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HomeMy WebLinkAbout2007-308H Indian River County Grant Contract OF� l�Jro� This Grant Contract ("Contract") entered into effective this day of Getaber 2007 by and between Indian River County, a political subdivision of the State of Florida , 1801 27tH Street, Vero Beach FL, 32960 ("County") and Early Learning Coalition of Indian River, Martin , Okeechobee Counties , Inc. . , ( Recipient); of: 10 Central Parkway, Suite 400 , Stuart, FI . 34994 For: Working Poor Match Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children ' s Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children ' s Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes' ) . - 1 - Indian River County Grant Contract OF� l�Jro� This Grant Contract ("Contract") entered into effective this day of Getaber 2007 by and between Indian River County, a political subdivision of the State of Florida , 1801 27tH Street, Vero Beach FL, 32960 ("County") and Early Learning Coalition of Indian River, Martin , Okeechobee Counties , Inc. . , ( Recipient); of: 10 Central Parkway, Suite 400 , Stuart, FI . 34994 For: Working Poor Match Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children ' s Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children ' s Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes' ) . - 1 - 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period") . The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . 4 . Grant Funds and Payment The approved Grant for the Grant Period is Twenty Nine Thousand , One Hundred Fifty Four Dollars ($29 , 154) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract . Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit " B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Obligations of Recipient. 5. 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense , upon five (5 ) days prior written notice. 5 .2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws , rules , and regulations . 5. 3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30, and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25,000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it' s independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will - 2 - 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period") . The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . 4 . Grant Funds and Payment The approved Grant for the Grant Period is Twenty Nine Thousand , One Hundred Fifty Four Dollars ($29 , 154) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract . Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit " B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Obligations of Recipient. 5. 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense , upon five (5 ) days prior written notice. 5 .2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws , rules , and regulations . 5. 3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30, and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25,000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it' s independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will - 2 - cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5 .4 .2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments, or notes . 5. 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance : (i ) Commercial General Liability Insurance in an amount not less than $ 1 ,000 ,000 combined single limit for bodily injury and property damage , including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; (ii) Business Auto Liability Insurance in an amount not less than $ 1 ,000 ,000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii ) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10 ) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses, - 3 - damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5. 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . K . Bp$on , Clerk BOARD OF COUNTY COMMISSIONERS By Deputy Clerk By a-�i G u/ Ga C . Wheeler, Chairman BCC Approved : A proved : oseph . Baird County Administrator rov d as to n sufficiency: Marian E . Fell , As stant C unty Attorney R TENT: By: Early Lea-min oalition of Indian River, Martin , Okeechobee Counties , Inc. , - 4 - cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5 .4 .2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments, or notes . 5. 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance : (i ) Commercial General Liability Insurance in an amount not less than $ 1 ,000 ,000 combined single limit for bodily injury and property damage , including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; (ii) Business Auto Liability Insurance in an amount not less than $ 1 ,000 ,000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii ) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10 ) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses, - 3 - ' Early 1eatain8 Costition of Indian River. Marin & Okmchubm Courdies. Inc. V ' working Poor Match PROGRAM COVER PAGE �/ � 2 Q l �y v Coalition of Indian River ISlattin & Okeechobee Co ties c. Organization Name: Fazl___y I�earntn E-mail: nkline a7elcirmo or�— Executive Director: Nancy Kline - — Address: 10 Central Pkwy. Suite 400. Stuart FL 34994 Telephone: 772-220- 122,____0 Fax : rrz-zea____- - Program Directors: Linda Prutisto Director of Special Pro' e� cts; Fat Houston Pro¢rams Director E-mail : 1 rutisto(a;elcirano. ore- phouston'uelcirmo .org_. Address: 308 NW 5`'' Street Telephone: 863-357- 1133 Qkeechobee F134972 Fax : 863-357-2232 Program Title: Working Poor Match Program Priority Need Area Addressed: Increase child care capacities and subsidies for underserved Ropulations particularly the infant and toddler population- improve the quality of child care programs and increase accessibility for children from lower income families. Brief Description of the Program: The following taxonomies apply to this funding request: Child Care Subsidies-NL-300. 150: Preschool Referral Programs HL-250.630 School Readiness Programs HD- 180.800• Child Care Provider Recruitment- PH- 240. 140 _ SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : S 29 , 154 . 00 t otal Proposed Program Budget for 2007 /08 : S 1 ,619 , 633 . 00 ( Percent of Total Program Budget : 1 . 8 % Current Program Funding ( 2006 / 07 ) : S 30 , 000 Dollar increase /( decrease ) in request : 5 ( 846 ) Percent increase '/( decrease ) in request Unduplicated Number of Children to be served Individually : 493 Unduplicated Number of Adults to be served Individually : Unduplicated Number to be served via Group settings : Total Program Cost per Client : _ 3285 , 26 * *If request increased 5% or more, briefly explain why: If these funds are being used to match another source, name the source and the S amount: These funds will be used to thatch federal dollars provided through the Child Care Development Fund tCCDF] for subsidized child care in the amount of 51 ,619.63 3 The organization 's Board of Directors has approved this application on: May 24, 2007 (Pending Approval-This grant application has been elec nal3y sent to all E Board members for review and is an agenda item for the 5/24/0*'c MQ d mee ng) _Gerald T. Roden �, '�' Name of President/Chair of the Board iure Nancv Kline - Name of Executive Director/CPO i tore 2 Early Leammgtoalition oMdian Rivet, Martin & ­Okeeehobe Copntim,Inc: Worl4ng Poor Ma'tcL / � PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section-label and question that you are addressing. Do not change the Times New Roman 12 pt. font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. fox ivil exrignt� as 'vou`.t�tie;'1 1 . Provide the mission statement and vision of your organization. The mission of ELCIRMO is : "Provide quality opportunities for social, physical, emotional , and intellectual development of children, by partnering with parents, providers, and communities ." Our vision is to : "Ensure quality resources and environments that prepare all children for a successful educational experience." 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. The Early Learning Coalition of Indian River, Martin, and Okeechobee Counties, Inc. (ELCIRMO) is defined and described in sections 411 .01 and 1002, Florida Statutes. The Coalition was originally created in 1999 as a School Readiness Coalition and became an Early Learning Coalition with the signing of the VPK legislation on January 2, 2005 . ELCIRMO offers subsidized child care assistance and programs that give children a competitive start in life . ELCIRMO is responsible for the planning and implementation of School Readiness and Voluntary Pre-Kindergarten services in the three county areas. The Coalition is responsible for making decisions to meet the early education and child care needs of the children in our communities . The Coalition sets priorities that are relevant to the children and families in the communities we serve. In addition to providing financial assistance for families, we offer support, training and resources to community providers who serve in excess of 3800 children daily. We serve children and families from all socio-economic backgrounds through a network of Child Care and Resource and Referral programs. Our computerized data system allows trained counselors to track both supply and demand for all types of child care services on a daily basis. Parents seeking quality child care have a variety of options including center-based care, family child care, after- school care, preschool, summer camp, nanny information, odd hour, and sick care. Along with Resource and Referral services, we work to enhance both the quality and supply of care through recruitment and training programs. Whether seeking to provide family child care in their homes or planning to open a child care center, we offer start-up and technical assistance, as well as follow-up training and support. 3 I damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5. 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . K . Bp$on , Clerk BOARD OF COUNTY COMMISSIONERS By Deputy Clerk By a-�i G u/ Ga C . Wheeler, Chairman BCC Approved : A proved : oseph . Baird County Administrator rov d as to n sufficiency: Marian E . Fell , As stant C unty Attorney R TENT: By: Early Lea-min oalition of Indian River, Martin , Okeechobee Counties , Inc. , - 4 - ` Eafly Leaiminn Coal tion �f indian River, Martin & Okeechobee Couhtie&, P Working_Poat MOA B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Biz will e�ax�d us v© `Ivtte) 1 . a) What is the unacceptable condition requiring change? b) Who has the need ? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. The extremely high incidence of children who live in poverty and are at risk of school failure due to lack of needed resources is the condition to be addressed. Indian River County' s population totaled 126,859 * which is a 15 . 1 % increase from 2000 to 2005 . Approximately 14.3 %* of the Indian River County population is 17 years or younger. The population growth of children under 5 years of age has nearly doubled between 2000-2004 over the previous decade [ 1990-2000] . Half of the impoverished children live in 5 census tracts with the county, the highest poverty levels in Gifford and Fellsmere. The lack of child care choices for infants and toddlers is a critical concern with an average waitlist of 6 months for 124 children. With the availability of Voluntary Pre-Kindergarten funding, providers are more likely to provide care for 4-year olds than to open slots for the more costly and labor intensive infant and toddler population. The waitlist for preschoolers is less devastating at only one month. Although the per capita income was $40,677 in 2004, the estimated number of persons living in poverty was 12,685 , or approximately 10% of the overall population. Sixteen percent of children ages 0- 17 live in poverty, and for children less than 5 years of age, this rate is 20.6%. Statistics recorded in 2005 , indicate that 44% of children in Indian River County Schools participate in the free and reduced lunch program which is an upward trend since 2003 . * * * 2006 Indian River County Community Needs Assessment. Source: US Census Bureau, 2000' census and 2001 -2004 Population Estimates. * *Source: Education Information & Accountability Services /EJAsj Publications. 2. a) Identify similar programs that are currently serving the needs of your targeted population ; b) Explain how these existing programs are under-serving the targeted population of your program. Child Care Resources of Indian River County serves families whose income is between 150- 200% of the Federal Poverty Level. The Coalition serves families with incomes between 0- 150% of the Federal Poverty Level, avoiding any duplication of services. 4 F�rlq",Learai t Coalition of Indian R+Yer; Marktrt Fc Okacholiec Counties, Incl Wnrkug�oor Mate} ' C. PROGRAM DESCRIPTION (Entire Section C I — 6, not to exceed two pages. Bob will e�pan��ssyou. iype) 1 . List Priority Needs area addressed. Increase child care capacities and subsidies for underserved populations, particularly the infant and toddler population; improve the quality of child care programs and increase accessibility for children from lower income families. 2 . Briefly describe program activities including location of services. The Early Learning Coalition' s Indian River office is easily accessible to families with young children located in the One- Stop Career Center campus at 1416 Old Dixie Highway, Vero Beach, Florida 32960. Program activities are provided for families, children, and child care providers in collaboration with existing community services whenever possible. These include: Child Care Resource and Referral (CCR&R) — Information, support, resources, and referrals are available to all families regardless of income to assist parents in making informed decisions about child care for their child. A list of customized referrals of legally operating programs based on parent' s need and preferences for care is generated from the computer database. Parents are served in person, by phone, or via the internet. • Provider Recruitment- Outreach is ongoing to identify potential child care providers, particularly to meet parent demand for care in certain geographic areas, for specific age groups, or for types of care. Partnerships exist with community agencies to refer interested persons who are interested in pursuing child care as a career. • Eligibility and Enrollment- Children who are determined eligible for child care subsidy based on proper documentation of income (six weeks of pay stubs), residence, age, immunization status, and physical examination are enrolled in the parent' s choice of child care programs. Re-determination occurs every six months to one year depending upon the date of initial enrollment. • Parent Involvement and Skill-Building- Child care programs are trained in meaningful ways to involve parents in their child' s education. They are assisted in offering opportunities for family literacy and in helping parents in their parenting role. • Quality Initiatives Including Program Assessments, Provider Training and Technical . Assistance, and Infant and Toddler Services- A program improvement plan is developed with each provider which builds upon their skills, abilities, and talents to address the results of their environmental assessment and areas in need of improvement. Resources and supports are offered to help providers reach their goals for professional and program development including mini-grants, educational funding, and specialized assistance in working with infants and toddlers . Child Health and Developmental Screening- Within 45 days of enrollment children are screened for developmental concerns requiring referral and further evaluation. Parents have the right to deny screening for their child with written objection. Individual health screenings for vision, hearing, dental status, and body mass index with a particular focus on nutrition and weight management are also conducted at the child care programs by the Coalition' s Registered Nurse. The Nurse assists providers in following-through with parents on referrals, treatment, services, and further evaluation 5 ' Early 1eatain8 Costition of Indian River. Marin & Okmchubm Courdies. Inc. V ' working Poor Match PROGRAM COVER PAGE �/ � 2 Q l �y v Coalition of Indian River ISlattin & Okeechobee Co ties c. Organization Name: Fazl___y I�earntn E-mail: nkline a7elcirmo or�— Executive Director: Nancy Kline - — Address: 10 Central Pkwy. Suite 400. Stuart FL 34994 Telephone: 772-220- 122,____0 Fax : rrz-zea____- - Program Directors: Linda Prutisto Director of Special Pro' e� cts; Fat Houston Pro¢rams Director E-mail : 1 rutisto(a;elcirano. ore- phouston'uelcirmo .org_. Address: 308 NW 5`'' Street Telephone: 863-357- 1133 Qkeechobee F134972 Fax : 863-357-2232 Program Title: Working Poor Match Program Priority Need Area Addressed: Increase child care capacities and subsidies for underserved Ropulations particularly the infant and toddler population- improve the quality of child care programs and increase accessibility for children from lower income families. Brief Description of the Program: The following taxonomies apply to this funding request: Child Care Subsidies-NL-300. 150: Preschool Referral Programs HL-250.630 School Readiness Programs HD- 180.800• Child Care Provider Recruitment- PH- 240. 140 _ SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : S 29 , 154 . 00 t otal Proposed Program Budget for 2007 /08 : S 1 ,619 , 633 . 00 ( Percent of Total Program Budget : 1 . 8 % Current Program Funding ( 2006 / 07 ) : S 30 , 000 Dollar increase /( decrease ) in request : 5 ( 846 ) Percent increase '/( decrease ) in request Unduplicated Number of Children to be served Individually : 493 Unduplicated Number of Adults to be served Individually : Unduplicated Number to be served via Group settings : Total Program Cost per Client : _ 3285 , 26 * *If request increased 5% or more, briefly explain why: If these funds are being used to match another source, name the source and the S amount: These funds will be used to thatch federal dollars provided through the Child Care Development Fund tCCDF] for subsidized child care in the amount of 51 ,619.63 3 The organization 's Board of Directors has approved this application on: May 24, 2007 (Pending Approval-This grant application has been elec nal3y sent to all E Board members for review and is an agenda item for the 5/24/0*'c MQ d mee ng) _Gerald T. Roden �, '�' Name of President/Chair of the Board iure Nancv Kline - Name of Executive Director/CPO i tore 2 £arly=Leamin Gpaliti4norindian l ver> Mp t n & Okeechobee bunties ' tnE • Inclusion Service- An Inclusion Specialist works with child care providers to develop the skills, confidence, and abilities to care for children with special needs in developmentally appropriate ways. Activities include training and technical assistance on preparing the environment, adapting the curriculum, and working with parents and staff. Free access to a "warm line " is open and available to parents for questions or needed assistance. The Inclusion Specialist works along with the CCR&R service to provide a choice of programs for parents that will appropriately accommodate their child' s needs and abilities. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. The Early Learning Coalition increases child care capacities for underserved populations, particularly the infant and toddler population, improves the quality of child care programs, and increases accessibility for children from families of lower income. This is accomplished through a planned program of outreach, training, technical assistance, and supports that have been identified and defined in research. The "Cost, Quality, and Outcomes Study," in particular, set a clear path for the nation in improving outcomes for young children. It concluded that the quality of classroom practices was related to children' s cognitive development while the pre-school teacher-child relationship influenced children' s social development through the early years. Accordingly, the School Readiness Program employs strategies consistent with these findings that most critically affect language ability, pre-academic skills of math and reading readiness, attitude, self-esteem and perceptions of competence, relationship with teachers, and social skills. Teachers are trained to address the "whole child" by assessing and planning for all domains of child development. Work with providers is focused on the quality indicators of curriculum, adult/child ratio, professional development, environment, and meaningful parent involvement in the child' s education. Parents are included as partners in their child' s learning process. The Coalition determines its effectiveness by child performance on statewide performance tests initially administered in Kindergarten. Outcomes on the DIBELS (Dynamic Indicators of Basic Early Learning Skills) test compared over the most recent two-year period show that letter- naming scores improved by 6% and initial sounds recognition improved by 4% for Indian River children of high risk. To address capacity and outreach issues, best practice dictates that the Coalition build upon existing services and work cooperatively with programs to identify and recruit children, to open additional slots especially for the infant and toddler population which was cited as an area of critical need in Indian River' s Community Assessment, and to reach families of low income. Collaborations exist or are being developed to provide mobile services for easier access by those in need and to offer family supports. 