HomeMy WebLinkAbout2006-363 / ,) a �
AMENDMENT NO. 3 TO / q.
43`d AVENUE ROADWAY AND DRAINAGE IMPROVEMENTS o� CO
PROFESSIONAL ENGINEERING SERVICES AGREEMENT
This AMENDMENT, entered into this lath day of nrtnhor
2006, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida,
hereinafter referred to as the COUNTY, and CARTER ASSOCIATES , INC . , Vero Beach, Florida,
hereinafter referred to as the ENGINEER.
This AMENDMENT modifies the terms and conditions of the existing Professional
Engineering Services Agreement dated October 7 , 2003 , Amendment No. 1 to that AGREEMENT,
dated March 29, 2005 , and Amendment No.2 to that AGREEMENT, dated May 2 , 2006, between
the ENGINEER the COUNTY.
This AMENDMENT stipulates changes in "Section I — Project Limits and Description",
"Section II — County Obligations", " Section III - Scope of Services" , "Section IV — Time for
Completion", " Section V - Compensation" , "Section VIII — Extra Work", and "Section XVI —
Duration of Agreement."
SECTION I - PROJECT LIMITS AND DESCRIPTION
Consultant services are required to revise the plans previously produced by the ENGINEER
to provide center medians and dual travel lanes in each direction from 8th Street to 181h Street with
right turn and left turn lanes at 8th, 12th, and 16th Streets, to redesign the roadway drainage system
with mainline pies on both sides of the roadway, redesign the signalization plans to provide mast
arm signals at 8t , 12th, and 161h Street/43rd Avenue intersections, and provide irrigation and
landscaping in the medians . Services include incorporating these scope changes into the project
plans, and modifying the necessary permits.
SECTION II — COUNTY OBLIGATIONS
The COUNTY will acquire (in a timely manner) the necessary Right-of-Way for the added
turn lanes and U-turn bump-out areas.
SECTION III - SCOPE OF SERVICES
The ENGINEER agrees to perform professional roadway design and related services in
connection with the project as required and set forth in the following:
A. General
1 . The ENGINEER will endeavor not to duplicate any previous work done on
the project. After issuance of written authorization to proceed, the
ENGINEER shall consult with the COUNTY to clarify and define the
COUNTY ' S requirements for the project and review all available data.
2 . The ENGINEER will revise the previously prepared design drawings and
permit applications to meet the COUNTY ' S new design criteria.
Amendment No. 3 to
43`d Avenue Roadway and Drainage Improvements
Professional Engineering Services Agreement
3 . The ENGINEER will prepare parcel sketches and legal descriptions as an
optional service, as requested by the COUNTY, under a unit price allowance.
B . Preliminary (60% Design) Plans
The ENGINEER will prepare and submit preliminary (60% design) plans to the
COUNTY for review and comment. The COUNTY will provide review comments in
writing to the ENGINEER. The ENGINEER will meet with the COUNTY to
discuss the COUNTY' S review comments (if required) and the ENGINEER will
provide written responses to the COUNTY ' S comments. The ENGINEER will
incorporate the COUNTY ' S review comments into the design drawings, where
applicable. Preliminary plans shall be prepared to include :
1 . Typical Sections : The ENGINEER will revise the previous typical
pavement section for 43`d Avenue to provide double 11 -foot wide travel lanes
in each direction, a center median, one-foot wide paved shoulders, two-foot
wide buffer strips, and four-foot wide sidewalks on both sides, as per the
Board approved "Option IA" for constrained right-of-way.
2 . Plan and Profile Views : The ENGINEER will revise the previously prepared
plan and profile sheets from 8`h to 18`h Streets to provide left tum lanes and
U-turn bump-outs at 9`h Place/ 10t1, Street and 13 `h Place/14t ' Street, and left
and right tum lanes and U-turn bump-outs at the 8`h, 12`1,, and 16°i Street
intersections. Plan views will show the geometric roadway layout, including
side streets, driveways, and sidewalks. The profiles will include the existing
and proposed centerline elevations of the pavement, east and west limits of
the existing pavement, the existing and proposed utility lines, and the existing
and proposed drainage pipes and structures .
3 . Signing and Marking Plans : The ENGINEER will revise the previously
prepared signing and marking sheets from 8t" to 18`h Streets, as appropriate to
accommodate the revised roadway design, and to add StreetPrint (simulated
pavers stamped in asphalt) in the left turn lanes at intersections and median
openings, and stamped concrete on the median nosings .
