 Page 3 of 6 12 . DEPARTMENTAL MATTERS PAGE C, General Services None D, Human Resources None E, Human Services None F, Leisure Services None G, Office of Management and Budeet 1 . Children' s Services — Funding Allocation for Fiscal Year 2011 /2012 (memorandum_ dated April 13 , 2011 ) 83 - 84 H, Recreation None 10 Public Works 1 . Staff Update — Sector 3 Beach Renourishment Project (no back-up) --- J, Utilities Services 1 . Water Tank Maintenance Program RFP# 2007057 Tank Addition (memorandum dated March 28 , 2011 ) 85 - 91 2 . Presentation Regarding the City of Vero Beach Utilities and Indian River Shores (memorandum_ dated April 13 , 2011 ) 92 -94 13 . COUNTY ATTORNEY MATTERS A. Vista Golf, LLC — Settlement of Code Enforcement Liens _ (memorandum datedApril 12 , 2011 ) 95 -99 - - - - - - - - - - - - - - - - - - Be Further Settlement Offer on Bid Bond Claim (North Water Treatment Plant) 100- 101 _ (memorandum dated April 12 , 2011 ) April 19, 2011 Page 4 of 6 14. COMMISSIONERS ITEMS PAGE A. Commissioner Bob Solari, Chairman None Be Commissioner Gary C , Wheeler, Vice Chairman None C, Commissioner Wesley S. Davis None D. Commissioner Joseph E . Flescher None E, Commissioner Peter D. O ' Bryan None 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District None Be Solid Waste Disposal District None Co Environmental Control Board None 16. ADJOURNMENT Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County ' s Americans with Disabilities Act (ADA) Coordinator at (772) 2264223 (TDD # 772 -770- 5215 ) at least 48 hours in advance of meeting . The full agenda is available on line at the Indian River County Website at www . irc ov . com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, the IRC Courthouse Law Library, and the North County Library , April 19, 2011 Page 5 of 6 Commission Meeting may be broadcast live by Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p. m. until Wednesday at 6:00 a. m. , Wednesday at 9: 00 a. m. until 5: 00 p. m., Thursday at I : 00 p. m. through Friday Morning, andSaturday at 12: 00 Noon to 5: 00 . m. April 19, 2011 Page 6 of 6 JEFFREY K. BARTON Clerk to the Board INDEX TO MINUTES OF REGULAR MEETING OF BOARD OF COUNTY COMMISSIONERS APRIL 19 , 2011 1 , CALL TO ORDER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 . INVOCATION , , 0 * 11 , 111 , 000 1 @gas * * 0 00000 000 . . . . . . 0 . . . . . . Is . . . . . so . . . . . 0 . . . . . . . Os 3 . PLEDGE OF ALLEGIANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 4 , ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5 , PROCLAMATIONS AND PRESENTATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5 . A , PRESENTATION OF PROCLAMATION DESIGNATING APRIL 18 THROUGH APRIL 24 , 2011 AS NATIONAL CLEANING FOR A REASON WEEK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5 . B . PRESENTATION OF PROCLAMATION DESIGNATING MAY 2011 AS CIGARETTE LITTER PREVENTION MONTH IN INDIAN RIVER COUNTY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5 . C . PRESENTATION OF PROCLAMATION RECOGNIZING NATIONAL CORRECTIONAL OFFICERSWEEK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5 . 1) . PRESENTATION OF PROCLAMATION DESIGNATING THE WEEK OF MAY 2 THROUGH MAY 69 2011 AS LAW WEEK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 5 . E . PRESENTATION BY ROBERTA J . BARKER REGARDING OPERATION MEDICINE CABINET . , , , . . . . . . . . . . . . . . . . . . . . . . . . . . . I ' ll , 3 April 19 , 2011 1 6 . APPROVAL OF MINUTES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 6 . A . REGULAR MEETING OF MARCH 15 , 2011 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 7 . INFORMATIONAL ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARDACTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 7 . A . RESIGNATION OF THE CITY OF VERO BEACH APPOINTEE TO THE METROPOLITAN PLANNING ORGANIZATION CITIZENS ADVISORY COMMITTEE . . . . . . . . . . . 4 7 . 13 . RESIGNATION OF THE TOWN OF ORCHID APPOINTEE TO THE METROPOLITAN PLANNING ORGANIZATION BICYCLE ADVISORY COMMITTEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 8 . CONSENT AGENDA 4 8 . A , APPROVAL OF WARRANTS AND WIRES — APRIL 1 , 2011 TO APRIL 7 , 2011 . . . . . . . . . . . . . . . . . 5 8 . 