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HomeMy WebLinkAbout2009-246 C) AMENDMENT NUMBER 2 TO WORK ORDER NUMBER 1 This Amendment to Work Order Number 1 is entered into as of this 15th day of September 2009 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10 , 2004 and amended effective July 24 , 2007 ( as so amended , the "Agreement" ) , by and between Indian River County Solid Waste Disposal District , a dependent special district of Indian River County , Florida ( " District" ) and Brown and Caldwell ( Corporation ) , a California Corporation ( " Consultant " ) . The District has selected the Consultant to perform the professional services set forth on Exhibit 1 , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1 and within the timeframe more particularly set forth in Exhibit 1 , all in accordance with the terms and provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Amendment to Work Order as of the date first written above . BROWN AND CALDWELL INDIAN RIVER COUNTY SOLID ( CORPORATION ) W TE DISPOSAL DISTRICT By : « ✓ %��-� _ esley S . a �,� is , Chairman Titl . enior Associate Attest : J . K . Barton , Clerk of Court By Deputy Clerk Approved : Jo , \eph A . Baird , County Administrator pr ved to form and 19 1 sufficiency : ell Marian E . FelQ ssistant County Attorney EXHIBIT' 1 .M . Irland , FL f b " Tel . ( 407 ) 661 -9500 Fax: (407) 661 - 9599 0 W N A N D August 31 , 2009 Mr. Himanshu Mehta, P .E . Managing Director Indian River County Solid Waste Disposal District 1325 74th Avenue SW Vero Beach, Florida 32968 22/ 131858 .001 Subject: Fellsmere Convenience Center Proposal for Amendment 2 to Work Order 1 Dear Mr. Mehta: Enclosed please find the Brown and Caldwell team's proposal for Amendment 2 work associated with the Fellsmere Convenience Center project. As discussed with you previously, Amendment 2 work includes additional services provided by Brown and Caldwell, Carter and Associates , Inc . and other subconsultants as a result of project changes and delays that have occurred since construction began in July 2008 . A more detailed discussion of the Amendment 2 Scope of Services is provided as Attachment 1 to this letter. The revised Project Budget and Project Schedule are included as Attachments 2 and 3 , respectively. Please review the attached material and let me know if there are any questions or concerns . Please note that a portion of the engineering costs covered by this Amendment 2 are being reimbursed through a deductive change order from the Contractor as provided for in the SWDD 's construction contract with the Contractor. Very truly yours , YAND CALDWELL 2 , Nissen, P .E ., BC'EE sociate Cc : Steve Snoberger, CAI En v i r o n mental E n g i n e e r s d C o n s u l t a n t s 4 ) fIIPOIT 1 Pale .' of 6 ATTACHMENT 1 TO AMENDMENT NO. 2 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT FELLSMERE CONVENIENCE CENTER EXPANSION SCOPE OF SERVICES Amendment No . 2 modifies the scope of work in Brown and Caldwell ' s Work Order No . 1 for planning, design , permitting, and construction of an expansion to the existing Fellsmere Convenience Center located at 12510 C . R . 512 to include additional engineering services requested by Indian River County during construction as well as additional construction phase services provided due to the extended duration of the project. The following paragraphs describe the work to be authorized in Amendment No . 2 . TASK 1 - PROJECT MANAGEMENT Additional work activities to be completed under Task 1 include the following : 1 . Contract Administration - Prepare contract and subcontract amendments . Update project control data and continue monitoring of manpower and budgetary resources for a period of an additional eight ( 8 ) months . 2 . Proiect Coordination - Prepare for and attend one ( 1 ) project coordination meeting with County staff and the Contractor to discuss design requirements for the canopy and monument sign improvements . TASK 2 - SITE INVESTIGATIONS Amendment No . 2 does not require any additional work under Task 2 . TASK 3 - PRELIMINARY DESIGN PHASE Amendment No . 2 does not require any additional work under Task 3 . TASK 4 - SITE PLAN APPROVAL Amendment No . 2 does not require any additional work under Task 4 . TASK 5 - CONSTRUCTION PLANS AND SPECIFICATIONS Additional work activities to be completed under Task 5 include the following . 1 . Structural Design of Canopy and Foundations - Prepare a conceptual structural design and layout for the canopy, sufficient in scope and detail to prepare a planning level cost estimate Page 3 of 6 for the improvements required . Coordinate with the Contractor , as needed, regarding constructability issues that could influence the feasibility of alternative designs . 2 . Architectural and Structural Design of Monument Sign — Coordinate with the Contractor to develop a planning level cost estimate for construction of the monument sign . Cost estimating to be based on a monument sign similar to the existing monument sign designed previously for the Indian River County Utility Department ' s Operations Complex . 