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HomeMy WebLinkAbout2004-088 ✓ ORIGINALWORK ORDER NUMBER 1 O This Work Order Number 1 is entered into as of this 13th day of Apri 1 , 2004 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of April 6 , 2004 ( "Agreement" ) , by and between Indian River County, a political subdivision of the State of Florida ( " COUNTY" ) and Brown and Caldwell ( CORPORATION ) , a California corporation ( " CONSULTANT" ) . The COUNTY has selected the Consultant to perform the professional services set forth on Attachment 1 , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Attachment 2 , attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Attachment 3 , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Brown and Caldwell ( Corporation ) By By Stuart OppeAh6im , P . E . Caroline D . Ginn , hairman Title : Vice President BCC Approved : April 13 , 2004 Attest : J . K . Barton , Clerk of Court By ) &Je V I& Deputy Clerk Approved : �, County Administrator A o s to form a legal s aria 0 nt . ell , Assis Eror unty Attorney ATTACHMENT 1 INDIAN RIVER COUNTY UTILITIES DEPARTMENT OPERATIONS CENTER COMPLEX SCOPE OF SERVICES This Scope of Services covers work to be performed by the Brown and Caldwell consultant team (BC Team) for the Indian River County (IRC) Utilities Department related to the planning, design, permitting, and construction of a new Operations Center for the County ' s water and wastewater utility system . Included is all on-site engineering, architecture and landscape architecture services required to complete the project, including surveying, subsurface explorations, and other environmental surveys and investigations needed for site plan and permit approval . This Scope of Services, however, does not include any off-site work such as utility extensions, roadway improvements, since these improvements cannot be defined at the present time. The on-site work included in this Scope of Services has been broken down into a series of eight (8) primary work elements, or tasks. A brief description of the work to be performed under each task is presented below : TASK 1 — PROJECT MANAGEMENT 1 . Work Order Administration - Prepare and negotiate subcontract agreements with subconsultants . Monitor the progress of work on the project against budget and schedule targets . Provide monthly status reports to Indian River County as documentation accompanying invoices for work performed . Coordinate the efforts of all BC Team members with weekly meetings and/or conference calls . 2 . Project Management Plan - Prepare a Project Management Plan for the project, identifying the roles of the various members of the BC Team and their specific scopes of work, a project staffing plan, a communications plan, a QA/QC plan, and other procedural information relevant to work on the project . 3 . Project Review Meetings - Conduct project review meetings at regular intervals with Utilities Department staff. The first meeting will be a project kick-off meeting to review the objectives of the project and the scope, schedule and budget for completion of work . It is anticipated that subsequent meetings will be held at approximately monthly intervals thereafter to review the status of work in progress, to resolve any outstanding issues, and to provide County staff with the opportunity to have input into the project as it proceeds to completion . TASK 2 — SITE INVESTIGATIONS 1 . Wetland Delineation/T&E Species Survey — Locate and flag regulatory wetlands, inspect for and address any threatened and/or endangered species issues/habitat . Delineate wetlands on a county aerial and include in environmental report. 2 . Geotechnical Exploration — Provide stake out of proposed boring locations . Perform ( 7) 20- foot SPT borings under the building areas, ( 16) 6400t auger borings under proposed pavements, ( 5 ) 10400t auger borings and associated sieve analyses in the stormwater management areas . Provide the field data and a technical evaluation of the anticipated groundwater table, soil characteristics and reuse suitability, and bearing pressures for building footers. 3 . Topographic and Tree Survey — Using the boundary survey provided, survey the south 700 feet of the project parcel, including the rights-of--way and intersections adjacent to and 300 feet beyond the project site . Provide a 100 foot grid for site elevations in the undeveloped area along with any significant breaks in grade or topography between the grid . Provide 4 typical cross sections within the grove to establish the ridge and furrow configuration . Locate existing site improvements and natural features of a dissimilar nature from the surrounding features. Locate and identify any on-site "protected" trees in the undeveloped area with a diameter at breast height (dbh) of 4 inches or greater. 4 . Topographic Survey Drawing — Prepare a certified survey of the site, meeting Florida Minimum Technical Standards and as required to meet Chapter 914 of the Indian River County Land Development Code . TASK 3 — PRELIMINARY DESIGN PHASE 1 . Preliminary Meetings — Prepare for and attend up to four meetings with Utilities Department staff to identify site requirements . 2 . Preliminary Site Plan and Calculations - Develop preliminary site plan conforming to local land development requirements showing site dimensions, right-of-ways, proposed site improvements and stormwater tracts . Provide dimensional data and develop site data calculations . Complete and submit application for preliminary site plan approval . 3 . Preliminary Stormwater Management Plan - Meet with IRC Engineering staff to coordinate proposed 41 st Street drainage . Develop a master stormwater plan showing preliminary location of conveyance system, stormwater treatment and outfall structures . Set preliminary grades for building finished floors and paving and drainage improvements . 