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Home My WebLink About2004-303 BOARD OF COUNTY COMMISSIONERS f Arthur R. Neuberger Wesley S. Davis Chairman COQ District I District 2 � Gary C. Wheeler Thomas S. Lowther - District 3 District 4 ORIO�' Sandra L. Bowden District 5 December 7 , 2004 Mr. Patrick Howard , Financial Specialist Florida Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee , FL 32399-2100 RE : Indian River County , Modification to Work Plan Request Number Two (#2 ) C . D . B . G . Contract #03DB - 1A- 10-40-01 - H12 Dear Mr. Howard ; Please find attached , three ( 3 ) original , executed modification forms to extend the current grant ending date from January 28 , 2005 to July 28 , 2005 . Currently two (2 ) homes are complete . Ten ( 10 ) homes are under construction , five ( 5 ) of which are near completion and we are waiting for final paperwork from the contractor . Also , four (4 ) replacement units are in the permitting process . The ten ( 10 ) homes under construction were under construction in September when Hurricanes Frances and Jeanne made direct hits to the area . All ten ( 10) of the homes were damaged , of which five ( 5 ) were damaged heavily . All five ( 5 ) are still waiting for final claim amounts from their insurance carriers . The contractors were unable to continue with construction until insurance issues are settled . Also with power outages for extended periods and shortage of available construction materials , construction has been delayed . This six (6 ) months time extension will allow sufficient time to complete construction on the original sixteen ( 16 ) homes , prepare and submit an amendment to increase the total number of homes addressed and complete construction of the additional homes . 1840 25`h Street, Suite N-158 Vero Beach, FL 32960-3365 Telephone: 772-226-1490 FAX: 772- 770-5334 Suncom: 224-1490 e-mail: kmassung@ircgoucom Mr . Patrick Howard December 7 , 2004 Page 2 Should you have any questions , please do not hesitate to contact Mr . Fred Fox , our Grants Administrator . Sincerely , Arthur R . Neuberger, Chairman Board of County Commissioners ARN /kim Enclosures cc : Fred Fox Enterprises , Inc . Gale Carmoney , Senior Planner F : \BCC\Art Neuberger\Mod . # 2 Letter for CDBG Grant. doc MODIFICATION TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND INDIAN RIVER COUNTY MODIFICATION NUMBER #2 This Modification is made and entered into by and between the State of Florida , Department of Community Affairs , ("the Department") , and Indian River County , (" Recipient") , to modify DCA Contract Number 03DB -1A- 1040 =01 = H12 , dated January 29 , 2003 , ("the Agreement") . WHEREAS the Department and the Recipient have entered into the Agreement, pursuant to which the Department provided a grant to Recipient under the Small Cities Community Development Block Grant (" CDBG ") Program of $750 , 000 . 00 ; and WHEREAS the Department and the Recipient desire to modify the Agreement by extending the proj ct' s completion deadline date . NOW, THE EFORE , in consideration of the mutual promises of the parties contained herein , the parties gree as follows : 1 . The term o the Agreement is extended so that its termination date is now July 28 , 2005 for al intents and purposes . 2 . The Scope f Work to this Agreement, is hereby modified as set forth in the Revised Activity Wok Plan , which is attached hereto and incorporated herein by reference . 3 . The Department and Recipient agree that the Agreement shall henceforth be governed by the provisions of Rule Chapter 913-43 , Florida Administrative Code , as modified and effective March 28 , 2002 . 4 . All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification , effective as ' of the date of the execution of this Modification by both parties . 