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Home My WebLink About2007-308F Indian River County Grant Contract J2 , ,q k% � This Grant Contract ("Contract") entered into effective this day of 07 by and between Indian River County, a political subdivision of the State of Florida , 1801 27th Street, Vero Beach FL , 32960 ("County ') and Project H . O . P . E . , Inc, (Recipient) ; of: 4875 43rd Avenue , Vero Beach , FL 32967 For: H . O . P. E . Academy Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose. D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children' s Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals. The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period") . The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . - 1 - Indian River County Grant Contract J2 , ,q k% � This Grant Contract ("Contract") entered into effective this day of 07 by and between Indian River County, a political subdivision of the State of Florida , 1801 27th Street, Vero Beach FL , 32960 ("County ') and Project H . O . P . E . , Inc, (Recipient) ; of: 4875 43rd Avenue , Vero Beach , FL 32967 For: H . O . P. E . Academy Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose. D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children' s Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals. The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period") . The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . - 1 - 4 . Grant Funds and Payment The approved Grant for the Grant Period is Seventy Thousand Dollars ($70 ,000) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Obligations of Recipient. 5. 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense , upon five (5 ) days prior written notice . 5. 2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws , rules , and regulations . 5. 3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30 , and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program 's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25 , 000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract . - 2 - iiiii III IN 4 . Grant Funds and Payment The approved Grant for the Grant Period is Seventy Thousand Dollars ($70 ,000) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Obligations of Recipient. 5. 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense , upon five (5 ) days prior written notice . 5. 2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws , rules , and regulations . 5. 3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30 , and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program 's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25 , 000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract . - 2 - 5.4 . 2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best, subject to approval by Indian River County' s risk manager, of the following types and amounts of insurance : (i ) Commercial General Liability Insurance in an amount not less than $ 1 , 000 , 000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors ; ( ii) Business Auto Liability Insurance in an amount not less than $ 1 ,000 , 000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 .6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5. 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses, damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. - 3 - 5 . 8 Public Records. The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes ( Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER ,C0QN�[Y Attest: J . K. rton , Clerk BOARD OF, COl1N FY .;YOMMISSI0NERS By I Deputy Cler By Ga . WheerW, .CFiairman BCC Approved : Approved : Peph A. li3aird 7DpDp my Administrator roved a to form an a al sufficiency: / avian E . Fell , Assistan u RECIP) nty Attorney By: f '? Project H . O . P. E . , Inc. 4 - 5.4 . 2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best, subject to approval by Indian River County' s risk manager, of the following types and amounts of insurance : (i ) Commercial General Liability Insurance in an amount not less than $ 1 , 000 , 000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors ; ( ii) Business Auto Liability Insurance in an amount not less than $ 1 ,000 , 000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 .6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5. 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses, damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. - 3 - EXHIBIT A [Copy of complete proposal/application] ` ORGAN17ATION: „9 rRAM OGR : 4k ' nNDEIL 4 PROGRAM COVER PAGE Organization Name: H.O.P.E ACADEMY 1 Executive Director. Shekina M. Burson E-mail: Address: 4875 43rd Avenue Vero Beach. Fl. 32967 Telephone:772)770-5759 Fax:772) 562-6965 Program Director. Shekina M. Burson E-mail: hope_.cad@bellsouth.net Address: 4875 43' Avenue Telephone: 772) 562-4325 Vero Beach, Fl. 32967 Fax: 772) 562-6965 Program Title: _H.O.P.E. ACADEMY priority Need Area Addressed: Parental Support and Education Brief Description of the Program: CSC Taxonomy Code HD-050 . . . ..H.O.P.E. Academy focuses on treating special Problems for children ages 7- 18 We also have a family support component: a monthly 2 hr workshop that addresses Parental Empowerment and enrolling and consoling. SUMMARY REPORT — (Enter Information In The Black Cells Only) 2 5 . 8 Public Records. The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes ( Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER ,C0QN�[Y Attest: J . K. rton , Clerk BOARD OF, COl1N FY .;YOMMISSI0NERS By I Deputy Cler By Ga . WheerW, .CFiairman BCC Approved : Approved : Peph A. li3aird 7DpDp my Administrator roved a to form an a al sufficiency: / avian E . Fell , Assistan u RECIP) nty Attorney By: f '? Project H . O . P. E . , Inc. 4 - PROGRAM: r o { o L tropea � a � FUNDER: Current Program Funding (2006 /07 ) : $ 905265 Dollar increase /(decrease ) in request: $ 13 , 235 Percent increase /(decrease ) in request * * : 14 . 7 % Unduplicated Number of Children to be served Individually : 475 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : 175 Total Program Cost per Client : 314 . 13 **If request increased 5% or more, briefly explain why: We have had a substantial increase in teacher's salaries. To make us competitive the School District is paying benefits. However, this requires a raise in salaries to meet union demands. We should be able to recruit and retain good instructors. In addition to that our insurance and rent increased. If these fends are being used to match another source, name the source and the $ amount: The �gpn o 's Board of Directors has approved this application on (date). April 30, 200711 Henry Burson Jr / Name of President/Chair of the Board _Cobnan Stewart Name of Board Chairman Signature 3 ORGAN17AMN: PROGRAM: FUNDER: PROPOSAL NARRATIVE please respond to each question in the allotted space for each. section. In responding to each section of the proposal narrative, please retain the section-label and question that you are addressing. Do not change the Times New Roman 12 pt font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page ezt jyn 1. Provide the mission statement and vision of your organization. H.O.P.E. ACADEMY seeks to revive moral and social values. We also seek to help build self-esteem and empower the community of young people with skills to help them to achieve, succeed, and excel. Focusing primarily on suspended students. The acronym H.O.P.E. stands for Helping Other People Excel. Our motto is "Instilling the Desire to Aspire, " 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. As an alternative program to "out-of-school-suspension," we provide all suspended students, at- risk youth alike, a safe, peaceful, productive and structured setting while suspended from school. They receive one-on-one tutoring with their regular class assignments. They are taught behavior modification techniques, and management skills. Our instructors are trained to conduct daily "coping skill sessions." These sessions are designed in a way to bolster the youth self-esteem; and by attending H.O.P.E., the students suspension is erasedfrom their school record 4 EXHIBIT A [Copy of complete proposal/application] ORoaNIZAMN: PROGRAM: FUNDER: Be PROGRAM NEEDS STATEMENT (Entire Section B not to exceed one page. Box will emand acysse rvr e) L a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. A) Students that are suspended from school, and left at home with no adult supervision become at-risk regardless to their social economical status. With additional unsupervised time they are subject to engage in promiscuity, drugs, alcohol, or some serious juvenile crime Most suspended students return to school far behind on academic assignments; prompting some to become discouraged and less inclined to maximize their efforts. To make matters worst, they return to class with no instructions on behavior modification or coping skills. Considering the fact that suspensions are unexcused absents, suspensions increases the absentee rate. Once this is reported to the State Department of Education, the amount of money awarded to our District is reduced. Through our parent component, parents are taught coping skills and effective parenting. B) According to School District' s Informational Service Department, an average of 1500- 1600 students is suspended annually. All national and local data has proven that juveniles with too much unsupervised time are more likely to get involved with crime. C) Any student of Indian River County is eligible for our program. D See attachment 1 -3 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. A) There are no viable additional programs in this area serving our targeted needs. 