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Home My WebLink About2006-303 = = IDocument G701 Till - 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 004 OWNER: 04083 - Indian River County Jail DATE: August 30, 2006 ARCHITECT: Vero Beach, FL TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: 04083 CONTRACTOR: Peter R. Brown Construction, Inc. CONTRACT DATE: June 07, 2005 FIELD: ❑ 13830 58th Street North, Suite 401 CONTRACT FOR: General Construction Clearwater, FL 33760 OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable 10 previously executed Construction Change Directives) Add Video Visitation The original Guaranteed Maximum Price was The net change by previously authorized Change Orders $ 18 003 670 24 The Guaranteed Maximum Price prior to this Change Order was $ 18,725,405 .24 The Guaranteed Maximum Price will be increased by this Change Order in the amount of $ 792,841 .00 The new Guaranteed Maximum Price including this Change Order will be $ 19,518,246.24 The Contract Time will be unchanged by Zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Clemons, Rutherford & Associates, Inc. Peter R. Brown Construction, Inc. Indian River County Board of County Commissioners ARCHITECT (Firm name CONTRACTOR (Firm name) OWNER (Firm name) 2027 Thomasville mad, T ahasse �FL 13830 58th Street Nort to 401 , 1840 25th Street, Vero Beach, FL 32308 Clearwater, FL 337 32960-3365 ADDRE ADDRE NDRESS , . - ' � /)r� BY (Signatur ( re) nature`)� P` "� / :� W 1 li rril : G/Iold ' I J VAOV Art 'Ovr R. ., Ne(iheL; r , (Typed name) (Typed name) (Typed nsrile) Cha irP.i S ( 3o O6 :`. ��/ �0 (� SeptSeptemL��r 12; 2006. DATE DATE I f DATE �s •••. , / ,3 it foam Pore Cu aver) Date G Admin. Legal - - - BUdgBI Dept Risk Mgr. U, AIA Document G701 Ts — 2001. Copyright m 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or chant button of this AIA Document, or any ' portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law_ This document was produced by AIA software at 10:40:17 on 08/30/2006 under Order No. 1000209652_t which expires on 12/5/2006, and is not for resale. User Notes: (4031113313) Peter • cOO U VLTN N. NNWN d.'bl11LCiYIX. LLS. Indian River County Sheriff s Office Video Visitation & Visitor's Center Revised GMP Proposal August 25, 2006 Clarifications and Assumptions Preface Our -proposal incorporates-assumptions-regarding-the -project that further explain-the--scope , - - - program , or quality of construction . The following is a summary of these assumptions . They are presented to clarify our proposal and to minimize any misunderstandings that may occur. It is our intent to provide the very best analysis possible to understand our proposal . General Clarifications 1 . This proposal is based on : • Request for Proposal , 15 pages ; Proposed Cable Distribution System as indicated in Indian River R5dwglb. pdf; and Proposed Booth Layout and Cabinet Details as indicated in Indian RiverRFAdwg2 . pdf as attached to the electronic mail from Captain Bill McMullen dated 3/15/06 . • Proposal Amount $792, 841 which includes the acceptance of Alternate 1 . 2 . The cost for Builder's Risk Insurance and related deductibles for any and all perils , are not included in the contract price. Due to market availability, a policy may not be available at the time this project will commence and if available, deductibles for wind and hail claims may exceed 5% of the policy coverage amount. If the Sales Tax Savings Program is implemented ; Indian River County shall purchase and maintain the Builder's Risk Insurance Policy including assuming responsibility for all deductibles throughout the life of the project and will comply with State Procurement Regulations for Owner Purchases. Peter R. Brown Construction , Inc. shall be listed as an additional insured on the Builder's Risk Policy and a copy of the policy will be made available on request. If