HomeMy WebLinkAbout2006-009 I -3 - oD
.mARILOW)AADIS
h� fr_astr� ; � tur � n ,
November 21 , 2005 420 Columbia Drive
Suite 110
West Palm Beach , FI 33409
Indian River County
Engineering Division
184025 th Street
Vero Beach , Florida 32960 - 3365 `\
Attn : Mr . Christopher J . Kafer , Jr . , P . E .
Re : 20th Avenue SW �'� � � � QQ5
25th Street SW to 21St Street SW
L . N . & W . Proposal No . 05 - 0799 INDIAN � ' ,� E` �
EN C� iNR. ING DIVISION
Dear Mr . Kafer :
We are pleased to submit this proposal for Professional Engineering services for the
design of roadway improvements along 20th Avenue SW from 25th Street SW to 21St
Street SW in Indian River County , Florida . The total length of the project is
approximately 2600 LF or 0 . 50 miles .
Our Scope of Services included in this proposal consists of the preparation of
construction plans for the widening of 20th Avenue SW to a two lane undivided roadway .
Typical Section
The proposed roadway section will consist of two 12 -foot travel lanes with 4 -foot paved
shoulders . A 5 -foot concrete sidewalk will be constructed on the west side of the
roadway . The right of way width will be 80 feet .
The existing roadway consists of a one -way paved street . Valley gutter exists on the
east side of the roadway . The valley gutter will remain . The existing pavement will be
removed , except at existing driveways . The proposed roadway will be graded to provide
for a maximum 5 % cross slope between the proposed pavement and the existing valley
gutter . Existing driveways will not be modified .
Drainage from the west side of the roadway will be directed to Falcon Trace . A drainage
swale will be provided on the west side of the roadway . Ditch bottom inlets will be
provided to collect runoff and convey it to the Falcon Trace Drainage system . Drainage
from the east side of the roadway will be directed to the existing valley gutter . The
proposed roadway will be constructed so that the edge of pavement is above the 25
year , 3 day peak water surface elevation for Falcon Trace .
G : \Admin\ Marketing \ Proposals\WPB\2005\05- 0799 20th Avenue SW ( IR (:; ) 10 . 7- 05 . doc
I -3 - oD
.mARILOW)AADIS
h� fr_astr� ; � tur � n ,
November 21 , 2005 420 Columbia Drive
Suite 110
West Palm Beach , FI 33409
Indian River County
Engineering Division
184025 th Street
Vero Beach , Florida 32960 - 3365 `\
Attn : Mr . Christopher J . Kafer , Jr . , P . E .
Re : 20th Avenue SW �'� � � � QQ5
25th Street SW to 21St Street SW
L . N . & W . Proposal No . 05 - 0799 INDIAN � ' ,� E` �
EN C� iNR. ING DIVISION
Dear Mr . Kafer :
We are pleased to submit this proposal for Professional Engineering services for the
design of roadway improvements along 20th Avenue SW from 25th Street SW to 21St
Street SW in Indian River County , Florida . The total length of the project is
approximately 2600 LF or 0 . 50 miles .
Our Scope of Services included in this proposal consists of the preparation of
construction plans for the widening of 20th Avenue SW to a two lane undivided roadway .
Typical Section
The proposed roadway section will consist of two 12 -foot travel lanes with 4 -foot paved
shoulders . A 5 -foot concrete sidewalk will be constructed on the west side of the
roadway . The right of way width will be 80 feet .
The existing roadway consists of a one -way paved street . Valley gutter exists on the
east side of the roadway . The valley gutter will remain . The existing pavement will be
removed , except at existing driveways . The proposed roadway will be graded to provide
for a maximum 5 % cross slope between the proposed pavement and the existing valley
gutter . Existing driveways will not be modified .
Drainage from the west side of the roadway will be directed to Falcon Trace . A drainage
swale will be provided on the west side of the roadway . Ditch bottom inlets will be
provided to collect runoff and convey it to the Falcon Trace Drainage system . Drainage
from the east side of the roadway will be directed to the existing valley gutter . The
proposed roadway will be constructed so that the edge of pavement is above the 25
year , 3 day peak water surface elevation for Falcon Trace .
G : \Admin\ Marketing \ Proposals\WPB\2005\05- 0799 20th Avenue SW ( IR (:; ) 10 . 7- 05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 2
The design speed for the project will be 45 mph .
Traffic Signals
No traffic signals are anticipated .
Utilities
ARCADIS will coordinate with utility companies owning facilities along the project
corridor in order to determine the presence and location of existing facilities , to minimize
the potential for utility conflicts , and to identify the need for and extent of utility relocation
efforts .
Access Management
Access management improvements are not anticipated . All existing driveways will
remain .
SURVEY
A field design location survey will be performed to establish the location of existing
physical features at the project site . A survey baseline will be established , and the
existing right of way will be located . Permanent benchmarks will be set , with a minimum
of one benchmark set every 1 , 200 feet along the alignment . All existing physical
features such as pavements , driveways , curbs , poles , fences , and above ground
improvements will be located .
Cross sections will be obtained at 100 foot intervals along the project alignment . The
cross sections will extend 25 feet beyond the roadway right of way .
The survey limits will extend from 200 feet south of 25th St . SW to 21 St . SW , and for a
distance of 200 feet along all intersecting sidestreets .
ENGINEERING
The design of the project will be performed in accordance with the Indian River County
Design Standards , The FDOT Design Standards , and the FDOT Greenbook .
Plans will be submitted at 1 " =40 ' scale on 11 "x17 " format .
G : \Admin\Marketing\Proposals\WPB\2005\05-0799 20th Avenue SW ( IRC ) 10 -7- 05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 2
The design speed for the project will be 45 mph .
Traffic Signals
No traffic signals are anticipated .
Utilities
ARCADIS will coordinate with utility companies owning facilities along the project
corridor in order to determine the presence and location of existing facilities , to minimize
the potential for utility conflicts , and to identify the need for and extent of utility relocation
efforts .
Access Management
Access management improvements are not anticipated . All existing driveways will
remain .
SURVEY
A field design location survey will be performed to establish the location of existing
physical features at the project site . A survey baseline will be established , and the
existing right of way will be located . Permanent benchmarks will be set , with a minimum
of one benchmark set every 1 , 200 feet along the alignment . All existing physical
features such as pavements , driveways , curbs , poles , fences , and above ground
improvements will be located .
Cross sections will be obtained at 100 foot intervals along the project alignment . The
cross sections will extend 25 feet beyond the roadway right of way .
The survey limits will extend from 200 feet south of 25th St . SW to 21 St . SW , and for a
distance of 200 feet along all intersecting sidestreets .
ENGINEERING
The design of the project will be performed in accordance with the Indian River County
Design Standards , The FDOT Design Standards , and the FDOT Greenbook .
Plans will be submitted at 1 " =40 ' scale on 11 "x17 " format .
G : \Admin\Marketing\Proposals\WPB\2005\05-0799 20th Avenue SW ( IRC ) 10 -7- 05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 3
Construction plans for roadway and drainage improvements and signing and pavement
marking plans will be prepared . Plans will be in English units . Aerial raster images will
not be utilized for this project .
ARCADIS will prepare documents and submit for the following permits and approvals :
• SJRWMD Surface Water Management Permit
• Indian River County right of way permit
Cross sections of the existing conditions and the proposed construction will be
prepared . The cross sections shall detail the existing roadway and border area .
ARCADIS will prepare the following plan sheets -
• Cover Sheet
• Typical Sections
• Summary of Quantities
• Reference Ties
• General Notes
• Details
• Plan & Profile Sheets
• Side Street Plan & Profile Sheets
• Cross Sections
• Signing and Pavement Marking Plans
ARCADIS will provide necessary utility coordination services including the preparation
of utility conflict lists and pothole location lists .
SUBMITTALS
Roadway design submittals and will include the following submittal packages :
• 100 % design submittal
• Final submittal
NOTE : This Proposal does not include :
• Utility Relocation Plans
• Signalization Plans
• Landscape Plans or Environment Enhancement Plans
G : Wdmin\Marketing\Proposals\WPB\2005\05-0799 20th Avenue SW ( IRC ) 10 - 7 - 05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 3
Construction plans for roadway and drainage improvements and signing and pavement
marking plans will be prepared . Plans will be in English units . Aerial raster images will
not be utilized for this project .