4 . Signalization Plans : The ENGINEER (through a sub-consultant) will revise
the previously prepared signalization plans at the 81h, 12`h, and 16`h Street/43`d
Avenue intersections to provide mast-arm signals in lieu of the current span-
wire designs.
5 . Stormwater Management System : The ENGINEER will revise the
previously prepared stormwater management system design to provide main-
line piping on both sides of the roadway from 12`h to 16`h Streets, to convey
the runoff to two new stormwater ponds (one on each side of 43`d Ave) with
traditional control structures and outfall pipes to the 1RFWCD canals. The
ENGINEER will preserve the existing stormwater management system
Page 2 of 8
Amendment No. 3 to
43`d Avenue Roadway and Drainage Improvements
Professional Engineering Services Agreement
design from 8`h to 121h Streets utilizing the Unity Church pond, and from 16`h
to 18`h Streets utilizing the Carolina Trace Townhomes pond, as per the
existing developer' s agreements with those two property owners . The
ENGINEER will revise the stormwater management calculations and report
to properly describe the revised scope of the stormwater management system.
6. Landscaping: The ENGINEER (through a sub-consultant) will revise the
previously prepared landscape plans to add landscaping with canopy trees
and shrubs in mulched beds (no sod) and a new irrigation system in the
median. The ENGINEER will preserve the previously designed road-side
landscaping from 8th to 18`h Streets.
C. Final ( 100% Design) Plans
The ENGINEER will prepare and submit final (100% design) plans to the COUNTY
for review and comment. The COUNTY will provide review comments in writing to
the ENGINEER. The ENGINEER will meet with the COUNTY to discuss the
COUNTY' S review comments (if required) and the ENGINEER will provide written
responses to the COUNTY' S comments. The ENGINEER will incorporate the
COUNTY' S review comments into the design drawings, where applicable. The final
plans will be prepared to include:
1 . Cross-Sections : The ENGINEER will revise the previously prepared cross-
sections every 100 feet of the project length. Cut and fill calculations will be
based on the new typical section.
2. Maintenance of Traffic / Construction Phasing: The ENGINEER will
provide general notes to describe the general requirements for the
contractor' s maintenance of traffic operations. The contractor will be
required to submit construction phasing / maintenance of traffic plans to the
COUNTY for approval .
3 . Sedimentation & Erosion Control Plans : The ENGINEER will provide
sedimentation and erosion control plans and a Stormwater Pollution
Prevention Plan, as required for NPDES permitting by the contractor.
4. Computation Notes : The ENGINEER will provide computation notes for
quantities of major elements of the construction (e. g. asphalt, base, sod, turn -
outs) from station to station to assist the COUNTY in verifying the
contractor' s applications for payment during the construction of the project.
5 . Miscellaneous Sheets : In addition to the drawings already mentioned above,
the ENGINEER will provide the following miscellaneous drawings :
a. Cover Sheet
b . Horizontal Survey Control and Overall Profile
C . Drainage Basin Map
Page 3 of 8
Amendment No. 3 to
43`d Avenue Roadway and Drainage Improvements
Professional Engineering Services Agreement
d. Drainage Basin Data
C. Summary of Quantities
f. Summary of Drainage Structures
g. Intersection Profiles
It. Miscellaneous Details
i . Cut and Fill Estimates
D . Permitting
The ENGINEER will prepare and submit applications for permit modifications with
the Indian River Farms Water Control District and the St. Johns River Water
Management District for construction of the proposed project. The ENGINEER will
prepare the applications for signature by the COUNTY and will provide the
necessary exhibits, including permit sketches, construction drawings and calculations
as required for the permit modification applications. The COUNTY will provide the
application fees as required for the permit modification application submittals .
E. Cost Estimates
The ENGINEER will provide an opinion of probable construction costs with the
60% plan submittal, and will update that estimate with the 100% plan submittal .
F. Contract Documents
The ENGINEER will prepare and submit contract documents (plans and technical
specifications) to the COUNTY for inclusion with the County' s bid documents. The
COUNTY will assemble the "front ends", advertise, receive bids, and award the
contract for construction.
G. Construction Phase Assistance
The ENGINEER will provide construction phase assistance services as follows :
1 . Pre-Bid : Attend a pre-bid meeting and respond to potential bidders
questions during the bidding period with clarifications.
