HomeMy WebLinkAbout2005-325 Page 1 of 8
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INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISIONERS
PROJECT # 0532
PROFESSIONAL GEOGRAPHIC INFORMATION SYSTEM ( GIS)
SERVICES ( MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESSMENT and FUTURE
DEVELOPMENT STUDY 2005=2006
THIS AGREEMENT, entered into this 4th day of October, 2005 by and between INDIAN
RIVER COUNTY , a political subdivision of the State of Florida, hereinafter referred to as
the " COUNTY" , and Geographic Technologies Group, Inc . (GTG ) a North Carolina
corporation of 648 N . Spence Ave , Goldsboro, North Carolina 27530 hereinafter referred
to as " GTG or CONSULTANT" .
WITNESSETH
That the COUNTY and the CONSULTANT , in consideration of their mutual covenants ,
herein agree the pursuit of this agreement and the foregoing request for qualifications ( RFO) are
a direct result of proper advertising and procedures as set forth by the Consultants Competitive
Negotiations Act ( C . C . N . A . ) as it relates to this ensuing agreement and with respect to the
performance of professional GIS services by the CONSULATANT , and the payment for those
services by the COUNTY , as set forth below .
This agreement shall be referred to as the "MASTER AGREEMENT' under which all
phases will apply .
The CONSULTANT shall provide the COUNTY with professional GIS and such other
related services as defined within this master agreement for all phases of the project. The
CONSULTANT shall serve as the COUNTY 7s professional representative for the project as set
forth in the attached " Exhibit A" , and shall give professional GIS advice to the COUNTY during
the performance of the services to be rendered .
SECTION I — STANDARDS
All professional services related to this agreement shall adhere to any and all standards
for related task and/or services as it applies and/or is applicable to this agreement .
SECTION II — PROJECT PHASES
The project shall be completed in phases , encompassing specific tasks as outlined within
the Scope of Services " Exhibit A" and as formally approved by the COUNTY prior to a Notice-to-
Proceed being issued .
Basic services required of the CONSULTANT for the project and phases will be
described in other appropriate sections of this Agreement and Scope of Services ( Exhibit A) .
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PROFESSIONAL GIS SERVICES (MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESMENT and FUTURE DEVELOPMENT STUDY 2005 -2006
SECTION III — COUNTY OBLIGATIONS
The COUNTY agrees to provide the following material , data , or services as required in
connection with the work to be performed under this Agreement :
a . The providing of all available information , data , reports , records , and maps to
which Indian River County has access and which are needed by GTG for the
performance of the services provided for herein .
b . Providing assistance and cooperation for GTG in obtaining any other needed
material that Indian River County does not have in its possession to complete the
Scope of Services (Attachment A) .
C , Making available the services of Indian River Countv as may be necessary_ to
obtain information as needed to perform the work program set forth in the Scope
of Services (Attachment A) .
d . The designation of at least a single representative who will be authorized to
make necessary decisions required on behalf of Indian River County and will
serve to provide the necessary direction and coordination for the project.
SECTION IV — SCOPE OF SERVICES
The CONSULTANT agrees to perform all necessary professional GIS services and other
pertinent services in connection with the assigned project as required and as set forth in the
following :
A. General
1 . The CONSULTANT will endeavor not to duplicate any previous work done on
any project . Before issuance of a written authorization to proceed , the
CONSULTANT shall consult with the COUNTY to clarify and define the
COUNTY's requirements for the project and review all available data .
2 . The CONSULTANT shall attend conferences with the COUNTY and its
representatives , upon request .
3 . In order to accomplish the work described under this Agreement under the
time frames and conditions set forth in this Agreement , the CONSULTANT
shall :
a) Complete work on the projects phases within the time allowed and
as indicated within the attached Scope of Services " Exhibit A" by
maintaining an adequate staff of employees on the Work at all
times .
b) Comply with all federal , state , and local laws applicable to this
project .
c) The CONSULTANT shall cooperate fully with the COUNTY in order
that all phases of the work may be properly scheduled and
coordinated .
d ) The CONSULTANT shall report the status of the project to the
County project manager or staff upon request and hold all drawings ,
documents , and related work open to the inspection of the COUNTY
at any time , upon reasonable request .
