HomeMy WebLinkAbout2007-040 0 ! 2039
Florida Department of Agriculture and Consumer Services
y Division of Administra7ion
CONTRACTUAL, SERVICES AGREEMENT
CHARLES H . BRONSON
COMMISSIONER
This AGREEVENT , made and entered into this 6th day of
February - 2007 f by and between the DEPARTMENT OF ACRIC - LTURE
AND CONSUMER SERVICES , State of Florida , and INDIAN RIVER 30ARD OF
COUNTY COMMISSIONERS , the CONTRACTOR .
CONTRACT PERIOD : This agreement shall be in effect for a
period of one year ( 1 ) from the date an authorized representative
of the Contractor executes upon signature .
The Contractor agrees to provide the following services :
( i ) all services as stipulated in the attached Scope of Work ,
hereby incorporated by reference and ( 2 ) a Closeout Report within
forty- five (45) days of cor_ tract tern- na -_ ion detailing a
receipts ( including interest earned ) , expenditures and remaining
balance . The total amount of any remaining balance stemming from
the initial advance and interest earned mast be repaid to the
Departmen : by attaching a warrant to the required Closeout Report .
The Department of Agriculture and Consumer Sery - ces agrees to
provide the Contractor remuneration for services rendered in an
amount not to exceed $ 50 , 000 including five percent ( $ 2 , 500 ) for
administration , pursuant to the terms and conditions stipulated in
the a cached Scope of Work .
The six digit Department or Management Services ` class /
group code commodity catalog control numbers : 973360 .
The Department of Agriculture and Consumer Services will pay
the Contractor in arrears as follows : An advance of twenty five
percent upon contract execution with the balance being paid or. a
cost reimbursement upon receipt of invoices and appropriate
supporting documentation .
B - '- 1s for any authorized travel expenses shall be submitted
and paid in accordance with the rates soecified in
Section 112 . 061 , Florida Statutes , governing payments by the State
for travel expenses . Authorization for travel expenses must be
specified in the paragraph for paymenIs d' rectly above .
Page I of 17
Bills for sery - ces shall be submitted to the Department of
Agriculture and Consumer Services , Attn : Bill 3artnick , 1203
Governors Square Blvd , Suite 200 , Tallahassee , Florida 32301 , in
detail sufficient for a proper pre - audit and post - audit thereof .
Section 215 . 422 , Florida Statutes , provides that agencies
have five ( 5 ) working days to inspect and approve goods and
services , unless bid specifications or the purchase order
specifies otherwise . With the excep - ion of payments to health
care providers for hospital , medical , or other health care
services , if payment is not available within 40 days , measured
from, the '-- atter of the date the invoice is received or the goods
or services are received , inspected and approved , a separate
interest penalty set by the Chief Financial Officer pursuant to
Section 55 . 03 , Florida Statutes , will be due and payable in
addition to the invoice amount . To obtain the app l_ cable nterest
rate , please contact the Agency ' s Fiscal Section at ( 850 ) 488 - 2020
or Purchasing Office at ( 850 ) 488 - 7552 .
Payments to health care providers for hospitals , medical or
other health care services , shall be made not more than 35 days
from the date eligib - lity for payment is determined , and the daily
interest rate is . 03333 percent .
Invoices returned to a vendor due to preparation errors will
result in a payment delay . Invoice oayment requirements do not
star '`. until a properly completed invo - ce is provided to the
agency .
A Vendor Ombudsman has been established withir_ the Department
of Financia '_ Services . The duties of , his indiv - dual include
acting as an advocate for vendors who may be experiencing p - oblems
in obtain - ng timely payment ( s ) from. a State agency . The Vendor
Ombudsman may be contacted at ( 850 ) 413 - 7269 or by calling the
Department of F =inancial Services ' Hotline , 1 - 850 - 410 - 9724 .
The Depar . ment may make partial payments to the Contractor
upon partial delivery of services when a request for such partial
payment is made by the Contractor and approved by the Department .
This contras- may be cancelled by either party giving
thirty ( 30 ) days written notice .
