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Home My WebLink About2007-072 BOARD OF COUNTY COMMISSIONERS IV a l ac�� o �7z Gary C. WheelerC Wesley S. Davis Chairman yQ District I District 3 p K Joseph E. Flescher Sandra L. Bowden * * District 2 Vice Chairman District 5 Peter D. O 'Bryan District 4 February 20 , 2007 Ms . Debbie Boyette , Financial Specialist Florida Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee , Florida 32399-2100 RE : Amendment Number Five (#5) Indian River County C . D . B . G . #03DB- M- 10-40-01 -1-112 Dear Ms . Boyette: Please consider this a request for Amendment Number Five (#5) for the above referenced Community Development Block Grant project. With this amendment, the County is adjusting the grant budget activities to correspond with the actual expenditures for the project and revise the work plan to reflect the actual number of homes completed . This amendment will not result in a decrease in the application score or beneficiary information . Though this amendment process , the County proposes to modify the following existing activity budgets : 1 . Administration — Decrease the existing budget from $ 110 , 000 . 00 to $ 102 , 915 . 04 to reflect the actual administrative costs paid by the County . 2 . Temporary Relocation — Decrease the existing budget from $40 , 000 . 00 to $ 10 ,493 . 26 to reflect the actual temporary relocation costs paid by the County . 3 . Housing Rehabilitation/Demolition/Replacement - Increase the existing budget from $600 , 000 . 00 to $613 , 939 . 10 to allocate the unexpended administration and temporary relocation funds to rehabilitation and replacement of homes to reflect the actual funds spent by the county. Additionally , the County is amending the work plan by increasing the number of housing units proposed for rehabilitation or replacement, from sixteen ( 16 ) units to the twenty-four (24) , to indicate the actual number units completed . As a result, fifty-four (54) LMI persons , forty-seven (47) of whom are VLI , are beneficiaries of this CDBG project . The County appreciates the Department's consideration of this amendment. If you have any questions regarding this , please contact Mr. Fred Fox, our Grant Administrator at (904) 810-5183 . Sincerely, Gary C . Wheeler Chairman , Board of County Commissioners Enclosures cc: Fred Fox Enterprises, Inc. Gale Carmoney, Senior Planner MODIFICATION # 5 TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND INDIAN RIVER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Community Affairs ("the Department'), and Indian River County ("the Recipient") , to modify DCA Contract Number 03DB- 1A - 10-40-01 -1112, award dated .fanuary 29 , 2003 ("the Agreement") . WHEREAS , the Department and the Recipient have entered into the Agreement, pursuant to which the Department has provided a grant of $ 750 , 000. 00 to the Recipient under the Small Cities Community Development Block Grant program as set forth in the Agreement; and WHEREAS , the Department and [lie Recipient desire to modify the Agreement by modifying the Attachment A, Program Budget and Scope of Work, section of the Agreement; and WHEREAS , the Department and the Recipient desire to modify the Agreement by modifying the Attachment I3 , Work Plan , section ofthe Agreement; and NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein , the parties agree as follows : I . '[he Attachment A, Program Budget and Scope of Work section is hereby deleted and is replaced by the revised Attachment: A , the Program Budget and Scope of Work (Request for Amendment), which is attached hereto and incorporated herein by reference. 2 . The Attachment: B , Activity Work plan section is hereby deleted and is replaced by the revised Attachment B , Activity Work Plan , which is attached hereto and incorporated herein by reference _ 3 . All provisions of the agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification, effective as of the date of the execution of this Modification by both parties. 4. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. 1N WITNESS WI IEREOf�, the parties hereto have execute iffis ddt, ment as of the dates set herein . 01 9 DI PARTMEN 'T OI- COMMUNITY AFFAIRS Recipient: By . — I3y: fcft' _ ----- Name: Janica Browning Naine: Ga .�OVhe�ler - Title : Director, Division of Housing Title: Chairman, Board of and Community Development County Commissioners Dn tc. Date: 02120107 APPROVED AS TO FORM AND LEGAL SUFFICI N Y BY ILLIAM K. DESRAAL ASSISTANT COUNTY ATTORNEY SOURCE AND USE OF PROJECT FUNDS (07.02) SOURCES OF PROJECT FUNDS Participant Amount Source 1 . CDBG Grant $ 750,000.00 State of Florida - DCA 2 . Indian River County $ 371 , 179.82 Indian River County SHIP Program 3. $ 4. $ TOTAL OF ALL FUNDS $ 1 , 121 , 179.82 USES OF PROJECT FUNDS Act. Activity Name Sources of Project Funds No. CDBG TOTALS (1 ) (2) (3) (4) (5) 013 ADMINISTRATION $102,915.04 $ 102,915.04 09A HOUSING REHABILITATION $613,939.10 $371 ,179.82 $ 985, 118.92 008 TEMPORARY RELOCATION $ 10,493.26 $ 10,493.26 TOTAL PROJECT COST $727$ 47.40 $3719179.82 $1 ,098,527.22 This form must be completed when an amendment alters the amount, source or use of project funds OR when new activities will be funded from new funding sources. SOURCES OF PROJECT FUNDS : PARTICIPANT: Include such parties as recipient, other governments, participating parties and individual sources. In Housing and CR, sources like homeowner and commercial building owner contributions may be grouped together. AMOUNT: Dollar amount of contribution. SOURCE: Source of funds; i.e., tax increment, FMHA grant, DOC grant, local government revenue, equity, loan (name of bank), etc. USES OF PROJECT FUNDS: ACTIVITY NUMBER: Activity number reflected on award agreement Attachment A. ACTIVITY NAME: Activity name reflected on award agreement Attachment A. CDBG : Current CDBG budget from award agreement Attachment A. COLUMNS I -5 : Use of funds by activity for each of the numbered sources reflected on top of form. RECIPIENT: INDIAN RIVER COUNTY CONTRACT NUMBER: 0 3DB - 1 A - 10 - 4 0 - 01 - H 12 ATTACHMENT A PROGRAM BUDGET AND SCOPE OF WORK 1 2 3 4 5 6 7 8 9 10 11 ACTIVITY ACCOMPLISHMENTS BENEFICIARIES BUDGET NUMBER DESCRIPTION UNIT NUMBER LMI VLI TOTAL CDBG AMOUNT 'OTHER FUNDS 'SOURCE # PROG. INC. 13 ADMINISTRATION $11000000 18 ENGINEERING -0- 09A HOUSING H.U. 16 $600,000.00 $350,000.00 #1 REHAB/DEMO/REPLACEMENT 008 TEMP RELOCATION H.U . 16 $40,000.00 TOTALS $750 000.00 $3509000.00 $0.00 SOURCES AND AMOUNTS OF "OTHER FUNDS" (COLUMN 9 & 10 ABOVE) 1 . _Local SHIP $350,000 5 $ 2. $ 6. $ 3. $ 7. $ 4' $ 8. $ Attachment " A " REQUEST FOR AMENDMENT (07.02) Recipient: Indian River County Amendment Request Number: Five (5) Date : February 13, 2007 Contract Number: 03DB- 1A- 10-40-01 -H12 Rule in Effect for This Grant: IFFY FY2002 Local Government Authorization : _Az" 4Lf 1C- 1Lo4j&. Gary C Wheeler February 20 , 2007 DCA Authorization : (Authorized Signature) ( Date Signed ) (Authorized Signature) (Date Approved) Budget Information Activity Accomplishments Activity Activity Original Current Proposed Original Current Proposed Code Name Budget Budget Budget Contract Contract Contract (before this (Before this amendment) Amendment) 1 2 3 4 5 6 7 6 013 ADMINISTRATION $110,000.00 $110,000.00 $1029915.04 NIA N/A N/A 09A HOUSING REHABILITATION $600 ,000.00 $600,000.0 $6139939. 