HomeMy WebLinkAbout2007-308B r . .
Indian River County Grant Contract ,
This Grant Contract ("Contract") entered into effective this � day of October 2007 b
and between Indian River County, a political subdivision of the State of Florida , 1801 27
Street, Vero Beach FL, 32960 ("County"), and Big Brothers & Big Sisters of St. Lucie ,
Indian River & Okeechobee Counties , Inc. ; of:
P . O . Box 547 , Vero Beach , Florida , 32962
For: Children of Prisoners Program
Background Recitals
A. The County has determined that it is in the public interest to promote healthy
children in a healthy community.
B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and
established the Children's Services Advisory Committee to promote healthy children in a
healthy community and to provide a unified system of planning and delivery within which
children 's needs can be identified , targeted , evaluated and addressed .
C . The Children's Services Advisory Committee has issued a request for proposals
from individuals and entities that will assist the Children's Services Advisory Committee in
fulfilling its purpose.
D . The proposals submitted to the Children 's Services Advisory Committee and the
recommendation of the Children 's Services Advisory Committee have been reviewed by
the County.
E . The Recipient, by submitting a proposal to the Children ' s Services Advisory
Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term
is hereinafter defined ) on the terms and conditions set forth herein .
F . The County has agreed to provide such Grant funds to the Recipient for the Grant
Period (as such term is hereinafter defined ) on the terms and conditions set forth herein .
NOW THEREFORE , in consideration of the mutual covenants and promises herein
contained , and other good and valuable consideration , the receipt and adequacy of which
are hereby acknowledged , the parties agree as follows :
1 . Background Recitals . The background recitals are true and correct and form a
material part of this Contract.
2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the
complete proposal submitted by the Recipient attached hereto as Exhibit "A" and
incorporated herein by this reference (such purposes hereinafter referenced as "Grant
Purposes") .
- 1 -
3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal
year 2007/2008 ("Grant Period") . The Grant Period commences on October 1 , 2007 and
ends on September 30 , 2008 .
4 . Grant Funds and Payment The approved Grant for the Grant Period is Ten Thousand
Dollars ($ 10 ,000). The County agrees to reimburse the Recipient from such Grant funds
for actual documented costs incurred for Grant Purposes provided in accordance with this
Contract. Reimbursement requests may be made no more frequently than monthly. Each
reimbursement request shall contain the information , at a minimum , that is set forth in
Exhibit "B" attached hereto and incorporated herein by this reference . All reimbursement
requests are subject to audit by the County. In addition , the County may require additional
documentation of expenditures , as it deems appropriate.
5. Additional Obligations of Recipient.
5. 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard
the Grant. In addition , the Recipient shall maintain adequate records fully to document the
use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period .
The County shall have access to all books , records , and documents as required in this
Section for the purpose of inspection or audit during normal business hours at the County's
expense , upon five (5 ) days prior written notice .
5 . 2 Compliance with Laws . The Recipient shall comply at all times with all applicable
federal , state , and local laws , rules , and regulations .
5 . 3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative ,
Performance Reports to the Human Services Department of the County within fifteen ( 15 )
business days following : December 31 , March 31 , June 30 , and September 30 . The
Recipient acknowledges and agrees that the County reserves the right to conduct random
and unannounced monitoring of the program's performance throughout the Grant Period .
5 .4 Audit Requirements . If Recipient receives $25 , 000 or more in the aggregate from all
Indian River County government funding sources , the Recipient is required to have an
audit completed by an independent certified public accountant at the end of the Recipient's
fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall
submit the audit to the Indian River County Office of Management and Budget. The fiscal
year will be as reported on the application for funding , and the Recipient agrees to notify
the County prior to any change in the fiscal period of Recipient . The Recipient
acknowledges that the County may deny funding to any Recipient if an audit required by
this Contract for a prior fiscal year is past due and has not been submitted by May 1 .
5 . 4 . 1 The Recipient further acknowledges that , promptly upon receipt of a qualified opinion
from it's independent auditor, such qualified opinion shall immediately be provided to the
Indian River County Office of Management and Budget. The qualified opinion shall
thereupon be reported to the Board of Commissioners and funding under this Contract will
cease immediately. The foregoing termination right is in addition to any other right of the
County to terminate this Contract.
- 2 -
5.4 .2 The Indian River County Office of Management and Budget reserves the right at any
time to send a letter to the Recipient requesting clarification if there are any questions
regarding a part of the financial statements , audit comments, or notes .