6 Earlp3.eammg.Noalition of Wim Kier; ]�ar{in -4 Okeechob= Counties;InF;:. , Wgsking Pp4 Ma o List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Not Applicable . . .None of these funds will be used to cover administrative expenses. Requested funds will be paid directly to providers in the form of child care subsidy. 4. How will the target population be made aware of the program? The Coalition' s Resource and Referral staff informs clients of available services. Outreach occurs through the advertising in the Yellow Pages and newspapers; word-of-mouth among clients ; daily interaction with partnering social service agencies; participation in community awareness programs such as Stand For Children and Treasure Coast Life Styles Programs hosted by WPBF-TV 25 , and regular conversations with child care providers. Referral Specialists are located in the Vero Beach office and when needed will set up in other geographic locations within the neighborhood community. 5. How will the program be accessible to target population (i.e., location, transportation, hours of operation)? It is the intent of the Legislature that School Readiness Programs be operated on a full-day, year-round basis to the maximum extent possible to enable parents to work, and to attain and maintain financial self-sufficiency. Most centers and family child care homes are open between 6 : 30 a.m. and 6:30 p.m. There are selected family child care providers that offer odd hour care at night and on weekends. 7 Early Leammgtoalition oMdian Rivet, Martin & ­Okeeehobe Copntim,Inc: Worl4ng Poor Ma'tcL / � PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section-label and question that you are addressing. Do not change the Times New Roman 12 pt. font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. fox ivil exrignt� as 'vou`.t�tie;'1 1 . Provide the mission statement and vision of your organization. The mission of ELCIRMO is : "Provide quality opportunities for social, physical, emotional , and intellectual development of children, by partnering with parents, providers, and communities ." Our vision is to : "Ensure quality resources and environments that prepare all children for a successful educational experience." 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. The Early Learning Coalition of Indian River, Martin, and Okeechobee Counties, Inc. (ELCIRMO) is defined and described in sections 411 .01 and 1002, Florida Statutes. The Coalition was originally created in 1999 as a School Readiness Coalition and became an Early Learning Coalition with the signing of the VPK legislation on January 2, 2005 . ELCIRMO offers subsidized child care assistance and programs that give children a competitive start in life . ELCIRMO is responsible for the planning and implementation of School Readiness and Voluntary Pre-Kindergarten services in the three county areas. The Coalition is responsible for making decisions to meet the early education and child care needs of the children in our communities . The Coalition sets priorities that are relevant to the children and families in the communities we serve. In addition to providing financial assistance for families, we offer support, training and resources to community providers who serve in excess of 3800 children daily. We serve children and families from all socio-economic backgrounds through a network of Child Care and Resource and Referral programs. Our computerized data system allows trained counselors to track both supply and demand for all types of child care services on a daily basis. Parents seeking quality child care have a variety of options including center-based care, family child care, after- school care, preschool, summer camp, nanny information, odd hour, and sick care. Along with Resource and Referral services, we work to enhance both the quality and supply of care through recruitment and training programs. Whether seeking to provide family child care in their homes or planning to open a child care center, we offer start-up and technical assistance, as well as follow-up training and support. 3 ` Eafly Leaiminn Coal tion �f indian River, Martin & Okeechobee Couhtie&, P Working_Poat MOA B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Biz will e�ax�d us v© `Ivtte) 1 . a) What is the unacceptable condition requiring change? b) Who has the need ? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. The extremely high incidence of children who live in poverty and are at risk of school failure due to lack of needed resources is the condition to be addressed. Indian River County' s population totaled 126,859 * which is a 15 . 1 % increase from 2000 to 2005 . Approximately 14.3 %* of the Indian River County population is 17 years or younger. The population growth of children under 5 years of age has nearly doubled between 2000-2004 over the previous decade [ 1990-2000] . Half of the impoverished children live in 5 census tracts with the county, the highest poverty levels in Gifford and Fellsmere. The lack of child care choices for infants and toddlers is a critical concern with an average waitlist of 6 months for 124 children. With the availability of Voluntary Pre-Kindergarten funding, providers are more likely to provide care for 4-year olds than to open slots for the more costly and labor intensive infant and toddler population. The waitlist for preschoolers is less devastating at only one month. Although the per capita income was $40,677 in 2004, the estimated number of persons living in poverty was 12,685 , or approximately 10% of the overall population. Sixteen percent of children ages 0- 17 live in poverty, and for children less than 5 years of age, this rate is 20.6%. Statistics recorded in 2005 , indicate that 44% of children in Indian River County Schools participate in the free and reduced lunch program which is an upward trend since 2003 . * * * 2006 Indian River County Community Needs Assessment. Source: US Census Bureau, 2000' census and 2001 -2004 Population Estimates. * *Source: Education Information & Accountability Services /EJAsj Publications. 2. a) Identify similar programs that are currently serving the needs of your targeted population ; b) Explain how these existing programs are under-serving the targeted population of your program. Child Care Resources of Indian River County serves families whose income is between 150- 200% of the Federal Poverty Level. The Coalition serves families with incomes between 0- 150% of the Federal Poverty Level, avoiding any duplication of services. 4 2arlyLealning Cgaii[ionof Indian Rive, Mwfln& UkeechObee Counties, > 1c: (Boxes will expand as you type.) Outcome # 1 : 85% of children 0-3 years able to be tracked or remaining in the program with scores identifying one or more weak areas of development based on the Ages and Stages Screening Instrument will be referred to FDLR.S or an appropriate entity for further evaluation. Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Source Time of Activities (how often) Parties (who) Outcomes/change Measurements (where) Measurem (what) (why) (evidence) (when) Age- Within 45 Child Care Early identification Children 0-3 years While in care Within 45 appropriate days of Providers of developmental of age will be at the days of developmental enrollment in needs screened using the provider's enrollment screening the program Ages & Stages facility. the progran Outside evaluation instrument and intervention services will increase children' s ability to succeed 8 Early Leaming'Coaridon of Indian River, MaAiI & Okeechobee Counties tnc! Wm�l:ing Poor3Natcti (Boxes will expand as you e.) Outcome # 2 : 85 % of children 3 -5 years able to be tracked or remaining in the program with scores identifying one or more weak areas of development based on the LAP-D (Learning Accomplishment Profile-Diagnostic) will be referred to FDLRS or an appropriate entity for further evaluation Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) Age- Within 45 Child Care Early Children 3-5 While in Within 45 appropriate days of Providers identification of years of age will care at the days of developmental enrollment developmental be screening provider's enrollment in screening in the needs using the LAP-D facility. the program program instrument Outside evaluation and intervention L__] services will increase children 's ability to succeed 9 F�rlq",Learai t Coalition of Indian R+Yer; Marktrt Fc Okacholiec Counties, Incl Wnrkug�oor Mate} ' C. PROGRAM DESCRIPTION (Entire Section C I — 6, not to exceed two pages. Bob will e�pan��ssyou. iype) 1 . List Priority Needs area addressed. Increase child care capacities and subsidies for underserved populations, particularly the infant and toddler population; improve the quality of child care programs and increase accessibility for children from lower income families. 