HomeMy WebLinkAbout2009-032 2 - 3 - o�
INDIAN RIVER COUNTY
BEACH PRESERVATION PLAN
WORK ORDER NO. 14 TO THE
PROFESSIONAL SERVICES AGREEMENT
BETWEEN APPLIED TECHNOLOGY AND MANAGEMENT, INC .
AND INDIAN RIVER COUNTY, FLORIDA
Pursuant to the Professional Services Agreement (MASTER AGREEMENT) dated
December 13 , 2005 and amended December 13, 2008, by and between INDIAN RIVER
COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the
COUNTY, and APPLIED TECHNOLOGY AND MANAGEMENT, INC. , with a Florida office
in WEST PALM BEACH, FL. , hereinafter referred to as the CONSULTANT, this WORK
ORDER No. 14 is an extension of and hereby becomes a part of the MASTER AGREEMENT as
follows :
SECTION I - PROJECT DESCRIPTION
Services included in this Work Order are specified in the attached Scope of Work
included as Exhibit "A"
SECTION II - COUNTY OBLIGATIONS
The COUNTY agrees to provide the CONSULTANT with the following material, data,
or services as required in connection with the work to be performed under this Work Order:
A. Currently available studies, survey drawings, plans, calculations, and other data pertinent
to the Project .
B. Review and comment on CONSULTANTS work in a timely fashion.
SECTION III SCOPE OF SERVICES
CONSULTANT will provide services as specified in the attached Scope of Work included as
Exhibit "A"
SECTION IV - TIME FOR COMPLETION
After the COUNTY issues a written authorization to proceed, all work shall be completed
on or before January 2010 as set forth in Exhibit "C" unless project delays extend the time of
completion.
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SECTION V COMPENSATION
The COUNTY agrees to pay, and the CONSULTANT agrees to accept fees for services
rendered according to the attached Cost Proposal included as Exhibit `B".
SECTION VI - PARTIAL PAYMENTS
The COUNTY shall make monthly partial payments to the CONSULTANT for all
authorized work pertaining directly to this project performed during the previous calendar month
The CONSULTANT shall submit invoices monthly for services performed and expenses
incurred pursuant to this Agreement during the prior month.
The CONSULTANT shall submit duly certified invoices to the Director of the Public
Works Department. For lump sum line items, the amount submitted shall be the prorated amount
due for all work performed to date under this phase, determined by applying the percentage of
the work completed as certified by the CONSULTANT, to the total due for this phase of the
work. For each invoice, the CONSULTANT shall certify that the total invoice amount is
correct.
The amount of the partial payment due the CONSULTANT for the work performed to-
date under these phases shall be an amount calculated in accordance with the previous
paragraph, less ten percent ( 10%) of the invoice amount thus determined, which shall be
withheld by the COUNTY as retainage, and less previous payments.
The ten percent ( 10%) retainage withheld shall be paid in full to the CONSULTANT by
the COUNTY, within forty -five days after the date of final acceptance of the work by the
Director of Public Works.
Billings shall be payable in accordance with the provisions of the Local Government
Prompt Payment Act, Florida Statutes section 218. 70 et. seq. at not less than monthly intervals . No
payment shall be made unless the Public Works Director has received and approved the work
products required under the "Scope of Services" herein.
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SECTION VII - RELATIONSHIP TO MASTER AGREEMENT AND
LAWS OF FLORIDA
Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any WORK ORDER
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual WORK ORDER as if fully set forth herein.
r
IRA
IN WITNESS WHEREOF the parties hereto have executed these presents this 3rd
day of February , 2009.
APPLIED TECHNOLOGY INDIAN RIVER COUNTY, FLORIDA
AND MANAGEMENT, INC . BOARD OF COUNTY CC�1 A&SSIONERS:
400 S . AUSTRALIAN AVE. � " f
WEST PALM BEACH, FL 33401
BY : LBY -
Michael Jenkins, Ph. D . Wesley S . Davis,
Coastal Team Leader Chairman
JEFFREY K. BAR N, CLE
Attest:b� : C
APPROVED
B
seph A Baird, County Administrator
Approved as to form and legal
s }ency
:
:arian E. Fell
Senior Assistant County Attorney
3
[E
EXHIBIT " A "
ttachment A — Scope of Services
January 2009
Work Order 14
Indian River County Beach
Sectors 1 & 2
Post-Project Monitoring ( 2009)
INTRODUCTION
The sand placement for the limited renourishment of the Ambersand project was broken into two
phases. Phase I , placement of sand from the Sebastian Inlet Sand Trap , was performed under a
FDEP partial notice to proceed (NTP) , and allowed for placement of sand dredged from the
Sebastian Inlet sand trap to be placed on the dry beach (landward of the MHW line) . The Phase I
portion of the project was completed in May 2006 under contract with Great Lakes Dredge and
Dock, Inc. (GLDD) . Pre-Construction baseline biological monitoring was performed in the
summer/fall of 2007 , and FDEP issued the County a full NTP to complete Phase II of this project .