4 . Landscaping — Research the landscape design standards and requirements necessary for development of site plans and construction documents in subsequent tasks . Prepare conceptual landscape and irrigation system design drawing(s) to be used as input to the site plan approval process . 5 . Architecture — Work with Utilities Department staff to develop the programming (basis of design) for the three buildings to be constructed on the proposed site . Compile all information necessary for development of site plans and construction documents in subsequent tasks . 6 . Technical Review Committee Meeting - Attend Technical Review Committee ( TRC ) meeting of the preliminary site plan . Meet with Utilities Department staff to review, discuss and determine appropriate response to TRC comments . TASK 4 — SITE PLAN APPROVAL 1 . Site Plan Application and Submittals - Revise preliminary site plan per comments of preliminary TRC review. Conduct final site design and prepare plan conforming to local land development requirements showing all proposed site improvements . Show final dimensional and site data calculations . Prepare all accompanying exhibits and submittals required for site plan review. Complete and submit applications for site plan approval . 2 . Traffic Impact Analysis - Meet with IRC Traffic Engineering staff to determine study requirements . Perform traffic analysis to determine new trips, turning movements, and impacted traffic links . Assign trip counts to traffic links for concurrency analysis . Determine if additional off- site roadway improvements will be necessary. 3 . Stormwater Management Design and Report - Prepare stormwater management report to include : flood routings ; lake sizing ; discharge calculations; and recovery analysis . Prepare plans showing stormwater drainage control devices, structures and treatment measures. 4 . Water and Wastewater Service - Develop plan and prepare design report for service to the buildings for potable water and wastewater disposal . 5 . Landscaping — Refine the conceptual landscape design created initially in Task 3 . Prepare an illustrative color rendering of the proposed design concept for use in the site plan approval process . Coordinate landscaping requirements with site plan development to provide appropriate grading for buffers ; pads ; tree wells ; and accessories for site adornments . 6 . Architecture — Prepare preliminary floor plans and building elevations for use in the site plan approval process . Coordinate architectural requirements with site plan development to assure consistency and compatibility between site work and building improvements . 7 . Site Plan Review Meeting — prepare for and attend one meeting with County staff at approximately the 90 percent completion stage of site plan development . 8 . Technical Review Committee Meeting - Attend TRC meeting for site plan review . Meet with Utilities Department staff to review, discuss and determine appropriate response to TRC comments . Modify site plan and resubmit for review. 8 . Planning and Zoning (P& Z) Commission Approval Attend P&Z Commission meeting . Meet with Utilities Department staff to review, discuss and determine appropriate response to P&Z comments. Modify site plan and resubmit for approval . 9 . Site Plan Release — Coordinate all agency permitting, concurrency payments by IRC and attend meeting with Planning Department staff to release site plan. TASK 5 — CONSTRUCTION PLANS AND SPECIFICATIONS 1 . Earthwork — Prepare plans, details and specifications for site clearing, excavation, fill placement, excess fill placement, and erosion control measures during construction. Draft erosion control plan for Contractor' s NPDES construction stormwater permit application. 2 . Paving, Drainage, Grading - Prepare plans, details and specifications for the on- site construction and permitting of the paving, drainage and grading improvements . 3 . On-Site Utilities - Develop plans, details and specifications for construction and permitting of potable water service, fire hydrants, and wastewater service . Provide development plans and obtain service conduit plans and details from Florida Power & Light or Vero Beach Electric, Bell South and IRC Telecommunications for underground service at the new development . Coordinate provided data into plans for bidding and construction. 4 . Site Lighting Plan - Prepare a plan for pole lighting of open spaces . Provide pole locations, conduit runs, pole setting and luminary details, and specifications . 5 . Security Fencing - Prepare plans, details and specifications for construction of pole mounted security cameras, security fencing and automated security gates. 6 . Architecture — Prepare construction plans, details and specifications for the three buildings, including architectural schedules ; structural, electrical, HVAC , plumbing, and fire alarm system design; and interior design with furniture plan. 7 . Landscape Architecture — Prepare final construction plans and specifications for landscaping and irrigation systems, including provision for use of reclaimed water. Refine water source, well type, size and location, volume demand, pump type, minimum acceptable water standards, number of zones and head types. 8 . Design Review and Cost Estimates — Conduct design reviews with Utilities Department staff at approximately the 60, 90 and 100 percent design completion levels . An Engineer' s Opinion of Probable Cost will be prepared as part of each design review submittal . TASK 6 — PERMITTING 1 . Stormwater/Environmental - Complete applications and assist the Utilities Department in obtaining a St . Johns River Water Management District E . R.P . permit for "on-site" drainage improvements and wetland mitigation . Complete applications and assist the Utilities Department in obtaining an IRC Engineering Department Type "A" stormwater permit . 