HomeMy WebLinkAbout2009-219 Qcr � _ a� 9
WORK ORDER NUMBER 13
Thi Work Order Number 13 is entered into as of this 18th day of
2009 , pursuant to that certain Continuing Contract Agreement for
Profe sional Services entered into as of April 6 , 2004 and amended effective April 7 , 2007
(as so amended , the "Agreement' ) , by and between INDIAN RIVER COUNTY , a political
subdivision of the State of Florida ( " COUNTY " ) and CAMP DRESSER & McKEE INC .
( " CONSULTANT" ) .
The COUNTY has selected the Consultant to perform the professional services set
forth on Exhibit 1 ( Scope of Work ) , attached to this Work Order and made part hereof by
this reference . The professional services will be performed by the Consultant for the fee
schedule set forth in Exhibit 1 ( Fee Schedule ) , attached to this Work Order and made a
part hereof by this reference . The Consultant will perform the professional services within
the timeframe more particularly set forth in Exhibit 1 (Time Schedule ) , attached to this
Work Order and made a part hereof by this reference all in accordance with the terms and
provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement ,
nothing contained in any Work Order shall conflict with the terms of the Agreement and the
terms of the Agreement shall be deemed to be incorporated in each individual Work Order
as if fully set forth herein .
IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of
the date first written above .
CONSULTANT : BOARD OF COUNTY COMMISSIONERS
CAMP DRE SERA McKEE INC . OF IN RIVER COUNTY
-----__
By : Y _
Ci iairman
Title : Principal Engineer
BCC Approved Date : Au ust 18,_2009_
Attest : J . K . Barton , Clerk of Court
By � L� �
Deputy Clerk
Approved :
(J seph A . Baird , County Administrator
�p o d as to form and legal sufficiency :
// Marian E . Fell , Senior Assistant County Attorney
1111/
EXHIBIT 1
SCOPE OF WORK
INDIAN RIVER COUNTY
SOUTH COUNTY WATER TREATMENT PLANT
DESIGN, PERMITTING, BIDDING AND CONSTRUCTION SERVICES FOR CONSTRUCTION
OF PROPOSED WELL NO . 7
BACKGROUND
Indian River County Department of Utility Services (County) owns and operates the South
County Water Treatment Plant (WTP) which currently operates with six existing Upper
Floridan Aquifer (UFA) production wells . The existing Consumptive Use Permit (CUP) for the
South County WTP also includes a future permitted seventh well that has not yet been
constructed due to previous concerns over the potential impacts of the well on neighboring
citrus operations to the south in St. Lucie County; however, both the St. Johns River Water
Management District (SJRWMD) and the South Florida Water Management District have
recently encouraged the County to pursue construction of Well No. 7 as citrus operations have
dwindled south of the County line .
The following is the scope of services to be provided under this authorization.
SCOPE OF SERVICES
CDM will perform the following task services .
TASK 1 . 0 PRE-APPLICATION MEETING WITH SJRWMD
CDM will prepare for and participate in a pre-application CUP meeting with SJRWMD to
discuss the potential locations for Well No . 7. It is assumed that this meeting will be held at the
Palm Bay Operations Center for SJRWMD and will involve two CDM employees in addition to
County staff.
TASK 2 . 0 SITING OF WELL
CDM will rely on the existing groundwater models, proposed location in the existing CUP and
discussions with SJRWMD to determine the ultimate location of Well No. 7. The existing
model (s) assumed a particular location for the new well, and in an effort to minimize the need
for additional modeling, CDM will assume that the modeled location is acceptable to the
County and proceed accordingly. CDM will prepare proposed location figures for Well No . 7
for the basis of discussion at the pre-application meeting described in Task 1 .0.
It is anticipated that the County will coordinate with the Parks and Recreation Department to
confirm that the ultimate location for Well No . 7 will be compatible with future development
plans of the South County Park. CDM' s involvement in negotiating with the Parks and
Recreation Department will be on an as needed basis only. The assumptions made in this task,
should CDM' s assistance be needed , are that CDM will conduct one coordination meeting and
schedule one site visit with the Parks and Recreation Department prior to finalizing the well
location, in the event that this has not yet been conducted during the modeling process by other
consultants. Upon finalization of the well locations, CDM will contract with a surveyor to
survey the well location and the proposed piping corridors for use in preparing the contract
A4 j12355.doc
drawings . If CDM' s services are not necessary, this task will include only the surveying of the
well site and proposed pipeline corridor once the well location is finalized by County staff.