4 . All original documents (copy of ) , including all items furnished to the
CONSULTANT by the COUNTY pursuant to this Agreement, is and shall
remain the property of the COUNTY , and shall be delivered to the COUNTY
upon completion of the work . All items prepared by the CONSULTANT shall
be created , maintained , updated , and provided in the format as specified by
the COUNTY .
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PROFESSIONAL GIS SERVICES (MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESMENT and FUTURE DEVELOPMENT STUDY 2005-2006
( Cont)
5 . Compensation to the CONSULTANT for basic services shall be in
accordance with this agreement and attached Scope of Services . Schedule
of current hourly billing rates are included in "Exhibit A" attached , and will be
included as part of the entire agreement hereon . All expenses related to the
agreement ( Including but not limited to ; Lodging , Meals , travel cost ,
reproductions , deliverables or correspondences) are included in the accepted
hourly rates . This agreement does not cover incidental expenses or
reimbursements that are not agreed upon in writing prior to commencement
LECTION V _ TIME FOR COMPLETION
1 . Time of Performance . As stated in the Scope of Services ( Exhibit A) the time
frame for completion of all phases is six ( 6) months from notice to proceed . GTG
will commence work on or as soon as practicable after the date of execution of
this contract . All work as set forth in the Scope of Services ( Exhibit A) shall be
completed within the time specified in the Scope of Services ( Exhibit A) the
attached time- line in the Scope of Services ( Exhibit A) reflects commencement of
work beginning at the time of the kickoff meeting . However , preliminary data
gathering and distribution of a questionnaire will begin before the kickoff meeting .
2 . Delays Beyond the Control of GTG . It is agreed that events that are beyond the
control of GTG or Indian River County may occur which may delay the
performance of the Scope of Services ( Exhibit A) . In the event that the
performance of the Scope of Services ( Exhibit A) by GTG is delayed beyond its
control , GTG shall notify Indian River County of such delay and the reasons
therefore in a timely manner , and Indian River County may , at its discretion ,
extend the time of performance appropriately .
SECTION VI — COMPENSATION
The COUNTY agrees to pay , and the CONSULTANT agrees to accept , for services
rendered pursuant to this Agreement, fees * NOT TO EXCEED $45 , 000 in accordance with the
following :
A . Professional Services Fee — * The NOT to EXCEED amount of $45 , 000 is an upset
limit . The CONSULTANT is required to perform tasks with due diligence in an effort
to complete the project in the most cost effective way possible . The basic
compensation shall be mutually agreed upon by the CONSULTANT and the
COUNTY prior to issuance of the agreement . The amount shall be based on the
approved fee schedule supplied by the CONSULTANT and as included in the Scope
of Services ( Exhibit A) . All fees shall be formally approved by the County Project
Manager and/or Board of County Commissioners ,
SECTION VII — ADDITIONS above the amount as stated in section VI shall only occur when the
COUNTY or CONSULTANT requests changes , after it has been formally approved by this
Agreement. Additional service work shall not commence until a supplemental Work Order for
the additional work has been formally issued by either the County project manager or designee ,
and formally approved by the Board of County Commissioners .
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PROFESSIONAL GIS SERVICES (MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESMENT and FUTURE DEVELOPMENT STUDY 2005-2006
SECTION VIII — CHANGE IN THE PROJECT SCOPE AFTER A WORK ORDER HAS BEEN
EXECUTED
If the project scope is changed after agreement has been executed , such work shall be
the subject of a Supplemental Work Order formally approved by the County Project Manager
and/or Board of County Commissioners .