5 . All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement . IN WITNESS WHEREOF , the parties hereto have executed this document as of the dates set out herein . DEPARTMENT O COMMUNITY AFFAIRS INDIAN RIVER COU T BY : B Janice Brownin , Director hur R. Neuberggr, C firman Division of Hou ing and Community Development Board of County Commissioner DATE : DATE : December 7 , 2004 DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN RECIPIENT Indian River County DATE PREPARED November 2 , 2004 CONTRACT NO , 03DB-1A-10-40-01 -H12 PROJECT BUDGET $ $750 ,000 .00 Date Start Date End Describe Proposed Action to be Undertaken or Contract Special Condition # Units to Proposed Proposed ( month & ( month & Clearance Documentation be $$ to be Administration year) year) to be Submitted by " Date End" Completed Requested $$ to be by " Date by " Date Requested by End" End " " Date End " 01 /03 02/03 Submit Request for Release of Funds & Environmental Conditions 0 0 .00 0 .00 03/03 04/03 Submit documentation to clear Special Condition Numbers 0 0 . 00 6 , 817 . 00 03/03 05/03 Solicit for Homes to Address 0 0 . 00 0 .00 06/03 07/03 Solicit for Contractors/Surveyors/Abstractors 0 0 . 00 123414 .92 08/03 09/03 . Verify Title and Income Information 0 0 . 00 0 . 00 10/03 11 /03 Prepare Work Write Ups 0 0 .00 0 .00 11 /03 12/03 Selection of Permanent Relocation Contractors 0 1 ,050 .00 23 , 891 .36 12/03 06/04 Bid Out Rehabilitation Construction 0 0 . 00 0 . 00 03 /04 12/04 Bid Out Demolitions — Award Contracts 0 0 .00 0 . 00 03 /04 12/04 Award Rehabilitation Contracts — Issue NTP 0 35000.00 75900. 00 07/04 11 /04 Construction 6% Complete 2 23990 . 18 11 ,850 . 00 11 /04 01 /05 Construction 31 % Complete 2 903000 . 00 15 ,000 . 00 01 /05 03/05 Construction 68% Complete 8 3609000 .00 152000 .00 03/05 06/05 Construction 100 % Complete 4 1829959 . 82 17 , 126 .72 06/05 07/05 Submit Administrative Closeout 0 0 .00 0 .00 Note: more than one activity may be included per form. j MODIFICATION TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND INDIAN RIVER COUNTY MODIFICATION NUMBER #� This Modification is made and entered into by and between the State of Florida , Department of Community Affairs , ("the Department") , and Indian River County , (" Recipient" ) , to modify DCA Contract Number 03DB - 1A- 10 -40 -01 -H12 , dated January 29 , 2003 , ("the Agreement") . WHEREAS , the Department and the Recipient have entered into the Agreement , pursuant to which the Department provided a grant to Recipient under the Small Cities Community Development Block Grant (" CDBG ") Program of $750, 000 . 00 ; and WHEREAS , the Department and the Recipient desire to modify the Agreement by extending the project' s completion deadline date . NOW, THEREFORE , in consideration of the mutual promises of the parties contained herein , the parties agree as follows : 1 . The term o the Agreement is extended so that its termination date is now July 28 , 2005 for all intents and purposes . 2 . The Scope of Work to this Agreement , is hereby modified as set forth in the Revised Activity Work Plan , which is attached hereto and incorporated herein by reference . 3 . The Department and Recipient agree that the Agreement shall henceforth be governed by the provi ions of Rule Chapter 913-43 , Florida Administrative Code , as modified and effective M rch 28 , 2002 . 4 . All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification , effective as of the date of the execution of this Modification by both parties . 5 . All provisions not in conflict with this Modification remain in full force and effect , and are to be performed at the level specified in the Agreement . IN WITNESS WHREOF , the parties hereto have executed this document as of the 0a s set out her n . DEPARTMO MUNITY AFFAIRS INDIAN RIVER COUNT BY : B Janice Br wnin , Directofl Arthur R . Neuberger, Chairma Di 'sion f Ho ing aVC mmunity Development Board of County Commissioners DATE : DATE : December 7 , 2004 -a � . cl 7 r �yy 6Y . + ON DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN , ` r RECIPIENT Indian River County DATE PREPARED November 2 . 