ARCADIS will prepare documents and submit for the following permits and approvals :
• SJRWMD Surface Water Management Permit
• Indian River County right of way permit
Cross sections of the existing conditions and the proposed construction will be
prepared . The cross sections shall detail the existing roadway and border area .
ARCADIS will prepare the following plan sheets -
• Cover Sheet
• Typical Sections
• Summary of Quantities
• Reference Ties
• General Notes
• Details
• Plan & Profile Sheets
• Side Street Plan & Profile Sheets
• Cross Sections
• Signing and Pavement Marking Plans
ARCADIS will provide necessary utility coordination services including the preparation
of utility conflict lists and pothole location lists .
SUBMITTALS
Roadway design submittals and will include the following submittal packages :
• 100 % design submittal
• Final submittal
NOTE : This Proposal does not include :
• Utility Relocation Plans
• Signalization Plans
• Landscape Plans or Environment Enhancement Plans
G : Wdmin\Marketing\Proposals\WPB\2005\05-0799 20th Avenue SW ( IRC ) 10 - 7 - 05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 4
• Traffic Control Plans
• Street lighting plans
• Plateau Intersection Plans
• Geotechnical investigations
The following is a summary of our fees for this project .
BASIC SERVICES
Engineering Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 18 , 135 . 77
(ARCADIS )
Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5 , 100 . 00
(ARCADIS )
TOTAL BASIC SERVICES . . . . I 111111dossmommommoss 0 0 Ronson an $ 23123517
OWNERSHIP OF DOCUMENTS
ARCADIS . will retain ownership of the original documents pertaining to this project and will not
release copies of same without authorization from client or client' s agent . If client fails to
perform its obligations under this contract , then client will not be provided with copies of the
documents and client will return any documents to ARCADIS .
INVOICING AND METHOD OF PAYMENT
Work will be billed on approximately the first day of each month based on a proration of work
completed to date . Such monthly invoice shall be paid in full by client within thirty ( 30 ) days of
invoice date unless , within such thirty ( 30 ) day period , client notifies ARCADIS in writing of its
objection to the amount of said invoice . Such notice shall be accompanied by payment of any
undisputed portion of said invoice . If written objection is not received within thirty ( 30 ) days it
shall constitute approval of invoice by client . If the payment is not received within thirty ( 30 )
days of billing date , a late charge will be added to the invoice in the amount of 1 1 /2 percent per
month on the outstanding balance . If payment is not received within sixty ( 60 ) days of the billing
date , work will be suspended on the project until the outstanding invoice ( s ) are paid in full .
WORK NOT SPECIFIED
Work not specified in the " Scope of Services " will not be performed absent a written
authorization by client to do the additional work . The authorization shall contain , where
possible , the price of the additional work . However , there are situations where ARCADIS
G : \Admin\Marketing\Proposals\WPB\2005\05- 0799 20th Avenue SW ( IRC ) 10 - 7 -05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 4
• Traffic Control Plans
• Street lighting plans
• Plateau Intersection Plans
• Geotechnical investigations
The following is a summary of our fees for this project .
BASIC SERVICES
Engineering Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 18 , 135 . 77
(ARCADIS )
Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5 , 100 . 00
(ARCADIS )
TOTAL BASIC SERVICES . . . . I 111111dossmommommoss 0 0 Ronson an $ 23123517
OWNERSHIP OF DOCUMENTS
ARCADIS . will retain ownership of the original documents pertaining to this project and will not
release copies of same without authorization from client or client' s agent . If client fails to
perform its obligations under this contract , then client will not be provided with copies of the
documents and client will return any documents to ARCADIS .
INVOICING AND METHOD OF PAYMENT
Work will be billed on approximately the first day of each month based on a proration of work
completed to date . Such monthly invoice shall be paid in full by client within thirty ( 30 ) days of
invoice date unless , within such thirty ( 30 ) day period , client notifies ARCADIS in writing of its
objection to the amount of said invoice . Such notice shall be accompanied by payment of any
undisputed portion of said invoice . If written objection is not received within thirty ( 30 ) days it
shall constitute approval of invoice by client . If the payment is not received within thirty ( 30 )
days of billing date , a late charge will be added to the invoice in the amount of 1 1 /2 percent per
month on the outstanding balance . If payment is not received within sixty ( 60 ) days of the billing
date , work will be suspended on the project until the outstanding invoice ( s ) are paid in full .
WORK NOT SPECIFIED
Work not specified in the " Scope of Services " will not be performed absent a written
authorization by client to do the additional work . The authorization shall contain , where
possible , the price of the additional work . However , there are situations where ARCADIS
G : \Admin\Marketing\Proposals\WPB\2005\05- 0799 20th Avenue SW ( IRC ) 10 - 7 -05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 5
cannot provide a specific price because of unforeseeable conditions inherent in the nature of the
additional work . In such an event , ARCADIS can only provide a best estimate of the price .
COST ESTIMATES
Client hereby acknowledges that ARCADIS does not warrant that estimates of probable
construction costs provided by ARCADIS will not vary from actual costs incurred by client .
CONSTRUCTION SERVICES
If ARCADIS provides professional service during the construction phase of the project ,
ARCADIS shall not be responsible for and shall not have control over means , methods ,
techniques , sequences , or procedures or for safety precautions and programs , in connection
with the work on the project . ARCADIS . shall not be responsible for any contractor or
subcontractor' s failure to carry out work in accordance with the contract documents .
HOURLY CHARGES
These hourly rates are subject to adjustment every six ( 6 ) months . Hourly work when
authorized by client will be performed at the following rates :
10 Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . $ 125 . 00/hour
15 Expert Witness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . $ 150 . 00/hour
12 Sr . Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 120 . 00/hour
31 Engineering Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 110 . 00/hour
32 Surveying Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 110 . 00/hour
75 Senior Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 100
. 00/ hour
40 Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 85 . 00/ hour
42 Project Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 85 . 00/ hour
35 Project Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . $ 80 . 00/hour
60 Senior CADD Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
65 . 00/hour
55 CADD Designer/CADD Technician . . . . . . . . . . . . . . . . . . . . . . $ 60 . 00/hour
65 Draftsperson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . $ 50 . 00/hour
45 Field Representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 65 . 00/ hour
90 Engineering Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
45 . 00/ hour
95 Clerical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . $ 40 . 00/hour
72 2 - Man Field Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 110 . 00/hour
73 3 - Man Field Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 120 . 00/hour
71 GPS Field Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . $ 115 . 00/ hour
PERMIT FEES , REPRODUCTION CHARGES AND REIMBURSABLE EXPENSES
The Total Contract Price does not include the payment of any governmental agency submittal or
processing fees . The cost of these fees and any costs incurred by this office for printing ,
reproduction and other reimbursable expenses , such as long distance telephone calls , facsimile ,
G : \Admin\Marketing\Proposals\WPB\2005\05- 0799 20th Avenue SW ( IRC ) 10- 7 -05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 5
cannot provide a specific price because of unforeseeable conditions inherent in the nature of the
additional work . In such an event , ARCADIS can only provide a best estimate of the price .
COST ESTIMATES
Client hereby acknowledges that ARCADIS does not warrant that estimates of probable
construction costs provided by ARCADIS will not vary from actual costs incurred by client .
CONSTRUCTION SERVICES
If ARCADIS provides professional service during the construction phase of the project ,
ARCADIS shall not be responsible for and shall not have control over means , methods ,
techniques , sequences , or procedures or for safety precautions and programs , in connection
with the work on the project . ARCADIS . shall not be responsible for any contractor or
subcontractor' s failure to carry out work in accordance with the contract documents .
HOURLY CHARGES
These hourly rates are subject to adjustment every six ( 6 ) months . Hourly work when
authorized by client will be performed at the following rates :
10 Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . $ 125 . 00/hour
15 Expert Witness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . $ 150 . 00/hour
12 Sr . Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 120 . 00/hour
31 Engineering Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 110 . 00/hour
32 Surveying Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 110 . 00/hour
75 Senior Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 100
. 00/ hour
40 Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 85 . 00/ hour
42 Project Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 85 . 00/ hour
35 Project Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . $ 80 . 00/hour
60 Senior CADD Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
65 . 00/hour
55 CADD Designer/CADD Technician . . . . . . . . . . . . . . . . . . . . . . $ 60 . 00/hour
65 Draftsperson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . $ 50 . 00/hour
45 Field Representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 65 . 00/ hour
90 Engineering Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
45 . 00/ hour
95 Clerical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . $ 40 . 00/hour
72 2 - Man Field Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 110 . 00/hour
73 3 - Man Field Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 120 . 00/hour
71 GPS Field Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . $ 115 . 00/ hour
PERMIT FEES , REPRODUCTION CHARGES AND REIMBURSABLE EXPENSES
The Total Contract Price does not include the payment of any governmental agency submittal or
processing fees . The cost of these fees and any costs incurred by this office for printing ,
reproduction and other reimbursable expenses , such as long distance telephone calls , facsimile ,
G : \Admin\Marketing\Proposals\WPB\2005\05- 0799 20th Avenue SW ( IRC ) 10- 7 -05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 6
travel and document copy charges will be billed to the client monthly at cost plus 10 percent .
