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Home My WebLink About07/17/2013 (2)• MINUTES ATTACHED BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA 2013/2014 BUDGET WORKSHOP TENTATIVE SCHEDULE WEDNESDAY, JULY 17, 2013 - 9:00 A.M. County Commission Chamber Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, FL 32960 www.ircgov.com COUNTY COMMISSIONERS Joseph E Flescher, Chairman Wesley S. Davis, Vice Chairman Peter D. 0 Bryan Bob Solari Tim Zorc District 2 District 1 District 4 District 5 District 3 Joseph A Baird, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk to the Board Call to Order Invocation Pledge of Allegiance 9:00 A.M. Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Joseph E Flescher, Commission Chairman GENERAL OVERVIEW SESSION GENERAL FUND 001-101 001-102 001-107 001-109 001-112 001-113 001-118 001-119 001-201 001-202 001-203 001-206 001-208 001-210 001-211 JOSEPH A. BAIRD, COUNTY ADMINISTRATOR BOARD OF COUNTY COMMISSIONERS COUNTY ATTORNEY COMMUNICATIONS/EMERGENCY SERVICE MAIN LIBRARY NORTH COUNTY LIBRARY BRACKETT LIBRARY IRC SOIL AND WATER CONSERVATION LAW LIBRARY ADMINISTRATOR - OPERATIONS GENERAL SERVICES HUMAN RESOURCES VETERANS SERVICE EMERGENCY MANAGEMENT PARKS HUMAN SERVICES 144 PG 115 Page 1 of 6 GENERAL FUND 001-212 001-213 001-216 001-220 001-229 001-237 001-238 001-241 001-246 001-250 001-251 AG EXTENSION YOUTH GUIDANCE PURCHASING FACILITIES MANAGEMENT OFFICE OF MANAGEMENT AND BUDGET FPL GRANT EXPENDITURES EMERGENCY BASE GRANT COMPUTER SERVICES INSURANCE PREMIUMS COUNTY ANIMAL CONTROL MAILROOM/SWITCHBOARD MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) 004-104 004-105 004-108 004-116 004-161 004-204 004-205 004-207 004-210 004-234 004-400 TRANSPORTATION FUND 111-214 111-243 111-244 111-245 111-281 NON -DEPARTMENTAL 001-106 001-106 001-110 001-110 001-111 001-252 001-901 001-901 NORTH COUNTY AQUATIC CENTER GIFFORD AQUATIC CENTER RECREATION OCEAN RESCUE SHOOTING RANGE PLANNING AND DEVELOPMENT COUNTY PLANNING CODE ENFORCEMENT PARKS TELECOMMUNICATIONS TAX COLLECTOR ROADS AND BRIDGES PUBLIC WORKS COUNTY ENGINEERING TRAFFIC ENGINEERING STORMWATER STATE AGENCIES NEW HORIZONS OF THE TREASURE COAST, INC. STATE HEALTH DEPARTMENT TREASURE COAST REGIONAL PLANNING COUNCIL DEPT. OF JUVENILE JUSTICE MEDICAID ENVIRONMENTAL CONTROL BOARD CIRCUIT COURT ADMINISTRATION GUARDIAN AD LITEM St 1Litt PG 1 Page 2 of 6 001-903 001-903 001-904 001-907 114-120 NON -DEPARTMENTAL 001-110 001-128 001-137 001-137 STATE AGENCIES (Cont'd) VICTIM ASSISTANCE PROGRAM STATE ATTORNEY PUBLIC DEFENDER MEDICAL EXAMINER STATE FOREST SERVICE ECONOMIC DEVELOPMENT DIVISION CHILDREN'S SERVICES SEBASTIAN COMMUNITY REDEVELOPMENT AREA FELLSMERE COMMUNITY REDEVELOPMENT AREA NON-PROFIT ORGANIZATIONS 001-110 001-110 001-110 001-206 411-255 HARVEST FOOD & OUTREACH CENTER MENTAL HEALTH ASSOCIATION 211 PALM/BEACH/TREASURE COAST VETERANS COUNCIL OF INDIAN RIVER COUNTY, INC. KEEP INDIAN RIVER BEAUTIFUL (K I R B ) QUASI NON-PROFIT ORGANIZATIONS 001-110 001-110 001-110 001-110 001-110 LAND ACQUISITION BONDS 245-117 COMMUNITY TRANSPORTATION COORDINATOR (SENIOR RESOURCE ASSOCIATION, INC.) GIFFORD YOUTH ACTIVITY CENTER PROGRESSIVE CIVIC LEAGUE OF GIFFORD HUMANE SOCIETY OF VERO BEACH & IRC, FL , INC. TREASURE COAST HOMELESS SERVICES COUNCIL, INC. LAND ACQUISITION BONDS — 2004 REFERENDUM 144 PG 117 Page 3 of 6 STREETLIGHTING DISTRICTS 181 GIFFORD 182 LAURELWOOD 183 ROCKRIDGE 184 VERO HIGHLANDS 186 PORPOISE POINT 187 SINGLE STREET LIGHTS 188 LAUREL COURT 189 TIERRA LINDA 190 VERO SHORES 191 IXORA PARK 192 ROYAL POINCIANA 193 ROSELAND 194 WHISPERING PINES 195 MOORINGS 196 WALKER'S GLEN 197 GLENDALE LAKES 198 FLORALTON BEACH 199 WEST WABASSO OTHER M.S.B.U. 171 EAST GIFFORD STORMWATER M.S.B.U. 185 VERO LAKE ESTATES M.S.B.U. ENTERPRISE FUNDS 418-221 418-236 441-233 471-218 471-219 471-235 471-257 471-265 471-268 471-269 472-235 INTERNAL SERVICE FUNDS 501 502 504 505-103 505-241 GOLF COURSE MAINTENANCE CLUBHOUSE BUILDING DEPARTMENT UTILITIES - WASTEWATER TREATMENT UTILITIES - WATER PRODUCTION UTILITIES - GENERAL & ENGINEERING UTILITIES - SLUDGE OPERATIONS UTILITIES - CUSTOMER SERVICE UTILITIES - WASTEWATER COLLECTION UTILITIES - WATER DISTRIBUTION UTILITY IMPACT FEES FLEET MANAGEMENT RISK MANAGEMENT (SELF INSURANCE) EMPLOYEE HEALTH INSURANCE IT - GEOGRAPHIC INFORMATION SYSTEMS IT - COMPUTER SERVICES X44 PG I Page 4 of 6 MISCELLANEOUS