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HomeMy WebLinkAbout2007-308S r Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this day of October 2007 by and between Indian River County, a political subdivision of the tate of Florida , 1807 27�h Street , Vero Beach FL , 32960 ("County") and Boys & Girls Club of Indian River County, (Recipient) ; of: P . O . Box 643068 Vero Beach , Florida , 32964 For: Youth Volunteer Corps Program Background Recitals A . The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children 's Services Advisory Committee in fulfilling its purpose. D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children ' s Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children ' s Services Advisory Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows: 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes" ) . - 1 - r Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this day of October 2007 by and between Indian River County, a political subdivision of the tate of Florida , 1807 27�h Street , Vero Beach FL , 32960 ("County") and Boys & Girls Club of Indian River County, (Recipient) ; of: P . O . Box 643068 Vero Beach , Florida , 32964 For: Youth Volunteer Corps Program Background Recitals A . The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children 's Services Advisory Committee in fulfilling its purpose. D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children ' s Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children ' s Services Advisory Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows: 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes" ) . - 1 - 3 . Term. The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period "). The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . 4 . Grant Funds and Payment The approved Grant for the Grant Period is Thirty Six Thousand Dollars ($36, 000) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit "B " attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate. 5 . Additional Obligations of Recipient. 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five (5) days prior written notice. 5 .2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws , rules , and regulations . 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30, and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25,000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget . The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it' s independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. - 2 - 3 . Term. The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period "). The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . 4 . Grant Funds and Payment The approved Grant for the Grant Period is Thirty Six Thousand Dollars ($36, 000) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit "B " attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate. 5 . Additional Obligations of Recipient. 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five (5) days prior written notice. 5 .2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws , rules , and regulations . 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30, and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25,000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget . The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it' s independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. - 2 - 5. 4 .2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best , subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 ,000 combined single limit for bodily injury and property damage , including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; (ii) Business Auto Liability Insurance in an amount not less than $ 1 ,000 , 000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and ( iii ) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content , and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30 ) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract , except Workers' Compensation insurance . The Recipient shall , upon ten ( 10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses, damage , or causes of action which may arise from any misconduct, negligent act, or - 3 - omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30 ) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . Barton , Clerk BOARD OF COUNTY COMMISSIONERS By Deputy er By )e!� ! G Gar6C . Wheeler, Chairman BCC Approved : '9 ,6 18 . 09 Approved : i (� rN � a�' L b,", A seph A. Baird ounty Administrator Apprb qd as to form and legal sufficiency: RECT : ssis a I rian E . Fell , Ant Co' u'nfy Attorney By: BOYS & GIRLS CLUBS OF INDIAN RIVER COUNTY - 4 - 5. 4 .2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best , subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 ,000 combined single limit for bodily injury and property damage , including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; (ii) Business Auto Liability Insurance in an amount not less than $ 1 ,000 , 000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and ( iii ) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content , and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30 ) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract , except Workers' Compensation insurance . The Recipient shall , upon ten ( 10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses, damage , or causes of action which may arise from any misconduct, negligent act, or - 3 - EXHIBIT A [Copy of complete proposal/application] Boys & Girls Clubs of Indian River County — Youth Volunteer Corpsfreen Center Grant Application to the Children's services Advisory Committee PROGRAM COVER PAGE Organization Name : Boys & Girls Clubs of Indian River County Inc. President & CEO: Ronnie Hewett E-mail :RonnieHewettna,BGCIRC .org Address: P.O . Box 643068 Telephone: 772-299-7449 Vero Beach, Florida 32964 Fax : 772-299-3840 Director of Operations : Jay Bumgamer E-mail : JayBumgarnerna,BGCIRC. org Address : P. O . Box 643068 Telephone : 772-299-7449 Vero Beach, Florida 32964 Fax : 772-299-3840 Program Title : Vero Beach Teen Center/Youth Volunteer Corps Priority Need Area Addressed : Support the creation of after-school programs that enrich a child ' s learning environment, by offering a curriculum that includes: homework assistance tutoring life skills training, and other enrichment programs . Brief Description of the Program: Taxonomy Definition FN- 150 .3607Pro2rams that offer a variety of activities for youth who are at risk for behavior which is likely to involve them in the juvenile justice system with the obiective of assisting them to improve self-esteem to become aware of alternative ways of dealing with feelings and leisure time and to take responsibility for the consequences of their actions Included may be counseling rap and discussion groups tutoring companionship programs alternative peer group experiences and supervised recreatjactivities.esThe Boys & Girls Clubs ' — Youth Volunteer Corps (YVC) is a community outreacereyoung people work in teams, which are led by trained staff Team Leaders in projects wcalagencies and educational institutions. Through our Teen Center we are able to offeedro ammin such as : SMART Moves — a dru alcohol and re-mature sexual actlon program; Job Read • and Career Launch. SUMMARY REPORT — nter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : $ 365000 . 00 Total Proposed Program Budget for 2007 /08 : $ 175 , 092 . 15 Percent of Total Program Budget : 20 . 6 % Current Program Funding ( 2006 /07 ) : $ 36 , 000 Dollar increase / ( decrease ) in request : $ _ Percent increase / ( decrease ) in request * * 0 . 0 % Unduplicated Number of Children to be served Individually : 1 , 100 Unduplicated Number of Adults to be served Individually : _ Unduplicated Number to be served via Group settings : 13500 Total Program Cost per Client : 67 . 34 * * If request increased 5% or more, briefly explain why : If these funds are being used to match another source, name the source and the $ amount : N/A The Organization 's Board of Directors has approved this application on (date). February 26, 2006 Jay McNamara Name of President/Chair of the Board Si natur Ronnie Hewett \ Name of Executive Director/CEO Signature 1 omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30 ) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . Barton , Clerk BOARD OF COUNTY COMMISSIONERS By Deputy er By )e!� ! G Gar6C . Wheeler, Chairman BCC Approved : '9 ,6 18 . 09 Approved : i (� rN � a�' L b,", A seph A. Baird ounty Administrator Apprb qd as to form and legal sufficiency: RECT : ssis a I rian E . Fell , Ant Co' u'nfy Attorney By: BOYS & GIRLS CLUBS OF INDIAN RIVER COUNTY - 4 - Boys & Girls Clubs of Indian River County — Youth Volunteer Corpsfreen Center ' Grant Application to the Children's Services Advisory Committee ORGANIZATION: Boys & Girls Clubs of Indian River County PROGRAM: Youth Volunteer Corps/Teen Center 2007/2008 CORE APPLICATION TABLE OF CONTENTS "X" the parts ofgrant application to indicate inclusion. Also, please put page number where the information can be located. X Section of the Proposal Pa e # X COVER PAGE (with signatures) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 X TABLE OF CONTENTS (check list) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . . . . . . . :. . . . . . . 2 A. ORGANIZATION CAPABILITY (one page maximum) X 1 . Mission and Vision of organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 X 2 . Summary of expertise, accomplishments, and population served. . . . . . . . . . . . . . . . . . . . . . . . . . . 3 B. PROGRAM NEED STATEMENT (one page maximum) X 1 . Program Need Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . .. . . . . . . . . . . . . . . 4 X 2 . Programs that address need and gaps in service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 C. PROGRAM DESCRIPTION (two pages maximum) X1 . Funding priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 2 . Description of program activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 3 . Evidence that program strategy will work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X4. Staffing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 5 . Awareness of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 6. Accessibility of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes maximum) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. . . . . . . . . . . . . . . . ... . . . .. . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . 7- 11 X E. COLLABORATION (one page maximum) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 F. UNDUPLICATED CLIENTS X 1 . Projections by Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 X 2. Projections by Age Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 G. BUDGET FORMS X 1 . Financial Budget Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . . . . . . . 14-22 X H. FUNDER SPECIFIC REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 -24 L ADDENDUM FOR CSAC X 1 . Supporting Documents Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 2 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee PROPOSAL NARRATIVE A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page.) 1 . Provide the mission statement and vision of your organization. Mission Statement: To inspire and enable all young people, especially those who need us the most, to realize their full potential, as productive, responsible and caring citizens. Vision: To accomplish our mission by establishing neighborhood clubs and outreach services in Indian River County with quality programs and staff. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. The Boys & Girls Clubs of Indian River County offers a diverse, affordable program to kids in a positive atmosphere. Our daily after-school and summer programs, offered through our "Clubhouse" locations and our outreach services provided through our Youth Volunteer Corps, allow us to provide services to children throughout Indian River County. These program activities attract and sustain young people, ages 6 through 18, who pay a nominal annual membership fee of $35 . 00 (which includes a free Boys & Girls Club t-shirt) . We also charge a small weekly summer fee, due to increased operation costs and the perceptions that if the program is free it cannot be worthwhile. While our method of program delivery may change with seasonal activities, or school related endeavors, the core of what and how we conduct daily activities remains much the same. The overall Boys & Girls Club program structure can be divided into "Five Core Service Areas". Together, these core service areas provide a diverse base of activities designed to meet the needs and interests of every member. The following Five Core Service areas represent the Club ' s service offerings to its membership : • Education and Career Developmerit. . . enables youth to become proficient in basic educational disciplines, apply leaming to everyday situations and embrace technology to achieve success in school, a career and life in general. • Character and Leadership Development. . . empowers youth to support and influence their Club and community, sustain meaningful relationships with others, develop a positive self- image, participate in the democratic process and respect their own and others' cultural identities. • Health and Life Skills . . . develops young people' s capacity to engage in positive behaviors, that nurture their own well-being, set personal goals and live successfully as self-sufficient adults. Additionally, we offer comprehensive prevention programs which help young people resist alcohol, tobacco and other drug use, as well as premature sexual activity . • The Arts . . . enables youth to develop their creativity and cultural awareness through knowledge and appreciation of the visual arts, crafts, performing arts and creative writing. • Sports, Fitness and Recreation . . . develops fitness, positive use of leisure time, skills for stress management, appreciation for the environment and social skills. 