5 ORGAMZATIOPI: PROGRAM:. FUNDER: C. PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages. Box will expand as you type) 1. List Priority Needs area addressed. CSC Taxonomy Code HD-050 Educational need for children ages 7-18 and their parents. The students of our focus are those serving out-of-school sus rasions. 2. Briefly describe program activities including location of services. The first thing a student must do is to register at our site which is located at Gifford Youth Activity Center. After registration the student is assigned to one of our two classes by the Program Director. Once the student enters the classroom setting the instructor work diligently to see that all of his or her assignments are completed by the time they are to report back to school. These are their assignments they would have had if they were at their regular school. Since the student is allowed back on campus during their suspension, the parent or the guardian is responsible for retrieving these assignments and delivering them to HOPE. Our daily "Rap Sessions" teach our students coping skills. So, the student hopefully returns to their regular school on pace academically and with a modified behavior. With in the month of each student leaving HOPE, their HOPE instructor mails a motivational letter to the student. In the letter the student is encouraged to pursue the goals they set while at our Academy. Each student's record is reviewed to see if they attended HOPE a second time within the year. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Last year there were more than 1 ,400 students suspended from school. The 2002 Tennessee Art Commission defines an "at risk youth as any child or young person at risk of delinquency or engaging in any other deviant behavior such as: substance abuse, unwed pregnancy, or school drop-out. Just by having the student at our Academy, extremely reduces the likelihood or risk of the suspended student engaging in additional deviant behavior that increases with any increase in unsupervised time. Statistics from our District Informational Services validates that students attending HOPE are less likely to be re-suspended within the school year. (review attachment 2) At the end of each of our students ' time at Hope they are required to write an exit essay, in their own words, stating what Hope meant to them. So many say they would not have completed their assignments had not they attended the Academy. (attachment 4-5) 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). i Executive/Program Director must be a qualified leader with a college 6 ` ORGAN17ATION: „9 rRAM OGR : 4k ' nNDEIL 4 PROGRAM COVER PAGE Organization Name: H.O.P.E ACADEMY 1 Executive Director. Shekina M. Burson E-mail: Address: 4875 43rd Avenue Vero Beach. Fl. 32967 Telephone:772)770-5759 Fax:772) 562-6965 Program Director. Shekina M. Burson E-mail: hope_.cad@bellsouth.net Address: 4875 43' Avenue Telephone: 772) 562-4325 Vero Beach, Fl. 32967 Fax: 772) 562-6965 Program Title: _H.O.P.E. ACADEMY priority Need Area Addressed: Parental Support and Education Brief Description of the Program: CSC Taxonomy Code HD-050 . . . ..H.O.P.E. Academy focuses on treating special Problems for children ages 7- 18 We also have a family support component: a monthly 2 hr workshop that addresses Parental Empowerment and enrolling and consoling. SUMMARY REPORT — (Enter Information In The Black Cells Only) 2 ORGANIZATION: PROGRAM: FUNDER: degree, administrative skills and leadership experience. He/she must coordinate the entire program from annually overall planning and the execution there of. This position is to see that weekly, monthly and annual reports are constructed and available for the Board of Directors and interesting parties. This position is salary based requiring 40 hr. work week. 2) Administrative/Staff Assistant must have supervisory and typing skills, data entry skills, and must be able to form statistical reports for the office, staff and students. This position requires 40 hrs. and salaried. The duties of this position primarily entails daily tracking and recording of attendance, student breakfast/lunch count, preparing timesheets, assisting teachers with weekly behavior modification life skills group, preparing workshop for parent monthly empowerment breakfast, assisting with student exits out of the program and preparing statistical reports. Provides daily support for parents, students, and staff with matters of concern that surface throughout the daily operations of a school day. 3) office Manager/ Staff Assistant must have office skills and some bookkeeping knowledge. This person is primarily responsible for managing student records, office affairs, office filing, assisting parents and students with registration, setting all intake appointments, assisting instructors with coverage of their class when needed and work at least 40 hrs a week by the hour. 4) Two Classroom Instructors must have at least a Bachelors Degree and have special skills to work with Hope students. They will be under the jurisdiction of the District with regards of being hired evaluated and fired This position entails providing academic/tutorial support to students. The instructors are primarily responsible for management of the student time and keeping students on track with their assignments and development of academic and behavior management goals. They would be working 32 to 40 hours a week and a salaried position with benefits offered by SDIRC. 5. How will the target population be made aware of the program? When a student is suspended the student and the parent are given a tri-fold on HOPE Academy. The suspension papers will also contain information concerning how to contact HOPE Academy. We will increase our media market through the press, school board stations, posters and radio. At the beginning of the school year our board members will speak at PTA, SAC, and School Open House. This year our sitting board has plans to aggressively expand our board to recruit people who will help us market our program that will reach parents of Indian River County 6. How will the program be accessible to target population (Le., location, transportation, hours of operation)? parents of the students are the primary source of transportation. This shows the students the inconvenience of their suspension to the daily family routine. Since HOPE is located in the central region of the district, transportation will be provided by the district transportation department in "die-hard" cases. This is when a parent has no transporting resource. 7 ORGANVAT'ION: PROGRAM: FUNDER: Since our hours of operation are synchronized with the regular school day, there is minimum disruption in the f unil 's di it routine. 8 PROGRAM: r o { o L tropea � a � FUNDER: Current Program Funding (2006 /07 ) : $ 905265 Dollar increase /(decrease ) in request: $ 13 , 235 Percent increase /(decrease ) in request * * : 14 . 7 % Unduplicated Number of Children to be served Individually : 475 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : 175 Total Program Cost per Client : 314 . 13 **If request increased 5% or more, briefly explain why: We have had a substantial increase in teacher's salaries. To make us competitive the School District is paying benefits. However, this requires a raise in salaries to meet union demands. We should be able to recruit and retain good instructors. In addition to that our insurance and rent increased. If these fends are being used to match another source, name the source and the $ amount: The �gpn o 's Board of Directors has approved this application on (date). April 30, 200711 Henry Burson Jr / Name of President/Chair of the Board _Cobnan Stewart Name of Board Chairman Signature 3 ORGAN17AMN: PROGRAM: FUNDER: PROPOSAL NARRATIVE please respond to each question in the allotted space for each. section. In responding to each section of the proposal narrative, please retain the section-label and question that you are addressing. Do not change the Times New Roman 12 pt font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page ezt jyn 1. Provide the mission statement and vision of your organization. H.O.P.E. ACADEMY seeks to revive moral and social values. We also seek to help build self-esteem and empower the community of young people with skills to help them to achieve, succeed, and excel. Focusing primarily on suspended students. The acronym H.O.P.E. stands for Helping Other People Excel. Our motto is "Instilling the Desire to Aspire, " 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. As an alternative program to "out-of-school-suspension," we provide all suspended students, at- risk youth alike, a safe, peaceful, productive and structured setting while suspended from school. They receive one-on-one tutoring with their regular class assignments. They are taught behavior modification techniques, and management skills. Our instructors are trained to conduct daily "coping skill sessions." These sessions are designed in a way to bolster the youth self-esteem; and by attending H.O.P.E., the students suspension is erasedfrom their school record 4 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you e. Outcome # 1 : 5% increase of our 05-05 enrollment of 439 Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 4 IF 5 © 7 Program Frequency Responsible Parties Expected Indicator Data Source Time of Activities (how often) (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) The high school At least twice a Hope Executive and I S% increase of enrollment Hope Academy's 07-08 Information 2007-2008 School and middle school year Advisory Board of our 05-06 enrollment of enrollment Services of IRC Year PTA Meetings will 439 due to informing School District be attended and involved Parents informed about Hope The high school Once a year Hope Staff , Increase as fore stated due Report to the Executive Have a Notice First of second month