FUNDS 102 NEW TRAFFIC IMPROVEMENT FEES 103 ADDITIONAL IMPACT FEES 106 COURT FACILITIES FUND 108 RENTAL ASSISTANCE 109 SECONDARY ROAD CONSTRUCTION 112 SPECIAL LAW ENFORCEMENT 117 TREE ORDINANCE FINES 119 TOURIST DEVELOPMENT FUND 120 911 SURCHARGE 121 DRUG ABUSE FUND 123 IRCLHAP/SHIP 124 METRO PLAN ORGANIZATION 127 NATIVE UPLANDS ACQUISITION 128 BEACH RESTORATION 129 NEIGHBORHOOD STABILIZATION PLAN 130 NEIGHBORHOOD STABILIZATION PLAN 3 133 FLORIDA BOATING IMPROVEMENT PROGRAM 134 LIBRARY BEQUEST FUND 135 DISABLED ACCESS PROGRAMS 136 INTERGOVERNMENTAL GRANTS 137 TRAFFIC EDUCATION PROGRAM 140 COURT FACILITY SURCHARGE FUND 141 ADDITIONAL COURT COSTS 142 COURT TECHNOLOGY FUND 145 LAND ACQUISITION SERIES 2006 204 DODGER BONDS 308 CAPITAL RESERVE FUND CAPITAL PROJECTS 315 OPTIONAL ONE -CENT SALES TAX 12:00 P.M. TO 1:30 P.M. LUNCH BREAK I44PG119 Page 5 of 6 1:30 P.M. (PUBLIC HEARING) SOLID WASTE DISPOSAL DISTRICT (S.W.D.D.) 411-217 411-255 CONSTITUTIONAL OFFICERS 001-300 001-400 001-500 001-700 001-114 001-600 AGGREGATE MILLAGE SANITARY LANDFILL RECYCLING CLERK OF CIRCUIT COURT TAX COLLECTOR PROPERTY APPRAISER SUPERVISOR OF ELECTIONS VALUE ADJUSTMENT BOARD SHERIFF JEFFREY R. SMITH CAROLE JEAN JORDAN DAVID C. NOLTE LESLIE R. SWAN DERYL LOAR STATE PROPOSED AGGREGATE MILLAGE EMERGENCY SERVICES DISTRICT 114-120 FIRE RESCUE RECAP - TOTAL PROPOSED BUDGET AND PROPOSED MILLAGE RATES JOSEPH A. BAIRD, COUNTY ADMINISTRATOR • Consider any proposed changes to tentative budget • Make a motion to adopt the proposed millage rates ANNOUNCE: SEPTEMBER 11, 2013 5:01 P.M. SEPTEMBER 18, 2013 5:01 P.M. PUBLIC HEARING ON TENTATIVE BUDGET AND PROPOSED MILLAGE RATES FINAL BUDGET HEARING AND ADOPTION OF MILLAGE RATES ADJOURN Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 (TDD # 772-770-5215) at least 48 hours in advance of meeting. t ��ii C SCHEDULE IS SUBJECT TO CHANGE DEPENDING UPON THE TIME NECESSARY TO REVIE IPJBt'*DGffi ' 2 0 Page 6 of 6 JEFFREY R. SMITH Clerk to the Board INDEX TO MINUTES OF 2013 - 2014 BUDGET WORKSHOP BOARD OF COUNTY COMMISSIONERS JULY 17,2013 CALL TO ORDER 1 INVOCATION 1 PLEDGE OF ALLEGIANCE 1 GENERAL OVERVIEW SESSION — JOSEPH A. BAIRD, COUNTY ADMINISTRATOR 2 GENERAL FUND 2 MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) 5 TRANSPORTATION FUND 6 NON -DEPARTMENTAL 7 STATE AGENCIES 7 July 17, 2013 1 BK144PG121 ECONOMIC DEVELOPMENT CHILDREN'S SERVICES 8 COMMUNITY REDEVELOPMENT AGENCIES 8 SEBASTIAN COMMUNITY REDEVELOPMENT AREA 8 FELLSMERE COMMUNITY REDEVELOPMENT AREA 8 NON-PROFIT ORGANIZATIONS 8 QUASI NON-PROFIT ORGANIZATIONS 9 LAND ACQUISITION BONDS - 2004 REFERENDUM STREETLIGHTING DISTRICTS 10 OTHER M.S.B.0 10 ENTERPRISE FUNDS 10 INTERNAL SERVICE FUNDS 11 MISCELLANEOUS FUNDS 11 CAPITAL PROJECT FUNDS 12 PUBLIC HEARING - SOLID WASTE DISPOSAL DISTRICT (S.W.D.D.) 13 BK 144 PG 122 July 17, 2013 2 CONSTITUTIONAL OFFICERS 13 AGGREGATE MILLAGE 17 EMERGENCY SERVICES DISTRICT (E S D.) 17 RECAP - TOTAL PROPOSED BUDGET AND PROPOSED MILLAGE RATES 18 ANNOUNCEMENT 19 ADJOURNMENT 19 July 17, 2013 3 OK 144PG123 JEFFREY R. SMITH Clerk to the Board July 17, 2013 BUDGET WORKSHOP OF THE BOARD OF COUNTY COMMISSIONERS The Board of County Commissioners of Indian River County, Florida, met at the County Commission Chambers, 1801 27th Street, Vero Beach, Florida, on Wednesday, July 17, 2013, to conduct a Budget Workshop. Present were Chairman Joseph E Flescher, Vice Chairman Wesley S. Davis and Commissioners Peter D. O'Bryan, Bob Solari, and Tim Zorc. Also present were County Administrator Joseph A. Baird, Management and Budget Director Jason Brown, County Attorney Dylan T. Reingold, and Deputy Clerk Leona Adair Allen. CALL TO ORDER Chairman Flescher called the meeting to order at 9:00 a.m. INVOCATION Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller, delivered the Invocation. PLEDGE OF ALLEGIANCE Chairman Flescher led the Pledge of Allegiance to the Flag. July 17, 2013 1 3 144 PG 124 GENERAL OVERVIEW SESSION - JOSEPH A. BAIRD, COUNTY ADMINISTRATOR County Administrator Joseph Baird, using a PowerPoint presentation (on file), outlined the proposed 2013-2014 Fiscal Year Budget. He announced that the proposed total for 2013- 2014 is $253,840,382, a decrease of $37,951,813, or 13.01%, from March 31s of this year; and an increase of $1,704 892, or 0.68% from the beginning of the budget year. He said the taxroll increased 1.4% Countywide