3 EXHIBIT A [Copy of complete proposal/application] Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee B. PROGRAM NEED STATEMENT Entire Section B not to exceed one page.) 1 . a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. a. ) Limited access to affordable after school and weekend programs for children 11 — 18 years of age, low economics, juvenile crime and below average academic achievement is the condition requiring change. b. & c.) We define those who have a need as children between the ages of 11 to 18 years of age, with a special interest in working with disadvantaged youth. We define disadvantaged youth as children from low economic status, one-parent families and latch key kids. The Youth Volunteer Corps is a community wide outreach program that provides daily opportunities for kids to participate in community service projects throughout Indian River County. d. ) Area of need: • Based on the 2000 Census, 19.2% of the population or 21 ,685 youth are under 18 in Indian River County. • Based on the 2006 Kids Count Data Book, funded by the Annie E. Casey Foundation: • Florida ranks 43rd nationally for youth who are living in a single parent home at 36% • Of Florida 8th grade students 34% scored below basic reading levels and 35% scored below basic math levels • Teens who do not participate in after-school programs are nearly three times more likely to skip classes at school than teens who do participate (YMCA of the USA, After School for America' s Teens, March 2001 ). • High School youth who do not attend after-school programs are at least 5 to 10% less likely to eam "A"s and "B"s (U . S . Department of Education. 21 " Century Community Learning Centers : Providing Quality After-school Learning Opportunities for America' s Families, September 2000). • A study of five housing projects with access to after-school programs, and five without, showed that the housing projects without after-school programs had 50% more vandalism and 30% more drug activity than those with after-school programs (Fight Crime : Invest in Kids . America' s After-School Choice : The Prime Juvenile Crime Or Youth Enrichment and Achievement, October 2000). 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. a.)There are currently no other similar programs that serve the needs of our targeted population . The Boys & Girls Clubs of Indian River County is the only county-wide, facility based, youth development organization that provides programming every day after school and all day during the summer, and specifically, through the YVC program, we offer community wide volunteer opportunities after-school, on weekends and during the summer. For every child the Club serves, our youth development activities are designed to build the following traits : Positive self-identity ; Educational, Employment, Social, Emotional and Cultural Competencies; Community and Civic Involvement; Health and Well-being; and a Moral compass (Youth have values enabling them to develop positive relationships with others). b .) Our target population is underserved by other programs for the following reasons : affordability, accessibility and scope of services . 4 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee C. PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages.) 1. List Priority Needs area addressed. Support the creation of after-school programs that enrich a child' s learning environment, by offering a curriculum that includes: homework assistance, tutoring, life skills training, and other enrichment programs . 2. Briefly describe program activities including location of services. The Youth Volunteer Corps' services focus on education, skill building, and leadership development while providing ongoing positive activities for youth outside of school hours, everyday after school, during the weekends and throughout the summer. The following in a list of programs offered to youth throughout Indian River County in the YVC program: • SPECIAL NEEDS PROJECTS: Service projects designed to aid special needs adults and children as well as seniors . • MENTORING PROJECTS : PALS (`Pupils Assisting Learning in Schools ') : Youth Volunteers work in teams under the leadership of an YVC Staff Team Leader in a structured tutoring program in elementary schools or other after school environments; Community Mentoring Initiatives (non-school sites) : Youth Volunteers work in teams under the leadership of an YVC Staff Team Leader in a structured tutoring program in aiding other neighborhoods or non-profit programs . • COMMUNITY BASED PROJECTS: The Youth Volunteer Corps provides a myriad of service activities to aid other community agencies. • TEEN CENTER: Offer facility based programming for teens every day after school and all day during the summer with programming such as: help with homework; drug and alcohol prevention classes; and career development. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Most youth programs reinforce the disconnection that young people feel in our society by treating them as clients rather than contributors. The youth volunteer is the primary focus of the YVC program, but the youths who participate in this program are given the responsibility as the contributors of service . The Youth Volunteer Corps places these young people into an environment of meeting the needs of others. Since studies have linked adverse youth behavior with low self esteem, we believe that treating youth as resources and putting them in responsible, serving roles builds self esteem. This is evidenced by Search Institute ' s study of 46,000 young people, described in The Troubled Journey, which found that youth who serve others are less likely to be involved in negative behaviors. The study showed that participating in "helping behavior" lowered adolescents' involvement in substance abuse, dropping out of school, teen regnancy, and other negative behaviors. 4 . List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). I full-time President & CEO — with a Bachelors Degree with a minimum of three years working in the non 5 Boys & Girls Clubs of Indian River County — Youth Volunteer Corpsfreen Center Grant Application to the Children's services Advisory Committee PROGRAM COVER PAGE Organization Name : Boys & Girls Clubs of Indian River County Inc. President & CEO: Ronnie Hewett E-mail :RonnieHewettna,BGCIRC .org Address: P.O . Box 643068 Telephone: 772-299-7449 Vero Beach, Florida 32964 Fax : 772-299-3840 Director of Operations : Jay Bumgamer E-mail : JayBumgarnerna,BGCIRC. org Address : P. O . Box 643068 Telephone : 772-299-7449 Vero Beach, Florida 32964 Fax : 772-299-3840 Program Title : Vero Beach Teen Center/Youth Volunteer Corps Priority Need Area Addressed : Support the creation of after-school programs that enrich a child ' s learning environment, by offering a curriculum that includes: homework assistance tutoring life skills training, and other enrichment programs . Brief Description of the Program: Taxonomy Definition FN- 150 .3607Pro2rams that offer a variety of activities for youth who are at risk for behavior which is likely to involve them in the juvenile justice system with the obiective of assisting them to improve self-esteem to become aware of alternative ways of dealing with feelings and leisure time and to take responsibility for the consequences of their actions Included may be counseling rap and discussion groups tutoring companionship programs alternative peer group experiences and supervised recreatjactivities.esThe Boys & Girls Clubs ' — Youth Volunteer Corps (YVC) is a community outreacereyoung people work in teams, which are led by trained staff Team Leaders in projects wcalagencies and educational institutions. Through our Teen Center we are able to offeedro ammin such as : SMART Moves — a dru alcohol and re-mature sexual actlon program; Job Read • and Career Launch. SUMMARY REPORT — nter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : $ 365000 . 00 Total Proposed Program Budget for 2007 /08 : $ 175 , 092 . 15 Percent of Total Program Budget : 20 . 6 % Current Program Funding ( 2006 /07 ) : $ 36 , 000 Dollar increase / ( decrease ) in request : $ _ Percent increase / ( decrease ) in request * * 0 . 0 % Unduplicated Number of Children to be served Individually : 1 , 100 Unduplicated Number of Adults to be served Individually : _ Unduplicated Number to be served via Group settings : 13500 Total Program Cost per Client : 67 . 34 * * If request increased 5% or more, briefly explain why : If these funds are being used to match another source, name the source and the $ amount : N/A The Organization 's Board of Directors has approved this application on (date). February 26, 2006 Jay McNamara Name of President/Chair of the Board Si natur Ronnie Hewett \ Name of Executive Director/CEO Signature 1 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee profit sector, dedicating 10 hours per week of his/her time in program support, evaluation and staff training- 1 full-time Director of Operations — with a Bachelors Degree with a minimum of three years working in the non profit sector, dedicating 10 hours per week of his/her time in supplemental program support, planning and facility management. 1 full-time YVC Director — with a Bachelors Degree with a minimum of three years experience working with youth, dedicating 40 hours per week of his/her time in planning, coordinating and directing the daily program at the YVC Teen Center and outreach services as well as facility and personnel management . 1 part-time Program Director — with a High School Diploma, working towards a college degree with demonstrated capability in working positively with youth, dedicating 32 hours per week for of his/her time in providing supervision of YVC Team Leaders and projects. 3 full-time Team Leaders — with a High School Diploma, working towards a college degree with demonstrated capability in working positively with youth, dedicating 32 hours per week of his/her time in providing onsite supervision of YVC projects. Volunteers - Demonstrated capability in working positively with youth. As many as we can get, dedicating specialized program opportunities for YVC members. 5. How will the target population be made aware of the program? • School: Service Learning projects and clubs, bulletin board, announcements, distribution of calendars and flyers • Newsletter: YVC Volunteer Newsletter/Calendars, mailings • Court Ordered: Individuals ordered by probation to do community service • Newspaper : Press Journal and Vero Beach Forum Volunteer Watch column or articles ; Hometown News • Family/Friend: Word of mouth • Service Projects: Recruitment source during weekend and after school projects • Phone Book • Presentations are given to schools and service organizations . 6. How will the program be accessible to target population (i.e., location, transportation, hours of operation) ? The key factor in reaching the clients of the Youth Volunteer Corps is through the efforts of the Team Leaders . Each team leader is assigned to a number of schools and specific projects. They are responsible for recruiting, marketing, and "reaching out" to the community to ensure participation and interest. Each team leader has a regional area to saturate with flyers, calendars, sign up sheets, and announcements. They are also responsible for arranging transportation, if needed, organizing car pools, recruiting adult volunteers for transport and supervisory purposes, and for calling and following up on those who didn't make it to a project. There is a complex and intricate system of molding many forms of communication together to bring a project to a successful level . This system of "outreach" is significantly dependant on the dedication and efficiency of the YVC staff and the Team Leaders promoting the projects. Now that YVC has its own facility it will not only provide community service projects almost every day during the year, but it will also be open every day after school for facility based programming as well. 6 Boys & Gil . .os of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee ' D. PROGRAM OUTCOMES AND ACTIVI'1IES MATRIX. Outcome # 1 : By 6/30/2008 a minimum of 500 YVC members will participate in at least one YVC project, and of those 85% will increase their self awareness that teenagers can have an impact on the community. Baseline: 06/07 Member participation records and Pre & Post-survey results which include questions like: Do you think teenagers can have a genuine impact on the community? I F7777T7-7 1 4 5 1 © 7 Program Frequency Responsible Parties Expected Indicator Data Source Time of Activities (how often) (who) Outcomes/change (why) Measurements (where) Measurement (what) (evidence) (when) Orientation At the beginning Team Leaders Members will be ready and Youth's survey results; Kept on file At the beginning of each member' s enthusiastic to go out and Participation records; and end of each service serve their community Rate of retention school year Special Needs Ongoing, as Team Leaders Members will learn about Youth's survey results; Kept on file At the beginning Assistance Projects needed, the challenges special Service agency and end of each throughout the needs children and adults feedback (verbal & school year; year face in their everyday lives written); Observation Service agencies by Team Leaders after each ro ' ect Mentoring Projects Every day after Team Leaders Members will learn human Youth's survey results; Kept on file At the beginning school relations skills and teaching Service agency and end of each techniques while mentoring feedback (verbal & school year; younger students in after written); Observation Service agencies school programs by Team Leaders after each project Community Based Ongoing, as Team Leaders Members will believe they Youth's survey results; Kept on file At the beginning Projects needed, can have a genuine impact Service agency and end of each throughout the on the community and will feedback (verbal & school year; year develop a life-long written); Observation Service agencies dedication to community by Team Leaders after each project service Youth YVC Monthly Team Leaders Members will be able to Youth ' s survey results; Kept on file At the beginning Advisory Council have a say in the kinds of Records of an active and end of each projects they would like to and productive youth school year see scheduled and will council develop leadership skills 7 Boys & Girls Clubs of Indian River County — Youth Volunteer Corpsfreen Center ' Grant Application to the Children's Services Advisory Committee ORGANIZATION: Boys & Girls Clubs of Indian River County PROGRAM: Youth Volunteer Corps/Teen Center 2007/2008 CORE APPLICATION TABLE OF CONTENTS "X" the parts ofgrant application to indicate inclusion. Also, please put page number where the information can be located. X Section of the Proposal Pa e # X COVER PAGE (with signatures) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 X TABLE OF CONTENTS (check list) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . . . . . . . :. . . . . . . 