5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to
the Indian River County Risk Management Division a certificate or certificates issued by an
insurer or insurers authorized to conduct business in Florida that is rated not less than
category A- : VII by A. M . Best, subject to approval by Indian River County's risk manager,
of the following types and amounts of insurance :
(i ) Commercial General Liability Insurance in an amount not less than $ 1 ,000 ,000
combined single limit for bodily injury and property damage , including coverage for
premises/operations , products/completed operations , contractual liability, and independent
contractors ;
(ii ) Business Auto Liability Insurance in an amount not less than $ 1 ,0007000 per
occurrence combined single limit for bodily injury and property damage , including coverage
for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and
other vehicles ; and
( iii ) Workers' Compensation and Employer's Liability (current Florida statutory limit)
5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance
coverages shall be fully acceptable to County in both form and content, and shall provide
and specify that the related insurance coverage shall not be cancelled without at least
thirty (30 ) calendar days prior written notice having been given to the County. In addition ,
the County may request such other proofs and assurances as it may reasonably require
that the insurance is and at all times remains in full force and effect. Recipient agrees that
it is the Recipient's sole responsibility to coordinate activities among itself, the County, and
the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted
by County within the time limits set forth in this Contract. The County shall be listed as an
additional insured on all insurance coverage required by this Contract, except Workers'
Compensation insurance . The Recipient shall , upon ten ( 10) days' prior written request
from the County, deliver copies to the County, or make copies
available for the County's inspection at Recipient' s place of business, of any and all
insurance policies that are required in this Contract. If the Recipient fails to deliver or
make copies of the policies available to the County; fails to obtain replacement insurance
or have previous insurance policies reinstated or renewed upon termination or cancellation
of existing required coverages; or fails in any other regard to obtain coverages sufficient to
meet the terms and conditions of this Contract, then the County may, at its sole option ,
terminate this Contract.
5. 7 Indemnification . The Recipient shall indemnify and save harmless the County, its
agents , officials , and employees from and against any and all claims , liabilities , losses,
damage , or causes of action which may arise from any misconduct, negligent act, or
- 3 -
omissions of the Recipient, its agents , officers, or employees in connection with the
performance of this Contract .
5. 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 ,
Florida Statutes (Public Records Law) in connection with this Contract.
6 . Termination . This Contract may be terminated by either party, without cause , upon
thirty (30) days prior written notice to the other party. In addition , the County may
terminate this Contract for convenience upon ten ( 10) days prior written notice to the
Recipient if the County determines that such termination is in the public interest.
7 . Availability of Funds . The obligations of the County under this Contract are subject
to the availability of funds lawfully appropriated for its purpose by the Board of County
Commissioners of Indian River County.
8 . Standard Terms . This Contract is subject to the standard terms attached hereto as
Exhibit C and incorporated herein in its entirety by this reference.
IN WITNESS WHEREOF , County and Recipient have entered into this Contract on
the date first above written .
INDIAN RIVER COUNTY
Attest: J . K. B on , Clerk BOARD OF COUNTY COMMISSIONERS
By err z
Deputy C k By
Gary heelier, .Chairman
BCC Approved : September 18 , 2007
Approved :
eph A. Baird
unty Administrator
Approved as to form and legal sufficiency:
RECIPIENT: un
Mar an ell , Assistant Coty Attor y
By: L
ig Brothers & Big Sisters of St. Lucie,
Indian River & Okeechobee Counties , Inc.
- 4 -
EXHIBIT A
[Copy of complete proposal/application]
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
PROGRAM COVER PAGE /b
Organization Name: Big Brothers Big Sisters of Indian River County
Executive Director: Dr. Judi Miller E-mail : millerj@stlucie.kl2.fl .us
Address: P. O. Box 547 Telephone: 772-770-6000
Vero Beach, FL 32962 Fax : 772-466-5951
Program Director: Melodee Daniello E-mail: meldaniello(a)bellsouth.net
Address: 125 N. Second Street Telephone: 772-466-8535
Ft. Pierce, Florida 34950 Fax : 772-466-5951
Program Title: "Children of Prisoners to Children of Promise" (COP) -
Priority Need Area Addressed: Focus III-Child Care Access and Focus I-Mental Wellness Issues
Brief Description of the Program: (Taxonomy # PH 150.500-10)+ This community-based program
will help to fund one-to-one mentoring for children whose family member(s) are incarcerated in state
or federal prison. "COP" builds and strengthens families with the help of caring adult volunteers who
become mentors and role models. The mentors encourage academic achievement, school success,
enhanced emotional-social growth, school attendance, healthy beliefs, clear standards of behavior,
family bonding and opportunities for skills development to help boys and girls improve their capacity
to succeed to adulthood in a safe, healthy and productive manner.
Brief Description of the Program: This community-based program will provide one-to-one mentoring
for children whose family member(s) are incarcerated in state or federal orison
SUMMARY REPORT — (Enter Information In The Black Cells Only)
Amount Requested from Funder for 2007 /08 : $ 149283 . 00
Total Proposed Program Budget for 2007 /08 : $ 345283 . 00
Percent of Total Program Budget : 41 . 7 %
Current Program Funding (2006 /07 ) : $ _
Dollar increase /(decrease ) in request : $ 14 ,283
Percent increase / decrease in request " : # DIV /0 !
