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Home My WebLink About2009-201 � . N AMENDMENT NO . 10 TO THE PROFESSIONAL C ENGINEERING SERVICES AGREEMENT 6611 AVENUE PAVING AND DRAINAGE IMPROVEMENTS BETWEEN SR 60 AND 4TH STREET IRC PROJECT NO . 9810 THIS is an amendment to the existing AGREEMENT dated NOVEMBER 17 , 1998 , including AMENDMENTS NUMBER 1 through 9 , between CARTER ASSOCIATES , INC . (ENGINEER) and INDIAN RIVER COUNTY ( COUNTY ) . The proposed scope of work includes updating the existing survey data on 66t" Avenue and adjacent side streets , locating existing utility pipelines , designing additional stormwater management facilities , and permitting the Phase 2 improvements . All provisions of the original Professional Engineering Services Agreement including Amendment Nos . 1 through 9 shall remain in full force and effect, unless otherwise specifically modified . This amendment addresses changes in " SCOPE OF SERVICES " , " COMPENSATION " and "TIME OF COMPLETION " of the AGREEMENT . SCOPE OF SERVICES See attached letter from Carter Associates , Inc . dated October 10 , 2008 , which specifies changes in the " SCOPE OF SERVICES " and " COMPENSATION" and " TIME FOR COMPLETION . " COMPENSATION This section of the AGREEMENT entitled SECTION V - COMPENSATION shall be revised in response to the Scope modifications set out herein . The charges associated with this AMENDMENT NO . 9 are as follows : Fees for Engineering Services : Lump Sum Amount $ 73 , 980 . 00 Reimbursable Costs Not to Exceed Amount $ 600 . 00 TOTAL Amendment No . 10 $ 744580 . 00 The charges associated with the AGREEMENT (which include changes from Amendments 1 through 9 and these additional services included in proposed Amendment 9) , shall be increased from $ 482 , 685 . 00 to $ 557 ,265 . 00 . F : AEngincering\Capital Projects\9810-66th Ave, 4th St to SR 60\9810 Amendment 10 06- 18 -09 . doc 1 The AGREEMENT is hereby amended as specifically set forth herein . All sections of the AGREEMENT shall remain in full force and effect , and are incorporated herein . This Amendment No . 10 to the AGREEMENT , regardless of where executed , shall be governed by and construed by the laws of the State of Florida . TIME OF COMPLETION Carter Associates , Inc . shall have 90 calendar days from their receipt of a written Notice to Proceed to submit revised plans for review and 30 calendar days additional to submit final plans . In WITNESS whereof the parties have executed the Amendment this 21 St. Day of Jul 52009 & CARTER ASSOCIATES , INC . IND N RIVER COUNTY , FLORIDA 41 0 -�-- (Name and Title of Signatory) Wesley S . Davis , Chairman 104MI Cle� S, Gut Ty( 'A e R Board of County Commissioners PR, 'he ,Pq /`Sec � e �y Witnessed by : Approved by BCC July 21 2009 Attest : Jeffrey K. Barton, Clerk of Circuit Court By :o-/ gilliams G . Collins , II County Attorney Deputy Clerk � 0 Approved as to Form and Legal Sufficiency r oseph . Baird , County Admirlistrator C :ADocuments and SettingsTatw\Local Settingffemporary Internet Files\OLK19\9810 Amendment 10 06- 18 -09. doc 2 CARTFiRASSOCIATES , INCe CONSULTING ENGINEERS AND LAND SURVEYORS 1708 21st STREET • VERO 11EAC11, FLORIDA 32960-3472 • 772-5624191 • 772-562-7180 (FAX) JOHN FI. RI -UM, F .E. , PRINCIPAL KENNETH S . CUCCFIRESE, P. S . M . DAVID F. LUF_.THJF., P.S .M . , PRINCIPAL KFNNFTH M . GOOD, P .F. GEORGE A. SIMONS , P.E. , PRINCIPAL. EXH ROGER A . HGWIRE , P. S . M . PATRICK S . WALTHER, P.E. , PRINCIPALIBITA G . SEAN NOBE E, PE, D .. SNOBFRGFR , P .E. MARVIN E. CARTER , P. S . M . , Consultant to the Rim DEAN F. LUETHJE, P. E. , iit a r,c, Consultant to the Finn July 2 , 2009 Mr . Christopher J . Kafer, Jr . , P . E . , County Engineer ` —' u WE D Indian River County Engineering Division 1801 27th Street JUL — 6 2009 Vero :Beach, FL .32960 INDIAN RIVER COUNTY ENGINEE ING DIVISION Re : 66"' Avenue Roadway Improvements (4th Street to State Road 60) RECD BY: " Amendment No . 10 – Professional Engineering Services Agreement IRC Project No . 9810 (CAI Job # 98-23E) Dear Chris : We are pleased to present this proposed amendment for additional professional engineering services relative to land surveying, locating existing utilities , and additional design, permitting and construction administration services required for the phase 2 portion of the 66th Avenue paving and drainage improvements project (40' Street to 16"' Street) . The proposed scope of work generally includes updating the existing survey data on 66"' Ave and the adjacent side streets , conducting new boundary and topographic surveying along 4 "' Street, locating existing utility pipelines , designing additional stormwater management facilities to provide drainage improvements for an existing paved portion of 4th Street in compensation for uncollected drainage basins within the project area, and permitting the phase 2 improvements . All provisions of the original Professional Engineering Services Agreement (dated November 17 , 1998) ; including Amendment Nos . 