Indian River County elects not to procure Builder's Risk Insurance for the project , then the Owner will act as the insurer for the protection of both the Owner and Peter R . Brown Construction , Inc. and its subcontractors and suppliers . In addition , if Builder's Risk Insurance is not procured , then upon request Owner will execute a standard Hold Harmless Agreement for the benefit of Peter R. Brown Construction , Inc. which will confirm that the Owner has assumed the responsibility of all claims which could have been covered by Builder's Risk Insurance and all related deductibles 3 . Permit and Impact Fee costs are included as an allowance of $5 , 000. 4 . CM contingency is included in this proposal in the amount of 2 . 5% and is intended to be used in coordinating the limited design information contained within the RFP associated with the existing facility infrastructure . 5. All warranties will commence on the date of project substantial completion or beneficial use. Page 7 of 7 MA2006 Projects\IRC JaillVideo Visitation\ESTIMATE SUBMITTAL DOCUMENTS\IRCJ Video Vis GMP Clarifications Rev.doc Peter Indian River County Sheriff's Office Video Visitation & Visitor's Center Revised GMP Proposal August 25, 2006 6. The costs contained within the Proposal , unless specifically noted otherwise, are based upon manufacturer's standard listings of colors , finishes , etc . 7. It is assumed that retainage will not be held on CM bonds, insurances , quality control testing and General Condition items in accordance with Article 7. 1 . 7 of the CM Agreement-for-the IRC- Jail -Expansion-2005. -CM--General - Condition--items --will be - - - negotiated as a lump sum amount and isolated as a separate line item in the GMP. The Lump Sum General Conditions will be billed in one installment in the first payment application after commencement of the work. 8 . Sales Tax Savings Program is not included for this scope of work. The electrical component is very labor intensive and there are not sufficient materials to overcome the threshold for direct purchases. The visitation units are custom fabricated items utilizing materials from several suppliers that are integrated to become one final product, thus they do not meet the criteria as outlined in the TAA for the Sales Tax Savings Program . 9. This GMP is valid from date of issuance (8/25106) and assumes work to be accepted and a Notice to Proceed to be received by Peter R. Brown Construction, Inc. no later than 9115/06 . It is assumed that this scope of work will be executed concurrently with the other detention electronic security system installations and will be completed within the existing Contract Time of the Jail Expansion . Additional General Conditions costs required for project specific items are included in this proposal . Other supervision and general monthly expenses have not been duplicated in this proposal . If the work is delayed , additional General Conditions will apply at the currently contracted monthly rate. 10. Electronic copies of record drawings are not included . Two sets of record drawings will be provided to Indian River County Sheriff's Office at the completion of the project indicating all modifications in colored ink. 11 . The costs for temporary power and water are not included . Existing utility services will be used at not cost to the Construction Manager. 12. Additional temporary toilet facilities and dumpsters are not included as it is assumed that the Jail Expansion facilities will be utilized . 13. Fire extinguishers , temporary barricades and job safety signs are included to meet OSHA standards and regulations . 14 . Progress cleaning is included ; however, final cleaning costs are not included . 