Unduplicated Number of Children to be served Individually : 20 .
Unduplicated Number of Adults to be served Individually : 20
Undup licated Number to be served via Group settin s : 24
Total Program Cost per Client: 535 . 67
* *If request increased 5% or more, briefly explain why: N/A — new program
If these funds are being used to match another source, name the source and the $ amount:
The Organization 's Board of Directors has approved this application on (date). 3/22/07
DianaLivin on i" L, _
Name of President/Chair of the Board Signature
Judi Miller
Name of Executive Director/CPOittue
2
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
ORGANIZATION Big Brothers Big Sisters of Indian River County
PROGRAM: Children of Prisoners
2007/2008 CORE APPLICATION TABLE OF CONTENTS
X" the parts ofgrant application to indicate inclusion Also, please put page number where the information can he located.
X Section of the Proposal Pa e #
X TABLE OF CONTENTS (check list). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
X COVER PAGE (with signatures). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
A. ORGANIZATION CAPABILITY (one page maximum)
X 1 . Mission and Vision of organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3
X 2. Summary of expertise, accomplishments, and population served. . . .. . . . . . . . . . . . . . . . . . . . . .. 3
B. PROGRAM NEED STATEMENT (one page maximum)
X I . Program Need Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . .. . . . . . . . . . . . . . . . . . . . . . .. . .... . . . . ......
. . 4
X 2. Programs that address need and gaps in service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
C. PROGRAM DESCRIPTION (two pages maximum)
X1 . Funding priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . .. 5
X 2. Description of program activities . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .
5
X 3 . Evidence that program strategy will work. .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
X4. Staffing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . 5
X5 . Awareness of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ... 5
X 6. Accessibility of program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ... 5
D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four'outcomes
Xmaximum) . . . . . . . . . . . . . . . . . . . . . . ... . . . ..... . . .. . .. . . . ... ..... . ...... . .. .... . . . .... . . .. .. . .. . .. . .. . .. ... . . .... . . .
... .. . .. .. . .... . . 6- 10
X E. COLLABORATION (one page maximum) . . . . . . . . . . .. . . . . ..... .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 I
F. UNDUPLICATED CLIENTS
X 1 . Projections by Location . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . 12
X 2. Projections by Age Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . 12
G. BUDGET FORMS
X 1 . Financial Budget Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 . . . . . . . . . . . . . . . . . . . . .
. .. 13
X 13, FUNDER SPECIFIC REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14
I
MENNEN
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
PROPOSAL NARRATIVE
Please respond to each question in the allotted space for each section. In responding to each section of
the proposal narrative, please retain the section-label and question that you are addressing. Do not
change the Times New Roman 12 pt. font or other settings. Directions, such as these, may be deleted
if space is needed, but again, do NOT delete the Section headers or the numbered questions
A. ORGANIZATION CAPABILITY Entire Section A not to exceed one page.
Provide the mission statement and vision of your organization. The mission of Brothers Big
Sisters of Indian River County (BBBS) is to foster positive mentoring relationships and bonding
with caring adult volunteers so that children grow to be capable, confident, productive, caring,
responsible men and women who reach their full potential. The agency' s vision is to achieve the
promise of mentoring through school, site and community-based "matches" that build resiliency
and literacy skills in children while combating risky behaviors resulting in early educational
failure, increased drop-out rates, substance abuse, mental health issues, gang participation, early
and persistent antisocial behavior, delinquency, truancy and teen pregnancy.
F
brief summary of your organization including areas of expertise,
ments, and population served. BBBS is a structured mentoring program intended
the capacity of children in Indian River County to succeed to adulthood in a safe,
productive manner. Each volunteer becomes a role model, friend, and mentor to
Brother" or "Little Sister". Prevention and early intervention services are provided
munity, school/site-based mentoring and family support services. Expertise in
volunteer recruitment, background screening, interviewing, assessment, .training, matching, on-
to-one mentoring, case management, program evaluation, and counseling enables the Agency to
consistently meet their goals and objectives. Mentors undergo a careful screening process,
orientation and training prior to being matched. Thereafter, Case Managers provide ongoing
supervision and support. Matches meet weekly. . Regular contact is maintained among the Case
Manager, volunteer, parent, and child. Goals are set for and by the children. All aspects of the
program are governed by Big Brothers Big Sisters of America (BBBSA) Standards of Service.