and middle schools Executive and to informing all attending Director of HOPE of Attendance of school Open House will be Advisory Board parents of our services. signed by an attended informed Administrator about HOPE of the attended school Each suspended Every time a Each school The 15% increase due to Hope's Enrollment Informational Through our the school student will given student is Administrator that informing and encouraging Service year; from August, 07- information suspended he or imposing the the student now suspended recording June 08 concerning HOPE she is to receive a student' s suspension to attend HOPE HOPE Academy (tri-fold) tri-fold about attendance HOPE 10 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you e. Out oma # 2: 90 % of Students attending HOPE ACADEMY will return to their regular school with their assignmeats om leted Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 1 4 1 6 r— 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (Who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Parents will retrieve Every student Parent or guardian Every student will Review by the Student evaluation This will be done at assignments from school attending is responsible for complete their Executive Director sheet that is the "successful" retrieving students assignments (at least of student work administered at the completion of a work from their 901/o of them) completed at the end of their stay at students' attendance regular school. time of their exit the Academy and d at HOPE Academy. from the program placed on Hope's and place results in file. students Acknowledgement of completion form Our Instructors will Every day Hope Instructors Every students get Teachers will log It will be recorded on At the completion of supervise as well as tutor their work done all assignments as the students each students the students in their they are completed Acknowledge Of successful stay at classroom assignments by their student Completion Sheets. HOPE ACADEMY daily. . Administered by the Executive/Program Director during the students Exit Orientation. attachment 4 11 ORoaNIZAMN: PROGRAM: FUNDER: Be PROGRAM NEEDS STATEMENT (Entire Section B not to exceed one page. Box will emand acysse rvr e) L a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. A) Students that are suspended from school, and left at home with no adult supervision become at-risk regardless to their social economical status. With additional unsupervised time they are subject to engage in promiscuity, drugs, alcohol, or some serious juvenile crime Most suspended students return to school far behind on academic assignments; prompting some to become discouraged and less inclined to maximize their efforts. To make matters worst, they return to class with no instructions on behavior modification or coping skills. Considering the fact that suspensions are unexcused absents, suspensions increases the absentee rate. Once this is reported to the State Department of Education, the amount of money awarded to our District is reduced. Through our parent component, parents are taught coping skills and effective parenting. B) According to School District' s Informational Service Department, an average of 1500- 1600 students is suspended annually. All national and local data has proven that juveniles with too much unsupervised time are more likely to get involved with crime. C) Any student of Indian River County is eligible for our program. D See attachment 1 -3 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. A) There are no viable additional programs in this area serving our targeted needs. 5 ORGAMZATIOPI: PROGRAM:. FUNDER: C. PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages. Box will expand as you type) 1. List Priority Needs area addressed. CSC Taxonomy Code HD-050 Educational need for children ages 7-18 and their parents. The students of our focus are those serving out-of-school sus rasions. 2. Briefly describe program activities including location of services. The first thing a student must do is to register at our site which is located at Gifford Youth Activity Center. After registration the student is assigned to one of our two classes by the Program Director. Once the student enters the classroom setting the instructor work diligently to see that all of his or her assignments are completed by the time they are to report back to school. These are their assignments they would have had if they were at their regular school. Since the student is allowed back on campus during their suspension, the parent or the guardian is responsible for retrieving these assignments and delivering them to HOPE. Our daily "Rap Sessions" teach our students coping skills. So, the student hopefully returns to their regular school on pace academically and with a modified behavior. With in the month of each student leaving HOPE, their HOPE instructor mails a motivational letter to the student. In the letter the student is encouraged to pursue the goals they set while at our Academy. Each student's record is reviewed to see if they attended HOPE a second time within the year. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Last year there were more than 1 ,400 students suspended from school. The 2002 Tennessee Art Commission defines an "at risk youth as any child or young person at risk of delinquency or engaging in any other deviant behavior such as: substance abuse, unwed pregnancy, or school drop-out. Just by having the student at our Academy, extremely reduces the likelihood or risk of the suspended student engaging in additional deviant behavior that increases with any increase in unsupervised time. Statistics from our District Informational Services validates that students attending HOPE are less likely to be re-suspended within the school year. (review attachment 2) At the end of each of our students ' time at Hope they are required to write an exit essay, in their own words, stating what Hope meant to them. So many say they would not have completed their assignments had not they attended the Academy. (attachment 4-5) 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). i Executive/Program Director must be a qualified leader with a college 6 ORGANIZATION: PROGRAM: FUNDER: Parent empowerment Monthly Trained Family Parents shown new Evaluation of Form provided by At the end of each work shops Therapist ways of successful Workshop HOPE Academy sessions parenting 12 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you e. Outcome #3 : 65% of our students will return to school with im roved an er manaizement skills for the 07-08 year Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 4 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) An Anger Management At the Instructots 65% of our students Post Test Test results will be During their HOPE Pre-test will be beginning of the will have better This is to be given kept on Hope Days. (days administered student anger or behavior at the Academy' s file. attending Hope attendance at modification skills (pre and post test Academy) our Academy attachment 6 -7 "Rap Sessions" on These sessions Instructors and Improved behavior Same as above Same as Above The beginning and controlling your anger will convene Administration With regards to ending of their three times a Good Choices/Bad enrollment at HOPE week ones. 13 ORGANIZATION: PROGRAM: FUNDER: degree, administrative skills and leadership experience. He/she must coordinate the entire program from annually overall planning and the execution there of. This position is to see that weekly, monthly and annual reports are constructed and available for the Board of Directors and interesting parties. This position is salary based requiring 40 hr. work week. 2) Administrative/Staff Assistant must have supervisory and typing skills, data entry skills, and must be able to form statistical reports for the office, staff and students. This position requires 40 hrs. and salaried. The duties of this position primarily entails daily tracking and recording of attendance, student breakfast/lunch count, preparing timesheets, assisting teachers with weekly behavior modification life skills group, preparing workshop for parent monthly empowerment breakfast, assisting with student exits out of the program and preparing statistical reports. Provides daily support for parents, students, and staff with matters of concern that surface throughout the daily operations of a school day. 3) office Manager/ Staff Assistant must have office skills and some bookkeeping knowledge. This person is primarily responsible for managing student records, office affairs, office filing, assisting parents and students with registration, setting all intake appointments, assisting instructors with coverage of their class when needed and work at least 40 hrs a week by the hour. 4) Two Classroom Instructors must have at least a Bachelors Degree and have special skills to work with Hope students. They will be under the jurisdiction of the District with regards of being hired evaluated and fired This position entails providing academic/tutorial support to students. The instructors are primarily responsible for management of the student time and keeping students on track with their assignments and development of academic and behavior management goals. They would be working 32 to 40 hours a week and a salaried position with benefits offered by SDIRC. 