10 16 16 24 008 TEMPORARY RELOCATION $ 40,000.00 $ 40,000.00 $ 10,493.26 16 16 24 Totals $750,000.00 $750,000.00 $727,347.40 I Revised Attachment A Beneficiaries Total Beneficiaries Low & Moderate Income Very Low Income Activity Activity Original Current Proposed Original Proposed Original Proposed Code Name 1 2 9 10 11 12 13 14 15 16 17 18 19 013 ADMINISTRATION N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 09A HOUSING REHABILITATION N/A N/A 54 N/A N/A 54 100% N/A N/A 47 88% 008 TEMPORARY RELOCATION N/A N/A 54 N/A N/A 54 100% N/A N/A 47 88% :tea - .. ._. ,_ Original Proposed 20. Total # Unduplicated Beneficiaries N/A 54 21 . Total # Unduplicated LMI Beneficiaries N/A 54 22. Total # Unduplicated VLI Beneficiaries N/A 47 23. Total # Unduplicated LMI Households N/A 54 24. Does this amendment reduce ANY other project funds previously committed as leverage from local or other sources? YES_ NO-X ( If YES, you MUST complete and attach Source and Use of Funds form. ) 2 Revised Attachment A DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN RECIPIENT Indian River County DATE PREPARED May 16, 2006 CONTRACT NO. 03DBAA-10-40-01 -1-112 PROJECT BUDGET $ $750.000.00 Date Start Date End Describe Proposed Action to be Undertaken or Contract Special Condition # Units to Proposed Proposed (month & (month & Clearance Documentation be $$ to be Administration year) year) to be Submitted by "Date End" Completed Requested $$ to be by "Date by "Date Requested by End" End" " Date End" 01 /03 02/03 Submit Request for Release of Funds & Environmental Conditions 0 0 .00 0.00 03/03 04/03 Submit documentation to clear Special Condition Numbers 0 0.00 6,817.00 03/03 05/03 Solicit for Homes to Address 0 0.00 0.00 06/03 07/03 Solicit for Contractors/Surveyors/Abstractors 0 0.00 12,480.92 08/03 09/03 Verify Title and Income Information 0 0.00 0.00 10/03 11/03 Prepare Work Write Ups 0 0.00 0.00 11 /03 12/03 Selection of Permanent Relocation Contractors 0 15050.00 24,441 .36 12/03 06/04 Bid Out Rehabilitation Construction 0 3,000.00 7,900.00 03/04 12/04 Bid Out Demolitions — Award Contracts 0 25990. 18 27,850.68 03/04 12/04 Award Rehabilitation Contracts — Issue NTP 0 401425 .25 0.00 07/04 02/05 Construction 6% Complete 1 0.00 0.00 03/05 07/05 Construction 31 % Complete 4 533375 .05 4,350.00 08/05 05/06 Construction 68% Complete 9 179,719.84 13 ,355 .02 05/06 09/06 Construction 100% Complete 2 179,719.84 12,805 .02 09/06 10/06 Submit Administrative Closeout 0 1795719.84 0.00 Note: more than one activity may be included per form. Attachment B DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN RECIPIENT Indian River County DATE PREPARED February 14, 2007 CONTRACT NO. 03D13-1A-10-40-01 -11-112 PROJECT BUDGET $ $750 ,000.00 Date Start Date End Describe Proposed Action to be Undertaken or Contract Special Condition # Units to be Proposed Proposed (month & (month & Clearance Documentation Completed $$ to be Administration year) year) to be Submitted by " Date End" by " Date Requested $$ to be End" by "Date Requested by End" " Date End" 01 /03 02/03 Submit Request for Release of Funds & Environmental Conditions 0 0.00 0.00 03/03 04/03 Submit documentation to clear Special Condition Numbers 0 0.00 6,817.00 03/03 05/03 Solicit for Homes to Address 0 0.00 0.00 06/03 07/03 Solicit for Contractors/Surveyors/Abstractors 0 0.00 12,480.92 08/03 09/03 Verify Title and Income Information 0 1 ,050.00 233891 .36 10/03 11 /03 Prepare Work Write Ups 0 0.00 0.00 11 /03 12/03 Selection of Permanent Relocation Contractors 0 3 ,000.00 71900.00 12/03 06/04 Bid Out Rehabilitation Construction 0 2,990. 18 11 ,850.00 03/04 12/04 Bid Out Demolitions — Award Contracts 0 40,425 .25 165000.68 03/04 12/04 Award Rehabilitation Contracts — Issue NTP 0 0.00 0.00 07/04 02/05 Construction 6% Complete 1 0.00 0 .00 03/05 07/05 Construction 31 % Complete 5 74,226. 