13 . DORI SLOSBERG DRIVER EDUCATION SAFETY ACT — INDIAN RIVER COUNTY TRAFFIC EDUCATION PROGRAM TRUST FUND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 8 . C . MISCELLANEOUS BUDGET AMENDMENT 014 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 8 . D . WATERSIDE SUBDIVISION , DEVELOPER : SUSSEX VERO , L . L . C . , ACCEPTANCE OF TEMPORARY EASEMENT FOR UTILITIES UNTIL PROPERTY IS PLATTED DEPICTING A PERPETUAL EASEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 8 . E . CR512 MAINTENANCE MEMORANDUM WITH CITY OF SEBASTIAN AND RESOLUTION AUTHORIZING THE CHAIRMAN ' S SIGNATURE — LANDSCAPE IMPROVEMENTS TO THE INTERSECTIONS OF ROSELAND ROAD , BARBER STREET ANDFLEMING STREET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 8 . F . F . D . O . T . LOCAL AGENCY PROGRAM ( LAP ) AGREEMENT — FPN NO . 422914 - 1 - 58 - 01 AND RESOLUTION AUTHORIZING THE CHAIRMAN ' S SIGNATURE — INDIAN RIVER BLVD / SR 656 ( 17TH STREET ) INTERSECTION IMPROVEMENTS , IRC PROJECTNo . 1024 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 8 . G . FINAL PAY TO MELVIN BUSH CONTRACTORS , INC . FOR CONSTRUCTION OF Two 6 " FORCE MAIN BORES ON 16TH STREET UNDER 66TH AVENUE , UCP NO . 4053 , WIPNo . 472 - 169000 - 10510 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 8 . 14 . APPROVAL OF CHANGE ORDER NO . 2 TO WORK ORDER NO . L - 1 WITH G . K . ENVIRONMENTAL , INC . FOR EGRET MARSH REGIONAL STORMWATER PARK LANDSCAPING . . . . . . . . . . . . a 6 0 # 0 0 0 0 4 0 0 . 0 . . . . . . . . . . . . . . . . . . . . . . . 0 . . . . . . . . . . . . . . . . . . . v 0 . . . . . . . . . . . . . . . . . . . . . . 8 April 19 , 2011 2 9 , CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES - NONE . . . . . . . . . . . . . . . . . . 8 10 . PUBLIC ITEMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 10 , A , PUBLIC HEARING ( S ) - NONE . . . . . . . . . . . . . . . . . . 8 . . . . . . . . . . . . . . . . 10 . B . PUBLIC DISCUSSION ITEMS - NONE . . . . . . . . . . . . . . . . . 8 10 . C . PUBLIC NOTICE ITEMS - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 , COUNTY ADMINISTRATOR MATTERS - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 12 , DEPARTMENTAL MATTERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 12 , A , COMMUNITY DEVELOPMENT IS NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 . . . . . . . . . . . . . . . . 12 , B , EMERGENCY SERVICES — NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 . C . GENERAL SERVICES — NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 12 , D , HUMAN RESOURCES — NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 12 . E , HUMAN SERVICES - NONE , " . . " . . " , . " 12 , F . LEISURE SERVICES — NONE . , , , . , , ' . . " . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 12 . G , OFFICE OF MANAGEMENT AND BUDGET . . . . . . . 1 . 11IS . IaGa . 001 . . 0abe . 9 . . . . . . . . 12 . G . 1 . CHILDREN ' S SERVICES — FUNDING ALLOCATION FOR FISCAL YEAR 2011 - 2012 . . . I . . . . 19 12 . H , RECREATION — NONE . . . . . . . . . . . 11 , 11 . 111 , . . . . . . . . . . . " I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 12 12 . 1 . PUBLIC WORKS . , , . . . " I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 12 12 . I , 1 . STAFF UPDATE — SECTOR 3 BEACH RENOURISHMENT PROJECT . . . . . . . . . . . . . . . . . . . . . . . a . . . . Ia . . 12 12J , UTILITIES SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 12 12 . J . 1 . WATER TANK MAINTENANCE PROGRAM RFP # 2007057 TANK ADDITION . . . . . . . . . . . . . . . . 12 12 . 7 . 2 , PRESENTATION REGARDING THE CITY OF VERO BEACH UTILITIES AND INDIAN RIVERSHORES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 12 13 , COUNTY ATTORNEY MATTERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 0 . . . . 13 . A . VISTA GOLF , LLC — SETTLEMENT OF CODE ENFORCEMENT LIENS . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 13 . B . FURTHER SETTLEMENT OFFER ON BID BOND CLAIM (NORTH WATER TREATMENTPLANT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 16 14 , COMMISSIONER ITEMS , , * , , , , , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 14 , A . COMMISSIONER BOB SOLARI , CHAIRMAN IS NONE . . . . . . . . . . . . . . . . . . . . . to . . . . pot . . . . . . . . . . . . . . . . . . . . . 