5. How will the target population be made aware of the program? When a student is suspended the student and the parent are given a tri-fold on HOPE Academy. The suspension papers will also contain information concerning how to contact HOPE Academy. We will increase our media market through the press, school board stations, posters and radio. At the beginning of the school year our board members will speak at PTA, SAC, and School Open House. This year our sitting board has plans to aggressively expand our board to recruit people who will help us market our program that will reach parents of Indian River County 6. How will the program be accessible to target population (Le., location, transportation, hours of operation)? parents of the students are the primary source of transportation. This shows the students the inconvenience of their suspension to the daily family routine. Since HOPE is located in the central region of the district, transportation will be provided by the district transportation department in "die-hard" cases. This is when a parent has no transporting resource. 7 ORGANVAT'ION: PROGRAM: FUNDER: Since our hours of operation are synchronized with the regular school day, there is minimum disruption in the f unil 's di it routine. 8 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you oped Outcome #4• Maintain the recidivism rate at less than or equal to 20% in comparison to the District recidivism rate Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) �- 1 F 3 —� 4 6 Program Activities Frequency Responsible Parties Expected Indicator Data Source (where) Time of (what) (how often) (who) Outcomes/change Measurements Measurement (why) (evidence) (when) Rap Sessions on Three times a Instructors/Administration Students acquiring Reviewing School District Yearly or semi- anger management week skills that will help students' Informational services annual increments. and emphasis on them avoid being suspension track all 07-08 good choices vs. bad re-suspended records. students choices attendance/suspensions 14 ORGANIZAnON: PROGRAM: FUNDER: E. COLLABORATION (Entire Section E not to exceed one page) 15 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you e. Outcome # 1 : 5% increase of our 05-05 enrollment of 439 Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 4 IF 5 © 7 Program Frequency Responsible Parties Expected Indicator Data Source Time of Activities (how often) (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) The high school At least twice a Hope Executive and I S% increase of enrollment Hope Academy's 07-08 Information 2007-2008 School and middle school year Advisory Board of our 05-06 enrollment of enrollment Services of IRC Year PTA Meetings will 439 due to informing School District be attended and involved Parents informed about Hope The high school Once a year Hope Staff , Increase as fore stated due Report to the Executive Have a Notice First of second month and middle schools Executive and to informing all attending Director of HOPE of Attendance of school Open House will be Advisory Board parents of our services. signed by an attended informed Administrator about HOPE of the attended school Each suspended Every time a Each school The 15% increase due to Hope's Enrollment Informational Through our the school student will given student is Administrator that informing and encouraging Service year; from August, 07- information suspended he or imposing the the student now suspended recording June 08 concerning HOPE she is to receive a student' s suspension to attend HOPE HOPE Academy (tri-fold) tri-fold about attendance HOPE 10 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you e. Out oma # 2: 90 % of Students attending HOPE ACADEMY will return to their regular school with their assignmeats om leted Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 1 4 1 6 r— 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (Who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Parents will retrieve Every student Parent or guardian Every student will Review by the Student evaluation This will be done at assignments from school attending is responsible for complete their Executive Director sheet that is the "successful" retrieving students assignments (at least of student work administered at the completion of a work from their 901/o of them) completed at the end of their stay at students' attendance regular school. time of their exit the Academy and d at HOPE Academy. from the program placed on Hope's and place results in file. students Acknowledgement of completion form Our Instructors will Every day Hope Instructors Every students get Teachers will log It will be recorded on At the completion of supervise as well as tutor their work done all assignments as the students each students the students in their they are completed Acknowledge Of successful stay at classroom assignments by their student Completion Sheets. HOPE ACADEMY daily. . Administered by the Executive/Program Director during the students Exit Orientation. attachment 4 11 ORGANIZATION: PROGRAM: FUNDER: 1. List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative AgencY Resources rovided to the program Indian River County Children Operational funds for the "lion share" of our budget Services School District of Indian River Subsidizes teachers salary, provides lunches/ breakfasts, County rent assistance, books, software and transportation when needed. Gifford Youth Activity Center Reduced Rental rates for classroom, dinning and recreational areas/ and provide Internet service. Northside Agape Ministries Clerical and printing for free IRC Provide therapist to conduct monthly Parental Mental Health Association Workshops Christine J. Pawlowski, Inc. Tax Bookkeeping services at a reduced rate. Rodne s. White CPA Annual Tax R done at reduced rate 16 n '. 88 kn Pin 06 a - v kn kn 111 Li V u fj Lb y� N a � ry N o + = e+1 a w.+ , ; Ln u trF 0 0 00 0Un + C 1C v� .. in a o ORGANIZATION: PROGRAM: FUNDER: Parent empowerment Monthly Trained Family Parents shown new Evaluation of Form provided by At the end of each work shops Therapist ways of successful Workshop HOPE Academy sessions parenting 12 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you e. Outcome #3 : 65% of our students will return to school with im roved an er manaizement skills for the 07-08 year Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 4 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) An Anger Management At the Instructots 65% of our students Post Test Test results will be During their HOPE Pre-test will be beginning of the will have better This is to be given kept on Hope Days. (days administered student anger or behavior at the Academy' s file. attending Hope attendance at modification skills (pre and post test Academy) our Academy attachment 6 -7 "Rap Sessions" on These sessions Instructors and Improved behavior Same as above Same as Above The beginning and controlling your anger will convene Administration With regards to ending of their three times a Good Choices/Bad enrollment at HOPE week ones. 13 Type 9w ftwu tion and Pongsn Name 2007-2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget Total Program Budget and Funder Specific Budget Forms. AGENCYIPROGRAM NAME: PROJECT HOPE INC./H .O.P.E. ACADEMY FUNDER: CAUTION : Do not enter any figures where a cell is colored in dark blue Formulas and/or links are in place. Gray areas should I be used for providing information and calculations only. gency 1 7- 1 REVENUES Proposed Total Program Budget Funder Specific Total ABudget Budget 1 Children's Services Council-St Lude 2 Children's Services Council-1111artin 3 Advisory Committeeandian River 1031500. 103,5W.00 103,500.00 4 United Way-St Lucie County 5 United Way-Martin County 6 United Way-Iridian River County 7 Department of Children S Families - 8 County Funds 9 Contributions-Cash 12,000.00 12,000.00 10 Program Fees 11 Fund Raising Events-Net 14,000.00 14,000.Fa 12 Sales to Public - Net 13 Membeiship Dues 14 Investment Income 15 Miscellaneous 16 Grants and Foundations 25,000.00 25,000.00 17 School District of IRC 54,000.00 54,000.00 18 Reserve Funds Used for Operating 19 In-Kind Donations (No1 included in tout) 2,400.00 20 TOTAL REVENUES (dce nlinclude line19) $208,500.00 $103,500.00 $208, 500.00 B C EXPENDITURES Proposed Total Program Budget Fund Specific Total Agency fidget Bud 21 Salaries - (must complete chart on next page) 152,200.00 91 ,000.00 152,200.00 22 FICA - Total salaries x 0.0765 11 643.30 11 ,643.00 re men - Annual pension r qua 23 staff I t600.0c 11600.00 Lile/Heafth - lca nta rt- no 24 Disab. 0.00 workers compensaWn - # employees x 25 rate .62 per 100.00 943.64 3.64 on a unemployment - # projected 26 5employees(2.7 x $7,000=945.) 945. 945.00 °Jlt@OW 6•i Tme Ne Orga0lim and PMWM Nene SALARIES I cross If N Annual Salary Potton of Salary ere Proposed % of Gross Annual POSITION LISTING /Agwt�Yl prows") Funder Specific Budget Salry Position Tlfie/ rose H shvlr RMuesAWCJ/N Example: Execuff" Director 140hM 70,000.00 - 10,000.00 5,000.00 7.1i%' DcecuWe Director 140 hrs 43,200.00 43,200.00 32,000. 74. 07°/ Administrative Asst 22,000.00 22,000.00 14,WO.00 63.64% office M /StatfAsa 17,000.00 171000.00 11 ,000.00 64. 71 % Instructor I 35,000.DO 351000.00 171000. 48.57% Instructodi 35,000.00 351000.00 179000. 48. 57% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Remaining positions throWhout thea ency Total Salaries 1 $ 152,200.00 $152,200.00 $91 ,000.00 59 .79% FRINGE BENEFITS DETAIL (Funder Specific Budget I rdt 6r ev 1n NI ae. Specific Budget FICA 7.65% Pension fe fts. onwWoriers w Comports. Total rSpecis Pmrder Column C only, from line 21 to 26) (A r 5y ms. comperes. m comperes. SpecH/e Position nae / Tofu/ mm4vk Cass ManaOer140hrs 5,000.00 36250 266.00 500.00 300.00 200.00 1,562 Example: Executive Director ! 40 hrs 32,000.00 2,448.00 1 ,600.00 4,048.00 dministrative Asst. 14,000.00 1 ,071 .00 1 ,071 .0 Office 'Manager/Staff Asst. 11 ,000.00 841 .50 841 .5 Instructor 1 17,000.00 - 1 ,300. 50 1 ,300.5 Instructorll 17,000.00 1 ,300. 50 1 ,300.54 0 0.00 0.00 0.0 0 0.00 0.00 0. 0 0.00 0.00 0.0 0 0.00 0.00 0.0 0 0. 00 0.000. 0 0.00 - 0.00 0.0 0 0.00 0.00 0.0 0 0.00 0.00 00 0 0.00 0.00 0.0 0 0.00 0.00 0.0 0 0. 