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Home My WebLink About2008-157 abo � _ � 57 INDIAN RIVER COUNTY BEACH PRESERVATION PLAN WORK ORDER NO, 12 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN APPLIED TECHNOLOGY AND MANAGEMENT, INC. AND INDIAN RIVER COUNTY, FLORIDA Pursuant to the Professional Services Agreement (MASTER AGREEMENT) dated December 13 , 2005 , by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the COUNTY, and APPLIED TECHNOLOGY AND MANAGEMENT, INC., with a Florida office in WEST PALM BEACH, FL . , hereinafter referred to as the CONSULTANT, this WORK ORDER No . 12 is an extension of and hereby becomes a part of the MASTER AGREEMENT as follows: SECTION I - PROJECT DESCRIPTION Services included in this Work Order are specified in the attached Scope of Work included as Exhibit "A" SECTION II - COUNTY OBLIGATIONS The COUNTY agrees to provide the CONSULTANT with the following material, data, or services as required in connection with the work to be performed under this Work Order: A. Currently available studies, survey drawings, plans, calculations, and other data pertinent to the Project. B . Review and comment on CONSULTANTS work in a timely fashion. SECTION III SCOPE OF SERVICES CONSULTANT will provide services as specified in the attached Scope of Work included as Exhibit "A" SECTION IV - TIME FOR COMPLETION After the COUNTY issues a written authorization to proceed, all work shall be completed on or before January 2009 as set forth in Exhibit "C" unless project delays extend the time of completion. 1 SECTION V COMPENSATION The COUNTY agrees to pay, and the CONSULTANT agrees to accept fees for services rendered according to the attached Cost Proposal included as Exhibit `B ". SECTION VI - PARTIAL PAYMENTS The COUNTY shall make monthly partial payments to the CONSULTANT for all authorized work pertaining directly to this project performed during the previous calendar month The CONSULTANT shall submit invoices monthly for services performed and expenses incurred pursuant to this Agreement during the prior month. The CONSULTANT shall submit duly certified invoices to the Director of the Public Works Department. For lump sum line items, the amount submitted shall be the prorated amount due for all work performed to date under this phase, determined by applying the percentage of the work completed as certified by the CONSULTANT, to the total due for this phase of the work. For each invoice, the CONSULTANT shall certify that the total invoice amount is correct. The amount of the partial payment due the CONSULTANT for the work performed to- date under these phases shall be an amount calculated in accordance with the previous paragraph, less ten percent ( 10%) of the invoice amount thus determined, which shall be withheld by the COUNTY as retainage, and less previous payments. The ten percent ( 10%) retainage withheld shall be paid in full to the CONSULTANT by the COUNTY, within forty-five days after the date of final acceptance of the work by the Director of Public Works. Billings shall be payable in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218 . 70 et. seq. at not less than monthly intervals. No payment shall be made unless the Public Works Director has received and approved the work products required under the " Scope of Services" herein. 2 SECTION VII - RELATIONSHIP TO MASTER AGREEMENT AND LAWS OF FLORIDA Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any WORK ORDER shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual WORK ORDER as if fully set forth herein. IN WITNESS WHEREOF the parties hereto have executed these presents this 12th day of May 2008 . APPLIED TECHNOLOGY INDIAN RIVER COUNTY, FLORIDA, - AND MANAGEMENT, INC . BOARD OF COUNTY COMMISSIONEgS' ' 400 S . AUSTRALIAN AVE . WEST PALM BEACH, FL 33401 BY: BY: OvLQr ,, Michael Jenkins, Ph .D. Sandra L Bowden, Coastal Team Leader Chairman f' JEFFREY K. BARTON, CLERK Attest: C ' APPROVED B . seph A. Baird, County Administrator roved as to form and legal ZarTanE yFell Senior Assistant County Attorney 3 EXHIBIT "A" SCOPE OF SERVICES 4 Attachment A - Scope of Services May 2008 Work Order 12 Indian River County Beach Sector 7 1 -Year Post- Project Monitoring (Summer 2008 ) INTRODUCTION The Sector 7 project was completed in May 2007, and requires post-project monitoring per FDEP and USACE issued permits. The project placed approximately 360 , 000 c.y. of sand from the offshore borrow site , and included a vegetated dune feature . The project permits require physical and biological monitoring for post-project and a minimum of three years following construction , which is annually until 2010. This scope of work includes tasks to perform the monitoring and reporting for the 1 -Year Post- Construction event. Task 1 Biological Monitoring and Reporting The FDEP permit requires biological monitoring following the construction . CSA will perform the biological monitoring , CEG will perform required 2`a party quality assurance of the monitoring data , and ATM will perform necessary quality control on the reporting of the data per the DEP- approved Biological Monitoring Plan (August 18 , 2006 ) . Work will include surveying the twelve transects established under previous surveys (R-99 , R-99 . 6 , R- 100 .4 , R- 101 . 7 , R- 102 .9 , R- 103 .5 , R- 104 . 1 , R- 105 .8 , R-107. 3, R-109. 