3 . LandscaRing — Attend meetings , prepare documentation, and obtain approvals to modify landscaping to reflect Florida Friendly Landscaping changes requested by Indian River County subsequent to Contracting . 4 . Utility Conflict Resolution — Design of a conflict structure to resolve a wastewater force main and a storm sewer conflict discovered during construction. 5 . Electrical Power Service — Redesign the FPL service at the site from above ground to below ground. 6 . Right-of-Way Improvements — Re- engineering of the following right-of- way improvements at the direction of Indian River County Engineering: a . Stormwater crossings under 125`h Drive and 126`h Avenue . b . Modifications to air relief valve structure . Please note that all of the design revisions noted above are in response to requests made by the Indian River County SWDD or by Indian River County Engineering subsequent to issuance of permits and during construction of the project . TASK 6 — PERNUTTING Amendment No . 2 does not require any additional work under Task 6 . TASK 7 — BIDDING SERVICES Amendment No . 2 does not require any additional work under Task 7 . TASK 8 — CONSTRUCTION PHASE SERVICES Additional work activities to be completed under Task 8 include the following: 1 . Additional Construction Observation Due to Extended Duration of Project. Provide eight ( 8 ) months of construction observation and coordination with the Contractor for additional services provided during the extended duration of the project . Conduct periodic construction oversight and monitoring. Respond to Requests for Information (RFIs ) from the Contractor, approve Contractor pay requests and attend monthly coordination meetings with the f: .'� Pace 4 of 6 Contractor at the project site . Please note that approximately four ( 4 ) months of this extended project duration is due to changes in the project scope requested by the SWDD and that the remainder is due to weather and other Contractor delays . Additional engineering costs associated with the Contractor delays are being reimbursed to the SWDD as a deductive change order by the Contractor. TASK 9 — OFF SITE ROADWAY IMPROVEMENTS Amendment No . 2 does not require any additional work under Task 9 . TASK 10 — REIMBURSABLE EXPENSES Additional work activities to be completed under Task 10 include the following: 1 . Reimbursables : Direct reproduction costs , communications , mileage , postage, express mail , etc . attributable to the completion of this project will be billed to the Client in accordance with contract terms and conditions and shall not exceed the amount indicated for this Task in Attachment 2 . EXHIBIT I Page ; of 6 ATTACHMENT 2 TO AMENDMENT NO. 2 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT FELLSMERE CONVENIENCE CENTER EXPANSION PROJECT BUDGET The BC Team proposes to complete the Scope of Services described in Amendment No . 2 , Attachment 1 for the lump sum amount of $21 ,000 . This increases the overall cost of Work Order No . 1 from $ 190, 875 to $ 211 , 875 . An approximate breakdown of this lump sum amount , by task, is presented below . Budget Task Original Work Amendment Amendment Revised Work Order No. 1 No. 1 No. 2 Order No. 1 Task 1 Protect Management $ 15 ,390 $ 11955 $ 41560 $ 21 , 905 Task 2 On -Site Investigations $ 17 , 970 $ 0 $ 0 $ 17 , 970 Task 3 Preliminary Design $ 23 ,880 $ 0 $ 0 $ 23 , 880 Task 4 Site Plan Approval $ 14,990 $ 51345 $ 0 $ 20, 335 Task 5 Construction Plans and Specs $ 28, 120 $ 21100 $ 71760 $ 37, 980 Task 6 Permitting $ 51550 $ 880 $ 0 $ 6 , 430 Task 7 Bidding Services $ 71700 $ 0 $ 0 $ 7, 700 Task 8 Construction Phase Services $ 25 , 790 $ 0 $ 71920 $ 33 , 710 Task 9 Off-Site Roadway Improvements $ 359500 $ 0 $ 0 $ 359500 Reimbursable Direct Expenses $ 41985 $ 720 $ 760 $ 61465 Total $ 1799875 $ 111000 $ 219000 $ 211 ,875 fix III I) I [ I Pacle 6 of 6 ATTACHMENT 3 TO AMENDMENT NO . 2 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT FELLSIVIERE CONVENIENCE CENTER EXPANSION PROJECT IMPLEMENTATION SCHEDULE Amendment No . 2 extends the duration of Work Order No . 1 from May 31 , 2008 until September 30 , 2009 . The original project schedule included with Work Order No . 1 is presented below for reference . Milestone Original Completion Date Revised Completion Date Notice to Proceed November 15, 2006 Site Investigations December 22, 2006 Preliminary Design Submittal January 30, 2007 Site Plan Approval April 30, 2007 Construction Plans/Specifications May 31 , 2007 Permits Obtained June 15 , 2007 Building Department Approval June 30, 2007 Bidding/Construction Contract Notice to Proceed September 30, 2007 July 1 , 2008 Substantial Construction Completion March 31 , 2008 March 31 , 2009 Final Construction Completion April 30, 2008 August 30, 2009 Project Closeout May 31 , 2008 September 30 , 2009 .