These are nationally adopted, strict standards to ensure BBBS agencies are providing a quality
mentoring service. BBBS is outcome based and has been acknowledged for its ability to promote
bonding, healthy beliefs, clear standards, positive attitudes, life skills and academic results by
reputable researchers such as Public & Private Ventures and CTC Prevention Strategies: A
Research Guide to What Works. Our prevention program helps children achieve significant
outcomes with respect to grades, attendance, conduct and self-confidence. Big Brothers Big
Sisters has a track record of local, state and national success. Our agency was 1 of 10 selected
throughout the nation to participate in Bridgespan strategic planning. We were also recognized
in the top 35 performing agencies in the country out of more than 420. Volunteer Florida has just
completed a statewide study of mentoring outcomes indicating that BBBS clients in Florida have
shown marked improvement in reading and math along with significant increases in attendance
and large decreases in discipline referrals compared to non-mentored students (Florida State
University, 2003 , 2004, 2005, 2006). Our target client population is diverse and inclusive serving
students, countywide, ages 6- 18 from vaned ethnic backgrounds. This year, the agency has
expanded to include a "Children of Prisoners" (COP) Program targeting children whose parents
are incarcerated in State or Federal Lnson.
3
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page: Box will
expand as you type)
a) What is the unacceptable condition requiring change? The impact upon the children left
behind when a parent is incarcerated is devastating. Children of incarcerated parents experience
a range of emotions regarding the loss of their parent. They feel vulnerable and frightened and
often respond with sadness, withdrawal, bad grades, truancy, discipline problems, mental health
issues or substance abuse. Many children, including the very young ones, blame themselves for
the parent's absence. Children of incarcerated parents are frequently moved from one caregiver
to another. That kind of instability tends to keep them from settling down long enough to
develop the trust it takes to ask for help. Statistically, a high percentage of these young people
are also considered "economically needy". This compounds the problems they face as research
reveals that students living in poverty are already more likely to develop risk factors linked to
school failure and delinquency. Mentoring provides the opportunity to intervene in negative
circumstances by steering young people away from destructive life choices. That' s where Big
Brothers Big Sisters can get involved because we are committed to making a positive difference
in the lives of children and youth through one-to-one mentoring with caring adult volunteers.
b) Who has the need? The target population is 32 children (ages 6 to 15) will be identified
with the help of groups such as Indian River County Schools, Children' s Home Society, United
for Families, Gifford Youth Activity Center, IRC Sheriff's Office, the Department of Probation,
the Department of Corrections and the Public Defender' s Office. c) Where do they live?
According to the Indian River County School Board, they frequently live in neighborhoods
characterized by economic and social deprivation such as areas in the 32948, 32960, 32962,
32967 and 32968 zip codes. d) Provide local, state, or national trend data, with reference
source, that corroborates that this is an area of need. Locally in Indian River County, there
are 439 children who have a parent housed in a State or Federal Prison. (Florida Department of
Corrections — Bureau of Research & Data Analysis, 2006). Not only do these children suffer the
burdens of incarceration, but the removal of the inmate family member statistically places them
at a far greater risk of someday becoming involved in the criminal justice system themselves
with as many as 7 out of 10 facing incarceration themselves. (Senate Report 106 — 404 :
Departments of Commerce, Justice, & State, the Judiciary and Related Agencies Appropriation
Bill, 2001 . September 8, 2000, p. 56)
2. a) Identify similar urograms that are currently serving the needs of your targeted
population ; Other mentoring programs, available in Indian River County include: Youth
Guidance, RSVP, Community Church, Gifford Youth Center and "Take Stock in Children".
According to a recent newspaper publication, Youth Guidance is currently serving 100 with one-
to-one matches. Approximately 35 of those parents are incarcerated in local, state or federal
prison. b) Explain how these existing programs are under-serving the targeted population
of your program. However, the need is clearly evident when comparing 35 to the 439 children
and youth recorded on the roles of the Florida Department of Corrections. This need was further
substantiated by results of a recent Indian River County Needs Assessment indicating that more
mental health preventative community-based programs were needed to address the unique
challenges of adolescents ' healthy social behaviors. Big Brothers Big Sisters will work hard to
collaborate with the other mentoring programs and to ensure that there is no duplication of effort.
4
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
C. PROGRAM DESCRIPTION (Entire Section C, I — 6, not to exceed two pages. Box will
expand as you type)
1. List Priority Needs area addressed. Focus III-Childcare Access and Focus I-Mental
Wellness Issues
F
describe program activities including location of services. (Taxonomy
- 10+.) COP is a community-based one-to-one mentoring program that builds
d encourages academic achievement, emotional/social growth, school attendance
beliefs for children whose family members are incarcerated in state or federal prison.
clude: recruitment; background screening; orientation, in-depth social history and
on volunteers (in office or mentor' s home); interview and evaluation of the
parent/child (home); case plan development; training (including a sexual abuse prevention
workshop for all parties); matching (in-home); weekly 1 -to- I mentoring; weekly monitoring; on
going support; school consultation; evaluation; case closure; referral; and follow-up. The case
plan and goals are used as a measure to judge the progress of the match ensuring that the needs
of the COP children are being met. Volunteers will spend at least an hour per week out in the
community with their Little Brother or Little Sister. They will do simple things they both enjoy.