16 April 19 , 2011 3 14 . B . COMMISSIONER GARY C . WHEELER, VICE CHAIRMAN - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 14 . C , COMMISSIONER WESLEY S . DAVIS - NONE . . . . . . . . . . . . . . . . . . . . . . 14 . D . COMMISSIONER JOSEPH E . FLESCHER - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 14 . E . COMMISSIONER PETER D . 05BRYAN - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 . SPECIAL DISTRICTS AND BOARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 15 . A . EMERGENCY SERVICES DISTRICT - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 15 . B . SOLID WASTE DISPOSAL DISTRICT - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 15 . C . ENVIRONMENTAL CONTROL BOARD - NONE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 16 . ADJOURNMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 April 19 , 2011 4 JEFFREY K. BARTON �` c Clerk to the Board -tot10RI04' April 19 , 2011 REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1801 27th Street, Vero Beach, Florida, on Tuesday, April 19 , 2011 . Present were Chairman Bob Solari , Vice Chairman Gary C . Wheeler, Commissioners Wesley S . Davis, Joseph E . Flescher, and Peter D . O ' Bryan . Also present were County Administrator Joseph A . Baird, County Attorney Alan S . Polackwich, Sr. , and Deputy Clerk Leona Adair Allen. 1 . CALL TO ORDER Chairman Solari called the meeting to order at 9 : 00 a. m . I INVOCATION Chief Deputy Clerk of Circuit Court Jeffrey R . Smith delivered the Invocation . I PLEDGE OF ALLEGIANCE County Attorney Polackwich led the Pledge of Allegiance to the Flag . April 19 , 2011 1 4 . ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Solari acknowledged a page substitution, regarding Budget Amendment 014 , for Item 8 . C . (page 22 . b) . ON MOTION by Commissioner O ' Bryan, SECONDED by Commissioner Davis, the Board unanimously approved the Agenda as amended. 5 . PROCLAMATIONS AND PRESENTATIONS S.A. PRESENTATION OFPROCLAMATIONDESIGNATINGAPRIL 18 THROUGH APRIL 249 2011 AS NATIONAL CLEANING FOR A REASON WEEK Commissioner O ' Bryan read and presented the Proclamation to Tom Heveron, CEO Beachland Cleaning . 5A. PRESENTATION OF PROCLAMATIONDESIGNA TING MAY 2011 AS CIGARETTE LITTER PRE VENTION MONTH IN INDIAN RIVER COUNTY Commissioner Davis read and presented the Proclamation to Vicki Wild , Keep Indian River Beautiful (KIRB) program . S. C. PRESENTATION OF PROCLAMATION RECOGNIZING NATIONAL CORRECTIONAL OFFICERS WEEK Commissioner Flescher read and presented the Proclamation to Sheriff Deryl Loar, Captain Selby Strickland , and Corrections Deputies Jeff Ripple and Mark Douglas . Sheriff Loar recognized Deputies Ripple and Douglas for their quick response during a recent incident with an inmate . April 19 , 2011 2 S. D. PRESENTATION OFPROCLAMATIONDESIGNATING THE WEEK OFMAY2 THROUGHMAY6. 2011 ASLAW WEEK Vice Chairman Wheeler read and presented the Proclamation to Attorney Jason Odom , Attorney, Gould, Cooksey, and Fennell , P .A . , who accepted the Proclamation on behalf of the Indian River County Bar Association, and the Florida Bar Young Lawyers Division. He thereafter conveyed that there will be an "Ask a Lawyer Day", provided by the Young Lawyer ' s Division of the Indian River County Bar Association, on May 5 , 2011 from 10 : 00 a. m . to 4 : 00 p . m . at the Courthouse , to answer legal questions from the community . S. E. PRESENTATIONBYROBERTA J. BARKER REGARDING OPERATION MEDICINE CABINET Roberta J . Barker presented the Board with an overview of Operation Medicine Cabinet, a pharmaceutical take-back program that helps keep medications out of the landfill and from being flushed down the toilet. The take-back program will receive pharmaceuticals on April 30th, 2011 from 10 : 00 a. m . to 2 : 00 p . m . 