for the first time in five years, but is still 30.7% below peak. He reviewed the major budget impacts, and noted that this was one of the hardest budgets that he and staff have had to put together, due to people's over -optimism that the economy is turning around. GENERAL FUND Administrator Baird said the proposed Ad Valorem revenues for the General Fund for 2013-2014 is $40,807,742, an increase of $1,492,368, or 3.8%; Municipal Service Taxing Unit (M.S.T.U.) is proposed at $7,568,031, an increase of $85,519, or 1.1%, Emergency Services District (ESD) is proposed at $20,753,931, an increase of $2,990,267, or 16.8%; and the Land Acquisition Bonds - 2004 Referendum debt service is $4,879,017, an increase of $44,417, or 0.9%; for a total of $74,008,721, an increase of $4,612,571, or 6.6%. Administrator Baird reported the following millage rate comparisons: • General Fund for 2012-2013 is 3.0892, and the proposal for 2013-2014 is 3.1685, an increase of 2.6% • M.S.T.U. for 2012-2013 is 1.0733, and the proposal for 2013-2014 remains the same • ESD for 2012-2013 is 1.7148, and the proposal for 2013-2014 is 1.9799, an increase of 15.5% • Land Bonds 2004(a) for 2012-2013 is 0.3799, and the proposal for 2013-2014 is 0.3788, a decrease of 0.3% • Aggregate Millage for 2012-2013 is 5.0729, and the proposal for 2013-2014 is 5.3676, an increase of 5.8% July 17, 2013 2 BC 11 4 PG 12 5 Administrator Baird reported the following comparisons to rollback: • General Fund for 2012-2013 is 3.0733, and the proposal for 2013-2014 is 3.1685, 3.1% above rollback • M.S.T.U. for 2012-2013 is 1.0687, and the proposal for 2013-2014 is 1.0733, 0.4% above rollback • ESD for 2012-2013 is 1.7063, and the proposal for 2013-2014 is 1.9799, 16.0% above rollback • Land Bonds 2004(a) for 2012-2013 is 0.3799, and the proposal for 2013-2014 is 0.3788, 0.3% decrease in millage • Aggregate Millage for 2012-2013 is 5.0729, and the proposal for 2013-2014 is 5.3676, 5.8% above rollback Administrator Baird compared the Indian River County General Fund millage of surrounding and comparable Counties; highlighted the 2013-2014 County taxes and fees; and pointed out that 74.2% of General Fund expenses go toward Constitutional Officers and unfunded State Mandates. He also provided a comparison of the current and proposed millage on a typical $200,000 house in Indian River Shores with a Homestead Exemption, which is currently $520.37, and the proposed is $532.10, an $11.73 increase; and in the Unincorporated area the current is $777.59, and the proposed is $829.09, an increase of $51.50. Administrator Baird's General Fund budget overview revealed the following: The total budget is $69,776,204, a decrease of $727,420, or 1.0%; the Florida Retirement System (FRS) rate increased by $1,068,148; the Constitutional Officers requested an increase of $2,225,850 and staff is recommending $1,081,278; the Ad Valorem taxroll increased 1.4%, which provided $470,000 additional revenue; State Mandates/Constitutional Officers make up about 74.2% of the total budget; Fund Reserves phase-out usage over two years is recommended at $900,000 in 2013-2014; and the recommended millage rate is 3.1685, up 2.57%. 6 X1144 PG 126 July 17, 2013 3 A brief discussion ensued regarding the fund reserves and maintaining last year's millage rate. Administrator Baird provided a history of the General Fund Millage from Fiscal Year 1999 to 2014, and explained the breakdown of General Fund expenses by category for Fiscal Year 2013-2014. Administrator Baird announced the following 2013-2014 recommendations under the General Fund expenses: • BCC Operations - $803,538, an increase of $20,434, 2.6% from last year • County Attorney — $672,913, an increase of $2,021, 0.3% • GIS Transfer — $35,266, same as last year • Communication/Emergency Services — $485,917, a decrease of $30,000, 5.8% • Main Library— $1,872,877, an increase of $46,454, 2.5% • North County Library - $895,604, a decrease of $6,750, 0.7% • Brackett Library— $231,193, a decrease of $3,705, 1.6% • Soil Conservation — $40,159, a decrease of $7,688, 16.1% • Law Library — $102,150, a decrease of $5,882, 5.4% • Administrator — $414,063, a decrease of $57, 0.0% • General Services — $115,044, an increase of $3,897, 3.5% • Human Resources — $270,898, a decrease of $426, 0.2% • Planning and Development — $0.0, a decrease of $7,000, 100.0% • Veterans