2 A. ORGANIZATION CAPABILITY (one page maximum) X 1 . Mission and Vision of organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 X 2 . Summary of expertise, accomplishments, and population served. . . . . . . . . . . . . . . . . . . . . . . . . . . 3 B. PROGRAM NEED STATEMENT (one page maximum) X 1 . Program Need Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . .. . . . . . . . . . . . . . . 4 X 2 . Programs that address need and gaps in service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 C. PROGRAM DESCRIPTION (two pages maximum) X1 . Funding priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 2 . Description of program activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 3 . Evidence that program strategy will work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X4. Staffing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 5 . Awareness of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 6. Accessibility of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes maximum) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. . . . . . . . . . . . . . . . ... . . . .. . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . 7- 11 X E. COLLABORATION (one page maximum) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 F. UNDUPLICATED CLIENTS X 1 . Projections by Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 X 2. Projections by Age Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 G. BUDGET FORMS X 1 . Financial Budget Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . . . . . . . 14-22 X H. FUNDER SPECIFIC REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 -24 L ADDENDUM FOR CSAC X 1 . Supporting Documents Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 2 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee PROPOSAL NARRATIVE A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page.) 1 . Provide the mission statement and vision of your organization. Mission Statement: To inspire and enable all young people, especially those who need us the most, to realize their full potential, as productive, responsible and caring citizens. Vision: To accomplish our mission by establishing neighborhood clubs and outreach services in Indian River County with quality programs and staff. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. The Boys & Girls Clubs of Indian River County offers a diverse, affordable program to kids in a positive atmosphere. Our daily after-school and summer programs, offered through our "Clubhouse" locations and our outreach services provided through our Youth Volunteer Corps, allow us to provide services to children throughout Indian River County. These program activities attract and sustain young people, ages 6 through 18, who pay a nominal annual membership fee of $35 . 00 (which includes a free Boys & Girls Club t-shirt) . We also charge a small weekly summer fee, due to increased operation costs and the perceptions that if the program is free it cannot be worthwhile. While our method of program delivery may change with seasonal activities, or school related endeavors, the core of what and how we conduct daily activities remains much the same. The overall Boys & Girls Club program structure can be divided into "Five Core Service Areas". Together, these core service areas provide a diverse base of activities designed to meet the needs and interests of every member. The following Five Core Service areas represent the Club ' s service offerings to its membership : • Education and Career Developmerit. . . enables youth to become proficient in basic educational disciplines, apply leaming to everyday situations and embrace technology to achieve success in school, a career and life in general. • Character and Leadership Development. . . empowers youth to support and influence their Club and community, sustain meaningful relationships with others, develop a positive self- image, participate in the democratic process and respect their own and others' cultural identities. • Health and Life Skills . . . develops young people' s capacity to engage in positive behaviors, that nurture their own well-being, set personal goals and live successfully as self-sufficient adults. Additionally, we offer comprehensive prevention programs which help young people resist alcohol, tobacco and other drug use, as well as premature sexual activity . • The Arts . . . enables youth to develop their creativity and cultural awareness through knowledge and appreciation of the visual arts, crafts, performing arts and creative writing. • Sports, Fitness and Recreation . . . develops fitness, positive use of leisure time, skills for stress management, appreciation for the environment and social skills. 3 Bays & C jobs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Coni nittee Outcome # 2 : By 6/30/2008 YVC will provide 200 community service projects with service to 50 agencies and cumulative volunteer hours will exceed 8,000 hours as reported by the 2007-2008 year end totals Baseline: 2006-2007 service proiect/agencies served and cumulative volunteer hours totals. I 0 4 �� 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties Outcomes/change (why) Measurements (where) Measurement (who) (evidence) (when) Orientation At the Team Members will be ready [results; uth 's survey Kept on file At the beginning and beginning of Leaders and enthusiastic to go out end of each school each member' s and serve their community rticipation year service cords; Rate of ention Special Needs Assistance Ongoing, as Team Members will learn about Youth's survey Kept on file At the beginning and Projects needed, Leaders the challenges special results; Service end of each school throughout the needs children and adults agency feedback year; Service year face in their everyday (verbal & written); agencies after each lives Observation by project Team Leaders Mentoring Projects Every day after Team Members will learn Youth' s survey Kept on file At the beginning and school Leaders human relations skills and results; Service end of each school teaching techniques while agency feedback year; Service mentoring younger (verbal & written); agencies after each students in after school Observation by project programs Team Leaders Community Based Ongoing, as Team Members will believe they Youth ' s survey Kept on file At the beginning and Projects needed, Leaders can have a genuine impact results; end of each school throughout the on the community and Service agency - year; Service year will develop a life-long feedback (verbal agencies after each dedication to community & written); project service Observation by Team Leaders Youth YVC Advisory Monthly Team Members will be able to Lactive y]of Kept on file At the beginning and Council Leaders have a say in the kinds of dend of each school projects they would like to year see scheduled and will u develop leadership skills 8 Boys & Girls as of Indian River County — Youth Volunteer Corps/Feet) Center Grant Application to the Children 's Services Advisory Commince Outcome 43 : By 6/30/2008 85 % of Teen Center members (75 registered members, 15 average daily attendance) will reject alcohol, 1 tobacco, illicit drug use and pre-mature sexual activity. Baseline: Pre & Post surveys and feedback from parents, staff and peers. 1 0 � 4 0 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties Outcomes/change (why) Measurements (where) Measurement (who) (evidence) (when) SMART Moves Once per week Program Members will learn Pre & Post survey Kept on file At the end of each 6 for 6 weeks Director and health and life skills and results; Feedback week session (multiple Program tools which will enable from parents, staff sessions) Specialists them to avoid peer and peers ressure SMART Girls Delivered in 3 Program Girls will develop and Pre & Post-tests; Kept on file At the end of each parts over a 12 Director and adopt a healthy attitude An environmental 12 week session week period Program and lifestyle, as well as scan checklist (multiple Specialists acquire and maintain a which will help sessions) positive self-concept, determine program sound decision-making effectiveness and skills and mentor measure relationships knowledge and/or skills participants acquire Passport to Manhood Once per week Program Boys will learn how to Pre & Post survey Kept on file At the end of each 8 for 8 weeks Director and deal with becoming men results; Feedback week session (multiple Program and the responsibilities from parents, staff sessions) Specialists therein and peers SMART Parents 4 weekly Branch Parents will become Pre & Post survey Kept in program file Upon completion of sessions Director partners in prevention results; each session (multiple Participation sessions) Records; Feedback from parents and staff 9 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee B. PROGRAM NEED STATEMENT Entire Section B not to exceed one page.) 1 . a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. a. ) Limited access to affordable after school and weekend programs for children 11 — 18 years of age, low economics, juvenile crime and below average academic achievement is the condition requiring change. b. & c.) We define those who have a need as children between the ages of 11 to 18 years of age, with a special interest in working with disadvantaged youth. We define disadvantaged youth as children from low economic status, one-parent families and latch key kids. The Youth Volunteer Corps is a community wide outreach program that provides daily opportunities for kids to participate in community service projects throughout Indian River County. d. ) Area of need: • Based on the 2000 Census, 19.2% of the population or 21 ,685 youth are under 18 in Indian River County. • Based on the 2006 Kids Count Data Book, funded by the Annie E. Casey Foundation: • Florida ranks 43rd nationally for youth who are living in a single parent home at 36% • Of Florida 8th grade students 34% scored below basic reading levels and 35% scored below basic math levels • Teens who do not participate in after-school programs are nearly three times more likely to skip classes at school than teens who do participate (YMCA of the USA, After School for America' s Teens, March 2001 ). • High School youth who do not attend after-school programs are at least 5 to 10% less likely to eam "A"s and "B"s (U . S . Department of Education. 21 " Century Community Learning Centers : Providing Quality After-school Learning Opportunities for America' s Families, September 2000). • A study of five housing projects with access to after-school programs, and five without, showed that the housing projects without after-school programs had 50% more vandalism and 30% more drug activity than those with after-school programs (Fight Crime : Invest in Kids . America' s After-School Choice : The Prime Juvenile Crime Or Youth Enrichment and Achievement, October 2000). 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. a.)There are currently no other similar programs that serve the needs of our targeted population . The Boys & Girls Clubs of Indian River County is the only county-wide, facility based, youth development organization that provides programming every day after school and all day during the summer, and specifically, through the YVC program, we offer community wide volunteer opportunities after-school, on weekends and during the summer. For every child the Club serves, our youth development activities are designed to build the following traits : Positive self-identity ; Educational, Employment, Social, Emotional and Cultural Competencies; Community and Civic Involvement; Health and Well-being; and a Moral compass (Youth have values enabling them to develop positive relationships with others). b .) Our target population is underserved by other programs for the following reasons : affordability, accessibility and scope of services . 4 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee C. PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages.) 1. List Priority Needs area addressed. Support the creation of after-school programs that enrich a child' s learning environment, by offering a curriculum that includes: homework assistance, tutoring, life skills training, and other enrichment programs . 2. Briefly describe program activities including location of services. The Youth Volunteer Corps' services focus on education, skill building, and leadership development while providing ongoing positive activities for youth outside of school hours, everyday after school, during the weekends and throughout the summer. The following in a list of programs offered to youth throughout Indian River County in the YVC program: • SPECIAL NEEDS PROJECTS: Service projects designed to aid special needs adults and children as well as seniors . • MENTORING PROJECTS : PALS (`Pupils Assisting Learning in Schools ') : Youth Volunteers work in teams under the leadership of an YVC Staff Team Leader in a structured tutoring program in elementary schools or other after school environments; Community Mentoring Initiatives (non-school sites) : Youth Volunteers work in teams under the leadership of an YVC Staff Team Leader in a structured tutoring program in aiding other neighborhoods or non-profit programs . • COMMUNITY BASED PROJECTS: The Youth Volunteer Corps provides a myriad of service activities to aid other community agencies. • TEEN CENTER: Offer facility based programming for teens every day after school and all day during the summer with programming such as: help with homework; drug and alcohol prevention classes; and career development. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Most youth programs reinforce the disconnection that young people feel in our society by treating them as clients rather than contributors. The youth volunteer is the primary focus of the YVC program, but the youths who participate in this program are given the responsibility as the contributors of service . The Youth Volunteer Corps places these young people into an environment of meeting the needs of others. Since studies have linked adverse youth behavior with low self esteem, we believe that treating youth as resources and putting them in responsible, serving roles builds self esteem. This is evidenced by Search Institute ' s study of 46,000 young people, described in The Troubled Journey, which found that youth who serve others are less likely to be involved in negative behaviors. The study showed that participating in "helping behavior" lowered adolescents' involvement in substance abuse, dropping out of school, teen regnancy, and other negative behaviors. 4 . List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). I full-time President & CEO — with a Bachelors Degree with a minimum of three years working in the non 5 Boys & Girl. .os of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee Outcome # 4 : By 6/30/2008 juvenile crime rates of enrolled 11 -17 year old Members will be less than 2% compared to non-club members which is 6% . Baseline: 2004-2005 Indian River County statistics from the FL Department of Juvenile Justice Bureau Data. (6 % of all 10-17 year olds referred to the iuvenile justice system) 1 00 40 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Diversion activities (such Daily Program Director Members will Program Tracked in our At the end of the as games room and Program actively participate participation Member Tracking grant cycle tournaments and outdoor Specialists in our core service records program activities) area programs Youth of the month/year Monthly and an Program Director More members will The number of Observed by staff Monthly for one year program annual and Program meet the criteria to members who will and peers; Program celebration Specialists become eligible qualify; Program participation records nominees participation records JOB READY ! Once per week Program Director, Older teens will learn Pre-tests and post- Member files Upon completion of for 8 weeks Education Director effectivejob skills tests; Role play each session (multiple that will help them with other sessions) gain employment members and staff and develop transferable work skills that prepare them for future careers IL CareerLaunch Once per week Program Director, Young people will Pre-tests and post- Member files Upon completion of for 8 weeks Education Director explore a variety of tests; Job each session (multiple careers, snake sound shadowing sessions) educational decisions and prepare for the world of work 10 Boys & Gi, .bs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee Keystone Club Once per week Program Director Members will learn Keystone Clubs Observed by staff At the end of each year round and Program the process of will be chartered and tracked meeting and/or Specialists electing officers to with Boys & Girls participation activity form a Club where Clubs of America they participate in and meet their productive activities annual like running a Club requirements store or community volunteerism I1 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee profit sector, dedicating 10 hours per week of his/her time in program support, evaluation and staff training- 1 full-time Director of Operations — with a Bachelors Degree with a minimum of three years working in the non profit sector, dedicating 10 hours per week of his/her time in supplemental program support, planning and facility management. 1 full-time YVC Director — with a Bachelors Degree with a minimum of three years experience working with youth, dedicating 40 hours per week of his/her time in planning, coordinating and directing the daily program at the YVC Teen Center and outreach services as well as facility and personnel management . 1 part-time Program Director — with a High School Diploma, working towards a college degree with demonstrated capability in working positively with youth, dedicating 32 hours per week for of his/her time in providing supervision of YVC Team Leaders and projects. 3 full-time Team Leaders — with a High School Diploma, working towards a college degree with demonstrated capability in working positively with youth, dedicating 32 hours per week of his/her time in providing onsite supervision of YVC projects. Volunteers - Demonstrated capability in working positively with youth. As many as we can get, dedicating specialized program opportunities for YVC members. 5. How will the target population be made aware of the program? • School: Service Learning projects and clubs, bulletin board, announcements, distribution of calendars and flyers • Newsletter: YVC Volunteer Newsletter/Calendars, mailings • Court Ordered: Individuals ordered by probation to do community service • Newspaper : Press Journal and Vero Beach Forum Volunteer Watch column or articles ; Hometown News • Family/Friend: Word of mouth • Service Projects: Recruitment source during weekend and after school projects • Phone Book • Presentations are given to schools and service organizations . 6. How will the program be accessible to target population (i.e., location, transportation, hours of operation) ? The key factor in reaching the clients of the Youth Volunteer Corps is through the efforts of the Team Leaders . Each team leader is assigned to a number of schools and specific projects. They are responsible for recruiting, marketing, and "reaching out" to the community to ensure participation and interest. Each team leader has a regional area to saturate with flyers, calendars, sign up sheets, and announcements. They are also responsible for arranging transportation, if needed, organizing car pools, recruiting adult volunteers for transport and supervisory purposes, and for calling and following up on those who didn't make it to a project. There is a complex and intricate system of molding many forms of communication together to bring a project to a successful level . This system of "outreach" is significantly dependant on the dedication and efficiency of the YVC staff and the Team Leaders promoting the projects. Now that YVC has its own facility it will not only provide community service projects almost every day during the year, but it will also be open every day after school for facility based programming as well. 6 Boys & Gil . .os of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee ' D. PROGRAM OUTCOMES AND ACTIVI'1IES MATRIX. Outcome # 1 : By 6/30/2008 a minimum of 500 YVC members will participate in at least one YVC project, and of those 85% will increase their self awareness that teenagers can have an impact on the community. Baseline: 06/07 Member participation records and Pre & Post-survey results which include questions like: Do you think teenagers can have a genuine impact on the community? I F7777T7-7 1 4 5 1 © 7 Program Frequency Responsible Parties Expected Indicator Data Source Time of Activities (how often) (who) Outcomes/change (why) Measurements (where) Measurement (what) (evidence) (when) Orientation At the beginning Team Leaders Members will be ready and Youth's survey results; Kept on file At the beginning of each member' s enthusiastic to go out and Participation records; and end of each service serve their community Rate of retention school year Special Needs Ongoing, as Team Leaders Members will learn about Youth's survey results; Kept on file At the beginning Assistance Projects needed, the challenges special Service agency and end of each throughout the needs children and adults feedback (verbal & school year; year face in their everyday lives written); Observation Service agencies by Team Leaders after each ro ' ect Mentoring Projects Every day after Team Leaders Members will learn human Youth's survey results; Kept on file At the beginning school relations skills and teaching Service agency and end of each techniques while mentoring feedback (verbal & school year; younger students in after written); Observation Service agencies school programs by Team Leaders after each project Community Based Ongoing, as Team Leaders Members will believe they Youth's survey results; Kept on file At the beginning Projects needed, can have a genuine impact Service agency and end of each throughout the on the community and will feedback (verbal & school year; year develop a life-long written); Observation Service agencies dedication to community by Team Leaders after each project service Youth YVC Monthly Team Leaders Members will be able to Youth ' s survey results; Kept on file At the beginning Advisory Council have a say in the kinds of Records of an active and end of each projects they would like to and productive youth school year see scheduled and will council develop leadership skills 7 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. Collaborative Agency Resources provided to the program Indian River County School District Transportation after school from Thompson Elementary and Oslo Middle School as well as Sebastian area schools to the Boys & Girls Club. After school snacks and summer lunch program. Homeless Family Center Offer scholarships to children of homeless families, provide computer lab access to children (through programs offered to Club members) and parents/guardians (in the evenings to teach computer skills and help with resumes and job placement services). Vero Beach Museum Art instruction, supplies, place to host exhibits . i Youth Guidance Coordinate mentoring opportunities and encourage Youth Guidance participants to become members of the Boys & Girls Club and promote Mentor and Mentees to meet at the Boys & Girls Club. Homeless Family Assistance Center We offer scholarships to child residents to participate in our programs and computer lab time/help to parents . Samaritan Center We offer scholarships to child residents to participate in our programs. Girl Scouts Volunteers to conduct troops at the B&G Club once a week. Boys Scouts Volunteers to conduct troops at the B &G Club once a week. Big Brothers Big Sisters Tennis mentoring program. F. UNDUPLICATED CLIENTS 12 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee F. UNDUPLICATED CLIENTS Number of Undu licated Clients by Location E Current Fiscal Year � Yr Location Budget 2006/07 Unduplicated Clients Unduplicated Clients Unduplicated Clients North Indian River Co. 60 150 200 South Indian River Co. 23595 13586 23400 Indian River Co Total 2,655 13736 27600 Greater Stuart - - Hobe Sound - - Indiantown - Jensen Beach - Palm City - Martin County Total - - Fort Pierce 6 - - Port Saint Lucie - - St. Lucie Co. Total 6 - - Other Locations 5 - - TOTAL SERVED 25666 15736 23600 Number of Unduplicated Clients by Age Current Fiscal Year Y Location Budget 2006/07 Individuals Group P "` 0 to 4 - (Pre-school) - 15 5 to 10 - (Elementary) 1 725 60 250 650 11 to 14 - (Middle) 372 375 775 50 350 325 15 to 18 - (High School) 705 155 625 25 1 500 150 Total Children 1 ,078 1 1 ,270 1 ,400 135 1 , 100 13125 19 to 59 - (Adults) 3 280 35 50 300 60 + (Seniors) - 35 106 10 75 Total Adults 3 315 141 60 375 TOTAL SERVED 11081 1,585 1 11541 195 11100 1,500 13 Bays & C jobs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Coni nittee Outcome # 2 : By 6/30/2008 YVC will provide 200 community service projects with service to 50 agencies and cumulative volunteer hours will exceed 8,000 hours as reported by the 2007-2008 year end totals Baseline: 2006-2007 service proiect/agencies served and cumulative volunteer hours totals. I 0 4 �� 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties Outcomes/change (why) Measurements (where) Measurement (who) (evidence) (when) Orientation At the Team Members will be ready [results; uth 's survey Kept on file At the beginning and beginning of Leaders and enthusiastic to go out end of each school each member' s and serve their community rticipation year service cords; Rate of ention Special Needs Assistance Ongoing, as Team Members will learn about Youth's survey Kept on file At the beginning and Projects needed, Leaders the challenges special results; Service end of each school throughout the needs children and adults agency feedback year; Service year face in their everyday (verbal & written); agencies after each lives Observation by project Team Leaders Mentoring Projects Every day after Team Members will learn Youth' s survey Kept on file At the beginning and school Leaders human relations skills and results; Service end of each school teaching techniques while agency feedback year; Service mentoring younger (verbal & written); agencies after each students in after school Observation by project programs Team Leaders Community Based Ongoing, as Team Members will believe they Youth ' s survey Kept on file At the beginning and Projects needed, Leaders can have a genuine impact results; end of each school throughout the on the community and Service agency - year; Service year will develop a life-long feedback (verbal agencies after each dedication to community & written); project service Observation by Team Leaders Youth YVC Advisory Monthly Team Members will be able to Lactive y]of Kept on file At the beginning and Council Leaders have a say in the kinds of dend of each school projects they would like to year see scheduled and will u develop leadership skills 8 Boys & Girls as of Indian River County — Youth Volunteer Corps/Feet) Center Grant Application to the Children 's Services Advisory Commince Outcome 43 : By 6/30/2008 85 % of Teen Center members (75 registered members, 15 average daily attendance) will reject alcohol, 1 tobacco, illicit drug use and pre-mature sexual activity. Baseline: Pre & Post surveys and feedback from parents, staff and peers. 