The Department of Agriculture and Consumer Services shall
have the right of unilateral cancellation for refusal by the
Contractor to allow public access to al - documents , papers ,
letters , or other material made or received by the Contractor in
conjunction with the contract , unless the records are exempt from
s . 24 ( a ) of Article I of the State Constitution and
s . 119 . 07 ( 1 ) , Florida Statutes .
Page 2 of 17
Extension of a contract for contractual sery - ces shall be in
writing for a single period only not to exceed. six ( 6 ) months and
shall be subject to the same terms and conditions set forth in the
initial contract . There shall be only one extension of a contract
unless the failure to meet the criteria set forth in the contract
for completion of the contract is due to events beyond the control
of the Contractor . If initially competi - ively procured , contracts
for contractual services may be renewed on a yearly basis for no
more than three ( 3 ; years , or for a period no 'longer than the term
of the original contract , whichever period is 'longer . Renewal of
a contract for contractual services shall be in writing and shall
be subject to the same terms and conditions set forth in the
ini ial contract . Renewals shall be contingent upon satisfactory
performance evaluations by the Agency . Renewal costs may not be
charged by the Contractor .
It is mutually understood and agreed that this contract is :
A . Subject to the provisions of Section 287 . C58 , Flor - da
Statutes , and the State of Florida ' s performance and
obligation - o pay under this contract is contingent upon
an annual appropriation by the Legislature as provided
in Section 287 . 0582 , Florida Statutes .
B . Subject to the approval of the State Chief Financial
Office = ( Depar-.. ment of Financial Services ) .
It is mutually understood and agreed that if this contract
disburses grants and aids appropriations , it is :
Subject to the requirements of Section 216 . 347 , Florida
Statutes , a state agency , a water management distric. , or the
judicial branch may not authorize or make any disbursement of
grants and aids appropriations pursuant : o a contract or grant
to any person or organization unless t _: e terms of the grant or
contract prohibit the expenditure of fands for the purpose o _`
lobbying the Legislature , the judicial branch , or a state
agency .
The following provisions of A through K are not applicable to
procurement contracts used to buy goods or services from vendors ,
but are only applicable to a Contractor subject to the Florida
Single Audit Act .
A . There are uniform state audit requirements for state
financial assistance provided by state agenc - es to
Nonstate entities to carry out state projects in
accordance with and subject to requirenents of
Page 3 of 17
Section 2 "_ 5 . 97 , Flor _ da Statutes ( F . S . ) , which may be
applicable to and bindir_ g upon Recipient . Nonstate
entity means a local governmental entity , nonprofit
organization , or for - profit organizat - on that receives
state resources . Recipient means a Nonstate entity that
receives s : at. e financial assistance directly from a
state awarding agency .
B . In the event that the Recipient expends a total amour_ t
of state financial assistance equal to or - n excess of
$ 500 , 000 in any fiscal year of such Recipient , the
Recipient must have a state single or project - specific
audit for Bach fiscal year in accordance with
Section 215 . 97 , Florida Statutes ; applicable rules of
the Department of Financia '_ Services ; and Chapters
10 . 550 ( local governmental entities ) or 10 . 650
( nonprofit and for - profit organizations ) , Rules of the
Auditor General . Exhibit - o this agreement indicates
state financial assistance awarded through this
Department resource by this agreement . In determining
the state financial assistance expended in its fiscal
year , the Recipient shall consider all sources of state
financial assistance , including state fir_ arcial
assistance received from this Department resource , other
state agencies , and other Nonstate ent _ ties . State
' inancia _ assistance does not include Federal direct or
pass - through awards and resources rece _ ved by a Nonstate
entity for Federal program matching requ - rements .
C . Audits conducted pursuant to Section 215 . 97 , F . S . , shall
be : ( 1 ) performed annually , and conduced by
independent auditors in accordance with auditing
standards as stated in Chapters 10 . 550 ( local
governmental entities ) or 10 . 650 ( nonprofi � and for -
profit organizations ) , Ru - es of the Auditor General .
D . Regardless of the amoun of the state financial
assistance , the provisions of Section 215 . 97 , F . S . , do
not exempt a Nonstate entity from compliance w _ th
provisions of law relating to maintaining records
concerning sta -. e financial assistance to such Nonstate
entity or allowing access and examination of those
records by the state awarding agency , the Chief
Financial Officer , or the Auditor General .
