Loading...
HomeMy WebLinkAbout2006-331J. is d5:; � —��31 INDIAN RIVER COUNTY GRANT CONTRACT This Grant Contract ("Contract") entered into effective thistLe—of v - day of October 2006 , by and between Indian River County, a political subdivision of the Sta a of Florida; 1840 25`" Street, Vero Beach , Florida, 32960-3365; and Gifford Youth Activity Center (Recipient), of: Gifford Youth Activity Center 4875 43rd Avenue Vero Beach , Florida 32967 GYAC Teens Program Background Recitals A. The County has determined that is in the public interest to promote healthy children in a healthy commun(ty. B. The County adopted Ordinance 99-1 on January 19, 1999 ("Ordinance"), and established the Children's Services Advisory Committee to promote healthy children in a healthy community, and to provide a unified system of planning and delivery within which children 's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children 's Services Advisory Committee in fulfilling its purpose. D . The proposal submitted to the Children 's Services Advisory Committee and the recommendation of the Children's Services Advisory Committee have been reviewed by the County. E. The Recipient, by submitting a proposal to the Children's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein . F. The County has agreed to provide such Grant funds to the Recipient for the Grant Period (such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this contract. 2 . Purpose of the Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient, attached hereto as Exhibit "K and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . 3. Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2006/2007 ("Grant Period"). The Grant Period commences on October 1 , 2006 and ends on September 30, 2007 . - 1 - , 4 . Grant Funds and Payment. The approved Grant for the Grant Period is: FIFTY TWO THOUSAND, DOLLARS ($52 ,000). The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for the Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit "B", attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures, as it deems appropriate . 5. Additional Obligation of Recipient 5 . 1 . Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period . The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five (5) days prior to written notice. 5.2 . Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws and regulations. 5 . 3 . Quarterly Performance Reports The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County, within fifteen ( 15) business days following : December 31 , March 31 , June 30 and September 30 . 5.4. Audit Requirements. If Recipient receives $25,000, or more in aggregate , from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for the prior fiscal year is past due and has not been submitted by May 1 . 5.4 . 1 . The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from its independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate the Contract. 5.4 .23he Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments , or notes. 5. 5. Insurance Requirements. Recipient shall , no later than October 21 2006 provide to Indian River County Risk Management Division a certificate, or certificates, issued by an insurer, or insurers, authorized to conduct business in Florida that is rated not-less-than Category A-:VII by A. M . Best, subject to approval by Indian River County's Risk Manager, of the following types and amounts of insurance : (i) Commercial General Liability Insurance in an amount not less than $1 , 000 ,000 combined single limit for bodily injury and property - 2 - damage, including coverage for premises/operations, product/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $ 1 ,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non-owned autos and other vehicles; and (iii) Worker's Compensation and Employer's Liability (current Florida statutory limit.). 5.6 . Insurance Administration . The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given the County. In addition , the County may request such other proofs and assurances as it may reasonable require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Worker's Compensation Insurance. The Recipient shall, upon ten ( 10) days prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5.7 . Indemnification . The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers , or employees in connection with the performance of this Contract. 5.8 . Public Records . The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds . The obligations of the County under this contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written . - 3 - INDIAN RIVEROb? . r , �UAf�D=OF COMMISSIONERS By: Arthur R. NBubeir a&'Yman BCC Approved :. O Attest: J . K. Barton , Clerk By: Deputy Clerk Approved : �`�C p,1 Jose0h A. Baird County Administrator Approved as to form and legal sufficiency: By Marian E. Fell , AssistareCounty Attorney / RECIPIENT: J By: A.CMr� N / Gifford Youth Activity Center M-Akc& s . t - 4 - EXHIBIT A (Copy of complete Request for Proposal) EXHIBIT - A - ORGANI PROGRAM: FRONTLINE/GYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE PROGRAMCOVEiakidzz@aol.com Organization G ow Executive Dir Address: 487 enue elephone: (772) 794- 1005 ext. 27 Vero Beach, FL 32967 Fax: (772) 569-5563 Program Director: Debra Edwards E-mail :frontline4kidzz(cr�,aol .com Address: 4875 43`" Avenue Telephone: (772) 794- 1005 Vero Beach, FL 32967 Fax: (772) 569-5563 Program Title: Frontline —GYAC Teen Program Priority Need Area Addressed: Promoting both school success and healthy lifestyles Brief Description of the Program: Frontline-GYAC is a prevention and intervention after-school program for adolescents in grades 6 through 12 who when given comprehensive support to insure their healthy personal development, have an increased possibility of being accepted into a post- secondary or vocational training program of their choiceThe goal of the program is to provide the ongoing leadership direction and support that is often lacking for "at-risk" students during their most difficult years of development. Taxonomy Definition — At Risk Youth SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder for 2006 /07 : $ 114 ,000 . 00 Total Proposed Program Budget for 2006 /07 : $ 274 , 890 . 00 Percent of Total Program Budget : 41 . 5 % Current Program Funding (2005 /06 ) : $ 57 ,000 Dollar increase/(decrease) in request : $ 575000 Percent increase/( decrease) in request * 100 . 