Services — $232,123, an increase of $2,857, 1.2% • Emergency Management — $407,637, a decrease of $175,358, 30.1% • Parks — $1,848,432, a decrease of $40,285, 2.1% • Human Services — $276,544, a decrease of $59, 0.0% • AG Extension — $106,545, an increase of $4,465, 4.4% • Youth Guidance — $0.0, a decrease of $81,265, 100.0% • Purchasing — $162,397, a decrease of $8,654, 5.1% July 17, 2013 4 II 144 PG 127 • Facilities Management — $3,244,558, a decrease of $15,684, 0.5% • Management and Budget — $305,583, an increase of $136, 0.0% • FPL Grant — $102,184, a decrease of $7,598, 6.9% • EM Base Grant — $85,093, a decrease of $20,713, 19.6% • Computer Services Transfer — $246,006, a decrease of $457,610, 65.0% • Insurance Premiums — $283,218, same as last year • Animal Control — $480,412, a decrease of $25,578, 5.1% • Mailroom - $313,489, a decrease of $2,868, 0.9% Administrator Baird pointed out that the current expenses total $14,850,759, and next year even with the retirement increases, the department total will be $14,033,843, a decrease of $816,916, or 5.5%: Discussion ensued as Administrator Baird and the Commissioners discussed reserve funding, AG extension funding, millage rates, job grants, and increasing staff in the Road and Bridge Division. MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) Administrator Baird conveyed that the total budget proposed for the Municipal Service Taxing Unit (M.S.T.U.) is $24,942,596, an increase of $476,094, or 1.9%. He recommended the same millage rate as last year, at 1.0733, 0.4% above rollback. He reported that the Ad Valorem tax roll increased to $85,000, or 1.38%, and transfers out were increased to $563,077. He pointed out that using Fund Balance to pay off the Spring Training Bonds provided an additional $280,000 in Half -Cent Sales Tax, and reiterated the increase in FRS rates of $38,428. Administrator Baird pointed out that the total M.S.T.U. Departmental expenses for 2013- 2014 are proposed at $4,548,285, a decrease of $283,419, or 5.9% from last year; and summarized the following 2013-2014 recommendations for the M.S.T.U. Departments: MC 144 PG 128 July 17, 2013 5 0 • N. County Aquatic Center — $729,231, a decrease of $10,743, 1.5% • Gifford Aquatic Center — $252, 643, a decrease of $4,497, 1.7% • Recreation — $856,256, a decrease of $27,922, 3.2% • Ocean Rescue — $734,253, an increase of $29,489, 4.2% • Shooting Range — $381,051, a decrease of $22,214, 5.5% • Community Development — $204,947, a decrease of $3,484, 1.7% • County Planning - $833,003, a decrease of $1,886, 0.2% • Code Enforcement — $299,400, a decrease of $3,622, 1.2% • Parks — $82,023, a decrease of $146,706, 64.1% • Roads and Bridges — $0.0, a decrease of $80,497, 100.0% • Telecommunications — $95,478, a decrease of $11,337, 10.6% • Tax Collector - $80,000, same as last year TRANSPORTATION FUND Administrator Baird said the total Transportation Fund is $13,204,335, an increase of $178,053, or 1.4%. He noted that there was an increase of $89,933 in the FRS rate; staffing increased by one full-time position, for an increase of $37,479; and gas taxes decreased to $55,000, or 2.4%. Administrator Baird pointed out that the total Transportation Fund expenses for 2013- 2014 are proposed at $11,601,535, a decrease of $31,010, or 0.3% from last year; and announced the following recommendations for the Transportation Fund: • Road and Bridge - $6,859,202, an increase of $94,847, 1.4% • Public Works - $271,491, an increase of $1,891, 0.7% • County Engineering - $1,745,466, an increase of $38,258, 2.2% • Traffic Engineering - $2,240,064, a decrease of $66,310, 2.9% • Stormwater - $485,312, a decrease of $99,696, 17.0% July 17, 2013 6 Bk 1.44PG129 NON -DEPARTMENTAL STATE AGENCIES Administrator Baird announced that the proposed total for the State Agencies budget (paid from the General Fund) is $3,696,627, an increase of $16,909, or 0.5%. He listed the following State Agencies and the proposed 2013-2014 recommended increase/reduction for each: • New Horizons - $273,754, same as last year • State Health Department - $534,521, same as last year • Treasure Coast Regional Planning Council - $58,163, same as last year • Department of Juvenile Justice - $627,648, an increase of $77,540, 14.1% • Medicaid (mandate from State) - $1,199,481, a decrease of $43,955, 3.5% • Environmental Control Board - $17,073, same as