2 , R-113 and R-115). The data collection will include collecting video transects, quadrat and sediment thickness data , and surveying the nearshore edge . A comparison of the data collected under this scope of services will be made to prior project datasets. If weather or visibility conditions prevent the collection of data , contingency monitoring will occur per protocol . ATM and CEG will coordinate with FDEP and USACE on nearshore conditions and efforts undertaken as part of this task. The consultants and the County will have weekly teleconferences to coordinate efforts. ATM and CSA will provide the County with regular updates via e-mail or teleconferences of the field efforts, and a report presenting the data and an analysis of the data . Task 2 Nearshore Turtle Abundance Monitoring Surveys of sea turtle abundance will be conducted by In-Water Research Group along a series of 3-kilometer alongshore transects previously established by Indian River County. There are 3 transects , 300 , 600 and 1 ,200 meters offshore, in the project site extend from R-103 to R-116 , and the three alongshore transects in the control site extend from R-62 to R-72 . Study sites and survey methodology will be in accordance with the issued project permits. Data will be tabulated and transmitted to ATM and Indian River County ( IRC) at the conclusion of each survey effort — Spring 2008 (April-June) and Fall 2008 (August-September). IRG will provide ATM with an annual summary report including a statistical analysis of sea turtle abundances between seasons, sites, and distances offshore. For seasonal comparisons and analyses , project site and control site will be pooled . Task 3 Aerial Photography This task allows for the collection , rectification and geo-referencing of orthogonal aerial photography from R-94 through R- 112 per the DEP-approved Physical Monitoring Plan (September 1 , 2006). To provide the County with reduced costs, aerial photographs collected under this work order are considered as an add-on to the DEP-required aerial photography for physical monitoring Sectors 1 & 2 (Work Order 11 ); thus, reconnaissance flights are not included in this scope . When the aerial photographs for Sectors 1 & 2 are collected , Sector 7 photographs will be subsequently acquired during the same flight. ATM will provide the County with a set of aerial photographs and digital copies (with world files) of the aerials in TIF format. Task 4 Borrow Area Hydrographic Survey ATM will utilize the survey data collected as part of the Sectors 1 & 2 post-project monitoring (Work Order 11 ), which is incompliance with the DEP-approved Physical Monitoring Plan . ATM will provide the County with an xyz data file and drawings ( 11x17 format) showing the survey data and bathymetric contours. Task 5 Beach Profile Survey Morgan & Eklund will perform the beach profile survey data collection and data reduction . Beach profile will include R-94 through R-112 including half stations from R-99 to R-101 and from R-106 to R-108 and quarterly stations between R-101 and R- 106 . All data collected will be accordance with the DEP-approved Physical Monitoring Plan . ATM will review the provide necessary project coordination with the Morgan & Eklund , provide the County with beach profile data in ASCII file format , CAD drawings, and drawings ( 11x17 format) signed by the surveyor. Task 6 Physical Monitoring Report ATM will analyze the data and prepare a physical monitoring report per the DEP-approved Physical Monitoring Plan . The report will include reporting of the pre-and post-construction surveys of the beach profiles and borrow site . ATM will analyze the data for placed sand , shoreline and volume changes and the post-project condition of the borrow site . ATM will provide the FDEP with aerial photography (rectified and geo-referenced under a separate work order) . ATM will prepare the 1 -Year Post-Construction Physical Monitoring Report as necessary. The County will provide ATM with comments to a draft version , and ATM will distribute the report as necessary. ATM will provide the County with one draft report for review, and distribute final copies to the County and regulatory agencies. Task 7 Agency Coordination and Project Administration Under this task, ATM will coordinate with federal and state regulatory agencies on key project issues and overall satisfaction of permit-required submittals. Quality control and quality assurance will ensure that all submittals and agency coordination meet ATM ' s and the County's standards for reporting . All documents will be peer-reviewed internally by ATM staff, and provided to the County for comment. Future Tasks The issued FDEP and USACE permits require physical and biological monitoring of the project for a minimum of two additional years . It is assumed that the monitoring requirements will not change , and estimated fees are based on the relevant tasks of this Scope of Work with a 5% increase to account for estimated increases for labor and equipment rates. EXHIBIT B ' COST PROPOSAL 5 Attachment B Work Order 12 - Attachment B Sector 7 1 -Year Post-Construction Monitoring (2008) ATM Total Labor Task Description and Breakdown Total Subcontractor and Other Direct Total Task Costs Budget Task 1 Biological Monitoring $244 ,221 $5 ,817 $250,038 Task 2 Nearshore Turtle Abundance $6,600 $2 , 741 $9 , 341 Task Aerial Photography $2, 153 $6, 850$4 ,697 Task Borrow Area Hydro Survey 97 $3 , 371 $3 , 371 Task 5 Beach Profile Survey $25 ,080 $4, 536 $29,616 Task6- Physical Monitoring Report $0 $35 , 301 $35, 301 Task 7 Agency Coord. And Project Admin. $0 $3 , 927 $3 , 927 Total as r er Costs $280,598 $57,845 $338,442 Future Tasks Post-Construction Year-2 Monitoring $372,286.64 Post-Construction Year-3 Monitoring $409, 515 . 30 EXHIBIT ` C ' PROJECT SCHEDULE 6 Attachment C - Schedule May 2008 Work Order 12 Indian River County Beach Sector 7 1 -Year Post-Project Monitoring (Summer 2008) Task Date of Completion/Deliverable 1 Biological Monitoring and Reporting November 2008 2 Nearshore Turtle Abundance Monitoring December 2008 3 Aerial Photograph August 2008 4 Borrow Area Hydrographic Surve August 2008 5 Beach Profile Survey September 2008 6 -0�h'ysiqa1Mqnitorinq Report December 2008 7 Agency Coordination and Project January 2009 Administration