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Home My WebLink About2003-227 ATTACHMENT A O r �CoC 7 ENGINEERING SERVICES WORK AUTHORIZATION DATE : WORK AUTHORIZATION NO . 7 _ FOR CONSULTING SERVICES COUNTY NO. CAMP DRESSER & McKEE INC. (CDM) CDM PROJECT NO. (consultant) I. Project Description CDM will provide engineering services for study and report services to develop planning-level wholesale rates for water and wastewater service to the City of Fellsmere . IL Scope of Services Engineering services to develop planning-level wholesale water and wastewater rates are provided in Attachment B . III, Consulting Engineer Insurance Requirements A. Workers Compensation Insurance in accordance with Florida Statutes . B . Comprehensive and Automotive Liability with a minimum coverage of $1, 000,000 per occurrence for bodily injury or accidental death . C . Comprehensive General Liability with a rnk imum limit of $1 ,000,000 covering bodily injury and property damage . D . Liability for Property Damage, while operating motor vehicle, with minimum limits of $1 ,000,000 per occurrence . E . Contractual Liability including limits established for Items IIIB, C, and D above . IV. Compensation for Services Development of Wholesale Water and Wastewater Rates for City of Fellsmere $11 ,500 Upper Limit Compensation is to be paid on a salary cost basis plus other direct costs on an as-needed basis . CDM will submit monthly invoices for services performed. See Attachments C-1 and C-2 for a detailed breakdown of hours and costs . A-1 mh1297 Salary Cost Basis with Upper Limit For the Basic Services performed on a salary cost basis with an upper limit, Indian River County agrees to pay CDM as follows : For engineering services performed by CDM, the payment will be equal to the salary cost of such services for each employee times 2. 35 for overhead and profit plus actual out-of-pocket expense costs. Salary cost is equal to 1 .393 times direct salary costs and is defined as the cost of salaries (including sick leave, vacation, and holiday pay applicable thereto) for time directly chargeable to the project; plus unemployment, excise, and payroll taxes; and contributions for social security, employment compensation insurance, retirement benefits, and medical and other group insurance benefits. Actual out-of-pocket expense costs are all costs other than salary costs that are incurred during the progress of the work. The actual out-of-pocket expense costs include : air fare, automobile rental if required, mileage charges, parking tolls, taxi, meals and lodging, all in accordance with reimbursement rates set forth in Section 112 . 061 Florida Statutes (1999) , as amended, and telephone, printing and reproduction costs, and other miscellaneous costs incurred specifically for this project. The maximum cost for blueprint sheets is $1 . 10 . The maximum cost for mylar sheet is $11 . 00 and a sepia sheet is $5 . 00. The charges for in-house computer program and word processor usage will be at CDM' s regular rates . For outside computer services, charges will be made at invoiced cost to CDM . For the basic services performed on a salary cost basis with an upper limit, IRC agrees to provide a written request before work is started by CDM . SUBMITTED BY: APPROVED BY : CAMP DRESSER & McKEE INC . INDIAN RIVER COUNTY (Consulta t) BOARD COUNTY OMMISSIONERS By: By : Alex akled, P. ., DEE nneth R . Macht Vice President Chairman Date : $1' ( 03 Date : Septebmer 2 . 2003 Jeffery K . Barton Clerk of the Court By : Deputy Clerk APPA VED AS TO FORM AND LfEGALwSt,1FF1 BY 1AN . F L A SI ANT COUNTY ATTORNEY APPROVED : 90ty Adnninistretor A-2 mh1297 ATTACHMENT B SCOPE OF WORK INDIAN RIVER COUNTY DEVELOPMENT OF WHOLESALE RATES FOR WATER & WASTEWATER SERVICE FOR THE CITY OF FELLSMERE BACKGROUND The City of Fellsmere (the "City" ) is in the process of rapid growth, and would like to consider the alternative of purchasing water and wastewater service from Indian River County ( " IRC" ) on a wholesale basis to meet these future demands . Such an alternative could prove more cost- effective than the City constructing its own facilities . Accordingly, IRC has requested CDM to prepare the following scope of services that will develop planning-level cost estimates for wholesale rates for the City. In addition, these cost estimates could be extrapolated in a subsequent analysis to estimate the costs for wholesale service if other entities were to express interest in wholesale rates . Furthermore, any additional items found necessary beyond those set out in the detailed scope of services would be studied under a subsequent work authorization. SCOPE OF SERVICES CDM shall perform the following described engineering