6 . APPROVAL OF MINUTES 6.A . REGULAR MEETING OF MARCH 15, 2011 The Chairman asked if there were any corrections or additions to the Minutes of the Regular Meeting of March 15 , 2011 . There were none . ON MOTION by Commissioner O ' Bryan, SECONDED by Commissioner Flescher, the Board unanimously approved the Minutes of the Regular Meeting of March 15 , 2011 , as written . April 19 , 2011 3 7. INFORMATIONAL ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. RESIGNATION OF THE CITY OF VERO BEACHAPPOINTEE TO THE METROPOLITANPLANNING ORGANIZATION CITIZENSADVISORY COMMITTEE Noted for the record was the resignation of Charles L . Vogt, who submitted his resignation as the City of Vero Beach Appointee , contingent upon serving on the City of Vero Beach Planning and Zoning Council , to the Metropolitan Planning Organization Citizens Advisory Committee 7. B. RESIGNATION OF THE TOWN OF ORCHID APPOINTEE TO THE METROPOLITAN PLANNING OR GANIZA TION BICYCLE ADVISORY COMMITTEE Noted for the record was the resignation of George Sipp , who submitted his resignation as the Town of Orchid Representative to the Metropolitan Planning Organization Bicycle Advisory Committee 8 . CONSENT AGENDA ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis , the Board unanimously approved the Consent Agenda, as presented . April 19 , 2011 4 8.A. APPROVAL OF WARRANTS AND WIRES - APRIL 1 . 2011 TO APRIL 79 2011 ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis , the Board unanimously approved the list of Warrants and Wires as issued by the Clerk to the Board for the time period of April 1 , 2011 to April 7 , 2011 , as requested in the memorandum of April 7, 2011 . 8. B. DORISLOSBERGDRIVEREDUCATIONSAFETYACT - INDIANRIVER COUNTY TRAFFIC EDUCATIONPROGRAM TRUST FUND ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis , the Board unanimously accepted the Report of the Indian River County Traffic Education Program from the inception of the $ 3 fee (October 1 , 2002 ) through March 31 , 2011 , as recommended in the memorandum of April 11 , 2011 . . 8. 0 MISCELLANEOUS BUDGET AMENDMENT 014 ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis , the Board unanimously approved Resolution 2011 -029 , amending the fiscal year 2010 -2011 Budget . April 19 , 2011 5 8. D. WATERSIDE SUBDIVISION DEVELOPER: SUSSEX VER09 L. L. C. ACCEPTANCE OF TEMPORARYEASEMENT FOR UTILITIES UNTIL PROPERTY IS PLATTED DEPICTING A PERPETUAL EASEMENT ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis , the Board unanimously approved and accepted the temporary easement for utilities with Sussex Vero , L . L . C . , until property is platted depicting a perpetual easement, and authorized the Chairman to execute same , as recommended in the memorandum of April 12 , 2011 . EASEMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 8. E. CR512 MAINTENANCE MEMORAND UM WITH CITY OF SEBASTMN AND RESOL UTIONA UTHORIZING THE CHAIRMAN'S SIGNATURE - LANDSCAPE IMPROVEMENTS TO THE INTERSECTIONS OF ROSELAND ROAD9 BARBER STREET AND FLEMING STREET ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis, the Board unanimously approved Resolution 2011 -030 , authorizing execution of a Maintenance Memorandum Agreement for landscape improvements to the intersections of Roseland Road, Barber Street and Fleming Street, with the City of Sebastian and providing for an effective date . AGREEMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD April 19 , 2011 6 i 8. F. F. D. O. T. LOCAL AGENCYPRoGRAM (LAP) AGREEMENT - FPNNo 422914-1 -58-01 AND RESOLUTIONAUTHORIZING THE CHAIRMAN 'S SIGNATURE - INDL4NRIVER BLVD/SR 656 (17TH STREET) INTERSECTION IMPROVEMENTS, IRC PROJECT NO. 1024 ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis, the Board unanimously approved Resolution 2011 -031 , authorizing execution of a Local Agency Program Agreement for the construction of the northbound left turn lane on Indian River Boulevard at 17th Street intersection for realignment, with the State of Florida, Department of Transportation, and providing for an effective date . AGREEMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 8. G. FINAL PAY TO MELVINBUSH CONTRACTORS. INC. FOR CONSTRUCTION OF TWO 6 " FORCEMAINBORESONI6THSTREET UNDER 66THAVENUE. UCP NO. 4053, WIP NO. 4724 6900040510 ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis , the Board unanimously approved : ( 1 ) the total amount of construction services of $ 15 , 569 . 40 ; and (2) Final Application for Payment No . 2 for a total amount of $ 778 . 47 . The payment of $ 778 . 47 to Melvin Bush Contractors, Inc . will release the retainage and discharge , the County ' s obligation to the Contractor, as recommended in the memorandum of April 8 , 2011 . April 19 , 2011 7 8. H. APPROVAL OF CHANGE ORDER NO. 2 TO WORK ORDER NO. L4 WITH G. K. ENVIRONMENTAL, INC. FOR EGRET MARSH REGIONAL STORMWA TER PARK LANDSCAPING ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis, the Board unanimously approved Change Order No . 