0 % Unduplicated Number of Children to be served Individually : 100 Unduplicated Number of Adults to be served Individually : Unduplicated Number to be served via Group settings : Total Program Cost per Client : 2748 . 90 * *If request increased 5% or more, briefly explain why: Development of new program in Gifford/ Indian River County If these funds are being used to match another source, name the source and the $ amount: The Organization 's Board of Directors has approved this application on (date). 4 L VOh ,n E-t � � Q. a..y1 Name of President/Chair of the Board r1gnat.Mure Mi Ql 2 cAilei Name of Executive Director/CEO W1 , 3 ORGANIZATION: FRONTLINE FOR KIDS/GYAC PROGRAM: FRONTLINE/GYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE ORGANIZATION: Frontline for Kids/GYAC PROGRAM: Frontline/GYAC Teen Proeram TABLE OF CONTENTS Please "X" the parts of the grant application to indicate that they are included Also, please put the page number where the information can be located. X Section of the Pro osal Pa e # X TABLE OF CONTENTS (check list) 2 X COVER PAGE (with signatures). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 X A. ORGANIZATION CAPABILITY (one page maximum) 4 X 1 . Mission and Vision of organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 X 2. Summary of expertise, accomplishments, and population served. . . . . . . . . . . . . . . . 4 X B. PROGRAM NEED STATEMENT (one page maximum) 5 X 1 . Program Need Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 2. Programs that address need and gaps in service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 X C. PROGRAM DESCRIPTION (two pages maximum) 6 X1 . Funding priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X2. Description of program activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 3 . Evidence that program strategy will work. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 X4. Staffmg. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 X 5 . Awareness of program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 4 . . . . . . . . . . . . . . . . . . . 7 X6. Accessibility of program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 X D. MEASURABLE OUTCOMES (two pages maximum) . . . . . . . . . . . . . . . . . . . . . . . .. 8 X E. COLLABORATION (one page maximum) . . . . . . . . . . . . . . 4 .. .. . .. . . . . . . . . . . . . . . . . . . . 10 X F. PROGRAM EVALUATION (two pages maximum) 11 X1 . Demographics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . 11 X2 . Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . . . . . . . . . 11 X3 . Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11 X G. TIMETABLE (one page maximum) . . . . . . . . . . . . . . . . . . . . . .. ... . . . . . . . . . . 4 . . . . . . 4 . . . 12 X H. UNDUPLICATED CLIENT COUNT 13 X1 . Projections by Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 X 2. Projections by Age Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 X 1. BUDGET FORMS 14 X 1 . Financial Budget Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14 1 e ORGANIZATION: FRONTLINE FOR KIDS/GYAC PROGRAM: FRONTLINE/GYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE X J. FUNDER SPECIFIC/ADDITIONAL SHEETS X K. APPENDIX 2 ORGANIZATION: FRONTLINE FOR KIDS/GYAC PROGRAM: FRONTLINEIGYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE PROPOSAL NARRATIVE A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page) 1 . Provide the mission statement and vision of your organization. The mission of the Frontline for Kids/ Gifford Youth Activity Center is to provide leadership, direction and support to ensure that all adolescents have an equal opportunity to succeed, follow their own right path and become community assets. Our vision is grand. . . to create a successful Frontline program in Gifford-Indian River County. To accomplish this great task, a concentrated effort must be provided to our core groups of teens, along with committed resources, skill, support, time and energy. By committing to these teens and their families up until graduation from high school and enrollment into a post-secondary education and vocational training, there is a greater likelihood that many success stories will result and the communities will reap the benefits of these now productive members and assets to our society. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. The Frontline for Kids/FPMC program was incorporated on November 2, 2000 in Fort Pierce, Florida by community members with a vision who believed there was a better, more preventative, way to insure the personal success of our youth. Armed with extensive skills and research-based methodologies, they developed Frontline; a program on the Frontlines of the fight to save our youth. One of the more unique aspects of the Frontline program is the application of Reality Therapy; a behavioral intervention strategy that is typically used in residential treatment programs. In its fifth year of operation, FPMC has experienced terrific success. A great partnership has been maintained with the School Board and the Superintendent of Schools, which continued multiple in-kind resources and secured a great location for the Frontline program. Lincoln Park Academy is not only a magnet high school but also one of the three (3) 21n Century Community Learning Center sites. In January 2005, FPMC presented its second USSSA tournament and more than fifteen cities attended. The event was meant to encourage youth to follow their dreams and to never give up. With the new collaboration between The Gifford Youth Activity Center (GYAC) and the Frontline for Kids program, the goal to bring this type of success to the Gifford/Indian River County community. In this regard, the GYAC has joined with the Frontline for Kids program to provide in-kind and other services. In addition to working together to establish a strong program in this area to meet the needs of our at-risk kids, the GYAC will provide three staff members who will be working in the areas of math, reading and recreation. 