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Home My WebLink About2009-207 l uq WORK ORDER NUMBER 11 1 a -1 This Work Order Number 11 is entered into as of this 21 day of July 2009 , pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of April 6 , 2004 and amended effective April 7 , 2007 ( as so amended , the " Agreement " ) , by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ( " COUNTY " ) and CAMP DRESSER & McKEE INC . ( " CONSULTANT" ) The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A ( Scope of Work) , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B ( Fee Schedule) , 7 attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule) , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT BOARD OF COUNT`! COMMISSIONERS Camp Dresser & McKee Inc . OF INDIAN RIVER COUNTY By : B _ Eric J . Atke , P . E . , BCEE Chairman , Wesley S . Davis Principal BCC Approved : Date : J . � . 2S � 2oa� Date : Attest : J . K . Barton , Clerk of Court By : De uty Clerk pproved : — j1 ,i seph A . aird , County Administrator pplved as to form and legal sufficiency : yam. Ma an E . Fell , Senior Assistant County Attorney j12309 Work order 1 t . docx EXHIBIT A SCOPE OF WORK INDIAN RIVER COUNTY, FL REUSE WATER RATE STUDY GENERAL Indian River County ( County) owns and operates a reclaimed water system as an integral part of its utilities operations . The County sells its reclaimed water to various customers, including several golf courses . It has been several years since the rates for reclaimed water service have been reviewed and updated . Accordingly, the County has directed CDM to prepare this proposal to perform a comprehensive rate study . SCOPE OF SERVICES The following individual tasks comprise the scope of services for this project. Task 1 - Data Request and Review Upon receipt of written authorization to perform the rate study, CDM will provide the County with a letter detailing the data requirements . After reviewing the data, CDM will identify any additional needs if necessary . Task 2 - Develop and Provide Initial Presentations for Utility Advisory Committee and Board of County Commissioners CDM proposes at the outset of the study to develop and present information to both the Utility Advisory Committee (UAC) and the Board of County Commissioners (BOCC ) . The purpose of the presentations is to advise those bodies of the approach to the project, criteria for developing the rates for the various customer classes, and to receive feedback . Microsoft PowerPoint is envisioned as the medium for the presentations . Task 3 - Review Existing Customer Base and Project Future Customers and Demands From information provided by the County, CDM will project the numbers of customers by class, and total reclaimed water demands for the five year planning horizon . Task 4 - Identy and Project Revenue Requirements CDM will identify and project annually for a five-year period revenue requirements for the reclaimed water system. These revenue requirements will incorporate full cost of providing reclaimed water service, including : operating expenses; outstanding and prospective debt service; renewal and replacement (R& R) needs; capital improvements, both debt financed and pay- as- you-go . Task 5 - Project Reclaimed Water Revenues at Existing Rates CDM will employ the existing rate schedule in conjunction with the projected customer base to project annual revenues at existing rates for the next five years . Task 6 - Project Annual Cash Flows and Annual Surpluses or Deficits From the results of Tasks 4 and 5, CDM will project annual cash flows, annual surpluses or deficits, and the required overall increases in rates to eliminate any annual deficits for the next five years . A4 j12309.docx Task 7 — Review Existing Rate Structure and Make Recommendations CDM will review the existing rate structure and make recommendations as appropriate . For reclaimed water systems, customer classes may include both pressurized and non-pressurized customers, each with different costs of service . Task 8 — Recommend Reclaimed Water Rates for Full Cost Recovery Based on the results of the preceding tasks, CDM will compute rates for full cost recovery . In conjunction with consultations with the County, a period for which rates would provide revenue sufficiency will be established . Task 9 — Prepare Draft Report From the results of the preceding tasks, CDM will prepare a draft report setting forth all analyses, calculations, findings and recommendations . CDM will provide the County with five copies of the draft report. Task 10 — Develop Intermediate Presentations