TASK 3. 0 WELL NO. 7 DESIGN
Subtask 3 . 1 Well Construction Details
CDM will base the design of the new well on the well construction details of the most recently
constructed Well No . 3 at the South County WTP, available hydrogeologic data, and input from
the County and SJRWMD . This information will be used to most accurately identify the
production zones and estimate the casing depth (both surface casing and well casing) and total
depth for the new well . It is anticipated that the production well will be 164nches in diameter,
which is consistent with the current permitted size of Well No . 7. The well construction
methods and materials will be specified to be consistent with the existing production wells or as
otherwise requested by County staff.
It is anticipated that the cased depth of the new well will be between 350 and 400 feet below
land surface, and the total depth will range between 700 and 730 feet below land surface . Well
depth will be adjusted to maximize the productivity of the well. Several logs will be required to
be completed by the contractor upon completion of the open hole including gamma ray,
resistivity, and caliper logs, as well as a television survey to document the condition of the open
hole . CDM will witness the completion of each log.
Subtask 3 . 2 Wellhead and Appurtenances
This subtask will provide for the design of the pump, motor, column pipe, line shaft, bearings,
discharge head, mechanical seal, motor, pressure relief valves, blow off valves, flow meter,
drawdown transducer, pressure gauges, discharge piping, pad, support pedestals, and other
appurtenances associated with the above-ground components of the wellhead . The
configuration of the wellhead will be consistent with the design of the County' s recently
reconfigured South County WTP (specifically Well No . 3) wells unless otherwise directed by
County staff.
The wellhead design will also include provisions for a control panel, main disconnect, remote
operation, and emergency power connection (via plug-in receptacles) . Dedicated emergency
power for the new site will not be included in the contract documents, since the County owns
portable generators that can be moved between sites as needed .
Subtask 3 . 3 Raw Water Piping
CDM will design the raw water piping from the new well site to the existing WTP (or to the
nearest manifold raw water pipe) in a manner consistent with the current raw water piping.
Ultimate design of the raw water piping will be dependent on the well site identified in Task
2. 0. Every effort will be made to connect the new well to existing manifolds, if physically and
hydraulically feasible, to minimize expense to the County . The raw water piping will include
isolation valves and air release valves as necessary to maximize operational flexibility .
TASK 4. 0 INSTRUMENTATION AND PROGRAMMING
The new instrumentation, programming and controls associated with Well No . 7 will require
integration into the WTPs' SCADA systems and PLC . The integration will involve modifications
to the SCADA system to include control screens for the new well and additional modifications
to incorporate telemetry readings for flow, drawdown, remote operation capabilities, and
required alarming.
A-2 j12355.doc
CDM will incorporate specifications for the integration of the instrumentation and controls for
the new Well No . 7 in the Contract Documents . Communications at the South County WTP rely
on wireless telemetry; CDM will design the respective systems accordingly.
TASK 5. 0 WELL CONSTRUCTION PERMITTING
In order to construct the new Well No. 7, the County must file for a construction permit with
FDEP and SJRWMD, in addition to the CUP modification (issued by SJRWMD) . Preparation of
the CUP modification is addressed in Task 6 . 0 below .
CDM will prepare and submit the " Specific Permit to Construct Potable Water System
Components" (FDEP Form 62-555 .900(1 ) ) prior to bidding the project. Issuance of the permit by
FDEP will allow the County to construct the well and conduct performance testing .
Upon completion of the well construction and demonstration of performance testing by the
Contractor, CDM will prepare and submit the / Certification of Construction Completion and
Request for Clearance to Place Permitted PWS Components into Operation' (FDEP Form 62-
555. 900(9) ) . Approval of this form by FDEP will allow the County to place the new well into
service, pending resolution of all related CUP permit items and issuance of the CUP
modification.
In addition to the FDEP permits described above, SJRWMD requires the applicant to complete
the State of Florida Permit Application to Construct, Repair, Modify or Abandon a Well " form
(SJRWMD Form 4013-3-1) and a subsequent well completion form. Completion and submittal of
these two forms will be the responsibility of the successful bidder. Preparation of the SJRWMD
forms is not included in this Scope of Services .