last year • Circuit Court Expenses - $308,066, a decrease $39,652, 11.4% • Guardian Ad Litem - $84,561, an increase of $9,062, 12.0% • Victim Assistance Program - $53,144, same as last year • State Attorney - $174,863, an increase of $21,932, 14.3% • Public Defender - $75,842, an increase of $503, 0.7% • Medical Examiner - $275,689, a decrease of $8,128, 2.9% • State Forestry - $13,822, same as last year The following individuals thanked the Board for their continued support: John Romano, CEO of New Honzons Tom Genung, 19th Judicial Circuit Court Administrator Cheryl Dunn, Health Department and Environmental Control Board Patricia Arnold, Administrative Director for the Public Defender's Office 144 PG 130 July 17, 2013 7 The Chairman called for a break at 10:25 a.m., and reconvened the meeting at 10:39 a.m., with all members present. ECONOMIC DEVELOPMENT Administrator Baird announced that the recommended proposal for the Economic Development budget is $139,898, same as last year. CHILDREN'S SERVICES Administrator Baird reported that the proposal for Children's Services is $623,890, no change from last year, and pointed out that there is a separate committee that decides the allocation. Kathleen Cain Executive Director of Indian River County Healthy Start Coalition, Inc., provided statistics, explained what her organization does, and spoke about their new strategic plan. COMMUNITY REDEVELOPMENT AGENCIES SEBASTIAN COMMUNITY REDEVELOPMENT AREA FELLSMERE COMMUNITY REDEVELOPMENT AREA Administrator Baird provided the following proposals for 2013-2014 • Sebastian Community Redevelopment Area - $120,403, a decrease of $483 • Fellsmere Community Redevelopment Area - $1,153, an increase of $1,153 NON-PROFIT ORGANIZATIONS Administrator Baird listed the following Non -Profit Organizations and his 2013-2014 proposed recommendation for each: • Harvest Food and Outreach Center — $0.0 last year, $4,000 for this year • Mental Health Association — $20,000, a decrease of $6,125, 23.4% July 17, 2013 8 OK 144PG131 • 211 Palm Beach/Treasure Coast, Inc. — $7,000, an increase of $2,000, 40.0% • Veterans Council of Indian River County, Inc. — $74,940, an increase of $290, 0.4%. • Keep Indian River Beautiful (K.I.R.B.) — $38,609, an increase of $1,158, 3.1% The following individuals thanked the Commissioners for their support: Steve Sackman, Treasurer of the Veterans Council Annabel Robertson, Executive Director of Harvest Food and Outreach Bob Brugnoli, Executive Director of the Indian River County Mental Health Association Paige Woodward, Community Relations Specialist for 211 Palm Beach/Treasure Coast QUASI NON-PROFIT ORGANIZATIONS Administrator Baird announced that the current budget is $2,478,552, and the proposal for next year is $983,662, minus $1,494,890 for Senior Resources Grant money (Metropolitan Planning Organization), a decrease of $1,494,890, or 60.3%. Administrator Baird announced the following 2013-2014 proposed recommendations for the Quasi Non -Profit Organizational budgets: • Senior Resource - $475,124, same as last year • Senior Resource Grants — $0, a decrease of $1,494,890 • Gifford Youth Activity Center- $85,536, same as last year • Progressive Civic League- $12,185, same as last year • Humane Society - $395,547, same as last year • Treasure Coast Homeless Services- recommended $15,270, same as last year. LAND ACQUISITION BONDS - 2004 REFERENDUM Administrator Baird said the Land Acquisition Bond — 2004 Referendum proposed budget for 2013-2014 is $4,767,191, an increase of $12,446; and the proposed millage rate is 0.3788, a deduction of 0.0011. He said this is to pay for the $50 million debt service Land Acquisition Bonds. July 17, 2013 9 144 PG 132 STREETLIGHTING DISTRICTS Management and Budget Director Jason Brown announced the following proposed assessment rates for 2013-2014: Gifford $25.00 Laurelwood $23.00 RockRidge $ 8.00 Vero Highlands $28.00 Porpoise Point $11.00 Laurel Court $27.00 Tierra Linda $21.00 Vero Shores $19.00 Ixora Park $17.00 Royal Poinciana $32.00 Roseland $ 1.00 Whispering Pines $16.00 Moorings $10.00 Walker's Glen $22.00 Glendale Lakes $40.00 Floralton Beach $45.00 West Wabasso $21.00 OTHER M.S.B.U. Director Brown said the 2013-2014 proposed assessment rates for the Vero Lake Estates M.S.B.U. was $19.00 and the E Gifford M S.B.U. was $10.00. ENTERPRISE FUNDS Administrator Baird listed the