3 . Right-of-Wav_ - Complete application and assist the Utilities Department in obtaining the IRC Engineering Right-of- Way permit . 3 . Land Clearing and Tree Removal - Complete application and assist the Utilities Department in obtaining Indian River County land clearing and tree removal permits . 4 . Water and Wastewater - Complete applications and assist the Utilities Department in obtaining F . D . E . P . and Indian River County water and wastewater permits . 5 . Concurrency Application - Prepare and submit initial concurrency application. Complete Indian River County standard Impact Fee Payment Agreement . 6 . Buildinq Permit — Complete the application for building permit . Provide all necessary calculations, plans and other supporting documentation to obtain building permit approvals . TASK 7 — BIDDING SERVICES 1 . Coordinate with Utilities Department staff for development of "Front End Bid Documents" ( instructions, dates, forms, conditions, etc . ) . Provide applicable project specifications in CSI format (Divisions I through 17) . Provide one hard copy reproducible set and one electronic set of plans and specifications to Indian River County for distribution . 2 . Attend Pre-Bid Meeting . 3 . Answer bidders ' questions and prepare addenda, as necessary, for issuance by IRC Purchasing Department , 4 . Attend the public bid opening, review bids and provide comments to Utilities Department staff. 5 . Provide a letter recommending award of construction bid . TASK 8 — CONSTRUCTION PHASE SERVICES I . Construction Administration - Attend pre-construction meeting . Act as liaison between Contractor, regulatory agencies and Indian River County during construction . Review shop drawings and other Contractor submittals and respond to "Requests for Information" from Contractor. Attend monthly progress meetings and prepare progress report after each meeting. Review Contractor invoices and change order requests . 2 . Site Work Inspection - Provide part time project Inspector for duration of time required to meet permit conditions and provide routing reporting of substantial construction activities to the Utilities Department ' s Project Manager. This scope is based upon the provision of 160 hours for an " on-site " Inspector during the site work construction period . Perform up to 8 professional site inspections to substantiate Contractor' s application for payments and to attend substantial and final completion inspections . 3 . Architectural Inspections — Make four site visits to inspect the structural elements of construction. During building construction, make periodic site visits (weekly average) to inspect and monitor the progress of work. 4 . Landscape Inspections — Make four site visits to periodically inspect and monitor the work of the landscaping contractor. 5 . Project Completion and Certification — Using "as-built" survey provided by Contractor and inspection notes, prepare punch list . Upon completion, revise plans to indicate "as-built " conditions. Complete and submit certification forms and "as-builts" to permitting agencies . Complete Indian River County 15 -point operating permit checklists for water and sewer and submit with required attachments . ATTACHMENT 2 INDIAN RIVER COUNTY UTILITIES DEPARTMENT OPERATIONS CENTER COMPLEX PROJECT BUDGET The BC Team proposes to complete the Scope of Services described in Attachment 1 for the lump sum amount of $326, 000 . An approximate breakdown of this lump sum amount, by task, is presented below . Task Budget Task 1 Project Management $201000 Task 2 Site Investigations 131500 Task 3 Preliminary Design 321000 Task 4 Site Plan Approval 31 , 500 Task 5 Construction Plans and Specifications 138 , 000 Task 6 Permitting 73000 Task 7 Bidding Services 177000 Task 8 Construction Phase Services 67, 000 Total $3269000 Our initial opinion of probable construction cost for the Operations Center project, as currently reflected on conceptual site plans provided by the Utilities Department, is $3 . 22 million. Total project cost is estimated at $3 . 54 million . The BC Team ' s professional fees represent approximately 10 . 1 percent of the estimated construction cost. ATTACHMENT INDIAN RIVER COUNTY UTILITIES DEPARTMENT OPERATIONS CENTER COMPLEX PROJECT IMPLEMENTATION SCHEDULE It is anticipated that planning, design, permitting and construction of the Operations Center project will require 18 months to complete. A projected schedule of interim milestone completion dates is presented below. Milestone Completion Date Notice to Proceed March 29, 2004 Site Investigations April 30, 2004 Preliminary Design Submittal May 14, 2004 Site Plan Approval July 16, 2004 Construction Plans/Specifications August 31 , 2004 Permits Obtained October 29, 2004 Building Department Approval October 29, 2004 Bidding/Construction Contract Award November 26, 2004 Substantial Construction Completion July 29, 2005 Final Construction Completed September 2, 2005 Project Closeout September 30, 2005 Assuming that Notice to Proceed is issued by March 29, 2004 and Site Plan approval is obtained from the Planning Department in 60 days or less from the date of initial submittal, construction plans and specifications will be completed by August 31 , 2004 . All subsequent milestone completion dates are projected and subject to change . 3/3/2004 i1 I I 0 i WAREHOUSE BUILDING (19.200 GSF) < wsrulr ) �11'ft uo.11 STAFF PARKING AREA (126 SPAM) MAILRWR d 91mw. E . ItILI W I«i K GArLD r rn r n y L.,.. d TP OPERATIONS CENTER VILW BUILDING c (9,363 GSA JL mAfLL a . 1 PUBLIC PARKING I AREA 1 (44 SPACES) I ----------------- --------- I 1 I I urr 43 RD A V E N U E Site Plan WCG Indian River County Utilities Operations Center _.�_ INDIAN RIVER CO W, FLORIDA NO TH 0 w 120 FEET