Reproduction / Reimbursable expense estimated at $ 200 . 00 not including permit review fees .
ASSIGNMENT
This contract is not assignable to or assumable by any third party without the prior written
consent of ARCADIS .
ACCEPTANCE
This proposal must be accepted within thirty ( 30 ) days of its date . If not accepted within that
time period , ARCADIS reserves the right to re -evaluate the terms and conditions contained
herein . The Total Contract Price for any work not commenced within a six ( 6 ) month period
from the date of this proposal will be adjusted upward at the rate of 1 . 5 percent per month after
the six ( 6 ) month period until the work is commenced .
TIME OF PERFORMANCE
ARCADIS . will proceed expeditiously in prosecuting the contract work described herein .
However , in no event will ARCADIS be liable for any delay damages .
TERMINATION
Either party , with or without cause , shall have the right to terminate this contract upon giving the
other party seven ( 7 ) days written notice . If the client cancels this contract , then client shall pay
ARCADIS all unpaid invoices in addition to a final invoice for work completed from the date of
the last invoice to the date that ARCADIS receives written notice of termination , plus any
unreimbursed expenses . In the event that client claims that ARCADIS failed to perform under
the terms of the contract , then client agrees that ARCADIS ' s liability shall not , in any event ,
exceed the amount of the Total Contract Price stated herein .
DISPUTES : ARBITRATION
Claims or disputes arising out of or relating to this Agreement , or breach thereof, shall be
subject to and decided by arbitration in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association currently in effect , unless the parties agree
otherwise . Venue for any arbitration proceeding will be in Indian River County , Florida .
MERGER
This Agreement represents the entire and integrated agreement of the parties and supercedes
all prior negotiations , representations or agreements , either written or oral .
G : Admin\Marketing\Proposals\WPB\2005\05-0799 20th Avenue SW ( IRC ) 10 -7- 05 . doc
ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 6
travel and document copy charges will be billed to the client monthly at cost plus 10 percent .
Reproduction / Reimbursable expense estimated at $ 200 . 00 not including permit review fees .
ASSIGNMENT
This contract is not assignable to or assumable by any third party without the prior written
consent of ARCADIS .
ACCEPTANCE
This proposal must be accepted within thirty ( 30 ) days of its date . If not accepted within that
time period , ARCADIS reserves the right to re -evaluate the terms and conditions contained
herein . The Total Contract Price for any work not commenced within a six ( 6 ) month period
from the date of this proposal will be adjusted upward at the rate of 1 . 5 percent per month after
the six ( 6 ) month period until the work is commenced .
TIME OF PERFORMANCE
ARCADIS . will proceed expeditiously in prosecuting the contract work described herein .
However , in no event will ARCADIS be liable for any delay damages .
TERMINATION
Either party , with or without cause , shall have the right to terminate this contract upon giving the
other party seven ( 7 ) days written notice . If the client cancels this contract , then client shall pay
ARCADIS all unpaid invoices in addition to a final invoice for work completed from the date of
the last invoice to the date that ARCADIS receives written notice of termination , plus any
unreimbursed expenses . In the event that client claims that ARCADIS failed to perform under
the terms of the contract , then client agrees that ARCADIS ' s liability shall not , in any event ,
exceed the amount of the Total Contract Price stated herein .
DISPUTES : ARBITRATION
Claims or disputes arising out of or relating to this Agreement , or breach thereof, shall be
subject to and decided by arbitration in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association currently in effect , unless the parties agree
otherwise . Venue for any arbitration proceeding will be in Indian River County , Florida .
MERGER
This Agreement represents the entire and integrated agreement of the parties and supercedes
all prior negotiations , representations or agreements , either written or oral .
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ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 7
GOVERNING LAW
This Agreement shall be governed by the law of the State of Florida .
If the proposed work and fees contained herein are agreeable with you , please sign the
enclosed copy of this letter and return same to our office . Should you have any
questions regarding the above , please do not hesitate to contact this office .
Thank you for the opportunity to submit this Proposal . If you have any questions , or
require additional information , please do not hesitate to contact this office .
Sincerel1. y/V/ ,
d�
Henry W . Deibel , Jr . , P . E .
Associate Vice President
HWD : mam
ACCEPTANCE OF PROPOSAL : The above fees , terms , conditions and specifications are
satisfactory and are hereby accepted . You are authorized to do the work as specified .
Payment will be made as outlined above .
THIS PROPOSAL ACCEPTED BY
NAME AND TITLE
FIRM NAME DATE
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ARCADIS
Mr . Chris Kafer , P . E .
November 21 , 2005
Page 7
GOVERNING LAW
This Agreement shall be governed by the law of the State of Florida .
If the proposed work and fees contained herein are agreeable with you , please sign the
enclosed copy of this letter and return same to our office . Should you have any
questions regarding the above , please do not hesitate to contact this office .
Thank you for the opportunity to submit this Proposal . If you have any questions , or
require additional information , please do not hesitate to contact this office .
Sincerel1. y/V/ ,
d�
Henry W . Deibel , Jr . , P . E .
Associate Vice President
HWD : mam
ACCEPTANCE OF PROPOSAL : The above fees , terms , conditions and specifications are
satisfactory and are hereby accepted . You are authorized to do the work as specified .
Payment will be made as outlined above .
THIS PROPOSAL ACCEPTED BY
NAME AND TITLE
FIRM NAME DATE
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PROFESSIONAL CIVIL ENGINEERING
AND LAND SURVEYING SERVICES FOR
20TH AVENUE (FROM 25TH STREET SW TO 21sT STREET SW)
This AGREEMENT, entered into this day of , 2005 , by and between
INDIAN RIVER COUNTY, a political subdivision of the State of Florida , hereinafter referred to as the COUNTY , and
ARCADIS G&M , INC . , Vero Beach, Florida, hereinafter referred to as the ENGINEER,
WITNESSETH
The COUNTY and the ENGINEER, in consideration of their mutual covenants, herein agree with respect to the
performance of professional civil engineering, land surveying and related services by the ENGINEER and the payment for
those services by the COUNTY as set forth below.
The ENGINEER shall provide professional engineering and related services for the COUNTY as described in
Section III - Scope of Services ; serve as the COUNTY' S professional representative for the project; and
shall give
professional engineering and land surveying advice to the COUNTY during the performance of the services to be rendered .
SECTION I - PROJECT LIMITS AND DESCRIPTION
Consultant services are required for the preparation of surveys ; road design plans ; and permit applications
associated with the construction of 20`h Avenue as a 2 lane roadway located in Indian River County, FL. The improvements
consist of the following :
• Widening 2(1" Avenue from a 1 -lane 1 - way roadway to a 2-lane, 2-way roadway.
Project length = approximately % mile.
SECTION II - COUNTY OBLIGATIONS
The COUNTY agrees to provide ( in a timely manner) the following material , data, or services as required
in
connection with the work to be performed under this Agreement; all of which information the ENGINEER may use and
reasonably rely upon :
A . Provide the ENGINEER with a copy of all previously conducted studies , geotechnical investigations ,
preliminary data or reports available, existing location surveys , topographic surveys , and related
documents .
B . Provide the ENGINEER with all available drawings , and other documents in the possession of the
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PROFESSIONAL CIVIL ENGINEERING
AND LAND SURVEYING SERVICES FOR
20TH AVENUE (FROM 25TH STREET SW TO 21sT STREET SW)
This AGREEMENT, entered into this day of , 2005 , by and between
INDIAN RIVER COUNTY, a political subdivision of the State of Florida , hereinafter referred to as the COUNTY , and
ARCADIS G&M , INC . , Vero Beach, Florida, hereinafter referred to as the ENGINEER,
WITNESSETH
The COUNTY and the ENGINEER, in consideration of their mutual covenants, herein agree with respect to the
performance of professional civil engineering, land surveying and related services by the ENGINEER and the payment for
those services by the COUNTY as set forth below.