Phase II placed approximately 160, 000 c.y. from the offshore borrow site, resulting in a total
construction volume of approximately 258 , 000 c.y. Sand placement was completed on December
29 , 2007 , and Final Completion was provided to GLDD on March 26, 2008
Based on clarification from FDEP (4/7/08 e-mail from Ms. Childs) regarding the permit- required
monitoring schedule , the biological and physical monitoring survey schedules are off-set by one
year. The biological portion of the 2009 post-project monitoring effort will be the 1 -Year Post-
Construction Biological Survey. The physical portion of the 2009 post-project monitoring effort will
be the 2- Year Post-Construction Physical Surrey.
This scope of work includes tasks to perform and fulfill the permit-required post-project monitoring
and reporting for 2009 .
Task 1 Biological Monitoring and Reporting (1 Year Post-Construction)
The FDEP permit requires biological monitoring following the construction . Continental Shelf
Associates International , Inc. (CSA) will perform the biological monitoring , Costal Eco-Group , Inc.
(CEG) will perform required 2nd party quality assurance of the monitoring data , and ATM will
perform necessary quality control on the reporting of the data per the DEP-approved Biological
Monitoring Plan (February 6 , 2007) . Work will include surveying the ten transects established
under previous surveys (R-5 , R-6 . 51 R-8 , R-9 .51 R- 10 . 51 R- 12 , R- 14 .21 R- 16 . 99 R- 19 . 5 , and R-22) .
The data collection will include collecting video transects, quadrat and sediment thickness data ,
and surveying the nearshore edge . A comparison of the data collected under this scope of
services will be made to prior project datasets . If weather or visibility conditions prevent the
collection of data , contingency monitoring will occur per protocol . The budget allocated to filed
work, including contingency days and visibility checks is up to 10 days .
ATM and CEG will coordinate with FDEP and USACE on nearshore conditions and efforts
undertaken as part of this task. The consultants and the County will have weekly teleconferences
to coordinate efforts .
ATM and CSA will provide the County with regular updates via e-mail or teleconferences of the
field efforts, and a report presenting the data and an analysis of the data .
Task 2 Nearshore Turtle Abundance Monitoring
Surveys of sea turtle abundance will be conducted by In-Water Research Group (IRG) along a
series of 3-kilometer alongshore transects previously established by Indian River County. There
are 3 transects , 300 , 600 and 1 , 200 feet offshore , in the project site transects extend from R- 10 to
R-20 , and the three alongshore transects in the control site extend from R-62 to R-72 . Study sites
and survey methodology will be in accordance with the issued project permits .
Data will be tabulated and transmitted to ATM and Indian River County (IRC) at the conclusion of
each survey effort — Spring 2009 (April-June) and Fall 2009 (August-September) . IRG will provide
ATM with an annual summary report including a statistical analysis of sea turtle abundances
between seasons, sites , and distances offshore. For seasonal comparisons and analyses , project
site and control site will be pooled . Analyses of these data will include the dataset collected itn the
2007 during project construction .
Task 3 Aerial Photography
This task allows for the collection , rectification and geo-referencing of orthogonal aerial
photography from R- 1 through R-22 per the DEP-approved Physical Monitoring Plan (February 2,
2007) . Two reconnaissance flights are included as an effort to capture clear, high water visibility
conditions .
ATM will provide the County with a set of aerial photographs and digital copies (with world files) of
the aerials in TIF and JPG format.
Task 4 Borrow Area Hydrographic Survey
ATM will perform bathymetric surveys of the offshore borrow sites, which are identified as the
Sectors 1 & 2 Primary Borrow Area (also referred to as the Sector 7 Borrow Site) and the Sectors
1 & 2 Secondary Borrow Area (formerly known as the Sectors 1 & 2 Borrow Site) . The
bathymetric surveys will be conducted in accordance with the DEP-approved Physical Monitoring
Plan . To be consistent with prior surveys , trackline line spacing will be 400 feet for the Primary
Borrow Area and 500 feet for the Secondary Borrow Area . Included in this task is one weather
day should inclement weather occur during the survey necessitating a re- mobilization to compete
the survey. The Sebastian Inlet District will be conducting a bathymetric survey of the Sebastian
Inlet Sand Trap , and has agreed with the County to share the data with ATM . The Sebastian Inlet
Sand Trap survey dataset will be required to complete the physical monitoring report .