SECTION IX — PAYMENTS
The COUNTY shall make monthly partial payments ( Based on adequate invoices )
Pursuant to I'IQridcA Prompt Payment cL IC . 0 01070N the C ` SUI�TD T as., nrovided for in
this agreement. Invoices and subsequent payments shall be based on a man - hours performed
and/or percentage of tasks/phases completed . A ten percent ( 10%) retainage shall be withheld
by the COUNTY until all of the CONSULTANT' S work is completely accepted by the COUNTY .
If work is held up on the project for six months or greater due to no fault of the CONSULTANT ,
the CONSULTANT may request release of the accumulated retainage .
Unless otherwise stated in the agreement , the CONSULTANT shall submit duly certified
invoices in triplicate to the County project manager or designee , prior to payment.
The Agreement shall be divided into units of deliverables as outlined in the Scope of
Services " Exhibit A" , which shall include , but not be limited to , meetings , reports , findings ,
drawings , and drafts , that must be received and accepted in writing by the either the County
project manager or designee , prior to payment .
A standard invoice template is to be created by the CONSULTANT , approved by the
COUNTY and shall be utilized for all projects and/or work orders related to this agreement .
SECTION X — RIGHT OF DECISIONS
All services shall be performed by the CONSULTANT to the satisfaction of the County
project manager or designee who shall decide all questions , difficulties , and disputes of
whatever nature that may arise under or by reason of this Agreement, according to the
prosecution and fulfillment of the service hereunder , and the character, quality , amount and
value thereof . The COUNTY's decision upon all claims , questions , and disputes shall be final ,
conclusive , and binding upon the parties hereto , unless such determination is arbitrary or
unreasonable .
The County Project Manager shall review adjustments of compensation and contract
time because of any major changes in the work that might become necessary or be deemed
desirable as the work progresses . If the CONSULTANT does not concur in the judgment of the
County Project Manager as to any decisions made by him or her , it shall present its written
objections to the County Administrator of Indian River County , who shall make a decision , and
the CONSULTANT shall abide by the County Administrator's decision , unless the decision is
arbitrary or unreasonable .
SECTION XI — OWNERSHIP AND REUSE OF DOCUMENTS
A . Ownership and Copyright: Ownership and copyright of all reports , documents ,
findings , contract documents , and other data ( excluding proprietary software
developed by CONSULTANT for Consultant' s own use in the course of the
WORK) , developed by the CONSULTANT pursuant to this Agreement , shall be
vested in the COUNTY . The CONSULTANT shall make said materials available
to the COUNTY any time upon request of the COUNTY . On or before the tenth
day after all work contemplated under this Agreement is complete ; all of the
above materials shall be delivered to the County Project Manager.
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PROFESSIONAL GIS SERVICES (MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESMENT and FUTURE DEVELOPMENT STUDY 2005-2006
( Cont)
B . Reuse of Documents : All documents , including but not limited to reports ,
drawings and specifications , supplied by the COUNTY or any other entities which
have been obtained for the purpose of research and planning is exclusively for
the purpose of this contract and shall remain in the custody of the CONSULTANT
during the agreement period . The CONSULTANT shall not under any
circumstance use or reproduce the information for their or any other entities
benefit that is not directly related to this contract and subsequent work orders .
SECTION XII — NOTICES
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COUNTY shall be considered delivered when posted by certified mail or delivered in person to
the County Project Manager or designee . Any notices , reports or other communications from
the COUNTY to the CONSULTANT, shall be considered delivered when posted by certified mail
to the CONSULTANT at the last address left on file with the COUNTY or delivered in - person to
said CONSULTANT or its authorized representative .
SECTION XIII — TERMINATION
Either party may terminate this Agreement upon seven (7 ) days written notice to the
other party, except if the CONSULTANT terminates this Agreement, such termination shall not
be effective , absent the COUNTY' s consent , until the CONSULTANT' S completion to the
COUNTY's satisfaction , of any pending Work Order.
