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Home My WebLink About2009-014RESOLUTION NO. 2009- 014 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING A JOINT PARTICIPATION AGREEMENT FOR TRAFFIC SIGNAL SYSTEM ENHANCEMENTS. WHEREAS, it is a policy of the State of Florida to construct and make improvements to the state transportation system in a cooperative partnership; and WHEREAS, such partnership shall be encouraged through the joint funding of projects that improve traffic flow and traffic safety on the State Highway System; and WHEREAS, the State of Florida Department of Transportation (FDOT) and Indian River County are desirous of making certain enhancements to the operation of the computerized traffic control signals at intersections on the State Roadway System within the County; and WHEREAS, the joint participation agreement will provide funding for increased staffing to enhance the operation of the County's computerized traffic signal system and funding to obtain, install and maintain the system and communication hardware and software needed to maintain and optimize the operation and efficiency of the existing computerized traffic signal system; and WHEREAS, the traffic signal system enhancements joint participation agreement is identified as: State FM No. 228613-2-54-01 FEID No. VF 596-000-679 Contract No. AF -996 F:\Traffic\Maya\BCC AGENDA ITEMS - RESOLUTIONS\RESOLUTION\resolution jpa traffic signal system enhancements Feb 2009.doC RESOLUTION NO. 2009- 014 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, THAT: 1. The above recitals are ratified in their entirety; and 2. The Chairman of the Board of County Commissioners of Indian River County, Florida is hereby authorized to execute the aforementioned joint participation agreement with the FDOT; and 3. The County shall maintain and operate the traffic signal system; and 4. The FDOT shall fund the project cost, as detailed in the aforementioned joint participation agreement; and 5. The Indian River County Traffic Engineer shall prepare, on a monthly basis, an invoice to submit to the FDOT for compensation. The resolution was moved to adoption by Commissioner 0' Bryan and the motion was seconded by Commissioner Fl escher , and, upon being put to a vote, the vote was as follows: Chairman Wesley S. Davis AYE Vice -Chairman Joseph E. Flescher AYE Commissioner Gary C. Wheeler AYE Commissioner Peter D. O'Bryan AYE Commissioner Bob Solari AYE F:\Traffic\Maya\BCC AGENDA ITEMS - RESOLUTIONS\RESOLUTION\resolution jpa traffic signal system enhancements Feb 2009.doc The Chairman thereupon declared the resolution duly passed and adopted this 3RD day of March . 2009. Attest: ZiJeff,,,eK. Barton, Clerk k0( By- Deputy Jerk AP P ROS ANia BY ?. . oLBRAAL DEPUTY COUNTY ATTORNEY BOARD OF COUNTY COMMISSIONTW INDIAN RIVER COUNTY, FLORIDA Wesley S. Davis, Chairman F:\Traffic\Maya\BCC AGENDA ITEMS - RESOLUTIONS\RESOLUTION\resolution jpa traffic signal system enhancements Feb 2009.doc 2. In the event that a copy of the reporting package for an audit required by PART I of this agreement and conducted in accordance with OMB Circular A-133, as revised, is not required to be submitted to the Department for reasons pursuant to section .320 (e)(2), OMB Circular A-133, as revised, the recipient shall submit the required written notification pursuant to Section .320 (e)(2) and a copy of the recipient's audited schedule of expenditures of Federal awards directly to each of the following: Florida Department of Transportation, 3400 W. Commercial Blvd. Ft. Lauderdale, FL 33309 Karen Maxon, District Single Audit Liaison In addition, pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any management letters issued by the auditor, to the Department at each of the following addresses: Florida Department of Transportation, 3400 W. Commercial Blvd. Ft. Lauderdale, FL 33309 Karen Maxon, District Single Audit Liaison 3. Copies of financial reporting packages required by PART it of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department at each of the following addresses: Florida Department of Transportation, 3400 W. Commercial Blvd. Ft. Lauderdale, FL 33309 Karen Maxon, District Single Audit Liaison B. The Auditor General's Office at the following address: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Copies of reports or the management letter required by PART 111 of this agreement shall be submitted by or on behalf of the recipient direct [y to: A. The Department at each of the following addresses: Florida Department of Transportation, 3400 W. Commercial Blvd. Ft. Lauderdale, FL 33309 Karen Maxon, District Single Audit Liaison 5. Any reports, management letter, or other information required to be submitted to the Department pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 6. Recipients, when submitting financial reporting packages to the Department for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART V: RECORD RETENTION 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of at least five years from the date the audit report is issued, and shall allow the Department, or its designee, CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department, or its designee, CFO, or Auditor General upon request for a period of at least five years from the date the audit report is issued, unless extended in writing by the Department. EX�IT "D" SINGLE AUDIT COMPLIANCE REQUIREMENTS FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the resources awarded to the recipient represent more than one Federal or State program, provide the same information for each program and the total resources awarded. Compliance Requirements applicable to each State program should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable compliance requirements for each program in the same manner as shown here: STATE RESOURCES State Agency Catalog of State Financial Assistance (Number & Titlej Amount DOT 55.023 State Highway Project Reimbursement $6297000.00 (Department of Transportation) Activities Allowed: Project costs must be incurred subsequent to agreement execution (contract provision). Project scope of services identifies the types of work that are eligible for reimbursement (contract provision). Allowable Costs: Identified in the contract document up to a lump sum or maximum limiting amount. Eligibility: Project must be on the State Highway System. Period of State Fiscal Year: July 1 to June 30. The contract must be executed Availability: during the fiscal year for which state funds are programmed. Once committed, the funds certify forward across fiscal years for the life of the contract. Reporting: Project costs are reviewed and approved upon receipt of an invoice from the county of municipality. Subrecipient The county or municipality is responsible for monitoring to work of Monitoring: subreeipients. Subrecipient invoices are reviewed, verified and paid by the county of municipality. County or municipality invoices are then reviewed and approved for payment by FDOT. Subrecipients do not invoice FDOT directly. , Kennedy, Leos From: The job F1989HLR Sent: Friday, March 13, 2009 3:05 PM To: Kennedy, Leos Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AP029 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #APG29 Contract Type: AK Vendor Name: INDIAN RIVER Vendor ID: VF596000679001 Beginning date of this Agmt: 03/18/09 Ending date of this Agmt: 06/30/12 Contract Total/Budgetary Ceiling: ct Method of Procurement: G ************************************************************************ Description: Enhancement & Ops of the Computerized Traffic Control Signal System on State Highway System in Indian River County ************************************************************************ ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA (FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS ************************************************************************ Action: ORIGINAL Funds have been: APPROVED 55 044040462 *OM *750070 * 200000.00 *22861325401 *215 2009 *55150200 *088717/09 0001 *00 * *0001/04 - --------------------------------- -------------------------------------- TOTAL AMOUNT: *$ 200,000.00 * - ----------------------------------------------------- ------------------ FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 03/13/2009 1 Kennedy, Leos From: The job F1989HLR Sent: Friday, March 13, 2009 3:05 PM To: Kennedy, Leos Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT AP029 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #APG29 Contract Type: AK Method of Procurement: G Vendor Name: INDIAN RIVER Vendor ID: VF596000679001 Beginning date of this Agmt: 03/18/09 Ending date of this Agmt: 06/30/12 Contract Total/Budgetary Ceiling: ct = $629,000.00 ************************************************************************ Description: Enhancement & Ops of the Computerized Traffic Control Signal System on in Indian River County ************************************************************************ ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA (FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS ************************************************************************ Action: Funds have been: REVIEWED* 55 044040462 *OM *750070 * 220000.00 *22861325401 *215 2011 55150200 088717 11 A001 *01 * * /04 - ---------------------------------------------------------------- ------- State Highway System Action: Funds have been: REVIEWED* 55 044040462 *OM *750070 * 209000.00 *22861325401 *215 2010 55150200 088717 10 A001 *00 * * /04 ------------------------------------------------------------------------ TOTAL AMOUNT: *$ 429,000.00 - ------------- ---------------------------------------------------------- FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 03/13/2009 1