15 . The demolition , abatement, removal or disposal of any contaminated , hazardous materials including but not limited to asbestos , toxic saturated materials, as well as any other unforeseen subsurface conditions such as sink holes, unsuitable soils and abandoned utilities are not included . Hazardous materials surveys or engineering are excluded as well . Page 2 of 7 M:12006 ProjectsURC Jail\Video VisitatioMESTIMATE SUBMITTAL DOCUMENTSIIRCJ Video Vis GMP Clarifications Rev,doc TPeter ERM KM0. BBGWYM [F WN. M Indian River County Sheriff's Office Video Visitation & Visitor's Center Revised GMP Proposal August 25, 2006 16. Costs for concrete and masonry quality control services are not required or included. 17 . Applications for Payment will be submitted separately in accordance with AIA A121 CMc 2003 between Indian River County Board of County Commissioners and Peter R. Brown Construction, Inc. , or other method agreeable to Peter R. Brown Construction, Inc. and Indian River County Sheriff's Office. Scope Clarifications 02A Site Work and Site Demolition 02A-1 . Demolition, excavation, underground work, backfill and site restoration are not included for this project. It is assumed that all work is to be conducted inside the existing buildings. 02C Landscaping 02C-1 . Landscaping is not shown or included. 02D — Selective Demolition 02D-1 . Existing corridor walls will be core drilled for new conduits/raceways and patched to match existing surfaces and fire or sound ratings. 02D-2. Temporary barriers or partitions to separate inmates from construction workers are not included. 03A Concrete 03A-1 . Concrete encasements of new raceways are not included . 03B Structural Pre-cast Concrete 0313-1 . Hollow core or precast concrete panels are not included. 04A Masonry 04A- 1 . New masonry partitions or chases are not included . 05A Structural 8 Miscellaneous Steel 05A-1 . New structural or miscellaneous steel members are not included . 06A Cabinets 06A- 1 . Plastic laminate casework is to be installed as indicated in rooms H16 and H17 on Sheet A1 .2 dated 12/20/05. The costs for the casework were included in the Jail Expansion GMP dated 1 /30/06. 07A Roofing 8 Siding 07A- 1 . Roofing work is not included . 07B Detention Caulking, Building Insulation, Waterproofing and Dampproofing Page 3 of 7 CADocuments and settingsUynnMLocal Settings\Temporary Internet Files\OLK2C\IRCJ Video Vis GMP Clarifications Rev2.doc �Peter OO yno RSP. MMI 9A CDh9IM:LIIDM,LWT. Indian River County Sheriffs Office Video Visitation & Visitor's Center Revised GMP Proposal August 25, 2006 07B Detention Caulking, Building Insulation, Waterproofing and Dampproofing 076-1 . Detention caulking is included as follows : a. Perimeter of wall mounted public visitor stations and inmate visitor stations. b. Perimeter of flange on floor mounted visitation stools . c. Perimeter of floor mounted public visitor stations . 09A Security Plaster 09A-1 . New security plaster ceilings, partitions or chases are not included . 09A-2. It is assumed that new conduits and raceways will not require demolition and/or patching of existing security plaster ceilings , chases or partitions. 09B Drywall 0913- 1 . New drywall ceilings , chases or partitions are not included . 096-2 . It is assumed that new conduits and raceways will not require demolition and/or patching of existing ceilings , chases or partitions. 09E Flooring 09E- 1 . Modification of existing flooring or installation of new flooring is not included . 09F Painting 09F-1 . Painting of existing walls , ceilings or floors are not included . 09F-2 . Painting of exposed conduits or raceways is not included . 09F-3. Public and inmate visitation modules will be factory painted or stainless steel finish as clarified in Division 11 . 09G Epoxy Finishes 09G-1 . Epoxy finishes are not included . 10A Toilet, Bath and Miscellaneous Accessories 10A-1 . New accessories or replacement of existing accessories are not included . 