10 51701 .24 08/05 06/06 Construction 68% Complete 11 153 ,221 .45 26.58 07/06 01 /07 Construction 100% Complete 7 141 ,039.26 16.50 02/07 02/07 Submit Administrative Closeout 0 2319132.72 18 ,230.76 Note: more than one activity may be included per form. Revised Attachment B Maureen Golfo From: Bill Schutt [bschutt@ircgov.coml Sent: Friday, March 28, 2008 3:41 PM To: Maureen Gelfo Cc: Sasan Rohani ; ' Melissa Fox' Subject: FW: FW: Grant Modification #5 - Housing CDBG Hi Maureen , I received the e-mail below in response to your request for an executed copy of Grant Modification #5 for the County's closed-out Housing Community Development Block Grant. It seems that there is no executed grant modification #5 , let me know if you need a copy of the document that they discuss in their e-mail . - Bill From : Debbie. Boyette@dca . state.fl. us [mailto : Debbie. Boyette@dca.state .fl. us] Sent: Thursday, March 27, 2008 4: 23 PM To: Melissa Fox Cc: Bill Schutt Subject: RE : FW : Grant Modification # 5 - Housing CDBG Okay, looking at the file, I remember. This is the grant modification (#5) that was received right at the time we received the administrative closeout package at the end of February 2007 . The grant had expired January 28, 2007. An actual grant modification cannot be processed after a grant has expired without reinstating the grant. At any rate, adjustments made to the grant budget at the end of a grant period to reflect the actual expenditures , accomplishments or beneficiaries for the project is considered the final statement of costs and report of accomplishments and beneficiaries served and is a part of the administrative closeout. Therefore, the grant modification #5 was not processed as a modification to the grant, but was processed as the final statement. The County would not have received an executed "grant modification #5. " Instead , this "actual" data is reflected in Section VI . of the Administrative Closeout form 12 . 06. Both parties (the Local Government and the Department) signed the Closeout Approval page of form 12. 06 that certifies the final reporting of activities and expenditures . Please let me know if the County needs for me to send them a copy of the executed administrative closeout package . .'Melissa Fox" <Melissa.Fox@fmdfoxenterprises.com> To <Debbie.Boyette@dca.state.fl.us> CC <bschutt@ucgov.com> 03/27/2006 02:00 PM Subject RE: FW: Grant Modification #5 - Housing CDBG Thanks, Debbie ! ,vek5sa IV �7'0_1� Grants Compliance Specialist Fred Fox Enterprises, Inc . (904) 810-5183 1 STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS " Dedicated to making Florida a better place to call home " CHARLIE CRIST Governor THOMAS G. PELHAM MAY O y 2007 a retary The Honorable Gary C. Wheeler Chairman, Indian River County 1840 25th Street Vero Beach, Florida 32960-3394 Re: Notice of Administrative Closeout Community Development Block Grant Grant Agreement #03DB- 1A- 10-40-01 -H12 Dear Chairman Wheeler: Congratulations on your successful completion of the above referenced CDBG Housing Rehabilitation Grant. Enclosed is a signed copy of the closeout approval farm for administrative closeout of the grant. Final closeout will occur after the Department has received and approved all audits that are due. The federal fiscal year 2006 audit is due to be received by the Department no later than April 30, 2007, and the federal fiscal year 2007 audit is due to be received by the Department no later than April 30, 2008 , if the County expended the threshold amount of $300,000 of federal funds in one fiscal year. Required audits must be received thirty days after completion of the audit or no later than seven months after the close of the audit period, in accordance with the requirements of Section 11 .45 (3)(a), Florida Statutes. Any costs questioned and subsequently disallowed by the final audit may be required to be refunded to the Department. Additionally, should there be any changes to the County' s final expenditures as shown on the Status of Accomplishments and Expenditures DCA Form 12 .06, as previously submitted to the Department, a revised Form must be submitted, along with a refund for any unexpended amount. 2 5 5 5 S H U M A R D OAK BOULEVARD TALLAHASSEEO FLORIDA 3 2 3 9 9 - 2 1 0 0 Phone : 850 . 488 . 8466 / Suncom 278 . 8466 FAX 850 . 