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Home My WebLink About2004-107 ORIGINAL aaY ` Id � ATTACHMENT A ENGINEERING SERVICES WORK AUTHORIZATION DATE : WORK AUTHORIZATION NO . 2 _ FOR CONSULTING SERVICES COUNTY NO. CAMP DRESSER & McKEE INC. (CDM) CDM PROJECT NO. (consultant) I. Project Description CDM will provide engineering services to assist County staff with formulation and preparation of an Emergency Response Plan for the County' s water system. II. Scope of Services Engineering services include assistance to County staff to develop detailed Emergency Response Plans to meet USEPA requirements . See Attachment B for a detailed scope of services . III. Consulting Engineer Insurance Requirements A . Workers Compensation as required by the State of Florida . Employer' s Liability of $100,000 each accident, $500, 000 disease policy limit, and $100,000 disease each employee . B . General Liability : commercial general liability coverage, including contractual liability and independent contractor, with a minm imucombined single limit of $100,000 per occurrence and personal injury coverage of $50,000 . C . Business Automobile Liability : owned, hired, and non-owned vehicles at a minimum combined single limit of $100,000 per occurrence and personal injury coverage of $50,000 for bodily injury and property damage for owned and non- owned vehicles . D . Professional Liability Insurance : providing coverage for negligent acts, errors, or omissions committed by Consultant with a limit of $1 ,000,000 per claim/ annual aggregate . This insurance shall extend coverage to loss of interest, earning, profit, use, and business interruption, cost of replacement power, and other special, indirect, and consequential damages . IV. Compensation for Services Emergency Response Plan Assistance $25,400 Upper Limit Compensation is to be paid on a billing rate basis plus other direct costs on an as-needed basis . CDM will submit monthly invoices for services performed . A-1 mh1574. doc Billing Rate Basis with Upper Limit For the Basic Services performed on a billing rate basis with an upper limit, Indian River County agrees to pay CDM as follows : For engineering services performed by CDM, the payment will be in accordance with the established billing rates identified in the Continuing Contract Agreement for Professional Services . Actual out-of-pocket expense costs are all costs other than labor costs that are incurred during the progress of the work. The actual out-of-pocket expense costs include : air fare, automobile rental if required, mileage charges, parking, tolls, taxi, meals and lodging, all in accordance with reimbursement rates set forth in Section 112 . 061 Florida Statutes (1999), as amended, and telephone, printing and reproduction costs, and other miscellaneous costs incurred specifically for this project. The maximum cost for blueprint sheets is $1 . 10. The maximum cost for mylar sheet is $11 . 00 and a sepia sheet is $5 . 00. The charges for in-house computer program and word processor usage will be at CDM' s regular rates . For outside computer services, charges will be made at invoiced cost to CDM . For the basic services performed on a billing rate basis with an upper limit, IRC agrees to provide a written request before work is started by CDM. SUBMITTED BY: APPROVED BY: CAMP DRESSER & McKEE INC . INDIAN RIVER COUNTY (Consultant) BOARD OF COUNTY COMMISSIONERS By By . ii l/ ex H. Makled, P. E . , DEE Caroline D . Ginn Vice President Chairman Date : Date : May 4 . 2004 BCC Approved Jeffery K. Barton APPROVED Aa ,TQ FORM Clerk of the Court AND AL SU ICI Y By Deputy Clerk ALL SSISTANT COUN ATTORNEY APPROVEDo ( , , UZ C my Ad inistrator A-2 mh1574. doc Y ATTACHMENT B SCOPE OF WORK INDIAN RIVER COUNTY EMERGENCY RESPONSE LAN ASSISTANCE ND DISTRIBUTION WATER SUPPLY , TREATMENT , INTRODUCTION On June 12, 2002, President Bush signed into law the Public Health cururih s always been sm requires that each commuru� water system serving a and Response Act of 2002 . Although water system and submit it to the Preparedness important, this new legislationcon USEPA) . Au�Orized by this legislation, the population greater than 3 ,300 to conduct a vulnerability assessment ( to United States Environmental Protection Agency ent, treatment, storage and vulnerability assessments to include areview of pipes and cons uc c USEPA requires vuln retre cone antes, physical barriers, water collection, p he operation and Y coni uteri or other automated systems utilized by the pub P distribution facilities, electronic, of vario IRC submitted the required s stem, the use , storage, or handlinglver County ( en) als an water y maintenance of the water system. Indian certification of VA on December 30, 2003 in accordance with the deadline , . x months to as si Certification of ERP completi n is due to USEPA submittal of the required vulnerability assessment essment, the water system identified in Upon subrni produce an Emergency Response Plan (ERP) . no later than June 30, 2004 . The ERP establishes action plans for each of the threats the vulnerability assessment. SCOPE OF WORK Emergency Response Plan