2 . Bid Evaluation : Assist the COUNTY in evaluating the bids receive and
provide a recommendation for award based on the engineering
considerations.
3 . Meetings : Attend a pre-construction meeting and periodic job progress
meetings to answer questions and share/request information as a member of
the project "team" (40 meetings total based on 18 months of active
construction).
4. Site Visits : Conduct periodic visits to the site as necessary to observe the
progress of the work to determine in general if the executed work is
proceeding in accordance with the Contract Documents and permit
conditions, for the purpose of providing final certifications upon completion
Page 4 of 8
Amendment No. 3 to
43rd Avenue Roadway and Drainage Improvements
Professional Engineering Services Agreement
of the project. Site visits are in addition to the job progress meetings and will
be made at an average frequency of twice per week (80 site visits total based
on l8`h months of active construction) .
5 . Submittals : Review samples, catalog data, schedules, shop drawings,
laboratory, shop and mill tests of materials and equipment and other data the
contractor submits in accordance with the Contract Documents.
6 . Payment Applications : Review the Contractor' s applications for payment
and make a recommendation to the COUNTY for payment.
7 . Interpretations : Furnish consultation regarding interpretations of the project
plans, technical specifications, and permit conditions.
8 . Changes : Review proposal requests, supplemental drawings and
information, and change order requests.
9. Utility Coordination : Coordinate with utilities regarding conflict resolution,
relocation, and/or abandonment of existing facilities.
10. Punch List: Conduct final inspection of the project for compliance with the
Contract Documents, prepare final "punch list" of deficiencies, and conduct a
verification inspection to ensure that deficiencies are corrected.
H. Final Certifications
1 . As-Built Survey : The ENGINEER will conduct an "as-built" survey of the
constructed improvements, including inverts of storm sewer piping at
structures. The survey shall be the minimum required for final certifications .
2 . Record Drawings : The ENGINEER will prepare "record" drawings based
on the "as-built" survey, "marked-up" drawings and other information
provided by the Contractor and the COUNTY.
3 . Final Certifications : The Engineer will provide final certifications to the
Indian River Farms Water Control District and the St. Johns River Water
Management District.
SECTION IV - TIME FOR COMPLETION
The time for completion of the preliminary (60% design) plans shall be twenty (20) weeks.
After COUNTY review, the time for completion of the final ( 100% design) plans, shall be twenty
(20) weeks. After COUNTY review, the time for completion of the permit applications shall be six
(6) weeks. After receipt of permits, the time for completion of the contract documents (plans and
specifications) shall be six (6) weeks .
Page 5 of 8
Amendment No . 3 to
43rd Avenue Roadway and Drainage Improvements
Professional Engineering Services Agreement
SECTION V - COMPENSATION
The COUNTY agrees to pay and the ENGINEER agrees to accept for services rendered
pursuant to this AMENDMENT, fees in accordance with the following:
A. Professional Services Fee
The basic compensation mutually agreed upon by the ENGINEER and the COUNTY
follows :
The following is a summary of costs:
Preliminary (60 % design) Plans
Engineering (CAI). . . . . . . .. ... . .. . . . . . . . . . . . . . . . . . . . .. . . . .........mm. .. . ... . . . . ..... .. $64, 840. 00
Landscape Plans (Brad Smith Associates) .............. ... . . . . . . ... . . $18, 635. 00
Signalization Plans (McMahon Associates) . .......... . .. .. . . . . ... . . $30,400. 00
Electrical Plans (Kamm Consulting), $2, 000. 00
. . . ....... ............. . .. . . . . . ... . .
Final (100% design) Plans
Engineering (CAI) .......... . . . . . .... . . . . . . . . . . . . . ...... ... . . .... ....... . ... . . . . .... . $65, 930. 00
Landscape Plans (Brad Smith Associates) . . . . . .. . .. ..... . ... . . . . .... . $18, 730. 00
Signalization Plans (McMahon Associates) . . . . . . . .. .... . .. . . . . . . .. . $26,200. 00
Electrical Plans (Kamm Consulting). . . . . . . . . . . . . . . . . . . . . . . ... . .... . . . . .. . $2, 000. 00
Permitting (CAI) ..... ... . . . . . . . . . . . . . . . . . . . ..... . . . ........... . . . . . . . . . . . . . . . . . . . . . . . .. . .... . . . . . .. $21, 780.