The ENGINEER shall provide professional engineering and related services for the COUNTY as described in
Section III - Scope of Services ; serve as the COUNTY' S professional representative for the project; and
shall give
professional engineering and land surveying advice to the COUNTY during the performance of the services to be rendered .
SECTION I - PROJECT LIMITS AND DESCRIPTION
Consultant services are required for the preparation of surveys ; road design plans ; and permit applications
associated with the construction of 20`h Avenue as a 2 lane roadway located in Indian River County, FL. The improvements
consist of the following :
• Widening 2(1" Avenue from a 1 -lane 1 - way roadway to a 2-lane, 2-way roadway.
Project length = approximately % mile.
SECTION II - COUNTY OBLIGATIONS
The COUNTY agrees to provide ( in a timely manner) the following material , data, or services as required
in
connection with the work to be performed under this Agreement; all of which information the ENGINEER may use and
reasonably rely upon :
A . Provide the ENGINEER with a copy of all previously conducted studies , geotechnical investigations ,
preliminary data or reports available, existing location surveys , topographic surveys , and related
documents .
B . Provide the ENGINEER with all available drawings , and other documents in the possession of the
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COUNTY pertinent to the project.
C . The COUNTY shall be responsible for acquiring all right-of-ways , easements and other rights in land as
necessary to complete the project.
D . The COUNTY shall make provisions for the ENGINEER to enter upon public and private property as
required for the ENGINEER to perform his services .
E . The COUNTY will promptly execute all permit applications and provide application fees necessary to
expedite the acquisition of any local , state or federal permits made necessary by the project .
F . The COUNTY shall provide all abstracts of title for each parcel necessary for the construction .
SECTION III - SCOPE OF SERVICES
The ENGINEER agrees to perform professional roadway design and related services in connection with the project
as required and set forth in the following :
A . General
1 . The ENGINEER will endeavor not to duplicate any previous work done on the project. After
issuance of written authorization to proceed, the ENGINEER shall consult with the COUNTY to
clarify and define the COUNTY' S requirements for the project and review all available data .
2 . The ENGINEER will attend conferences with the COUNTY and its representatives upon
reasonable request .
3 . In order to accomplish the work described under this Agreement in the time frames and
conditions set forth in this Agreement, the ENGINEER will observe the following requirements :
a . The ENGINEER will complete his work on the project within the time allowed by
maintaining an adequate staff of registered engineers , draftsmen, and other employees
on the work at all times .
b . The ENGINEER will design the project in such a manner as to be in conformance with
all applicable federal , state and local laws .
C . The ENGINEER will prepare all necessary sketches and completed application forms to
accompany the COUNTY' S applications for required federal , state , or local permits .
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COUNTY pertinent to the project.
C . The COUNTY shall be responsible for acquiring all right-of-ways , easements and other rights in land as
necessary to complete the project.
D . The COUNTY shall make provisions for the ENGINEER to enter upon public and private property as
required for the ENGINEER to perform his services .
E . The COUNTY will promptly execute all permit applications and provide application fees necessary to
expedite the acquisition of any local , state or federal permits made necessary by the project .
F . The COUNTY shall provide all abstracts of title for each parcel necessary for the construction .
SECTION III - SCOPE OF SERVICES
The ENGINEER agrees to perform professional roadway design and related services in connection with the project
as required and set forth in the following :
A . General
1 . The ENGINEER will endeavor not to duplicate any previous work done on the project. After
issuance of written authorization to proceed, the ENGINEER shall consult with the COUNTY to
clarify and define the COUNTY' S requirements for the project and review all available data .
2 . The ENGINEER will attend conferences with the COUNTY and its representatives upon
reasonable request .
3 . In order to accomplish the work described under this Agreement in the time frames and
conditions set forth in this Agreement, the ENGINEER will observe the following requirements :
a . The ENGINEER will complete his work on the project within the time allowed by
maintaining an adequate staff of registered engineers , draftsmen, and other employees
on the work at all times .
b . The ENGINEER will design the project in such a manner as to be in conformance with
all applicable federal , state and local laws .
C . The ENGINEER will prepare all necessary sketches and completed application forms to
accompany the COUNTY' S applications for required federal , state , or local permits .
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d. The ENGINEER will cooperate with the COUNTY in order that all phases of the work
may be properly scheduled and coordinated .
e . The ENGINEER will send a complete preliminary set of construction plans to any city,
county, state or federal regulatory agency, including the St. John ' s Water Management
District ( SJRWMD ) and the Indian River Farms Water Control District (IRFWCD ) ,
from which a permit or other approval is required prior to final approval of the design
by the Director of the Public Works Department, and will coordinate the project design
with all applicable agencies .
f. The ENGINEER will contact all known utility companies having installations in the
immediate vicinity of the proposed work and consider relocation of utilities , if
necessary. The ENGINEER will provide the COUNTY with necessary information
relative to required utility adjustments , relocations and installations and will show all
existing utilities on the final design plans .
Design modifications to existing COUNTY utility lines , if necessary, may be negotiated
by a separate agreement with the County Utility Department, or the County Utilities
Department may design modifications with Utility Department Staff or other
consultants .
g . The ENGINEER shall report the status of this project to the Director of the Public
Works Department upon request and hold all drawings, calculations and related work
open to the inspection of the Director or his authorized agent at any time , upon
reasonable request.
4 . The ENGINEER will furnish copies of the drawings , specifications and contract documents as
required by the COUNTY for materials suppliers , federal, state and local agencies from whom
approval of the project must be obtained . Upon bidding of the construction contract, the
ENGINEER will furnish to the COUNTY 1 F x 17 " originals of the drawings and copies of the
specifications for the COUNTY to copy for prospective bidders . Additional copies beyond those
identified will be provided at cost. All original documents , survey notes , field books , tracings ,
and the like including all items furnished to the ENGINEER by the COUNTY pursuant to this
Agreement, are and shall remain the property of the COUNTY .
5 . The drawings prepared by the ENGINEER will be of sufficient detail to permit the actual
location of the proposed improvements . Negotiation for all land rights shall be accomplished by
the COUNTY, unless the COUNTY requests the ENGINEER to perform these services in a
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d. The ENGINEER will cooperate with the COUNTY in order that all phases of the work
may be properly scheduled and coordinated .
e . The ENGINEER will send a complete preliminary set of construction plans to any city,
county, state or federal regulatory agency, including the St. John ' s Water Management
District ( SJRWMD ) and the Indian River Farms Water Control District (IRFWCD ) ,
from which a permit or other approval is required prior to final approval of the design
by the Director of the Public Works Department, and will coordinate the project design
with all applicable agencies .
f. The ENGINEER will contact all known utility companies having installations in the
immediate vicinity of the proposed work and consider relocation of utilities , if
necessary. The ENGINEER will provide the COUNTY with necessary information
relative to required utility adjustments , relocations and installations and will show all
existing utilities on the final design plans .
Design modifications to existing COUNTY utility lines , if necessary, may be negotiated
by a separate agreement with the County Utility Department, or the County Utilities
Department may design modifications with Utility Department Staff or other
consultants .
g . The ENGINEER shall report the status of this project to the Director of the Public
Works Department upon request and hold all drawings, calculations and related work
open to the inspection of the Director or his authorized agent at any time , upon
reasonable request.
4 . The ENGINEER will furnish copies of the drawings , specifications and contract documents as
required by the COUNTY for materials suppliers , federal, state and local agencies from whom
approval of the project must be obtained . Upon bidding of the construction contract, the
ENGINEER will furnish to the COUNTY 1 F x 17 " originals of the drawings and copies of the
specifications for the COUNTY to copy for prospective bidders . Additional copies beyond those
identified will be provided at cost. All original documents , survey notes , field books , tracings ,
and the like including all items furnished to the ENGINEER by the COUNTY pursuant to this
Agreement, are and shall remain the property of the COUNTY .
5 . The drawings prepared by the ENGINEER will be of sufficient detail to permit the actual
location of the proposed improvements . Negotiation for all land rights shall be accomplished by
the COUNTY, unless the COUNTY requests the ENGINEER to perform these services in a
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' subsequent amendment to this Agreement. In this event, the ENGINEER shall be compensated
for such additional services in accordance with Section VI of this Agreement .