921 . 0781 / Suncom 291 . 0781 Internet address : htU? 1 // www dca . state . ff . us CRITICAL STATE CONCERN FIELD OFFICE 1796 Overseen Highway, Suite 112 COMMUNITY PLANNING HOUSING kCOMMUNIiY DEVELOPMENT Maiaihon, FL 33050.2117 1555 Shumani Oak Boulevard ialldrI06 e, FL 31399.21W 2555 Shumard Oak Boulevard 13051189 NW (850) 48&1]56 seeTallahas , It 32399-2100 (850) 488-7956 The Honorable Gary C. Wheeler Page Two The grant agreement requires that the County keep all CDBG grant agreement records for five years following the date of final closeout of this grant agreement. Also, note that if any litigation, claim or audit is started before the end of the five year period, records must be kept until all issues involving the records are resolved. A copy of this letter and the closeout form should be kept in the County's CDBG files. If you have questions concerning this matter, please call Debbie Boyette at 850/922- 1883 . Sincerely, XsronecDaniels, MPA, Administrator Florida Small Cities CDBG and Disaster Recovery Programs EM/db Enclosure cc : Robert M. Keating, County Community Development Director Fred Fox Enterprises, Inc. Florence Ferrell, Finance and Accounting Colleen Matthews, CDBG Unit FLORIDA SMALL CITIES OR DISASTER RECOVERY CDBG CLOSEOUT (12.06) Closeout forms must be submitted to the Department of Community Affairs, Florida Small Cities CDBG or Disaster Recovery Program, within 45 days after the contract termination or expiration date. A Final Request for Funds should be submitted prior to, or with, the closeout since funds not requested will be deobligated at closeout. Closeout requirements can be found in Rule 96-43.0051 (11), F.A.C. Instructions All grant recipients must complete Section I. Commercial Revitalization or Neighborhood Revitalization grant recipients must complete Section II. Recipients of Commercial Revitalization or Economic Development grants must complete the relevant portions of Section III, and Housing grant recipients must complete Section IV. All grant recipients must complete the Beneficiary Data form and the Status of Accomplishments and Expenditures form. The Closeout Approval form must be signed by the Chief Elected Official. Enter the information requested or circle the response. Section I. Contract Information Contract Number: Beginning Date Ending Date : 03DB-IA-10-40-01-H12 01-29 2003 j 01-28-2007 j Recipient: Local Contact: +-Phone Number: Indian River County Gale Carmoney (772) 226- 1668 1 . Indicate how the project was carried out (administration Grantee Employees [_and actors Both aconstruction ; __— —� -- — 4 Z 5 2 . Indicate how beneficiary data was collected : -�_.--- I Census Survey - —_. N/A N/A N/A 13 . Enter the Census Tract(s) and/or Block Group(s) for service area(s): Census Trad(s) Block Group(s) N/A N/A - -4._ If location of activities chance is a map included? N/A Yes 7 - S. Is a Property Management Register included? I Yes No X � _ If an infrastructure project is an engineering certification included? N/A Yes - 7. Is the project located in a Historic District? Yes No X B. Is the rp ojed located in a Presidentially Declared Disaster Area? Yes NoX 9. Is the project a Special Assessment activity? _ Yes X 10 . Is the project a Brownfield Activity? Yes No X li , Did the local government provide the assistance (to nra t Loan Deferred, forgiveable loan or 9 ntz . _ �_ nt moA X the beneficiaries in the form of a loan — � 12 If a loan indicate: Interest Rate Monthly A Loan mourtization 13 List all other funds, alongwith the Ifo N/A - $ N/A Period in Months _ source, used to support the activities funded with this grant: _ _ Source Amount — I Local Funds (i.e. ,General Revenue) j Indian River County SHIP -- — $ 393,812. 