4 ORGANIZATION: FRONTLINE FOR KIDSIGYAC ` PROGRAM: FRONTLINE/GYAC TEEN PROGRAM FUNDER: CHILDREN 'S SERVICES ADVISORY COMMITTEE B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page) 1. a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. The unacceptable conditions requiring change are chronic academic failure, poor neighborhood attachment, low self-esteem, and poor decision making of the Indian River County youth. In Bell South Foundation' s Gaining Group report (www.bellsouthfoundation.ore), students from lower income families, racial minority groups and immigrant families continue to lag behind their peers, with limited access to technology. And, instead of preparing our high school student to meet the demands of our rapidity changing society and economy, education reform has all but bypassed the high school level. "Instead, uninspiring curriculum fails to engage students achievement, gaps increasing among students groups, and attenuated connections between high schools and the world beyond add up to serious disadvantages for students in pursing post secondary education and a skills gap for businesses that seek to hire them. For many, especially students of color and certain ethnic groups, chances of college success are limited by their personal experience, compounded by a lack of technological resources and skills . . . The deficits and obstacles these students encounter inhibit our society from developing the well-trained flexible, stable workers that the economy needs and the informed, active citizens our democracy requires." Children residing in Indian River County will participate in this program. The GYAC ' s service patterns for youth during the 2004-2005 school year are as follows : City Percentage of Zip code Participants Gifford 64% 32967 Sebastian 29% 32948,32958,32960,32961932962,32963,32966 Wabasso 2% 32970 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. Programs servicing the targeted population are: Boys & Girls Clubs, St. Peters Missionary Baptist Church, and the Daisy Hope Center. Frontline/GYAC is concerned with the development of the "whole" child and therefore seeks to comprehensively "wrap itself' around the participants. Frontline/GYA is a methodology based program that assesses the needs of each participant and then prepares a Personal Success Plan for each participant. The Personal Success Plan will help to evaluate strength, weakness, resources and barriers to success, then with the help of the participant' s counselor, a Personal Success Plan is developed which identifies goals and a specific plan of activities for success. Participants will be involved in multiple activities to learn new skills and reinforce strategies that will foster success. Frontline/GYAC program's goal is to raise the literacy level of some and provide remediation to other participants. 5 ORGANUATION: FRONTLINE FOR KIDS/GYAC PROGRAM: FRONTUNEIGYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE Co PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages) 1. List Priority Needs area addressed. The funding priorities that this proposal addresses is "promoting school success" by providing programs that support and educate parents and encourage academic achievement for children, "promoting healthy lifestyles" to strengthen children's resiliency to meet the challenges of life and providing programs for both the physical and mental health of children. 2. Briefly describe program activities including location of services. This first FRONTLINE/ GYAC program is in a great location in the heart of Indian River County at the Gifford Youth Activity. Center. Youth will be referred to the program by parents, neighborhood associations, social service organizations, First Stops, school guidance counselors, school resource officers, civic organizations and local churches. Every candidate must complete an application and be accepted into the program. Upon $cceptance into the program, each participant is assigned to a Frontline/GYAC counselor. Within the first few weeks, all participants will complete a number of written and verbal assessments to evaluate their current levels of psycho-social functioning, interest, and their performance and skills in a variety of areas to include physical fitness; cognitive/academic ability, technology skills, leadership, vocational, etc. The counselor works very closely with the school' s guidance counselors, teachers and family members. Then, based on these formal and informal assessments, each participant with their counselor develops their own Success Plan. The Success Plan entails activities to be utilized to help the adolescent reach their ultimate potential assuring a healthy life style, academic success and support which will help them to achieve a future filled with promise and o ortunities. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Frontline is concerned with the development of the "whole" child and therefore seeks to comprehensively "wrap itself' around the participants. The carefully developed program components and activities work in combination to address the multiple needs of each adolescent. The program, therefore, offers a long-term commitment to participants (until graduation from high school and/or through G.E.D. attainment), in a structured environment, utilizing a comprehensive Reality Therapy approach to teach appropriate behavior and coping skills. In addition, with the help of collaborative partners, the following is provided to create resiliency in the participants: A Personal Success Plan: Informal and formal assessments help to evaluate strengths, weaknesses, resources and barriers to success, then with the help of the participant' s counselor a Personal Success Plan is developed which identifies goals and a specific plan of activities for success. Personal Growth and Development: Students will participate in multiple activities to learn new skills and reinforce strategies that will foster success. Activities such as daily reality groups, daily individual reality counseling and attendance at the facilitating mini-workshops help participants make healthy decisions and improve communication and coping skills. 6 ORGANIZATION: FRONTLINE FOR KIDS/GYAC PROGRAM: FRONTLINFIGYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE Academic Enhancement: Not only do participants identify their academic goals, but also they firmly establish their "why" for improving their performance. In addition, volunteers and staff help with homework, classroom projects and tutorial services. Pre-vocational and career development is also an integral part of the program. Well-Rounded Development: Our youth must be equipped with all the skills to live a healthy happy and prosperous life. For this reason, there are opportunities for physical/health development such as recreation, sports, fitness and arts activities. Also, participants are encouraged to include leisure activities in their Success Plan, along with activities that develop their talents. And, all important to teens, lots of social opportunities are offered to help them develop their social and relationship skills. ' 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform with the information in the Position Listing on the Budget Narrative Worksheet). This application requests an additional full-time Counselor (All staff members will have a BA/BS or higher degree) to add to the existing staff of one Program Director (full-time), Counselor (part-time) and Teachers (3 - part-time). Volunteers are crucial to the success of the program. Volunteers include: Board Members, career mentors and program aides. At present, the number of volunteers is 5 and the average number of hours volunteered per month is 20. 