11A Detention Equipment 11A-1 . Visitation equipment package is included as MTI system as detailed : Manufacturer: Montgomery TechnologV Inc. : • Furnish and install 43 Public Video Stations along with pre-wire for eight additional future stations. These stations will be wired using Cat5e cable to the network hub and fiber optic patch panel in the Video Visitation Visitors Center. Thirty three (33) of the stations will be floor mounted at the center of the room , 8 wall mounted stations, 8 wire-only wall locations and two attorney stations in lieu of the layouts indicated in the RFP or sheet A1 .2 dated 12/20/05. Stools for the public video stations are not included. Page 4 of 7 KQ006 Projects\IRC JaillVideo Visitation\ESTIMATE SUBMITTAL DOCUMENTSNRCJ Video Vis GMP Clarifications Rev.doc UMPeter i'OO ��l f2TA II. OMOP'M M11NYIpILTON.INL. Indian River County Sheriff's Office Video Visitation & Visitor's Center Revised GMP Proposal August 25, 2006 • Free Standing Video Visitation Booths (back to back) along with Wall Mounted Visitation Booths consist of a pre-finished custom made 16 gauge cubicles with 16 gauge hollow metal insulated divider panels and a 14 gauge stainless steel counter all furnished and installed. The booths will be braced either via a support to the steel structure above or by utilizing an additional - - - -floor mounted divider where-necessary. - — - • Furnish and install 4 portable Inmate Visitation Stations (2 each — Building A, 2 each — Building F) . These stations will communicate via wireless network to the network hub and fiber optics patch panel located in their respective buildings. • Furnish and install 46 Inmate Video Visitation Stations (Wedge Style Cabinet Housing) which will be wall mounted. These stations will be wired using Cat5e cable to network hub and fiber optic patch panel located in their respective buildings. Also, included are 46 detention grade floor mounted stools with stainless steel seat tops furnished and installed. • Additional inclusions are: all network switching hubs, software, video visitation management computer with touch screen graphics, DVR recording for 93 stations, offsite video, all single mode fiber optic cable and terminations including break-out boxes , patch panels and ST single mode connectors , all cat5e cable and terminations. • Finish of all visitation equipment is to be powder coated steel with stainless steel counters. One year warranty • Owner training and testing as required by RFP • A 24 hour Owner response time during one year warranty period is included. • Technical support line is available 8 to 5 Monday thru Friday except holidays. 11A-2. Additional Clarifications related to the RFP Exhibit A Specifications : MTI System Clarifications: • Under Exhibit A, Paragraph A, System Central Control Switch — a full PBX audio and video switching system is described in this section of the RFP. All of the functional features described in this paragraph are met or exceeded by the MTI system . MTI utilizes VOE, Video Over Ethernet, and VOIP, Voice Over IP Communications capabilities, to communicate the video signals and the audio signals digitally by Ethernet. In addition to our switching scheme, utilizing Ethernet based switching in lieu of PBX, the MTI system allows for on site and off site conferencing from any single unit up to a maximum number of four video conference units either on site or off site . The only limitation to the number of connections that can be made through the system is the number of stations attached to the system . Utilizing the MTI DVR software, all stations can be recorded and monitored at will. • Under Exhibit A, Paragraph B, Wide Area Connectivity — Since the MTI system utilizes Ethernet based communications, wide area connectivity utilizing LANMAN or the internet is readily available. Therefore, the items specified within this section are exceeded by the MTI system. Page 5 of 7 W2006 Projects\IRC Jail\Video Visitation\ESTIMATE SUBMITTAL DOCUMENTS\IRCJ Video