It is assumed that the construction of the new well will require an Administrative Site Plan
Approval from the County' s Planning Department. The budget for this task reflects the need for
administrative approval, and not full scale site plan approval .
TASK 6. 0 CONSUMPTIVE USE PERMIT MODIFICATION (ONLY IF NECESSARY)
Subtask 6 . 1 Review of Existing MODFLOW/SEAWAT Models
CDM will obtain, review and evaluate the groundwater models and model documentation for
the MODFLOW and SEAWAT models of the County developed by PBS&J for Indian River
County Utilities . CDM will prepare a letter request for County signature requesting this
information from PBS&J if the County is not already in possession of the electronic modeling
files . The purpose of the review will be for the CDM engineers/ hydrologists to become familiar
and comfortable with the existing groundwater models for use in support of the SJRWMD CUP
modification and final siting of the well . For the purposes of this scope of work, it is assumed
that these existing models are sufficiently calibrated and acceptable to the SJRWMD for CUP
impact analysis . If additional model calibration is required or Well No . 7 is not adequately
represented in the model, additional services will be negotiated with the County under separate
cover.
Subtask 6 . 2 Preparation of Technical Memorandum
CDM will prepare a brief technical memorandum (TM) describing the model modifications, use
and results that supports the changes to the County' s CUP application. The draft will be
submitted to the County for review and comment. CDM will incorporate comments from the
County and will submit three copies of the TM and the model input and output files on
A-3 j12355.doc
Compact Disc (CD) to SJRWMD along with the application for permit modification. The County
will receive two copies of the final TM along with the model files on CD.
Subtask 6 . 3 Application for CUP Modification
It is the County' s intention to modify the County' s pending CUP to permit and construct the
proposed Well No . 7 at the South County WTP, which is already included in the County' s CUP
(no additional allocation associated with the proposed well) . Based on conversations with Ms .
Leslie Church, with SJRWMD CUP Regulation in Palm Bay, the addition of the new well is a
major modification of the County' s CUP even though no additional allocation will be requested .
The impact evaluation must be redone to demonstrate that there will be no impacts to the
existing legal users or the water resources in present conditions. In addition, a complete permit
application will need to be resubmitted to SJRWMD . Given the recent application for
modification and subsequent issuance of numerous Temporary CUP' s by SJRWMD, much of
the information from that application can be reused for this permit modification. The estimated
budget includes 2 responses to Requests for Additional Information from SJRWMD, but does
not include any modifications to the modeling for such efforts .
TASK 7. 0 PREPARATION OF CONTRACT DOCUMENTS
This task provides for the preparation of drawings and specifications, conducting formal
reviews of the contract documents at specified completion levels, and developing an opinion of
probable construction cost.
Subtask 7. 1 Preparation of Contract Documents
CDM will prepare final construction drawings and specifications suitable for inviting
competitive construction bids for this project. The technical specifications will utilize CSI' s
sixteen division, three-part format. The design shall be complete (as applicable to the Project)
including site improvements, appurtenances, process and ancillary equipment, accessories,
wiring, piping, foundations, substructures, electrical controls, detailed drawings, technical
specifications, tables, charts, schedules, and other documentation as may be necessary for the
Project. The County will provide the front end documents to be included in the bid package .
Subtask 7. 2 Technical Review Committees
CDM will assemble a group of technical experts to participate in a technical review committee
(TRC) and conduct a technical review of the contract documents at specified completion levels
throughout the Project. Specific work products will include draft contract documents for review
and comment by the County at the 50 and 90 percent design levels. CDM will submit five sets of
review documents to the County at each level. County staff will be encouraged to participate in
the TRC meetings to be scheduled after review of the draft documents by the County . CDM will
address and incorporate all appropriate review comments received from the County .
Subtask 7. 3 Final Contract Document Submittal
CDM will submit five sets of final contract documents to County staff prior to bidding
advertisement for the Project. CDM will also provide digital files of plans and technical
specifications to the County . The County will advertise for bids; CDM will provide the
documents to prospective bidders on behalf of the County with the cost of production to be
paid by the contractor upon receipt of the packages.
Subtask 7. 4 Preparation of Probable Construction Cost
CDM will prepare an opinion of the probable construction cost at the 90 percent completion
A=4 112355-doc
level. The final estimate of probable construction cost shall be delivered to County staff prior to
the opening of bids for the Project.