E . If the Recipient expends less than $ 500 , 000 is state
financial assistance is its fiscal year , an audit
conducted in accordance with the provisions of
Face 4 of 17
Section_ 215 . 97 , Florida Statutes , is not required . If
the Nor_ state entity does not meet the threshold
requirir_ g the state single audit , such Nonstate entity
must meet terms and conditions specified in this wr - tten
acreemer- t with the state awarding agency . In the event
that the Recipient expends less than $ 500 , 000 - n s '. ate
financial assistance in its fiscal year and e _ ects to
have an audit conducted in accordance with the crovis - on
of Section 215 . 97 , F . S . , the cost of the audi . must be
paid from the Nonstate entity ' s resources ( i . e . , the
cost of such an audit must be pa - d from the Rec - pient ' s
resources obta ' ned from other than state entities ) .
F . Each state award -' ng agency shall :
( 1 ) Provide to a Recipient , information needed by the
Rec -- pient to comply with the rec_u ' rements of
Section 215 . 97 , F . S .
( 2 ) Reou - re the Rec - pient , as a condit '_ on of receiving
state financial assistance , to allow the state
awarding agency , the Chief Financial Officer , and
the Auditor General access to the Recipient ' s
records and the Recipient ' s independent auditor ' s
working papers as necessary for complying with the
requirements of
Section 215 . 97 , F . S . The Recipient - s -- eq -ii .- ed to
maintain sufficient records demonstrating its
compliance with the terms of this agreement for a
period of three years from the date she aud _ t
report is issued , and shall allow the Department cf
Agriculture and Consumer Services or Its des - cnee ,
access to sach records upon request .
( 3 ) Notify the Recipient that Section 215 . 97 , F . S . ,
does not limit the authority of the state award -- ng
agency to conduct or arrange for the conduct of
additiona - audits or evaluations of state financial
assistance or limit the authority of any stage
agency Inspector General , the Auditor General , or
any other state offic - a - .
( 4 ; Be provided by Recipient one copy of each financial
reporting package prepared in accordance with the
requirements of Section 215 . 97 , F . S . The financial
reporting package means the Nonstate ent - ties '
finarcial statements , Schedule of State Financial
Assistance , auditor ' s reports , management letter ,
? age 5of17
auditee ' s written responses or corrective action
plan , correspondence on follow - uo of prior years '
correc - zve actions taken , and such other
information determined by the Auditor General to be
necessary and consistent with the purposes of
Section 215 . 97 , F . S . Copies of the f - nar_ cial
reporting package required by this agreement shall
be submi zed by or on behalf of the Recipient
directly to each o _ she following :
( a ) The Department of Agricu _ tu - e
and Consumer Services
Division of Adminisuration
509 Mayo Building
407 South Calhoun Stree �:
Tallahassee , Florida 32399 - 0800
( b ) The Auditor General ' s Office at the following
address :
Sate of Florida Auditor General
Room 401 , Claude Pepper 3uilding
111 West Madison Street
Tallahassee , Florida 32399 - 1450
G . Any reports , management letters , or other information
requ =ired to be submitted to the Department of
Agriculture and Consumer Services pursuant : o this
agreement shall be submitted timely in accordance with
Florida Statutes , and Chapters 10 . 55C ( local
governmental enti -. ies ) or 10 . 65C ( nonprofit and
for - profit organizations ) , Rules of the Auditor General ,
as applicable .
H . The Recip _ ent shall maintain sufficient records
demonstrating its compliance with the terms of this
agreement for a period of five ( 5 ) years from, the date
the audit report is issued , and shall allow the
Department of Agriculture and Consumer Services , or its
designee , Chief Financial Officer , or Aud - tor
General access to such records upon request . The
Recipient shall er_ sure that audit working oapers are
made available to the Department , or its designee , Chief
Financial Officer , or Auditor General upon reques for a
per _ od of five ( 5 ) years from the date the audit report
is _ ssued , unless extended in writing by the Department .
Page 6 of 17
I . The Recipien � shall be required to ensure expencitures
of state financial assistance be in compliance with
laws , rules , and regulations app - cable to expenditures
of state funds , including , but not 1 -mited to , the
Reference Gu - de for State Expenditures ( DFS ) .