6 . The ENGINEER acknowledges that preparation of applicable permits for the COUNTY' S
submittal through governmental regulatory agencies is included within the scope of basic
compensation for this Agreement. Any additional work required by regulatory agencies pursuant
to regulations established after the date of this Agreement shall be an additional service and the
COUNTY shall compensate the ENGINEER in accordance with SECTION VI - Additional
Work, of this Agreement and in accordance with the fee schedule in this Agreement, as approved
by the COUNTY prior to commencement of any work performed .
7 . If following execution of this Agreement the COUNTY proposes to construct the improvements
in a revised phased manner which requires the preparation of plans or the need to obtain or
modify permits previously obtained, the ENGINEER will be compensated for this effort in
accordance with the approved fee schedule in a subsequent Amendment to this Agreement. No
such additional work shall be initiated unless approved by the Indian River County Board of
County Commissioners .
8 . Compensation to the ENGINEER for basic services shall be in accordance with Section V
—
Compensation, of this Agreement, as mutually agreed upon by the ENGINEER and COUNTY .
B . Design Survey
The ENGINEER shall provide design survey services necessary to support and facilitate contemplated
design and permitting activities associated with this project.
1 . Establish a project wide Horizontal Control Network for within the DESIGN LIMITS .
2 . Establishment of a project wide Vertical Control Network within the DESIGN LIMITS . All
elevations will be referenced to NGVD 1929 datum.
3 . Field establishment and monumentation of survey baselines to control future construction .
A field survey will be performed throughout the project limits to establish the existing
conditions in the field. The fceld survey will include:
A. Establishment of a survey baseline tied to the state plane coordinate system.
B. Set permanent benchmarks tied to the national geodetic vertical control system.
C. Obtain survey cross sections at 100 foot stations to establish the existing vertical
conditions at the project site. On 20`" Ave. , the cross-sections shall extend across the
right-of-way a minimum distance of two hundred (200 '). On side streets, the cross-
sections shall extend across the right-of-way a minimum of seventy ( 70 ') outside the
existing right-of- way.
D. Obtain existing driveway profiles of all driveways along project limits.
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' subsequent amendment to this Agreement. In this event, the ENGINEER shall be compensated
for such additional services in accordance with Section VI of this Agreement .
6 . The ENGINEER acknowledges that preparation of applicable permits for the COUNTY' S
submittal through governmental regulatory agencies is included within the scope of basic
compensation for this Agreement. Any additional work required by regulatory agencies pursuant
to regulations established after the date of this Agreement shall be an additional service and the
COUNTY shall compensate the ENGINEER in accordance with SECTION VI - Additional
Work, of this Agreement and in accordance with the fee schedule in this Agreement, as approved
by the COUNTY prior to commencement of any work performed .
7 . If following execution of this Agreement the COUNTY proposes to construct the improvements
in a revised phased manner which requires the preparation of plans or the need to obtain or
modify permits previously obtained, the ENGINEER will be compensated for this effort in
accordance with the approved fee schedule in a subsequent Amendment to this Agreement. No
such additional work shall be initiated unless approved by the Indian River County Board of
County Commissioners .
8 . Compensation to the ENGINEER for basic services shall be in accordance with Section V
—
Compensation, of this Agreement, as mutually agreed upon by the ENGINEER and COUNTY .
B . Design Survey
The ENGINEER shall provide design survey services necessary to support and facilitate contemplated
design and permitting activities associated with this project.
1 . Establish a project wide Horizontal Control Network for within the DESIGN LIMITS .
2 . Establishment of a project wide Vertical Control Network within the DESIGN LIMITS . All
elevations will be referenced to NGVD 1929 datum.
3 . Field establishment and monumentation of survey baselines to control future construction .
A field survey will be performed throughout the project limits to establish the existing
conditions in the field. The fceld survey will include:
A. Establishment of a survey baseline tied to the state plane coordinate system.
B. Set permanent benchmarks tied to the national geodetic vertical control system.
C. Obtain survey cross sections at 100 foot stations to establish the existing vertical
conditions at the project site. On 20`" Ave. , the cross-sections shall extend across the
right-of-way a minimum distance of two hundred (200 '). On side streets, the cross-
sections shall extend across the right-of-way a minimum of seventy ( 70 ') outside the
existing right-of- way.
D. Obtain existing driveway profiles of all driveways along project limits.
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4 . Improvements within the DESIGN LIMITS will include above ground visible improvements
such as existing buildings, pavement location, curbing, utilities ( above ground locations only) ,
drainage facilities (above and below ground) , trees , driveways , sidewalks , fences , walls, signage
and guardrails within the right-of-way and twenty- five ( 25 ' ) feet outside the right-of-way .
5 . Final output will be in the form of a digital AutoCAD , release 2000i DWG file . All surveying
will conform to the minimum technical standards set forth by the Florida Board of Professional
Land Surveyors in Chapter 61G17-6, Florida Administrative Code , pursuant to Section 472 . 027 ,
Florida Statutes .
6 . Research and analysis of existing right of way information (to include Abstracts or Title Searches
as provided by COUNTY) field location of existing right of way monumentation and
determination of the location and extent of existing right of way in the vicinity of the project
location.
C . Design Plans
Design plans shall be prepared to include :
The following plan sheets will be prepared:
1. Cover Sheet
2. Typical Sections
3. Summary of Quantities & General Notes
4, Details
5. Plan and Profile Sheets (1 " = 40 ')
6. Cross Sections
7. Signage & Pavement Marking Plans
8. Summary of Drainage Structures Sheets
9. Drainage Maps
10. NPDES Plans
The plans will be prepared based upon English units.
The following items are NOT included:
A . Drainage Structure Sheets
B. Landscape Plans
C. Lighting Plans
D. Geometric Computation: Book
E. Utility Relocation Plans
F. Aerial Photography/Raster Image
All plans shall be prepared in the English units .
The following additional data shall be utilized for development of the plans .
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4 . Improvements within the DESIGN LIMITS will include above ground visible improvements
such as existing buildings, pavement location, curbing, utilities ( above ground locations only) ,
drainage facilities (above and below ground) , trees , driveways , sidewalks , fences , walls, signage
and guardrails within the right-of-way and twenty- five ( 25 ' ) feet outside the right-of-way .
5 . Final output will be in the form of a digital AutoCAD , release 2000i DWG file . All surveying
will conform to the minimum technical standards set forth by the Florida Board of Professional
Land Surveyors in Chapter 61G17-6, Florida Administrative Code , pursuant to Section 472 . 027 ,
Florida Statutes .
6 . Research and analysis of existing right of way information (to include Abstracts or Title Searches
as provided by COUNTY) field location of existing right of way monumentation and
determination of the location and extent of existing right of way in the vicinity of the project
location.
C . Design Plans
Design plans shall be prepared to include :
The following plan sheets will be prepared:
1. Cover Sheet
2. Typical Sections
3. Summary of Quantities & General Notes
4, Details
5. Plan and Profile Sheets (1 " = 40 ')
6. Cross Sections
7. Signage & Pavement Marking Plans
8. Summary of Drainage Structures Sheets
9. Drainage Maps
10. NPDES Plans
The plans will be prepared based upon English units.
The following items are NOT included:
A . Drainage Structure Sheets
B. Landscape Plans
C. Lighting Plans
D. Geometric Computation: Book
E. Utility Relocation Plans
F. Aerial Photography/Raster Image
All plans shall be prepared in the English units .
The following additional data shall be utilized for development of the plans .
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1 . Scale :
The design plans sheets will be drawn at a scale of 1 " = 40' .
2 . All plan sheets shall be 11 " x 17 " .
3 . The design plans will be submitted to the COUNTY for review at the 30% , 90% and 10011/0
stages of design . Permit application submittals will be made subsequent to the 90 % plan set
submittal approval by the COUNTY .
D . Computation Book
The 100% submittal shall include a computation book with quantity calculations for all pay items .
E . Drainage Plans
1 . Drainage Parameters :
Perform drainage investigations and analysis necessary to prepare a design, which will drain the
project in accordance with the COUNTY, IRFWCD and SJRWMD design criteria .