5. How will the target population be made aware of the program? The targeted population will be made aware of the program via the Youth Summit, court system, sheriff' s department, a radio talk show, basketball tournament, the school district, social workers, guidance counselors, deans, school resource officers, faith based organizations and by word of mouth. 6. How will the program be accessible to target population (ie., location, transportation, hours of operation)? — - The Frontline program targets the "at risk" population of adolescents living in Indian River County. Frontline/GYAC offers all youth an opportunity to succeed by improving their grades, exploring new avenues for future education and/or employment. The program operates 2 — 7 P.M. Monday — Friday. The school district will provide bus transportation from school to the GYAC complex. Parents will pick then pick their children up from the GYAC. 7 ORGANIZATION: FRONTLINE FOR KIDS/GYAC PROGRAM: FRONTLINE/GYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE D. MEASURABLE OUTCOMES (Entire Section D not to exceed two pages) OUTCOMES ACTIVITIES Add all o the elements or the Measurable Outcome(s) Add the tasks to accomplish the Outcome(s) 1 . 60% of participants will decrease their referrals 1 . Provide available and accessible program and by 50% in one year as evidenced by discipline staff for participants and their parents/guardians referrals, will demonstrate improved behavior most every day of the year, after school and out- and academic performance in and out of the of-school times, on holidays and during the school setting, by the end of the contract summer. period, as measured by the number of discipline referrals in school. 2. 60% of the participants will pass test 2. Each participant will develop a Personal Success administered during class mini workshops and Plan that identifies personal goals, actions increase their knowledge and ability in personal needed to achieve successful outcomes and development and decision-making skills, by the consequences/rewards for behaviors. end of the contract period, as measured by pre/post test at classes/mini workshops. 3 . 60% of the students will reduce illegal activities 3 . Provide a healthy, safe, productive and by 50% as compared to the previous year as structured environment/program that offers a evidenced by police reports, measured by variety of participants-desired activities: reports from school resource officers, Indian personal plan goal-setting, personal growth and River County Sheriffs Office, Vero Beach development, daily reality therapy groups daily Police Department and/or Juvenile Justice individual reality counseling, homework Department. help/tutorial, social skill development, /recreation, sports and fitness activities, leisure skill and talent development activities, art and cultural activities, field trips and special projects. 4. 60% of the students' parents will participate in 4. 1 Counselors will establish a relationship with family activities held by Frontline staff as the teens and the family and develop a plan to evidenced by a sign-in roster. reduce and/or eliminate delinquent behaviors. If poor choices or decisions are made, the participant will identify a better choice or decision in either an individual counseling session or reality group, or both and then implementlemploy this new strategy, including making amends to any individual(s) who may heave been adversely affected. 4.2 Frontline/GYAC Counselors will communicate regular with parents/guardians of participants. 4.3 Quarterly family sessions will take place with participant's Frontline/GYAC Primary Counselor. 4.4 Quarterly Assemblies will be held to recognize participants' accomplishments, and family members will be given incentives to attend. 4.5 Monthly programs to assist and educate parents I in supporting their child's development and school success. 8 ORGANIZATION: FRONTLINE FOR KIDSIGYAC PROGRAM: FRONTLINFJGYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE OUTCOMES ACTIVITIES Add all of the elements for your Measurable Outcomes Add the tasks to accomplish the Outcome(s) 9 ORGANIZATION: FRONTLINE FOR KIDSIGYAC PROGRAM: FRONILINE/GYAC TEEN PROGRAM FUNDER CHILDREN'S SERVICES ADVISORY COMMITTEE E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters. Collaborative Agency Resources provided to the program Cultural Council of Indian River County Provide database of previous campers, provide database of previous staff, identify appropriate arts disciplines, identify appropriate arts teacher Youth Guidance Referrals of teen volunteers, provides expertise and consulting on teen training and volunteering issues. Indian River County School Specialist Assist in identifying appropriate children for the program Environmental Learning Center Facilities for instruction Instructors Ongoing communication & assessment of project Vero Beach Museum of Art Facilities for Field Trip Docents for tours Truancy Prevention Program Provide referrals to program CEBH / Indian River Community College Main Field trips to planetarium, campus Children's Home Society Youth Shelter W.A. V. E. Crest - Shelter Hospice Grief group 10 ORGANIZATION: FRONTLINE FOR KIDS/GYAC PROGRAM: FRONTLINE/GYAC TEEN PROGRAM _ FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE i F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) 1 . DEMOGRAPHICS: What information (data elements) will you need to collect in order to accurately describe your target population including demographics (age, gender, and ethnic background) required by the funder in Section H? What are the pieces of information that qualify them for your target population? How do you document their need for services or their "unacceptable condition requiring change" from Section Bl ? Necessary data will be collected from registration, intake, and needs assessment forms. It will be indicated that the information will be used for grant reporting purposes only. Children may be referred to the program by the student support specialist, guidance counselors, Special Police Officers, teacher, faith based organizations, civic organizations and the juvenile justice system. This program is specifically designed to aid those with academic or behavioral deficiencies. 