00 0.00 - 0.0 0 0.00 0.00 0.0 0 0.00 0.00 0.0 0 0.00 0.00 0.5 0 0.00 0.00 0.0 Total Funder Request Fringe Benefits $91 ,00000 6,961 . 50 $1 ,600.09 $0.001 $0.001O.D =MOPS P1 51=007 B'1 ORGANIZATION: PROGRAM: FUNDER: Boxes will expand as you oped Outcome #4• Maintain the recidivism rate at less than or equal to 20% in comparison to the District recidivism rate Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) �- 1 F 3 —� 4 6 Program Activities Frequency Responsible Parties Expected Indicator Data Source (where) Time of (what) (how often) (who) Outcomes/change Measurements Measurement (why) (evidence) (when) Rap Sessions on Three times a Instructors/Administration Students acquiring Reviewing School District Yearly or semi- anger management week skills that will help students' Informational services annual increments. and emphasis on them avoid being suspension track all 07-08 good choices vs. bad re-suspended records. students choices attendance/suspensions 14 ORGANIZAnON: PROGRAM: FUNDER: E. COLLABORATION (Entire Section E not to exceed one page) 15 Type the OVWW0bm end PMOpane B C A Funder Specific Total Agency EXPENDITURES propo�d Total Program Budget Budget Budget 0. 0. 0. Oc 2 Travel-Dj., y # of Staffav # of miles/wk x 50 wks x $ = EstanTraveVMilea9e Reimb. TravellConterencesfTnuning 375. 0. 375. • National Conference (cost Per staff) • Training/Sermnar (cost Per staff) • Other Trairungs (cost of travel, lodging. registration. food) 2 Office Suppges 4.500. 3,500. 4,500.00 • Office supplies (momhN average x 12 months = estimated cast of offrce Supplies based on present history. 3,200. 1 ,700. 3.200. Telephone - # Phone fines x average cost Per month x 12 months = local phone cost . Average tong distance calls x 12 months Estimated cost of long distance 001 31 postage/Shipping . - Quanledy Meiling of Newsletter • Special events. etc. • Bulk mailings - appeals . O.D01 0.001 0. 32 Utilities • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 00 33 Occupancy (Building & Grounds) 12,550. 0.00 12,550. • Morigage/Rent ($ x 12 months) • Janitorial ($ x 12 months) - • Grounds Main. (S x 12 months) • Real Estate Taxes Printing & publications 300.001 O.Od 300. - Quarterly Newsletter ($ x 4) • Letterheads, Envelopes, etc. • Fundraising materials • Other SubscriptionlDueslMernbenthips 0. 0.00 0.001 • Membership to National Organization • Dues . ippore to Newspapers/magazines, etc- 2,600.001 1 ,000.001 2t600.001 36 Insurance . pirectars/Officers Liab. • Commercial/General Insurance - Bond ire. • Auto Insurance ON 37 Equipmerrf-Rental & Maintenance 2,300. 900.00 2,300. • Copier lease (S x 12 nanths) - Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months) • Computer Maintenance ( $ x 12 months) . Other Advertising o 600.00 0. 600. • NewspaPerads • Fundraising awpnxnotans . otter 3 Equipment Purchases-CapitelExpense 500- 0. 500• . Computer/monitor (# x $) Laser Printer Type the Wpa®6m ad pmpsn aa�A 40 Professional Fees (Legal, Consulting) 1 ,880. 0. 1 ,880. 60 • Legal advice ( estimated #hrs x $) • Consultant fees • Other 00 41 gooksfEducational Materials 200• 0. 200• • BocksWkloos • Materials ($ x staff) 4 Food & Nutrition 0. 0. 0.00 43 - • Meals ( # meals x clients x 5daYs x 50 Wks) Snacks Administrative Costs 0. 0. 0. • Admin. Cost (% of total budget) Audit Expense 3,800.001 3,800.001 3,800.00 • Independent Audit Review 45 Specific Assistance to Individuals '150.001 0.0 150.00 • Medical assistance • Meals/Food • Rent Assistance • Other 46 Odter/Miscellaneous 400. 0. 400.00 • Background check/drug test _ • Other 21600. 0.001 2,600.00 47 OtherfContraet • Sub-contract for program services TOTAL EXPENSES $204 , 186.94 $102,300 .00 $204, 186.64 s+ rwerI= ORGANIZATION: PROGRAM: FUNDER: 1. List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative AgencY Resources rovided to the program Indian River County Children Operational funds for the "lion share" of our budget Services School District of Indian River Subsidizes teachers salary, provides lunches/ breakfasts, County rent assistance, books, software and transportation when needed. Gifford Youth Activity Center Reduced Rental rates for classroom, dinning and recreational areas/ and provide Internet service. Northside Agape Ministries Clerical and printing for free IRC Provide therapist to conduct monthly Parental Mental Health Association Workshops Christine J. Pawlowski, Inc. Tax Bookkeeping services at a reduced rate. Rodne s. White CPA Annual Tax R done at reduced rate 16 n '. 88 kn Pin 06 a - v kn kn 111 Li V u fj Lb y� N a � ry N o + = e+1 a w.+ , ; Ln u trF 0 0 00 0Un + C 1C v� .. in a o trr.r.nv+��e aor.xw. 2007-2008 CORE GRANT APPLICA m TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: FY osrofi FY t41g7 Fr a7roe x INCREASE FYE FYE FYE CURRENT VS. NEXT FY BUDGET A6 C D ACTUAL TOTAL PROPOSED 1� r m vs REVENUES BUDGETED BUDGETED 0.00 1 Children's Services CouncilSt Lucie 0-00 2 Childrens Services Council-Martin 3 F Commmee-Indian River 9026500 ge865.801 103 500.00 14.92% 0.00 4 United We St Lucie COUntY 0.001 5 Uni4d W -Martin rnuntv 0.00 6 United We -Indian River Cou 0.00 7 De rtmant of Children & Famil'ies 0.00 a Cou Funds 7923.961 1 00000 12 000 DO 0.00% 9 CuntributionSZasA0.00 t P ram Fees 11 Furl Raisin Everds•Net 9290.00 15 000.00 14 000.00 -6.67% 0.00 t2 Sales to Publica4at 0.00 is Membershi D1ats 0.00 t Investmerd Irrcorrre 0.00 is Miscellaneous 16 Grerds and Foundations 15 200.00 25 000.00 25,000.00 0.00% t7 Funds from other sources/School District 39 857.50 43 000.00 54.000.001 25.58 to Reserve Funds Used for O ratio 2 000.00 0.00 -100.00% t9 In-Kind Donations lN0r Yalueeab*nrlZ312.001 2,400.0010.00 -100.00% Zo TOTAL 162,536.46 1871D65.001 208,500.001 11.46% EXPENDITURES 2t SaWries 124102.10 135000.00 % 152200.00 12.74 2? FlCA 5997.1610 327.50 11 ,643.00 12.740A 23 ReliremerR 0.00 1.400.00 1 ,600.00 14.29% LileAleaNh 0.00 0.00 0.00 u 24 Medicare 1400.97 1800.00 943.64 -47.58% Fbrida Unemloyment 423 83 845.00 945.00 11.83% Trevel-0ai 0.00 0.00 0.00 2a TravellCoMerencestTmining 0.00 445.00 375.00 -15.73 Office Su ies 3.93S.B51 4.200.0014.500.001 7.14% Teld ne 2.9 3.200.001 3.200.001 0.00% 1 Pos Shi 877.58 900.00900.00 0.00% 3 32 Benefit Dinner Expense 4101.47 000.00 0.00 -100.00 >3 Occu nc (Building & Grounds 10 050.00 10,050.001 1Z550.001 24.88%. 34 Pdntin BPubiicadons 77200 T75.001 300.00 -61.29% Subscd uesembershi 0.00 0.0010.00 iM 38 Insurance 336.91 2.100.001 2,600.001 23.81 3 E ui merrtRental & Maintenance 74113.31 2,300.0012.300.001 0.000/01 Saomi 600.001 0.00% s9 E ui merd Purchases:Ca dal Ex0.00 500.001 500.001 0.00% Professional FearI, Comuhi 600.00 1,800,90L 1880.00 4.44% 4t BookslEducatione1 Materials 11=1 200A0 200.00 0.00% 42 Food 8 Nutrition 1 793.50 0.00 0.00 Com user Software 493.75 0.000.00 Audit 3,900.00 3.800.00 3,800.001 111 0.000% 45 5 fic Assistance to Individuals 20.00 200.00 150.00 -25.00% 46 OtheNMiscellaneous 471.29 500.00 400.00 -20.00% a7 OlherlLoniract 2 6%.28 800.00 2 600.00 225.00% 4e TOTAL 168,578.14 185,742.50 204,166.64 9.93% REVENUES Fv, ER) EXP -6,041 .681 1,322.50 4,313.3 226.15% u samm ' TI^YaOT�� atl PapnllA 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: FY asps Fr ado? FY mros x x4CREAae FYE FYE FYEl CURRBITVS. NEXT FY BUDGET A 8 C D ACTUAL TOTAL PROPS 9a. e.m BymLe REVENUES BUDGETED BUDGETED 1 hillCServices Counc"t Lucie 0.00 2 Children's Services Council-Madin - 0.00 3 Adviso CommiNee-Indian River 90 285.00 90 065.00 103 500.00 14.92% United W St Lucle CountY 0.00 5 United W -Martin C:ountv 0.00 6 United Wa -Indian River 0.00 0.00 7 Department of Children & Families 0.00 e County Funds 0.00 9 Contributiorl5-Cash 7 923.96 1 000.00 - 12 000.00 0.006A P rem Fees 0.00 1 11 Fuad Ra - q Events-Net 9 290.00 15 000.00 14 000.00 -6.67% 12 Sales to PublioNel 0.00 13 Nlembegship Dues 0.00 14 Investment Income 0.00 15 Miscellaneous 0'00 16 Grdnts and Foundations 1520000 25 000.00 25 000.00 0.D0% 17 Funds from Other SOurceslSchool District IRC 39 857.50 43 ODO.00 64 000.00 25.58% 18 Reserve Funds Used for O ra 000.00 0.00 -100.00% 1s In-Wind Donations Pralacsw mt' q 2312.00 2400.00 2400.00 . 0.00% 28 TOTAL 162 556.46 197 065.00 208 500.00 11 .46% EXPENDITURES 21 Salaries 12410210 135000.00 152,200.00 12.77A 22 FICA 52997.15 10,327 11 643.30 12.75% 23 Retirement 0.00 140000 1 ,600.00 14.290A 24 LifeMeaNh 0.00 0.00 0.00 25 Workman CompensatmVinedicam 1400.97 2200.00 943.64 57.11% 26 Florida U 423.83 845.00 945.00 11 .83% T 0.00 0.00 0.00 28 TraveUConf nancesiTmining 0.00 375.001 375.00 0.00% 29 Office S - 3,935.8S 4.200.001 4,500.00 7.14% 39 Tele Ione 2 92272 3.200.001 3 200.00 0.00% 31 Posta hi 877.S8 9W.001 900.000.00% UlilitiesBDinner Expense DinnEx 4101.47 4000.00 0.00 ` -100.00% 33 Occu Buildim & Glroundsl 10050.00 10.050.001 12,550.00 24.88% 3a Prinu & Publications 772.00 sm.ed 300.001 50.00% 35 Subscri 'onlDuesfMembers 0.00 0.0011 0.00 3s Insurance - 2336.91 2.11011.001 2600.00 23.81% 37 E ui -Rental & Maintenance Z113,36 2.300.001 2,300.001 . 0.00% A 600.00 600.00 0.00% 39 E u ment Pumhases:Ca hal Expense 0.00 smool 600.00 0.006/6 40 Professional Fees 1 Consulting) 600.00 1800.00 1 ,880.00 4.44% n BookslEducetional Materiels 122.00 200.001 200.00 0.00% 42 Food & Nutrition 1 793.50 0.901 0.00 43 ComputaTSotWare 493.75 0.001 0.00 4a Audit 3.900.00 3.800.00 3,800.00 0.00% 45 S ific Asslatance to Individuals 20.00 200.00 150.00 -25.00% es Other/MiscellanaoUS 471.29 500.OD 400.00 -20.00% 47 OtheriCordrect 2 690.28 800.00 2,600.130 225.00% 4a TOTAL 169123.96 185797.00 204,186.94 9.9D% REVENUES OVERT NDER EXPENDITURES 5567.50 1,268.00 4,313.06 u ievmr Type 9w ftwu tion and Pongsn Name 2007-2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget Total Program Budget and Funder Specific Budget Forms. AGENCYIPROGRAM NAME: PROJECT HOPE INC./H .O.P.E. ACADEMY FUNDER: CAUTION : Do not enter any figures where a cell is colored in dark blue Formulas and/or links are in place. Gray areas should I be used for providing information and calculations only. gency 1 7- 1 REVENUES Proposed Total Program Budget Funder Specific Total ABudget Budget 1 Children's Services Council-St Lude 2 Children's Services Council-1111artin 3 Advisory Committeeandian River 1031500. 