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Home My WebLink About2007-168 AMENDMENT NUMBER 1 TO WORK ORDER 14 � G / This Amendment Number 1 to Work Order 14 ( "Amendment" ) is entered into as of this day of May , 2007 (" Effective Date") pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of April 69 2004 ("Agreement ') , by and between Indian River County, a political subdivision of the State of Florida ( "COUNTY") and Kimley- Horn and Associates Inc . ( "CONSULTANT") . 1 . The COUNTY has selected the Consultant to perform the professional services set forth in Work Order Number 14 dated April 13 , 2004 . 2 . The COUNTY and the Consultant desire to amend Work Order Number 14 as set forth in Attachment 1 attached to this Amendment and made a part hereof by this reference , all in accordance with the terms and provisions set forth in the Agreement. 3 . From and after the Effective Date of this Amendment, Work Order Number 14 is amended as set forth in this Amendment. Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the Effective Date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS Kimley-Horn and Associates Inc. OF INDIAN RIVER COUNTY:� triat � By B Lk Gary C . eeler, Chairman Title : V fi BCC Approved Date : May ~2 ; • 2Q0?• Attest : J . K. Barton , Clerk of Court BY Wa2l-Q- Y Deputy Clerk Approved : OW Jo ph A . Baird , County Administrator Arove asv 0 0r d le5p4 _suf I �� arian E . Fell , Assistant County Attorney S:\044\044572017-SRO Upgrades\ScopMmendment Form .doc Attachment #1 To Amendment 1 To Work Order Number 14 PROJECT DESCRIPTION This amendment modifies Work Order #14 to include additional bidding phase services and construction phase services for portions of the project which are to be separated from the original design. The overall project design has been completed and permitted. A portion of the project has been authorized as a change order to TLC Diversified, Inc., a contractor performing similar work on the existing South RO plant site. This work included feed-water pump upgrades, membrane replacement, train piping modifications, and installation of profile valves and inter- stage valves . As a result, the remaining work including high service pump replacement, permeate acid injection point relocation, chemical system modifications, and bulk scale inhibitor tank installation will be advertised for bidding. The following scope of work under this amendment consists of: Task 1. Preparation of Bid Documents and Bidding Phase Services Consultant will provide bidding phase services consisting of advertisement coordination, and preparation of bid documents which will incorporate the project design drawings and specifications already prepared under the original work order. The Consultant will incorporate the Owner's front-end contract documents into the Project Manual, which will serve as the Contract between the Owner and the selected contractor. Consultant will distribute and sell project manuals, consisting of drawings, specifications, and addendums. Consultant will respond to contractor questions and prepare up to two addendums, if required, which will be distributed to all the contract document holders. Any revisions to the Owner' s contract documents during the construction phase canbe provided by the Consultant, as additional services. Consultant will separate the design drawings, which are applicable to this project, into one ( 1 ) bid package, including technical specifications already prepared under the original work order. Consultant will review bids and provide analysis and identification of the lowest responsive responsible bidder to IRCU. It is assumed that revisions to the front-end documents will be provided by Owner and final versions furnished to Consultant for inclusion into the project manual . Task 2 - Services During Construction It is anticipated that additional construction phase services for this work will need to cover seven months of activity, of which will be concurrent with TLC ' s work and extend up to two (2) months beyond TLC' s contract. Although some economy of field observation time can be utilized with two contractors on the same site, additional coordination time will be required due to two separate contractors having two independent schedules. On-site construction observations will be provided in proportion to the level of activity with the selected contractor. CADocuments and Settings\tenysouthard\J . al Settings\Temporary Intemet Files\OLK41 \South RO Plant Upgrades - Amendment l .doc Page I The Consultant will provide construction phase services for this project, consisting of shop drawing review, meeting attendance, field observation, start up assistance, preparation of record drawings, and final certification of completion of the project. The Consultant will attend one ( 1 ) pre-work meeting at the project site . Shop drawing submittals will be reviewed for conformance with the intent of the Contract Documents. Shop drawings will be submitted directly to the Consultant and reviewed submittals returned to the Contractor and Indian River County Utilities. The Consultant will coordinate and attend one ( 1 ) project status meeting per month for coordination and status updates of the project with the selected, Contractor and Owner. The Consultant will provide observation of construction for the duration of the project described herein. The Consultant will also review pay requests and provide recommendations for payment to Indian River County Utilities based on progress of the work. Observation will be provided by a field engineer. Total observation time is anticipated to be approximately 80 hours in addition to the original work order. This is based on approximately 8 hours per week of field observations for two (2) months of activity remaining beyond the TLC contract. On-site observation time during the first five (5) months will be included under the original work order # 14 scope. The Consultant's visits will be for the purpose of endeavoring to provide the Owner a greater degree of confidence that the completed work of its Contractors will generally conform to the construction documents prepared by the Consultant. The Consultant neither guarantees the performance of Contractors, nor assumes responsibility for any Contractor' s failure to perform its work in accordance with the Contract Documents. Work that the Consultant believes does not comply with the Contract Documents will be brought to the attention of Indian River County Utilities and the Contractor. The Consultant shall have no responsibility for any Contractor's means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall the Consultant have any authority or responsibility to stop or direct the work of any Contractor. A punch-list will be prepared for the items that need to be completed for final closeout of the project. The Consultant will perform two site visits with the Contractor to review the status of the completion of these punch-list items. On-site testing of the high service pump control logic will be conducted by the Contractor. Consultant will observe on-site testing of the automated operation of the high service pump operation following completion of construction by the contractor. SCHEDULE Preparation of design and technical specification documents under Task 1 is anticipated to be complete within 3 weeks of notice to proceed. The advertisement phase is dependent upon Owners review and approval of the bid documents for bidding, and may be completed within 2-5 weeks after the design/technical documents are completed. Task 2 is anticipated to be approximately seven (7) months after notice to proceed is issued to the qualified bidder. C:\Documents and Settings\tetrysouthardV"al Settingffemporary Intemet Files\OIX41\South RO Plant Upgrades - Amendment t .doc Page 2 FEES We will provide these services in accordance with our Continuing Services Contract Agreement for Professional Services dated April 6, 2004 with Indian River County. The Consultant will provide these services for a Lump Sum fee as follows : Task No. Task Task Fee Task 1 Preparation of Bid Documents and Bidding $ 7, 720 Phase Services Task 2 Services During Construction $ 19,920 Total Lump Sum Fee = $27,640 C:Tocuments and Settings\terrysouthard\Local Settings\Temporary hitemet Files\OLK4RSouth RO Plant Upgrades - Amendment Ldoc Page 3