to UAC and BOCC CDM will prepare presentations for the UAC and BOCC to provide results of the draft report. Feedback on conclusions and recommendations from the draft report will be sought. Task 11 — Prepare Final Report Upon receipt of comments concerning the draft report, CDM will incorporate them into the final report. CDM will provide the County with five hard copies of the final report and an electronic copy in pdf format for distribution . Task 12 — Final Presentation to BOCC At the call of the BOCC, CDM will make a formal presentation of the reclaimed water rate study, including findings and recommendations . Task 13 — Meetings In addition to meetings with the UAC and BOCC, CDM will meet with County Staff periodically over the course of the project. Three meeting were planned for this project . Task 14 — Project Management and Administration Duties are for the project duration, which is expected to be no greater than six months . Project expected to be upper limit, not to exceed type with travel expenses allowed for bringing financial presenters to meetings with UAC and BOCC . SCHEDULE The initial data request within one week of notice to proceed (NTP) . Presentation to UAC will occur at earliest meeting after receipt of data . Delivery of draft report will occur within four weeks of receipt of data . Delivery of Final Report will occur within 2 weeks of receipt of comments . Presentation of Final results to the BOCC, first meeting after delivery of final report . OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES This authorization does not include any additional meetings or presentations beyond those outlined in this scope of work . A-2 j12309. docx COUNTY RESPONSIBILITIES The County will provide all reasonable data requested by CDM for the purpose of completing the aforementioned tasks . The County will also provide a timely review of all work products . A-3 j12309. docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY REUSE WATER RATE STUDY PROJECT DESCRIPTION : Reuse Water Rate Study Category Rate Hours Cost PRINCIPAL $ 180 112 $20, 160 SENIOR PROFESSIONAL $ 145 63 $9, 135 PROFESSIONAL II $ 130 22 $2, 860 STAFF SUPPORT SERVICES $80 24 $ 1 ,920 PROJECT ADMIN . $ 75 42 KIN 197 $37,225 SALARY $37,225 OTHER DIRECT COSTS aL860 TOTAL ESTIMATED COSTS - UPPER LIMIT $39,085 TOTAL ESTIMATED ENGINEERING FEE (UPPER LIMIT) s3MOO 13- 1 jl2309. docx EXHIBIT B ESTIMATED PROJECT LABOR DISAGGREGATION REUSE WATER RATE STUDY STAFF SENIOR PROFESSIONAL SUPPORT PROJECT TOTAL DESCRIPTION PRINCIPAL PROFESSIONAL Il SERVICES ADMIN. HOURS Task 1 — Data Request and Review 2 1 0 2 2 7 Task 2 — Develop and Provide Initial Presentations for Utility Advisory Committee and Board of County 8 6 6 4 2 26 Commissioners Task 3 — Review Existing Customer Base and Project 16 2 0 6 0 24 Future Customers and Demands Task 4 — Identify and Project Revenue Requirements 4 0 0 0 1 5 Task 5 — Project Reclaimed Water Revenues at 4 0 0 0 0 4 Existing Rates Task 6 — Project Annual Cash Flows and Annual 8 0 0 0 0 8 Surpluses or Deficits Task 7 — Review Existing Rate Structure and Make 4 0 0 0 0 4 Recommendations Task 8 — Recommend Reclaimed Water Rates for Full 6 2 0 0 1 9 Cost Recovery Task 9 — Prepare Draft Report 20 12 0 4 8 44 Task 10 — Develop Intermediate Presentations to UAC 4 4 0 2 2 12 and BOCC Task 11 — Prepare Final Report 12 4 0 4 6 26 Task 12 — Final Presentation to BOCC 12 8 4 2 2 28 Task 13 — Meetings 12 12 12 0 6 42 Task 14 - Project Admin (upper limit) 0 12 0 0 12 24 Total Hours 112 63 22 24 42 263 13-2 j12309. docx EXHIBIT C SCHEDULE INDIAN RIVER COUNTY REUSE WATER RATE STUDY SCHEDULE The initial data request within one week of notice to proceed (NTP) . Presentation to UAC will occur at earliest meeting after receipt of data . Delivery of draft report will occur within four weeks of receipt of data . Delivery of Final Report will occur within 2 weeks of receipt of comments . Presentation of Final results to the BOCC, first meeting after delivery of final report . C4 pzsos.docx CDM cm SCHEDULE OF HOURLY BILLING RATES CATEGORIES HOURLY RATES PROFESSIONAL SERVICES SENIOR OFFICER $ 210 OFFICER $ 200 ASSOCIATE $ 190 PRINCIPAL $ 180 SENIOR PROFESSIONAL $ 145 PROFESSIONAL II $ 130 PROFESSIONAL 1 $ 100 PROFESSIONAL SUPPORT SERVICES SENIOR SUPPORT SERVICES $ 110 STAFF SUPPORT SERVICES $ 80 FIELD SERVICES SENIOR PROFESSIONAL $ 105 PROFESSIONAL $ 75 PROJECT SUPPORT SERVICES PROJECT ADMINISTRATION $ 75 All subconsultant and other project related expenses are subject to a minimum handling/administrative charge of 10% . RATES EFFECTIVE THROUGH SEPTEMBER 30, 2009