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Home My WebLink About2003-203 ORIGINcm y "� o - � 0S 1701 Highway A- 1 -A, Suite 301 Vero Beach, Florida 32963 tel : 772 231 -4301 fax: 772 231 -4332 July 9, 2003 Ms . Polly Kratman Managing Director Indian River County Solid Waste Disposal District 1325 74th Avenue SW Vero Beach, Florida 32960 Subject: Additional Engineering Services IRFWCD and CUP Permitting Indian River County Solid Waste Disposal District CDM Work Authorization No . 26 Dear Ms . Kratman: CDM is pleased to submit this proposal to IRC to perform engineering services for the above referenced project. This project is to provide additional permitting services for work required as part of the Indian River Farms Water Control District (IRFWCD) permitting to abandon a portion of the C-5 canal. In addition, CDM will be providing assistance in responding to another Request for Additional Information (RAI) from the St. Johns River Water Management District (SJRWMD) for the Consumptive Use Permit. The Engineering Work Authorization, Scope of Services, and Project Budget are provided herewith as Attachments A, B, and C, respectively. We look forward to the opportunity to assist IRC in performing this project. If you have any questions or require additional information, please call me at your convenience . Very truly yours, Approved by : Jo adner, P. E . Alex H . Makled, P. E . , DEE Seru oject Manager Vice President Camp Dresser & McKee Inc . Camp Dresser & McKee Inc . File : 0000-AHMNB-MT . AHMIRC 6706-Permit-E110 cc : Martin J . Lewis, P. E. , CDM/ VRB mh1267 consulting • engineering • construction • operations ATTACHMENT A ENGINEERING WORK AUTHORIZATION Date: Work Authorization No . 26 For Consulting Services County No . 9901-26 Camp Dresser & McKee Inc . (Consultant) CDM Project No , I. PROTECT DESCRIPTION Consulting Engineering services to provide additional permitting services for work required as part of the Indian River Farms Water Control District (IRFWCD) permitting to abandon a portion of the C-5 canal. In addition, CDM will be providing assistance in responding to another Request for Additional Information (RAI) from the St. Johns River Water Management District (SJRWMD) for the Consumptive Use Permit. II. SCOPE OF SERVICES Reference is made to Attachment B, the attached Scope of Services and the " Professional Engineering Services Master Agreement for Solid Waste" . III . CONSULTING ENGINEER INSURANCE REQUIREMENTS A. Workers Compensation Insurance in accordance with Florida Statues . Be Automotive Liability with coverage of $1 ,000,000 for a combined single limit. C. General Liability with a limit of $2,000,000 for general aggregate damage. D . Professional Liability with an aggregate limit of $3,000,000 . IV. COMPENSATION FOR SERVICES Task 1 . 0 - Additional Assistance with Not To Exceed $ 18,426 . IRFWCD Permitting Task 2 . 0 - Additional Assistance with Not To Exceed $ 19,965 . Consumptive Use Permitting Total $ 38,391 . A- 1 mh1267 Not To Exceed Cost Elements - Salary Cost Basis with Upper Limit For the basic services performed on a salary cost basis with an upper limit, IRC agrees to pay CDM as follows : For engineering services performed by CDM, the payment will be equal to the salary cost of such services for each employee times 2. 35 for overhead and profit plus actual out-of-pocket expense costs . Salary cost is equal to 1 .393 times direct salary costs and is defined as the cost of salaries (including sick leave, vacation, and holiday pay applicable thereto) for time directly chargeable to the project; plus unemployment, excise, and payroll taxes; and contributions for social security, employment compensation insurance, retirement benefits, and medical and other group insurance benefits . Actual out-of-pocket expense costs are all costs other than salary costs that are incurred during the progress of the work . The actual out-of-pocket expense costs include : air fare, automobile rental if required, mileage charges, parking tolls, taxi, meals, and lodging all in accordance with reimbursement rates set forth in Section 112. 061 , Florida Statutes (1999), as amended, and telephone, printing and reproduction costs, and other miscellaneous costs incurred specifically for this project. The maximum cost for blueprint sheets is $1 . 10. The maximum cost for mylar sheet is $11 . 00 and sepia sheet is $5 . 00. The charges for in-house computer program and word processor usage will be at CDM' s regular rates . For outside computer services, charges will be made at invoiced cost to CDM . SUBMITTED BY: APPROVED BY: CAMP DRESSER & McKEE INC . INDIAN RIVER COUNTY Solid Waste Disposal District '7 By . Al H. Makled, P. E ., DEE C airman Kenneth R. Macht eo ice President CC Approved : August 12 , 2003 Witnessed by: Attest: J . K. Barton, Clerk /�A /X/J -oe aloelat1d, ;057(atz'i' By: Deputy Clerk A-2 mh1267 ATTACHMENT B SCOPE OF SERVICES AND PROJECT SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ADDITIONAL ENGINEERING SERVICES FOR IRFWCD AND CUP PERMITTING PROJECT UNDERSTANDING The Indian River County Solid Waste Disposal District (SWDD) has been working to acquire some of the permits necessary to begin developing the Northern Expansion Area. CDM has been assisting SWDD with acquiring a permit from the IRFWCD to abandon a portion of the C- 5 canal. CDM has also been assisting SWDD in obtaining a Consumptive Use Permit from the SJRWMD . Because additional information is required to complete these two permitting steps, CDM is proposing additional scope and budget to complete this work. TASK 1 . 0 - ADDITIONAL ASSISTANCE WITH IRFWCD PERMITTING This project is to provide additional permitting services for work required as part of the Indian River Farms Water Control District (IRFWCD) permitting to abandon a portion of the C-5 canal. As part of this permitting work, Carter Associates Inc . developed a model of C-5 drainage basin. CDM assisted in the evaluation of multiple alternatives by using Carter's model to simulate eight different scenarios for the routing of the C-5 bypass canal. The selected scenario is a routing of the C-5 bypass canal to the south to connect with the C-6 canal. In addition, an agreement is being developed between Indian River County Solid Waste Disposal District and the IRFWCD . This agreement documents the approval of the abandonment of the C-5 canal by the Farms District and allows SWDD to abandon the C-5 canal in phases as it is needed. CDM will be providing assistance to SWDD as this agreement is developed and finalized. TASK 2. 0 - ADDITIONAL ASSISTANCE WITH CONSUMPTIVE USE PERMITTING CDM has had numerous conversations and meetings with the SJRWMD in preparing the CUP application and in responding to Requests for Additional Information. SJRWMD has expressed concern about impacts to existing onsite wetlands as well as existing offsite wetlands . Another IRAI has been received SWDD which requires a response regarding wetlands impacts . The alternative route for the C-5 bypass canal which was finally chosen has resulted in a need to modify the plan to protect wetlands from impacts due to dewatering. This modification of the plan will be a part of the RAI response to be submitted to the SJRWMD . This scope includes the development of a RAI response in conjunction with SWDD staff and interaction with SJRWMD regulatory staff. B- 1 mh1267 SCHEDULE Task Completion Date 1 . 0 Additional Assistance with IRFWCD Permitting Augist 15, 2003 2. 0 Additional Assistance with CUP Permitting July 30, 2003 B_2 mh1267 ATTACHMENT C4 PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ADDITIONAL ENGINEERING SERVICES FOR IRFWCD AND CUP PERMITTING PROJECT: Indian River County SWDD Additional IRFWCD and CUP Permitting DESCRIPTION: Task 1 . 0 - Additional Assistance for IRFWCD Permitting CONTRACT REFERENCE: Agreement between Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category, Hours Rate Total Associate / Principal (ENEV-7/ 8) 40 $45 .00 $1,800 . Engineer (ENEV-5/ 6) 60 $35 .00 $2,100 . Engineer (ENEV-3/ 4) 24 $25 .00 $600 . Drafter/ Designer 24 $18 . 00 $432 . Support 22 $15 . 00 $330 . Total Hours 170 Direct Salary Cost $5,262. Indirect Salary Cost (0 .393) $2fO68 , TOTAL SALARY COST $7,330 . SALARY COST TIMES MULTIPLIER (2 .35) $17,226 . OTHER DIRECT COSTS: Printing, Copies, Communication, Computer 1200 . TOTAL ESTIMATED FEE $1&426 , For the basic services under this Agreement, the County agrees to pay the Consultant a fee not to exceed of $18,426. Partial payments will be made on a monthly basis in accordance with the referenced contract. C- 1 mn1267 4 ATTACHMENT C-2 PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ADDITIONAL ENGINEERING SERVICES FOR IRFWCD AND CUP PERMITTING PROJECT: Indian River County SWDD Additional IRFWCD and CUP Permitting DESCRIPTION: Task 2.0 - Additional Assistance for CUP Permitting CONTRACT REFERENCE: Agreement between Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category, Hours Rate Total Associate / Principal (ENEV-7/ 8) 32 $45 . 00 $1 ,440 . Engineer (ENEV-3/ 4) 120 $25 .00 $3,000 . Drafter/ Designer 40 $18 . 00 $720 . Support 36 $15 . 00 $540 . Total Hours 228 Direct Salary Cost $5,700 . Indirect Salary Cost (0 .393) $2,240 , TOTAL SALARY COST $7,940 . SALARY COST TIMES MULTIPLIER (2.35) $18,659 . OTHER DIRECT COSTS: Printing, Copies, Communication, Computer $1f306 , TOTAL ESTIMATED FEE $194965 , For the basic services under this Agreement, the County agrees to pay the Consultant a fee not to exceed of $19,965 . Partial payments will be made on a monthly basis in accordance with the referenced contract. C-2 mh1267 Y . f Indian River County Solid Waste Disposal District Additional Permitting Services -- IRFWCD and CUP Permitting DETAILED SUMMARY OF HOURS AND SALARY COSTS Task Task No Description Officer Principal Engineer 5/6 Engineer 3/4 Engineer 1 /2 Drafter Clerical Totals $60 . 00 $45 . 00 $ 35 . 00 $25 . 00 $22 . 00 $ 18 . 00 $ 15 . 00 hrs hrs hrs hrs hrs hrs hrs hours $ 1 . 0 Additional Assistance with IRFWCD Permitting Additional Stormwater Modeling 0 16 60 0 0 24 10 110 $ 31402 C-5 Agreement Review & Meetings 0 24 0 24 0 0 12 60 $ 11860 NOT TO EXCEED SUBTOTAL - IRFWCD Permitting 0 40 60 24 0 24 22 170 $ 5 , 262 2 . 0 Additional Assistance with CUP Permitting Additional CUP Dewatering modeling 0 16 0 80 0 24 20 140 $ 31452 RAI Response 0 16 0 40 0 16 16 88 $ 21248 NOT TO EXCEED SUBTOTAL - CUP Permitting 0 32 0 120 0 40 36 228 $ 5 , 700 GRAND TOTAL OF CDM LABOR--Hours 0 72 60 144 0 64 58 398 $ 10 , 962 7/9/2003 mh 1267 Page 1