2 . Briefly describe program activities including location of services. The Early Learning Coalition' s Indian River office is easily accessible to families with young children located in the One- Stop Career Center campus at 1416 Old Dixie Highway, Vero Beach, Florida 32960. Program activities are provided for families, children, and child care providers in collaboration with existing community services whenever possible. These include: Child Care Resource and Referral (CCR&R) — Information, support, resources, and referrals are available to all families regardless of income to assist parents in making informed decisions about child care for their child. A list of customized referrals of legally operating programs based on parent' s need and preferences for care is generated from the computer database. Parents are served in person, by phone, or via the internet. • Provider Recruitment- Outreach is ongoing to identify potential child care providers, particularly to meet parent demand for care in certain geographic areas, for specific age groups, or for types of care. Partnerships exist with community agencies to refer interested persons who are interested in pursuing child care as a career. • Eligibility and Enrollment- Children who are determined eligible for child care subsidy based on proper documentation of income (six weeks of pay stubs), residence, age, immunization status, and physical examination are enrolled in the parent' s choice of child care programs. Re-determination occurs every six months to one year depending upon the date of initial enrollment. • Parent Involvement and Skill-Building- Child care programs are trained in meaningful ways to involve parents in their child' s education. They are assisted in offering opportunities for family literacy and in helping parents in their parenting role. • Quality Initiatives Including Program Assessments, Provider Training and Technical . Assistance, and Infant and Toddler Services- A program improvement plan is developed with each provider which builds upon their skills, abilities, and talents to address the results of their environmental assessment and areas in need of improvement. Resources and supports are offered to help providers reach their goals for professional and program development including mini-grants, educational funding, and specialized assistance in working with infants and toddlers . Child Health and Developmental Screening- Within 45 days of enrollment children are screened for developmental concerns requiring referral and further evaluation. Parents have the right to deny screening for their child with written objection. Individual health screenings for vision, hearing, dental status, and body mass index with a particular focus on nutrition and weight management are also conducted at the child care programs by the Coalition' s Registered Nurse. The Nurse assists providers in following-through with parents on referrals, treatment, services, and further evaluation 5 £arly=Leamin Gpaliti4norindian l ver> Mp t n & Okeechobee bunties ' tnE • Inclusion Service- An Inclusion Specialist works with child care providers to develop the skills, confidence, and abilities to care for children with special needs in developmentally appropriate ways. Activities include training and technical assistance on preparing the environment, adapting the curriculum, and working with parents and staff. Free access to a "warm line " is open and available to parents for questions or needed assistance. The Inclusion Specialist works along with the CCR&R service to provide a choice of programs for parents that will appropriately accommodate their child' s needs and abilities. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. The Early Learning Coalition increases child care capacities for underserved populations, particularly the infant and toddler population, improves the quality of child care programs, and increases accessibility for children from families of lower income. This is accomplished through a planned program of outreach, training, technical assistance, and supports that have been identified and defined in research. The "Cost, Quality, and Outcomes Study," in particular, set a clear path for the nation in improving outcomes for young children. It concluded that the quality of classroom practices was related to children' s cognitive development while the pre-school teacher-child relationship influenced children' s social development through the early years. Accordingly, the School Readiness Program employs strategies consistent with these findings that most critically affect language ability, pre-academic skills of math and reading readiness, attitude, self-esteem and perceptions of competence, relationship with teachers, and social skills. Teachers are trained to address the "whole child" by assessing and planning for all domains of child development. Work with providers is focused on the quality indicators of curriculum, adult/child ratio, professional development, environment, and meaningful parent involvement in the child' s education. Parents are included as partners in their child' s learning process. The Coalition determines its effectiveness by child performance on statewide performance tests initially administered in Kindergarten. Outcomes on the DIBELS (Dynamic Indicators of Basic Early Learning Skills) test compared over the most recent two-year period show that letter- naming scores improved by 6% and initial sounds recognition improved by 4% for Indian River children of high risk. To address capacity and outreach issues, best practice dictates that the Coalition build upon existing services and work cooperatively with programs to identify and recruit children, to open additional slots especially for the infant and toddler population which was cited as an area of critical need in Indian River' s Community Assessment, and to reach families of low income. Collaborations exist or are being developed to provide mobile services for easier access by those in need and to offer family supports. 6 Y n_gC al ion of In4w River, Me t n&tOkt 60bee Counties. Inc. Boxes will expand as you type) Outcome #3 : 75% of School Readiness children 0-3 years able to be tracked or remaining in the program will show developmental progress based on E-LAP (Early Learning Accomplishment Profile-Diagnostic) assessment scores. Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Desitin & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) T Test In the first Child Care Establish baseline E-LAP While in Pre-test within AP quarter of Providers for assessment Assessment care at the 45 days ofild the school scores. Tool provider's enrollment.sessment year. facility. Post Test In the Child Care Increase in skills E-LAP While in Post -test in E-LAP last Providers and abilities Assessment care at the the last Child quarter required for Tool provider' s quarter of the Assessment of the success in facility. school year school Kindergarten before child' s year exit from the program 10 F Hy g,Fneetrtt©aof3al as River, Martin & okeecfiobee Counties; W. .. w (Boxes will expand as you e.) Outcome #4: 75% of School Readiness children 3 -5 years able to be tracked or remaining in the program will show developmental progress based on LAP-3 ( Learning Accomplishment Profile) assessment scores. Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) Pre Test In the fust Fchild Care Develop baseline LAP-3 While in Pre-test within LAP-3 quarter of Providers for assessment Assessment care at the 45 days of Child the school scores. Tool provider' s enrollment. Assessment year. facility. Post Test In the last Child Care Increase in skills LAP-3 While in Post test in the LAP-3 quarter of Providers and abilities Assessment care at the last quarter of Child the school required for Tool provider' s the school Assessment year success in facility. year before Kindergarten child's exit from the program 11 Earlp3.eammg.Noalition of Wim Kier; ]�ar{in -4 Okeechob= Counties;InF;:. , Wgsking Pp4 Ma o List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Not Applicable . . .None of these funds will be used to cover administrative expenses. Requested funds will be paid directly to providers in the form of child care subsidy. 4. How will the target population be made aware of the program? The Coalition' s Resource and Referral staff informs clients of available services. Outreach occurs through the advertising in the Yellow Pages and newspapers; word-of-mouth among clients ; daily interaction with partnering social service agencies; participation in community awareness programs such as Stand For Children and Treasure Coast Life Styles Programs hosted by WPBF-TV 25 , and regular conversations with child care providers. Referral Specialists are located in the Vero Beach office and when needed will set up in other geographic locations within the neighborhood community. 5. How will the program be accessible to target population (i.e., location, transportation, hours of operation)? It is the intent of the Legislature that School Readiness Programs be operated on a full-day, year-round basis to the maximum extent possible to enable parents to work, and to attain and maintain financial self-sufficiency. Most centers and family child care homes are open between 6 : 30 a.m. and 6:30 p.m. There are selected family child care providers that offer odd hour care at night and on weekends. 7 2arlyLealning Cgaii[ionof Indian Rive, Mwfln& UkeechObee Counties, > 1c: (Boxes will expand as you type.) Outcome # 1 : 85% of children 0-3 years able to be tracked or remaining in the program with scores identifying one or more weak areas of development based on the Ages and Stages Screening Instrument will be referred to FDLR.S or an appropriate entity for further evaluation. Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Source Time of Activities (how often) Parties (who) Outcomes/change Measurements (where) Measurem (what) (why) (evidence) (when) Age- Within 45 Child Care Early identification Children 0-3 years While in care Within 45 appropriate days of Providers of developmental of age will be at the days of developmental enrollment in needs screened using the provider's enrollment screening the program Ages & Stages facility. the progran Outside evaluation instrument and intervention services will increase children' s ability to succeed 8 Esrfq i e�rnm�'Cuat tion of bldiaf Rt1Ver, tv jkjd & 0k&fch6beclrauntieia #� �F? IkingYmr3atc E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative Agency Resources nravided to the ro ram Provides screenings and access school-based services Florida Diagnostic Learning & [ESE] to children referred by the Coalition. Resource System (FDLRS) Offers feedback on referral issues to benefit Coalition- funded children and families. United For Families Provides referrals of protective services children to the Coalition for child care services . Provides monthly schedule of closed cases to designated Coalition staff. Provides referrals for child care as appropriate Indian River Head Start Program Provides referrals Child Care Resources Redlands Christian Migrant Child care provider contracted with the Coalition; Association (RCMA) provides training and referrals . 12 _ e 1 ' Number of UndupUcated CHents by Location 1 1 �`,.�„3�' @Galt y� � t��� c�€p � • 1 � � � 1 � � �6 @f ��n t : L €�' �s�` � -------- North Indian • South Indian 11 ' River 1 1 • . j1 11 Jensen Beach • 0 I 1 1 M. St. Lucie 1Total Other1 1 ' Number1 UndupficatedClients1 ' ' 1 1 e 0 - 17 z':3 Budget 1 7 ,�Y �.� 1 < S' € ` lT< 1 -_-'`•- 1 1 1 1 �T [ sa"Ta y,€ � ` f� ire �� BONN TotalChildren � �®�®� Early Leaming'Coaridon of Indian River, MaAiI & Okeechobee Counties tnc! Wm�l:ing Poor3Natcti (Boxes will expand as you e.) Outcome # 2 : 85 % of children 3 -5 years able to be tracked or remaining in the program with scores identifying one or more weak areas of development based on the LAP-D (Learning Accomplishment Profile-Diagnostic) will be referred to FDLRS or an appropriate entity for further evaluation Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) Age- Within 45 Child Care Early Children 3-5 While in Within 45 appropriate days of Providers identification of years of age will care at the days of developmental enrollment developmental be screening provider's enrollment in screening in the needs using the LAP-D facility. the program program instrument Outside evaluation and intervention L__] services will increase children 's ability to succeed 9 Y n_gC al ion of In4w River, Me t n&tOkt 60bee Counties. Inc. Boxes will expand as you type) Outcome #3 : 75% of School Readiness children 0-3 years able to be tracked or remaining in the program will show developmental progress based on E-LAP (Early Learning Accomplishment Profile-Diagnostic) assessment scores. Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Desitin & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) T Test In the first Child Care Establish baseline E-LAP While in Pre-test within AP quarter of Providers for assessment Assessment care at the 45 days ofild the school scores. Tool provider's enrollment.sessment year. facility. Post Test In the Child Care Increase in skills E-LAP While in Post -test in E-LAP last Providers and abilities Assessment care at the the last Child quarter required for Tool provider' s quarter of the Assessment of the success in facility. school year school Kindergarten before child' s year exit from the program 10 Early Learning Coalition of Indian River, Merin, Okeechobee Counties, Inc. Local Match 2007-2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT. The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME : Early Learning Coalition of Indian River, Martin & Okeechobee Counties , FUNDER: United Way of Indian River County CAUTION : Do not enter any figures where a cell is colored in dark blue Formulas and/or links are in place. Gray areas should : be used for providing information and calculations only. y M 3 r : n = ,, ^$•, K. Prmfferpecifi ,.. TBNd .'rtgency , i Pto3oseToYa1fraratt+ Baz3g ' E3d77 dge r 1 Children's Services Council-St Lucie 2 Children's Services Council-Martin 710,000 . 00 3 Advisory Committee-Indian River 29, 154.00 29, 154 . 00 4 United Way-St Lucie County 5 United Way-Martin County 6 United Way-Indian River County 68 ,023.00 29, 154.00 68,023.00 7 Department of Children & Families 8 County Funds 9 Contributions-Cash 70,000.00 10 Program Fees 11 Fund Raising Events-Net 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous - _ 68 , 700.00 16 Legacies & Bequests 17 Funds from Other Sources 1 ,619,633.00 485,900 .00 13 , 809,314 . 00 18 Reserve Funds Used for Operating 19 In-Kind Donations (Not included in total) 20 TOTAL REVENUES (doesn't include line 19) $1 ,716, 810.00 $515,054.00 $ 14,755, 191 . 00 �o3�'Agency 21 Salaries - (must complete chart on next page) 0.00 0.00 1 ,065,000.00 22 FICA - Total salaries x 0.0765 81 ,473.00 Retirement - Annual pension for qua le 23 staff 74,550.00 Life/Health - ICa n a O - erm 24 Disab. 170,400.00 Workers Compensation - # employees x 25 rate 4,800.00n Florida nemp oymen - projected 26 employees x $7,000 x UCT-6 rate 8,400.00 s=em 6-1 Eary Leeming Coalition of Indian River, Martin, Okeechobee Counties, Inc. Local Match Jtz Saar >ara Tarrrorr sataryorrPmpos'ea F 7rt at341o$s34nnu3r f3tycrws ' ' - progrrain+ : FD.raerSpec77csu`agetyp, i`ampYs4"pica u' fo3cto�f,32lrrs, - ` �IFYf 9D,066bo- School Readiness Staff / 40hrs 1 ,065,000.00 0.00 0.00 0 . 0D%o FICA 81 ,473.00 0.00 0.00 0 .00% Retirement 74,550.00 0.00 0.00 0 . 00% Life/Health 170,400. 00 0.00 0.00 0.00% #DIV/O! #DIV/0! #DIV/D! #DIV/0! #DIVID! #DIV/0 ! 0.00% 0.00% 0.00% #DIV/0 ! #DIV/O ! #DIV/O ! #DIV/O ! #DIV/0! #DIV/0! #DIV/0! Remaining positions throughout the agency Total Salaries $1 , 391 ,423. 001 $0.00 1 $0.001 0. 00610 ITT FRIA7� TE �a4(t V in ry v yr #' 'r SpeEffic Budget FI�A7:85% Pen ran Hedf#7r Warker'r Udermplayme T6bFF4hge9Funder. Emfi-.�- r,Gtr1 [5ni'Nne_ t0.�28 _ , T? x%3 Tnsr . Compeer : ntComperu. Speck. . - E�smp'{e Cd}e_'''yneDe��"'��tl`{ s' __ 5"OOOSdQ 382}50- , 'i3OD:00 500:DD " 30D,Ob 200b0 , 1;58Z5'b 0 0. 00 0. 00 0.00 0 0. 00 0. 00 0.00 0 0. 00 0. 00 0.00 0 0. 00 0. 00 0.00 0 0.00 0.00 0.00 0 0. 00 0.00 0.00 0 0. 00 0. 0.00 0 D. 0.00 0 0. 00 0,05 0 o� Do 0.00 0 0.00 D o.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0 .00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 D.oD 0 0.00 0 .000 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 Emm IN, Total Funder Request Fringe Benefits O.DO O.DO $0.001 smol0.00 wool $o. 0 emzoo7 en F Hy g,Fneetrtt©aof3al as River, Martin & okeecfiobee Counties; W. .. w (Boxes will expand as you e.) Outcome #4: 75% of School Readiness children 3 -5 years able to be tracked or remaining in the program will show developmental progress based on LAP-3 ( Learning Accomplishment Profile) assessment scores. Baseline: Child Status at the time of enrollment or scores from prior year of enrollment for returning children Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) Program Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) Pre Test In the fust Fchild Care Develop baseline LAP-3 While in Pre-test within LAP-3 quarter of Providers for assessment Assessment care at the 45 days of Child the school scores. Tool provider' s enrollment. Assessment year. facility. Post Test In the last Child Care Increase in skills LAP-3 While in Post test in the LAP-3 quarter of Providers and abilities Assessment care at the last quarter of Child the school required for Tool provider' s the school Assessment year success in facility. year before Kindergarten child's exit from the program 11 Esrfq i e�rnm�'Cuat tion of bldiaf Rt1Ver, tv jkjd & 0k&fch6beclrauntieia #� �F? IkingYmr3atc E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative Agency Resources nravided to the ro ram Provides screenings and access school-based services Florida Diagnostic Learning & [ESE] to children referred by the Coalition. Resource System (FDLRS) Offers feedback on referral issues to benefit Coalition- funded children and families. United For Families Provides referrals of protective services children to the Coalition for child care services . Provides monthly schedule of closed cases to designated Coalition staff. Provides referrals for child care as appropriate Indian River Head Start Program Provides referrals Child Care Resources Redlands Christian Migrant Child care provider contracted with the Coalition; Association (RCMA) provides training and referrals . 12 Early Learning Coalition of Indian River, Martin, Okeechobee Counties, Inc. Local Match Propos r3TotaiFrogram8vdg§t Fimsrer pec�ft� .. Tdta AgenC dget Budget 27 Travel-Daily 0.00 elm 28 TraveVConferences/Training 30,000 . 00 - wa � n e- --11 � 29 Office Supplies 10,000.00 `,©#hce-s3 Lm4nV9y�y aqe x't2 ' P 30 Telephone 15,000.00 .AYo 1pes;, avffe:cos' per, pr5tl �c - - _ 7 1210 x:12'm 31 Postage/Shipping - 12,400.00 lar�@r��i�I�� f� e�e5' alli6A _ 32 Utilities 0.00 sI 33 Occupancy (Building & Grounds) 120 , 000 . 0 0 ltoctga e/f#en3 2bi ths) , ,tors� x amia1Q9 3aIax:—es ._ 34 Printing & Publications 13,600.00 " fh.�ads��aKe`TogeA, , . r?.F�trt��slt?9 xnaTer�afs " �r 35 Subscription/Dues/Memberships _ 10 ,000 . 00 36 Insurance 12,OOD.00 M1 37 Equipment:Rental & Maintenance 7,400 00 a _ f'2$'01+$302 *27f*$604.. _ 38 Advertising 10 D00 00 39 Equipment Purchases:Capital Expense 50,000.00 Early Learning Coalition of Indian River, Martin, Okeechobee Counties, Inc. Local Match 40 Professional Fees (Legal, Consulting) 50,000. 00 3e 490�-j 41 Books/Educational Materials 250,000.00 46 D' ell +Iufateraa " 42 Food & Nutrition Ajeals '�2r0ea'1skYAehfi �- 5daysxbtwk# - �. 'r Al* - 43 Administrative Costs A�_mfta- Oa _C% �t9ta'Ibudgefj _ - - _ _ 44 Audit Expense 60,000.00 �rrdefa�rttle�n��t1t��F�i�W<'� 45 Specific Assistance to Individuals ?LeiT11a5mslst'anp'gq z. £ 6nnn�ssisiar�ce 46 Other/Miscellaneous 1 ,340 00 `mcmdold. @�r es : 1rr"&aniRlversiaff + partial incihsldn+ routs& 47 Other/Contract & Providor Payments 1 ,7160810 . 00 515,054. 001 12,702,028.00 Si3h-Gr6di $ffi>' l'ixgran3 serviCes frd7rider $tervices ; Health Scraeriings +'lnclusiori Services, 48 TOTAL EXPENSES $ 1 , 716,810.00 $515,054.00 $ 14,758,391 .00 5¢nom B-h _ e 1 ' Number of UndupUcated CHents by Location 1 1 �`,.�„3�' @Galt y� � t��� c�€p � • 1 � � � 1 � � �6 @f ��n t : L €�' �s�` � -------- North Indian • South Indian 11 ' River 1 1 • . j1 11 Jensen Beach • 0 I 1 1 M. St. Lucie 1Total Other1 1 ' Number1 UndupficatedClients1 ' ' 1 1 e 0 - 17 z':3 Budget 1 7 ,�Y �.� 1 < S' € ` lT< 1 -_-'`•- 1 1 1 1 �T [ sa"Ta y,€ � ` f� ire �� BONN TotalChildren � �®�®� Early Learning Coalition of Indian River, Merin, Okeechobee Counties, Inc. Local Match 2007-2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT. The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME : Early Learning Coalition of Indian River, Martin & Okeechobee Counties , FUNDER: United Way of Indian River County CAUTION : Do not enter any figures where a cell is colored in dark blue Formulas and/or links are in place. Gray areas should : be used for providing information and calculations only. y M 3 r : n = ,, ^$•, K. Prmfferpecifi ,.. TBNd .'rtgency , i Pto3oseToYa1fraratt+ Baz3g ' E3d77 dge r 1 Children's Services Council-St Lucie 2 Children's Services Council-Martin 710,000 . 00 3 Advisory Committee-Indian River 29, 154.00 29, 154 . 