10 Grant(s) - - -- Private Funds (i. e., Participating Party, $ etc. I Loan(s) Other (Specify) — - —14. - 1 - 1-- - - - _ _ I ` 14 . Will-the project result in program inco -me? Program incomeeamedbutnotexpended j Yes No-- before closeout must be returned to DCA. Make check payable to the Department of w X Community Affairsrs - CDBG Program and include it with the Closeout. _ • If Program income has already resulted indicate amount: -- 15, Hasa final Request for Funds been submitted? - -- ---- — Yes X� No 21 . Does the local _ _ _ ? (cannot ee - (_ _—_--- _— _._government have CDBG Funds on , hand? cannoterceed$S 0� If yes _ _ No X I - Section II. Service, Benefit, Public Facility and Infrastructure (To be completed by Commercial Revitalization and Neighborhood Revitalization grant recipients) ter and Sewr 1. Sa . Number of persons with new access othisl service or benefit - b. Number of persons with improved access to this service or benefit --l c. Number of persons now receiving a service or benefit that is no longer substandard 2. Public Facility or Infrastructure Improvement (Water Tank Treatment Plant, Street Paying) a. Number of persons with new access to this type of public facility or infrastructure improvement b. Number of persons with improved access to this type if public facility or infrastructure improvement _ __ c. Number of persons served by public facility or infrastructure that is no longer substandard —f Section III. Commercial Revitalization and Economic Development *Recipients of commercial Revitalization grants should only respond to items with an asterisk (*). *Number of businesses assisted with m comercial facade treatment -� -- _ *Number of businesses assisted that provide goods or services to meet the needs of a service area, a T UT, or a community _ i I -- *Number of businesses assisted -- - - j Number of new businesses assisted -- Number of existing businesses assisted Number of existing businesses expanding Number of existing businesses relocating - - - - Number of full-time positions created — Number of full-time positions retained —" Number of full-time low/mod positions created - - Number of full-time low/mod positions retained - - -- _ _ _ NI umber unemployed prior to taking j-'o—bs—created by this activity — - — - Number of jobs with employer-sponsored—health care be-nefits 2 Section IV. Commercial Revitalization and Economic Development En—ter in the Spaces below the number, of jobs created by tyke Officials and Managers Sales operatives (semi-skilled) Professional -- —1Technicians — _ -- — I I � (unskilled) Serviceworkers j Office and Clerical ICrag workers (skilled) — �— ( ) Laborers r -- _�— .- each business assisted, enter the business name and DUNS #: Business DUNS # — Business -- — - - -- - DUNS # � —� � --�--- — — Business DUNS # Business - - — — DUNS # ------ Business DUNS # Business DUNS # Business U — -- . - Section V. Housing (To be completed by Housing Rehabilitation grant recipients) --- — — Number of houses rehabilitated -- i 20 Number of one-for-one replacements -- -- -- � - _ displacem_ 4 Number of permanent ents/relocations --_4_ � 0 -- Number of units occupied by the elderly — — 18 — — — — _ —� Number of units made handicapped accessible — —T- 15 — ---- — Number of units qualified as "energy star" -- - - — 1 0 rNumber of_uni_tr brought into compliance with lead safety requirements �- - N/A If applicable, number of beds created in overnight shelter or emergency housing -- _ _ N/A Did the activity involve rental housing?? - - __�YesNco � - - - - - IDid the project include: —� X- -. InstallIna securitydevices - - -- — — • Ye _N Installing smoke detectors _ _ - - - _ YesX No j -- —..