Vis GMP Clarifications Rev.doc Peter • t 0��1 vemx. iwnwrvmrsrwx:nox, irc. Indian River County Sheriffs Office Video Visitation & Visitor's Center Revised GMP Proposal August 25, 2006 • Under Exhibit A, Paragraph C, Connecting Local Video Communication Devices — Utilizing the MTI VOIP and VOE modules, a local video and audio communication device can be connected to the system at any point that the Ethernet or wired Ethernet is available. Therefore the MTI system meets and exceeds the criteria of Paragraph C. • Under-Exhibit A, Paragraph-DIInmate Video Management Software=MTI provides integration with our touch screen control systems which are already utilized on the Indian River project. In addition, we can provide inmate video management software utilizing our Protrak Data Management System. Therefore, MTI capabilities far exceed the requirements of inmate video management required by the RFP. • Under Exhibit A, Paragraph E — Systems Controls Software, Paragraph F — Cameras, Paragraph G — Color Television Monitors for Inmates, Paragraph H — Armored Cord Handsets, Paragraph J — Communications Cabling System, Paragraph L — Support Hardware, Paragraph M — Electrical Requirements and Paragraph N — Environmental Requirements: MTI meets or exceeds RFP requirements . • Under Paragraph K — Recording Sub-system — The MTI DVR software exceeds the requirements of this system . The MTI system will allow recording of up to 16 visitation stations at full rate . Additional hardware can be added allowing for full system recording . 15A Fire Sprinkler System 15A-1 . New sprinkler system components or modifications to the existing sprinkler system are not included . 15B Plumbing 1513-1 . New plumbing system components or modifications to the existing plumbing system are not included . 15C HVAC Systems 15C- 1 . New HVAC system components or modifications to the existing HVAC system are included . 15C-2 . It is also assumed that the mechanical systems for visitation areas and equipment rooms are sized to accept the new loads produced by the new equipment and visitation system components. 16A Electrical Systems 16A- 1 . Electrical circuits will be installed from existing electrical panels . Each visitation station requires 120V AC. It is assumed that five (5) stations can be powered by one ( 1 ) 120VAC circuit. 16A-2 . New conduits and raceways required to extend from the new Tele-Video Visiting H-018 to the existing inmate areas are to be installed above accessible ceilings or wall mounted at the wall/ceiling intersection where the ceilings are not accessible. (Security plaster or hollow core locations) . Page 6 of 7 MA2006 Projects%IRC Jai[\Video Visitation\ESTIMATE SUBMITTAL DOCUMENTS\IRCJ Video Vis GMP Clarifications Rev.doc Peter 1t1EN0. 11MJdY1S.YMINCIIfN. tW� Indian River County Sheriffs Office Video Visitation & Visitor's Center Revised GMP Proposal August 25, 2006 16A-3 . Conduits and raceways required to extend to the new 256-bed dormitory are to be installed under the CM Agreement for the IRC Jail Expansion as designed by Clemons , Rutherford & Associates. 16A-4. An allowance of $7 , 650 is included for installing power poles or additional raceways at Tele-Video Visiting H-018. - 16A-5. -It-is assumed-that-Housing-Units A,-B, C , D , E;-G , H , 11 J ; K, Lj -Mj N , O, P; Q, R; - T/U , V/W, X and Y have sufficient power capacity in the existing electrical panels to accommodate the required circuits. End of Clarifications ALTERNATES 1 . The eight (8) stationary wedge style and two (2) mobile units are not required at Future Building F . The video equipment and electrical work has been deducted from the original proposal amount by ($36, 888) . The revised total of the Inmate Video Visitation Stations (Wedge Style Cabinet Housing and stools) to be provided is thirty-six (36) . The revised total of the Portable Inmate Visitation Stations to be provided is two (2). • Revised Proposal Amount including Alternate 1 : $792 , 841 . End of Alternates End of Document Page 7 of 7 M:VO06 Projects\IRC JailkVideo VisitationSESTIMATE SUBMITTAL DOCUMENTSVIRCJ Video Vis GMP Clarifications Rev.doc Pete'5)r(� Spreadsheet Report Page 1 IRI Virlect Visit GMP 5!15/200512:05 PM IY.1 ' X. MM'n(YMSTIIN'n(AY Iff.. I: e ce Proleclmme IRW Video Visit GMP Vem Beach FIL Client Indian River Co BCCC Estimator .11mc. Bid date 9I25II 5:00 PM Job cost Jab number 62089 W Nates Based on RFP firm brand oath tlan8ratiions Updated with Valdosta Tme a ESI Revised WI Mocem nce or PL 1 abut commands bum IRC BI19Mfi. I, Rapmlrormat Sorted by 'Casl Code' Dated' summary i I . . ._ — a 6669 I yawl Null OIN UUU --- _ HUL 0005 L{N/9{H {aulge� ese 0{09 NUU _ , _ DIN .. 0 geeat 00'0 ...— 4aee E6,61 smso . . 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DOE . .. ._ 100E . : ....._.. .....__ _.. . _.__ _. . . _ pudg A7aLnS 091 L0 '._ . . : _. . we wMV 06091 391 canIV a60G1 - wnal 00Z III Bulpmad puog Alwas 049 ... puog A7anSl OSLtO . u e nIlls as a11; 111 1 11 a>N 0q �p'aviw�,l yIx�Lsxa urum 'x wau • • ivd soI 9acamel8 dM esLA GUM M&I �Ja uYO Z abed 7Lodea Laayspeoidg laud Wj Peter 5� Spreadsheet Report Pages o lA% 1 U l IRC.1 Video VISH GMP 825/200612:06 PM fCIYAk01YXlM[nN5}NImM1,Y,INf. tR 07800 1 Fireproofing ]610FMealo 1.00 Isum a00 /N 1 o 806 nsum 0 3500.00 !Isom 2,500 , _ Q,SOO.OD !Isum j 1,500 . .. PP^B _ ... r ..... __ _._._ _. _ . 07800 Fireprooflngi 2,500 29500 07900 Joint Sealants 7910 CauNn9' Sewnh_ 25c000 Infl 0nfl 3.37 Onfl 6,416 - 337 Onfl 6,026 ' 07900 Joint Sealants 81426 81426 09200 . Gypsum Board .. ...... ...... — __ _.. __ ---- 9210 Plaster Oemo oPPatching 1.00 Isom - - - nsum r NIC i nsum I" 9250 Gypsum Board Demo or 1.00 :/sum - - - _ nsum NIC nsum ] 09500 Acoustical Ceiling 1 _. 9510 iAcousfical CUfln9Work ! 1.601sum - - nsum NIC nsum 11190 Detention Equipment _ 11190 MTl Musa Msitaflon .. fi10 . _...... .... . .._. Syzlem LOO Isum - �_ - ,55/.,00 Num fi20,5N CA Owene � 836,55d 00 0sum- _ 616,Sfi4.. _ 11190 I Lookahle Storage Sin 1.00 each leech 0.00 /each i 0 /each CA Owens l leachr� 11190 lnmafa Wedge Booths 38.00 each /each /each /each i CA Owens ) /each i+ 11190 ,Portable Inmate Booths 2.00 each /each /each leach CA Owens /each jl 11190 Freestanding Public Units 33.00 each leach /each /each CA Owens /each 1 !1190 Wall Mounted Public Units TOO each /each /each /each ! CA Owens ) T /each l ' _. _. _. . _ _ _ . . : _ .... _ C _ f 1190 1 NandicaP Publk Units 1.00 each /each /each /each 1 CA Owens /each 11190 L _ey Booms _ZOO -each . leech _ : /each leach . CA Owens ) /each '_ 11190 ' Wiring for Future Public Units 8.00 each /each /each /each r4 Owens /each. ', 11190 VfshaOon Administrative Module 100 each leach leach Amchy CA Owens] /each l.. — _ . __ .._ __ _ _ ._... - _ _.. _.. ._ 1 .. 11190 Bldg F 8 Wedge2Mubile 1000 eachleach /oath ) leach NIC leech ,:: ._ _ .:... 11190 Detention Equipment 628,564 : 628,554 16100 .. Electrical : . _ __. _. .!. ... .. - 16100 EleNiral Regwys EtlsOng Nesa 1.00 ]sum 5,000.00 hsum 5,000 ':. PRBC 5,000.00 /bum 5,000 16160 EIaMUI 100 Izum 37,02800 Awes 37,026 E9( 3) 02600 smm 11 31.7.0-26 16100 Power forinmate Modal" 50.00 each /each /eachLL /each Car /each 1aj:, 16100 : Powe P I slur Pubic Mod t.00um nsum 0sum 7,650.00 5sum 7,6501 PROC ),650.00 nsum I 7,650 16100 euuemg F (126/InfirmaryJ _ oa /sum . . nsum nsum nsum we insump_ 116100 Electrical 49,676 : 49,676 MjPeter Spreadsheet Report Page 4 o m /RCJ Video Visit GMP 8/26/100614:05 PM . rcrvu x oimxx mxsw¢nou, x. Estimate Totals Labor 10,700 320.067 hrs Material 12,787 Subcontract 690.270 713,757 713,757 Builder's Risk Insurance NIC L Liability Insurance % 31171 0.400 % T CM Pre Construction Fee LS 61375 L CM Fee % 41 ,624 5.250 % T Surety Bond less than 24 Mnths 81093 B CM Contingency % 19 ,821 2. 500 % T Tota! 792,841