SECTION XIV —Consultant' s PERSONNEL ASSIGNED TO THE PROJECT
The COUNTY shall have the right of approval of all Consultants' personnel assigned to
any COUNTY project. Therefore , any subsequent changing of assigned personnel to any
COUNTY project shall also be subject to COUNTY approval . Failure to adhere to this policy
shall be considered a cause for contract termination .
SECTION XV — AUDIT RIGHTS
The COUNTY reserves the right to audit the records of the CONSULTANT related to this
Agreement at any time during the prosecution of the work included herein and for a period of
three years after final payment is made .
SECTION XVI — SUBLETTING
The CONSULTANT shall not sublet , assign , or transfer any work under this Agreement
without the written consent of the COUNTY . When applicable and upon receipt of such consent
in writing , the CONSULTANT shall cause the names of the firms responsible for the major
portions of each separate specialty of the work to be inserted on the reports or other data .
SECTION XVII — WARRANTY
The CONSULTANT warrants that it has not employed or retained any company or
person other than a bona fide employee working solely for the CONSULTANT, to solicit or
secure this Agreement, and that it has not paid or agreed to pay any company or person other
than a bona fide employee working solely for the CONSULTANT any fee , commission ,
percentage fee , gifts or any other considerations , contingent upon or resulting from the award or
making of this Agreement . Should the CONSULTANT cause a breach of violation of this
warranty , the COUNTY shall have the right to annul this Agreement without liability .
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PROFESSIONAL GIS SERVICES (MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESMENT and FUTURE DEVELOPMENT STUDY 2005-2006
SECTION XVIII — DURATION OF AGREEMENT
This Agreement shall remain in full force and effect for a period of two years after the
date of execution thereof , or until completion of all project phases as defined by the County
Project Manager or designee , whichever occurs first , or unless otherwise terminated by mutual
consent of the parties hereto , or terminated pursuant to Section XII — "Termination . " This
Agreement may be extended at the discretion of the COUNTY .
SECTION XIX — INSURANCE
During the pel rm lance
r.f +he work
r.overced by +hiS Agr.. .. .... . nt , the C-0KISi II TAINT � I �
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provide the COUNTY with evidence that the CONSULTANT has obtained and maintains the
insurance listed in the Agreement.
1 . CONSULTANT shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damages to property which
may arise from or in connection with the performance of the work hereunder by
the CONSULTANT , its agents , representatives , employees or subcontractors .
The cost of such insurance shall be included in the CONSULTANT's fees .
2 . Minimum Scope of Insurance (for fees less than $500 . 000 ) :
A. Worker' s Compensation as required by the State of Florida .
Employers Liability of $ 100 , 000 each accident , $500 , 000
disease policy limit , and $ 100 , 000 disease each employee .
B . General Liability $ 1 , 000 , 000 combined single limit per accident
for bodily injury and property damage . Coverage shall include
premises/operations , products/completed operations ,
contractual liability, and independent contractors . COUNTY
shall be named an "Additional Insured" on the certificate of
insurance .
C . Auto Liability $500 , 000 combined single limit per accident for
bodily injury and property damage . Coverage shall include
owned vehicles , hired vehicles , and non -owned vehicles .
COUNTY shall be named an "Additional Insured" on the
certificate of insurance .
D . Professional Liability Insurance providing coverage for negligent
acts , errors , or omissions committed by CONSULTANT with a
$500 , 000 per claim/annual aggregate . This insurance shall
extend coverage to loss of interest , earning , profit , use and
business interruption , cost of replacement power, and other
special , indirect , and consequential damages .
E . Consultant' s insurance coverage shall be primary .
3 . All above insurance policies shall be placed with insurers with a Best' s rating of
no less that A-VII . The insurer chosen shall also be licensed to do business in
Florida .
4 . The insurance policies procured , other than professional liability, shall be
occurrence forms , not claims made policies . Professional liability shall be on a
claims- made basis .
5 . The insurance companies chosen shall provide certificates of insurance prior to
signing of contracts , to the Indian River County Risk Management Department.