00
Construction Phase Assistance
Carter Associates . . . . . . . . . . . . . . . . . . .... . . . . . ........ . . . . . . . . . . . . . . . . . . . . . . .. . .... . . . . .. $86,348. 00
Brad Smith Associates . . . . . . . . . .... . . . . . . . . ... ... . . . . . . . . . . . . . . . . . . . . . .. . .... . . . . .. $12, 120. 00
McMahon Associates . . . . . . . . . . . ... . . . . . . . . . ... ... . . . . . . . . . . . . . . . . . . . . . . .. . ... . . . . . . $5, 000. 00
Kamm Consulting.. ... .. . . . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . .. . . . . . . . . . . . . . . .. . .. . . . . . . $500. 00
TOTAL PROFESSIONAL SERVICES . . . .. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . ... . . . . $354,483. 00
The total professional services fee for Amendment No. 3 is $354,483 .00, lump sum. This
fee, less the remaining balance of the current professional services fee of $ 140,554.05 , results in a
total additional professional services fee of $213,928.95 .
B . Unit Price Allowances
The following optional services shall be provided by the ENGINEER on an "as
requested" basis, and shall be paid for by the COUNTY at the ENGINEER ' S current
hourly rates :
ALLOWANCE FOR PREPARING PARCEL SKETCHES AND LEGAL
DESCRIPTIONS (hourly not-to-exceed). . . . . . . . . . . . . . . . .... . . . . . . . . . . .. . . . m . .. . . . . $25, 000. 00
Page 6 of 8
Amendment No. 3 to
43`d Avenue Roadway and Drainage Improvements
Professional Engineering Services Agreement
SECTION VIII — EXTRA WORK
Extra work and optional services shall be completed in accordance with the ENGINEER' S
AUGUST 2006 rate schedule, as follows:
Engineer I (Principal) $ 140 .00/hr.
Engineer I (Registered) $ 125 .00/hr.
Engineer 11 (Registered) $ 110.00/hr.
Engineer III - EIT $ 85 .00/hr.
Engineer Technician (Senior) $ 85 . 00/hr.
Surveyor I (Principal) $ 140. 00/hr.
Surveyor I (Registered) 5135 .00/hr.
Surveyor II (Registered) $ 125 .00/hr.
Survey Crew (4 Men) $ 143 .00/hr.
Survey Crew (3 Men) $ 130 .00/hr.
Survey Crew (2 Men) $ 120 .00/hr.
GPS RTK Survey Crew (3 Men) $ 150.00/hr.
GPS RTK Survey Crew (2 Men/2 Units) $ 135 .00/hr.
CADD Technician I $75 .00/hr.
CADD Technician II $65 .00/hr.
Secretary/Word Processor $40.00/hr.
Inspector $57 .00/hr.
SECTION XVI - DURATION OF AGREEMENT
The AGREEMENT shall remain in full force and effect for a period of four years after the
date of execution of this AMENDMENT or until completion of all project phases as specified by
the Public Works Director, whichever occurs first, or unless otherwise terminated by mutual
consent of the parties hereto or pursuant to Section XII of the AGREEMENT.
Page 7 of 8
Amendment No . 3 to
43rd Avenue Roadway and Drainage Improvements
Professional Engineering Services Agreement
The AGREEMENT is hereby amended as specifically set forth here in. All other
sections of the AGREEMENT shall remain in full force and effect and are incorporated herein.
This AMENDMENT NO . 3 to the AGREEMENT regardless of where executed, shall be
governed by and construed by the laws of the State of Florida.
IN WITNESS WHEREOF the parties have executed this Amendment this 24th day of
October 2006.
CARTER ASSOCIATES, INC . INDIAN RIVER COUNTY, FLORIDA
17082 IT STREET BOARD OF COUNTY COMMISSIONERS
VERO BEA
CH, FLORIDA 32960
By: By:
Patrick S . Walther, P.E Arthur R. Neubfiter, Cha
Project Manager Board of County Commiss " �^
WITNESSED Approved by BCC Octot er ' 249 2006
By: Attest: � ��
Jeffrey K. Barton, Clerk of IN it•Gourt<,_'
c.
By:
Deputy Clerk
William G. Collins, II, County Attorney
Approved as to Form and Legal Sufficiency
seph A. Baird,
Purity Administrator
Approved Date
Administration /'la
Budget {$
County Attorney iU ( a,
Risk Mana ement
Public Works
Capital Projects V
Page 8 of 8
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