It might be a trip to the beach, the library, fishing, swimming, bowling, a movie, homework,
career exploration or baking a cake. But it will also include goal setting, problem solving and
career exploration activities. BBBS will work with the schools to keep checking on grades,
attendance and discipline .
Fcfi�entreferral
fly describe how your program addresses the stated need/problem. Describe
rogram follows a recognized "best practice" (see definition on page 12 of the
s) and provide evidence that indicates proposed strategies are effective with
lation. While the relationship that lies at the heart of our service is a simple
endous care goes into the recruitment, screening, matching, and supervision. Once
rral has been received, an orientation is scheduled in the office to review available
services and complete paperwork. The parent (or primary caregiver) interview follows the
orientation at the EBBS office to assist in determining eligibility. The Little Brother or Little
Sister is also interviewed in the home to learn more about the home environment; observe
parent-child interaction; and conduct an assessment of the child's level of development,
personality, and interests. A Release of Information Form is obtained to gain information from
the child's school. tach volunteer also receives an orientation and a thorough background
screening including local, state and federal law enforcement agencies, fingerprinting, three
reference checks, a driving history from DMV, a comprehensive interview completed in the
office, a home assessment, and training. Once assessment of the child and volunteer are
completed, a pre-match discussion is held with the volunteer and the parent in the office. The
Case Manager matches a child with a volunteer based upon preferences, personalities, strengths,
needs and geographic location. During the match meeting (completed at the child' s home), the
volunteer, parent, and child all formalize their commitment by signing a Match Agreement.
Goals are established by the Case Manager, volunteer, parent and client. The Case Manager
completes an appropriate case plan for the child and is responsible for on-going weekly
supervision of the match. Contact regularly focuses on goals, development of the relationship
and reinforcement of ground rules. Volunteers and their "Littles" select community-based
activities they enjoy such as a walk on the beach, a trip to the park, a movie, bowling, swimming
or a trip to the library. Match meetings occur on a weekly basis. Group activities, including
5
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC oflndian River County
matched and waiting list children, are also be provided. Match Evaluations are performed on a
yearly basis. Expected outcomes include improved grades, increased target skills, decreased
unexcused absences, improved conduct and increased self-confidence. Program evaluation
includes an exit interview and a six-month follow- up to assess long-term impact. Results are
reviewed to determine necessary program modifications. Big Brothers Big Sisters (BBBS) is a
structured mentoring program that has been acknowledged, as a "best practice", by such
reputable independent researchers as Public Private Ventures ( 1994, 1996, 1999, 2004) and
Communities That Care Prevention Strategies: Research Guide to What Works, ( 1996) for its
ability to promote healthy beliefs, clear standards and bonding for young people with special
problems. These resources document that, BBBS mentors help fight risk factors such as early
academic failure, lack of commitment to school, alienation, rebelliousness, early and persistent
anti-social behavior and early initiation of problem behavior. Resiliency research — the study of
youth that have "beaten the odds" — points to the presence of a caring adult as the pivotal reason
why kids, who should have succumbed to deleterious life circumstances, instead thrive as a result
of mentoring. Our agency is modeling its Children of Prisoners mentoring services after the very
successful Amachi program from Big Brothers Big Sisters of America that has served over
50,000 children of prisoners since September of 2000.
3. List staffing needed for your program, including required experience and estimated
hours per week in program for each staff member and/or volunteers (this section should
conform to the information in the Position Listing on the Budget Narrative Worksheet).
Professional staff for the COP Program includes 2 part-time Case Managers ( 14
hours/Bachelor's Degree.)
4. How will the target population be made aware of the program ? Collaboration and
partnership are key elements to the success of our outreach efforts- We are currently involved in
more than ten active partnerships. Each of these partnerships is a referral source and helps to
increase the awareness of our COP Program. Referrals into our program are accepted from
parents, schools, DCF, United for Families, IRC Sheriffs Office, IR Correctional Institution,
Children's Home Society, Hibiscus, and mental health centers. Other means of outreach include
participation in community events, networking through business partners and word of mouth.
BBBS is a countywide program. Our school-based mentoring programs, for children in grades
K-2, also become a direct source of referral for clients who are no longer eligible by age but fit
the COP requirements. This allows for early referral, for children of incarcerated parents, to
community-based mentoring services focusing on prevention before a child has established
patterns of anti-social behavior.
5. How will the program be accessible to target population (Le., location,
transportation, hours of operation)? Accessibility is not an issue with the "COP" program as
the volunteers are responsible for transportation and typically cover the costs of any match
activity with their "Little". Geographic location is taken into consideration prior to matching.
Scheduling is done, on a weekly basis, at the mutual convenience of the volunteer, parent and
child . The intake process considers issues such as time and geographic location in matching
"Bigs" and "Littles" to accommodate parents and volunteers.