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PROFESSIONAL GIS SERVICES (MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESMENT and FUTURE DEVELOPMENT STUDY 2005-2006
( Cont)
6 . Each insurance company shall provide the Indian River County Risk
Management Department with a certificate of insurance that states that the
insurance company will provide 30 days notice to the Risk Management
Department, of its intent to modify or cancel said policies of insurance . Such
notice shall be in writing by registered mail , return receipt requested , and
addressed to the Manager of the Risk Management Department .
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.
or shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the requirements stated
herein .
8 . Any deductibles or self- insured retentions greater than $5, 000 must be approved
by the Risk Manager for Indian River County with the ultimate responsibility for
same going to the CONSULTANT.
SECTION XX - INDEMNIFICATION
CONSULTANT hereby agrees to indemnify , and hold harmless , the COUNTY , and the
COUNTY' s officers , employees and agents , from and against any and all claims from liabilities ,
damages , losses , costs , third party claims , judgments , and expense to persons or property ,
including reasonable attorneys' fees , to the extent caused by the negligence , recklessness , or
intentionally wrongful conduct of CONSULTANT , or of Consultant' s officers , employees , or
agents , and CONSULTANT shall indemnify the COUNTY against any such claims and any
judgments that may be entered in connection therewith , including reasonable attorneys' fees .
SECTION XXI — CHOICE OF LAW AND VENUE
The laws of the State of Florida shall govern this Agreement . Venue for any lawsuit brought
by either party against the other party or otherwise arising out of this Contract shall be in Indian
River County , Florida , or in the event of a federal jurisdiction , in the United States District Court
for the Southern District of Florida .
SECTION XXII — ENTIRETY OF AGREEMENT
This writing embodies the entire Agreement and understanding between the parties
hereto , and there are no other Agreements and understandings , oral or written , with reference
to the subject matter hereof that are not merged herein and superseded hereby . No alteration ,
change , or modification of the terms of this Agreement shall be valid unless made in writing and
signed by both parties hereto .
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PROFESSIONAL GIS SERVICES (MASTER) AGREEMENT
FOR THE GIS ENTERPRISE NEEDS ASSESMENT and FUTURE DEVELOPMENT STUDY 2005-2006
SECTION XXIII — SEVERABILITY
If any provision , section , or paragraph of this agreement is determined by a court of
competent jurisdiction to be void , illegal , or unenforceable , the remaining portions not found to
be void , illegal , or unenforceable , shall remain in full force and effect . Those portions found void ,
illegal , or unenforceable shall be ( at the discretion of the COUNTY) , replaced with provisional
language that will provide the intent of the original section in question .
IN WITNESS WHEREOF the parties hereto have executed these presents this
day of C e' , 2005 .
BOARD OF COUNTY Geographi Technologies roup , Inc .
COMMISSIONERS ( GTG )
INDIAN RIVER COUNTY , FLORIDA
S
Signature)
Il k
off. - z
(Printed name and title) (Printed name and title)
Approved by
L/, Ur+1S h
BCC 10 / 04 / 05 UKbi
ATTEST : Witnessed by :
Jeffrey K "" Pikgrk of Circuit
Court 4,8y`� A 'ff fan
a a4' r
Da to r)
Deputy , Meek (Printed name)
. -
Approved %1;�° ,oto • fspft a d Legal
Sufficiency:
�
liam G . C llins County Attorney
, I %
oo
eph A. Baird , County Administrator
C :\Documents and Settings\dreim\My Documents\Contracts\0000 GIS Needs project MASTER CONTRACT I (2). doc
EXHIBIT A
Indian River County , FL
GIS Needs Assessment and Implementation Planning
Geographic
Technologies
Group
Attachment A
Scope of Services
Submitted by :
Geographic Technologies
Group , Inc .