2 . Environmental Permits :
The ENGINEER shall prepare stormwater permit application for the St. Johns River Water
Management District, IRFWCD , FDEP and US Environmental Protection requirements for
submittal by the COUNTY . This will consist of all required evaluation, design, coordination,
and follow-up work necessary to support permit applications . The COUNTY will review the
permit applications as necessary . The ENGINEER shall assemble and be responsible for the
final submittal.
The ENGINEER shall prepare permit sketches for submission by the COUNTY to Florida
Department of Environmental Protection, U . S . Army Corps of Engineers, IRFWCD and St.
Johns River Water Management District for Dredge and Fill activities , if necessary . The
ENGINEER shall submit all permit sketches on 8 " x 11 " sheets . Sketches shall be neatly scaled,
signed and sealed, and reproducible .
3 . Utilities :
Utility coordination with the various Utility Companies and/or agencies shall be by the
ENGINEER and identified conflicts addressed .
F . Construction Phase Assistance
Construction Phase Assistance is not included in this agreement, but will be provided by the Engineer
if requested by the County. The scope and fees for this work will be negotiated at a later date.
SECTION IV - TIME FOR COMPLETION
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1 . Scale :
The design plans sheets will be drawn at a scale of 1 " = 40' .
2 . All plan sheets shall be 11 " x 17 " .
3 . The design plans will be submitted to the COUNTY for review at the 30% , 90% and 10011/0
stages of design . Permit application submittals will be made subsequent to the 90 % plan set
submittal approval by the COUNTY .
D . Computation Book
The 100% submittal shall include a computation book with quantity calculations for all pay items .
E . Drainage Plans
1 . Drainage Parameters :
Perform drainage investigations and analysis necessary to prepare a design, which will drain the
project in accordance with the COUNTY, IRFWCD and SJRWMD design criteria .
2 . Environmental Permits :
The ENGINEER shall prepare stormwater permit application for the St. Johns River Water
Management District, IRFWCD , FDEP and US Environmental Protection requirements for
submittal by the COUNTY . This will consist of all required evaluation, design, coordination,
and follow-up work necessary to support permit applications . The COUNTY will review the
permit applications as necessary . The ENGINEER shall assemble and be responsible for the
final submittal.
The ENGINEER shall prepare permit sketches for submission by the COUNTY to Florida
Department of Environmental Protection, U . S . Army Corps of Engineers, IRFWCD and St.
Johns River Water Management District for Dredge and Fill activities , if necessary . The
ENGINEER shall submit all permit sketches on 8 " x 11 " sheets . Sketches shall be neatly scaled,
signed and sealed, and reproducible .
3 . Utilities :
Utility coordination with the various Utility Companies and/or agencies shall be by the
ENGINEER and identified conflicts addressed .
F . Construction Phase Assistance
Construction Phase Assistance is not included in this agreement, but will be provided by the Engineer
if requested by the County. The scope and fees for this work will be negotiated at a later date.
SECTION IV - TIME FOR COMPLETION
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The time for completion of the 90% design drawings , permit applications , and Engineer's Opinion of Probable
Construction Cost for the project shall be nine ( 9) months . Once permits are received, 100% design drawings shall be
completed thirty ( 30) days thereafter.
SECTION V - COMPENSATION
The COUNTY agrees to pay and the ENGINEER agrees to accept for services rendered pursuant to
this
Agreement fees in accordance with the following :
A . Professional Services Fee
I . The basic compensation mutually agreed upon by the ENGINEER and the COUNTY follows :
The following is a summary of costs:
Engineering (ARCADIS.) . . . .. . . . . . . . . . ... ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $18, 135. 77
Design Survey (ARCADIS) ........ .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. . ........... $5, 100. 00
TOTAL PROFESSIONAL SERVICES . . . . .. . ... . . . . .. .. . . . ... ....... . . . . . ... . . . . $23,235. 77
HOURLYRATE ALLOWANCES
B . Reimbursable Expenses
An allowance of $ 2 , 000 . 00 is provided for reimbursable expenses , plus 10% markup , for printing and
reproduction costs and postage costs .
SECTION VI - ADDITIONAL WORK
In the event changes are requested by the COUNTY to the contract plans after said plans have been approved and
accepted by the COUNTY and upon the issuance of a work order for said additional work by the Director of the
Public
Works Department, said additional work may commence in accordance with the fee schedule included in the work order.
SECTION VII - PARTIAL PAYMENTS
The COUNTY shall make monthly partial payments to the ENGINEER based upon a percent complete of lump
sum components ( minus 10% retainage) . Payment shall be made pursuant to the Florida Prompt Payment Act, Florida
Statute 218 . 70 et seq . Retainage will be released upon final completion of the work and approval of the Board of County
Commissioners .
SECTION VIII - EXTRA WORK
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The time for completion of the 90% design drawings , permit applications , and Engineer's Opinion of Probable
Construction Cost for the project shall be nine ( 9) months . Once permits are received, 100% design drawings shall be
completed thirty ( 30) days thereafter.
SECTION V - COMPENSATION
The COUNTY agrees to pay and the ENGINEER agrees to accept for services rendered pursuant to
this
Agreement fees in accordance with the following :
A . Professional Services Fee
I . The basic compensation mutually agreed upon by the ENGINEER and the COUNTY follows :
The following is a summary of costs:
Engineering (ARCADIS.) . . . .. . . . . . . . . . ... ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $18, 135. 77
Design Survey (ARCADIS) ........ .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. . ........... $5, 100. 00
TOTAL PROFESSIONAL SERVICES . . . . .. . ... . . . . .. .. . . . ... ....... . . . . . ... . . . . $23,235. 77
HOURLYRATE ALLOWANCES
B . Reimbursable Expenses
An allowance of $ 2 , 000 . 00 is provided for reimbursable expenses , plus 10% markup , for printing and
reproduction costs and postage costs .
SECTION VI - ADDITIONAL WORK
In the event changes are requested by the COUNTY to the contract plans after said plans have been approved and
accepted by the COUNTY and upon the issuance of a work order for said additional work by the Director of the
Public
Works Department, said additional work may commence in accordance with the fee schedule included in the work order.
SECTION VII - PARTIAL PAYMENTS
The COUNTY shall make monthly partial payments to the ENGINEER based upon a percent complete of lump
sum components ( minus 10% retainage) . Payment shall be made pursuant to the Florida Prompt Payment Act, Florida
Statute 218 . 70 et seq . Retainage will be released upon final completion of the work and approval of the Board of County
Commissioners .
SECTION VIII - EXTRA WORK
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In the event extra work is necessary by the ENGINEER due to a change in scope of the project, such work shall be
the subject of a supplemental Work Order approved by the Board of County Commissioners . The work shall be completed
in accordance with the following rate schedule :
Project Engineer Manager. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........ . .. .. . . . .. . . . . . . . . . . . .. $115. 00
ProjectEngineer . . . . ... . .. ... .. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . . . . . . . . . . . . . . . . .. . . . . . . .
. . . . . . .. $95. 00
Senior CADD Operator . . . , . , .,. . . . .... . .. .... .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . $ 70. 00
Survey Project Manager. . . . . . .. . . . . . . . . . . . . . . . . . . . I . . . . . . 106. 40
Professional Surveyor. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... . .. . . . . . . . . . . ... . . . . . . . . .
. ... $ 75. 60
Survey CADD Tech ......... .... .. . . . . . . . . . . . . . . . . . . . . . . . .. ..... . . . . . . . . . . . . . . . . . . . . . . . . . . .... . . . . .
. . $58. 80
3 Man Field Crew . . . . . . . . . . . . . . . . . ........ . ... . . . .. . .. .. . . . . .. . . . . . . . . . . . . .... .. . . . . . . . . . . . . . . . .
.. . . $112. 00
SECTION IX - RIGHT OF DECISIONS
All services shall be performed by the ENGINEER to the satisfaction of the Director of the Public
Works
Department who shall decide all questions , difficulties , and disputes of whatever nature which may arise under or by reason
of this Agreement and according to the prosecution and fulfillment of the service hereunder, and the character, quality
,
amount and value thereof, and the Director's decision upon all claims questions and disputes shall be final, conclusive and
binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable .
The Director of the Public Works Department shall review adjustments of compensation and contract time because
of any major changes in the work that might become necessary or be deemed desirable as the work progresses . In the event
that the ENGINEER does not concur in the judgment of the Director of the Public Works Department as to any decisions
made by him he shall present his written objections to the County Administrator; and the Public Works Director and the
ENGINEER shall abide by the decision of the County Administrator of Indian River County, unless the decision is clearly
arbitrary or unreasonable .