6
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
Boxes will ex and as you type)
Outcome # 1 : 80% of the youth who have participated in one-to-one "COP" Mentoring for five months or more will not become
involved with the juvenile justice system as measured by reports obtained by DJJ every six months. Baseline: Status of youth upon
entering the program.
Program Desien & Task Management Evaluation Design & Data Collection
(Columns 1 -4) (Columns 5-7)
Program Frequency Responsible Parties Expected [("evidence)
dicator Data Source Time of
Activities (how often) (who) Outcomes/change .(why) easurements (where) Measurement (when)
(what)
To provide I to 1 A minimum of 1 Volunteers provide To increase school Number of unexcused Report Cards Every 9 week grade
mentoring sessions hour weekly mentoring. Prior to attendance within the target absences reports
being matched, they population
will receive training
and go thru
background
screening, interview
and assessment.
To follow a case Review of Case Manager, Increase academic Better Grades Report cards, Monthly assessment of
plan for each progress status on Mentor and Parent performance Case Manager client progress thm
matched client that a monthly basis will communicate Supervision Case Manager
has documented Notes in Case supervision and review
needs, goals and Files of grade reports every
action plans 9 weeks
To provide Weekly in one Individual/Family Decrease school discipline Better conduct in Report cards; Every 9 week grade
individual & family hour sessions Counselor and DJJ referrals school and in the Counselor reports; monthly
counseling for community Notes in Case assessment of
clients with two or Files Counselor Case Notes;
more school monthly contact notes
discipline referrals between Counselor and
Case Mana er
8
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
Outcome # 2 : Outcome 2 : 70% of the matched boys and girls who have participated in "Community-Based Mentoring" five months or
more will demonstrate progress in academic performance as reported by the 2007-2008 SLCSB School Board grade records. Baseline :
grades for enrolled boys and girls from the first grading period of the 2007 — 2008 school year.
Program Design & Task Management Evaluation Design & Data Collection
I �—�'Columns 1 -4 Columns 5-7)
2 3 4 �-1 6
Program Activities Frequency `—=—�
what 9 y Responsible Expected Indicator Data Source Time of
(what) (how often) Parties (who) Outcomes/change Measurementswhere
(why) (evidence)Measurements (
) Measurement
(when)
To provide 1 to 1 A minimum of Mentors who will Increase in academic School Grades Report Card
mentoring to (N=32) 1 hour weekly be recruited, skills within the P grades Every 9 week grade
trained, "pass" target population report
background
screening,
interview and
assessment prior to
bein matched
To facilitate a support 6 times per year The Senior Case Increase in academic Parent attendance Sign in Log August, October,
group parents in two hour Manager will performance records at Brown
sessions facilitate a "Brown Bag Dinners December, February,
Bag" dinner for April, June
parents every other
month.
To provide assistance in 1 day per week Mentors Increase academic
completing homework in 1 hour School Grades Report cards Every 9 week grade
performance and reports
assignments sessions increase confidence Completed
to complete school homework daily mentor log
work assi ents
To coordinate with the A minimum of Case Managers Increase parent School Grades Report cards and August, October,
parent, mentor, classroom 6 times a school communication with
teacher progress December, January,
teacher and guidance year
counselor for clients who the school notes March and May
are demonstrating
academic difficulties
9
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian Rivet County
Outcome #3 : To improve socialization skills of 90% of participants mentored 5 months or more in the program. Baseline:
Program Outcomes Evaluation (P.O.E.) Pre-Test upon entering program.
Program Design & Task Management Evaluation Design & Data Collection
_ (Columns 1 -4 Columns 5-7
-I �� �_� C-a-- I 6 I 7-�
Program Activities Frequency Responsible Expected Indicator Data Source Time of
(what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement
(why) (evidence) (when)
To provide 1 to I A minimum of Mentors Decrease in school Conduct grades Report Card grades Every 9 week grade
mentoring (N=32) 1 hour weekly discipline referrals report
To provide group Monthly for a BBBS Group Increased problem Scores on Program Program Outcomes Monthly progress
mentoring activities for minimum of Mentor to facilitate solving skills, Outcome Evaluation Survey notes from the
Children of Prisoners two hours per group mentoring communication, Evaluation Group Mentor
Clients session activities team building, and Surveys Facilitator; Pre, mid
self-confidence and Post Survey
Parent, mentor and results administered
case manager to at the beginning of
complete Program the match, at 6
Outcomes months and at the
Evaluation (POE) one year anniversary
Survey of the match
To provide case A minimum of Case Managers Improved Scores on Program Program Outcomes Monthly progress
management support 1 time weekly socialization skills Outcome Evaluation Survey notes from the
services and group for COP clients Evaluation Group Mentor
activities to all tittles, Improved family Surveys Facilitator; Pre, mid
parents, mentors and relationships and Post Survey
waiting list clients. results administered
at the beginning of
the match, at 6
months and at the
IL L� one year anniversary
of the match
10
Big Brothers Big Sislus of Indian River CoontyLhildren of Prisoners-CSAC of Indian River County
E. COLLABORATION (Entire Section E not to exceed one page)
L List your program 's collaborative partners and the resources that they are providing to
the program beyond referrals and support. ; (See individual funder requirements for
inclusion of collaborative agreement letters.)