648 North Spence Avenue
Goldsboro , North Carolina 27534
Tell : 1 . 888 . 757 . 4222
Fax : 919 . 759 . 041
July 19 , 2005
Indian River County < R
Professional Services (GIS)
Project Approach
Geographic Technologies Group ( GTG ) has developed the
methodology for completing the project on time and within budget .
The following project graphics illustrates our overall project plan . It
includes Phase I , Phase II , and Phase III of the proposed scope of
services .
DlmnM e T QTS Needs Assessment
• Project Initiation
• Needs Assessment
• Client Review
• Revision
• Needs Assessment Presentation
• Implementation Plan
• Client Review
• Revision
• Final Presentation
Needs Assessment & Implementation Plan Workflow
tO Project Ird ia"on O Needs Assessments O Client Review
-' Draft needs assesxnentdellvery ....f
- Contend M finalized - - Kickoff Presentation Departrnenfol review of apedfic t
• Departmental Interviews
- RwaW Data and documentation
eumes are mobllinomads a
eds assement
g gothgatheringNeeds assessments are scheduled � - - s
Needs assessmenwt wining (draM Etllta and comments
- AdtlNIor101 lnlomwtbn:ls pallrered -: - Commented draft returned to GTG
'.- Peer review and qualty assuranceNeeds - '. ;
Revision O PresentoAssessment O Implementation Plan
®ffon
- Edits/comments review : ImPlemeMafion PWndeslgn
- Additional Information lgothertng = Final needs asw»ment' tlelNery Implementation plan willing
lasneeded) Needs assessment Presentation - Follow-up:researeh and ad•hoa
- Draft revision and finalization - Client meeting and preliminary ; review
-. Finalclient review and comments r. Implementation Plan. discussion Peer review and quality assurance
1
OClient Review OS Revision O9 Final PPresentallon
• Finalized document delivery
• Draft Imaleme itafionr plan delivery - Edits/comments review - final Presentallon(s) -. -
• Departmental reviewof - Additional Information gathering - Client meeting and debriefing
Implementation plan : (as neWoo r - - Project close out and initialization
- Edits and. comments - - Draft revision and finalization Initlaltmhon of Implementation
-. Commented draft returned to GTG '. • Final clientreviewand comments ` support (as needed) -.
1
Geographic Technologies Group
Indian River County
Professional Services (GIS) _
R
Phase II GIS Conceptual Design
GAP Analysis Initiation
• Initial Comparison
Methods , Data Model and Data
Identify Applications
Document and Diagram
e Recommendations
GIS Conceptual Design
1� GAP Analysis Initiation O Initial Comparison O3 andMethodsData Da1a Model,
r O
-:Needs assessment finalization • Review existing system:. - Ideal data cfion methods
-fmpiementcfion upporl. ie
• Revw needs assessment Identtiy and dessignign dgta modal
DetemsneGAP Anotysis.priorities recommendations - ust required and complementary '.
<- Review .desired systemdata sets
Identify Applications , Document and Diagram 6 Reconrriendations
nxt gy, 2 IV( I e°
�►J Proposed..cpplicallon ;'.
Hardware configuration - Atbmativea
lnprove.Etllclsncy '- Software configurafloo -. -'W guess cost estimates
Im{arave Effectiveness ' Proceduresand beat practices _ ExPeciea .benelHs
Fstab9sh Ezcslence Staffing requlremonts - Fstimafetl- Munt on investment
Phase III GIS Business Plan
• Propose Management Team
• Documentation
• Benefits
• Recommendations
• GIS Plan of Action
GIS Business Plan
OT m
opose Manageent O2 Documentation Benefits
Benefits
am
Aaaft
- Propose ways to improve IM,
eommunlcation and education
Document potential effectiveness :: among users
- Team structure to develop an : Improvements and: cost avoldgnce - Recommend GIs standards and
enterprise-level program Document appiled.use of GIS beat practices
Consensus. building , technology to Improve business - Identify now ways GIS can benefit
Guide direction of GIs Investment _ processes that span.organization the public and city services
Recommendations
O4 O GIS Plan of Action
• Organizational. priorities
Staffing:plan - Actions
- Minimize- redundancy and - Priorities .
responsibilities - Timetable
2 .