2. MEASURES: What data elements will you need to collect to show that you have achieved (or made progress toward) your Measurable Outcomes in Section D? What tools or items are you using as measures (grades, survey scores, attendance, absences, skill levels) for your program? Are you getting baseline information from a source on your Collaboration List in Section E? Are there results from your Activities in Section D that need to be documented? How often do you need to collect or follow-up on this data? A monthly report is comprised of the following information to evaluate the quantitative and qualitative aspects for Frontline/GYAC. a. Attendance report that includes daily, monthly attendance and each teen' s times attending the program and the percentage of registered teens being served. b. An evaluation of each Success Plan that includes percentage of activities participated in, number of discipline referrals, number of privileges earned, progress on report cards, any incidents with law enforcement or the judicial system and the number of times/hours of parent involvement. c. Results of pre-tests administered at classes and mini-workshops. d. Results of random surveys, completed by at least 10% of average daily program participants (i.e. if daily average attendance is 20, 2 teens will complete the survey). These surveys will ask the teens to evaluate the program, specifically measuring what level of quality they perceive the program is offering. 3. REPORTING: What will you do with this information to show that change has occurred? How will you use or present these results to the consumer, the funder, the program, and the community? How will you use this information to improve your program? Participant information will be documented. This documentation will be used to improve the quality of the program and develop quarterly reports to be shared with all program funders. 11 ORGANIZATION: FRONTLINE FOR KIDS/GYAC , PROGRAM: FRONTLINE/GYAC TEEN PROGRAM FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTEE G, TIMETABLE (Section G not to exceed one page) 1. List the major action steps, activities, or cycles of events that will occur within the program year. New programs should include any start-up planning that may occur outside the funding year. In completing the timetable, review information detailed in prior sections. Mouth/Period Activities Summer 2006 a Develop and send out informational flyer through the school system. June 25, 2006 a Assemble referrals from schools, courts, social workers, and collaborative partners. • Create data base a Assemble staffing a Secure classroom space fdr program a Finalize staffing and plans July 1 - 8, 2006 a Intake and registration July 9, 2006 a Open House July 29-31 , 2006 a Mini basketball camp July 18 — August 1 , 2006 a Orientation August 2006 a Public awareness/continue intake and assessment September 2006 a Begin program/ Full operation October 2006 a Conduct pre-tests a Continue work with partners to identify potential program participants • Complete monthly report / - a Adjust program based upon report and feedback December 2006 a Conduct post-tests to achieve quarterly benchmarks March 2007 a Continue work with partners to identify potential program participants June 2007 a Adjust program based upon report and feedback DAILY SCHEDULE — 2-2:35 P.M. — Leisure Activities (i.e.) small muscle development, ball games, Monday — Friday snacks. 3-6: 15 P.M. — Tutorial/ homework 5-6 P.M. — Recreation (students who have completed tutorial/homework) 6: 15 — 6:45 P.M. — Group sessions 6:50 — 7:30 P.M. — Dinner 7:30 — 8 P.M. — Pick-up / dismissal 12 Number of Unduplicated Clients1 1 II 1 • - 1 1 1 : 1 ' 1 \ .1 1 \ I 1 . I ' 1 ✓ 1 I . of Number 1 Unduplicated Clientsby 1 ' 1 MF MoDIMIN 11 1 1 1 Edit this Header. Tyne the organization and program name and the fimder for whom it is being completed. The page # is already set at the bottom right of every page. I. BUDGET FORMS - To open the Budget Forms, please double-click on the icon below. "Core Budget Forms" 14 From M for Kds GYAC UNIFORM GRANT APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME : Frontline for Kids/GYAC FUNDER: Children's Services of indian River County I CAUTION : Do not enter any rigures where a cell is colored in dark blue - Formulas and/or links are in place. Gray areas should I ,be used for calculations and to write information only. D a c. r P osedTotalP REVENUES Mme /oP Bud rogram Funder Spec c To get oKo�u,�ct Budget Budget Budget 1 Children's Services Council-St Lucie - 2 Children's Services Council-Martin 3 Advisory Committee-Indian River 114,000.00 114,000. 153,673. 96 4 United Way-St Lucie County 5 United Way-Martin County 6 United Way-Indian River County25,000.00 90 000 00 7 Department of Children & Families 8 CountyFunds 163,000. 9 Contributions-Cash - 65,890.00 228,623.00 10 Program Fees 73,500.00 11 Fund Raising Events-Net 50,000.00 60,000.00 12 Sales to Public - Net 13 Membership Dues 6,300.0 14 Investment Income 15 Miscellaneous 5,000.00 16 Legacies & Bequests 96'636'Oa 17 Funds from Other Sources 15,000.00 18 Reserve Funds Used for Operating 207,000. 19 In-Kind Donations (Not Irrcwded in tool) 30,000.0 20 TOTAL REVENUES (docent Include line 19) $274,890.00 s114,000.00 s1 ,078,733.ao u¢xcr ese arur DEXPENDITURES YgeProposed Total Program Funder Specific TotalAg eney ia�owweeu,wxs Budget Budget Budget 21 Salaries - (must complete chart on neM page) 187,700.001 78,825.00 567,650.00 Salary 22 FICA - Total salaries x 0.0765 7.65% 6,030.11 Kati reme - n n u a pension or qua i 23 staff D.00 I ea - ice n o - erm 24 Disab. o ersompensation - emp oyes$ x 0.00 25 rate on a Unemployment - prole 4,709' 00 26 employees x $7,000 x UCT-6 rate 3,066.00 SALARIES A Gross Annual D % f Gross Annual POSITION LISTING sal Porton of Salary on proposed v Position Title / Total Hrs/wk ail' - Program Funder Specific Budget Salary (Agency! Requested(MA) Example: Execudve Dbector740Ms 70,000.00 ! 