C611a6orativeAgem Resources rovided to the ro ram
Provides space for mentors, furnishes referrals and
Indian River County School Board report card information on each client. Provides feeback
on behavior, attendance and self-esteem
RSVP Recruits mentors
Incubator program is providing office space and
United Way of Indian River County equipment for BBBS (including COP Program) in
Indian River County
Indian River Sheriff' s Department Provides release-time mentors
Provides meeting space. Has featured Children of
Our Savior Lutheran Church Prison Program and recruited mentors from the church
Gifford Youth Activities Center Has helped to recruit faith-based organizations to
participate in the COP program. Will provide space for
summer tutoring. Will refer children to the ro am.
Youth Guidance and Big Brothers Big Sisters will
Youth Guidance jointly plan a collaborative mentoring roundtable
training
12
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
R UNDUPLICATED CLIENTS '
Number of Undu Tcated Clients by Location
LastFiscalfear Current Fiscal Year Next Fiscal Year
Location Actual 2005%2006 -:: Budget 2006/07 Projections 2007/08
Unduplicated Clients Unduplicated Clients Unduplicated Clients
North Indian River Co. - 32
South Indian River Co. - 32
Indian River Co Total _ 64
Greater Stuart
Hobe Sound
Indiantown
Jensen Beach _ _ -
Palm City
Martin County Total _
Fort Pierce
Port Saint Lucie
St Lucie Co. Total _
Other Locations
TOTAL SERVED _ 64
Number of Unduplicated Clients by Age
y
Last-F> scaI Year Current Fiscal Year Negt Fiscal Year
Location Actua12005/2006 Budget 2006/07 Projecttons'2007/08
lndrvrd ` Group
Individuals Group Individu Group
0 to 4 - (Pre-school)
5 to 10 - (Elementary) _ _ g 5
11 to 14 - ddle - - - - 6 5
15 to 18 - School - - _ _ 6 2
Total Children - - - 20 12
19 to 59 - Adults - - - - 13 6
60 + Seniors - _ _ _ 7 6
Total .Adults - - - 20 12
TOTAL SERVED - - - - 40 24
13
Big Brothers Big Sisters of [Mien River Count'-Children of Prisoner
20074008 CORE APPLICATION
BUDGET NARRATIVE WORKSHEET
IMPORTANT.• The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your
program. From this worksheet, your figures will be linked to the Total Agency Budget Total Program Budget and Funder Specific
Budget Forms.
AGENCY/PROGRAM NAME: Big Brothers Big Sisters of Indian River County-Children of Prisoners
FUNDER: CSAC of Indian River County
CAUTION : Do not enter any figures where a cell is colored in dark blue Formulas and/or links are in place. Gray areas should !
be used for providing information and calculations only. -
REVENUES Proposed Total Program Budget Funder Specific 4Total Agency
. Budget Budget
1 Children's Services Council-St Lucie 373,291 .
2 Children's Services Council-Martin
3 Advise Committee-Indian River 14,283.00 14283.00E42,0913.104 United Wa -St Lucre Coun00.0
5 United Wa -Matin C6 United Wa -Indian River Coun 100.
7 De rbnent of Children 6 Families
8 Coun Funds
9 Contributions-Cash
10 Program Fees 20,000.
11 Fund Raisin Events-Net 10,000.00 183,130.
0 1
12 Sales to Public - Net
13 Membership Dues 10,000.0
14 Investment Income
15 Miscellaneous
18 atlas A Bequesb
17 Funds from Other Sources
368,989.00
111Reserve Funds Used for Operating
191 [n-Kind Donations (Not included in total) 7,200.0
20 TOTAL REVENUES
doesn't include line 19 M28100 $ 14,283.00 S1 107 503.
EXPENDITURES A B C
Proposed Total Program Budget Funder Specific Total Agency
' ... - . - Budget Budget .