J . The Recipient agrees that this agreement may be charged
only with allowable costs resulting from obligations
incurred during the term of this agreement .
K . The Recipient agrees that any balances of unobligated
cash that have been advanced or paid that - s not
authorized to he retained for direct program costs in a
subsequent period must be refunded to the state .
The following provisions of A through H are applicable
regarding the administration of resources provided by the
Department to the Recipient of Federal Funds . Those provisions
are applicable if the Recipient - s a state or local government or
a nonprofit organization as defined in CMB Circular A- "_ 33 , as
revised .
A . In the event that the Recipient expends $ 500 , 00C or more
in Federal awards in i . s fiscal year , the Recip - ent must
have a single or program- specific audit conducted in
accordance with the provis -_ ons of OMB Circular A- 133 , as
revised . Exhibit 1 to this agreement indicates Federal
resources awarded through th - s Department by this
agreement . In determining the Federal awards expended
in - ts fiscal year , the Recipient shall consider all
sources of Federal awards , including Federal resources
received from. this Department . The determination of
amounts of federal awards expended should be in
accordance with the guidelines established by OMB
Circular A- 133 , as revised . An audit of the Recipient
conducted by the Auditor General in accordance with
provisions of OMB
Circular A- 133 , as revised , will meet these
requirements .
B . In connection with these audit requ - remer- ts , the
Recipient shall fulfill the requirements relative to
auditee responsibilities as provided in Subpart C of OMB
Circular A- 133 , as revised .
C . If the Recipient expends less than $ 500 , 000 in Federal
awards in its fiscal year , an audi , conducted in
accordance with the provisions of OMB Circular A- 1_ 33 , as
Page 7 of ] 7
revised , is not recu - red . In the event that the
Recipie = expends less than $ 500 , 000 in federal awards
in its fiscal year and elects to have an audit conducted
in accordance with prov _ sic -is of CMB C - rcular A- 133 , as
revised , the cost of the audit muss be pa - d from non -
federal resources ( i . e . , the cost of
such an aidit must be paid from Recipient resources
obtained from other than Federal entities ) .
D . Copies of reporting packages for audits conduced in
accordance with OMB Circular A- 133 , as revised , and
required by this agreement shall be submitted when
requ - red by Section . 320 ( d ) , OMB Circular A- 133 , as
revised , by or on behalf of the Rec - n _ er_t directly to
each of the following :
( a ) The Department of Agriculture
and Consumer Services
Division of Administration
509 Mayo Building
407 Scuth Calhoun Street
Tallahassee , Florida 32399 - 0800
( b ) The Federal Audit Clear - nghouse designated in OMB
Circular A- 133 , as revised ( the number of copies
required by Sections . 320 ( d ) ( 1 ) and ( 2 ) , OMB
Circular A- 133 , as revised , should be submitted to
the Federal Audit Clearinghouse ) at the following
address :
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10 " Street
Jeffersonville , IN 47132
( c ) Other federal agencies and pass - through entities in
accordance with Sections . 320 ( c ) and ( f ) , CY3
Circular A- 133 , as revised .
_ . Pursuant to Seciion . 320 ( f ) , OMB Circu - ar A - 133 , as
revised , the Recipient shall submit a cony of the
reporting package described in Section . 320 ( c ) , OMB
Circular A- 133 , as revised , and any management letter
issued by . he Auditor , to the Department of Ag -ficu - ture
and Consumer Services at the following address :
The Department of Agr - culture
and Consumer Services
Page 8 of 17
509 Mayo Building
407 South Calhoun Stree ,
Tallahassee , Florida 32399 - 0800
F . Any reports , management letters , or other ir_ formation
required to be subm_ tted to the Department of
Agriculture and Consumer Services pursuant to this
agreement shall be submitted timely in accordance w _ th
CMB Circular A- 133 , as revised .
G . Recin _ ents , when submitting financial reporting packages
to the Department of Agriculture and Consumer Services
for and- ts done in accordance with OM3 Circula - A- 133 ,
as rev - sed , should indicate the date that the reporting
package was delivered to the Recipient in correspondence
accompanying the reporting package .