TASK 8.0 BIDDING SERVICES
CDM will assist the County in obtaining bids for the construction of the new production well .
Detailed services to be provided under this task include the following:
■ CDM will coordinate the advertisement of the bid, respond to communication from
potential bidders, and issue addenda as needed .
■ CDM will prepare for and attend a pre-bid meeting with potential bidders at the South
County WTP.
■ CDM will sell bid documents on behalf of the County, as needed .
■ CDM will attend the bid opening, evaluate bids and recommend a bidder for Award of
Contract to the County .
■ After issuance of Notice of Award by the County, CDM will assist the County in preparing
the construction contract, request and review information from the Contractor, and advise
the County on finalizing the Contract.
■ CDM will prepare a Notice to Proceed and provide the document to the County for issuance
to the Contractor.
TASK 9. 0 GENERAL SERVICES DURING CONSTRUCTION
Subtask 9. 1 Pre-Construction Meeting
CDM will prepare for and participate in a preconstruction meeting to be attended by the
Contractor, the County and CDM representatives . Preconstruction meeting minutes will be
distributed to all attendees .
Subtask 9. 2 Progress Meetings During Construction
CDM will conduct monthly progress meetings with County staff and the Contractor during the
construction/ rehabilitation phase of the project. Progress meetings will be held at the South
County WTP. Meeting minutes will be prepared and distributed to attendees after each
progress meeting.
Subtask 9. 3 Resident Project Representative
CDM will provide part time construction oversight during the construction of the well. CDM
will coordinate with the Contractor to be on site during the construction of critical components
of the project, all testing activities, to collect or witness the collection of all samples (grout, soil
cuttings, etc . ) and to verify locations of various components prior to installation, as needed .
CDM will also conduct periodic site visits during other periods of construction. CDM
anticipates approximately 6 hours per week of construction oversight will be required to insure
that all quality controls are in place on the part of the contractor and to guard the County
against defects and / or deficiencies in such work that may not conform to the Contract
Documents . CDM' s project representative will keep a field log of activities observed during
each site visit. The field log will be made available to the County upon request.
A-5 j12355.doc
Subtask 9. 4 General Contract Administration
CDM will review and approve shop drawings and samples, results of tests submitted by the
Contractor and other data which the Contractor is required to submit in accordance with the
Contract Documents . CDM will also review all applications for payment and accompanying
data and schedules submitted by the Contractor to determine that the requested amount due to
the contractor is consistent with the field observations and progress to date at the time of
submittal . CDM will provide services in connection with preparing change orders to reflect
approved changes to the construction project.
Subtask 9. 5 Record Drawings
Upon completion of the construction activities, CDM will prepare record drawings which will
document all deviations from the bid drawings that were approved during construction. The
contractor will be required to provide to CDM a marked-up set of bid drawings detailing all
deviations made throughout construction. These mark-ups will be the basis for the record
drawings . CDM will provide three full sets of final record drawings, as well a CD containing
electronic files in the AutoCAD format.
OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES
This authorization does not include :
■ Modifications to the PBS&J groundwater model;
■ Detailed Siting Analysis for Well No . 7 (will rely on current location of Well No. 7 in
model/ CUP unless otherwise indicated);
■ Water quality sampling and testing . The Contractor will provide the water quality testing
associated with the new well as part of the contract. The County will collect the required
bacteriological samples and contract directly with a laboratory to provide analytical services
for the Bactis.
■ Preparation and submittal of the SJRWMD well construction and well completion forms (to
be completed by contractor) .
■ Design services associated with wellhead enclosures (not included per discussions with
County staff) .
COUNTY RESPONSIBILITIES
The County will provide all reasonable data requested by CDM for the purpose of completing
the aforementioned tasks . The County will also provide a timely review of all work products
and all permit fees. The County will coordinate analytical laboratory services, as needed, and
provide staff for collection of all water quality samples not required of the contractor . Front-end
documents to be used in the bid package will be provided by the County and shall be the most
current version approved by the County Attorney' s office .