10,000.00 5,000.00 srzaz • Fro hm for KWs4GYAC Executive Director (1 )140 40,000.00 40,000.00 8,000.00 20.00% Site Director/Counselor/Social Worker(1 )/40 35,000.00 35,000.00 15,825.00 45.21 Counselor (1 ) (BA/BS degree)/30 hrs 22,500.00 22,500.00 15,000.00 66.67 Tutor 2 (college students)130 his 39,000.00 39,000.00 25,000.00 64.10 Athletic Director/ Trainer (BABS)120 hrs 121500.00 12,500.00 5,000.00 40.00 Food Service Manager (1 )120 his 11 ,400.00 11 ,400.00 4,000.00 35.09% Asst. Athletic Director (1 )120 his 10,000.00 5,000.00 0.00 0.00 Custodial maintenance (1 ) 26,020.001 6,000.00 6,000.00 23.06 AdministrativeAsssistant ( 1 ) 16r300.001 16,300.00 0.00 0. #DIV/01 #DIVIO! MV101 #DIV/01 #DIV/01 #DIV/01 #DIV/01 #OIVM1 #DIV/01 #DIV/01 WIV/01 #DIV/01 #DIV/01 Remaining positions throughout the agency 354,930.00 Total Salaries $567,650.00 $187,700.00 $118,825.001 13.89% FRINGE BENEFITS DETAIL A (Funder Specific Budget vender B Pension a 2MemFloyme Total l rkrges Funder Column .0 only, from line 22 to 27) specific FICA 7.65% (AxY) Heald; J' Woriters Compens, M Compens. Specific Position True / Total Hrs/wk Budget Examples Cess #hnsgw74ohrs 4000.00 382.50 200.00 500.00 300.00 200.00 9,582.50 Executive Director (1 Y40 81000. 612.00 745.DO 486.00 1 ,843.00 Site Director/Counselor/Social Worker(1 )140 15,825.00 1 ,210.61 745.00 486.0012,441 .61 Counselor (1 ) (BA/BS degree)/30 his 15.000-00 1 ,147.50 621 .00 405.00 2,173.501 Tutor (2) (college students)/30 his 25,000. 1 ,912.50 1 ,035.00 675.00 3,622.501 Athletic Director/ Trainer (BA/BS)/20 hrs 5,000.00 382.50 - 299.00 189.00 870.501 Food Service Manager (1 )120 hrs 4,00040 306.00 472.00 308.00 1 ,086.DCI Asst Athletic Director (1 )/20 his 0.00 0.00 207.00 135.00 342.04 Custodial maintenance (1 ) 6,000.00 459.00 248.00 162.00 869,001 Administrative Asssistant (1 ) 0.00 0.00 337.00 220.00 557.001 0 0.00 0.00 0.001 0 0.00 0.00 0.001 0 0.00 0.00 0.001 0 0.00 0.00 0.001 0.00 0.00 O.Oq 0.00 0.00 0.001 0.00 0.00 0.001 0 0.00 0.00 0.001 0 0.001 0.00 0.001 0 0. 0.00 0. 0 0. 0.00 0. 0 0. 0.00 0.0 0 0.001 0.00 0, Total Funder Request Fringe Benefrts $78,825.001 $6,0W110 $0. $4,7 . 0 $3, . A B C D EXPENDITURES �• � FM Proposed Total Program Funder Specific Total Agency awwoera ro Budget Budget Bud et 9 27 Travel-Daily 6,000.00 2,000.00 23,736.0 • Frontline forx VGVAC # of Staff x average # of miles&k x 50 wks x $ = Estimated Daily Travel/Mileage Reimb. 28 Travel/Conferences/Training 6,000.00 2,000.00 22,430.00 • National Conference (cost per staff) • Training/Seminar (cost per staff) • Other Trainings (cost of travel, lodging, registration, food) 29 Office Supplies 1 ,200.00 350.011 29,815.00 • Office supplies (monthly average x 12 months = estimated cost of office supplies based on present history. 30 Telephone 750.00 0.00 6,500.00 • # Phone lines x average cost per month x 12 months = local phone cost • Average long distance calls x 12 months = - Estimated cost of long distance 31 Postage/Shipping 750.00 0.00 2,850.010 • Quarterly Mailing of Newsletter • Special events, etc. • Bulk mailings - appeals 32 Utilities 1 ,000.00 1 ,000.00 28,000.00 • Electricity ($ x 12 months) - • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 33 Occupancy (Building & Grounds) 6,000.00 6,0010.00 6,000.00 • Mortgage/Rent ($ x 12 months) • Janitorial ($ x 12 months) • Grounds Maint. ($ x 12 months) • Real Estate Taxes 34 Printing & Publications - 1 ,000.00 400.00 7,500.00 Quarterly Newsletter ($ x 4) • Letterheads, Envelopes, etc. • Fundraising materials Other 35 Subscription/Dues/Memberships 0.00 0.00 750.010 • Membership to National Organization • Dues • Subscriptions to Newspapers/magazines, etc. 36 Insurance 2,000.00 1 ,000. '48,5DO.00 • Directors/Officers Liab. • Commercial/General Insurance • Bond Ins. • Auto Insurance 37 Equipment:Rental & Maintenance 0.00 0.00 1 ,700.00 • Copier lease ($ x 12 months) • Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months) • Computer Maintenance ( $ x 12 months) • Other 38 Advertising 2,000.00 0.00 2,500.00 • Newspaper ads • Fundraising ads/promotions - • Other (vacancies) 39 Equipment Purchases:Capital Expense - 1 ,000.000.0 11 .5010.00 • Computer/monitor (# x $) • Laser Printer 40 Professional Fees (Legal, Consulting) 1 ,500.00 375.10 32,500. • Legal advice ( estimated #hrs x $) 00 • Consultant fees . Other 41 Books/Educational Materials 2,0D0 00 500.06 6,250.00 Frontline for IOos/GYAC EBooks/vIdeos videos ls ($ x staff) 42 Nutrition6,000.00 000 15,560.00 ( # meals x clients x 5days x 50 wks)43trative Costs 24,990.00 .0083,000.00 Cost (% of total budget) 44xpense 2,500.00 1 ,250.00 5,000.00 • Independent Audit Review 45 Specific Assistance to Individuals 2,500.0 1 ,250.00 4,000. • Medical assistance • Meals/Food i • Rent Assistance • Other 46 Other/lI iscellaneous 15,000.00 3,7500 1 ,920.0 • Background check/drug test • Other 47 Other/Contract 5,000.00 1 ,494.89 171 ,070.00 • Sub-contract $19,000 to VBMA & $11 ,000 to RCT 48 TOTAL EXPENSES $274,890.00 $114,000. $1 ,078,733.00 5242006 Frvb�lp KdT.YIL UNIFORM GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: GYAC - Early iteracy Proqrare FY 00106 FY 05/06 FY 06107 11 INCREASE FYE FYE FYE CURRENTVS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED Icor Cca. Byca. B REVENUES BUDGETED BUDGETED I Children's Services Council-St Lucie 0.00 #DIVIOI 2 Children's services Council•Martin 0.00 #DIV/01 3 Advisory Committee-Indian River 30000.00 9Z400.00 153673.96 66.31% United Way-St. Lucie County 0.001 #DIV/01 6 United Way-Martin County 0.00 #DIVIOI 6 United Way-Indian River County 38 250.00 90 000.00 135.29% 7 Department of Children & Families 0.00 #DIVl01 s County Funds 122 443.00 182 939.00 163 000.00 •10.90% 9 Contributions-Cash 136750.00 626083.00 228623.00 46.54% to Proqmm Fees 73 500.00 #DIVIOI I t Fund RaISInQ Events-Net 71000.00 452800 60 000.00 1226.09% 12 Sales to Public-Net - 0.00 #DIV/01 13 ig;bership Dues 7500.00 38645.00 6300.00 43.70% 14 Investment Income 100000.00 9301 .00 0.00 •100.00% 15 Miscellaneous 229816-00 96r636.04 323.55% 16 La acies & 3equests 0.00 #DIVIOI 17 Funds from Other Sources 199 500.00 30 793.00 0.00 400.09 is Reserve Funds Used for Operatina 207 000.00 #DIVIOI is In-Kind Donations lea mcame r m ) 30000.00 #DIVIOI za TOTAL 603 193.00 945 755.00 1.078.733.00 14.06% EXPENDITURES 21 Salaries 226.00 / 472156.00 567P650.00 20.23% 22 FICA 2 919.00 361211.00 0.00 -100.00% zs Retirement 988.OD 1284200 0.00 •100.00% za Lifa#bakh 184.00 877.00 0.00 400.00% 26 Worker Compensation 12 853.00 19 574.00 0.00 400.00% 26 Florida Unemployment 7 944.00 1 748.00 0.00 -100.00% 27 Travel-Daily11 35&00 13 561.00 23 738.00 75.05% 28 TravellCoMerencesrtmini 6148.00 22430.00 264.93% 29 Office'Supplies 1800200 %6511.00 28 815.00 59.80% 30 Tele hone 18 00200 8t430.00 6,500.00 -22.89% 31 Postage/Shipping 350100 372300 285O.00 -23.45% 32 Utilities 3790000 2954000 2800000 4.21% 33 Occupancy (Building & Grounds 27 900.00 6 000.00 60000.00 0.00% 34 Printing & Publications 4.978.00 7.500.00 50.66% 35 Subscri ion/DueslMembershi 35654.00 3460.00 750.00 -78.32% 36 Insurance 48771.00 48500.00 -0.56% 37 E ui mentRamal & Maintenance 29 461 .00 19700.00 -94.23% 38 Advertisina 2,240.00 2 500.00 11.61% 39 Equipment Purchases:Cipitall Expense 1150000 #DIVIOI 40 Professional Fees al Consutti 10 306.00 32 600.00 215.35% 41 Books/Educational Materials 5 628.00 626000 11.05% 42 Food & Nutrition 19,462.00 . 