1 0 � 4 0 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties Outcomes/change (why) Measurements (where) Measurement (who) (evidence) (when) SMART Moves Once per week Program Members will learn Pre & Post survey Kept on file At the end of each 6 for 6 weeks Director and health and life skills and results; Feedback week session (multiple Program tools which will enable from parents, staff sessions) Specialists them to avoid peer and peers ressure SMART Girls Delivered in 3 Program Girls will develop and Pre & Post-tests; Kept on file At the end of each parts over a 12 Director and adopt a healthy attitude An environmental 12 week session week period Program and lifestyle, as well as scan checklist (multiple Specialists acquire and maintain a which will help sessions) positive self-concept, determine program sound decision-making effectiveness and skills and mentor measure relationships knowledge and/or skills participants acquire Passport to Manhood Once per week Program Boys will learn how to Pre & Post survey Kept on file At the end of each 8 for 8 weeks Director and deal with becoming men results; Feedback week session (multiple Program and the responsibilities from parents, staff sessions) Specialists therein and peers SMART Parents 4 weekly Branch Parents will become Pre & Post survey Kept in program file Upon completion of sessions Director partners in prevention results; each session (multiple Participation sessions) Records; Feedback from parents and staff 9 Boys & Gids Clubs at Indian River County - WMeen Center , 2007=2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET iMrORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCYIPROGRAM NAME : Boys & Girls Clubs of IRCIYVC & Teen Center FUNDER : Children 's Services Advisory Committee - - - - - . - _ . . - . . - . . - - - . . . . . . . . . . . . . . . . . . . . . . . . . . - - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - - CAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place. Gray areas should • be used for providing information and calculations only. - - - - - - - - - - - - - - - FundrSpeciTic Total Agency UE V- omm wieREUEIgt aotBudget Budget 1 Children's Services Council-St. Lucie 0.00 0.00 0.00 2 Children's Services Council-Martin 0.00 0.00 0.00 3 Advisory Committee-Indian River 36,000.00 36,000.00 111 , 000.00 4 United Way-St. Lucie County 0.00 0.00 0.00 5 United Way-Martin County 0.00 0.00 0.00 6 United Way-Indian River County 52,500.00 0.00 150,000.00 7 Department of Children & Families 0.00 0.00 0.00 8 County Funds 0.00 0.00 0.00 9 Contributions-Cash 0.00 0.00 290,400.00 10 Program Fees 1 ,900.00 0.00 82,000.00 1 " Gund Raising Events-Net 0.00 0.00 229, 355.00 ales to Public - Net 0.00 0.00 0.00 10 Membership Dues 1 ,000.00 0.00 20, 000.00 14 Investment Income 0.00 0.00 1 ,600.00 15 Miscellaneous 0.00 0.00 0 .00 16 Legacies & Bequests 0.00 0.00 0.00 17 Funds from Other Sources 50,629.60 0.00 242,648.00 18 Reserve Funds Used for Operating 0.00 0.00 0.00 19 In-Kind Donations (Not included in total) 5,500.00 0.00 24, 000.00 20 TOTAL REVENUES (doesn't Include line 19) $ 142,029.60 $36,000.00 $1 , 127, 003.00 B , c EXPENQITURES P11 mposiidTo ! l7royraniBudge€ �urrder. 3peciFe TofatAgency ._ Budget Budget , 21 Salaries - (must complete chart on next page) 96,703 .32 33 ,441 .71 634,985. 00 22 FICA - Total salaries x 0. 0765 5,981 . 30 2 , 558.29 46,661 . 00 Retirement - Annual pension tor qua ie 23 staff 5,058 .66 0.00 36,842 . 00 t e eat - Medical/Dental/Short-term 24 Disab. 7,607.371 0.00 42,582 . 00 Workers Compensation - # employees x 25 rate 21096.00 0.00 16,347. 00 ort anemp oymen - IF projected 26 employees x $7,000 x UCT-6 rate 737.50 0.00 5,666 . 00 14 W1200] Boys & Girls Clubs of Indian River County - WCrreen Center SALARIES t ' . Grasa Il; IV - IH1nu S,N 'a +onofSatary orr-Prupased Hl % of Gross Annual QSfTIO USTIA(G- - Funderspecif�c Budget Salam asitjoKTitlefTpafFtr51iw1[" fAgncY Program _ Requested(C/A) example. £xecativa Diree[orF4ohrs = 7Q000 , , , _ }0,0006Q `: 5,000.00 7. 14% President & CEO 140 hrs 104 , 393.00 61524.57 0.00 0 .00% Director of Operations 140 hrs 45 ,427.00 11 ,356.75 3,441 .71 7 .58% Branch Director / 40 hrs 31 ,800.001 31 ,800.00 30,000.00 94. 34% Program Director / 30 hrs 15,435.001 15,435.00 0.00 0.00% AmeriCorps Team Leader / 32 hrs 8,347 . 001 81347. 00 0.00 0.00% AmeriCorps Team Leader / 32 hrs 8 ,347.00 8,347.00 0 .00 0.00% AmeriCorps Team Leader / 32 hrs 81347.00 81347.00 0. 00 0.00% Summer Staff / 35 hrs 3 ,273.00 3 ,273.00 0.00 0 .00% Summer Staff / 35 hrs 3 ,273.00 3,273.00 0.00 0. 00% #DIV/0 ! #DIV/O! #DIV/0 ! #DIV/0! #DIV/0! #DIV/O ! #DIV/0 ! #DIV/0 ! #DIV/0! #DIV/0 ! #DIV/0! Remaining positions throughout the agency0406,343 .00 =- $Tota/ Salaries $96,703.32 $33,441 .71 5 .27% =BINGE BEN t3ETAlL Funder Specific Budget l Funder 11,% ; In ni v m vQ lJ fPension Health Workers Unemployme, Total Fringes Funder' specific-Budget FJCA �B5a/a a Column C only, from line 21 to 26) (Ax /) ins, ComPens. nt Compens. Speck Position Title /'Total HrsAvk Example: Case Managerl41lXa 3�000.Q0 J$2;59 . 200.00 $00:4a 300.00 200.00 . . . 11582.50 President & CEO / 40 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Director of Operations 140 hrs 3,441 .71 263.29 0.00 0.00 0.00 0.00 3, 705.00 Branch Director / 40 hrs 30,000.00 2,295.00 0.00 0.00 0.00 0.00 32, 295.00 Program Director / 30 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AmeriCorps Team Leader / 32 hrs 0.001 0.00 0.00 0.00 0.00 0.00 0.00 AmeriCorps Team Leader 132 hrs 0.001 0.00 0.00 0.00 0.00 0.00 0.00 AmeriCorps Team Leader ! 32 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Summer Staff / 35 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Summer Staff / 35 his 0.00 0.00 0.00 0.00 0.00 0.00 0. 00 0 0.00 0.00 0. 0 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0 .00 0 0.00 0.00 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0. 00 0 0.00 0.001 1 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0. 00 0 0.00 0.00 LL 0.00 Total Funder Request Fringe Benefits 33,441 .71 ,558. 9 $o. so. $o.00 to.oa 36,000. 00 15 5R200] Boys & Girl. .os of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee Outcome # 4 : By 6/30/2008 juvenile crime rates of enrolled 11 -17 year old Members will be less than 2% compared to non-club members which is 6% . Baseline: 2004-2005 Indian River County statistics from the FL Department of Juvenile Justice Bureau Data. (6 % of all 10-17 year olds referred to the iuvenile justice system) 1 00 40 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Diversion activities (such Daily Program Director Members will Program Tracked in our At the end of the as games room and Program actively participate participation Member Tracking grant cycle tournaments and outdoor Specialists in our core service records program activities) area programs Youth of the month/year Monthly and an Program Director More members will The number of Observed by staff Monthly for one year program annual and Program meet the criteria to members who will and peers; Program celebration Specialists become eligible qualify; Program participation records nominees participation records JOB READY ! Once per week Program Director, Older teens will learn Pre-tests and post- Member files Upon completion of for 8 weeks Education Director effectivejob skills tests; Role play each session (multiple that will help them with other sessions) gain employment members and staff and develop transferable work skills that prepare them for future careers IL CareerLaunch Once per week Program Director, Young people will Pre-tests and post- Member files Upon completion of for 8 weeks Education Director explore a variety of tests; Job each session (multiple careers, snake sound shadowing sessions) educational decisions and prepare for the world of work 10 Boys & Gi, .bs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee Keystone Club Once per week Program Director Members will learn Keystone Clubs Observed by staff At the end of each year round and Program the process of will be chartered and tracked meeting and/or Specialists electing officers to with Boys & Girls participation activity form a Club where Clubs of America they participate in and meet their productive activities annual like running a Club requirements store or community volunteerism I1 Boys & Girls Clubs of hMian River County - WCReen Center _ . ; . , B c. EXPENDITURES proposed ;Total Progsam` Bridget FunderSpeciffc Total Agency Budget Budget 2 , i ravel-Daily 2,500.00 ().001 4,500.00 # of Staff x average # of mileSiwk x 50 As x $ = Estimated Daily TravellMieea" Rexntr. we reunbufsd•eta raWof 44:6 cents per mile ' '2 Moa 28 Travel/Conferencesrrraining 2,500.00 0.001 14,000 .00 • ':National Conference '(eost;par sfa#) _ -Tralning/Seminar (cost per staff) • Other Tralmngs (cost of travel, lodging,; registration, food) Recommendation from Bays & Gids Clubs of America is to invest 5% of an employes salary to training 29 Office Supplies 1 ,000.001 0.00 8,000. 00 • Office supplies (monthly averag ,x 12 months - estirnafed cost of office supplies . based on pie5enthistory: . . - $83.33 rrioihlfhTy average x; ti 30 Telephone 1 ,600.001 0 .001 10,000.00 • #'Phone lineslx average cost per month x 12 months = local phone cost • Average long distance calls x 12 months = Estimated cost of long distance 2 phone lines x $133.33 monthly '., 31 Postage/Shipping 0.001 0.001 3,000.00 • Quarterly Mailing of Newsletter • Special events, etc_ • Bulk mailings - aPpe--is- 32 Utilitie is=32Utilities 5, 180.00 0.01)1 271260.00 • Electricity I$ z 12 months):. - Water/Sewer ($ x 12 months) •- Garbage ($ x12 months) Electric ($289 x 12 months) m VVater1Sewer (560 x 12 onths) Garbage ($82.66 x 12 months) 33 Occupancy (Building & Grounds) 31800.00 0.001 61 , 120.00 Mortgage/Resat ($ x12 months). ,lanlforlal ($,x 12"rnonths) • Grounds.Mbi"ift t$.x02'nio tttls), • Real Estate Taxes ' , Btn•Iding Mamt: (31&'66x12 y 34 Printing & Publications 1 ,500 . 001 0.001 251000. 00 • Quarterly Newsletter ($x 4) •Letterheads; Envelopes, etc • Fundraising materials • Other A share of the organizaGods pdnt)ng is divideduverthe programs. 35 Subscription/Dues/Memberships 4,084.001 mol 20,000. 00 Membership to hlationalOrganiiaon .. _ Dues Subscriptions to Newspapers/magazines etc SGCA: Dues, Florida AresIAltiance Dues, Magazine $ubscriptions 36 Insurance 81012.50 0.00 67,450.00 • DirectorslOfficers Liab. - • Commerciat General insurance • Bond Ins. • Auto, Insurance , GL, Bond; Ailtf.,Membe Acddent 37 Equipment: Rental & Maintenance 7, 197 .501 0.001 25 , 590.00 • -Copier lease l($ x12rihonths) - - • Meter lease ($ x 12 months) 21 • . Copier Maintenance ($ x. 12 months) r-Computer Maintenance { $. x 12 months) - Other Copier leaselmalnt:(525g x12) Yehiote Maint., (225 x12) Computer Maint. ($124 79x '12) ( - 38 Advertising 750.00 0.00 0.00 - Newspaparads - - Fundraising acWpromotior{s Other (vacancies) 39 Equipment Purchases:Capital Expense 0.00 0.00 0.00 - Computerimonitor (# x $),. _ - Laser Printer 16 5m2oor Boys & Girls Clubs of Indian River County - YVC teen Center 40 Professional Fees (Legal, Consulting) 0.00 0.001 0. 00 • Legal advice (_estimated #hrs x $) " onsultant fees ' Mier _. _ 41 Books/Educational Materials 5, 150.001 0.001 22,000.00 • Bookslvldeos - • Materials ($ x staff) Program supplies purchased throughout the year. 42 Food & Nutrition 750.001 0.001 2 ,000.00 • Meals ( # meals x clients x 5days x 50 wks) • Snacks Snackprogram ($62.50x 12) 43 Administrative Costs - 334.001 D.001 7 , 000.00 • Admin. Cost (% of total budget) Less Than 1% of totaF tiudgety 44 Audit Expense 2,250.001 0.001 9,000.00 • Independent Audit Fail 45 Specific Assistance to Individuals 0.001 0 .001 0 .00 • Medical assistance • Meals/Food . • Rent Assistance • Other 46 Other/Miscellaneous 10 . 300.601 0, 001 38 ,000. 00 • Background ctieck/drug test • Other l2eeauiting expense, Background checks, Dntg.ScreenBy Memberfieldtrips and travel 47 Other/Contract 0.00 0.00 0.00 • Sub-contract for program servicee- 481 TOTAL EXPENSES $ 175,092. 15 $36,000.00 $1 , 127 , 003. 00 17 5172007 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. Collaborative Agency Resources provided to the program Indian River County School District Transportation after school from Thompson Elementary and Oslo Middle School as well as Sebastian area schools to the Boys & Girls Club. After school snacks and summer lunch program. Homeless Family Center Offer scholarships to children of homeless families, provide computer lab access to children (through programs offered to Club members) and parents/guardians (in the evenings to teach computer skills and help with resumes and job placement services). Vero Beach Museum Art instruction, supplies, place to host exhibits . i Youth Guidance Coordinate mentoring opportunities and encourage Youth Guidance participants to become members of the Boys & Girls Club and promote Mentor and Mentees to meet at the Boys & Girls Club. Homeless Family Assistance Center We offer scholarships to child residents to participate in our programs and computer lab time/help to parents . Samaritan Center We offer scholarships to child residents to participate in our programs. Girl Scouts Volunteers to conduct troops at the B&G Club once a week. Boys Scouts Volunteers to conduct troops at the B &G Club once a week. Big Brothers Big Sisters Tennis mentoring program. F. UNDUPLICATED CLIENTS 12 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee F. UNDUPLICATED CLIENTS Number of Undu licated Clients by Location E Current Fiscal Year � Yr Location Budget 2006/07 Unduplicated Clients Unduplicated Clients Unduplicated Clients North Indian River Co. 60 150 200 South Indian River Co. 23595 13586 23400 Indian River Co Total 2,655 13736 27600 Greater Stuart - - Hobe Sound - - Indiantown - Jensen Beach - Palm City - Martin County Total - - Fort Pierce 6 - - Port Saint Lucie - - St. Lucie Co. Total 6 - - Other Locations 5 - - TOTAL SERVED 25666 15736 23600 Number of Unduplicated Clients by Age Current Fiscal Year Y Location Budget 2006/07 Individuals Group P "` 0 to 4 - (Pre-school) - 15 5 to 10 - (Elementary) 1 725 60 250 650 11 to 14 - (Middle) 372 375 775 50 350 325 15 to 18 - (High School) 705 155 625 25 1 500 150 Total Children 1 ,078 1 1 ,270 1 ,400 135 1 , 100 13125 19 to 59 - (Adults) 3 280 35 50 300 60 + (Seniors) - 35 106 10 75 Total Adults 3 315 141 60 375 TOTAL SERVED 11081 1,585 1 11541 195 11100 1,500 13 eon s one ciw aice, few ce.,y-ry rm c, . 2007-2008 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: Bos & Girls Clubs of IRC/YVC & Teen Center FY 05106 FY 06/D7 FY 07/08 % INCREASE FYE June 30 FYE June 30 FYE June 30 CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (cor. ccol. eycoi. 