103,5W.00 103,500.00 4 United Way-St Lucie County 5 United Way-Martin County 6 United Way-Iridian River County 7 Department of Children S Families - 8 County Funds 9 Contributions-Cash 12,000.00 12,000.00 10 Program Fees 11 Fund Raising Events-Net 14,000.00 14,000.Fa 12 Sales to Public - Net 13 Membeiship Dues 14 Investment Income 15 Miscellaneous 16 Grants and Foundations 25,000.00 25,000.00 17 School District of IRC 54,000.00 54,000.00 18 Reserve Funds Used for Operating 19 In-Kind Donations (No1 included in tout) 2,400.00 20 TOTAL REVENUES (dce nlinclude line19) $208,500.00 $103,500.00 $208, 500.00 B C EXPENDITURES Proposed Total Program Budget Fund Specific Total Agency fidget Bud 21 Salaries - (must complete chart on next page) 152,200.00 91 ,000.00 152,200.00 22 FICA - Total salaries x 0.0765 11 643.30 11 ,643.00 re men - Annual pension r qua 23 staff I t600.0c 11600.00 Lile/Heafth - lca nta rt- no 24 Disab. 0.00 workers compensaWn - # employees x 25 rate .62 per 100.00 943.64 3.64 on a unemployment - # projected 26 5employees(2.7 x $7,000=945.) 945. 945.00 °Jlt@OW 6•i Tme Ne Orga0lim and PMWM Nene SALARIES I cross If N Annual Salary Potton of Salary ere Proposed % of Gross Annual POSITION LISTING /Agwt�Yl prows") Funder Specific Budget Salry Position Tlfie/ rose H shvlr RMuesAWCJ/N Example: Execuff" Director 140hM 70,000.00 - 10,000.00 5,000.00 7.1i%' DcecuWe Director 140 hrs 43,200.00 43,200.00 32,000. 74. 07°/ Administrative Asst 22,000.00 22,000.00 14,WO.00 63.64% office M /StatfAsa 17,000.00 171000.00 11 ,000.00 64. 71 % Instructor I 35,000.DO 351000.00 171000. 48.57% Instructodi 35,000.00 351000.00 179000. 48. 57% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Remaining positions throWhout thea ency Total Salaries 1 $ 152,200.00 $152,200.00 $91 ,000.00 59 .79% FRINGE BENEFITS DETAIL (Funder Specific Budget I rdt 6r ev 1n NI ae. Specific Budget FICA 7.65% Pension fe fts. onwWoriers w Comports. Total rSpecis Pmrder Column C only, from line 21 to 26) (A r 5y ms. comperes. m comperes. SpecH/e Position nae / Tofu/ mm4vk Cass ManaOer140hrs 5,000.00 36250 266.00 500.00 300.00 200.00 1,562 Example: Executive Director ! 40 hrs 32,000.00 2,448.00 1 ,600.00 4,048.00 dministrative Asst. 14,000.00 1 ,071 .00 1 ,071 .0 Office 'Manager/Staff Asst. 11 ,000.00 841 .50 841 .5 Instructor 1 17,000.00 - 1 ,300. 50 1 ,300.5 Instructorll 17,000.00 1 ,300. 50 1 ,300.54 0 0.00 0.00 0.0 0 0.00 0.00 0. 0 0.00 0.00 0.0 0 0.00 0.00 0.0 0 0. 00 0.000. 0 0.00 - 0.00 0.0 0 0.00 0.00 0.0 0 0.00 0.00 00 0 0.00 0.00 0.0 0 0.00 0.00 0.0 0 0. 00 0.00 - 0.0 0 0.00 0.00 0.0 0 0.00 0.00 0.0 0 0.00 0.00 0.5 0 0.00 0.00 0.0 Total Funder Request Fringe Benefits $91 ,00000 6,961 . 50 $1 ,600.09 $0.001 $0.001O.D =MOPS P1 51=007 B'1 Two " org� W4 Prows^ Nene 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME: FUNDER: A B FY 07M FY 0711 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET jeol. Blcol. A EXPENDITURES 21 Salaries 152,200 .00 913000.00 59.79% 22 FICA 11 ,643.30 0.00 0.00% 23 Retirement - - 11600 .00 0.00 0.00% 2A4LifelHealth 0.00 0.00 #DIV/0 ! 25 Workers Compensation 943.64 0.00 0.00% 26 Florida Unemployment 945.00 0.00 0.00% 27 Travel-Dai f 0.00 0.00 #DIV101 2s Travel/ConferenceslTrainin 375.00 0.00 0.00% 29 Office Su lies 47500.00 3,500.00 77 .78% 3o Telephone 35200.00 1 ,700.00 53.13% elShi in 900.00 400 .00 44.44°h 31 Posta 32 Utilities 0.00 0.00 #DIV101 33 Occu anc (Building & Grounds 127550.00 0.00 0.00% 34 Printin & Publications 300.00 0.00 0.00% 35 Subscri tionlDues/Membershi 0.00 0.00 #DIV10 ! 3s Insurance 23600 .00 17000.00 38.46% 37 E ui ment:Rental & Maintenance 2,300.00 900.00 39 .13% 36 Advertisin 600 .00 0.00 0.00% 39 E ui ent Purchases:Ca ital Expense 500.00 0.00 0.00% m ao professional Fees (Legal, Consulting) 15880.00 0.001 0 .00% 41 Books/Educational Materials 200 .00 0.00 0.00% a2 Food & Nutrition 0.00 0.00 #DIVI01 43 Administrative Costs 0 .00 0.00 #DIVIO! as Audit Expense 39800.00 31800.00 100.00% 45 S ecific Assistance to Individuals 150-.00 0.00 0.00% a6 OtherlMiscellaneous 400.00 0.00 0.00% 47 Other/Contract 2,600.00 0.00 0.00% 48 TOTAL $204,186 .94 $102,300.00 50. 10% e-a smrmgT Tw1M0eriafuimW nty�N^� 2007-2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: HOPE ACADEMY FUNDER: PXPLANA77ONFORVAPHAWETP 177 '. . Children's Services CouncuSt NO FUNDS REQUESTED . Children Smites Councu-Marlin NO FUNDS REQUESTED Urrikd W St Lucia ED NO FUNDS REQUEST Untied W -Wrun NO FUNDS REQUESTED Untied Wa Jodkn River NO FUNDS REQUESTED De r6nent of Children S Farcies NO FUNDS REQUESTED Wrc s NO FUNDS REQUESTED s - Na alowed to cclM Less flan pubic educatiar students apamwft c-Moi Income WA us WA Theres annof salaries because the dsbict is go6g to glue beneff to Hope lnstnclor. In order to do dug Urex had to Otlter SoumesM1uchool District IRC their sallies. vA more and so vA we to obtain and resin them far Mis LiFelltea NONE PROVIDED Tm NO FUNS REQUESTED Ocet I & G RENT WENTUP Subsc . NONE REQUIRED ksurence PREMIUMS INCREASED Food b Nrmilfon WILL BE INIQND Com HOPE TO BE PROVIDED BY SCHOOL DISTRICT SO WE DID NOT BUDGET FOR R wE MUST GIVE CONSIDERATION TO AN INCREASE IN BOOKKEEPING SERVICE as sear Type the OVWW0bm end PMOpane B C A Funder Specific Total Agency EXPENDITURES propo�d Total Program Budget Budget Budget 0. 0. 0. Oc 2 Travel-Dj., y # of Staffav # of miles/wk x 50 wks x $ = EstanTraveVMilea9e Reimb. TravellConterencesfTnuning 375. 0. 375. • National Conference (cost Per staff) • Training/Sermnar (cost Per staff) • Other Trairungs (cost of travel, lodging. registration. food) 2 Office Suppges 4.500. 3,500. 4,500.00 • Office supplies (momhN average x 12 months = estimated cast of offrce Supplies based on present history. 3,200. 1 ,700. 3.200. Telephone - # Phone fines x average cost Per month x 12 months = local phone cost . Average tong distance calls x 12 months Estimated cost of long distance 001 31 postage/Shipping . - Quanledy Meiling of Newsletter • Special events. etc. • Bulk mailings - appeals . O.D01 0.001 0. 32 Utilities • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 00 33 Occupancy (Building & Grounds) 12,550. 0.00 12,550. • Morigage/Rent ($ x 12 months) • Janitorial ($ x 12 months) - • Grounds Main. (S x 12 months) • Real Estate Taxes Printing & publications 300.001 O.Od 300. - Quarterly Newsletter ($ x 4) • Letterheads, Envelopes, etc. • Fundraising materials • Other SubscriptionlDueslMernbenthips 0. 0.00 0.001 • Membership to National Organization • Dues . ippore to Newspapers/magazines, etc- 2,600.001 1 ,000.001 2t600.001 36 Insurance . pirectars/Officers Liab. • Commercial/General Insurance - Bond ire. • Auto Insurance ON 37 Equipmerrf-Rental & Maintenance 2,300. 900.00 2,300. • Copier lease (S x 12 nanths) - Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months) • Computer Maintenance ( $ x 12 months) . Other Advertising o 600.00 0. 600. • NewspaPerads • Fundraising awpnxnotans . otter 3 Equipment Purchases-CapitelExpense 500- 0. 500• . Computer/monitor (# x $) Laser Printer Type the Wpa®6m ad pmpsn aa�A 40 Professional Fees (Legal, Consulting) 1 ,880. 0. 1 ,880. 60 • Legal advice ( estimated #hrs x $) • Consultant fees • Other 00 41 gooksfEducational Materials 200• 0. 200• • BocksWkloos • Materials ($ x staff) 4 Food & Nutrition 0. 0. 0.00 43 - • Meals ( # meals x clients x 5daYs x 50 Wks) Snacks Administrative Costs 0. 0. 0. • Admin. Cost (% of total budget) Audit Expense 3,800.001 3,800.001 3,800.00 • Independent Audit Review 45 Specific Assistance to Individuals '150.001 0.0 150.00 • Medical assistance • Meals/Food • Rent Assistance • Other 46 Odter/Miscellaneous 400. 0. 400.00 • Background check/drug test _ • Other 21600. 0.001 2,600.00 47 OtherfContraet • Sub-contract for program services TOTAL EXPENSES $204 , 186.94 $102,300 .00 $204, 186.64 s+ rwerI= *�wrrcna+�aw Proa.n rre. 2007=2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME: FUNDER: tINEITEX ` , 777777777771 IXPLANAT(ONFORVi4RlANCE. . : , ` E T IN E O I S OR SALARI S E DI RE 1 A S UNION EMpluy HAVIN ORDER TO PAY THEM BENEFITS FROM THE SCHOOL DISTRICT. THIS REQUIRED THAT YVE PAY MORE AS VVEU.. TME OBJECTIVE IS TO GET INSTRUCTORS THAT WILL BE COMPATIBLE WITH W AT HOPE ACADEiW DOES AND TO MAKE US COMPETIVES. salad" 101 101 OIRca OUR OFFlCES SUPPLIES BUDGET IS VIRTUALLY THE SAME THE TELEPHONE BUDGET IS VIRTUALLY THE SALE T BUDGET VIRTUALLY THE SAME h � COST INCREASES lus VIRTUALLY THE SAME E ui R 16 MainOeusuca pdV101 aDTV/07 VIRTUALLY THE SAME Aud'd s�se as same' EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example, no expenditures prior to October 1 " may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30`") must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies , contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement , hotel rooms, meals , meal allowances , per Diem , and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary." 1 trr.r.nv+��e aor.xw. 2007-2008 CORE GRANT APPLICA m TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: FY osrofi FY t41g7 Fr a7roe x INCREASE FYE FYE FYE CURRENT VS. NEXT FY BUDGET A6 C D ACTUAL TOTAL PROPOSED 1� r m vs REVENUES BUDGETED BUDGETED 0.00 1 Children's Services CouncilSt Lucie 0-00 2 Childrens Services Council-Martin 3 F Commmee-Indian River 9026500 ge865.801 103 500.00 14.92% 0.00 4 United We St Lucie COUntY 0.001 5 Uni4d W -Martin rnuntv 0.00 6 United We -Indian River Cou 0.00 7 De rtmant of Children & Famil'ies 0.00 a Cou Funds 7923.961 1 00000 12 000 DO 0.00% 9 CuntributionSZasA0.00 t P ram Fees 11 Furl Raisin Everds•Net 9290.00 15 000.00 14 000.00 -6.67% 0.00 t2 Sales to Publica4at 0.00 is Membershi D1ats 0.00 t Investmerd Irrcorrre 0.00 is Miscellaneous 16 Grerds and Foundations 15 200.00 25 000.00 25,000.00 0.00% t7 Funds from other sources/School District 39 857.50 43 000.00 54.000.001 25.58 to Reserve Funds Used for O ratio 2 000.00 0.00 -100.00% t9 In-Kind Donations lN0r Yalueeab*nrlZ312.001 2,400.0010.00 -100.00% Zo TOTAL 162,536.46 1871D65.001 208,500.001 11.46% EXPENDITURES 2t SaWries 124102.10 135000.00 % 152200.00 12.74 2? FlCA 5997.1610 327.50 11 ,643.00 12.740A 23 ReliremerR 0.00 1.400.00 1 ,600.00 14.29% LileAleaNh 0.00 0.00 0.00 u 24 Medicare 1400.97 1800.00 943.64 -47.58% Fbrida Unemloyment 423 83 845.00 945.00 11.83% Trevel-0ai 0.00 0.00 0.00 2a TravellCoMerencestTmining 0.00 445.00 375.00 -15.73 Office Su ies 3.93S.B51 4.200.0014.500.001 7.14% Teld ne 2.9 3.200.001 3.200.001 0.00% 1 Pos Shi 877.58 900.00900.00 0.00% 3 32 Benefit Dinner Expense 4101.47 000.00 0.00 -100.00 >3 Occu nc (Building & Grounds 10 050.00 10,050.001 1Z550.001 24.88%. 