15 560.00 64.62% 43 Administrative Costs 61 007.00 81 000.00 83 000.00 2.47% 44 Audit Expense 61500.00 6,000.00 5 000.00 0.00% 45 Speclific Assistance to Individuals 400000 #DIVIOI 46 Other/Miscellaneous 81815.00 192000 #DIV101 47 Other/Contract 7102800 171 070.00 140.85% 4s TOTAL 603 833.00 945 701.00 1076 733.00 14.0r/o REVENUES OVERT UNDER EXPENDITURES -6411.00 $4.00 0.00 -100.00% Roo bKtle UNIFORM GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: Frontline for Kids/GYAC FY 04105 . FY 05/06 FY 06/07 11 INCREASE FYE FYE FYE CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED nacc"Wcol. s REVENUES BUDGETED BUDGETED 1 Children's Services Councils LLucie 0.00 #DIV/01 2 Children's Services council-Martin 0.00 #DIV/01 3 Adv Committee-Indian River 57000.00 114000.00 100.00% united Wa St Lucie Countv 0.00 #DIV/O! s Unitetl We -Martin Co un 0.00 #DIV/OI s Unked Wa -tntlian River County25 000.00 #DIV/01 7 De Rment of Children & Families 000 #DP/Pol a Cou Funds 0.00 #DIVI01 s Comributions-Cash 4943600 65 890.00 33.28%- 10 Pro rem Fees 0.00 #DIV/01 77 Fund Raisin Evems-Net 28050.00 50000.00 78.25% 12 Sales to Publie-Net 0.00 MOIV/OI 13 Membershi Dues 0.00 M]Nrol u Investment Income 0.00 M3V101 15 51000.00 5 000.00 0.00% 16 acks $ uasts 0.00 #DIV/01 17 Funds from Other Soames 15 000.00 15 000.00 0.00% 1a Reserve Funds Used for Operstinai 0.00 M3ry10! t In-Kind Dontions Ota Yla,me9tium0 0.00 #DIV/01 20 TOTAL 0.00 154,486.00 274890.00 77.94% EXPENDITURES 21 Salaries 67 824.00 187 700.00 176.75% 22 FICA 5198.00 0.00 -100.00% 23 Retirement 540.00 0.00 -100.00% LifelFlealth 640.00 0.00 400.00% 25 Workers Com nation 2 808.00 0.00 -100.00% 26 Florida Unm ment 1 931.00 0.00 -100.OD% 27 Trevel-Dai 3120.00 8000.00 92.31% 29 TrevaUCoMerenceslTreinin 2857.00 6000.00 110.01% 2s Offlce Su ies - 922.00 11200.00 30.15% za Telephone 750.00 750.00 0.00% m Poria hi in 661.00 750.00 13A6% 32 Utilities 100000 1.000.00 0.00% 31 Oecu Buildin & Grounds 000.00 6POOO,00 0.00% 34 Printing & Publication 920.00 1 000.00 S. 35 SubscnpborVDues/Membemhips 200.00 0.00 #Dry101 361nurence - 00.00 2,000.00 0.00% 37 E ui ment:Remal & Maintenance 0.00 0.00 #DMO! 38 Advertising ! 5612.00 2,000.00 -69.36% 39 Equipment Puroheses:Ca ital Fac nse 954.00 1 000.00 4.82% 40 Professional Fees al Consulting) 1,450.00 19500.00 3.45% 41 Books/Educational Materials 1813.00 2000.00 10.31% 42 Food 8 Nutrition MOO154r486.00 00 6.000.00 -24.86% 43 Administmdw Coss 0 990.00 31.80% M Audit Expense 0 2500.00 0.00% 45 Specific Assistance to Individuals0 2,500.00 -30.07% 46 Other/IAIscellaneous 015 000.00 35A4% 47 OthedContmct 0 600000 42.86% ae TOTAL 0 27489000 77.94% 49 REVENUES OVER/ UNDER EXPENDITURES0 0.001 #Dry/01 F�i� for Nds*Yac UNIFORM GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : Frontline for Kids/GYAC FUNDER: Children's Services of IRC A B C FY 06107 FY 06/07 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col. B/col. A EXPENDITURES 21 Salaries 1879700.00 78,825.00 42.00% 22 FICA 0.00 6,030.11 #DIV/01 23 Retirement 0.00 0.00 #DIV/01 24 Life/Health 0.00 0.00 #DIV/01 25 Workers Compensation 0.00 4,709.00 #DIV/0I 26 Florida Unemployment 0.00 3,066.00 #DIVIO! 27 Travel-Daily 6,000.00 21000.00 33.33°h 28 Travel/Conferences/Training 69000.00 21000.00 33.33% 29 Office Supplies 11200.00 350.00 29.17% 30 Telephone 750.00 0.00 0.00% 31 Postage/Shipping 750.00 0.00 0.00% 32 Utilities 11000.00 1 ,000.00 100.00% 33 Occupancy (Building & Grounds 6,000.00 6,000.00 100.00% 34 Printing & Publications 1 ,000.00 400.00 40.00% 35 Subscription/Dues/Memberships 0.00 0.00 #DIV/01 361nsurance 2sOOO.00 11000.00 50.00% 37 E ui ment:Rental & Maintenance 0.00 0.00 #DIV/01 38 Advertising 29000.00 0.00 0.00% 39 Equipment Purchases:Ca ital Expense 19000.00 0.00 0.00% 40 Professional Fees (Legal , Consulting) 11500.00 375.00 25.00% 41 Books/Educational Materials 29000.00 500.00 25.00% 42 Food & Nutrition 61000.00 0.00 0.00% 43 Administrative Costs 24,990.00 0.00 0.00% 44 Audit Expense 21500.00 1 ,250.00 50.00% 45 Specific Assistance to Individuals 2,500.00 1 ,260.001 50.00% 46 Other/Miscellaneous 15,000.00 3,750.00 25.00% 47 Other/Contract 5,000.00 11494.89 29.90% 48 TOTAL $274,890.00 1 $114,000.00 41 .47°k FmlFebr KyWTM UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: Frontline for Kids/GYAC FUNDER: Children's Services of Indian River County #DNro! E1EPL/INATlON FOR VARIANCE #DNroI AUVISOM C ndlan River Received heg M mM request 20052006 seeki full amount for 20062007. #DNro! Mavrot vro1 #MDI CPO asCash Seeki additional fundi to hire necessa stall to support ram. #DNroi Fund R Isi E ts-Net See " additional funtlin to him necessa sfagto support ram. #DNroI #MIDI #W101 #DN101 MDN 1 #W101 Ad salaries prograrn stag required to meat the necessary stag to student ratio and better support the Travel-Daily As prognun grows akmg with # the need (or additional transportatunt grows. Also, fud prices have increased dram T veWoMe rweslTrainin Seemn to do a0arWnal slag trawung fora greater number of stag members. Lame Supplies As tha program grows w does the m9turearient for support w MONI01 MON I / Admin C As the ram grows su does Me need (or addnbnal administrative support ,0therflillireellaneem Increase in hips to educadoway ands fturauy arm i activities. Conbectual anangements for hmdnaisers and ike services is needed to facilitate the raising eM ntract of additional funds. / vt+raam - aa ` nanwr�ruvarx UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 1 Sa/o OR MORE FUNDER SPECIFIC BUDGET AGENCYIPROGRAM NAME: Frontline for KidsIGYAC FUNDER: Children's Services of Indian