Geographic Technologies Group
Indian River County
Professional Services (GIS)
*ON
Scope
;. Our team understands that Indian River County requires that each
proposed project approach and work plan be outlined and
understandable . The following is our teams proposed scope of work
that is structured and sequential .
� _ .. T arc% Need w ... .. .. ssimerld
hOaSe i %3irS CC b i-iS3CSSiii ■ � a
Task 1 . 0 Kick- Off Meeting
1 . 1 Team Meeting : Project Scope and Timeline
1 . 2 Identify and List GIS Stakeholders and Users
Task 2 . 0 Project Presentation to Users and Stakeholders
2 . 1 One hour Presentation
2 . 1 . 1 Goals and Objectives of the Study
` x r 2 . 1 . 2 Questions and Answers
Task 3 . 0 GIS Needs Analysis / Assessment
3 . 1 Interview current GIS Technology users , roles and
representatives
3 . 2 Document business related practices and processes
3 . 3 Review of existing departmental GIS programs and
business plans
3 . 3 . 1 Property Appraiser
3 . 3 . 2 Metropolitan Planning Organization
3 . 3 . 3 Utilities
3 . 3 . 4 Telecommunications
z�at
3 . 3 . 5 Communication Center
3 . 3 . 6 Community Development
H 3 . 3 . 7 Other interested departments
�� S6
3 . 4 List of GIS staffing including :
3 . 4 . 1 GIS users,
3 . 4 . 2 Data Generators / Creators
3 . 4 . 3 GIS Developers
3 . 5 Develop Current data catalog and document data
flows
3 . 5 . 1 Meta data Standards
3 . 6 Diagram and List :
3 . 6 . 1 GIS Hardware Configurations
3 . 6 . 2 GIS Software Applications
3 . 6 . 3 Current GIS Staffing
Task 4 . 0 A description of how other cities and counties are
saving money and improving revenue with GIS
technology :
4 . 1 Cost Saving Alternatives
4 . 2 Revenue Generating Options and Cost Recovery
Strategies
3
Geographic Technologies Group
IN
Indian River County t
Professional Services ( GIS)
s
�40R1
Task 5 . 0 Facilitate among Stakeholders a list of outcomes that
are desired . This list should specifically focus on
several key areas , but not be limited to :
5 . 1 Improved citizen access
5 . 2 Leveraging enterprise resources
5 . 2 . 1 Improved GIS field applications , GPS and
wireless
5 . 2 . 2 Acceptance of digital construction and
as - build plans
5 . 2 . 3 Standardized GIS input and output
5 . 2 . 4 GIS use with Homeland Security and
Disaster Mitigation
gPhase II GIS Conceptual Design
Task 6 . 0 GIS Conceptual System Design
6 . 1 Conduct a comparative GAP analysis between
existing system and desired outcomes included in
the analysis
6 . 1 . 1 List the ideal data collection methods ,
data models and data
6 . 1 . 2 Identify applications to improve
efficiency , effectiveness and excellence
6 . 2 Document and Diagram
6 . 2 . 1 Hardware Configuration
6 . 2 . 2 Software Configuration
6 . 2 . 3 Procedures and best practices
6 . 2 . 4 Staffing and staffing requirements
6 . 3 List each proposed application , alternatives and
best guess cost estimates , and the expected
benefits and estimated return on investment .
TPhase III GIS Business Plan
Task 7 . 0 Develop a GIS business plan based on the conceptual
design . The plan should focus on identifying a
strategy for improving County business processes
using GIS technology .
7 . 1 Propose a management team structure to develop
an enterprise level program , driven by consensus ,
for guiding the direction of GIS investment .
7 . 2 Document applied use of GIS technology to
improve business processes that span the
organization .
4
Geographic Technologies Group
gIV ,R
Indian River County r
Professional Services (GIS)
7 . 3 Propose ways to improve communication and
education among users .
7 . 4 Recommend GIS standards and best practices for
implementation with new systems .
7 . 5 Include a recommended staffing plan that
minimizes redundant roles and responsibilities .
Task & 0 GIS Plan of Action should list a reasonable timetable
based on organizational priorities .
8 . 1 Provide an Executive Summary
8 . 1 . 1 List each action
8 . 1 . 2 List each priority
8 . 1 . 3 Provide a desired timetable for actions
8 . 1 . 4 List action dependencies
8 . 1 . 5 Estimate cost for each action
8 . 1 . 6 Estimate payback for each action
8 . 1 . 7 Identify which groups in the organization
should perform which actions
4kTimeframe
It is anticipated that the overall timeframe for this project will be six
months , The first three months will involve data collection through
onsite interview and follow - up meetings , Following the data
collection and presentation of findings, GTG will progress to the
conceptual design and business plan development phases which will
take approximately the remaining three months .
GIs Services Month 1 I Month 21 Month 31 Month 41 Month 5 1 Month 6
Phase I GIs Needs Asssessment '44M? Y t
Phase II GIs Conceptual Design
Phase III GIs Business Plan
IDDeliverables
Presentations prepared for the County will be provided in PDF format .
The final report will be provided in both hardcopy and PDF format .
Seven copies of the final report will be provided to the County for
distribution .
Fee
As stated in the request for proposal dated April 13 , 2005 the project
fee is not to exceed forty - five thousand dollars ( $ 45 , 000 ) .
5
Geographic Technologies Group
EXHIBIT A
Indian River County , FL
GIS Needs Assessment and Implementation Planning
TechnologiesGeographic
Group
nmnL
Attachment B
Hourly Rate Schedule
Submitted by :
Geographic Technologies
Group , Inc .
648 North Spence Avenue
Goldsboro , North Carolina 27534
Tel : 1 . 888 . 757 . 4222
Fax : 919 . 759 . 041
July 19 , 2005
� R
Indian River County
Professional Services (GIS)
s •
p R OQ
Hourly Rate Schedule
The rates below are as stated in Part C of the proposal .
Principal 2 $ 125
Project Manager 1 $ 120
, System Architect 1 $ 100
Administrative Assistant 1 $ 50
Sum of Rates $ 395
Geographic Technologies Group
INDIAN RIVER COUNTY = GIS SERVICES
System Administrative
Principal Project Manager Architect Assistant
Rate ($/hr) 125 120 100 50
Project Initiation 2 2 2
Needs Assessment 18 20 40 10
Client Review
Revision 10 30 14
Needs Assessment Presentation 2 4
Implementation Plan 2 5 20 5
Client Review
Revision 10 30 14.
Final Presentation 2 2
Total Hours : 240 26 49 120 49 Sub-total $ 23, 330
ih ISM
Oj OR W KID
GAP Analysis Initiation 2 4 4
Initial Comparison 8 5
Methods , Data Model and Data 8 10 2
Identify Applications 8 10 2
Document and Diagram 4 10 8
Recommendations 4 7 6 0
Total Hours : 102 6 39 45 12 Sub -total $ 10 , 530
v. . . -ii;s�.� r .„w-s, �..,, a � •�g-. � _., � .4 . 1r � ... w K ,�'. 4:�.r
a.»a
Propose Management Team 8 8
Documentation 5 11 12
Benefits 2 4 5
Recommendations 4 10 5
GIS Plan of Action 8 10 10
Total Hours : 102 22 37 31 12 Sub-total $ 11 , 140
Total hours : 444 1 54 125 196 73
Total $ : $ 617501 $ 15, 000 $ 19, 600 $ 3, 650
Upset limit ( incl . expenses) : $ 459000
Expenses : Mileage - 40 . 5c/mile
Meals
Hotels