0 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 0.00 0.00 2 Children's Services Council-Martin 0.00 0.00 0.00 3 Advisory Committee-Indian River 99655.61 101000.00 111000.00 9.90% 4 United Way-St. Lucie Coun 0.00 0.00 0.00 5 United Way-Martin County0.00 0.00 0.00 6 United Way-Indian River County140 000.04 142 500.00 150 000.00 5.26% 7 Department of Children & Families 0.00 0.00 0.00 8 Coun Funds 0.00 0.00 0.00 9 Contributions-Cash 255568.63 264737.00 290400.00 9.69% 10 Pro rem Fees 54 694.94 83 999.00 82,000.00 -2.38% 11 Fund Raisin Events-Net 179391 .07 134377.00 229355.00 70.68% 12 Sales to Public-Net 0.00 0.00 0.00 137embershi Dues 16905.00 20000.00 20,000.00 0.00% 14 Investment Income 1526.39 1N600.00 1600.00 0.00% 15 Miscellaneous 0.00 0.00 0.00 16 Legacies & Bequests 0.00 0.00 0.00 17 Funds from Other Sources 223,213.45 254605.00 242,648.00 -4.70% 16 Reserve Funds Used for Operating 0.00 O.OD 0.00 is In-Kind Donations INot included Intend) 22424.28 24000.00 24000.00 20 TOTAL 971 155.13 1,002,818.00 1 127,003.00 12.38% EXPENDITURES 21 Salaries 469,439.11 542,856.00 634985.00 16.97% 22 FICA 35227.77 39 580.00 46 661 .00 17.89% 23 Retirement 31028.76 14,877.00 36842.00 147.64% u Life/Health 41898.38 36473.00 42582.00 16.75% 25 Workers Compensation 9,201.08 900000 16 347.00 81 .63% 26 Florida Unemployment 6892.67 5588.00 5666.00 1 .40% 27 Travel-Daily 4628.43 5500.00 4500.00 -18.18% 28 Travel/Conferences/Training 12 097.02 12 000.00 14,00D.00I 16.67% 290ffice Su lies 9272.50 Stoop= 8000.00 0.00% 30 Telephone 9317.70 9180.00 10000.00 8.93% 31 PostagelShipping 4401 .13 3000.00 3000.00 0.00% 32 Utilities 24452.90 25664.00 27260.00 6.22% 33 Occunanev lBuildinq & Grounds 103318.04 103307.00 61120.00 -40.94% 34 Printing & Publications 11 870.31 2S,000.00 25 D00.00 0.00% 35 Subscri tion/Dues/Membershi s 14694.40 18500.00 20000.00 8.11 % 36 Insurance 36 296.44 50,087.00 67 450.00 34.67% 37 E ui ment:Rental & Maintenance 24574.16 24590.00 25 590.00 4.07% 3s Advertising 50.00 0.000.00 39 Equipment Purchases:Ca ital Ex ense 0.00 0.000.00 40 Professional Fees Le al Consulting) 0.00 0.00 0.00 41 Books/Educational Materials 13703.55 19000.00 22000.00 15.79% 42 Food & Nutrition 2621.54 3564.00 2,000.00 43.73% 43 Administrative Costs 4338.75 7.000.DOI 7000.00 0.00% 44 Audit Ex ense 7,826,0D 8.000.00 9,000.00 12.50% 45 Specific Assistance to Individuals 0.00 0.00 O.OD 46 Other/Miscellaneous 28,328.75 32062.00 38000.00 18.52% 47 Other/Contract 15 340.70 0.00 0.00 48 TOTAL 920 819.09 1 002 818.00 1 127 003.00 12.36 49 REVENUES OVERT UNDER EXPENDITURES 50,336.04 0.00 0.00 18 snaw Bey, 6 Gft Club dIndw Rww CeWy WClem Cm 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: Bos & Girls Clubs of IRC/YVC & Teen Center FY 05106 FY 06707 FY 07/08 % INCREASE FYE June 30 FYE June 30 FYE June 30 CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED [Col. osnl. elicit. 6 REVENUES BUDGETED BUDGETED i Children's Services Council-St. Lucie 0.00 0.00 0.00 2 Children's Services Council-Martin 0.00 - 0.00 0.00 3 Advisory Committee-Indian River 27 886.24 36 OOD.00 36 000.00 0.00% 4 United Way-St. Lucie CountV 0.00 0.00 0.00 5 United Way-Martin County 0.00 0.00 0.00 6 United Way-Indian River County 50 000.04 50,000.00 52 500.00 5.000% 7 Department of Children & Families 0.00 0.00 0.00 a County Funds 0.00 0.00 0.00 9 Contributions-Cash 17509.113 0.00 0.00 to Pro ram Fees 509.31 0.00 11900.00 it Fund Raising Events-Net 498.00 0.00 0.00 12 Sales to Public-Net 0.00 0.00 0.00 13 Membership Dues 580.00 1,500.00 1 ,00o.001 -33.33% 14 Investment Income 0.00 0.00 0.00 15 Miscellaneous 0.00 0.00 0.00 16 Legacies & Bequests O.OD 0.00 0.00 17 Funds from Other Sources 30,270.76 44 996.00 50 629.60 12.52 18 Reserve Funds Used for O eratin 0.00 0.00 0.00 191n-Kind Donations (Not Included in mrsl) 51500.00 5500.00 5500.00 0.00% 20 TOTAL 111 253.48 132 496.00 142 029.60 7.20% EXPENDITURES 21 Salaries 71 580.02 98 D51.00 96 703.32 22 FICA 4,387.20 5,329.001 51981 .30 12.24% 23 Retirement 4270.60 5880.00 5058.66 -13.97% 24 Life/Health 4513.46 5640.00 7607.37 34.88% 2s Workers Compensation 2107.29 1 ,981 .00 2,096.00 5.81% 26 Florida Unemployment 1 ,310.99 752.90 737.50 -2.05% 27 Travel-Dail 2,355.38 2,500.00 2P500,00 0.00% 28 Travel/Confemnces/Trainin 2444.34 1250.00 2500.00 100.00% 29 Office Supplies 11031.88 1,000.00 1 ,000.00 , 0.00% 30 Telephone 2147.17 1 600.00 1 600.00 0.00% 31 Postage/Shipping 823.38 1 ,000.00 0.00 -100.00% 32 Utilities 19,106.00 4874.00 5180.00 6.28% 33 Occupancy (Building & Grounds 6,521 .29 6,10D.00 3 800.00 -37.70% 34 Printing & Publications 678.33 1 500.00 1 500.00 0.00% 35 Subscri tion/Dues/Membershi s 3411 .01 4250.00 4084.00 -3.91% 36 Insurance 7178.77 6174.75 8012.50 29.76% 37 E ui ment:Rental & Maintenance 7,185.7 6,697.50 7197.60 7.47% 36 Advertising 0.00 0.00 750.00 39 Equipment Purchases:Ca ital Expense 0.00 0.00 0.00 40 Professional Fees (Legal, Consulting) 0.00 0.00 D.00 41 Books/Educational Materials 6v860.25 7,700.00 5150.00 -33. 12% 42 Food & Nutrition 1 ,030.14 15600.00 750.00 -53.13% 43 Administrative Costs 0.00 334.00 334.00 0.00% s4 Audit Expense 1 956.25 2 000.00 2,250.00 12.50% 45 Specific Assistance to Individuals 0.00 0.00 0.00 46 Other/Miscellaneous 4. 167.99 7,390.00, 110p300.00, 39.38% 47 Other/Contract 0.00 0.00 0.00 48 TOTAL 155.067: 04.15 175 092.15 0.86 173 6 49 REVENUES OVER/ UNDER EXPENDITURES -43,804.001 -41,108.15 -33,062.55 19 snauox Boys & Gids Clubs at Indian River County - WMeen Center , 2007=2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET iMrORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCYIPROGRAM NAME : Boys & Girls Clubs of IRCIYVC & Teen Center FUNDER : Children 's Services Advisory Committee - - - - - . - _ . . - . . - . . - - - . . . . . . . . . . . . . . . . . . . . . . . . . . - - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - - CAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place. Gray areas should • be used for providing information and calculations only. - - - - - - - - - - - - - - - FundrSpeciTic Total Agency UE V- omm wieREUEIgt aotBudget Budget 1 Children's Services Council-St. Lucie 0.00 0.00 0.00 2 Children's Services Council-Martin 0.00 0.00 0.00 3 Advisory Committee-Indian River 36,000.00 36,000.00 111 , 000.00 4 United Way-St. Lucie County 0.00 0.00 0.00 5 United Way-Martin County 0.00 0.00 0.00 6 United Way-Indian River County 52,500.00 0.00 150,000.00 7 Department of Children & Families 0.00 0.00 0.00 8 County Funds 0.00 0.00 0.00 9 Contributions-Cash 0.00 0.00 290,400.00 10 Program Fees 1 ,900.00 0.00 82,000.00 1 " Gund Raising Events-Net 0.00 0.00 229, 355.00 ales to Public - Net 0.00 0.00 0.00 10 Membership Dues 1 ,000.00 0.00 20, 000.00 14 Investment Income 0.00 0.00 1 ,600.00 15 Miscellaneous 0.00 0.00 0 .00 16 Legacies & Bequests 0.00 0.00 0.00 17 Funds from Other Sources 50,629.60 0.00 242,648.00 18 Reserve Funds Used for Operating 0.00 0.00 0.00 19 In-Kind Donations (Not included in total) 5,500.00 0.00 24, 000.00 20 TOTAL REVENUES (doesn't Include line 19) $ 142,029.60 $36,000.00 $1 , 127, 003.00 B , c EXPENQITURES P11 mposiidTo ! l7royraniBudge€ �urrder. 3peciFe TofatAgency ._ Budget Budget , 21 Salaries - (must complete chart on next page) 96,703 .32 33 ,441 .71 634,985. 00 22 FICA - Total salaries x 0. 0765 5,981 . 30 2 , 558.29 46,661 . 00 Retirement - Annual pension tor qua ie 23 staff 5,058 .66 0.00 36,842 . 00 t e eat - Medical/Dental/Short-term 24 Disab. 7,607.371 0.00 42,582 . 00 Workers Compensation - # employees x 25 rate 21096.00 0.00 16,347. 00 ort anemp oymen - IF projected 26 employees x $7,000 x UCT-6 rate 737.50 0.00 5,666 . 00 14 W1200] Boys & Girls Clubs of Indian River County - WCrreen Center SALARIES t ' . Grasa Il; IV - IH1nu S,N 'a +onofSatary orr-Prupased Hl % of Gross Annual QSfTIO USTIA(G- - Funderspecif�c Budget Salam asitjoKTitlefTpafFtr51iw1[" fAgncY Program _ Requested(C/A) example. £xecativa Diree[orF4ohrs = 7Q000 , , , _ }0,0006Q `: 5,000.00 7. 14% President & CEO 140 hrs 104 , 393.00 61524.57 0.00 0 .00% Director of Operations 140 hrs 45 ,427.00 11 ,356.75 3,441 .71 7 .58% Branch Director / 40 hrs 31 ,800.001 31 ,800.00 30,000.00 94. 34% Program Director / 30 hrs 15,435.001 15,435.00 0.00 0.00% AmeriCorps Team Leader / 32 hrs 8,347 . 001 81347. 00 0.00 0.00% AmeriCorps Team Leader / 32 hrs 8 ,347.00 8,347.00 0 .00 0.00% AmeriCorps Team Leader / 32 hrs 81347.00 81347.00 0. 00 0.00% Summer Staff / 35 hrs 3 ,273.00 3 ,273.00 0.00 0 .00% Summer Staff / 35 hrs 3 ,273.00 3,273.00 0.00 0. 00% #DIV/0 ! #DIV/O! #DIV/0 ! #DIV/0! #DIV/0! #DIV/O ! #DIV/0 ! #DIV/0 ! #DIV/0! #DIV/0 ! #DIV/0! Remaining positions throughout the agency0406,343 .00 =- $Tota/ Salaries $96,703.32 $33,441 .71 5 .27% =BINGE BEN t3ETAlL Funder Specific Budget l Funder 11,% ; In ni v m vQ lJ fPension Health Workers Unemployme, Total Fringes Funder' specific-Budget FJCA �B5a/a a Column C only, from line 21 to 26) (Ax /) ins, ComPens. nt Compens. Speck Position Title /'Total HrsAvk Example: Case Managerl41lXa 3�000.Q0 J$2;59 . 200.00 $00:4a 300.00 200.00 . . . 11582.50 President & CEO / 40 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Director of Operations 140 hrs 3,441 .71 263.29 0.00 0.00 0.00 0.00 3, 705.00 Branch Director / 40 hrs 30,000.00 2,295.00 0.00 0.00 0.00 0.00 32, 295.00 Program Director / 30 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AmeriCorps Team Leader / 32 hrs 0.001 0.00 0.00 0.00 0.00 0.00 0.00 AmeriCorps Team Leader 132 hrs 0.001 0.00 0.00 0.00 0.00 0.00 0.00 AmeriCorps Team Leader ! 32 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Summer Staff / 35 hrs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Summer Staff / 35 his 0.00 0.00 0.00 0.00 0.00 0.00 0. 00 0 0.00 0.00 0. 0 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0 .00 0 0.00 0.00 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0. 00 0 0.00 0.001 1 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0. 00 0 0.00 0.00 LL 0.00 Total Funder Request Fringe Benefits 33,441 .71 ,558. 9 $o. so. $o.00 to.oa 36,000. 00 15 5R200] MINIMUM Boys & Girls Clubs of Indian River County ' Sebastian Branch 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME: Boys & Girls Clubs of IRC/YVC & Teen Center FUNDER: Children's Services Advisory Committee FY 07108 FY 07108 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET (col. B/col. A) EXPENDITURES 21 Salaries 96,703.32 33,441 .71 34.58% 22 FICA 51981 .30 25558.29 42.77% 23 Retirement 59058.66 0.00 0.00% 24 Life/Health 72607.37 0.00 0. 00% 25 Workers Compensation 21096.00 0.00 0.00% 28 Florida Unemployment 737.50 0.00 0.00% 27 Travel-Daily 21500.00 0.00 0.00% 28 Travel/Conferences/Training 29500.00 0.00 0.00% 29 Office Supplies 111000.00 0.00 0.00% 3o Telephone 11600.00 0.00 0.00% 31 Postage/Shipping 0.00 0.00 #DIV/D! 32 Utilities 51180.00 0.00 0.00% 33 Occupancy (Building & Grounds 31800.00 0 .00 0.00% 34 Printing & Publications 1 ,500.00 0.00 0.00% 35 Subscription/Dues/Mem bers his 41084.00 0.00 0.00% 36 Insurance 81012.50 0.00 0.00% 37 Equipment: Rental & Maintenance 71197.50 0.00 0.00% 3a Advertising 750.00 0.00 0.00% 39 Equipment Purchases :Ca ital Expense D.00 0. 00 #DIV101 40 Professional Fees ( Legal, Consulting) 0.00 0.00 #DIV10! 41 Books/Educational Materials 51150.00 0.00 0.00% 42 Food & Nutrition 750.00 0.00 0.00% - 43 Administrative Costs 334.00 0.00 0.00% 44 Audit Expense 21250.00 0.00 0.00% 45 Specific Assistance to Individuals 0.00 0.00 #DIV101 46 Other/Miscellaneous 103300.00 0.00 0.00% 47 Other/Contract 0.00 0.00 #DIVl01 48 TOTAL $175,092. 15 $36,000.00 20.56°/a 20 snnoo� Bow a Gar avec wmaao amen cowry- W a eee Carter 2007-2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET „GENCY/PROGRAM NAME: Boys & Girls Clubs of IRC/YVC & Teen Center FUNDER: Children's Services Advisory Committee T7 _ . ..a Life/Health We added at Program Directors position to the program, and will provide benefits. TmvpI/ConfenancesMainina We have significantly increased our training budget to ensure quality training opportunities for current and new staff. Insurance When we researched the market, insurance costs for the next year for our type of program are expected to increase about this much. OtherlMiscellaneous lWe have increased allocations for Clubspecial event, staff recruiting, etc. 21 snrzoo� Boys & Girls Clubs of hMian River County - WCReen Center _ . ; . , B c. EXPENDITURES proposed ;Total Progsam` Bridget FunderSpeciffc Total Agency Budget Budget 2 , i ravel-Daily 2,500.00 ().001 4,500.00 # of Staff x average # of mileSiwk x 50 As x $ = Estimated Daily TravellMieea" Rexntr. we reunbufsd•eta raWof 44:6 cents per mile ' '2 Moa 28 Travel/Conferencesrrraining 2,500.00 0.001 14,000 .00 • ':National Conference '(eost;par sfa#) _ -Tralning/Seminar (cost per staff) • Other Tralmngs (cost of travel, lodging,; registration, food) Recommendation from Bays & Gids Clubs of America is to invest 5% of an employes salary to training 29 Office Supplies 1 ,000.001 0.00 8,000. 00 • Office supplies (monthly averag ,x 12 months - estirnafed cost of office supplies . based on pie5enthistory: . . - $83.33 rrioihlfhTy average x; ti 30 Telephone 1 ,600.001 0 .001 10,000.00 • #'Phone lineslx average cost per month x 12 months = local phone cost • Average long distance calls x 12 months = Estimated cost of long distance 2 phone lines x $133.33 monthly '., 31 Postage/Shipping 0.001 0.001 3,000.00 • Quarterly Mailing of Newsletter • Special events, etc_ • Bulk mailings - aPpe--is- 32 Utilitie is=32Utilities 5, 180.00 0.01)1 271260.00 • Electricity I$ z 12 months):. - Water/Sewer ($ x 12 months) •- Garbage ($ x12 months) Electric ($289 x 12 months) m VVater1Sewer (560 x 12 onths) Garbage ($82.66 x 12 months) 33 Occupancy (Building & Grounds) 31800.00 0.001 61 , 120.00 Mortgage/Resat ($ x12 months). ,lanlforlal ($,x 12"rnonths) • Grounds.Mbi"ift t$.x02'nio tttls), • Real Estate Taxes ' , Btn•Iding Mamt: (31&'66x12 y 34 Printing & Publications 1 ,500 . 001 0.001 251000. 00 • Quarterly Newsletter ($x 4) •Letterheads; Envelopes, etc • Fundraising materials • Other A share of the organizaGods pdnt)ng is divideduverthe programs. 35 Subscription/Dues/Memberships 4,084.001 mol 20,000. 00 Membership to hlationalOrganiiaon .. _ Dues Subscriptions to Newspapers/magazines etc SGCA: Dues, Florida AresIAltiance Dues, Magazine $ubscriptions 36 Insurance 81012.50 0.00 67,450.00 • DirectorslOfficers Liab. - • Commerciat General insurance • Bond Ins. • Auto, Insurance , GL, Bond; Ailtf.,Membe Acddent 37 Equipment: Rental & Maintenance 7, 197 .501 0.001 25 , 590.00 • -Copier lease l($ x12rihonths) - - • Meter lease ($ x 12 months) 21 • . Copier Maintenance ($ x. 12 months) r-Computer Maintenance { $. x 12 months) - Other Copier leaselmalnt:(525g x12) Yehiote Maint., (225 x12) Computer Maint. ($124 79x '12) ( - 38 Advertising 750.00 0.00 0.00 - Newspaparads - - Fundraising acWpromotior{s Other (vacancies) 39 Equipment Purchases:Capital Expense 0.00 0.00 0.00 - Computerimonitor (# x $),. _ - Laser Printer 16 5m2oor Boys & Girls Clubs of Indian River County - YVC teen Center 40 Professional Fees (Legal, Consulting) 0.00 0.001 0. 00 • Legal advice (_estimated #hrs x $) " onsultant fees ' Mier _. _ 41 Books/Educational Materials 5, 150.001 0.001 22,000.00 • Bookslvldeos - • Materials ($ x staff) Program supplies purchased throughout the year. 42 Food & Nutrition 750.001 0.001 2 ,000.00 • Meals ( # meals x clients x 5days x 50 wks) • Snacks Snackprogram ($62.50x 12) 43 Administrative Costs - 334.001 D.001 7 , 000.00 • Admin. Cost (% of total budget) Less Than 1% of totaF tiudgety 44 Audit Expense 2,250.001 0.001 9,000.00 • Independent Audit Fail 45 Specific Assistance to Individuals 0.001 0 .001 0 .00 • Medical assistance • Meals/Food . • Rent Assistance • Other 46 Other/Miscellaneous 10 . 300.601 0, 001 38 ,000. 00 • Background ctieck/drug test • Other l2eeauiting expense, Background checks, Dntg.ScreenBy Memberfieldtrips and travel 47 Other/Contract 0.00 0.00 0.00 • Sub-contract for program servicee- 481 TOTAL EXPENSES $ 175,092. 15 $36,000.00 $1 , 127 , 003. 00 17 5172007 Err a Cris sues m Indian anercounp - wcrteeo center 2007=2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET . .GENCYIPROGRAM NAME: Boys & Girls Clubs of IRCIYVC & Teen Center FUNDER: Children's Services Advisory Committee 0AIEWEiuF' . MIR I= !,„ I Mph, Our request is for the funding part of our Branch/Finance Directors salary/benefits for which the portion of this line dem charged off to this grant would be 32.40% of the line item's budget. Additionally, we obtain support staff through the AmeriCorps program, which means we arc able to hire people and share the cost of their salaries with AmenCorps (a federally funded program) and they pay the full Salaries cost of payroll lazes, medical insurance and distribute scholarships to the workers upon completion of their hours. Our request is for the funding part of our Branch/Finance Directors salary/benefits for which the portion of this line item charged off to this grant would be 42.77% of the line Rem's budget. Additionally, we obtain support staff through the AmenCorps program, which means we are able to hire people and share the cost of their salaries with AmenCorps (a federally funded program) and they pay the full FICA cost of payroll taxes, medical insurance and distribute scholarships to the workers upon Completion of their hours. #DN/01 #DN10! #DIV/O! JIV/0! 22 snrzooi Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee H. FUNDER SPECIFIC REQUIREMENTS MEASURABLE OUTCOMES FOR LAST YEAR. (This section not to exceed two pages) Note period outcomes/results reflect: October 1, 2005 to September 30, 2006. OUTCOMES RESULTS List all elements of last year 's measurable outcomes. List the results of the outcomes. Cut and paste rom last years application 1 . To increase YVC membership 21 .4% Goal Met - There are 1411 Current YVC ( 1 , 100 to 1400) as reported by the 2005 - members. 2006 year end YVC registered member totals. Baseline : 2004-2005 registered • Weekend projects provided almost every member totals. weekend and almost every day after school and during every school vacation . • Provided full time summer programs which included all day service projects. 2. Maintain 100% of YVC service projects Goal Met - There were 264 YVC service (200) with service to 50 agencies as projects with service to 51 agencies. reported by the 2005 -2006 year end YVC service projects totals . Baseline: 2004- • Programs provided to YVC members 2005 service project totals . teaching about special needs . Affiliated with Sun Up IRC on weekend projects and Action Kiwanis. • Senior projects were provided at Clair Bridge Cottage and Atlantic Health Care. • After school PALS program were offered regularly after school as a tutoring/mentoring program. • We were able to offer 264 service projects which included a wide variety of activities. • PATHWAYS introduced 5th grade students to YVC and future community service opportunities . • This is no longer a requirement of FLC, but FLC remains one of our top recruiting sites. 23 eon s one ciw aice, few ce.,y-ry rm c, . 2007-2008 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME: Bos & Girls Clubs of IRC/YVC & Teen Center FY 05106 FY 06/D7 FY 07/08 % INCREASE FYE June 30 FYE June 30 FYE June 30 CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (cor. ccol. eycoi. 0 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 0.00 0.00 2 Children's Services Council-Martin 0.00 0.00 0.00 3 Advisory Committee-Indian River 99655.61 101000.00 111000.00 9.90% 4 United Way-St. Lucie Coun 0.00 0.00 0.00 5 United Way-Martin County0.00 0.00 0.00 6 United Way-Indian River County140 000.04 142 500.00 150 000.00 5.26% 7 Department of Children & Families 0.00 0.00 0.00 8 Coun Funds 0.00 0.00 0.00 9 Contributions-Cash 255568.63 264737.00 290400.00 9.69% 10 Pro rem Fees 54 694.94 83 999.00 82,000.00 -2.38% 11 Fund Raisin Events-Net 179391 .07 134377.00 229355.00 70.68% 12 Sales to Public-Net 0.00 0.00 0.00 137embershi Dues 16905.00 20000.00 20,000.00 0.00% 14 Investment Income 1526.39 1N600.00 1600.00 0.00% 15 Miscellaneous 0.00 0.00 0.00 16 Legacies & Bequests 0.00 0.00 0.00 17 Funds from Other Sources 223,213.45 254605.00 242,648.00 -4.70% 16 Reserve Funds Used for Operating 0.00 O.OD 0.00 is In-Kind Donations INot included Intend) 22424.28 24000.00 24000.00 20 TOTAL 971 155.13 1,002,818.00 1 127,003.00 12.38% EXPENDITURES 21 Salaries 469,439.11 542,856.00 634985.00 16.97% 22 FICA 35227.77 39 580.00 46 661 .00 17.89% 23 Retirement 31028.76 14,877.00 36842.00 147.64% u Life/Health 41898.38 36473.00 42582.00 16.75% 25 Workers Compensation 9,201.08 900000 16 347.00 81 .63% 26 Florida Unemployment 6892.67 5588.00 5666.00 1 .40% 27 Travel-Daily 4628.43 5500.00 4500.00 -18.18% 28 Travel/Conferences/Training 12 097.02 12 000.00 14,00D.00I 16.67% 290ffice Su lies 9272.50 Stoop= 8000.00 0.00% 30 Telephone 9317.70 9180.00 10000.00 8.93% 31 PostagelShipping 4401 .13 3000.00 3000.00 0.00% 32 Utilities 24452.90 25664.00 27260.00 6.22% 33 Occunanev lBuildinq & Grounds 103318.04 103307.00 61120.00 -40.94% 34 Printing & Publications 11 870.31 2S,000.00 25 D00.00 0.00% 35 Subscri tion/Dues/Membershi s 14694.40 18500.00 20000.00 8.11 % 36 Insurance 36 296.44 50,087.00 67 450.00 34.67% 37 E ui ment:Rental & Maintenance 24574.16 24590.00 25 590.00 4.07% 3s Advertising 50.00 0.000.00 39 Equipment Purchases:Ca ital Ex ense 0.00 0.000.00 40 Professional Fees Le al Consulting) 0.00 0.00 0.00 41 Books/Educational Materials 13703.55 19000.00 22000.00 15.79% 42 Food & Nutrition 2621.54 3564.00 2,000.00 43.73% 43 Administrative Costs 4338.75 7.000.DOI 7000.00 0.00% 44 Audit Ex ense 7,826,0D 8.000.00 9,000.00 12.50% 45 Specific Assistance to Individuals 0.00 0.00 O.OD 46 Other/Miscellaneous 28,328.75 32062.00 38000.00 18.52% 47 Other/Contract 15 340.70 0.00 0.00 48 TOTAL 920 819.09 1 002 818.00 1 127 003.00 12.36 49 REVENUES OVERT UNDER EXPENDITURES 50,336.04 0.00 0.00 18 snaw Bey, 6 Gft Club dIndw Rww CeWy WClem Cm 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: Bos & Girls Clubs of IRC/YVC & Teen Center FY 05106 FY 06707 FY 07/08 % INCREASE FYE June 30 FYE June 30 FYE June 30 CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED [Col. osnl. elicit. 6 REVENUES BUDGETED BUDGETED i Children's Services Council-St. Lucie 0.00 0.00 0.00 2 Children's Services Council-Martin 0.00 - 0.00 0.00 3 Advisory Committee-Indian River 27 886.24 36 OOD.00 36 000.00 0.00% 4 United Way-St. Lucie CountV 0.00 0.00 0.00 5 United Way-Martin County 0.00 0.00 0.00 6 United Way-Indian River County 50 000.04 50,000.00 52 500.00 5.000% 7 Department of Children & Families 0.00 0.00 0.00 a County Funds 0.00 0.00 0.00 9 Contributions-Cash 17509.113 0.00 0.00 to Pro ram Fees 509.31 0.00 11900.00 it Fund Raising Events-Net 498.00 0.00 0.00 12 Sales to Public-Net 0.00 0.00 0.00 13 Membership Dues 580.00 1,500.00 1 ,00o.001 -33.33% 14 Investment Income 0.00 0.00 0.00 15 Miscellaneous 0.00 0.00 0.00 16 Legacies & Bequests O.OD 0.00 0.00 17 Funds from Other Sources 30,270.76 44 996.00 50 629.60 12.52 18 Reserve Funds Used for O eratin 0.00 0.00 0.00 191n-Kind Donations (Not Included in mrsl) 51500.00 5500.00 5500.00 0.00% 20 TOTAL 111 253.48 132 496.00 142 029.60 7.20% EXPENDITURES 21 Salaries 71 580.02 98 D51.00 96 703.32 22 FICA 4,387.20 5,329.001 51981 .30 12.24% 23 Retirement 4270.60 5880.00 5058.66 -13.97% 24 Life/Health 4513.46 5640.00 7607.37 34.88% 2s Workers Compensation 2107.29 1 ,981 .00 2,096.00 5.81% 26 Florida Unemployment 1 ,310.99 752.90 737.50 -2.05% 27 Travel-Dail 2,355.38 2,500.00 2P500,00 0.00% 28 Travel/Confemnces/Trainin 2444.34 1250.00 2500.00 100.00% 29 Office Supplies 11031.88 1,000.00 1 ,000.00 , 0.00% 30 Telephone 2147.17 1 600.00 1 600.00 0.00% 31 Postage/Shipping 823.38 1 ,000.00 0.00 -100.00% 32 Utilities 19,106.00 4874.00 5180.00 6.28% 33 Occupancy (Building & Grounds 6,521 .29 6,10D.00 3 800.00 -37.70% 34 Printing & Publications 678.33 1 500.00 1 500.00 0.00% 35 Subscri tion/Dues/Membershi s 3411 .01 4250.00 4084.00 -3.91% 36 Insurance 7178.77 6174.75 8012.50 29.76% 37 E ui ment:Rental & Maintenance 7,185.7 6,697.50 7197.60 7.47% 36 Advertising 0.00 0.00 750.00 39 Equipment Purchases:Ca ital Expense 0.00 0.00 0.00 40 Professional Fees (Legal, Consulting) 0.00 0.00 D.00 41 Books/Educational Materials 6v860.25 7,700.00 5150.00 -33. 12% 42 Food & Nutrition 1 ,030.14 15600.00 750.00 -53.13% 43 Administrative Costs 0.00 334.00 334.00 0.00% s4 Audit Expense 1 956.25 2 000.00 2,250.00 12.50% 45 Specific Assistance to Individuals 0.00 0.00 0.00 46 Other/Miscellaneous 4. 167.99 7,390.00, 110p300.00, 39.38% 47 Other/Contract 0.00 0.00 0.00 48 TOTAL 155.067: 04.15 175 092.15 0.86 173 6 49 REVENUES OVER/ UNDER EXPENDITURES -43,804.001 -41,108.15 -33,062.55 19 snauox Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee 3 . Establish an average daily attendance of 10 Goal Met - There was an average of 10 teens teens per day participating in activities attending the Teen Center daily. provided at the YVC Teen Center. Baseline : To establish baseline after one • Our teen center opened in funding cycle. November of 2005 . • SMART Moves was offered on a regular basis. • Youth of the Months were chosen each month and three were chosen to be judged of the Youth of the Year. • A Keystone Club was started and continues to be active. • We implemented the Job Ready program throughout the year. • Career Launch will be offered as members complete Job Ready. • Additional computer were purchased for the teen center throughout the year to accommodate the high demand. 4. Establish that YVC members ' cumulative Goal Met — 3485 hours were completed by volunteer hours will exceed 3400 hours. YVC members. Baseline : To establish baseline after one funding cycle . 5 . 75% of youth who have participated in Goal Met - 98% of YVC members who YVC for 50 hours or more, will increase participated in YVC for 75 or more hours their self awareness that teenagers can have during the grant year reported that they did an impact on the community. Baseline : think that teenagers can have a genuine impact Pre-survey scores compared to Post-survey on the community. scores from the YVC Personal perspective impact on to their community . Question: Do you think teenagers can have a genuine impact on the community. 24 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee SUPPORTING DOCUMENTS CHECKLIST RFP 2007043 ✓ Cover Page ✓ Application ✓ List of current officers and directors ✓ Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide ✓ Most recent IRS Form 990 , including all schedules ✓ Most recent Internal Financial Statement (i . e. : Balance Sheet and Operating Budget ✓ Staff Organizational Chart ✓ Most Recent Annual Report (if available) ✓ 501 (C) (3) IRS Exemption Letter ✓ Articles of Incorporation ✓ Agency 's Bylaws ✓ Agency's written policy regarding Affirmative Action ✓ Agency's survey/testing materials ✓ Nepotism Statement for Agency ✓ Taxonomy Definition for each program 25 MINIMUM Boys & Girls Clubs of Indian River County ' Sebastian Branch 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME: Boys & Girls Clubs of IRC/YVC & Teen Center FUNDER: Children's Services Advisory Committee FY 07108 FY 07108 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET (col. B/col. A) EXPENDITURES 21 Salaries 96,703.32 33,441 .71 34.58% 22 FICA 51981 .30 25558.29 42.77% 23 Retirement 59058.66 0.00 0.00% 24 Life/Health 72607.37 0.00 0. 00% 25 Workers Compensation 21096.00 0.00 0.00% 28 Florida Unemployment 737.50 0.00 0.00% 27 Travel-Daily 21500.00 0.00 0.00% 28 Travel/Conferences/Training 29500.00 0.00 0.00% 29 Office Supplies 111000.00 0.00 0.00% 3o Telephone 11600.00 0.00 0.00% 31 Postage/Shipping 0.00 0.00 #DIV/D! 32 Utilities 51180.00 0.00 0.00% 33 Occupancy (Building & Grounds 31800.00 0 .00 0.00% 34 Printing & Publications 1 ,500.00 0.00 0.00% 35 Subscription/Dues/Mem bers his 41084.00 0.00 0.00% 36 Insurance 81012.50 0.00 0.00% 37 Equipment: Rental & Maintenance 71197.50 0.00 0.00% 3a Advertising 750.00 0.00 0.00% 39 Equipment Purchases :Ca ital Expense D.00 0. 00 #DIV101 40 Professional Fees ( Legal, Consulting) 0.00 0.00 #DIV10! 41 Books/Educational Materials 51150.00 0.00 0.00% 42 Food & Nutrition 750.00 0.00 0.00% - 43 Administrative Costs 334.00 0.00 0.00% 44 Audit Expense 21250.00 0.00 0.00% 45 Specific Assistance to Individuals 0.00 0.00 #DIV101 46 Other/Miscellaneous 103300.00 0.00 0.00% 47 Other/Contract 0.00 0.00 #DIVl01 48 TOTAL $175,092. 