1 through 9 , shall remain in full force and effect, unless otherwise specifically modified herein . A man -hour fee estimate is attached as Exhibit "A" for your use . The following further- describes our proposed scope of services and terms of agreement between Carter Associates , Inc . (Engineer) and Indian River County (County) : Survey : • Convert the existing County provided topographic survey information and supplemental topography performed by CAI that has been collected over the last 10 -plus years into a base electronic topographic survey drawing . • Verify and update the project control survey . Identify and record any GPS or NGS horizontal and vertical control along the route . • Update the topographic survey with field verification of existing man-made improvements and limits of vegetation along the project route on 66"' Avenue and 4"', 8 " , and 12" Streets . • Extend the topographic survey to encompass new project areas within and abutting the 4"' Street ROW west of 66th Ave to 74th Ave , including a 3f acre proposed stormwater pond site . • Provide a legal sketch and description for acquisition of the proposed pond site . lol ida N :\PSW\P\98 -23E\Agreernents\Amench-nent 10 proposal (revised 7-2-09) . doc Since til I . . EXHIBITA • Locate " specimen" trees within the limits of construction for use in preparing a tree mitigation plan . Utility Locates . • Engineer has identified 22 potential conflicts with existing utility lines (water mains) and proposed stormwater pipes . In order to design appropriate resolutions to these conflicts , the exact locations (horizontal and vertical) of the existing utility lines must be determined . • Engineer will locate and expose the existing utility lines (water mains) at 22 potential conflict points . • Engineer will survey the exact locations of the existing utility lines at those points . • Engineer will import the new survey data into the project drawing file for analysis with the proposed stormwater system . • Engineer will incorporate appropriate design solutions into the project plans as part of the basic scope of services provided by the original Professional Engineering Services Agreement . Drainage Design and Pertnitting : • Engineer will coordinate with County staff to select existing , unpermitted , paved roadway segment(s) to provide compensating treatment volume for the portions of the proposed 4"' Street and 12 "' Street improvements that directly discharge to IRFWCD sub -lateral canals . • Engineer will design new drainage system( s) to provide treatment and attenuation of stormwater runoff for the selected existing paved roadway segment( s) . • Engineer will design the new drainage system(s) to meet current SJRWMD rules . • Engineer will prepare new plan elements , including control sheets , plan and profile sheets , cross - sections , and drainage structure details . • Engineer will revise existing plan elements including drainage structures table and tabulation of quantities , accordingly . • Engineer will prepare a revised Stormwater Management Calculations Report which will contain detailed calculations and stormwater computer models based on the additional drainage basin areas and conveyance systems . • Engineer will prepare and submit permit applications for new SJRWMD and IRFWCD permits . Deliverables : Deliverables to Indian River County shall include an updated topographic survey of the project area , a legal sketch and description of the new pond site , a 90% design submittal and a 100% final submittal . The 90% design plans will include copies of the permit application forms and exhibits , as submitted to the permitting agencies . Upon. receipt of the permits and of the County ' s final review comments , the Engineer will prepare and submit the 100% final plans for use in bidding and construction of the project. Engineer will provide three signed and sealed 8 . 5 "x ] 4 " sets of the legal sketch and description for acquisition purposes . Engineer will provide one 11 "x17 " set of the updated topographic survey and an electronic copy in AutoCAD 2009 format . Engineer will provide one 11 "x17 " set of each of the design plans . The Engineer will provide an electronic copy in AutoCAD 2009 format with the 100% design submittal . Assumptions : In developing this proposal , the following assumptions have been made and deviation from these assumptions may require additional expenditures on behalf of the County to the Engineer : • The County will acquire a 3facre pond site along the north side of 4t" Street, between 66t" Ave and 74"' Ave , which is suitable for a stand-alone wet detention stormwater management system to collect and treat runoff from a sufficient portion of 4th Street to compensate for the uncollected drainage basins within the current project area . 