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Home My WebLink About2003-020 0 3 } 7J G_� - ox GRANT-IN-AID AGREEMENT FOR CHILD DEPENDENCY for Indian River County, Florida t4'2.e t. This Agreement is made between the Justice Administrative Commission (the "JAC"), and the Indian River Board of County Commissioners (the "Grantee") on behalf of the Nineteenth Judicial Circuit(the "Circuit") as Grant Manager. The parties agree that: A. The JAC will pay the Grantee for expenditures made by the County Government in an amount not to exceed $23,939.10 for the period beginning July 1, 2002 and ending June 30, 2003. 1. Payments will be disbursed quarterly upon receipt of properly completed reports noted in B(1)below. B. The Grantee will use grant monies provided under this Agreement to assist in the payment of costs incurred for Dependency Counsel.in accordance with 39.013 (11), F. S. 1. The Grantee will submit quarterly Dependency Court Representation Reports to the JAC no later than the 25th of the next month following the end of the quarter. 2. The Grantee will not use grant funds for lobbying the Florida Legislature, the judicial branch, or a state agency. C. The Grantee, as a"Recipient"of state funds, will comply with the Florida Single Audit Act, section 215.97, Florida Statutes, as follows: 1. In the event that the Recipient expends a total amount of State awards equal to or in excess of$300,000 in the Recipient's fiscal year, the Recipient must have a State single or project-specific audit for such fiscal year in accordance with section 215.97, Florida Statutes, and applicable rules of the Executive Office of the Governor, the Comptroller and the Auditor General. Applicable rules of the Executive Office of the Governor, the Auditor General, and Comptroller, and other information pertaining to the Florida Single Audit Act can be found at http://www.myflorida.com/mvflorid"overnnient/leariVfsaa/index html 2. The Catalog of State Financial Assistance (CSFA) establishes that state funds were awarded to the Recipient through the Justice Administrative Commission. The CSFA number for this grant is 21.001. Information from the CSFA can be found at littp:/hvww.myflorida.coin/myfloilda/.government/leai-n/fsaa/index html 3. In determining the State awards expended in its fiscal year, the Recipient shall consider all sources of State awards, including State funds received from the Justice Administrative Commission, except that State awards received by a nonstate entity for Federal program matching requirements shall be excluded from consideration. 4. The Recipient shall ensure that the audit complies with the requirements of section 215.97(7), Florida Statutes, and the State Projects Compliance Supplement. The State t 215.97(7), Florida Statutes, and the State Projects Compliance Supplement. The State Projects Compliance Supplement can be found at http://www.mvflorida.comhnyflorida/government/learn./fsaa`index html Compliance includes submission of a reporting package as defined by section 215.97(2)(d), Florida Statutes. 5. If the Recipient expends less than $300,000 in State awards in its fiscal year, an audit conducted in accordance with the provisions of section 215.97 is not required. Audit costs may not be charged to state projects when the Recipient expends less than $300,000 in State awards. 6. Unless prohibited by law, the cost of an audit required by section 215.97 is an allowable charge to a state project. However, charges tostate projects should be limited to those incremental costs incurred by the Recipient as a result of the audit requirements of section 215.97 in relation to other audit requirements. The Recipient should allocate the incremental costs to all state projects for which it expended state financial assistance. 