00 4 United Way-St Lucie County 5 United Way-Martin County 6 United Way-Indian River County 68 ,023.00 29, 154.00 68,023.00 7 Department of Children & Families 8 County Funds 9 Contributions-Cash 70,000.00 10 Program Fees 11 Fund Raising Events-Net 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous - _ 68 , 700.00 16 Legacies & Bequests 17 Funds from Other Sources 1 ,619,633.00 485,900 .00 13 , 809,314 . 00 18 Reserve Funds Used for Operating 19 In-Kind Donations (Not included in total) 20 TOTAL REVENUES (doesn't include line 19) $1 ,716, 810.00 $515,054.00 $ 14,755, 191 . 00 �o3�'Agency 21 Salaries - (must complete chart on next page) 0.00 0.00 1 ,065,000.00 22 FICA - Total salaries x 0.0765 81 ,473.00 Retirement - Annual pension for qua le 23 staff 74,550.00 Life/Health - ICa n a O - erm 24 Disab. 170,400.00 Workers Compensation - # employees x 25 rate 4,800.00n Florida nemp oymen - projected 26 employees x $7,000 x UCT-6 rate 8,400.00 s=em 6-1 FaM Wv,ivq CmMc,dlMa, Riq, Mvy, pasM4y CMr¢, I,c, Wal Matl, 2007-2008 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: Early Learninc Coalition of Indian River, Martin & Okeechobee Counties, Inc. FY 05/06 FY 86/07 FY 07108 % INCREASE CURRENT V6. NEXTFY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. 4001. B)IC01. 8 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St Lucie 0.00 2 Children's Services Council-Martin 690 899.00 7101100.00 710 0110.00 0.00% 3 Advisory Committee-Indian River 30 DOO.DO 2915400 -2.82% 4 United Wa St Lucie County, 0.00 5 United Way-Martin County O.DO 6 United Way-Indian River Coun 0.00 70 000.00 6802300 -2.82% 7 Department of Children & Families 0.001 6 Countv Funds 0.00 9 Contributions-Cash 90 078.00 60 000.00 70 OOO.DO 16.67% tD Program Fees 0.00 11 Fund Raising Events-Net 0.00 12 Sales to Public-Net 0.00 13 Membership Dues 0.00 14 Investment Income 0.00 15 Miscellaneous 9815.00 1 68700.00 1s Legacies & Bequests 0.00 17 Funds from Other Sources 12p427,854.00 13 878 014.00 13 809,314.00 -0.50% is Reserve Funds Used for Operating 0.00 19 In-Kind Donations 1NM IneZed in tors O.DO 20 TOTAL 13,218,646.00 14748,014.00 14 755 191.00 0.05% EXPENDITURES 21 Salaries 935 890.00 1 065 411 .011 1 065 000.D0 -0.04% 22 FICA 75491 .72 81504.00 81473.00 -0.04% 23 Retirement 49705.20 74579.00 74,550.00 -0.04% 24 Life/Health 100 535.58 162,667.00 170,400.D0 4.75% 25 Workers Compensation 4769.43 4800.00 4,8D0.00 0.00% 26 Florida Unemployment 8,390.07 8v400.00 8 400.00 0.00% 27 Travel-Daily D.00 0.00 0.00 28 Travel/Conferences/Training 24,329.00 42901 .00 30,DDO.00 -3D.070/6 29 Office Su lies 26 038.00 10 000.00 10,000.00 0.00% 30 Telephone 12 984.00 17 000.00 15 000.00 -11.76% 31 Postage/Shipping 6,588.00, 12 400.00 12 400.00 0.00% 32 Utilities 0.00 0.00 3a Occupancy Buildin & Grounds 129 997.00 130,373,00 120,000.00 -7.96% 34 Printing & Publications 51601.00 13100D.00 13 600.00 4.62% 35 Subscription/Dues/Memberships 9 857.00 1 %000.00 10 000.00 0.00% 36 Insurance 3 588.DO 600000 12,000.0D 100.00% 37 E ui ment:Rental & Maintenance 17436.00 0.00 7400.00 38 Advertising 16862.00 10600.00 10000.00 -5-66% 39 Equipment Purchases:Ca ital Expense 26 777.00 80 ODO.OD 50 000.00 -37-50% 40 Professional Fees (Legal, Consulting) 255468.00 56775.00 50000.00 -11 .93% 41 Books/Educational Materials 165893.00 245000.00 250000.00 2.04% 42 Food & Nutrition 0.00 0.00 43 Administrative Costs 0.00 O.OD 0.00 44 Audit Expense 31 500.00 41 200.00 60,000.00 45.637/. 45 Specific Assistance to Individuals 0.00 0.00 46 Other/Miscellaneous 26890.00 7600.00 1340.00 -82.370/D 47 Other/Contract & Childcare Provider Services 11 525 528.00 12 676 004.00 12 702 028.00 0.21 48 TOTAL 13 46D 118.00 14 756 214.00 14 758 391.00 0.01% r _ 49 REVENUES OVER/ UNDER EXPENDITURES -241 ,472.00 -8,200.00 3,200.0D »rmm es Eery UwNN Qnti @i,.i, lUr. MCRrt UreeOeMeGONg, Lc l Ma 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME:Early Learning Coalition of Indian River, Martin & Okeechobee Counties, Inc. FY 05106 FY D6107 FY 07/09 % INCREASE CURRENTVS NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED IcoL 401. eycol. B REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 0.00 30 000.00 29, 164.00 -2.82% 4 United Way-St. Lucie County O.DO s United Way-Martin County O.DO 6 United Way-Indian River County 0.00 711000.00 6802300 -2.82% 7 Department of Children & Families O.DO 9 County Funds 0.00 9 Contributions-Cash 0.00 io Program Fees O.DO 11 Fund Raising Events-Net 0.00 12 Sales to Public-Net 0.00 13 Membership Dues O.DO 14 Investment Income - 0.00 1s Miscellaneous 0.00 - 16 Legacies & Bequests 0.00 17 Funds from Other Sources 874485.00 1 175 ODD 00 1 ,619 633.00 37.84% 1s Reserve Funds Used for Operating 0.00 19 In-Kind Donations INct Included In Iwo 0.00 20 TOTAL 874485.00 12750DO.00 1 ,716810.00 34.657. EXPENDITURES 21 Salaries 0.00 22 FICA 0.00 23 Retirement 0.00 24 Life/Health 0.00 25 Workers Compensation 0.00 26 Florida Unemployment 0.00 27 Travel-Dail 0.00 28 Travel/Conferencesrrmining 0.00 29 Office Supplies 0.00 30 Telephone 0.00 31 Postage/Shipping 0.00 32 Utilities 0.00 33 Occupancy (Building & Grounds 0.00 34 Printing & Publications 0.00 35 Subscri tion/Dues/Membershi s 0.00 36 Insurance 0.00 37 7quipment:Rental & Maintenance 0.00 38 Advertisinq o.00 39 Equipment Purchases:Ca itai Expense 0.00 40 Professional Fees (Legal, Consulting) 0.00 41 Bwks/Educational Materials 0.00 42 Food & Nutrition 0.00 43 Administrative Costs 0.00 44 Audit Expense 0.00 45 Specific Assistance to Individuals 0.00 46 Other/Miscellaneous 0.00 47 Other/Conbact Child Care Provider Sew. 874 485.00 1 275 000.00 1 716 810.00 34.65 48 TOTAL 874t485,00 1,275 000.00 1 716 810.00 34.65% 49 REVENUES OVERT UNDER EXPENDITURES 0.00 0.00 0.110 svmm ea Eary Leeming Coalition of Indian River, Martin, Okeechobee Counties, Inc. Local Match Jtz Saar >ara Tarrrorr sataryorrPmpos'ea F 7rt at341o$s34nnu3r f3tycrws ' ' - progrrain+ : FD.raerSpec77csu`agetyp, i`ampYs4"pica u' fo3cto�f,32lrrs, - ` �IFYf 9D,066bo- School Readiness Staff / 40hrs 1 ,065,000.00 0.00 0.00 0 . 0D%o FICA 81 ,473.00 0.00 0.00 0 .00% Retirement 74,550.00 0.00 0.00 0 . 00% Life/Health 170,400. 00 0.00 0.00 0.00% #DIV/O! #DIV/0! #DIV/D! #DIV/0! #DIVID! #DIV/0 ! 0.00% 0.00% 0.00% #DIV/0 ! #DIV/O ! #DIV/O ! #DIV/O ! #DIV/0! #DIV/0! #DIV/0! Remaining positions throughout the agency Total Salaries $1 , 391 ,423. 001 $0.00 1 $0.001 0. 00610 ITT FRIA7� TE �a4(t V in ry v yr #' 'r SpeEffic Budget FI�A7:85% Pen ran Hedf#7r Warker'r Udermplayme T6bFF4hge9Funder. Emfi-.�- r,Gtr1 [5ni'Nne_ t0.�28 _ , T? x%3 Tnsr . Compeer : ntComperu. Speck. . - E�smp'{e Cd}e_'''yneDe��"'��tl`{ s' __ 5"OOOSdQ 382}50- , 'i3OD:00 500:DD " 30D,Ob 200b0 , 1;58Z5'b 0 0. 00 0. 00 0.00 0 0. 00 0. 00 0.00 0 0. 00 0. 00 0.00 0 0. 00 0. 00 0.00 0 0.00 0.00 0.00 0 0. 00 0.00 0.00 0 0. 00 0. 0.00 0 D. 0.00 0 0. 00 0,05 0 o� Do 0.00 0 0.00 D o.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0 .00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 D.oD 0 0.00 0 .000 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 Emm IN, Total Funder Request Fringe Benefits O.DO O.DO $0.001 smol0.00 wool $o. 0 emzoo7 en Early Learning Coalition of Indian River, Martin, Okeechobee Counties, Inc. Local Match Propos r3TotaiFrogram8vdg§t Fimsrer pec�ft� .. Tdta AgenC dget Budget 27 Travel-Daily 0.00 elm 28 TraveVConferences/Training 30,000 . 00 - wa � n e- --11 � 29 Office Supplies 10,000.00 `,©#hce-s3 Lm4nV9y�y aqe x't2 ' P 30 Telephone 15,000.00 .AYo 1pes;, avffe:cos' per, pr5tl �c - - _ 7 1210 x:12'm 31 Postage/Shipping - 12,400.00 lar�@r��i�I�� f� e�e5' alli6A _ 32 Utilities 0.00 sI 33 Occupancy (Building & Grounds) 120 , 000 . 0 0 ltoctga e/f#en3 2bi ths) , ,tors� x amia1Q9 3aIax:—es ._ 34 Printing & Publications 13,600.00 " fh.�ads��aKe`TogeA, , . r?.F�trt��slt?9 xnaTer�afs " �r 35 Subscription/Dues/Memberships _ 10 ,000 . 00 36 Insurance 12,OOD.00 M1 37 Equipment:Rental & Maintenance 7,400 00 a _ f'2$'01+$302 *27f*$604.. _ 38 Advertising 10 D00 00 39 Equipment Purchases:Capital Expense 50,000.00 Early Leamiig Coahon cf Indian River, Mahn Okeechobee Counties, Inc. Local Match 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : FUNDER : A B C FY 07108 FY 07108 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET (col. B/eol. A) EXPENDITURES 21 Salaries 0.00 0 .00 #DIV/0 ! 22 FICA 0 .00 0 .00 #DEV/0! 23 Retirement 0.00 0.00 #DIV/O! 24 Life/Health 0.00 0.00 #DIV/01 25 Workers Compensation 0.00 0. 00 #DIV/0! 26 Florida Unemployment 0.00 0.001 #DIV/0! 27 Travel-Daily 0.00 0 .001 #DIVIO! 28 Travel/ConferenCes/Train Ing 0.00 #DIV/0 ! 29 Office Supplies OADO ■ #DIV/0! 30 Telephone RAM1111, 0.00 #DIV/0! 31 Postage/Shipping 0.00 0.00 #DIV/O! 32 Utilities0.00 #DIV/01 33 Occupancy n ounds 0 0.00 #DIV/0! 34 Printing & Publicationsa 111 go • 0.00 0.00 #DIV/O! 35 Subscription/Dues/Mem &JwFu 0.00 0.00 #DIVIO! 36 Insurance 0.00 0 .00 #DIVIO ! 37 Equipment: Rental & Maintenance 0 .00 0.00 #DIV101 38 Advertising 0.00 0.00 #DIV101 39 Equipment Purchases:Ca ital Expense 0.00 0.00 #DIV/O! 40 Professional Fees (Legal, Consulting) 0.00 0.00 #DIV/0! 41 Books/Educational Materials 0.00 0.00 #DIV/0! 42 Food & Nutrition 0.00 0.00 #DIV/0! 43 Administrative Costs 0.00 0. 00 #DIV/0! 44 Audit Expense 0.00 0.00 #DIV/0! 45 Specific Assistance to Individuals 0 .00 0.00 #DIV/0! 46 Other/Miscellaneous 0.00 0.00 #DIV/0! 47 Other/Contract0.00 515,054.00 #DIV/0 ! 48 TOTAL $0.00 $515,054.00 #DIV/01 s 007 e a EXHIBIT A [Copy of complete proposal/application] Early Learning Coalition of Indian River, Martin, Okeechobee Counties, Inc. Local Match 40 Professional Fees (Legal, Consulting) 50,000. 00 3e 490�-j 41 Books/Educational Materials 250,000.00 46 D' ell +Iufateraa " 42 Food & Nutrition Ajeals '�2r0ea'1skYAehfi �- 5daysxbtwk# - �. 'r Al* - 43 Administrative Costs A�_mfta- Oa _C% �t9ta'Ibudgefj _ - - _ _ 44 Audit Expense 60,000.00 �rrdefa�rttle�n��t1t��F�i�W<'� 45 Specific Assistance to Individuals ?LeiT11a5mslst'anp'gq z. £ 6nnn�ssisiar�ce 46 Other/Miscellaneous 1 ,340 00 `mcmdold. @�r es : 1rr"&aniRlversiaff + partial incihsldn+ routs& 47 Other/Contract & Providor Payments 1 ,7160810 . 00 515,054. 001 12,702,028.00 Si3h-Gr6di $ffi>' l'ixgran3 serviCes frd7rider $tervices ; Health Scraeriings +'lnclusiori Services, 48 TOTAL EXPENSES $ 1 , 716,810.00 $515,054.00 $ 14,758,391 .00 5¢nom B-h FaM Wv,ivq CmMc,dlMa, Riq, Mvy, pasM4y CMr¢, I,c, Wal Matl, 2007-2008 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: Early Learninc Coalition of Indian River, Martin & Okeechobee Counties, Inc. FY 05/06 FY 86/07 FY 07108 % INCREASE CURRENT V6. NEXTFY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. 