5e,rviijg 14lori�la Page 2 of 3 Since 1911 i ;I , • The County will hire an independent firm to provide soil boring and/or other geotechnical soil testing data that may be needed for the added stormwater management system(s) . Coordination with the County ' s geotechnical firm is included in the Engineer ' s scope of services . • The County will provide checks to pay all permit fees directly to the permitting agencies . Compensation • Amendment No . 10 fees will be invoiced on a percent complete , lump sum or time & materials basis , as shown below . The total amount to be billed shall not exceed $74, 580 .00 unless authorized by an additional written agreement, as follows : Surveying (L. S.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . $309670. 00 Utility Locates (L..S.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X11, 340. 00 Drainage Design and Permitting (L. .S.) $31, 970. 00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rein: burnable Expenses (T&M). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $600. 00 TOTAL PROFESSIONAL SERVICES = $ 74, 580. 00 Time for Completion : The Engineer shall complete the legal sketch and description, the utility locates , and the topographic surveying within 120 calendar days of receipt of a written Notice to Proceed . The Engineer shall complete the 90% design plans , and permit applications within 90 calendar days after completion of the surveying and utility locates . The Engineer shall complete the 100% final plans within 60 calendar days after receipt of review comments from the County , SJRWMD and IRFWCD . Duration of Agreement : The duration of the Agreement shall be extended to remain in full force and effect for a period of three years after the date of execution of this Amendment . Please call on me should you have any further questions or concerns regarding our proposed scope of work or terms of agreement . Sincerely, Patrick S . Walther, P . E Project Principal Attachments - Exhibit "A" (man -hour fee estimate) Proposal from Ground Hound Detection Services , Inc . _ Senu� s l�loricia Page 3 of 3 l-/��e.Y Since 1911 r nulau ower v.uumy EXHIBIT Exhibit " A " 66th Avenue Roadway Improvements IRC Project No. 9810 Addendum No. 10 Fee Estimate (rate schedule as per CAI continuing services agreement with IRC) 7/2/2009 $ 140 .00 $ 140 .00 $ 125 .00 $ 125.00 $ 130. 00 $75 .00 $40.00 En . l, Yriu. SUI'V.1, Prin. Sruv.11, YSM Lu .f , PE Survey Crew CARD Tech Clerical Subtotal PatrickDavid Frank/Ro er Sean Warren Rick/Domeni Trisha./FrankSurve Convert existing engineeringplans into a base electronic surveydrawing 4 20 2.000.011 Verifyand update the project control survey 1 2 16 4 / 0 .00 Update topographic survey on 66th Ave 1 4 1, 6 ^_4 4, 20.00 Update new topo aphic surveyon side streets 1 -! 12 '0 ' 'U(1 (!( l 4 5( 9,000.00 Cxtend topographic stuvey on 4th Street to 74th Ave, including new and site I 32 Legal Sketch and Description of 3tacre and site (Schacht parcel) 3 5 750.00 Locate " specimen " trees within limits of construction (for mitigationplan) 1 4 }? 32 7 .200. 00 6 1 ,010.00 Meeting/Coordiantion/Incidentals 2 sub-lotal = 30 .670.00 UtilitX Locates 7100. 00 Vacuum excavation by Ground Hound 16 2 .1180.00 Survey exposed utility locations hnport data-collector and update background survey in AutoCAD drawing 4 8 1 , IO0. 0U ! L ,O(i0.00 Meeting/Coordiantion/tncidentals _' 2 sub-total — 11 ,340.00 Ex and Pro'ect Area for Corngensating Treatment "suwrvey ew ro'ect area 4 16 ° , 5(10.011 { 300.00 survey data150.00 er sheetzontaVvertical control map16 2 00(1 (lb Ian/ rofile sheets 8x lnhrs each) 16 G4 C,800 00 ross sections (34x2hrs each) 14 50 9 , 500 .00 ranewcontrol sturcture details 2 8 Y50.00 2 8 850.00 Draft new erosion controlplan sheets 4 55(1 .00 Revise Drainage Structures Table EEEEEEEEE Revise Tabulation of Quantities 4 12 13400.00 Revise/update storwaler mans ement report 12 1 ,500.00 rn 16 _16 i 20(1 U0 Prepare new S.IRWMD application Prepare new IRFWCD application 2 2 4 2 910 00 Quality Control4 4 1 ,060.00 12 8 4.340.00 Meeting/Coordiantion/Incidentals 8 16 (180.00 IRC Review 2 2 2 sub-total --- 311970.00 600,00 Reimbursable Expenses sub-total -= 600.00 GRAND TOTAL $74,580.00 Selvit ig Horida Since 1911