H . The Recipient shall maintain sufficient records
demonstrating its ccmpliance with the terms of this
agreement for a period of five ( 5 ) years from the date
the audit report is issued , and shall allow the
Department of Agriculture and Consumer Services , or its
designee , Chief Financial Officer , or Auditor General
access to such records upon request . The Recipient
shall ensure that audit work - ng papers are made
available to the Department , or its designee , Chief
Financial Officer , or Auditor General upon request for a
period of five ( 5 ) years from the date the audit -report
is issued , unless extended in writ - ng by the Department .
It is expressly understood and agreed that any articles that
are the subject of , or required to carry out , this contract shall
be purchased from a nonprofit agency for the blind or for the
severely handicapped that is qualified pursuant to
Chapter 413 , Florida Statutes , in the same manner and under the
same procedures set forth in Section 413 . C36 ( i ) and ( 2 ) , F . orida
Statutes ; and for purposes of this contract the person , firm , or
other business entity carrying out the provisions of this contract
shall be deemed to be substituted for the state agency insofar as
dealings with such qualif - ed nonprofit agency are concerned .
Available products , pricing and delivery information may be
obtained by contactir_ g : RESPECT of Florida ,
2475 Apa _ achee Parkway , Suite 205 , Tallahassee , Florida
32301 - 4946 , telephone number ( 850 ) 487 - 1471 and
fax ns-Ther ( 850 ) 656 - 0168 .
Page 9of17
It is exoressly undersnood and agreed that any ar , icles which
are the subject of , or required to carry out , this contract shall
be purchased from, the corpora -, - or identif _ ed
under C 'naoter 946 , _ lorida Sratutes , in the same manner and under
the same procedures set forth _ n Section 946 . 515 ( 2 ) and ( 4 ) ,
Florida Statutes ; and for the purposes of this contract the
person , firm , or other business entity carrying out the provisions
of this contract shall be deemed to be substituted for this Agency
u. nsofar as dealings with such corporation are concerned . The
" co - poration identified " is Prison Rehabilitative Industries and
Diversified Enterprises , Incorporated . Available products , oricing
and delivery schedules may be obta _ ned by contacting : PRIDE of
Florida , 12425 28th Street , North , St . Petersburg , Florida 33716 ,
teleohone number ( 727 ) 572 - 1987 .
The CONTRACTOR is informed that a perso -1 . or affiliate who has
been placed on the convicted vendor dist following a conviction
for a public en � ty crime may not submit a bid on a contract to
provide any goods or services to a public entity , may not submit a
bid on a contract with a public entry for the construction or
repair of a public building or public work , may not submit bids on
leases of real property to a public en -. i �:: y , may net be awarded or
perform work as a contractor , supplier , subcontractor , or
consultant under a contrac `. with any public entity , and may not
transact business with any public entity in excess of the
threshold amount provided in Section 287 . 017 , Florida Statutes ,
for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list .
The CONTRACTOR is informed that the employment of
unauthorized aliens by any Contractor is considered a violation of
Section 274A ( e ) of the mm.igrat - or_ and Nationa _ ity Act . If the
Contrac .. or knowingly employs unauthorized aliens , such violation
shall be cause for unilateral cancellation of the contract .
The CONTRACTOR is informed that an entity or affiliate who
has been placed on the discriminatory vendor lis , may not submit
a bid on a contract to provide goods or services to a public
entity , may not submit a bid on a contract with a public entity
for the construction or repair of a public building or public
work , may not submit bids or. leases of real property to a public
entity , may not award or perform work as a contractor , supplier ,
subcontractor , or consultant under contract with any public
entity , and may not transact business with any public entity .
In the event that two or more documents combine to form this
agreement between the parties , including future amendments and
addenda , and in the event that there are contradictory or
conflicting causes or requirements in these documents , the
provisions of the document ( s ) prepared by the Department of
Agriculture and Consumer Services Con , ract shall be controlling .
Page 10 of 17
All contracts entered into by the Department of Agricu - lure
and Consumer Services or any D - vision or Bureau thereof , are and
shall be controlled by F _ orida . aw , contrary provisions
notwithstanding .