River County WWW7FORVARIANCE l!R I As program grows along with It the need for addWonal transportation grows. Also, fuel prices Travel-Daily have increased tlrematicglly. ThxvegCorr�renceslT info Seekin to do dition adal stall train fora reader number of staff members. OBloe Su les Asumplyq myrowswaonmmquiremntrorwpportsupples. New requirement to pav pence a of utilities used in leased space. occupancy (Building BGrountls New 2quirment to pay for leased space in the Gifford CommunU Center, Pu6ncations Brochures developed to promote the New Program and assist in fundrmsin . eBA/rol Irreurance Insurance cost for two sites increases mat, llgVrol Fees for these support services shmW not be as large in the second year. Funder ProfessTonal F al Consumm not asked to fund this area. Purchased a lot of books aM materials for Frontline GYAC this year. Anlidpade spending a Books/Educational Materiall lot less next year. Ai it lExpernes Funder not asked to my for audit expenses in the preWCUS year. Seeking to do more in this area for children and their families. Funder previously not asked Specift An' tante to Individua to fund this aro. Funder not asked to for audit ossa in tier previous r. Inrueese in trips to educationally aro mtureky emitting atlivgies. Funder nod asked to pay Otherflliscallaneous for audit rises in the previous year. ontracfuei a,1angemems for fundraisers and like services is needed to f e the raising OtheMC rroact of additional funds. szvmos EXHIBIT B ( From policy adopted by Indian River County Board of county Commissioners on February 19 , 2002) "D. Nonprofit Agency Responsibilities After Award Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example, no expenditures prior to October 1 � may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year and (September 301h) must be submitted on a timely basis. Each year, the Office of Management and Budget will send a letter to ail nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expense by type . These summaries should be broken down into salaries, benefit, supplies , contractual services , etc . If Indian River County is reimbursing an agency for only a portion of an expense (e.g . salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a) Travel expenses for travel outside the County including but not limited to: mileage reimbursement, hotel rooms, meals, meal allowances, per diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable. b) Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c) Any expenses not associated with the provision of the program for which the County has awarded funding. d) Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " EXHIBIT - B - EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices . Any notice , request, demand , consent, approval , or other communication required or permitted by this Contract shall be given , or made in writing , by any of the following methods : facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid ), return receipt requested at the addresses of the parties shown below: County: Brad E. Bernauer, Director Indian River County Human Services 184025 th Street Vero Beach , Florida 32960-3365 Recipient: GYAC 4875 43rd Avenue Vero Beach , Florida 32967 2 . Venue: Choice of Law. The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River county, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3 . Entirety of Agreement. This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4 . Severability. In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other provision and term of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions . Unless context indicates otherwise, words importing the singular number include the plural number, and vise versa . Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision and control . 7. Assignment This Contract may not be assigned by the Recipient without the prior written consent of the County. EXHIBIT - C - . ACORDTML CERTIFICATE OF LIABILITY INSURANCE DATE 10/105120060512009 PHILBRODUCER L & (7n) 552-3MO DA 5INC. - THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 2045 14TH & HOBBS OF FLORIDA, INC. - VERO BEACH ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 2045 14TH AVE. HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P 0 BOX 130 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. VERO BEACH FL 32961 INSURERS AFFORDING COVERAGE FNAIC #INSURED INSURER A: GRANITE STATE INS CO GIFFORD YOUTH ACTIVITY CENTER INSURER B: Progressive Annerloan Insurance Co. 24252 4875 43RD AVE - VERO BEACH FL 32967 INSURER C: ZENITH ]NIS COMPANY INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERI00 INDICATED, NOTWITHSTANDING MY REQUIREMENT, TERM 09 CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PND CLAIMS. LWt iaO TYPEOFINSURANCE POLICY NUMBER POLI YEFI: C E POUCYEIIPr"MN lm INS DAMN DATE MMAO LIMBS GENERAL LIABILITY 82-LX-048933D-01000 05/15/06 06/15/07 EACH OCCURRENCE 3 1 ,000,000 TXBIIPD MMERCIAL GENp LIABILITY DAMACETOp IED PREL PAmRnal 3 100,000 CLAIMS MADOCCURMEQ. EXP NrU' mPpaspn) g 5,000 DEDUCTIBLE0 PERSONAL & ADV INJURY I 16000,000 GENERAL AGGREGATE s 3,000,000 GENL AGGREGATE LIMITAPPUES PER PRODUCTS-COMPIOP AGG S e , 'IPO APPA- LOCI — _ - _.. _ 1 ,000, 000 DC11 1 JECT i AUTOMOBILE LIABNIrY 02626305-2 04/23/06 04/23107 COMBINED SINGLE LIMIT X ANY AUTO (Ea ma- dam) S 1 ,000,000 ALLOWNEDAUTOS BODILY INJURY SCHEDULEDAVTOS [Par p° n) 3 B X HViEDAUTOS X NON-OWNEDAUTOS BODILYIWURY 3 (Pv3Aa'dwt) PROPERTY DAMAGE 3 FW8e 4R GARAGE LIABILRY ANYAUTO AUTO ONLY - EA ACCIDENT F OTHERTHAN EAACC AUTO ONLY; AGO EDICFSSIUMBRELLALINBLLITY EACH OCCURRENCE OCCUR CLAIMS MADE AGGREGATE DEDUCTIBLE — - - - -- 3 RETENTIONS -- _ 8 WORKERS COMPENSATION AND ZOG0006301 01/04106 EMPLOYER01104107 TOI2YfuMm S' LMB6fTY (,` ANY PROPRIITORIPARtMEPIE}Li1nrvE oFFWMMEMME "FD[ 7 EL EACH ACCIDENT S 100,000 v, auanee upper EL DISEASE-EA EMPLOYEE S _ 100,000 3 OTHE PpOV19DN5 bMPw OTHER EL OISEASEPOUCY OMIT 3 500,000 DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS INDIAN RIVER COUNTY IS NAMED AS AN ADDITIONAL INSURED AS THEIR INTEREST MAY APPEAR. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MNL 10 DAYS WRITTEN NOTICE TO -THE CERTIECATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL,BAPOSE NO OBUGATIONOR LIABILITY OF ANY KIND UPON THE INSURER, INDIAN RIVER COUNTY RS AGENTS OR REPRESENTATIVES. 1840 25TH STREET VERO BEACH FL 32960 AUi OIUTFO REPRESENTATIVE Attention: _ e . Thi ACORD 25 (2001108) Certificate S 98507 ® ACORD CORPORATION 1988