ATM will provide the County with an xyz data file and drawings ( 11x17 format) showing the survey
data and bathymetric contours.
Task 5 Beach Profile Survey
Morgan & Eklund will perform the beach profile survey data collection and data reduction . Beach
profile will include R- 1 through R-22 . All data collected will be accordance with the DEP-approved
Physical Monitoring Plan . ATM will provide review of submittals and project coordination as
necessary, provide the County with beach profile data in ASCII file format , CAD drawings , and
drawings ( 11x17 format) signed by the surveyor.
Task 6 Physical Monitoring Report (2-Year Post-Construction )
ATM will analyze the project data and prepare a physical monitoring report per the DEP-approved
Physical Monitoring Plan . The report will include reporting of the pre-and post-construction
surveys of the beach profiles and borrow site . ATM will analyze the data for placed sand ,
shoreline and volume changes and the post-project condition of the borrow site . ATM will provide
the FDEP with aerial photography (rectified and geo-referenced under a separate work order) .
ATM will prepare the 2-Year Post-Construction Physical Monitoring Report as necessary . The
County will provide ATM with comments to a draft version , and ATM will distribute the report as
necessary .
ATM will provide the County with one draft report for review , and distribute final copies to the
County and regulatory agencies .
Task 7 Sea Turtle Nest Monitoring
Ecological Associates Inc. (EAI) will provide sea turtle nesting surveys per Florida Fish and
Wildlife Conservation Commission (FWC) and DEP-permit requirements for the 1 -Year Post-
Construction Nesting Season monitoring period . EAI will also perform pre-season tasks including
compaction testing and escarpment monitoring . ATM will provide the County will all reports
provided by EAI . ATM will coordinate efforts and review EAI-provided data prior to distribution .
Sunshine Land Design will perform beach tilling and escarpment leveling . Based on the sand
compaction measurements and escarpment formation observations provided by EAI , Sunshine
Land Design will till the beach to a depth of 36 inches (Prior to March 1 ) and
level any
escarpment as necessary (prior to April 15w) . This task is limited to a single effort .
Task 8 Agency Coordination and Project Administration
Under this task, ATM will coordinate with federal and state regulatory agencies on key project
issues and overall satisfaction of permit-required submittals. Quality control and quality
assurance will ensure that all submittals and agency coordination meet ATM 's and the County's
standards for reporting . All documents will be peer-reviewed internally by ATM staff, and provided
to the County for comment , and submitted in accordance with agency deadlines.
Future Tasks
The issued FDEP and USACE permits require monitoring of the project for a minimum of one
additional year for physical monitoring and three additional years for biological monitoring . It is
assumed that the monitoring requirements will not change .
" } 1 Attachment B
E X
l '
Work Order 14 - Attachment B
Sectors 1 & 2
Post-Construction Monitoring (2009)
ATM Total Labor Total Task
Task Description and Breakdown Total Subcontractor and Other Direct Budget +
Costs
Task 1 Biolo $ cal Monitoring $ 187 , 678 $8, 537 $ 196, 214
Task 3 Nearshore Turtle Abundance $7 , 150 $ 1 , 748 $8 , 898
Task 3 Aerial Photo rah $9 , 845 $ 1 , 223 $ 11 , 068
Task 4 $2
Borrow Area Hydro Survey $0 $ , 790 $23 , 790
Task 5 Beach Profile Survey $ 14 , 520 $2 , 730 $ 17 , 250
Task 6 IPhysical Monitoring Report $0 $ 34, 545 $34, 545
Task 7 Sea Turtle Nest Monitoring $82, 7$0 $5 , 775 $5, 775
$2, 336 $85 , 045
Task 8 A enc Coord . And Project Admin . $0
Total Task er $301 ,902 $809684 $382,586
Future Tasks
Post-Construction 2010 Monitoring (Year 3 Physical , Year 2 Biological ) $401 , 715 . 18
Post-Construction 2011 Monitoring (Year 3 Biological ) $421 , 800 . 94
Post-Construction 2011 Monitoring (Year4 Biological ) $227 , 142 . 35
EXHY y
T
Attachment C - Schedule
January 2009
Work Order 14
Indian River County Beach
Sectors 1 & 2
Post-Project Monitoring (2009)
Date of
Task Completion/Deliverable
1
Biological Monitoring and Reporting November 2009
2 Nearshore Turtle Abundance Monitorin December 2009
3 Aerial Photo rah August 2009
4 Borrow Area Hydrographic Surve August 2009
5 Beach Profile Survey September 2009
6 Physical Monitoring Report December 2009
7 Sea Turtle Nest Monitorin January 2010
8 Agency Coordination and Project January 2010
Administration