In the event that any clause or requiremen - of - his agreement
is contradictory to , or conflicts with the requiremen - s of Florida
law , including , bnt not limited to requ ; rements regarding
contracts with Florida ' s governmental agencies , the offending
clause or requirement shall be without force and effect and the
requirements of the Florida Statutes and rules promulgated
thereunder on the same subject shall substitute for that clause or
requirement and be binding on all parties to this contract .
The Contract Manager for the Department is Bill Bartnick
Environmental Administrator and is located at Office of
Agricultural Water Policy , 1203 Governors Square Boulevard , Suite
200 , Tallahassee , Florida , telephone number ( 850 ) 6 '17 - 1705 .
The Contract vanager for the Contractor is Mark ? omar and is
located at Indian River Soil and Wa : er Conservation District , 1028
20tr Place , Suite A , Vero Beach , Florida 32960 .
Signed by paries to this aI:J - en
DEPARTMENT OF AGRICULTURE AND CONTRACTOR
ONS SER CES rr •• �r
Sig lure na rye. . . . . . . . g
— �* :Gary C ;Whegrq 'Chairman
In(gan River CMintyBQrd 4Commissioners
)Da
U-,t :es ( J:1 1 ham , Clerk
By
j .
\ a.
b�ty Clerk
59 - 6000674
Contractor ' s Social Security
or FEID Number
pov� o FolaFand 1 Sufficiency
arian E. Fe11, Assistant Coun Attorney
proved:
Page 11 of 17 Ord
sephA. i3aird, CountyAdministrator
EXHIBIT - 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING :
NOTE: If the resources awarded to the recipient represent more than one Federal program, provide
the same information shown below for each Federal program and show total Federal resources
awarded.
Federal Program (list Federal agency, Catalog of Federal Domestic Assistance title and number) —
$ (amount)
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS :
NOTE: If the resources awarded to the recipient represent more than one Federal program, list
applicable compliance requirements for each Federal program in the same manner as shown
below.
Federal Program :
List applicable compliance requirements as follows:
1 . First applicable compliance requirement (e. g. , what services/purposes resources must be used
for) .
2 . Second applicable compliance requirement (e. g., eligibility requirements for recipients of the
resources).
3 . Etc.
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding
agency may elect to use language that requires the recipient to comply with the requirements of
applicable provisions of specific laws, rules, regulations, etc. For example, for Federal Program 1,
the language may state that the recipient must comply with a specific law(s), rule(s), or
regulation(s) that pertains to how the awarded resources must be used or how eligibility
determinations are to be made. The State awarding agency, iifpractical, may want to attach a copy
of the specific law, rule, or regulation referred to.
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING :
MATCHING RESOURCES FOR FEDERAL PROGRAMS :
NOTE If the resources awarded to the recipient for matching represent more than one Federal
program provide the same information shown below for each Federal proeram and show the total
State resources awarded for matching
Page 12 of 17
Federal Program (list Federal agency Catalog of Federal Domestic Assistance title and number)
S (amount)
SUBJECT TO SECTION 215. 97, FLORIDA STATUTES :
NOTE If the resources awarded to the recipient represent more than one State project provide the
same information shown below for each State project and show total state financial assistance
awarded that is subiect to Section 215. 97 Florida Statutes
State Project (list State awarding agency, Catalog of State Financial Assistance title and number) —
S (amount)
Awarding Agency: Florida Department of Agriculture and Consumer Services
Title: Indian River Citrus Cost Share Program
Project Amount: $50,000
CSFA# : Water Policy Best Management Practices Cost Share - 42 .017
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS :
NOTE: List applicable compliance requirements in the same manner as illustrated above for
Federal resources. For matching resources provided by the Department of "ABC ' for Federal
programs, the requirements might be similar to the requirements for the applicable Federal
programs. Also, to the extent that different requirements pertain to different amounts of the non-
Federal resources, there may be more than one grouping (i. e., 1, 2, 3, etc.) listed under this
category.
NOTE: Section . 400(d) of OMB Circular A -133, as revised, and Section 215. 97(5), Florida Statutes,
require that the information about Federal Programs and State Projects included in Exhibit 1 be
provided to the recipient.