2004 CONTRACT NO. 031) BAAA040-01 -H12 PROJECT BUDGET $ $750 ,000 . 00 Date Start Date End Describe Proposed Action to be Undertaken or Contract Special Condition # Units to Proposed Proposed (month & (month & Clearance Documentation year) year) to be Submitted b " Date End" be $$ to be Administration Y Completed Requested $$ to be - --y T)a-t—e by " Date Requested by End " End " " Date End " 01 /03 02/03 Submit Request for Release of Funds & Environmental Conditions 0 0 . 00 0 . 00 03/03 04/03 Submit documentation to clear Special Condition Numbers 0 0.00 6, 817.00 03 /03 05/03 Solicit for Homes to Address 0 0 . 00 0 . 00 06/03 07/03 Solicit for Contractors/Surveyors/Abstractors 0 0 .00 12 ,414 .92 08/03 09/03 Verify Title and Income Information 0 0 .00 0 . 00 10/03 11 /03 Prepare Work Write Ups 0 0 .00 0 .00 11 /03 12/03 Selection of Permanent Relocation Contractors 0 1 ,050 . 00 23 ,891 .36 12/03 06/04 Bid Out Rehabilitation Construction 0 0 . 00 M 0 . 00 03/04 12/04 Bid Out Demolitions - Award Contracts 0 0 .00 0 . 00 03/04 12/04 Award Rehabilitation Contracts - Issue NTP 0 35000 .00 7,900.00 07/04 11 /04 Construction 6% Complete 2 2 ,990 . 18 11 , 850 .00 11 /04 01 /05 Construction 31 % Complete 2 90,000 . 00 15 ,000.00 01 /05 03/05 Construction 68 % Complete 8 360,000 . 00 15 ,000 . 00 03/05 06/05 Construction 100 % Complete 4 1829959 . 82 17 , 126 . 72 06/05 07/05 Submit Administrative Closeout 0 0 .00 0 . 00 Note: more than one activity may be included per form. 1 • „ �, �z, � � :� � d n � swiss � G �� J < STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIR - S " Dedicated to making Florida a better place to call home " ` , C� JEBBUSH THADDEUS L . C Governor Ip 16 8 ' . Governor Sec January 19 , 2005 A' ;1! try ti The Honorable A hur R. Neuberger Chairman, Indian iver County Commission FEB 0 4 2005 1840 25t1i Street, Solite N - 158 Vero Beach, Florida 32960-3365 BOARD 1:.� COUNTY C 0 M PV3S 10 N Re : CI)BG Contract 03DB - 1A - 10-40 -01 -H 12 Reinstatement and Extension Dear Chairman Neuberger : Your letter,, received December 14 , 2004 , requesting a six-month time extension has been reviewed by staff. Given that this project was directly affected by Hurricanes Jeanne and Frances, the fact that there have been no prior modifications to this agreement and the status of Indian River ' s accomplishments On this project, the Department agrees that an extension to your contract will allow the opportunity for your project ' s completion . As you are aware , this grant contract was originally executed on January 29 , 2005 and I must strongly emphasize that Indian River County proceed expeditiously and complete this project Nvitliln the next Six -n1Ot1t11S . The enclosed modification reflects a new grant termination date of July 28 , 2005 . This modification alongwith your request and revised Activity Work Plans have been made part of the approved Agreemejlt . Should you have questions , please call Patrick H rd at 850/922 - 1880 . Inc rely, anice Brow Ing, u reet r ivisi n of Housing an Co munity Developm nt JB/iph Enclosure ce : Fred Fox, red Fox Enterprises , Inc . 2005 Gale Carn ! ney, Senior Planner - Indian River County 2555 SHUMARD OAK BOULEVARD TALLAHASSEE , FLORIDA 32399 - 2100 Phone : 850 . 488 . 8466 / Suncom 278 . 8466 FAX : 850 . 921 . 0781 / Suncom 291 . 0781 Internet address : htt.P : / / wvvw . dca . state . _fl_ . us CRITICAL STATE CONCERN FIELD OFFICE COMMUNITY PLANNING EMERGENCY MANAGEMENT HOUSING & COMMUNITY DEVELOPMENT 2796 Overseas Highway, Suite 21 ,2 2555 Shumard Oak Boulevard 2555 Shumard Oak Boulevard 2555 Shumard Oak Boulevard Marathon, FL 33050-2227 Tallahassee; FL 32399-2100 Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100 (305) 289-2402 (850) 488-2356 (850) 413-9969 (850) 488-7956