— emer • Performing_ _ _ncy_housmg_ repairs — _ _ _ __ _Yes No • Providing supplies and equipment painting houses ti Yes No X OP eratt� a Tool Lencl Libre - _ --- _ — 1 — — --- - --- --- yYes No X Housigg-9rant recipients must complete the Housing form(HB-12.0 . Section V. Housing (continued) — HOUSING- )_ . - — - - - (Ifrestre t, cit new address. HB- 12.06 -- Name of Owner Name of Occu ant - — _- --- -� - -L- - -- p Street dress zip) Form Total Cost Total CDBG Funds Date Rehab Replace # of (street a and zi of Rehab w Invested Completed (Yes or -men t Be O Replacement No) (Ves or rooms No) - - David and Ma m — — - - ry David and Mary 2781 43 Street $39,411 .20 $26,224.00 OS 03 OS Y L N 2 Roberts j Roberts Vero Beach, Florida Christine Bryant Christine Bryant 4655 56u Street $21,999.45 — - �Y N 1 3 Vero ach, Florida th -- _ — _ J- - BHazel King Hazel King Avenue $ 171931 .95 $ 17,375.95 08-19-04 Y t- N3 Vero Beach, Florida — - - Markand Helen Mark and Helen 3966 46 h Place $40,542. 75 - Drisdom - Drisdom I Vero Beach, Florida $20,806.50 11 16 04 Y N 3 Betty Smith Betty Smith 4476 25 " Avenue $ 15,012.05 $ 7,955 00 11-09-04- 1 09-0 Y 4 N 2 Vero Beach, Florida I - --- — - - — -- t$4 7' - - - Curtis and Shirley Curtis and Shirley 4250 27" Avenue16-2-4-04 - -' $ 17,414.85 245.00 Y N 1 3 Jackson Jackson Vero Beach, Florida i Henry & Rosa Henry & Rosa 4665 38d' Court —$ 11,766.90 3,281.90 11 05-04 Y NWoolfork Woolfork Vero Beach, Florida3990 47d Place James King James King $45,811 .7024,511.70 10-07 05 Y N Vero Beach, Florida 34516 33rd Avenue - 51 AC Cannon AC Cannan $40,797.90 20797.90 06 25 OSY N 2Vero Beach, Florida 4171 28 Avenue — - Johnnie Ross Johnnie Ross $74,476.000,476.00 11 10 06 Y N 3� Vero Beach, Florida Ruby Newkirk Ruby Newkirk 4535 38 Avenue $39,417.30 $ 9,417 30 10-07-05 Y N 3 Vero Beach, Florida - --- —443526 1h Avenue — --05-05- --- � Elisha Lofton Elisha Lofton $39 040. 20 I $ 9,040. 20 12 Y N 2 — Vero Beach, Florida — - — 4235 26 ^ Avenue $63,975. 55 - j Ida Mae Clark Ida Mae Clark $62,950.00 11 27-06 N Y2 Nero Beach, Florida - - Jessie & Ethel Jessie & Ethel 4616 34" Avenue — - - — — 1 $66,580.20 $61 N 1 , Brown Brown Vero Beach, Florida ,430.00 09-21-06 Y_ — 4 Section V. Housing (continued) HOUSING_BENEFIT (Form HB. 12.06 _ -- -- Name of Owner Name Of Occupant Street Address - - 1- _ - Total Cost Total CDBG Funds Date Rehab Replace # of (street, city and zip) of Rehab or Invested Completed (Yes or ment Bed- i (If mVacemen4 new address.) Replacement i V � No) (Yes�r rooms -. .— Floretha Jones Floretha Jones 1845 38" Place $68,888.50 $67,850.00 08-07-06 J N { Y -I 3 Vero Beach, Florida Steadval & Avril Steadval & Avril 2002 42nd Place $69,086.35 $68, 150.00 01-16-07 N Y 3 Fleming Fleming Vero Beach, Florida Terry Williams Terry Williams 4635 39 ^ Avenue $36,283.70 $ 71498.00 12-15-06 Y N 3 _ Vero Beach, Florida Ella King Ella King 4655 38 " Court $50,976.65 $ 6, 190 00 01 23-07 Y N 3 Vero Beach, Florida _ -- George and George and 3995 46" Place $42,415.50 $ 41575.00 06-07-06 Y N 3 �—Samantha Colley I Samantha Colley Vero Beach, Florida — - Dollie McGriff Dollie McGriff 4729 28 Court $35,681 .06 $ 5,881 .06 05-24-06 Y N Vero Beach, Florida Fannie Stephens Fannie Stephens 4560 38 " Court $38,573.05 $ 8,573 05 08-07-06 Y N 3 Vero Beach, Florida -- John an lu is , John and Julia 3235 45" Street $66,098.31 $61,867. 11 I 11 20-06 Y N 3 BrownBrown Vero Beach, Florida — Nina Cobb Nina Cobb 3406 47"' Street $SZ,844.35 $40,850.00 --01- 16-07 Y N 3 _ Vero Beach, Florida Mildred Wallace Mildred Wallace 472130" Avenue $41,289.30 $21,289.30 08-02-05 Y N 3 Vero Beach, Florida — - —. — — f 5 Section Vi. STATUS OF ACCOMPLISHMENTS AND EXPENDITURES (12.06) (A) (B) (C) - (D) - - ... Activity Activity IDIS CDBG (E) _ (F) (G) Name # Accomplishments Current CDBG Funds Final RFF Other Approved CDBG Received To DCA Use Contracted To Date Budget Date At Closeout Leverage 13 Only $102 915.04 (If Applicable) Funds Expended Administration i z N/A N/A --- $10291 - _i 09a Housing - -- $85, 134.28 $17,780. 76 - - - - - . ..---- _ Demo/Rehab/Replace �,-, $0.00- Tem3 � O 16 24 - .00 - 008 $613,939. 10 $405, 768. 10 $208, 171porary Relocation - - - $393,812.20 3431 16 24 ! - __ _ 145.86 $33, - - i $9,734. 