SECTION X - OWNERSHIP AND REUSE OF DOCUMENTS
A . Ownership
All reports , tracings , plans , specifications , field books, survey information, maps , contract documents , and
other data developed by the ENGINEER for the purpose of this Agreement shall become the property of
the COUNTY and shall be made available by the ENGINEER at any time upon request of the COUNTY .
When all work contemplated under this Agreement is complete , all of the above data shall be delivered to
the Director of the Public Works Department .
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In the event extra work is necessary by the ENGINEER due to a change in scope of the project, such work shall be
the subject of a supplemental Work Order approved by the Board of County Commissioners . The work shall be completed
in accordance with the following rate schedule :
Project Engineer Manager. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........ . .. .. . . . .. . . . . . . . . . . . .. $115. 00
ProjectEngineer . . . . ... . .. ... .. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . . . . . . . . . . . . . . . . .. . . . . . . .
. . . . . . .. $95. 00
Senior CADD Operator . . . , . , .,. . . . .... . .. .... .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . $ 70. 00
Survey Project Manager. . . . . . .. . . . . . . . . . . . . . . . . . . . I . . . . . . 106. 40
Professional Surveyor. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... . .. . . . . . . . . . . ... . . . . . . . . .
. ... $ 75. 60
Survey CADD Tech ......... .... .. . . . . . . . . . . . . . . . . . . . . . . . .. ..... . . . . . . . . . . . . . . . . . . . . . . . . . . .... . . . . .
. . $58. 80
3 Man Field Crew . . . . . . . . . . . . . . . . . ........ . ... . . . .. . .. .. . . . . .. . . . . . . . . . . . . .... .. . . . . . . . . . . . . . . . .
.. . . $112. 00
SECTION IX - RIGHT OF DECISIONS
All services shall be performed by the ENGINEER to the satisfaction of the Director of the Public
Works
Department who shall decide all questions , difficulties , and disputes of whatever nature which may arise under or by reason
of this Agreement and according to the prosecution and fulfillment of the service hereunder, and the character, quality
,
amount and value thereof, and the Director's decision upon all claims questions and disputes shall be final, conclusive and
binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable .
The Director of the Public Works Department shall review adjustments of compensation and contract time because
of any major changes in the work that might become necessary or be deemed desirable as the work progresses . In the event
that the ENGINEER does not concur in the judgment of the Director of the Public Works Department as to any decisions
made by him he shall present his written objections to the County Administrator; and the Public Works Director and the
ENGINEER shall abide by the decision of the County Administrator of Indian River County, unless the decision is clearly
arbitrary or unreasonable .
SECTION X - OWNERSHIP AND REUSE OF DOCUMENTS
A . Ownership
All reports , tracings , plans , specifications , field books, survey information, maps , contract documents , and
other data developed by the ENGINEER for the purpose of this Agreement shall become the property of
the COUNTY and shall be made available by the ENGINEER at any time upon request of the COUNTY .
When all work contemplated under this Agreement is complete , all of the above data shall be delivered to
the Director of the Public Works Department .
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B . Reuse of Documents
All documents , including but not limited to drawings and specifications, prepared by the ENGINEER
pursuant to this Agreement are related exclusively to the services described herein . They are not intended
or represented to be suitable for reuse by the COUNTY or others on extensions of this project or on any
other project . Any such utilization or adaptation will entitle the ENGINEER to further compensation at
rates to be agreed upon by the COUNTY and the ENGINEER. The ENGINEER shall not be held liable
for any reuse of the Documents and shall not be held liable for any modifications made to the documents
by others .
SECTION XI - NOTICES
Any notices , reports or other written communications from the ENGINEER to the COUNTY shall be considered
delivered when posted by certified mail or delivered in person to the Director of the Public Works Department . Any
notices, reports or other communications from the COUNTY to the ENGINEER shall be considered delivered when posted
by certified mail to the ENGINEER at the last address left on file with the COUNTY or delivered in
person to said
ENGINEER or his authorized representative . In person deliveries shall be evident by signed receipts .
SECTION XII - TERMINATION
The obligation to provide further services under this Agreement may be terminated by either party upon seven ( 7 )
days written notice in the event of substantial failure by the other party to perform in accordance with the terms
hereof
through no fault of the terminating party. The County may, for public convenience , terminate this contract at any time
provided 90 days written notice is given to the ENGINEER . In the event of any terminations , the ENGINEER will be paid
for all services rendered to the date of termination, all expenses subject to reimbursement hereunder, and other reasonable
expenses incurred by the ENGINEER as a result of such termination .
SECTION XIII - AUDIT RIGHTS
The COUNTY reserves the right to audit the records of the ENGINEER related to this Agreement at any time
during the prosecution of the work included herein and for a period of one year after final payment is made .
SECTION XIV - SUBLETTING
The ENGINEER shall not sublet, assign, or transfer any work under this Agreement without the written consent of
the COUNTY . When applicable and upon receipt of such consent in writing, the ENGINEER shall cause the names of the
engineering and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on
the reports or other data .
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B . Reuse of Documents
All documents , including but not limited to drawings and specifications, prepared by the ENGINEER
pursuant to this Agreement are related exclusively to the services described herein . They are not intended
or represented to be suitable for reuse by the COUNTY or others on extensions of this project or on any
other project . Any such utilization or adaptation will entitle the ENGINEER to further compensation at
rates to be agreed upon by the COUNTY and the ENGINEER. The ENGINEER shall not be held liable
for any reuse of the Documents and shall not be held liable for any modifications made to the documents
by others .
SECTION XI - NOTICES
Any notices , reports or other written communications from the ENGINEER to the COUNTY shall be considered
delivered when posted by certified mail or delivered in person to the Director of the Public Works Department . Any
notices, reports or other communications from the COUNTY to the ENGINEER shall be considered delivered when posted
by certified mail to the ENGINEER at the last address left on file with the COUNTY or delivered in
person to said
ENGINEER or his authorized representative . In person deliveries shall be evident by signed receipts .
SECTION XII - TERMINATION
The obligation to provide further services under this Agreement may be terminated by either party upon seven ( 7 )
days written notice in the event of substantial failure by the other party to perform in accordance with the terms
hereof
through no fault of the terminating party. The County may, for public convenience , terminate this contract at any time
provided 90 days written notice is given to the ENGINEER . In the event of any terminations , the ENGINEER will be paid
for all services rendered to the date of termination, all expenses subject to reimbursement hereunder, and other reasonable
expenses incurred by the ENGINEER as a result of such termination .
SECTION XIII - AUDIT RIGHTS
The COUNTY reserves the right to audit the records of the ENGINEER related to this Agreement at any time
during the prosecution of the work included herein and for a period of one year after final payment is made .
SECTION XIV - SUBLETTING
The ENGINEER shall not sublet, assign, or transfer any work under this Agreement without the written consent of
the COUNTY . When applicable and upon receipt of such consent in writing, the ENGINEER shall cause the names of the
engineering and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on
the reports or other data .
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SECTION XV - WARRANTY
The ENGINEER warrants that he has not employed or retained any company or person other than bona tide
employee working solely for the ENGINEER or subconsultant to solicit or secure this contract and that he has not paid or
agreed to pay any company or person other than a bona fide employee working solely for the ENGINEER any
fee ,
commission, percentage fee , gifts or any other considerations , contingent upon or resulting from the award or making of this
contract. For breach violation of this warranty, the COUNTY shall have the right to annul this contract without liability .
SECTION XVI - DURATION OF AGREEMENT
This Agreement shall remain in full force and effect for a period of four years after the date of execution hereof or
until completion of all project phases as specified by the Public Works Director, whichever occurs first, or unless otherwise
terminated by mutual consent of the parties hereto or pursuant to Section XII of this AGREEMENT .
SECTION XVII - INSURANCE AND INDEMNIFICATION
During the performance of the work covered by this AGREEMENT, the ENGINEER shall provide the COUNTY
with evidence that the ENGINEER has obtained and maintains the insurance listed below :
A . ENGINEER shall procure and maintain for the duration of the AGREEMENT, insurance against claims
for injuries to persons or damages to property which may arise from or in connection with
the
performance of the work hereunder by the ENGINEER, his agents , representatives , employees , and in
accordance with subclause H , subconsultants . The cost of such insurance shall be included in the
ENGINEER' S fee .