Assistance is divided as follows : The scope of services for ntification Task 1 Vulnerability Assessment Scenario Ide Task 2 Facilitated Workshop Task 3 Workshop Report basis threat scenarios identified in the existing VA for Task 1 Vulnerability Assessment Scenario Identification may be required will CDM and IRC staff will review the de ence of Emergency Action Plans (EAPs) . IRC water facilities , Realistic scenarios in which tdetailed response plan y be identified and researched by IRC staff for exis Task 2 Facilitated Workshops t scenarios identified in da workshop to review current data and assist IRC staff The CDM team will facilitate a two y basis threat with guidance for preparation of a detailed ERP . The design io and the overall ERP . detail. IRC staff and other stakeholders will be tasked with aviewed in Task 1 above will belicable EAP p olicies and procedures for each scena development o pp mh1574.doc B-1 dates to address changing • educes will be subject to further up _ The plans, policies, and -procedures etc . an ERP . As part of conditions , threats' vulnerabilities , necessary for stakeholder involvement partnerships be estri lished to develop t of ends that planning nerinformation the inten the USEPA recommends will need to gatherroach complies with include, but are not Preparing this ERP , IRC eetings • This app hone interviews and m eri Res onse Act of 2002 . Stakeholders may via t p and Emergency p Bioterrorism limited to: ■ Water Utility Staff , ■ Risk Management Staff , ■ Hazardous Materials Team, ■ State regulators , ■ EPA Region IV , ■ Local Emergency Planning COT�ttee , • ■ Fire Department' ■ Management Agency State Emergency ■ public health officials ; other agencies , ■ Emergency medical services , ■ Law enforcement agencies , ■ FBI Field office , and / or Tier . including partnerships, ■ Alternative water supe the ERP in EOC) primary information d Emergency Operations Centerrt about the will need to be addressed m in the V A Rep System-specific eements , an ormation water be based on specific components such as emergency vendors , interThe ERPwill system p locations . storage and distribution, ar►d p and secondary serves and identify Y comrnunl ' the water system ti applicable) , e and capacity sources, treatment type components . the water utility and and maintenance system ublic and and and control issues associaotifl with of thep encs fox communication, staffing,The ERP will need to ideutife�omm C , Procedural req led . anage1nent the EO gene them Documents such able . As part of g media will need to be identified , referenced• h the public safety will - ,,ill be cited, if app Issues relating Management Plan Plan and / or Process Safety mh1574.dac B-2 water ll policy, necessary emergency equipment and alternate command, lies a ill e identified as we as responsible parties, incident commander, chain communication plan, record keeping, and alternative water supply, if any exist. Task 3 Workshop Report CDM will compile a detailed report of the facilitated workshop identifyingotl ciespdble an scenarios, stakeholder assignments, deadlines for establishment of EAPs, p procedures, etc . and overall recommendations / suggestions vs onof the workshop regarding for IRC staff completion. CDM will provide IRC an electr use in development of the ERP report which must be certified and submitted to the USEPA . e but The ERP is intended to be an overview document � std rd that will ting procedures, and t be limited to contact lists, checklists, additions toe g appendices that will identify plans, procedures, ttack�The utility ERP will need t beuipment that can be implemented or utilized in the event of a terrorist or intentional a developed with consideration to regulatory requirements and USEPA guidance and should generally follow the topic list below : I Overview II Policies III Communication Procedures IV Personnel Safety V Emergency Action Plans TIME OF COMPLETION Work shall commence upon receipt of written authorizationlicable stakeholder from w thin two weeks o CDMwill Plan and conduct the facilitated workshop with app Notice to Proceed . The workshop report will be completed and submitted to IRC staff within two weeks from the facilitated workshop . IRC' s deadline for completion, certification, and submission of the final ERP Report is June 30, 2004 , PAYMENT AND COMPENSATION on an as- CONSULTANT is to be compensatedon wil will illing te basis plus monthly invoices for direct ery�essperformed . needed basis (See Attachment C) . CD mh1574 . doc B-3 ATTACHMENT C PROJECT BUDGET INDIAN RIVER COUNTY EMERGENCY RESPONSE PLAN ASSISTANCE WATER SUPPLY, TREATMENT, AND DISTRIBUTION PROJECT DESCRIPTION: CDM will assist IRC with the development of an Emergency Response Plan for the water system. Labor gory Hours Rate Cost Officer Principal/ Associate 4 155 $620 48 140 $6, 720 Senior Professional 24 120 $2,880 Professional II 80 100 $8, 000 Professional I 16 80 $1,280 _ Project Administration 40 60 2 400 TOTAL HOURS 212 SALARY OUTSIDE PROFESSIONALS $21 ,900 NWTC OTHER DIRECT COSTS $2,000 GRAND TOTAL $1500 USE UPPER LIMIT NOT-TO-EXCEED $25,400 25 400 mh1574.doc