2 (in its entirety) to Work Order No . L- 1 with G . K. Environmental , Inc . , for Egret Marsh Regional Stormwater Park landscaping, and authorized the Chairman to execute it on behalf of the County, as recommended in the memorandum of April 12 , 2011 . CHANGE ORDER ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 9 . CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES - NONE 10 . PUBLIC ITEMS 10.A. PUBLICHEARING(S) - NONE IO. B. PUBLICDISCUSSIONITEMS - NONE 10. 0 PUBLIC NOTICE ITEMS - NONE 11 , COUNTY ADMINISTRATOR MATTERS - NONE April 19 , 2011 8 12 . DEPARTMENTAL MATTERS 12.A. COMMUNITYDEVELOPMENT - NONE 12. 8. EMERGENCYSERVICES - NONE 12. C. GENERAL SER VICES - NONE 12. D. HUMANRESOURCES - NONE 12. E. HUMANSER VICES - NONE 12. F. LEISURE SERVICES - NONE 12. G. OFFICE OFMANAGEMENT AND BUDGET 12. G. 1 . CHILDREN 'S SERVICES — FUNDING ALLOCATION FOR FISCAL YEAR 2011 -2012 Management and Budget Director Jason Brown said that due to the current financial environment and real estate market, staff anticipates a reduction in the County ' s tax roll of five to ten percent for next fiscal year, and in an effort to avoid increasing the General Fund millage rate , the County would need to reduce expenditures by a similar amount. To meet this goal , he recommended the Board reduce the allocation for Children ' s Services agencies to $ 600 , 000 for fiscal year 2011 -2012 . There was a lengthy discussion regarding " setting the bar" for the workshops scheduled in July, Children ' s Services being the only charitable organization brought forward , why 13 % is the recommended reduction for Children ' s Services , and the non-profit funding policy setting fixed amounts between non-profit funds and quasi non-profits . April 19 , 2011 9 Commissioner O ' Bryan explained the process that the Children ' s Services Committee uses to determine the proper recommendations for funding . Kip Jacoby, Grant Review Sub-Committee Chairman, provided history, clarified the reviewing process of the Grant Review Sub- Committee , and invited the Commissioners to join and observe the review process scheduled for June 3 `d and 4th . He thereafter spoke about specific programs and their funding/investments . Chairman Solari commended Mr . Jacoby for his involvement and valuable work with the Children ' s Services programs ; however, he also expressed concern over other essential services that are required to maintain their budgets with reductions and burdens . Erin Graal spoke about the important role of the Children ' s Services Committee , the administrative expense of the organization, revenue streams , staffing cuts , and the benefits of early childcare programs . Renee Renzi, Waverly Place, sought and received information regarding funding for the Hibiscus Children ' s Village , Brad Bernauer, Executive Director of Children ' s Services Funding, stressed the need for quality programs and making children a priority concern . Commissioner O ' Bryan stressed that he believed cuts have reached a point where further cuts could become counter-productive . He felt that after three years of cutting the County budget, and reducing staff, it may be time to consider using reserve funds . April 19 , 2011 10 e e, MOTION WAS MADE by Commissioner O ' Bryan, SECONDED by Commissioner Flescher, to use $ 100 , 000 from the unassigned General Fund Reserves , for an appropriation total of $ 700 , 000 to Children ' s Service agencies for fiscal year 2011 -2012 . Discussion ensued regarding reduced funding ; assessing the values of real estate before making a decision ; setting policy and fiscal responsibility ; taking money out of parents ' pockets to give to the government to help other children ; and cutting dollars now to save money in the future . Administrator Baird disclosed that all Constitutionals, agencies , and departments were recently sent notification to cut their budgets by 5 % . He thereafter aired concerns over the problems that would be created over the next few years if monies are pulled from the General Fund . The Chairman CALLED THE QUESTION , and the Motion FAILED by a 2 - 3 vote (Commissioners Davis , Solari and Wheeler opposed) . ON MOTION by Commissioner Flescher, SECONDED by Chairman Solari , the Board unanimously approved that Children ' s Service agencies be given reductions of 0% , 5 % , and 10% in their budget for fiscal year 2011 -2012 . The Chairman called a break at 10: 33 a. m. , and reconvened the Meeting at 10: 44 a. m. , with all members present. April 19 , 2011 11 12. H. RECREATION - NONE 12. L PUBLIC WoRKs 12. 