15 $36,000.00 20.56°/a 20 snnoo� Bow a Gar avec wmaao amen cowry- W a eee Carter 2007-2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET „GENCY/PROGRAM NAME: Boys & Girls Clubs of IRC/YVC & Teen Center FUNDER: Children's Services Advisory Committee T7 _ . ..a Life/Health We added at Program Directors position to the program, and will provide benefits. TmvpI/ConfenancesMainina We have significantly increased our training budget to ensure quality training opportunities for current and new staff. Insurance When we researched the market, insurance costs for the next year for our type of program are expected to increase about this much. OtherlMiscellaneous lWe have increased allocations for Clubspecial event, staff recruiting, etc. 21 snrzoo� EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19, 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 1s` may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30`h) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries , benefits, supplies , contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e .g . salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms , meals , meal allowances , per Diem , and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b . Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies , these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices : Any notice, request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid ), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 180127 1h Street, Vero Beach , Florida 32960. Recipient: Boys & Girls Clubs of Indian River County P. O . Box 643068, Vero Beach , Florida 32964 ; Attention : Ronnie Hewett, Director 2. Venue; Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims , controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3 . Entirety of Agreement : This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence , conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise , words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise. 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 Err a Cris sues m Indian anercounp - wcrteeo center 2007=2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET . .GENCYIPROGRAM NAME: Boys & Girls Clubs of IRCIYVC & Teen Center FUNDER: Children's Services Advisory Committee 0AIEWEiuF' . MIR I= !,„ I Mph, Our request is for the funding part of our Branch/Finance Directors salary/benefits for which the portion of this line dem charged off to this grant would be 32.40% of the line item's budget. Additionally, we obtain support staff through the AmeriCorps program, which means we arc able to hire people and share the cost of their salaries with AmenCorps (a federally funded program) and they pay the full Salaries cost of payroll lazes, medical insurance and distribute scholarships to the workers upon completion of their hours. Our request is for the funding part of our Branch/Finance Directors salary/benefits for which the portion of this line item charged off to this grant would be 42.77% of the line Rem's budget. Additionally, we obtain support staff through the AmenCorps program, which means we are able to hire people and share the cost of their salaries with AmenCorps (a federally funded program) and they pay the full FICA cost of payroll taxes, medical insurance and distribute scholarships to the workers upon Completion of their hours. #DN/01 #DN10! #DIV/O! JIV/0! 22 snrzooi Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee H. FUNDER SPECIFIC REQUIREMENTS MEASURABLE OUTCOMES FOR LAST YEAR. (This section not to exceed two pages) Note period outcomes/results reflect: October 1, 2005 to September 30, 2006. OUTCOMES RESULTS List all elements of last year 's measurable outcomes. List the results of the outcomes. Cut and paste rom last years application 1 . To increase YVC membership 21 .4% Goal Met - There are 1411 Current YVC ( 1 , 100 to 1400) as reported by the 2005 - members. 2006 year end YVC registered member totals. Baseline : 2004-2005 registered • Weekend projects provided almost every member totals. weekend and almost every day after school and during every school vacation . • Provided full time summer programs which included all day service projects. 2. Maintain 100% of YVC service projects Goal Met - There were 264 YVC service (200) with service to 50 agencies as projects with service to 51 agencies. reported by the 2005 -2006 year end YVC service projects totals . Baseline: 2004- • Programs provided to YVC members 2005 service project totals . teaching about special needs . Affiliated with Sun Up IRC on weekend projects and Action Kiwanis. • Senior projects were provided at Clair Bridge Cottage and Atlantic Health Care. • After school PALS program were offered regularly after school as a tutoring/mentoring program. • We were able to offer 264 service projects which included a wide variety of activities. • PATHWAYS introduced 5th grade students to YVC and future community service opportunities . • This is no longer a requirement of FLC, but FLC remains one of our top recruiting sites. 23 ACORDM CERTIFICATE OF LIABILITY INSURANCE DATE10/23 /223 /2007 07 PRODUCER (772) 231 - 2828 FAX (772 ) 231 - 4413 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Felten & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2911 Cardinal Drive (32963) ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P . O . Box 3488 Vero Beach , FL 32964 - 3488 INSURERS AFFORDING COVERAGE NAIC # INSURED Boys & Girls Club of Indian River County , Inc . INSURERA: Philadelphia Indemnity Ins Co P . O . Box 3068 INSURERS: Florida Retail Federation Vero Beach , FL 32964 - 3068 INSURER c: INSURER D INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN . THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 4DD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE MODDMI DATE IMMIDD� GENERAL LIABILITY PEPK206195 09/13/2007 09/13/2008 EACH OCCJRRENCE $ 19000 , 00 X COMMERCIAL GENERAL LIAOIL17Y DAMAGE TO RENTED S 100 99 PRFMIRFR En Orr jrerr�, CLAIMS MADE F—X ] OCCUR MED EXP (Any one Person) $ 5 , 000 A PERSONAL B ADV INJURY $ 19000900 GENERAL AGGREGATE E 39060960 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 39600 , 06 FOJCV RCT ) LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident S ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per Person) S HIRED AUTOS BODILY INJURY NON OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY ALTO OTHER THAN EA ACC 5 AUTO ONLY AGO S EXCESSIUMBRELLA LIABILITY EACH OCCJRRENCE S OCCUR C'-AIMS MADE AGGREGATE S DEDUCTIBLE S RETENT'-ON S S WORKERS COMPENSATION AND 520 - 25864 09/13/ 2007 09/13/ 2008 1 WC STATU- x I OTH- EMPLOYERS' LIABILITY B ANY PRCPRIETORMARTNERIEXcCJTIVE EL. EACH ACCIDENT 8 566 , 69 OFFICERIMEMBER EXCLUDED? EL. DISEASE - EA EMPLOYEE $ 506 , 96 If yes aescnoe under SPECIAL PROVISIONS nein"' EL. DISEASE - POLICY LIMIT $ 566 , 66 OTHER PHPK206195 09/ 13/2007 09/13/2008 $1 , 000 , 000 Occurrence A Professional Liability $3 , 000 , 000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT ) SPECIAL PROVISIONS ertificate Holder is Named Additional Insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL Indian River County 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Board of County Commissioners BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 1840 - 25th Street OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Vero Beach , FL 32960 AUTHORIZED REPRESENTATIVE Kenneth D . Felten , LUTCF ACORD 25 (2001108 ) ©ACORD CORPORATION 1988 PDF created with FinePrint pdfFactory Pro trial version http ://www . pdffactorV , com IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . If SUBROGATION IS WAIVED , subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s) , authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend , extend or alter the coverage afforded by the policies listed thereon . ACORD 25 (2001 /08) PDF created with FinePrint pdfFactory Pro trial version http : //www. pdffactory . com Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children's Services Advisory Committee 3 . Establish an average daily attendance of 10 Goal Met - There was an average of 10 teens teens per day participating in activities attending the Teen Center daily. provided at the YVC Teen Center. Baseline : To establish baseline after one • Our teen center opened in funding cycle. November of 2005 . • SMART Moves was offered on a regular basis. • Youth of the Months were chosen each month and three were chosen to be judged of the Youth of the Year. • A Keystone Club was started and continues to be active. • We implemented the Job Ready program throughout the year. • Career Launch will be offered as members complete Job Ready. • Additional computer were purchased for the teen center throughout the year to accommodate the high demand. 4. Establish that YVC members ' cumulative Goal Met — 3485 hours were completed by volunteer hours will exceed 3400 hours. YVC members. Baseline : To establish baseline after one funding cycle . 5 . 75% of youth who have participated in Goal Met - 98% of YVC members who YVC for 50 hours or more, will increase participated in YVC for 75 or more hours their self awareness that teenagers can have during the grant year reported that they did an impact on the community. Baseline : think that teenagers can have a genuine impact Pre-survey scores compared to Post-survey on the community. scores from the YVC Personal perspective impact on to their community . Question: Do you think teenagers can have a genuine impact on the community. 24 Boys & Girls Clubs of Indian River County — Youth Volunteer Corps/Teen Center Grant Application to the Children 's Services Advisory Committee SUPPORTING DOCUMENTS CHECKLIST RFP 2007043 ✓ Cover Page ✓ Application ✓ List of current officers and directors ✓ Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide ✓ Most recent IRS Form 990 , including all schedules ✓ Most recent Internal Financial Statement (i . e. : Balance Sheet and Operating Budget ✓ Staff Organizational Chart ✓ Most Recent Annual Report (if available) ✓ 501 (C) (3) IRS Exemption Letter ✓ Articles of Incorporation ✓ Agency 's Bylaws ✓ Agency's written policy regarding Affirmative Action ✓ Agency's survey/testing materials ✓ Nepotism Statement for Agency ✓ Taxonomy Definition for each program 25 EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19, 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 1s` may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30`h) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries , benefits, supplies , contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e .g . salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms , meals , meal allowances , per Diem , and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b . Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies , these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices : Any notice, request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid ), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 180127 1h Street, Vero Beach , Florida 32960. Recipient: Boys & Girls Clubs of Indian River County P. O . Box 643068, Vero Beach , Florida 32964 ; Attention : Ronnie Hewett, Director 2. Venue; Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims , controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3 . Entirety of Agreement : This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence , conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise , words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise. 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 ACORDM CERTIFICATE OF LIABILITY INSURANCE DATE10/23 /223 /2007 07 PRODUCER (772) 231 - 2828 FAX (772 ) 231 - 4413 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Felten & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2911 Cardinal Drive (32963) ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P . O . Box 3488 Vero Beach , FL 32964 - 3488 INSURERS AFFORDING COVERAGE NAIC # INSURED Boys & Girls Club of Indian River County , Inc . INSURERA: Philadelphia Indemnity Ins Co P . O . Box 3068 INSURERS: Florida Retail Federation Vero Beach , FL 32964 - 3068 INSURER c: INSURER D INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN . THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 4DD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE MODDMI DATE IMMIDD� GENERAL LIABILITY PEPK206195 09/13/2007 09/13/2008 EACH OCCJRRENCE $ 19000 , 00 X COMMERCIAL GENERAL LIAOIL17Y DAMAGE TO RENTED S 100 99 PRFMIRFR En Orr jrerr�, CLAIMS MADE F—X ] OCCUR MED EXP (Any one Person) $ 5 , 000 A PERSONAL B ADV INJURY $ 19000900 GENERAL AGGREGATE E 39060960 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 39600 , 06 FOJCV RCT ) LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident S ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per Person) S HIRED AUTOS BODILY INJURY NON OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY ALTO OTHER THAN EA ACC 5 AUTO ONLY AGO S EXCESSIUMBRELLA LIABILITY EACH OCCJRRENCE S OCCUR C'-AIMS MADE AGGREGATE S DEDUCTIBLE S RETENT'-ON S S WORKERS COMPENSATION AND 520 - 25864 09/13/ 2007 09/13/ 2008 1 WC STATU- x I OTH- EMPLOYERS' LIABILITY B ANY PRCPRIETORMARTNERIEXcCJTIVE EL. EACH ACCIDENT 8 566 , 69 OFFICERIMEMBER EXCLUDED? EL. DISEASE - EA EMPLOYEE $ 506 , 96 If yes aescnoe under SPECIAL PROVISIONS nein"' EL. DISEASE - POLICY LIMIT $ 566 , 66 OTHER PHPK206195 09/ 13/2007 09/13/2008 $1 , 000 , 000 Occurrence A Professional Liability $3 , 000 , 000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT ) SPECIAL PROVISIONS ertificate Holder is Named Additional Insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL Indian River County 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Board of County Commissioners BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 1840 - 25th Street OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Vero Beach , FL 32960 AUTHORIZED REPRESENTATIVE Kenneth D . Felten , LUTCF ACORD 25 (2001108 ) ©ACORD CORPORATION 1988 PDF created with FinePrint pdfFactory Pro trial version http ://www . pdffactorV , com IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . If SUBROGATION IS WAIVED , subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) . DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s) , authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend , extend or alter the coverage afforded by the policies listed thereon . ACORD 25 (2001 /08) PDF created with FinePrint pdfFactory Pro trial version http : //www. pdffactory . com