34 Pdntin BPubiicadons 77200 T75.001 300.00 -61.29% Subscd uesembershi 0.00 0.0010.00 iM 38 Insurance 336.91 2.100.001 2,600.001 23.81 3 E ui merrtRental & Maintenance 74113.31 2,300.0012.300.001 0.000/01 Saomi 600.001 0.00% s9 E ui merd Purchases:Ca dal Ex0.00 500.001 500.001 0.00% Professional FearI, Comuhi 600.00 1,800,90L 1880.00 4.44% 4t BookslEducatione1 Materials 11=1 200A0 200.00 0.00% 42 Food 8 Nutrition 1 793.50 0.00 0.00 Com user Software 493.75 0.000.00 Audit 3,900.00 3.800.00 3,800.001 111 0.000% 45 5 fic Assistance to Individuals 20.00 200.00 150.00 -25.00% 46 OtheNMiscellaneous 471.29 500.00 400.00 -20.00% a7 OlherlLoniract 2 6%.28 800.00 2 600.00 225.00% 4e TOTAL 168,578.14 185,742.50 204,166.64 9.93% REVENUES Fv, ER) EXP -6,041 .681 1,322.50 4,313.3 226.15% u samm ' TI^YaOT�� atl PapnllA 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: FY asps Fr ado? FY mros x x4CREAae FYE FYE FYEl CURRBITVS. NEXT FY BUDGET A 8 C D ACTUAL TOTAL PROPS 9a. e.m BymLe REVENUES BUDGETED BUDGETED 1 hillCServices Counc"t Lucie 0.00 2 Children's Services Council-Madin - 0.00 3 Adviso CommiNee-Indian River 90 285.00 90 065.00 103 500.00 14.92% United W St Lucle CountY 0.00 5 United W -Martin C:ountv 0.00 6 United Wa -Indian River 0.00 0.00 7 Department of Children & Families 0.00 e County Funds 0.00 9 Contributiorl5-Cash 7 923.96 1 000.00 - 12 000.00 0.006A P rem Fees 0.00 1 11 Fuad Ra - q Events-Net 9 290.00 15 000.00 14 000.00 -6.67% 12 Sales to PublioNel 0.00 13 Nlembegship Dues 0.00 14 Investment Income 0.00 15 Miscellaneous 0'00 16 Grdnts and Foundations 1520000 25 000.00 25 000.00 0.D0% 17 Funds from Other SOurceslSchool District IRC 39 857.50 43 ODO.00 64 000.00 25.58% 18 Reserve Funds Used for O ra 000.00 0.00 -100.00% 1s In-Wind Donations Pralacsw mt' q 2312.00 2400.00 2400.00 . 0.00% 28 TOTAL 162 556.46 197 065.00 208 500.00 11 .46% EXPENDITURES 21 Salaries 12410210 135000.00 152,200.00 12.77A 22 FICA 52997.15 10,327 11 643.30 12.75% 23 Retirement 0.00 140000 1 ,600.00 14.290A 24 LifeMeaNh 0.00 0.00 0.00 25 Workman CompensatmVinedicam 1400.97 2200.00 943.64 57.11% 26 Florida U 423.83 845.00 945.00 11 .83% T 0.00 0.00 0.00 28 TraveUConf nancesiTmining 0.00 375.001 375.00 0.00% 29 Office S - 3,935.8S 4.200.001 4,500.00 7.14% 39 Tele Ione 2 92272 3.200.001 3 200.00 0.00% 31 Posta hi 877.S8 9W.001 900.000.00% UlilitiesBDinner Expense DinnEx 4101.47 4000.00 0.00 ` -100.00% 33 Occu Buildim & Glroundsl 10050.00 10.050.001 12,550.00 24.88% 3a Prinu & Publications 772.00 sm.ed 300.001 50.00% 35 Subscri 'onlDuesfMembers 0.00 0.0011 0.00 3s Insurance - 2336.91 2.11011.001 2600.00 23.81% 37 E ui -Rental & Maintenance Z113,36 2.300.001 2,300.001 . 0.00% A 600.00 600.00 0.00% 39 E u ment Pumhases:Ca hal Expense 0.00 smool 600.00 0.006/6 40 Professional Fees 1 Consulting) 600.00 1800.00 1 ,880.00 4.44% n BookslEducetional Materiels 122.00 200.001 200.00 0.00% 42 Food & Nutrition 1 793.50 0.901 0.00 43 ComputaTSotWare 493.75 0.001 0.00 4a Audit 3.900.00 3.800.00 3,800.00 0.00% 45 S ific Asslatance to Individuals 20.00 200.00 150.00 -25.00% es Other/MiscellanaoUS 471.29 500.OD 400.00 -20.00% 47 OtheriCordrect 2 690.28 800.00 2,600.130 225.00% 4a TOTAL 169123.96 185797.00 204,186.94 9.9D% REVENUES OVERT NDER EXPENDITURES 5567.50 1,268.00 4,313.06 u ievmr EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices: Any notice, request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E. Bernauer, Indian River County Human Services Director 1801 27"' Street, Vero Beach , Florida 32960-3365 Recipient: Project H . O . P . E . , Inc„ 4875 43rd Ave. , Vero Beach , FL 32967 ; Attention : Shekina M . Burson , Director 2 . Venue: Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims, controversies , or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations, agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5 . Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise . 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 NOV- 12-2007 MON 10 : 4Q AM WALKER INSURANCE FAX NO, 407 849 1972 P, 02 ffP . O . Box CERTIFICATE OF LIABILITY INSURANCE OF ID fCSJ DA EIMYlOp YYYY} PRO m 11 / 12 / 07 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY ANU CONFERS NO RIGHTS UPON THE CERTIFICATE & Fncl , Svcs . , Ino HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2115 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 32653-2115 49 - 1988 Fax : 407 - 849- 1972 ' INSURERS AFFORDING COVERAGE NAIC0 INSURED WBURER A'. Iletb CO raau :naueanoa Ce - INSURER 9' Pro] eat H . O . P . E . Inc . INSURER C: ~ Vero 43rd hAFLn32967 INSURER D'. INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THP INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONC ITIONS OF SUCH POLICIES, AGGREGATE LIMIT$ SHOWNMAY HAVE BEEN REDUCED BY PAID CLAIMS. NBN LTR N8R TYPE OF INSURANCE POLICY NUM BER DATE MMTO OATS MYroO YY LIARS GENERAL LIABILITY i EACH OCCURRENCE d 06MMFRCAL GENERAL LIABILITY �,! PREMISE6 (Ea ocnu Urenw 3 CLAIMS MADE OCGUft I MED EXP (Any ane pBraw) S PER50MAL 8 ADV INJURY § GENERALAGGREGATE S BEN'L AGGREGATE LIMIT APPLIES PER! j PRODUCTS COMPIDP AGG $ POLICY PERP Loc AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT § ANY AUTO Ea acldenD ALL OWNED AUTOS BODILY INJURY i SCHEGULED AUTOS (Par parson) § HIRED AUTOS BODI�Y j NON-OWNED AUTOS j (Per ecaaeni) PROPERTYj OARAO E LIABILITY AUTO ONLY - EA ACCIDENT I § i ANY AUTO OTHER THAN EA ACC d AUTO ONLY; AGO I S E%CESBIUMBRELLA LIABILITY EACH OCCURRENCE j OCCUR C AIMS MADE AGGREGATE j r j DEDUCTIBLE a RETENTION § E WOR OYEAS COMPENSATION NIN AND TORY LIMITS ER A. EMPLOYERS ' ANY PROPRCTORI23646-1 042907 PARTNERlEXECUTIVE / / 04 /29 / 08 E.L. EACHACCIDENT $ 100 , 000 OFFICENMEMBER EXCLUDED: Pall. dbmibe unser E.L. DISEASE - EA EMFLOYEd S100F000 ECAL PROVISIC NS bNOW E.L. DISEASE - POLICY LIMIT I S5OO x 000 OTHER DESCRIPTION OF OPERATIONS ! LOCATIONS I VEHICLES ! EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS ' CERTIFICATE HOLDER CANCELLATION INDIAXR SHOULP ANY OF THE ABOVE DESCRIBED POLICIEB BE CANCELLED SEFORB THE EXPIRATION DATE THEREOF, THE IBSUINO INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN Indian River Count NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 RO SHALL Board OE Commig816ners IMPOSR NO 001-10ATION OR WAM6;W OF ANY HIND UPON THE INSURSI% ITS AGENTS OR 1840 25th Street REPRESENTATIV Vero Beach PL 32960 AUTHORREORE E rrvE ACORD 25 (20D1IBSJ ® PORA7ION 1908 Two " org� W4 Prows^ Nene 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME: FUNDER: A B FY 07M FY 0711 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET jeol. Blcol. A EXPENDITURES 21 Salaries 152,200 .00 913000.00 59.79% 22 FICA 11 ,643.30 0.00 0.00% 23 Retirement - - 11600 .00 0.00 0.00% 2A4LifelHealth 0.00 0.00 #DIV/0 ! 25 Workers Compensation 943.64 0.00 0.00% 26 Florida Unemployment 945.00 0.00 0.00% 27 Travel-Dai f 0.00 0.00 #DIV101 2s Travel/ConferenceslTrainin 375.00 0.00 0.00% 29 Office Su lies 47500.00 3,500.00 77 .78% 3o Telephone 35200.00 1 ,700.00 53.13% elShi in 900.00 400 .00 44.44°h 31 Posta 32 Utilities 0.00 0.00 #DIV101 33 Occu anc (Building & Grounds 127550.00 0.00 0.00% 34 Printin & Publications 300.00 0.00 0.00% 35 Subscri tionlDues/Membershi 0.00 0.00 #DIV10 ! 3s Insurance 23600 .00 17000.00 38.46% 37 E ui ment:Rental & Maintenance 2,300.00 900.00 39 .13% 36 Advertisin 600 .00 0.00 0.00% 39 E ui ent Purchases:Ca ital Expense 500.00 0.00 0.00% m ao professional Fees (Legal, Consulting) 15880.00 0.001 0 .00% 41 Books/Educational Materials 200 .00 0.00 0.00% a2 Food & Nutrition 0.00 0.00 #DIVI01 43 Administrative Costs 0 .00 0.00 #DIVIO! as Audit Expense 39800.00 31800.00 100.00% 45 S ecific Assistance to Individuals 150-.00 0.00 0.00% a6 OtherlMiscellaneous 400.00 0.00 0.00% 47 Other/Contract 2,600.00 0.00 0.00% 48 TOTAL $204,186 .94 $102,300.00 50. 10% e-a smrmgT Tw1M0eriafuimW nty�N^� 2007-2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: HOPE ACADEMY FUNDER: PXPLANA77ONFORVAPHAWETP 177 '. . Children's Services CouncuSt NO FUNDS REQUESTED . Children Smites Councu-Marlin NO FUNDS REQUESTED Urrikd W St Lucia ED NO FUNDS REQUEST Untied W -Wrun NO FUNDS REQUESTED Untied Wa Jodkn River NO FUNDS REQUESTED De r6nent of Children S Farcies NO FUNDS REQUESTED Wrc s NO FUNDS REQUESTED s - Na alowed to cclM Less flan pubic educatiar students apamwft c-Moi Income WA us WA Theres annof salaries because the dsbict is go6g to glue beneff to Hope lnstnclor. In order to do dug Urex had to Otlter SoumesM1uchool District IRC their sallies. vA more and so vA we to obtain and resin them far Mis LiFelltea NONE PROVIDED Tm NO FUNS REQUESTED Ocet I & G RENT WENTUP Subsc . NONE REQUIRED ksurence PREMIUMS INCREASED Food b Nrmilfon WILL BE INIQND Com HOPE TO BE PROVIDED BY SCHOOL DISTRICT SO WE DID NOT BUDGET FOR R wE MUST GIVE CONSIDERATION TO AN INCREASE IN BOOKKEEPING SERVICE as sear ACQ DTM. CERTIFICATE OF LIABILITY INSURANCE. DAT111212007 YY; PRODUCER PnDne {772) 562-3369 Fax (772) 562-3459 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION HILB ROGAL & HOBBS OF FLORIDA, INC. - VERO BEACH ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 204514TH AVE. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P 0 BOX 130 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. VERO BEACH FL 32961 INSURERS AFFORDING COVERAGE NAIC # INSURED ( INSURER A'. AUTO OWNERS INSURANCE PROJECT FLO.P.E., INC. '' INSURER e: 4875 43RD AVENUE I.. R,GURER C� VERO BEACH FL 32967 INSURER D: INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCYPERIOD INDICATF,O. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY RF ISSUED OR MAY PERTAIN. THE, INSURANCE AFFORDED 3Y THE POLICIES DESCR;8E6 HEREIN IS SUBJECT TO A, LTHE TERMS. EXCLUSIONS AND CONDCIONS OF SUCH POLICIES AGGREGATE OMITS SHOWN MAY HAVE. BEEN REDUCED BY PAID CLAIMS NSA IDSL TYPE OF INSURANCE POLICYNUMBER POLICY EFFECTIVE POLICYECPIRATMN LIMITS ITR SR➢ DATFWMMW DATEMMVO/YYI GENERAL LIABILITY 002382-72591732-07 09106/07 09/06/08 EACH DCCURRENc=_ # 1 ,000,000 X COMMERCIAL GENERAL LIAEIL11Y °f'""Q£ 1' El"�D ;•RLRSFs # 50,000 lee ocw:o+w; CLAIMS MADE X OC -LR Mea =XP ;Aey oetl Pe�tlnr s 5,P00 A PEa¢scanL s AC , 'NAURY _ 1 ,000,000 5FNFRA A.3GRFGA-L- £ 1 ,000,000 GEH'L AGGREGATE LIMO APPLIES PER aR00GC TMLOM14f�rOP AGG. 5 1 ,000,900 PRO. - POLICY JFGT LOC AUTOMOBILE_ LIABILITY 002382-72591732-07 09/06107 09/06108 COMMUNED SINGLE LIMIT ANYAUTO : Ea ac,Den S 1 ,000,000 ALL OWNED AUTOS BOCIi.Y INJURY C Per porsaa! SCHEDU!F(l A'JTGS - A X BIREDAUTOS HO'.>ILt' ;NJURY £ X NON-OWNEDAUTOS ILa amdenp PROPERTY DAMAGE ,5 IPEf acGtlellj GARAGE_ LIABILITY AUiG ONLY - EA ACCI!"Ic`NT S ANY AUTO OTHER THAN EAACC = AU70ONLY. ADG 5 EXCESS I UMBRELLA LIABILITY EACH OCCDRRFNCP £ OCCUR CLAIMS MADE AGGRFGATE DEDUC HBLE # - RETENTION £ $ NIORERS COMPENSATION AND kPs i,;- nnR§ EMPLOYERS' UAEtLiTY TS ANY PRO➢RIETOR/PMTNRRIEYEGOTNE C L EAC( I ACT Ulz NT 5 OFFICERtMEMB£R EXCLUDED? ,.. L OI$' A$! -IIF EF.?tCYE`c Y a Y<s. tllYttlbC usOw SPEC1ALPftOVISIOxS Oelo-x P 1 I]IEEh56 POLICY LIMB $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS CERTIFICATE HOLDER IS AN ADDITIONAL INSURED WITH REGARDS TO COMMERCIAL GENERAL LIABILITY. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TC HIE LEFT HU? FAILURE TO DO 60 SHALL WHOSE NO OBLIGATION OR ! IAAIL ITY OF ANY KIND UPON THE INSURER. INDIAN RIVER COUNTY ITS AGENTS oR RSPREsCNTATIVFS. 1800 27TH STREET VERO BEACH, FL 32960 AUTHoa:zec REPRFSENTATNG �- ♦t Attention: ROD WHITE FAX# 562.6965 Phichae ACORD 25 (2001108) Certificate # 109604 © ACORO CORPORATION 1988 *�wrrcna+�aw Proa.n rre. 2007=2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME: FUNDER: tINEITEX ` , 777777777771 IXPLANAT(ONFORVi4RlANCE. . : , ` E T IN E O I S OR SALARI S E DI RE 1 A S UNION EMpluy HAVIN ORDER TO PAY THEM BENEFITS FROM THE SCHOOL DISTRICT. THIS REQUIRED THAT YVE PAY MORE AS VVEU.. TME OBJECTIVE IS TO GET INSTRUCTORS THAT WILL BE COMPATIBLE WITH W AT HOPE ACADEiW DOES AND TO MAKE US COMPETIVES. salad" 101 101 OIRca OUR OFFlCES SUPPLIES BUDGET IS VIRTUALLY THE SAME THE TELEPHONE BUDGET IS VIRTUALLY THE SALE T BUDGET VIRTUALLY THE SAME h � COST INCREASES lus VIRTUALLY THE SAME E ui R 16 MainOeusuca pdV101 aDTV/07 VIRTUALLY THE SAME Aud'd s�se as same' EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example, no expenditures prior to October 1 " may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30`") must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies , contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement , hotel rooms, meals , meal allowances , per Diem , and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary." 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices: Any notice, request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E. Bernauer, Indian River County Human Services Director 1801 27"' Street, Vero Beach , Florida 32960-3365 Recipient: Project H . O . P . E . , Inc„ 4875 43rd Ave. , Vero Beach , FL 32967 ; Attention : Shekina M . Burson , Director 2 . Venue: Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims, controversies , or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations, agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5 . Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise . 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 NOV- 12-2007 MON 10 : 4Q AM WALKER INSURANCE FAX NO, 407 849 1972 P, 02 ffP . O . Box CERTIFICATE OF LIABILITY INSURANCE OF ID fCSJ DA EIMYlOp YYYY} PRO m 11 / 12 / 07 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY ANU CONFERS NO RIGHTS UPON THE CERTIFICATE & Fncl , Svcs . , Ino HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2115 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 32653-2115 49 - 1988 Fax : 407 - 849- 1972 ' INSURERS AFFORDING COVERAGE NAIC0 INSURED WBURER A'. Iletb CO raau :naueanoa Ce - INSURER 9' Pro] eat H . O . P . E . Inc . INSURER C: ~ Vero 43rd hAFLn32967 INSURER D'. INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THP INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONC ITIONS OF SUCH POLICIES, AGGREGATE LIMIT$ SHOWNMAY HAVE BEEN REDUCED BY PAID CLAIMS. NBN LTR N8R TYPE OF INSURANCE POLICY NUM BER DATE MMTO OATS MYroO YY LIARS GENERAL LIABILITY i EACH OCCURRENCE d 06MMFRCAL GENERAL LIABILITY �,! PREMISE6 (Ea ocnu Urenw 3 CLAIMS MADE OCGUft I MED EXP (Any ane pBraw) S PER50MAL 8 ADV INJURY § GENERALAGGREGATE S BEN'L AGGREGATE LIMIT APPLIES PER! j PRODUCTS COMPIDP AGG $ POLICY PERP Loc AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT § ANY AUTO Ea acldenD ALL OWNED AUTOS BODILY INJURY i SCHEGULED AUTOS (Par parson) § HIRED AUTOS BODI�Y j NON-OWNED AUTOS j (Per ecaaeni) PROPERTYj OARAO E LIABILITY AUTO ONLY - EA ACCIDENT I § i ANY AUTO OTHER THAN EA ACC d AUTO ONLY; AGO I S E%CESBIUMBRELLA LIABILITY EACH OCCURRENCE j OCCUR C AIMS MADE AGGREGATE j r j DEDUCTIBLE a RETENTION § E WOR OYEAS COMPENSATION NIN AND TORY LIMITS ER A. EMPLOYERS ' ANY PROPRCTORI23646-1 042907 PARTNERlEXECUTIVE / / 04 /29 / 08 E.L. EACHACCIDENT $ 100 , 000 OFFICENMEMBER EXCLUDED: Pall. dbmibe unser E.L. DISEASE - EA EMFLOYEd S100F000 ECAL PROVISIC NS bNOW E.L. DISEASE - POLICY LIMIT I S5OO x 000 OTHER DESCRIPTION OF OPERATIONS ! LOCATIONS I VEHICLES ! EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS ' CERTIFICATE HOLDER CANCELLATION INDIAXR SHOULP ANY OF THE ABOVE DESCRIBED POLICIEB BE CANCELLED SEFORB THE EXPIRATION DATE THEREOF, THE IBSUINO INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN Indian River Count NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 RO SHALL Board OE Commig816ners IMPOSR NO 001-10ATION OR WAM6;W OF ANY HIND UPON THE INSURSI% ITS AGENTS OR 1840 25th Street REPRESENTATIV Vero Beach PL 32960 AUTHORREORE E rrvE ACORD 25 (20D1IBSJ ® PORA7ION 1908 ACQ DTM. CERTIFICATE OF LIABILITY INSURANCE. DAT111212007 YY; PRODUCER PnDne {772) 562-3369 Fax (772) 562-3459 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION HILB ROGAL & HOBBS OF FLORIDA, INC. - VERO BEACH ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 204514TH AVE. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P 0 BOX 130 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. VERO BEACH FL 32961 INSURERS AFFORDING COVERAGE NAIC # INSURED ( INSURER A'. AUTO OWNERS INSURANCE PROJECT FLO.P.E., INC. '' INSURER e: 4875 43RD AVENUE I.. R,GURER C� VERO BEACH FL 32967 INSURER D: INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCYPERIOD INDICATF,O. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY RF ISSUED OR MAY PERTAIN. THE, INSURANCE AFFORDED 3Y THE POLICIES DESCR;8E6 HEREIN IS SUBJECT TO A, LTHE TERMS. EXCLUSIONS AND CONDCIONS OF SUCH POLICIES AGGREGATE OMITS SHOWN MAY HAVE. BEEN REDUCED BY PAID CLAIMS NSA IDSL TYPE OF INSURANCE POLICYNUMBER POLICY EFFECTIVE POLICYECPIRATMN LIMITS ITR SR➢ DATFWMMW DATEMMVO/YYI GENERAL LIABILITY 002382-72591732-07 09106/07 09/06/08 EACH DCCURRENc=_ # 1 ,000,000 X COMMERCIAL GENERAL LIAEIL11Y °f'""Q£ 1' El"�D ;•RLRSFs # 50,000 lee ocw:o+w; CLAIMS MADE X OC -LR Mea =XP ;Aey oetl Pe�tlnr s 5,P00 A PEa¢scanL s AC , 'NAURY _ 1 ,000,000 5FNFRA A.3GRFGA-L- £ 1 ,000,000 GEH'L AGGREGATE LIMO APPLIES PER aR00GC TMLOM14f�rOP AGG. 5 1 ,000,900 PRO. - POLICY JFGT LOC AUTOMOBILE_ LIABILITY 002382-72591732-07 09/06107 09/06108 COMMUNED SINGLE LIMIT ANYAUTO : Ea ac,Den S 1 ,000,000 ALL OWNED AUTOS BOCIi.Y INJURY C Per porsaa! SCHEDU!F(l A'JTGS - A X BIREDAUTOS HO'.>ILt' ;NJURY £ X NON-OWNEDAUTOS ILa amdenp PROPERTY DAMAGE ,5 IPEf acGtlellj GARAGE_ LIABILITY AUiG ONLY - EA ACCI!"Ic`NT S ANY AUTO OTHER THAN EAACC = AU70ONLY. ADG 5 EXCESS I UMBRELLA LIABILITY EACH OCCDRRFNCP £ OCCUR CLAIMS MADE AGGRFGATE DEDUC HBLE # - RETENTION £ $ NIORERS COMPENSATION AND kPs i,;- nnR§ EMPLOYERS' UAEtLiTY TS ANY PRO➢RIETOR/PMTNRRIEYEGOTNE C L EAC( I ACT Ulz NT 5 OFFICERtMEMB£R EXCLUDED? ,.. L OI$' A$! -IIF EF.?tCYE`c Y a Y<s. tllYttlbC usOw SPEC1ALPftOVISIOxS Oelo-x P 1 I]IEEh56 POLICY LIMB $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS CERTIFICATE HOLDER IS AN ADDITIONAL INSURED WITH REGARDS TO COMMERCIAL GENERAL LIABILITY. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TC HIE LEFT HU? FAILURE TO DO 60 SHALL WHOSE NO OBLIGATION OR ! IAAIL ITY OF ANY KIND UPON THE INSURER. INDIAN RIVER COUNTY ITS AGENTS oR RSPREsCNTATIVFS. 1800 27TH STREET VERO BEACH, FL 32960 AUTHoa:zec REPRFSENTATNG �- ♦t Attention: ROD WHITE FAX# 562.6965 Phichae ACORD 25 (2001108) Certificate # 109604 © ACORO CORPORATION 1988