1. 1 . STAFF UPDATE — SECTOR 3 BEACH RENOURISHMENT PROJECT County Coastal Engineer James Gray, Jr. , using a PowerPoint presentation (on file) , provided the weekly project construction, schedule , and extension update . 12. .1. UTILITIES SER VICES 12. 11. WATER TANKMAINTENANCE PROGRAMRFP# 2007057 TANKADDITION ON MOTION by Vice Chairman Wheeler , SECONDED by Commissioner Davis , the Board unanimously approved the addition to the contract with Utility Service Company , Perry , GA, for the maintenance of a new 3 . 0 MG storage tank at the Hobart water plant, for $ 17 ,201 . 00 , as recommended in the memorandum of March 28 , 2011 . CONTRACT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 12. .1. 2. PRESENTATION REGARDING THE CITY OF VERO BEACH UTILITIES AND INDIAN RIVER SHORES Director of Utility Services Erik Olson, using a PowerPoint presentation (on file) , recapped his memorandum dated April 13 , 2011 . He presented the Board with background and analysis regarding the request to present a proposal to the Town of Indian River Shores (Town) for water and sewer service, and the request to consider the possibility of acquiring the City of Vero Beach (City) utility system . After providing comparisons of the City and Town utilities customer base , he spoke about the County ' s utility capacity ; the County ' s current and projected April 19 , 2011 12 water/wastewater demand ; the cost to connect the Town customers to the County utility system ; the proposed franchise with the Town ; and County ' s proposal of Countywide consolidation of utilities . Director Olson recommended the Board : ( 1 ) direct staff to present to Indian River Shores , that the County serve them for the next 30 years as their franchise provider for water and sewer, with reuse being negotiated with the City in such a way to work out the details to provide the total volume that they require , and (2) provide a direction in such a way that we present to the City, a proposal to purchase their infrastructure for $ 24 million± . Director Olson acknowledged that City residents would pay County rates under the proposal , and the Board debated whether a unified rate structure would be best for the County . Commissioner O ' Bryan felt the best approach would be to offer the Town the three options that Director Olson presented (page 3 of his presentation) , with Option 1 being the worst case scenario . He suggested staff go back to the Town after two years and reevaluate the intent of a better rate . Director Olson reminded the Board that even if a decision is made by the Town during the Joint Meeting with the City and Town, on April 29th , the "turning on of the valve" would not take place until the year 2016 , and the completion of the existing franchise . The Board engaged in discussion regarding County receiving the AAA utility rating ; inviting an auditor to attend the joint meeting with the City on April 29th , 2011 ; the Town paying the same County rates as the City under the proposed franchise ; concerns over the $ 109 , 000+ net revenues without surcharge, under Option 1 ; the significance of reuse water for the Town ; and the new franchise agreement . April 19 , 2011 13 e: MOTION WAS MADE by Commissioner Davis , SECONDED by Commissioner Flescher, to propose to the Town of Indian River Shores that the County provide their water and wastewater services, with caveats , at the County rates , and with zero percent (0%) surcharge . Commissioner Davis pointed out the significance of the Town being able to vote in or out of office, over the next 30 years , those individuals that can adjust their rates . Vice Chairman Wheeler confirmed with staff that the aforesaid Motion would not have a negative impact on the current customer base . Bob Johnson Coral Wind Subdivision, suggested