4001. B)IC01. 8 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St Lucie 0.00 2 Children's Services Council-Martin 690 899.00 7101100.00 710 0110.00 0.00% 3 Advisory Committee-Indian River 30 DOO.DO 2915400 -2.82% 4 United Wa St Lucie County, 0.00 5 United Way-Martin County O.DO 6 United Way-Indian River Coun 0.00 70 000.00 6802300 -2.82% 7 Department of Children & Families 0.001 6 Countv Funds 0.00 9 Contributions-Cash 90 078.00 60 000.00 70 OOO.DO 16.67% tD Program Fees 0.00 11 Fund Raising Events-Net 0.00 12 Sales to Public-Net 0.00 13 Membership Dues 0.00 14 Investment Income 0.00 15 Miscellaneous 9815.00 1 68700.00 1s Legacies & Bequests 0.00 17 Funds from Other Sources 12p427,854.00 13 878 014.00 13 809,314.00 -0.50% is Reserve Funds Used for Operating 0.00 19 In-Kind Donations 1NM IneZed in tors O.DO 20 TOTAL 13,218,646.00 14748,014.00 14 755 191.00 0.05% EXPENDITURES 21 Salaries 935 890.00 1 065 411 .011 1 065 000.D0 -0.04% 22 FICA 75491 .72 81504.00 81473.00 -0.04% 23 Retirement 49705.20 74579.00 74,550.00 -0.04% 24 Life/Health 100 535.58 162,667.00 170,400.D0 4.75% 25 Workers Compensation 4769.43 4800.00 4,8D0.00 0.00% 26 Florida Unemployment 8,390.07 8v400.00 8 400.00 0.00% 27 Travel-Daily D.00 0.00 0.00 28 Travel/Conferences/Training 24,329.00 42901 .00 30,DDO.00 -3D.070/6 29 Office Su lies 26 038.00 10 000.00 10,000.00 0.00% 30 Telephone 12 984.00 17 000.00 15 000.00 -11.76% 31 Postage/Shipping 6,588.00, 12 400.00 12 400.00 0.00% 32 Utilities 0.00 0.00 3a Occupancy Buildin & Grounds 129 997.00 130,373,00 120,000.00 -7.96% 34 Printing & Publications 51601.00 13100D.00 13 600.00 4.62% 35 Subscription/Dues/Memberships 9 857.00 1 %000.00 10 000.00 0.00% 36 Insurance 3 588.DO 600000 12,000.0D 100.00% 37 E ui ment:Rental & Maintenance 17436.00 0.00 7400.00 38 Advertising 16862.00 10600.00 10000.00 -5-66% 39 Equipment Purchases:Ca ital Expense 26 777.00 80 ODO.OD 50 000.00 -37-50% 40 Professional Fees (Legal, Consulting) 255468.00 56775.00 50000.00 -11 .93% 41 Books/Educational Materials 165893.00 245000.00 250000.00 2.04% 42 Food & Nutrition 0.00 0.00 43 Administrative Costs 0.00 O.OD 0.00 44 Audit Expense 31 500.00 41 200.00 60,000.00 45.637/. 45 Specific Assistance to Individuals 0.00 0.00 46 Other/Miscellaneous 26890.00 7600.00 1340.00 -82.370/D 47 Other/Contract & Childcare Provider Services 11 525 528.00 12 676 004.00 12 702 028.00 0.21 48 TOTAL 13 46D 118.00 14 756 214.00 14 758 391.00 0.01% r _ 49 REVENUES OVER/ UNDER EXPENDITURES -241 ,472.00 -8,200.00 3,200.0D »rmm es EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 1 " may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries , benefits , supplies , contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e .g . salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms , meals, meal allowances, per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b. Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies , these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices: Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods: facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service ; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 1801 27th Street, Vero Beach , Florida 32960 . Recipient: Early Learning Coalition of Indian River, Martin , Okeechobee Counties , Inc. , 10 Central Parkway, Suite 400 , Stuart, FL 34994 ; Attention: Nancy Kline , Director 2. Venue : Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims , controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations , agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5. Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 Eery UwNN Qnti @i,.i, lUr. MCRrt UreeOeMeGONg, Lc l Ma 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME:Early Learning Coalition of Indian River, Martin & Okeechobee Counties, Inc. FY 05106 FY D6107 FY 07/09 % INCREASE CURRENTVS NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED IcoL 401. eycol. B REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 0.00 30 000.00 29, 164.00 -2.82% 4 United Way-St. Lucie County O.DO s United Way-Martin County O.DO 6 United Way-Indian River County 0.00 711000.00 6802300 -2.82% 7 Department of Children & Families O.DO 9 County Funds 0.00 9 Contributions-Cash 0.00 io Program Fees O.DO 11 Fund Raising Events-Net 0.00 12 Sales to Public-Net 0.00 13 Membership Dues O.DO 14 Investment Income - 0.00 1s Miscellaneous 0.00 - 16 Legacies & Bequests 0.00 17 Funds from Other Sources 874485.00 1 175 ODD 00 1 ,619 633.00 37.84% 1s Reserve Funds Used for Operating 0.00 19 In-Kind Donations INct Included In Iwo 0.00 20 TOTAL 874485.00 12750DO.00 1 ,716810.00 34.657. EXPENDITURES 21 Salaries 0.00 22 FICA 0.00 23 Retirement 0.00 24 Life/Health 0.00 25 Workers Compensation 0.00 26 Florida Unemployment 0.00 27 Travel-Dail 0.00 28 Travel/Conferencesrrmining 0.00 29 Office Supplies 0.00 30 Telephone 0.00 31 Postage/Shipping 0.00 32 Utilities 0.00 33 Occupancy (Building & Grounds 0.00 34 Printing & Publications 0.00 35 Subscri tion/Dues/Membershi s 0.00 36 Insurance 0.00 37 7quipment:Rental & Maintenance 0.00 38 Advertisinq o.00 39 Equipment Purchases:Ca itai Expense 0.00 40 Professional Fees (Legal, Consulting) 0.00 41 Bwks/Educational Materials 0.00 42 Food & Nutrition 0.00 43 Administrative Costs 0.00 44 Audit Expense 0.00 45 Specific Assistance to Individuals 0.00 46 Other/Miscellaneous 0.00 47 Other/Conbact Child Care Provider Sew. 874 485.00 1 275 000.00 1 716 810.00 34.65 48 TOTAL 874t485,00 1,275 000.00 1 716 810.00 34.65% 49 REVENUES OVERT UNDER EXPENDITURES 0.00 0.00 0.110 svmm ea Early Leamiig Coahon cf Indian River, Mahn Okeechobee Counties, Inc. Local Match 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : FUNDER : A B C FY 07108 FY 07108 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET (col. B/eol. A) EXPENDITURES 21 Salaries 0.00 0 .00 #DIV/0 ! 22 FICA 0 .00 0 .00 #DEV/0! 23 Retirement 0.00 0.00 #DIV/O! 24 Life/Health 0.00 0.00 #DIV/01 25 Workers Compensation 0.00 0. 00 #DIV/0! 26 Florida Unemployment 0.00 0.001 #DIV/0! 27 Travel-Daily 0.00 0 .001 #DIVIO! 28 Travel/ConferenCes/Train Ing 0.00 #DIV/0 ! 29 Office Supplies OADO ■ #DIV/0! 30 Telephone RAM1111, 0.00 #DIV/0! 31 Postage/Shipping 0.00 0.00 #DIV/O! 32 Utilities0.00 #DIV/01 33 Occupancy n ounds 0 0.00 #DIV/0! 34 Printing & Publicationsa 111 go • 0.00 0.00 #DIV/O! 35 Subscription/Dues/Mem &JwFu 0.00 0.00 #DIVIO! 36 Insurance 0.00 0 .00 #DIVIO ! 37 Equipment: Rental & Maintenance 0 .00 0.00 #DIV101 38 Advertising 0.00 0.00 #DIV101 39 Equipment Purchases:Ca ital Expense 0.00 0.00 #DIV/O! 40 Professional Fees (Legal, Consulting) 0.00 0.00 #DIV/0! 41 Books/Educational Materials 0.00 0.00 #DIV/0! 42 Food & Nutrition 0.00 0.00 #DIV/0! 43 Administrative Costs 0.00 0. 00 #DIV/0! 44 Audit Expense 0.00 0.00 #DIV/0! 45 Specific Assistance to Individuals 0 .00 0.00 #DIV/0! 46 Other/Miscellaneous 0.00 0.00 #DIV/0! 47 Other/Contract0.00 515,054.00 #DIV/0 ! 48 TOTAL $0.00 $515,054.00 #DIV/01 s 007 e a ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID B DATE (MMIDDM^/Y) EAR3 11 /15/07 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE R. Y . Johnson Agency , Inc . ( JOK) HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2041 E Ocean Blvd . ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Stuart FL 34996 Phone : 772 -287 - 3366 Fax : 772 -287 -4439 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Scottsdale Insurance Co . INSURER B'. Early Learning Coalition of IR Martin S Okeechobee µ400es INSURER c. 10 BE Central Parkway6 INSURER D. Stuart FL 34994 INSURER E' COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NCT`NITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF PNY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR INB TYPE OF INSURANCE POLICY NUMBER DATE (MMIDO /YY) OATS (MM/DD/YY) LIMTTB GENERAL LIABILITY EACH OCCURRENCE $ 1000000 TRl A X X COMMERCIAL GENERAL LIABILITY CLS1329545 01/ 05/07 01/05/08 PREMISEES Es occurence) $ 100000 CLAMS MADE MX OCCUR MED EXP (Any one person) $ 5000 PERSONAL & ABV INJURY $ excluded GENERAL AGGREGATE $ 2000000 GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS - C06P/OP AGG $ excluded X7 POLICYP LOC AUTOMOBILE LIABILITY COMBINED S*NOLE LIMIT $ ANY ALTO Boy? CoyENEN BY on AGENI (Ea acadenl) ALL OWNED AUTOS BODILY INJURY $ SCHEDULEDAUTOS (Perperson) HIRED AUTOS BODILY INJURY $ NOPFOWNED AUTOS (Pereccidert) PROPERTY DAMAGE $ (Peri ident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO NOT rnv®ID BY We AGENCY OTHER THAN EAACC $ AUTO ONLY: AGO $ EXCESSIUMBRELLALMBILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE Nm CoyENEN BY om AGENCY AGGREGATE $ DEDl1CTIBLE RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY TORY LIMITS I I ER ANY PROPRIETOR/PARTNERIEXECUTIVE NOT CoyEN® BY oyB AGENCY E . EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? IF yes, deserve under E.L. DISEASE - EA EMPLOYEE $ SPECIAL PROVISIONS below E.L. DISEASE - POLICYUMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate Holder is listed as additional insured for general liability . CERTIFICATE HOLDER CANCELLATION Imimi SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 * DAYSWRITEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Indian River County IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 1840 25th Street REPRESENTATIVES. Vero Beach FL 32960 AUTHO RESENT ACORD 25 (2001108) �' C ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s) , authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) EXHIBIT A [Copy of complete proposal/application] ACORD LATE (MONoOIYYYYI CERTIFICATE OF LIABILITY INSURANCE 7 �20 /2007 PRODUCER ( 813) 890 -0415 FAX : ( 813 ) 885-4311 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Prime Group Insurance Services ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 5440 Beaumont Center Blvd . ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite # 445 Tampa. FL 33634 INSURERS AFFORDING COVERAGE NAIL # INSURED INSURER A: AaguiCap Insurance Early Learn Coalition Indian River , Martin 6 INSURER a: 10 SE Central Parkway I INSURER Co Suite 400 INSURER Di Stuart FL 34994 INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEOTO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUC D BY PAID CLAIMS. INSR �AWLJ POLICY EFFECTIVE POLICY EXPIRATION TYPEOFINSURANCE POI.ICYNUMBER DATFIMMIDUNU DATE MMIODM LIMITS GENERAL LIABILITY -- EACH OCCURRENCE 5 COMMERCIAL GENERAL LMICITY DAMAGE TO RENTED PREMISES Ea rPP E CLAIMS MADE � OCGUR MEO EXP pre ersm 3 PERSONAL BADV PUURY 3 N LAGGREGAT S GEN-LAGGREGATE LIMITAPPUES PER PRODU MPIOPq G 3 POLICY 71 PRO LOG AOTOMOWLE LIABILITY COMBINED SINGLE LIMIT 3 ANY AUTO (E88tti0mU ALLOWNED AUTOS BODILY IWURY SCHEDULEDAUTOS (Per Personl $ HIRED AUTOS BODILY INIURY NON-OMEO AUTOS IPx acoaen0 $ PROPERTY DAMAGE 3 (Per ecdeeMl GARAGE LIABILITY AUTO ONLY - EA ACCIDENT 4 ANY AUTO OTHERTHAN EAA S AUTO ONLY: AGG 15 RRETENTON ESSUMBRELLA LIABILITYOCCUR CLAMAGGREGATES MADE S DEDUCTIBLE S8$ 8 A INORKEEMPLOYERS' COMPENSATION AND INC STATU;, OTH- ENPLOYERS' UAWLITY ANY PROPRIETOWPARTNERIEXECUTIVE E.L EACH ACCIDENT S 100 , 000 OFFICEIIMEMSER EXCLUDE% WC07069592 7 / 1 / 2007 7 /1/2008 rn' If yes Eeshe urger El E.L. DISEASE - EA EMPLOYEd $ 100 , 000 SPEGALPROVISIONSbe E.LDISEAS - POLICYLIMITIS 500 , 000 OTHER DESCRIPTION OF OPERATIONSILOCATIONSVEHICLESEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION ( / 12 ) 978 - 1198 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Indian River County EXPIRATION DATE THEREOF, THE ISSUING INSURER N$LL ENDEAVOR TO MAIL Hunan Services Dept . 10 DAYS VVRRTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT 1840 25th Street Vero Beach , FL 32960- 3399FAILURE TOW SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY WHO UPON THE _ . . - ._--_ __- _ . .. -- . _ _ . INSURER ITS AGENTS OR REPRESENTATIVES. AEDREPRESENTATIVE Edd EllEllsasser ACORD 25 (2901108) 0 ACORD CORPORATION 1988 INS0251DIBBpu Page 1 a2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) INS025 (mo8)oea Page 2 or 2 EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 1 " may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries , benefits , supplies , contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e .g . salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms , meals, meal allowances, per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b. Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies , these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 r Early Learning Coalition of Indian River, Martin 8r Okeechobee Counties, Inc, 10 SE Central Parkway, Ste 400 Y , Stuart, FL 34994 (772) 220-1220 (877) 220-1223 arly I .earning calition Fax: (772) 220-1229 1 't Vice-Chair Nan Griggs Sandy Akre November 15 , 2007 Cathleen Blair Marion Masterson Anne Cahn Indian River County Human Services Children's Services Advisory Committee Mark Chittum 1800 27th Street - Cheryl Dunn Vero Beach, Florida 32960 Valerie Edwards Re : Business Auto Liability Peter Engle Dear Ms. Masterson: Debbie Fraser Please accept this as confirmation that our employees do not transport Dawn Hoover Children within the scope of their job duties at the Early Learning Coalition Dr. Harry Lacava of Indian River, Martin and Okeechobee Counties, Inc. Vern Melvin If you have any question regarding this statement, please feel free to contact me at 772 223-3833 . Tom Peer Sandy Perry Sincerely, Sam Smith Gwenda Thompson Nancy Kli Filiberto Valero Executive Director Paula Younger Executive Director NK/mgr Nancy Kline _4i ° i ` Children's Services Council or Martin Counry United Wav Indian River Counry Provide quality opportunitiesfor soafal, physical, emotional, and intellectual development ofchildren, by partnering with parents, providers, and communities. EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices: Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods: facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service ; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 1801 27th Street, Vero Beach , Florida 32960 . Recipient: Early Learning Coalition of Indian River, Martin , Okeechobee Counties , Inc. , 10 Central Parkway, Suite 400 , Stuart, FL 34994 ; Attention: Nancy Kline , Director 2. Venue : Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims , controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations , agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5. Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID B DATE (MMIDDM^/Y) EAR3 11 /15/07 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE R. Y . Johnson Agency , Inc . ( JOK) HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2041 E Ocean Blvd . ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Stuart FL 34996 Phone : 772 -287 - 3366 Fax : 772 -287 -4439 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Scottsdale Insurance Co . INSURER B'. Early Learning Coalition of IR Martin S Okeechobee µ400es INSURER c. 10 BE Central Parkway6 INSURER D. Stuart FL 34994 INSURER E' COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NCT`NITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF PNY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR INB TYPE OF INSURANCE POLICY NUMBER DATE (MMIDO /YY) OATS (MM/DD/YY) LIMTTB GENERAL LIABILITY EACH OCCURRENCE $ 1000000 TRl A X X COMMERCIAL GENERAL LIABILITY CLS1329545 01/ 05/07 01/05/08 PREMISEES Es occurence) $ 100000 CLAMS MADE MX OCCUR MED EXP (Any one person) $ 5000 PERSONAL & ABV INJURY $ excluded GENERAL AGGREGATE $ 2000000 GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS - C06P/OP AGG $ excluded X7 POLICYP LOC AUTOMOBILE LIABILITY COMBINED S*NOLE LIMIT $ ANY ALTO Boy? CoyENEN BY on AGENI (Ea acadenl) ALL OWNED AUTOS BODILY INJURY $ SCHEDULEDAUTOS (Perperson) HIRED AUTOS BODILY INJURY $ NOPFOWNED AUTOS (Pereccidert) PROPERTY DAMAGE $ (Peri ident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO NOT rnv®ID BY We AGENCY OTHER THAN EAACC $ AUTO ONLY: AGO $ EXCESSIUMBRELLALMBILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE Nm CoyENEN BY om AGENCY AGGREGATE $ DEDl1CTIBLE RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY TORY LIMITS I I ER ANY PROPRIETOR/PARTNERIEXECUTIVE NOT CoyEN® BY oyB AGENCY E . EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? IF yes, deserve under E.L. DISEASE - EA EMPLOYEE $ SPECIAL PROVISIONS below E.L. DISEASE - POLICYUMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate Holder is listed as additional insured for general liability . CERTIFICATE HOLDER CANCELLATION Imimi SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 * DAYSWRITEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Indian River County IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 1840 25th Street REPRESENTATIVES. Vero Beach FL 32960 AUTHO RESENT ACORD 25 (2001108) �' C ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s) , authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) ACORD LATE (MONoOIYYYYI CERTIFICATE OF LIABILITY INSURANCE 7 �20 /2007 PRODUCER ( 813) 890 -0415 FAX : ( 813 ) 885-4311 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Prime Group Insurance Services ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 5440 Beaumont Center Blvd . ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite # 445 Tampa. FL 33634 INSURERS AFFORDING COVERAGE NAIL # INSURED INSURER A: AaguiCap Insurance Early Learn Coalition Indian River , Martin 6 INSURER a: 10 SE Central Parkway I INSURER Co Suite 400 INSURER Di Stuart FL 34994 INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEOTO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUC D BY PAID CLAIMS. INSR �AWLJ POLICY EFFECTIVE POLICY EXPIRATION TYPEOFINSURANCE POI.ICYNUMBER DATFIMMIDUNU DATE MMIODM LIMITS GENERAL LIABILITY -- EACH OCCURRENCE 5 COMMERCIAL GENERAL LMICITY DAMAGE TO RENTED PREMISES Ea rPP E CLAIMS MADE � OCGUR MEO EXP pre ersm 3 PERSONAL BADV PUURY 3 N LAGGREGAT S GEN-LAGGREGATE LIMITAPPUES PER PRODU MPIOPq G 3 POLICY 71 PRO LOG AOTOMOWLE LIABILITY COMBINED SINGLE LIMIT 3 ANY AUTO (E88tti0mU ALLOWNED AUTOS BODILY IWURY SCHEDULEDAUTOS (Per Personl $ HIRED AUTOS BODILY INIURY NON-OMEO AUTOS IPx acoaen0 $ PROPERTY DAMAGE 3 (Per ecdeeMl GARAGE LIABILITY AUTO ONLY - EA ACCIDENT 4 ANY AUTO OTHERTHAN EAA S AUTO ONLY: AGG 15 RRETENTON ESSUMBRELLA LIABILITYOCCUR CLAMAGGREGATES MADE S DEDUCTIBLE S8$ 8 A INORKEEMPLOYERS' COMPENSATION AND INC STATU;, OTH- ENPLOYERS' UAWLITY ANY PROPRIETOWPARTNERIEXECUTIVE E.L EACH ACCIDENT S 100 , 000 OFFICEIIMEMSER EXCLUDE% WC07069592 7 / 1 / 2007 7 /1/2008 rn' If yes Eeshe urger El E.L. DISEASE - EA EMPLOYEd $ 100 , 000 SPEGALPROVISIONSbe E.LDISEAS - POLICYLIMITIS 500 , 000 OTHER DESCRIPTION OF OPERATIONSILOCATIONSVEHICLESEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION ( / 12 ) 978 - 1198 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Indian River County EXPIRATION DATE THEREOF, THE ISSUING INSURER N$LL ENDEAVOR TO MAIL Hunan Services Dept . 10 DAYS VVRRTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT 1840 25th Street Vero Beach , FL 32960- 3399FAILURE TOW SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY WHO UPON THE _ . . - ._--_ __- _ . .. -- . _ _ . INSURER ITS AGENTS OR REPRESENTATIVES. AEDREPRESENTATIVE Edd EllEllsasser ACORD 25 (2901108) 0 ACORD CORPORATION 1988 INS0251DIBBpu Page 1 a2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) INS025 (mo8)oea Page 2 or 2 r Early Learning Coalition of Indian River, Martin 8r Okeechobee Counties, Inc, 10 SE Central Parkway, Ste 400 Y , Stuart, FL 34994 (772) 220-1220 (877) 220-1223 arly I .earning calition Fax: (772) 220-1229 1 't Vice-Chair Nan Griggs Sandy Akre November 15 , 2007 Cathleen Blair Marion Masterson Anne Cahn Indian River County Human Services Children's Services Advisory Committee Mark Chittum 1800 27th Street - Cheryl Dunn Vero Beach, Florida 32960 Valerie Edwards Re : Business Auto Liability Peter Engle Dear Ms. Masterson: Debbie Fraser Please accept this as confirmation that our employees do not transport Dawn Hoover Children within the scope of their job duties at the Early Learning Coalition Dr. Harry Lacava of Indian River, Martin and Okeechobee Counties, Inc. Vern Melvin If you have any question regarding this statement, please feel free to contact me at 772 223-3833 . Tom Peer Sandy Perry Sincerely, Sam Smith Gwenda Thompson Nancy Kli Filiberto Valero Executive Director Paula Younger Executive Director NK/mgr Nancy Kline _4i ° i ` Children's Services Council or Martin Counry United Wav Indian River Counry Provide quality opportunitiesfor soafal, physical, emotional, and intellectual development ofchildren, by partnering with parents, providers, and communities.