Page 13 of 17
SCOPE OF WORK
INDIAN RIVER CITRUS COST-SHARE PROGRAM
I. PROJECT SUMMARY :
Best management practices (BMP) are those on-farm operational procedures that are designed to
achieve greatest agronomic efficiency in food and fiber production, while limiting the offsite effects
of agricultural operations and simultaneously maintaining an economically viable farming operation
for the grower. To reach Indian River County citrus growers in a timely manner, the opportunity
for cost sharing will be advertised through a variety of methods (newsletters, web sites, newspaper
articles, phone calls, etc.) . The Board of County Commission staff will coordinate with the Indian
River Soil and Water Conservation District (IRSWCD) and the USDA Natural Resources
Conservation Service (NRCS) District Conservationist in meeting with potential candidates to
assess their needs with respect to program objectives . A Conservation Plan for approved applicant
will be developed for the property by the IRSWCD in cooperation with the NRCS . This plan will
include but is not limited to nutrient management, pesticide management, irrigation water
management, and technical information and design
II. BACKGROUND :
The University of Florida (UF), Florida Department of Agriculture and Consumer Services
(FDt' CS), numerous agencies, and growers, worked together to compile and adopt a "living"
document entitled, "Water Quality/Quantity Best Management Practice ' s (BMPs) for Indian River
Area Citrus Groves." The major categories of emphasis in this manual are: Water Volume,
Sediment Transport, Nutrients, Pesticides/Metals, and Aquatic Plants. The BMP document was
created in an effort to educate the growers about the water quality problems occurring in the Indian
River Lagoon (IRL) and Upper St. Johns River watersheds . These waterbodies are listed as
" impaired" under Section 303 (d) of the Federal Clean Water Act (FCWA), which do not meet
applicable water quality standards .
III. DETAILED PROJECT DESCRIPTION :
The objectives of this project are :
1 . To increase the knowledge pertaining to citrus BMP ' s and water quality issues .
2 . To increase the acreage of citrus under BMP implementation in Indian River County.
3 . To reduce pollutant loads to the IRL and Upper St. Johns watersheds .
Scope of Work
I . In an effort to reach COUNTY citrus growers in a timely manner, the opportunity for cost
sharing will be advertised through a variety of methods (newsletters, web sites , newspaper
articles, phone calls, etc .)
2 . The Indian River County Citrus Cost-Share Best Management Practices (BMP) Program
Procedures (see attached) will be followed by County staff in partnership with IRSWCD and
USDA/NRCS .
Page 14 of 17
IV. INVOICING
• Invoices submitted for payment shall include the following documentation : A list of growers
receiving funding and the amount of funds paid to each, the amount of acreage enrolled in cost-
share and copies of checks supporting cost share payments .
V. DELIVERABLES :
• A list of growers receiving funding including the amount of funds received, the amount of
acreage enrolled in cost-share, the amount of acreage enrolled under the FDACS Indian River
Citrus BMP manual , and type of BMP funded will be kept on an electronic format and provided
to the FDACS Project Manager as a part of the quarterly reports, with all this information
included within the final report.
• Overall summary of BMP implementation in Indian River County, which identifies BMPs and
their funding sources to depict economic partnerships .
• Final annual detailed report of program expenditures and accomplishments .
VI. WORKPLAN:
Task 1 — Advertisement and Application of Project/Funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . month 1 -2
Task 2 — Cost- Share Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . .months 3 - 10
Task 3 — Quarterly Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . months 3 , 6, and 9
Task 6 — Review and approval of Final Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Final 2 months of Contract
Principal Investigator:
• Mark Pomar, Conservation District Coordinator
Indian River Board of County Commissioners
1028201h Place, Suite A
Vero Beach, FL 32960
772-770-5005
Fiscal Agent:
• Indian River Board of County Commissioners
1840 25`h Street
Vero Beach, FL 32960
772-567-8000
Cooperating Agencies :
• USDA-Natural Resources Conservation Service
1028 20`h Place, Suite A
Vero Beach, FL 32960
772-562 - 1923
• Indian River Soil and Water Conservation District
1028201h Place, Suite A
Vero Beach, FL 32960
772-770-5005
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VII. PROJECT BUDGET :
Category FDACS IRSWCD
BMP Cost-Share $473500
Office & Education Equipment
5% Administration $25500
TOTAL $ 509000 $ 00,000 $ 50900
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