that staff make this presentation to the citizens of the County . He sought and received information pertaining to the expansion creating a cost to County customers , and the Town ' s required date to respond to the City on whether they will renew their franchise agreement . Director Brown and Administrator Baird explained that the financial analysis is based on the utility as a free standing issue , and that the proposed franchise agreement would likely apply a rate equalization charge of 6% that everyone would pay . Commissioner O ' Bryan said he would support the Motion if he knew what the exact costs and revenues would be . The Chairman CALLED THE QUESTION and the Motion carried. The Board, by a vote of 4- 1 (Commissioner O ' Bryan opposed) , approved to propose to the Town of Indian River Shores that the County provide their water and wastewater services , with caveats , at the County rates , and with zero percent (0%) surcharge . April 19 , 2011 14 13 . COUNTY ATTORNEY MATTERS B.A. VISTA GOLF. LLC - SETTLEMENT OF CODE ENFORCEMENT LIENS Attorney Polackwich provided background and analysis pertaining to the Vista Golf, LLC (Vista) settlement of Code Enforcement Liens, and recommended the Board approve the proposed settlement agreement whereby Vista would pay $ 5 , 700 for the lien, $ 7 , 900 for eleven mowings (including $ 250 for administrative costs for each mowing) , and keep the property in compliance . He noted that County would release the March 28th repeat violation order if the property is maintained for a period of nine months . MOTION was made by Vice Chairman Wheeler, SECONDED by Commissioner O ' Bryan, to approve staff' s recommendation . Attorney Polackwich addressed Board concerns over the code enforcement liens and the secured mortgage on the property should the violation order be released . He mentioned that by Vista entering into an agreement, under which they agreed to keep the property in compliance , the County now has two paths of remedies : one being code enforcement, and the other being enforcement of the contract . He also explained that if code enforcement liens are required in the future , they will be second to the existing mortgage . The Chairman CALLED THE QUESTION and the Motion carried . The Board unanimously approved the proposed Settlement Agreement with Vista Golf, LLC , and authorized the Chairman to execute same , as recommended in the memorandum of April 12 , 2011 . AGREEMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD April 19 , 2011 15 13. 8. FURTHER SETTLEMENT OFFER ONBID BOND CLAIM (NORTH WATER TREATMENT PLANT) Attorney Polackwich reviewed his memorandum dated April 12 , 2011 , regarding the settlement offer of claim on the bid bond issued by the Guarantee Company of North America (GCNA) , for the North Water Treatment Plant that H&D Construction Company posted when submitting their bid . He acknowledged that a counter offer of 50% of the bid bond , as requested by the Board on April 5 , 2011 , was made and a further counter offer for a settlement amount of $42 , 500 was offered . He felt the increased offer was the best result of the settlement process , and recommended the Board accept the offer. ON MOTION by Commissioner Flescher, SECONDED by Commissioner Davis , the Board unanimously accepted the counter offer in the amount of $42 , 500 . 00 , as recommended in the memorandum of April 12 , 2011 . 14 . COMMISSIONER ITEMS 14.A. COMMISSIONER BOB SOLARI. CHAIRMAN - NONE 14. 8. COMMISSIONER GARY C. WHEELER, VICE CHAIRMAN - NONE 14. C. COMMISSIONER WESLEY S. DAVIS - NONE 14. D. COMMISSIONER .JOSEPH E. FLESCHER - NONE 14. E. COMMISSIONER PETER D. O 'BRYAN - NONE April 19 , 2011 16 15 . SPECIAL DISTRICTS AND BOARDS 15.A. EMERGENCY SER VICES DISTRICT — NONE 15o B. SOLID WASTE DISPOSAL DISTRICT — NONE 15, C ENVIRONMENTAL CONTROL BOARD — NONE ALL BACKUP DOCUMENTATION, RESOLUTIONS , AND ORDINANCES ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD AND ARE HEREBY MADE A PART OF THESE MINUTES 16 , ADJOURNMENT There being no further business , the Chairman declared the meeting adjourned at 12 : 17 p . m . ATTEST : Jeffrey K . Barton, Clerk Bob Solari , Chairman Minutes Approved : MAY Z 4 2011 BCC/LA/2011 Minutes BK 140 PG 787 April 19 , 2011 17