following 2013-2014 proposals for the Enterprise Funds: • Golf Course - $2,835,349, an increase of $2,668 • Building Department - $1,723,693, an increase of $136,622 • Utilities - $36,983,427, an increase of $348,456 • Utilities Impact Fees - $578,075, same as last year Administrator Baird said the total Enterprise Fund is recommended at $42,120,544, an increase of $487,746. July 17, 2013 10 Bk 144 PG 133 INTERNAL SERVICE FUNDS Administrator Baird reported that the proposed totals for the 2013-2014 Internal Service Funds are $23,199,708, an increase of $1,036,867; and listed the individual departments as follows: • Fleet Management - $3,310,275, a decrease of $39,928 • Risk Management (self-insurance) - $4,479,866, a decrease of $34,864 • Employee Health Insurance - $14,292,318, an increase of $500,804 • Information Technology - $1,117,249, an increase of $610,855 MISCELLANEOUS FUNDS Director Brown listed the following 2013-2014 budget proposals for the Miscellaneous Funds: Fund 102, Fund 103, Fund 106, Fund 108, Fund 109, Fund 112, Fund 117, Fund 119, Fund 120, Fund 121, Fund 123, Fund 124, Fund 127, Fund 128, Fund 129, Fund 130, Fund 133, July 17, 2013 New Traffic Improvement Fees - $1,721,220, a decrease of $9,026,146 Additional Impact Fees - $1,587,317, a decrease of $6,598,181 Court Facilities Fund - $30,000, same as last year Section 8 / Rental Assistance - $1,972,759, an increase of $25,119 Secondary Road Construction - $8,000,599, a decrease of $3,285,539 Special Law Enforcement - $0, a $24,000 decrease of $24,000 Tree Ordinance Fines - $50,000, same as last year Tourist Development Fund - $728,313, an increase of $12,376 911 Surcharge - $727,440, an increase of $13,107 Drug Abuse Fund - $68,509, a decrease of $2,988 IRCLHAP/SHIP - $440,078, a decrease of $505,061 Metro Plan Organization (MPO) - $706,080, a decrease of $26,836 Native Uplands Acquisition - $55,000, same as last year Beach Restoration - $1,158,755, a decrease of $968,626 Neighborhood Stabilization Plan - $0, a decrease of $652,593 Neighborhood Stabilization Plan 3 - $0, a decrease of $1,447,219 Florida Boating Improvement Program - $44,300, a decrease of $200,000 11 BK 44PG 134 • Fund 134, • Fund 135, • Fund 136, • Fund 137, • Fund 140, • Fund 141, • Fund 142, • Fund 145, • Fund 204, • Fund 308, Library Bequest Fund - $50,000, a decrease of $15,551 Disabled Access Programs - $20,000, same as last year Intergovernmental Grants - $274,206, a decrease of $597,107 Traffic Education Program - $13,593, a decrease of $10,210 Court Facility Surcharge Fund - $147,675, a decrease of $29,325 Additional Court Costs - $96,914, a decrease of $108,376 Court Technology Fund - $401,939, an increase of $92,934 Land Acquisition Series 2006 - $40,000, a decrease of $155,664 Dodger Bonds - $877,513, a decrease of $353,820 Dodgertown Capital - $250,000, a decrease of $303,197 CAPITAL PROJECT FUNDS Director Brown reported that the proposed 2013-2014 315 -Optional One -Cent Sales Tax is $17,311,556, a decrease of $16,416,815. (Clerk's Note: Administrator Baird and Director Brown provided an overview of all the funds in the morning session, except the Solid Waste Disposal District and Constitutional Officers' budgets, which were discussed in the afternoon session Each fund is placed in Agenda sequence for continuity.) The Chairman called for a break at 11:48 a.m., and reconvened the meeting at 1:30 p.m., with all members present. - AFTERNOON SESSION - Chairman Flescher reconvened the Budget Workshop at 1:30 p.m., with all members present. July 17, 2013 12 BK 144 PG 135 PUBLIC HEARING - SOLID WASTE DISPOSAL DISTRICT (S.W.D.D.) (Clerk's Note: For presentation and Board actions under this item, please refer to the Public Hearing for the Solid Waste Disposal District (S.W.D.D.) 2013-2014 Budget Workshop minutes, which are prepared separately.) CONSTITUTIONAL OFFICERS Administrator Baird announced the 2013-2014 proposed Constitutional Officers' budget as follows: • Clerk of Circuit Court Jeffrey R Smith - $927,889, same as last year • Tax Collector Carole Jean Jordan - $1,265,104, same as last year • Property Appraiser David C. Nolte - $2,824,074, an increase of $100,000, 3.7% • Sheriff Deryl Loar - $38,174,624, an increase of $1,004,863, 2.7% • Sheriff SCAAP Grant - $0.0, a decrease of $78,306, 100.0% • Supervisor of Elections Leslie R. Swan - $1,042,990, same as last year • Value Adjustment Board - $86,060, same as last year Clerk of Circuit Court and Comptroller Jeffrey R. Smith updated the Board on the new changes and efficiencies in the Finance Department. He also thanked the Board and his staff for their support. Tax Collector Carole Jean Jordan reminded the Board that her budget is not due to the Department of Revenue until August 1St, and that her staff is currently working on it She revealed that her goal is to provide the best customer service for the citizens in Indian River County and the customers that come from St. Lucie and Brevard Counties. She thanked Administrator Baird, the Commissioners, and her staff for their support. 8K 144 P6 136 July 17, 2013 13 Administrator Baird conveyed that the Property Appraiser's current budget is $2,724,074. He said the Property Appraiser requested $3,115, 253, and staff is recommending $2,824,074, an increase of about $100,000, or 3.7%. Property Appraiser David C. Nolte said he had requested an increase of $280,000, or 9.9%, as approved by the Department of Revenue (DOR), to cover the cost of the new software, a new vehicle for his staff, wage increases, and an additional employee. Discussion ensued regarding Mr Nolte's requested budget increase. Administrator Baird reported that the Supervisor of Elections current budget is $1,042,990. He said the Supervisor of Elections requested $1,095,680, and staff recommended the same as last year. Supervisor of Elections Leslie R. Swan asked that her 2013-2014 budget be increased by $52,689, a 4.81% increase, due to new legislation that was enacted, and one additional employee. Discussion ensued regarding the requested increase to Ms. Swan's budget. Administrator Baird said he did not oppose increasing the budgets of the Constitutionals; however, he did not want the money taken out of reserves. Administrator Baird reported that the Sheriff's current budget is $37,169,760. He conveyed that the Sheriff requested $39,028,248, and staff recommended $38,174,624, an increase of $1,004,863, or 2.7%. Sheriff Deryl Loar provided a brief history of the past few years, spoke about the economy improving, increases in the FRS rate, and requested a $1.8 million increase in his budget for a 3.0% pay raise for his deputies and civilians. July 17, 2013 14 11 4 PG 137 A lengthy debate and discussion ensued regarding the proposed 3% increase in salaries, the General Fund reserve, whether to increase the millage rate, keeping the burden off the taxpayers, and the opposition to pull from the reserve funds for ongoing annual expenditures. Administrator Baird said that during the next break, he would perform calculations and bring scenarios/options back to the Board Administrator Baird and Director Brown expressed the challenges of this year's budget, and voiced concerns over using the Fund Balance after revenues start to increase. The Chairman called a break at 3:10 p.m., and reconvened the meeting at 3:37 p.m., with all members present. Administrator Baird and Director Brown explained three possible scenarios if the millage rate was increased (on file). Following a lengthy discussion and debate over the scenarios, the Board chose option one and made the following Motions: ON MOTION by Commissioner Solari, SECONDED by Commissioner O'Bryan, the Board unanimously approved the proposed Millage rate of 1.9799 for the Emergency Services District, as recommended by staff. ON MOTION by Commissioner Solari, SECONDED by Vice Chairman Davis, the Board unanimously approved the proposed Millage rate of .3788 for the Land Acquisition Bonds — 2004 Referendum, as recommended by staff. BK 144 PG 138 July 17, 2013 15 ON MOTION by Commissioner Solari, SECONDED by Chairman Flescher, the Board unanimously approved the proposed Municipal Service Taxing Unit (MSTU) Millage rate of 1.0733, as recommended by staff. MOTION WAS MADE by Commissioner Solari, SECONDED by Chairman Flescher, to approve the General Fund Millage rate of 3.0892. A brief discussion ensued regarding the millage rate and what it covers. The Chairman CALLED THE QUESTION. Motion FAILED by a 2-3 vote (Commissioners Davis, O'Bryan and Zorc opposed). MOTION WAS MADE by Commissioner O'Bryan, SECONDED by Commissioner Zorc, to approve the proposed General Fund Millage rate of 3.2620, as recommended by staff. Vice Chairman Davis pointed out that this motion will give the