services related to the wholesale rates for water and wastewater service to the City of Fellsmere . Task 1 - Initial Meeting The first task will be a meeting with County staff and other parties as appropriate to gain a thorough understanding of the background for the project. Current and future capacity requirements of the City will be obtained . A key activity of this meeting will be to review maps of the proposed routing of transmission mains and potential "Points of Connection" with the City. Such information is important in developing capital cost estimates . Data will be requested to estimate capital charges for the bulk rate . Also, operating expenses of the Indian River County water supply and treatment, and wastewater treatment and disposal will be obtained for review . Task 2 - Develop Planning Level Capital Charges for Wholesale Rates CDM will develop capital costs to be included in the wholesale rates for water and wastewater service . The costs will include existing treatment facilities of the County, plus the costs of transmission facilities from treatment plants to the Points of Connection. The costs of any necessary transmission facilities on the City' s side of the Points of Connection are assumed borne directly by the City itself. Planning level capital charges will be computed using two different approaches . One approach will be fixed monthly charges based on reserved capacities, and irrespective of actual demands . The other approach would be a charge per thousand gallons based on assumptions of annual average daily flows . B-1 mh1297 Task 3 - Develop Planning Level Operating Charges for Wholesale Rates Based on data provided by the County, and other information as appropriate, CDM will estimate planning level charges for recovery of operating expenses associated with the wholesale water and wastewater rates . These charges will be expressed on the basis of dollars per thousand gallons of annual average daily flows . Included will be consideration for administrative and general charges, and debt service coverage/ renewal and replacement account deposits . Task 4 - Prepare Draft Letter Report After completion of the previous tasks, CDM will prepare a draft letter report setting forth all assumptions, calculations, findings and conclusions . CDM will provide the County with five copies of the draft report. Task 5 - Interim Meeting with County After the County has reviewed the draft letter report, CDM will meet with County staff to discuss the report and answer any questions . Task 6 - Prepare Final Letter Report CDM will revise the draft letter report to incorporate the results of the interim meeting . CDM will submit 10 copies of the final letter report to the County. COUNTY RESPONSIBILITIES IRC shall provide the following to CDM in a timely manner : ■ Current contract(s) for wholesale service IRC has in effect with other entities, ■ Maps, reports and other documentation showing location of facilities, capital cost estimates and operating cost estimates, ■ Timely review of CDM work products . SCHEDULE CDM will perform the services as follows : Task Estimated Duration Task 1 - Initial Meeting 1 Week Task 2 - Develop Capital Charges 2 Weeks (concurrent with Task 3) Task 3 - Develop Operating Charges 2 Weeks (concurrent with Task 2) Task 4 - Prepare Draft Letter Report 2 Weeks Task 5 - Interim Meeting with County 1 Week Task 6 - Prepare Final Letter Report 2 Weeks B-2 mh1297 ATTACHMENT CA ESTIMATED PROJECT LABOR DISAGGREGATION WHOLESALE WATER AND WASTEWATER RATES FOR CITY OF FELLSMERE Principal/ Professional Staff Support Project Task Officer Associate I Services Administration Total Task 1 . 0 - Initial Meeting 0 4 4 0 4 12 Task 2 . 0 - Develop Capital Charges 0 8 8 0 0 16 Task 3 . 0 - Develop Operating Charges 0 8 8 0 0 16 Task 4 . 0 - Prepare Draft Letter Report 1 4 12 16 0 33 Task 5 . 0 - Interim Meeting with County 0 4 4 0 0 8 Task 6 . 0 - Prepare Final Letter Report 1 4 8 16 2 31 Total asks 1 . 0 - 6 . 0 2---F 32 44 32 6 116 C-1 mh1297 r ATTACHMENT G2 PROJECT BUDGET ENGINEERING SERVICES FOR WHOLESALE WATER AND WASTEWATER RATES FOR CITY OF FELLSMERE PROJECT DESCRIPTION : Development of Wholesale Water and Wastewater Rates for City of Fellsmere Category Hours Total Officer 2 $110 Principal/ Associate 32 $1 ,536 Professional I 44 $968 Staff Support Services 32 $640 Project Administration 6 $150 116 Direct Salary Cost $3,404 Indirect Salary Cost (Fringe Benefit 0 .393 x Direct Salary) $1 ,338 SALARY COST $4, 742 Salary Times Multiplier (2. 35) $11 ,143 OTHER DIRECT COST Travel Expenses 100 Communication and Printing 200 Computer Services 50 TOTAL OTHER DIRECT COSTS $350 TOTAL ESTIMATED COSTS - UPPER LIMIT 11493 USE 11500 C-2 mh1297