15 i $759. 11 ' $0.00 - - ... . -t _ - TOTALS - - --- - -- _ $750,000 00 - - ' (N). Total CDBG Approves Budget: Total of Column (E) 5500,636.53 $393,812 .20 -J - 52z6 710.87 (I) 'Total CDBG Funds Received To Date: _ __ L Total of Column (F) $750,000. 00 (]) Total Amount of Final RFF: _ Total of Column (G) -- $500,636. 53 (K ) Total Amount of CDBG Funds Requested; Total of Column (F) + (G) (L) Refund Due to DCA: - . - - - - - - - - - $226, 710.87 (M) Amount to be Deobiigated: If Line (K) is greater than Line (H) indicate the difference $727,347.40 _ If Linea) is less than Line (H) - — --_-- $0.00 - - - -- - $22,652.60 6 >- . a,o., ;. , - - -- BENEFICIARY DATA (12.06 Do not enter AdmiNstratlon or s var �' .. Activity # _ Engineering adrvities. - Activi # _ — -- 09A _ActiVit�#_ AcOvi #_ —_ —_ ___. Total Benefldanes Proposed —"------•-- '"i1S.i! ", '. 000 — _ - � vi N/A Total Benefidanes Actual .-_ _.—__.-------- -_ _ WA 55 LMI Benefid-anes Proposed-- i LM[ Beneficiaries Actual N/A N/A —.—. -- . VU Beneficianes Proposed - 55 55 -- .— -- — j VU Benefidanes Achial-- -- N/A N/A .------- Male --_ --- . ._ __-_—. _._ 44 —_--.- 44 Female .. 26 26 ---- 29 —. _. —.—.—. I Disabled -. - -----__._._. —..__.---- 29 --- I ! Female Head of HH 17 17 Elderty 12 12 r~RACE24 24 For - - _ Fiousing Grants Only Total — --_ # of Total # of . Total # of -.. - - - Hispanic Total # of - - - EtMid Hispanic Hispank Hispanic Total Hispanic Total -# of # Units Own # Units -Rent- 0 EthOm� Ethni White _-- ._ - - er Occupied er CiTpled 0 0 .—. Et c Ethnid Hispanic 1 _ _. .—t-1 Ethnicity AfricanAn __- - — —..- I Asian - --- -- - m encan Indian or Alaskan - f._A- _ _ I _ 0 Native 0 Ifl Native Hawaiian pacific i Islander 0 0 - - - - - - - - -_— American Indian or Alaskan -- -- Native and White 0 - -- -- - _ _ —__ Asian and While -_ _ African American and White - -- — — Amenean Indian/Alaskan -- _ — Native and African0 ---.-- __- I _American .—. --- - i Other Multrradal -- - -- --- - --- _ 0 U— Totals 55 0 0 0 - —_ — CLOSEOUT APPROVAL (12.06) I certify that, to the best of my knowledge, all activities undertaken by the Recipient with funds under this grant agreement have been carried out in accordance with the grant agreement, that proper provision has been made for the payment of all paid costs identified; that the State of Florida is under no obligation to make further payment to the Recipient under the grant agreement in excess of the amount identified on Line K of the STATUS OF ACCOMPLISHMENTS AND EXPENDITURES ( 12.06) form submitted with this closeout package; that every statement and amount set forth in this instrument is true and correct as of this date; that all required audits as of this date have been submitted and approved; and I acknowledge that the DCA reserves the right to recover any disallowed costs identified in an audit completed after this closeout. Chief Elected Official l' Q Signature GSC Wheeler Chairman Board of ounty Commissioners Name and Title _ a - ab -o7 Date For DCA use only: -_ I Approval of this^Closeout Package authorizes the deobligation of unexpended CDBG contract funds in the amount of I I Divi ' rrof� Housin nd mmunity Development DCA Finance and Accounting Section Na e a d Title tle nd Tit e to L Date — ------------- 8 PROPERTY MANAGEMENT REGISTER ( 12,06) Recipients -.._ _ ----- --_ _ - ._ . '. Contrail End Contract Number - - - -- -- _ Local Contact - - -- Description of property or i - -t -. - - 2 3 4 -- _ . -- ------ - 5 _ . _ , Type of Equipment Identification Number - - Date of Purchase or j Acquisition Total Cost of Property _. . N/A - - CDBG Cost_ . - cDBG % of Total cost Physical Location L Condition (New or Used) Residual Value 1 -- -- --- - __ -- Disposition Date Disposition Amount Method of Disposition - -- —--- i _ -- - ,I _ I F:\Community Development\Users\CDBG\Gilford 20011Contract Closeout forms\Closeout Documents.doc 9