Constitutional Officers what they requested, it will give County employees a modest pay increase, it will make up for the FRS rate that was imposed upon the employees, and will compensate for the substantial burn in the Emergency Services reserves. Administrator Baird and Director Brown revealed that the total impact on a $200,000 home in the unincorporated area of Indian River County, with a $50,000 homestead exemption would be $5.45 per month, or about $65.00 per year. July 17, 2013 16 BIC 144 PG 139 Chairman Flescher reiterated that the Board wants to satisfy the Constitutional Officers' requests. He said he felt more comfortable supporting the previous motion in light of what the people are getting; however, he also felt it appropriate to move forward with this motion. The Chairman CALLED THE QUESTION, and by a 4-1 vote (Commissioner Solari opposed), the Motion carried. AGGREGATE MILLAGE Administrator Baird announced that the 2013-2014 proposed Aggregate Millage is 5.3676, which is 0.3151 above rollback. EMERGENCY SERVICES DISTRICT (E.S.D.) (Clerk's Note: This item was heard in the morning session, after Capital Funds, and is placed here for continuity.) Director Brown stated that the total budget for the Emergency Services District (E S D ) is $26,645,175 an increase of $305,844, or 1.2%. He noted that the biggest impact in this budget is the FRS rate increase of $453,399. He said the tax roll increase of 1.4% provided $211,000 of additional revenues; reported that there is an increase of $190,000 in Advanced Life Support (ALS) charges; and the Fund Balance phase out proposal will decrease to $500,000, which will be a $2 million impact on the budget. Director Brown announced the following proposals for the 2013-2014 Emergency Services District expenses: • Salaries - $14,498,870, a decrease of $93,844, 0.6% • Benefits - $6,524,450, an increase of $499,733, 8.3% • Operating - $4,005,948, an increase of $137,882, 3.6% • Hydrant Maintenance - $145,376, a decrease of $5,761, 3.8% July 17, 2013 17 3 BK 14 4 PG 14 0 • Capital - $57,200, a decrease of $772,557, 92.7% • Other Uses - $1,399,509, an increase of $490,391, 53.9% • State Forestry - $13,822, same as last year Walter Geiger, 3944 58th Circle, Taxpayers Association of Indian River County, spoke about salary increases, and felt that all County employees should be treated equally. RECAP - TOTAL PROPOSED BUDGET AND PROPOSED MILLAGE RATES The 2013-2014 proposed Fiscal Year budget was $253,840,382. The revised 2013-2014 Fiscal Year 2013-2014 budget was $255,015,662. The General Fund 2013-2014 proposed millage rate was 3.1685, 3.1% above rollback, and the recommended millage rate was 3.2620. The proposed General Fund budget was $69,776,204, down $727,420, or 1.0%. The revised General Fund budget was $70,920,776. The Municipal Service Taxing Unit (MSTU) proposed millage was 1.0733, 0.4% above rollback. The proposed budget was $24,942,596, an increase of $476,094, or 1.9%. 1.4%. The proposed budget for the Transportation Fund was $13,204,335, up $178,053, or The proposed Aggregate Millage rate after changes was 5.4611. The Emergency Services District proposed millage was 1.9799, 16.0% above rollback. The proposed budget was $26,645,175, up $305,844, or 1.2%. The revised Emergency Services District budget was $26,667,514. July 17, 2013 18 BK 144 P6 141 The Environmental Land Acquisition 2004 Referendum millage was 0.3788 (rollback rate does not apply), the proposed budget was $4,767,191. The revised Land Acquisition Bond Budget was $4,775,560. ANNOUNCEMENT Chairman Flescher read into the record that the Public Hearing on Tentative Budget and Proposed Millage Rates is scheduled for Wednesday, September 11, 2013, at 5:01 p.m. and the Final Budget Hearing and Adoption of Millage Rates is scheduled for Wednesday, September 18, 2013, at 5:01 p.m., both to be held at the Indian River County Administration Complex, in the County Commission Chamber, 1801 27th Street, Building A, Vero Beach, FL 32960. ALL BACKUP DOCUMENTATION, RESOLUTIONS, AND ORDINANCES ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD AND ARE HEREBY MADE A PART OF THESE MINUTES ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 4:15 p.m. ATTEST: J `. Smit Clerk of Circuit Court and Comptroller Minutes Approved: gJ,a10ea,3 BUDGET WORKSHOP/LA/2013Minutes July 17, 2013 19 eph E. Flescher, Chairman OK I44PGI42