B . Minimum Scope of Insurance
1 . Worker's Compensation as required by the State of Florida .
2 . General Liability $ 1 , 000 , 000 combined single limit per accident for bodily injury and property
damage . COUNTY shall be an additional insured .
3 . Auto Liability $ 1 , 000 , 000 combined single limit per accident for bodily injury and property
damage for owned and non-owned vehicles .
4 . Professional Liability Insurance providing coverage for negligent acts , errors, or omissions
committed by ENGINEER with a limit of $ 500 , 000 per claim/ annual aggregate . This insurance
shall extend coverage to loss of interest, earning, profit, use and business interruption, cost of
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SECTION XV - WARRANTY
The ENGINEER warrants that he has not employed or retained any company or person other than bona tide
employee working solely for the ENGINEER or subconsultant to solicit or secure this contract and that he has not paid or
agreed to pay any company or person other than a bona fide employee working solely for the ENGINEER any
fee ,
commission, percentage fee , gifts or any other considerations , contingent upon or resulting from the award or making of this
contract. For breach violation of this warranty, the COUNTY shall have the right to annul this contract without liability .
SECTION XVI - DURATION OF AGREEMENT
This Agreement shall remain in full force and effect for a period of four years after the date of execution hereof or
until completion of all project phases as specified by the Public Works Director, whichever occurs first, or unless otherwise
terminated by mutual consent of the parties hereto or pursuant to Section XII of this AGREEMENT .
SECTION XVII - INSURANCE AND INDEMNIFICATION
During the performance of the work covered by this AGREEMENT, the ENGINEER shall provide the COUNTY
with evidence that the ENGINEER has obtained and maintains the insurance listed below :
A . ENGINEER shall procure and maintain for the duration of the AGREEMENT, insurance against claims
for injuries to persons or damages to property which may arise from or in connection with
the
performance of the work hereunder by the ENGINEER, his agents , representatives , employees , and in
accordance with subclause H , subconsultants . The cost of such insurance shall be included in the
ENGINEER' S fee .
B . Minimum Scope of Insurance
1 . Worker's Compensation as required by the State of Florida .
2 . General Liability $ 1 , 000 , 000 combined single limit per accident for bodily injury and property
damage . COUNTY shall be an additional insured .
3 . Auto Liability $ 1 , 000 , 000 combined single limit per accident for bodily injury and property
damage for owned and non-owned vehicles .
4 . Professional Liability Insurance providing coverage for negligent acts , errors, or omissions
committed by ENGINEER with a limit of $ 500 , 000 per claim/ annual aggregate . This insurance
shall extend coverage to loss of interest, earning, profit, use and business interruption, cost of
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replacement power, and other special , indirect and consequential damages .
C . ENGINEER' S applicable insurance coverage shall be primary .
D . All above insurance policies shall be placed with insurers with a Best's rating of no less than A VII . The
insurer chosen shall also be licensed to do business in Florida .
E . The insurance policies procured, other than professional liability, shall be occurrence forms , not claims
made policies . Professional liability shall be on a claims made basis .
F . The insurance companies chosen shall provide certificates of insurance prior to signing of contracts to the
Indian River County Risk Management Department .
G . The insurance companies selected shall send written verification to the Indian River County
Risk
Management Department that they will provide 30 days written notice to the Indian River County
Department of Risk Management of its intent to cancel or terminate said policies of insurance .
H . ENGINEER shall either include each subconsultant as insured under its policies or shall furnish separate
certificates and endorsements for each subconsultant. All coverages for subconsultants shall be subject to
all of the requirements stated herein .
1 . Notwithstanding the provisions of s . 725 . 06 , if a design professional provides professional services to or
for a public agency, the agency may require in a professional services contract with the
design
professional that the design professional indemnify and hold harmless the agency, and its officers and
employees, from liabilities , damages , losses , and costs, including, but not limited to, reasonable attorneys '
fees , to the extent caused by the negligence , recklessness , or intentionally wrongful conduct of the design
professional and other persons employed or utilized by the design professional in the performance of the
contract.
SECTION XVIII - ENTIRETY OF AGREEMENT
This writing embodies the entire AGREEMENT and understanding between the parties hereto, and there are no
other agreements and understandings , oral or written, with reference to the subject matter hereof that are not merged herein
and superseded hereby .
No alteration , change , or modification of the terms of this Agreement shall be valid unless made in writing and
signed by both parties hereto .
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replacement power, and other special , indirect and consequential damages .
C . ENGINEER' S applicable insurance coverage shall be primary .
D . All above insurance policies shall be placed with insurers with a Best's rating of no less than A VII . The
insurer chosen shall also be licensed to do business in Florida .
E . The insurance policies procured, other than professional liability, shall be occurrence forms , not claims
made policies . Professional liability shall be on a claims made basis .
F . The insurance companies chosen shall provide certificates of insurance prior to signing of contracts to the
Indian River County Risk Management Department .
G . The insurance companies selected shall send written verification to the Indian River County
Risk
Management Department that they will provide 30 days written notice to the Indian River County
Department of Risk Management of its intent to cancel or terminate said policies of insurance .
H . ENGINEER shall either include each subconsultant as insured under its policies or shall furnish separate
certificates and endorsements for each subconsultant. All coverages for subconsultants shall be subject to
all of the requirements stated herein .
1 . Notwithstanding the provisions of s . 725 . 06 , if a design professional provides professional services to or
for a public agency, the agency may require in a professional services contract with the
design
professional that the design professional indemnify and hold harmless the agency, and its officers and
employees, from liabilities , damages , losses , and costs, including, but not limited to, reasonable attorneys '
fees , to the extent caused by the negligence , recklessness , or intentionally wrongful conduct of the design
professional and other persons employed or utilized by the design professional in the performance of the
contract.
SECTION XVIII - ENTIRETY OF AGREEMENT
This writing embodies the entire AGREEMENT and understanding between the parties hereto, and there are no
other agreements and understandings , oral or written, with reference to the subject matter hereof that are not merged herein
and superseded hereby .
No alteration , change , or modification of the terms of this Agreement shall be valid unless made in writing and
signed by both parties hereto .
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This AGREEMENT, regardless of where executed, shall be governed by and construed according to the laws of
the State of Florida .
IN WITNESS WHEREOF the parties hereto have executed these presents this 3rd day of J8n1181^y
INDIAN RIVER COUNTY, FLORIDA ARCADIS G & M, INC.
420 Columbia Drive
Suite 110
West Palm Beach, Fl . 33409
Chain it ( 5 �7RN
Board of County Commissioners
Approved by BCC 01 - 03 - 06 WITNESSED 13Y:
Attest :
Jeffrey K . Garton, Clerk of Circuit Court
By:� D-d•o� T, ,`
Deputy Clerk
I ] -County Attorney.• Ji;3 , , 0"
` '
Approved as to Formadil ''egal Sufficiency
100,
Joseph A . gird,
County Administrator
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This AGREEMENT, regardless of where executed, shall be governed by and construed according to the laws of
the State of Florida .
IN WITNESS WHEREOF the parties hereto have executed these presents this 3rd day of January
2006
INDIAN RIVER COUNTY, FLORIDA ARCADIS G & M , INC .
420 Columbia Drive
Suite 110
West Palm Beach, Fl . 33409
By : By :
Chai n 1r/R+b
Board of County Commissioners
Approved by BCC 01 - 03 - 06 WITNESSED BY :
Attest: i
Jeffrey K. Barton, Clerk of Circuit Court
By :
Deputy Clerk /
l
County Attorney
Approved as to Form and Legal Sufficiency
Joseph A . gird,
County Administrator
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This AGREEMENT, regardless of where executed, shall be governed by and construed according to the laws of
the State of Florida .
IN WITNESS WHEREOF the parties hereto have executed these presents this 3rd day of J8n1181^y
INDIAN RIVER COUNTY, FLORIDA ARCADIS G & M, INC.
420 Columbia Drive
Suite 110
West Palm Beach, Fl . 33409
Chain it ( 5 �7RN
Board of County Commissioners
Approved by BCC 01 - 03 - 06 WITNESSED 13Y:
Attest :
Jeffrey K . Garton, Clerk of Circuit Court
By:� D-d•o� T, ,`
Deputy Clerk
I ] -County Attorney.• Ji;3 , , 0"
` '
Approved as to Formadil ''egal Sufficiency
100,
Joseph A . gird,
County Administrator
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