7. The Recipient shall submit copies of reporting packages required by section 215.97 to each of the following: a. The Justice Administrative Commission at the following address: Attn: Roy Neel, Accounting Director P.O. Box 1654 Tallahassee, FL 32302 b. The Auditor General at the following address: State of Florida Auditor General Room 574, Claude Pepper Building 111 West Madison Street Tallahassee,FL 32302-1450 8. The Recipient shall retain sufficient records demonstrating compliance with the terms of this Agreement for a period of 4 years from the date the audit report is issued, and shall allow the JAC access to such records upon request. The Recipient shall ensure that audit working papers are made available to the JAC upon request for a period of 4 years from the date the audit report is issued, unless extended in writing by the JAC. 9. Pursuant to section 215.97, the JAC, the Auditor General and other state officials may conduct additional audits or evaluations of state financial assistance provided to the Recipient under this Agreement. D. This Agreement is subject to the following terms and conditions: 1. The JAC's obligation to pay the Grantee is contingent upon the availability of state i INSTRUCTIONS FOR COMPLETION OF DEPENDENCY COURT REPRESENTATION REPORT This form is to be used to report to the Justice Administrative Commission, expenditures on expenses and costs of court appointed counsel representing indigent parents at shelter hearings, 39.013 F.S. 1.) FISCAL YEAR a. Fiscal Year of expenditures being reported. 2.) CIRCUIT a. Judicial Circuit Number of expenditures being reported. 3.) MONTH AND YEAR a. Month and Year of quarter being reported. . 4.) COUNTY a. County reporting 5.) TOTAL DEPENDENCY PETITONS FILED a. Total dependency petitions filed during reporting period. 6.) NUMBER ACCEPTED AS INDIGENT a. Number eligible for court appointed counsel. 7.) CONTRACT ATTORNEY FEES a. Total contract Attorney fees expended for Indigent Representation during this reporting period. 8.) TYPED NAME: COURT ADMINISTRATOR a. Typed name of Court Administrator and Telephone Number. 9.) SIGNATURE: COURT ADMINISTRATOR a. Signed name of Court Administrator and Date. 10. PERSON COMPLETING FORM/TITLE a. Name and Title of person completing form and Date. \\Snap\Accounting\Child Dependency\Instructions for Completion of Dependency October 23, 2002 DEPENDENCY COURT REPRESENTATION REPORT Court Appointed Counsel for Indigent Parents Fiscal Year CIRCUIT REPORTING FOR DEPENDENCY COURT DATA FOR QUARTER ENDING , COUNTY TOTAL NUMBER ACCEPTED AS CONTRACT ATTORNEY DEPENDENCY PETITIONS INDIGENT FEES FILED Please remit the completed form to: Justice Administration Commission Attention: Accounting Director Post Office Box 1654 Tallahassee, Florida 32302 I certify that the above information presented in this report is true and correct. The case data reflects the appointment of counsel in dependency actions from the initiation of filing shelter petitions. It does not include cases where termination of parental rights(TPR)has been initiated. Typed Name: Court Administrator Telephone Number Signature: Court Administrator Date Person Completing Form/Title Date I:\Child Dependency\Dependency Court Qtrly Report Form.doc Last printed 10/23/2002 11:31 AM funds lawfully appropriated for the purposes stated in Paragraphs A& B. 2. The Grantee will maintain all records made or received in conjunction with this Agreement in accordance with Rule 2.051, Florida Rules.of Judicial Administration. 3. In providing, or contracting to provide, services,programs or activities, maintaining facilities, and otherwise performing obligations under this Agreement, the Grantee and Grant Manager will comply with the Americans with Disabilities Act, the Civil Rights Act of 1964, as amended, the Florida Civil Rights Act of 1992 and any other federal or state law that prohibits discrimination on the basis of race, color,national origin, religion, sex, age, marital status, or handicap. 4. If, in the judgment of the JAC, the Grantee for any reason fails to comply with the terms of this Agreement, the JAC will have the right to terminate the Agreement on 30 days written notice by certified mail.. In the event of termination, the Grantee will return to the JAC all grant funds, except those expended in compliance with this Agreement, for reversion to the Grants and Donations Trust Fund unallocated. This Agreement constitutes the entire understanding of the parties. All modifications to the Agreement must be in writing. This Agreement is effective on the date of execution and will terminate on June 30, 2003. STATE OF FLORIDA GRANTEE JUSTICE ADMINISTRATIVE COMMISSION BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY Si Signed by: Name: E. Frank Farrell Name: Kenneth R. Macht Title: Executive Director Title: Chairman Justice Administrative Commission Date: -16,17- 00- Date: February 4, 2003 GRANT MANAGER NINETEENTH JUDICIAL CIRCUIT Sign Name: GtC®' Title: Chief J d e Nineteenth Judicial Circuit Date: