HomeMy WebLinkAbout2005-288 INAL
CUSTODIAL SERVICES AGREEMENT
This Custodial Services Agreement ("Agreement" ) is entered into effective October 17
2005 , by and between Indian River County , a political subdivision of the State of Florida ,
1840 25th Street , Vero Beach , FL 32960 ("County") and Heveron Group , Inc. , a Florida
corporation , having a principal place of business at 1872 Commerce Avenue , Suite A , Vero
Beach , FL 32960 , d /b/a Beachland Cleaning Service (" Contractor ' ) .
BACKGROUND RECITALS
A . The County issued a Request for Proposals for the furnishing of all labor, supervision ,
transportation , tools , equipment, and materials for the execution of custodial services in
accordance with the specifications contained in the Request for Proposals .
B . Pursuant to the Request for Proposals , the County' s duly-constituted Contractor
Selection Committee received proposals and ranked the firms that responded to the Request
for Proposals based on the evaluative criteria set forth in the Request for Proposals .
C . The Contractor was the highest ranked respondent to the Request for Proposals and
on August 23 , 2005 , the County approved the Contractor Selection Committee
recommendation to hire Contractor to provide the custodial services set forth in the Request
for Proposals and this Agreement .
D . Contractor is willing and able to perform the services as set forth in this Agreement on
the terms and conditions set forth below .
E . The County and the Contractor wish to enter into this Agreement for the custodial
services as set forth below .
NOW, THEREFORE , for good and valuable consideration , the receipt and sufficiency
of which is hereby acknowledged , and intending to be legally bound hereby , the parties
hereby agree as follows :
1 . DESCRIPTION OF COUNTY FACILITIES TO BE CLEANED . The facilities of the
County that will be cleaned by Contractor, pursuant to this Agreement , are set forth in Exhibit
"A" attached hereto and incorporated herein by this reference in its entirety . The County and
Contractor acknowledge and agree that the start dates for the buildings may vary , and the
exact start dates will be contained in a " Notice to Proceed " from the County to Contractor.
2 . SCOPE OF SERVICES ; EXCLUSIONS . The scope of custodial services provided
under this Agreement , shall be as more specifically set forth in Exhibit " B " attached hereto
and incorporated herein by this reference in its entirety ("Services " ) and includes : routine
daily cleaning ; project cleaning ; and daytime building attendant(s ) . The County and
Contractor acknowledge and agree that the following are excluded from this Agreement : 1 )
Emergency cleanup required by fire , windstorm , rainstorm , or vandalism ; 2 ) Carpet
cleaning ; and 3 ) Exterior window cleaning (the foregoing collectively " Excluded Items " ) .
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3 . ADDITIONAL SERVICES . The County may, but is not obligated to , request that
additional County facilities be added to the Services provided by the Contractor under this
Agreement . The County and Contractor acknowledge and agree that the compensation for
any such additional Services will be negotiated based on pricing that is consistent with , and
comparable to , the compensation for similar County facilities covered under this Agreement .
In addition , the County may, but is not obligated to , request that the Contractor provide one or
more of the Excluded Items to certain County facilities . The County and Contractor
acknowledge and agree that the compensation for any such Excluded Items will be
negotiated based on pricing that is consistent with , and comparable to , the pricing extended
to similarly-situated customers of Contractor. The County and Contractor acknowledge and
agree that the compensation for a part-time employee for Sandridge golf course is an
optional item , and such services will not be provided without a specific written request from
the County Project Manager to the Contractor.
4 . COUNTY RESPONSIBILITIES . During the term of this Agreement , the County shall : A)
provide explanation of layout of individual buildings to familiarize the Contractor with
applicable restrictions ; B ) provide training to Contractor for operation of security systems ; C )
provide emergency call list for all facilities to Contractor; and D ) provide the following
supplies for use and/or restocking of restrooms and offices : a ) Paper towels for dispensers ;
b ) Toilet paper; c) Trash can liners ; and d ) Hand soap for dispensers .
5 . . COMPENSATION . The County shall pay the Contractor for the Services the monthly
amounts set forth on Exhibit " C" attached hereto and incorporated herein by this reference in
its entirety. Proper Invoices shall be submitted to the County' s Finance Department in detail
sufficient for proper prepayment and post payment audit . All payments for services shall be
made to the Contractor by the County in accordance with the Florida Prompt Payment Act
(2004 ) , Section 218 . 70 , Florida Statutes , et seq . , attached hereto and incorporated herein by
this reference in its entirety .
6 . ADJUSTMENTS : LOGS .
6 . 1 . The County and Contractor acknowledge and agree that the objective of the County
under this Agreement is to obtain full cleaning in accordance with the specifications ,
frequency, and quality standards set forth herein for the complete performance of each
cleaning job as identified . The County and Contractor acknowledge and agree that
adjustments or deductions in the compensation payable hereunder will be made as
determined by the Buildings and Grounds Division Superintendent in accordance with the
following :
.A ) if any work scheduled for daily , weekly or monthly performance is omitted or
unsatisfactorily performed , the Contractor will be notified of the failure or omission . An
adjustment or deduction may be made from any monies due or to become due the
Contractor. Adjustments or deductions will be consistent with the per square foot rate for the
building in which the deficiency occurs and for the period of time the deficiency remains
uncorrected ;
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. B ) where toilets are not satisfactorily cleaned or serviced , a deduction will be made for the
entire room ;
. C ) where room cleaning has not been satisfactorily performed , or portions of the work have
been omitted or improperly performed , a deduction will be made for the entire room .
6 . 2 . The Contractor shall maintain a log at each building to receive written communication
from the occupants concerning unsatisfactory , omitted , or deficient work . Items listed in the
log shall be corrected during the next shift the Contractor is on site . The Contractor' s
employee correcting the situation shall initial date and time the correction was made . Time
allowances will be made for work requiring non -stock supplies or equipment not usually on
hand .
7 . INSURANCE ; INDEMNIFICATION .
7 . 1 . The Contractor shall not commence the Services under this Agreement until it has
obtained all insurance required under this Agreement , set forth in Exhibit " D" attached hereto
and incorporated herein by this reference in their entirety, and such certificates of insurance
have been approved by the County' s Risk Manager. The cost of such insurance shall be
included in the Contractor' s fee . The County, by and through its Risk Manager, reserves the
right periodically to review any and all policies of insurance and reasonably to adjust the limits
of coverage required hereunder, from time to time throughout the term of this Agreement. In
such event , the County shall provide the Contractor with separate written notice of such
adjusted limits and Contractor shall comply within thirty (30 ) days of receipt thereof. The
failure by Contractor to provide such additional coverage may constitute a default by
Contractor and may be grounds for termination of this Agreement by the County .
7 . 2 . In consideration of the sum of Fifteen and 00/ 100 Dollars ($ 15 . 00 ) , the receipt and
sufficiency of which is acknowledged by Contractor and payable separately from the
contract fee , the Contractor shall indemnify and hold harmless the County and its agents and
employees from and against all liabilities , claims , damages , losses , and expenses , including
attorney's fees , arising out of or resulting from the performance of the Services under this
Agreement , provided that any such liability, claim , damage , loss , or expense : a ) is attributable
to bodily injury , sickness , disease or death , or to injury to or destruction of tangible property
(other than the work itself) , including the loss of use resulting therefrom ; and b ) is caused in
whole or in part by any negligent , reckless or intentional act or omission of the contractor, and
subcontractor, anyone directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable , regardless of whether or not it is caused in whole or in part by
the County . In any and all claims against the County or any of its agents or employees , by
any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by
any of them or anyone for whose acts any of them may be liable , the indemnification
obligation under this Agreement shall not be limited in any way as to the amount or type of
damages , compensation or benefits payable by or for the Contractor or any subcontractor
under Workers' Compensation Acts , disability benefit acts , or other employee benefit acts .
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8 . TERM ; TERMINATION ,
8 . 1 . Subject to sooner termination as provided herein , this Agreement will be for a period of
one ( 1 ) year and may be renewed for two (2 ) additional one ( 1 ) year periods subject
to
Contractor acceptance , satisfactory performance , and staff' s determination that a renewal
would be in the best interest of the County.
8 . 2 . This Agreement may be terminated : (a ) by the County , for any reason , upon at least
thirty (30 ) days' prior written notice to the Contractor; or ( b ) by the Contractor, for any reason ,
upon at least thirty (30 ) days' prior written notice to the County ; or (c) as may otherwise be
provided below . In the event of termination of this Agreement , any liability of one party to the
other arising out of any Services rendered , or for any act or event occurring prior to the
termination , shall not be terminated or released .
8 . 3 . In the event of termination by the County, the County's sole obligation to the Contractor
shall be payment for those portions of satisfactorily completed work under this Agreement .
Such payment shall be determined by pro- rating the monthly charges due under this
Agreement through and including the termination date . In the event of such termination , the
County may , without penalty or other obligation to the Contractor, elect to employ other
persons to perform the same or similar services .
8 . 4 . The obligation to provide services under this Agreement may be terminated by either
party upon seven (7 ) days prior written notice in the event of substantial failure by the other
party to perform in accordance with the terms of this Agreement through no fault of the
terminating party.
8 . 5 . In the event that the Contractor merges with another company , becomes a subsidiary
of, or makes any other substantial change in structure , the County reserves the right to
terminate this Agreement in accordance with its terms .
9 . INDEPENDENT CONTRACTOR . It is specifically acknowledged and agreed by the
parties hereto that the Contractor is and shall be , in the performance of all Services and
activities under this Agreement , an independent contractor, and not an employee , agent, or
servant of the County. All persons engaged in any of the Services performed pursuant to this
Agreement shall at all times , and in all places , be subject to the Contractor' s sole direction ,
supervision , and control , The Contractor shall exercise control over the means and manner
in which Contractor and its employees perform the Services , and in all respects the
Contractor' s relationship and the relationship of its employees to the County shall be that of
an independent contractor performing solely under the terms of the Agreement and not as
employees , agents , or servants of the County.
10 . MERGER ; MODIFICATION . This Agreement incorporates and includes all prior and
contemporaneous negotiations , correspondence , conversations , agreements or
understandings applicable to the matters contained herein and the parties agree that there
are no commitments , agreements , or understandings of any nature whatsoever concerning
the subject matter hereof that are not contained in this document . Accordingly , it is agreed
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that no deviation from the terms hereof shall be predicated upon any prior or
contemporaneous representations or agreements , whether oral or written . No alteration ,
change , or modification of the terms of this Agreement shall be valid unless made in writing
and signed by the Contractor and the County.
11 . GOVERNING LAW ; VENUE . This Agreement , including all attachments hereto , shall be
construed according to the laws of the State of Florida . Venue for any lawsuit brought by
either party against the other party or otherwise arising out of this Agreement shall be in
Indian River County, Florida , or, in the event of federal jurisdiction , in the United States
District Court for the Southern District of Florida .
12 . REMEDIES ; NO WAIVER . All remedies provided in this Agreement shall be deemed
cumulative and additional , and not in lieu or exclusive of each other or of any other remedy
available to either party, at law or in equity. Each right, power and remedy of the parties
provided in this Agreement shall be cumulative and concurrent and shall be in addition to
every other right , power or remedy provided for in this Agreement or now or hereafter existing
at law or in equity or by statute or otherwise . The failure of either party to insist
upon
compliance by the other party with any obligation , or exercise any remedy, does not waive
the right to do so in the event of a continuing or subsequent delinquency or default. A party' s
waiver of one or more defaults does not constitute a waver of any other delinquency or
default . If any legal action or other proceeding is brought for the enforcement of this
Agreement or because of an alleged dispute , breach , default , or misrepresentation in
connection with any provisions of this Agreement , each party shall bear its own costs .
13 . SEVERABILITY. If any term or provision of this Agreement , or the application thereof to
any person or circumstance shall , to any extent , be held invalid or unenforceable for the
remainder of this Agreement, then the application of such term or provision to persons or
circumstances other than those as to which it is held invalid or unenforceable shall not be
affected , and every other term and provision of this Agreement shall be deemed valid and
enforceable to the extent permitted by law .
14 . AVAILABILITY OF FUNDS . The obligations of the County under this Agreement are
subject to the availability of funds lawfully appropriated for its purpose by the Board of County
Commissioners of Indian River County .
15 , NO PLEDGE OF CREDIT . The Contractor shall not pledge the County's credit or make
it a guarantor of payment or surety for any contract, debt , obligation , judgment, lien , or any
form of indebtedness .
16 . PUBLIC RECORDS . The Contractor shall comply with the provisions of Chapter 119 ,
Florida Statutes ( Public Records Law) in connection with this Agreement .
17 . NOTICES . Any notice , request , demand , consent, approval , or other communication
required or permitted by this Agreement shall be given or made in writing and shall be
served , as elected by the party giving such notice , by any of the . following methods : (a ) Hand
delivery to the other party; ( b ) Delivery by commercial overnight courier service ; or (c) Mailed
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by registered or certified mail ( postage prepaid ) , return receipt requested at the addresses of
the parties shown below:
County : Indian River County
Attn : Lynn Williams , Project Manager
184025 th Street, Vero Beach , FL 32960-3365
Phone : (772 ) 226- 1419 ; Facsimile : (772 ) 770-5095
Contractor: Beachland Cleaning Service
Attn : Thomas C . Heveron III
1872 a� Commerce Avenue , Suite A
Vero Beach , FL 32960
Phone : (772 )569-0799 , Facsimile : (772 ) 569-0893
Notices shall be effective when received at the address as specified above . Facsimile
transmission is acceptable notice effective when received , provided , however, that facsimile
transmissions received ( i . e . , printed ) after 5 : 00 p . m . or on weekends or holidays , will be
deemed received on the next day that is not a weekend day or a holiday . The original of the
notice must additionally be mailed . Either party may change its address , for the purposes of
this section , by written notice to the other party given in accordance with the provisions of this
section .
18 . SURVIVAL . Except as otherwise expressly provided herein , each obligation in this
Agreement to be performed by Contractor shall survive the termination or expiration of this
Agreement .
19 . CONSTRUCTION . The headings of the sections of this Agreement are for the purpose of
convenience only, and shall not be deemed to expand , limit , or modify the provisions
contained in such Sections . All pronouns and any variations thereof shall be deemed to refer
to the masculine , feminine or neuter, singular or plural , as the identity of the party or parties
may require . The parties hereby acknowledge and agree that each was properly represented
by counsel and this Agreement was negotiated and drafted at arm 's-length so that the judicial
rule of construction to the effect that a legal document shall be construed against the
draftsperson shall be inapplicable to this Agreement
20 . COUNTERPARTS , This Agreement may be executed in one or more counterparts , each
of which shall be deemed to be an original copy and all of which shall constitute but one and
the same instrument.
21 . GENERAL . The Background Recitals are true and correct and form a material part of this
Agreement .
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IN WITNESS WHEREOF , the County and the Contractor have caused this Agreement
to be executed in their respective names as of the date first set forth above .
Contractor: INC . INDIAN RIVER COUNTY
Boa d of County Commissioners
( i9n )
omas C . He ron , III , President By <
Thomas S . Lowther, Cha rM n
Witness :
Attest : JBarton , Clerk
I/�'
(sign ) ! Wa By
Printed name : Deputy Cl r'kk
Approved b BCC : 08(- 23 µ O
pp Y
Approved :
By
Jo eph A . Baird
ounty Administrator
Approve as to form and legal sufficiency :
By
M rian E . Fell , ant
County Attorney
Indian River Ca Approved Date
Admin. qr
Legal
Budge\
Dept. i2i
Risk Mgr.
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EXHIBIT A
Daytime Building Attendant (Judicial Center) Projected Start Date October 1 2005 .
The contractor shall provide and include the monthly cost of a fulltime employee (40 hours
per week) for the purpose of attending to the daytime custodial needs of specified buildings
as a part of this proposal . Currently the County has a daytime attendant in one building , with
the expectation to expand this service into the County Administration building upon
completion of the new facility.
Attendant Duties : The attendant position is to supplement the Contractor' s work staff by
attending to restrooms and other heavily used public areas while the building is open . The
attendant' s duties shall not impede or significantly interfere with the operation of the building .
However, temporary closing of restrooms for cleanup will be allowed . Examples of other
duties : Cleanup of spills and other emergency type cleaning duties . Keep entrance doors
and windows clean . Empty trash and smoke receptacles at entrances . Dust baseboards and
conference room furniture when not occupied . Perform duties outlined in the daily , weekly or
quarterly duties that do not adversely affect the occupants , or visitors to the building .
Part time day attendant (Sandridge Golf Course ) Projected Start Date October 1 Y 2005 .
The Contractor shall provide the hourly rate for part time day attendant(s ) for the purpose of
attending to the custodial needs of the restrooms , snack bar, clubhouse and rain -shelters at
the Sandridge Golf Course (a County owned and operated facility) . Daily activities will be
under the direction of Golf Course personnel and hours of operation may vary . Daily
activities for this position will be similar to normal custodial work except they will be
performed during normal working and operational hours of the Golf Course .
Address of Buildings :
County Administration Building Projected Start Date October 1 , 2005
184025 th St . , Vero Beach , Fl , 32960 , Approx . 84 , 000 sq . ft . , Multi-story Administrative office
building ; five day operation , some offices require service prior to building close ( 5pm ) .
Security system , 17 restrooms , Commission Chambers . Primarily carpeted . Indian River
County is currently in the design process for a replacement of this facility . The new facility
will consist of two , two story buildings totaling 162 , 000 square feet and will be located within
one block of the current location .
Administrative Annex Projected Start Date October 1 , 2005
1028 20th Place , Vero Beach , FI , 32960 , Approx , 7 , 500 sq . ft. , Single story Administrative
office building housing four separate divisions . Three restrooms , security system , primarily
carpeted .
Main Library Projected Start Date October 1 , 2005
1600 21St St. , Vero Beach , FI . 32960 , Approx. 47 , 256 sq . ft . , Two Story Public Library, heavy
use . Primarily carpeted , with brick paver lobby, eight restrooms , security system , seven day a
week operation .
North County Library Projected Start Date October 1 , 2005
1001 Fellsmere Road (S . R . 512 ) , Sebastian , Fl . 32958 , Approx. 46 , 000 sq . ft.
Single Story Public Library , heavy use . Primarily carpeted , ceramic tile entrance ; five
restrooms , security system , six day a week operation
Health Department ( HRS ) Projected Start Date October 1 , 2005
1900 27 th St. , Vero Beach , Fl , 32960 , Approx. 40 , 000 , Two Story Public Health Clinic and
Administrative offices , heavy use . Clinic and waiting room VCT , offices are carpeted ;
numerous examination rooms , restrooms (public and clinic) , security system . Five day
operation with occasional after hours and weekend clinics . This facility is a Health Care
facility and the level of service should be provided consistent with that designation .
Judicial Center Projected Start Date October 1 , 2005
2000 16th Ave . , Vero Beach , Fl . 32960 , Approx. 120 , 000 sq . ft. , Three story Judicial Center,
seven courtrooms , six public restrooms , multiple private restrooms ; terrazzo floors in public
hallways , carpeted most office areas , access control ; normallyfive day per week operation
with some offices occupied week ends ; occasional after hours court proceedings .
Supervisor of Elections Projected Start Date October 1 , 2005
1750 25th St . , Vero Beach , Fl . 32960 , Approx. 9 , 700 sq . ft . , Single story modular office and
warehouse located on the site with Administration Building . Five day per week operation ,
with occasional after hours activities during elections . Security system , approximately 3000
square feet of warehouse will not require daily cleaning . Indian River County is currently in
the design process for a replacement for this facility. However, the current modular may be
re-used for a period of time after the current occupant is relocated . The new facility will be
located approximately 1 . 5 miles from the current location and will consist of two , single story
building totaling 30 , 000 square feet .
North County Offices Projected Start Date October 1 , 2005
11602 & 11604 U . S . # 1 , Sebastian , FI , 32958 , Approx. 3 , 000 sq . ft. , Single story leased
space used to house county offices ; security system , four restrooms . Five day per week
operation .
Sheriff' s Administration Building Projected Start Date October 1 , 2005
4141 41s' St. , Vero Beach , FI . , Approx . 35 , 000 sq . ft . , Single story administrative office
building ; also houses 911 dispatch center (apprx. 2500 sq .ft. ; 7/24 operation , limited access ) ,
uniform and detective divisions are 7 day operations ; building access control , Two public
restrooms , multiple private restrooms . Sensitive materials and locations . Includes Garage
offices and restrooms .
EXHIBIT B
Services ; Description of Contractor Requirements Responsibilities and Equipment
Contractor Requirements
1 ) The Contractor must have been in the commercial custodial business for at least three ( 3 )
continuous years prior to the contract start date .
2 ) The Contractor must have provided commercial custodial services for at least 50 , 000
square feet at least once during each of those three years .
3 ) The Contractor' s proposed Project Manager must have at least five (5 ) years continuous
experience in supervising commercial cleaning . A Resume must be provided .
4 ) The Contractor shall employ, at all times , the quality of supervision necessary for the
performance of the work contained herein .
5 ) All personnel of the Contractor shall be capable employees qualified and trained in this
type of work.
6 ) All personnel of the Contractor will be subjected to a criminal background check prior to
beginning work . This will include citizenship status , criminal history and validation of Social
Security number.
7 ) All personnel shall be identified by appropriate uniform , smock or other clothing article
clearly displaying the Contractors business name .
8 ) All personnel shall comply with the instructions pertaining to conduct while working in
County operated facilities .
9 ) The Contractor shall prohibit his employees from disturbing papers on desks opening desk
drawers or cabinets , using telephones or other office equipment .
10 ) The Contractor shall be responsible for securing of all facilities after their work is
complete . This may include setting of security systems , if provided .
11 ) The Contractor shall develop an emergency plan for all buildings , dealing with his
employee ' s responsibilities and notification of County designated staff.
12 ) Neither the Contractor nor his employees shall permit individuals not employed by the
contractor access to any County Facility with out express consent of the Buildings and
Grounds Division .
13 ) Space provided within County buildings for use by the Contractor will be kept neat and
orderly.
14 ) The Contractor will be responsible for providing a weekly supply order for Custodial
supplies provided by the County and for the distribution and handling of those supplies when
delivered to the appropriate locations within the buildings .
15 ) The Contractor will be responsible for maintaining all MSDS forms for any Contractor
provided material used in County Facilities .
16 ) The Contractor may request specific cleaning products be added to those provided by the
County. The request should be in writing with adequate information , including proposed use ,
approximate cost, expected quantities , etc . so as to allow evaluation of the request . Approval
of the request will not be unreasonably withheld .
17 ) The Contractor will be responsible for the means and methods used in cleaning
procedures . The County will provide , when available , specific instructions regarding the care
of fixtures , finishes and materials in order to avoid errors or damage .
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18 ) The County reserves the right to object to specific products or procedures that may cause
an adverse effect to the Building or its occupants .
Contractor Equipment
1 ) All Vacuums used in the completion of this work shall be equipped with HEPA filters .
2 ) The contractor shall maintain a log of filter changes for each vacuum . This log shall
include , as a minimum , the date the filter was changed and the person completing the
change .
3 ) All equipment required for the completion of this work will be responsibility of the
Contractor.
4 ) All equipment will be properly maintained and operated in a safe manner at all times .
Services
1 . Provide the owner with a continuous comprehensive custodial janitorial service .
2 . Provide sufficient staff and equipment to fulfill the requirements of this contract .
3 . Provide on-site supervision of all crews containing more than two (2 ) workers .
4 . Provide all required transportation to and from the various work sites .
5 . Provide services as outlined in duties and frequencies section of this document
6 . Provide necessary training of employees as may be required to fulfill the requirements of
this contract . This may include attendance of training provided by supplier, manufacturers or
contractors of the County .
7 . Provide all supplies necessary to fulfill the requirements of this contract including but not
limited to , cleaners , polishers , disinfectants , waxes , rags , towels and necessary personnel
safety items . Exclusions are listed separately.
8 . Provide pick up of County provided supplies from the Buildings & Grounds Department and
distribute to various facilities under contract . Abide by established inventory controls .
9 . Provide monthly written self-appraisals of each building service using County provided
forms .
10 . Provide for arming and disarming security systems and securing of buildings as part of
normal duties .
11 . Provide for collection of recyclable materials from collection station to central point in
building .
MINIMUM ALLOWABLE FREQUENCIES
Daily — Offices , Hallways and Common Areas
Empty trash can ; replace liners , police building perimeter; Empty and clean ashtrays and
trash receptacles at entrances ( big and small ) ; Vacuum all carpeted areas and corridors
throughout building ; Clean and sanitize drinking fountains and public telephones ; Spot clean
walls , doors , trim and switch plates ; Clean elevator walls , floors , doors and door tracks ; Clean
entrance doors and surrounding glass (inside and out) ; Empty recycle containers and remove
large recycle bins from bldg . ; Empty wastebaskets and remove trash from building ( replace
liners ) .
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Daily -- Restrooms
Remove Trash ; Restock Paper Towels ; Restock Toilet Paper; Refill Soap Dispensers ; Clean
Mirrors ; Damp Wipe Counters and Sinks ; Sanitize Toilets ; Sanitize Urinals ; Clean Toilet ;
Partitions ; Sweep and Damp Mop Floors ; Scrub Floors Under Urinals ; Clean Stainless with
Stainless Cleaner
WEEKLY
Spot cleaning all carpeting , including all offices ; Dust all Flat Surfaces ;
Monthly
Dust all a/c vents and wall mounted fixtures in all corridors and offices ; Clean mildew off
outside metal doors ; Dust all furniture and window ledges ; Damp wipe and sanitize inside and
outside of waste receptacles ; Wash and spray buff all vinyl floor in kitchen and elevators ;
Quarterly
Strip and wax tile floors ; Dust light fixtures
3
r
Indian River County
PurchasingDivision
1840 25
Street
#118
Vero Beach, K 32960
PRICING
HEVERON GROUPIdba BEACHLAND cLE gNING SERVICE
1872 Commerce Ave Suite A
Vera Beach, FZ 32960
772469-0799
772-569-08930
» 0agr0 P Iona
Thomas Heveron, CBSE,
President, CEO
Thomas has full contractual authority as President and CEO.
Building Unit G%Wmonth
Administration Building $7 084. 00
Administrative Annex $ 592. 00
Sheriff's Office $3, 869. 00
Main Library/Addition $4, 529. 00
North County Library $2y45700
North County Offices $440. 00
Public HealthlDental $3, 575. 00
Court House ina day porter $11, 050000
Supervisor of`Elections $750. 00
(5 days office)
(2 days storage)
Part time employee for Sandridge. $13 77 per man hour
t
EXHIBIT D
INSURANCE REQUIREMENTS
At least ten ( 10 ) days prior to October 1 , 2005 , Contractor shall procure , pay for, and
maintain at least the following insurance coverage's and limits .
1 . Workers' Compensation in at least the limits as required by law; Employers ' Liability
Insurance of not less than $ 100 , 000 . 00 for each accident.
2 . Commercial General Liability Insurance including , but not limited to , Independent, Contractor,
Contractual , Premises/Operations , Products/Completed Operation and Person Injury covering
the liability assumed under indemnification provisions of this contract , with limits of liability for
personal injury and/or bodily injury , including death , of not less than $ 2 , 000 , 000 . 00 , each
occurrence ; and property damage of not less than $ 1 , 000 , 000 . 00 , each occurrence . (Combined
single limits of not less than $2 , 000 , 000 . 00 , each occurrence , will be acceptable unless
otherwise stated ) . Coverage shall be on an "occurrence " basis , and the policy shall include
Broad Form Property Damage coverage and Fire Legal Liability of not less than $50 , 000 . 00 per
occurrence .
3 . Commercial Automobile and Truck liability covering owned , hired , and nonowned vehicles
with combined single limits of not less than $2 , 000 , 000 . 00 , each occurrence . Coverage shall
be on an "occurrence " basis , such insurance to include coverage for loading and unloading
hazards .
The required insurance shall be evidenced by delivery to the County of 1 ) certificates of
insurance executed by the insurers listing coverages and limits , expiration dates and terms of
policies and all endorsements whether or not required by the County, and listing all carriers
issuing such policies ; and 2 ) upon request, a certified copy of each policy, including all
endorsements . The insurance requirements shall remain in effect throughout the term of this
Agreement .
Each insurance policy shall include the following conditions by endorsement to the policy : 1 .
Each policy shall require that thirty (30 ) days prior to expiration , cancellation , nonrenewal , or
any material change in coverage or limits , a notice thereof shall be given to County by
certified mail to : Indian River County, Purchasing Division , 1840 25th Street Room N - 118 ,
Vero Beach , FL 32960-3365 . Contractor shall also notify County, in a like manner, within
twenty-four (24 ) hours after receipt, of any notices of expiration , cancellation , nonrenewal , or
material change in coverage received by Contractor form its insurer; and nothing contained
herein shall absolve Contractor of this requirement to provide notice . 2 . Companies issuing
the insurance policy, or policies , shall have no recourse against County for payment of
premiums or assessments for any deductibles which all are at the sole responsibility and risk
of contractor. 3 . The term "County" or " Indian River County" shall include all Authorities ,
Boards , Bureaus , Commissions , Divisions , Departments , and Offices of County and
individual members , employees thereof in their official capacities , and/or while acting on
behalf of Indian River County, 4 , Indian River County Board of County Commissioners shall
be endorsed to the required policy or policies as an additional named insured . 5 . The policy
clause "Other Insurance" shall not apply to any insurance coverage currently held by County
to any such future coverage , or to County's self- insured retention of whatever nature . County
hereby waives subrogation rights for loss or damage against the County.
1
ACORD. CERTIFICATE OF LIABILITY INSURANCE 2VB3OH2S °o TE
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Risk Transfer Holdings ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
301 E . Pine Street HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Suite 350 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
Orlando , FL 32801
INSURERS AFFORDING COVERAGE NAIC #
INSURED INSURERA: First Commercial Insurance Company
A1phaStaff , Inc .
1801 Clint Moore Rd . INSURER B:
Suite 115 INSURERC:
Boca Raton , FL 33487
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS .
INSR ADDOL POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIONism am TYPIR OF INSURANCF DATE (MMIDON)n
DATE (MMIDDITY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED—
PREMISES Ea occurence $
CLAIMS MADE D OCCUR MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $
POLICY PRO- LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
ANYAUTO (Eaacddent) $
ALL OWNED AUTOS
BODILY INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS
BODILY INJURY $
NON-OWNED AUTOS (Per accident)
PROPERTYDAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO
OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $
OCCUR F] CLAIMS MADE AGGREGATE $
DEDUCTIBLE
RETENTION $ $
A WORKERS COMPENSATION AND 16150 - 3 07 / 01 / 2005 07 / 01 / 2006 X WCSTATU- OTH-
EMPLOYERS' LIABILITY TORY LIMITI ER
ANY PROPRIETORIPARTNERIEXECUTIVE E.L. EACH ACCIDENT $ 1 , 000 , 000
OFFICERIMEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ 11000 , 000
If yes, describe under
SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ 11000 , 000
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
Coverage is extended to the leased employees of alternate employer ( Florida Operations Only ) :
Heveron Group dba Beachland Cleaning 100238 Effective 1 / 12 / 01
DISCLAIMER : This Certificate of Insurance does not constitute a contract between the issuing insurer ( s ) , authorized
representative or producer , and the certificate holder , nor does it affirmatively or negatively amend , extend
or alter
the coverage afforded by the policies listed thereon .
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Indian River County IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Indian River Purching Division REPRESENTATIVES.
1840 25th
Room N - 118St AUTHORIZED REPRESENTATIVE
Vero Bach FL 32960 - 3365
ACORD 25 (2001 /08) 0 ACORD CORPORATION 1988