SCHEDULE
CDM will begin work immediately upon authorization of this Work Order . The following
schedule is projected for this project:
Design - Completed within 60 days of Notice to Proceed
Permitting - Estimated complete within 60 days of application
Bidding - Approximately 30 days upon advertisement
Construction - Approximately 90 days
A-6 j12355.doc
EXHIBIT 1
INDIAN RIVER COUNTY
DESIGN , PERMITTING, BIDDING AND CONSTRUCTION SERVICES FOR SOUTH COUNTY WTP WELL NO. 7
Senior
Senior Support Staff Support Project
Task Officer Associate Principal Professional Professional 11 Services Services Administration Total Hours
Task 1 .0 — Pre-Application Meeting with SJHWMD 0 4 0 4 0 0 0 2 10
Subtotal 0 4 0 4 0 0 0 2 10
Task 2.0 — Siting of Well 0 8 0 6 8 2 4 2 30
Subtotal 0 8 0 6 8 2 4 2 30
Task 3.0 — Well No, 7 Design
Subtask 3. 1 - Well Construction Details 0 6 2 0 16 4 4 2 34
Subtask 3.2 - Wellhead and Appurtenances 0 8 8 0 16 8 4 2 46
Subtask 3.3 - Raw Water Piping 0 8 0 16 1 16 8 12 2 62
Subtotal 0 22 10 16 48 20 20 6 142
Task 4.0 — Instrumentation and Programming 00 16 16 40 8 16 8 104
Subtotal 0 0 16 16 40 8 16 8 104
Task 5.0 — Well Construction Permitting 0 4 0 16 16 2 1 4 4 46
Subtotal 0 4 0 16 16 2 4 4 46
Task 6.0 — Consumptive Use Permit Modification
Subtask 6. 1 - Review of Existing MODFLOW/SEAWAT Model 0 2 6 24 8 8 4 2 54
Subtask 6.2 - Prepare ModelingTechnical Memorandum 0 4 8 40 16 8 4 2 82
Subtask 6.3 - Application for Consumptive Use Permit Modification 2 4 20 32 40 16 8 4 126
Subtotal 2 10 34 96 64 32 16 8 262
Task 7.0 — Preparation of Contract Documents
Subtask 7. 1 - Preparation of Contract Documents 2 2 6 40 24 4 16 8 102
Subtask 7.2 - Technical Review Committees 4 8 16 8 8 4 0 2 50
Subtask 73 - Final Contract Documents Submittal 0 0 4 8 8 4 8 8 40
Subtask 74 - Preparation of Probable Construction Cost 2 4 0 2 8 0 0 2 18
Subtotal 8 14 26 58 48 12 24 20 210
Task 8.0 - Bidding Services 0 0 4 0 16 0 0 16 36
Subtotal 0 0 4 0 16 0 0 16 36
Task 9.0 - General Services During Construction
Subtask 9. 1 - Pre-Construction Meeting0 0P38
2 2 0 0 2 8
Subtask 9.2 - Pro ress Meetings DuringConstruction 0 0 16 20 0 0 8 60
Subtask 9. 3 - Resident Project Representative 0 0 24 128 0 0 32 188
Subtask 9. 4 - General Contract Administration 8 0 0 48 0 0 32 96
Subtask 9. 5 - Record Drawings 0 0 4 4 8 16 4 44
Subtotal 8 0 46 202 8 16 78 396
TOTAL 18 62 128 258 442 84 100 144 1236
cmj12316 Exhibits Table As
ATTACHMENT 1
BUDGET
PROJECT : Design, Permitting, Bidding and Construction of South County WTP
Well No . 7
PROJECT
DESCRIPTION : As Outlined in the Scope of Services .
REFERENCE : Agreement between Indian River County Board of County
Commissioners and Camp Dresser & McKee Inc .
Labor Category Hours Rate Cost
Officer 18 $ 200 $ 3,600
Associate 62 $ 190 $ 11 ,780
Principal 128 $ 180 $ 23,040
Senior Professional 258 $ 145 $ 37,410
Professional Il 442 $ 130 $ 57,460
Senior Support Services 84 $ 110 $ 9 ,240
Staff Support Services 100 $ 80 $ 8,000
Project Administration 144 $ 75 $ 10,800
TOTAL HOURS 1 ,236
SALARY $ 161 ,330
OTHER DIRECT COSTS $ 61500
OUSIDE PROFESSIONALS - Surveyor $ 41500
GRAND TOTAL $ 172,330
USE AN UPPER LIMIT (NOT TO EXCEED) $ 172,330
112316 Exhibits Tables.xls