21 Salaries - (must complete chart on next page 20,000.00 10,000. 832,801 ,
GC
22 FICA - Total salaries x 0.0765 1 ,530.00 765.0 63,709.00
e remen - rus pension or qua i t
23 staff
Be - e Ica en a ort-term
24 Disab.
or ere ompensation - amp oyees x
25 rate 298.00 149.0 12,408.00
on a nemp oymen - prolec
26 employees x $7,000 x UCT-6 rate 540.00 270.0 22,485.00
5nrzaor
B-1
Big Brother Big Sisters of Wim River Canty-ChiWen of Pnsonen
SALARIES I row
n w
POSITION LISTING Annual Salary Portion of salary on Proposed 111 % of cross Annual
Postuon. Title/ Total HOM4vk (Agencyl : Program Funder Specific Budget . , Salary
Reque3ted(GAJ
Example: RxeeudveDkeetor/bars 702000.00 10,000.00 5,000.00
Part-time case mana er (14 h s.) 10,000.00 10,000.00 10,000.00 100.00°/
Part-time case mana er (14 hrs.) 10,000.00 10,000.00 0.00°/
#DIV/0!
#DMO !
#DIV/01
#DIV/0!
#DIV/0 !
#DIV/O!
#DIV/O !
#DIV/0!
#DIV/0!
#DIV/0 !
#DIV/0 !
#DIV/O !
#DIV/0!
#DIV/0!
#DIV/0 !
#DIV/0!
#DIV/0 !
Remaining positions throughout the agency 812,801 .00
#DIV/0!
Total Salaries $8324801 . $20,000.bO
$ 1o,W0,001 1 . 20°/
FRINGE BENEFITS DETAIL
(Funder SpecficBudget / Funder g gr IV If >lr IM
Column C only, from line 2f to 26) Specdic Budget HCA 7.85% Pension Health Workerk Unemployme Total Fringes Funder
Position Tide/ Total Hrshvk . (A r %) . Ins. Comports. at Compens. Specific
EamPle: Case Manager/b his 51000.00 ' 382.50 - 200.00 . ' 500.00 300.00 200.00 11582.50
Part-time case manager (14 hrs ) 10,000.0 765.00 149. 00 270.00 1 , 184.0
Part-time case manager 14 hrs- O. D 0.00 0. 0
0 0.0 O. OA 0.0
0 0 0 0.00
00.0
0.0 0.00 0. 0
0 0.0 0.00 0.0
0 0. 0 0.00 0.0
0 0.0 0.00 0. 0
0 0.0 0. 00 0.0
0 0. 0 0.00 0.0
00.0 0.00 0. 0
0 0.0 0. 00 0.0
0 0.0 0.00 0.0
0 0.0 0.00 O. O
0.0 0. 00 0.0
0 0.0
0.00 o a
D 0. 0 0.00 0. 0
0 0.0
0.00 0.0
0 1 0.001 o.00 0.0
D DMI
OMI I 1 11 0, 0
Total Funder Rawest Fringe Benefits 1 $10,000.0 $765,001 $0. 01 $0.0 $149.0A $270,0q $1 , 184.0
517=7
e-�
Bg Brothers Big Sisters of Indan River Cowry-Children of Prisoners
A B C
EXPENDITURES Proposed Tota! Program Budget Funder Specific Total Agency
Budget Budget
27 Travel-Daily 1 ,000.00 500.00 15,529.00
If of Staff x average # of miles/wk x 50 wks x
$ .= Estimated Daily Travel/Mileage Reimb.
28 Travel/ConferencesJTnining 15,371 .00
• National Conference (cost per staff)
• .Training/Seminar (cost per staff)
• Other 7rainings (cost of travel, lodging,
registration, food)
29 Office Supplies 575-001 12,685.00
• Office supplies (monthly average x 12
months = estimated cost of office supplies -
based onpresenthistory.
30 Telephone 425.001 9,300.00
Phone lines x average cost per month x
12 months'= local phone cost -
• Average long distance calls x 12 months =
Estimated cost of long distance
31 Postage/Shipping
• Quarterly Mailing of Newsletter 7500.00
Special events, etc.
•Bulk mailings - appeals
32 1A 1
Utilities
•. Electricity ($ x 12 months)
3,800.0
• Water/Sewer ($ x 12 months)
•. Garbage ($ x 12 months) -
33 Occupancy (Building 3 Grounds) 21 ,010.0
• Mortgage/Rent ($ x 12 months)
• Janitorial ($x 12 months)
• Grounds Maint ($ x 12 months)
• Reap Estate Taxes
34 Printing & Publications 5,000.00
Quarterly Newsletter ($ x 4)
• Lettemeaiis, Envelopes, eta
• Fundraising materials -
Other
Subscription/Dues/Memberships - 15,295.00
• Membership to National Organization _
• Dues
• Subscriptions to Newspapers/magazines,
etc.
3 Insurance 2,395.00 649.00 18,034.00
FDirectors/Ofricers Liab.
• Commercial/General Insurance
• Bond Ins.
• Auto Insurance
37 Equipment:Rental 3 aintenance 4, 932.00
• Copier lease ($ x 12 months)
• Meterlease ($ x 12 months)
• Copier Maintenance ($ x 12 months)
• Computer Maintenance ( $ x 12 months)
• Other
38 Advertising 5,000.00
• Newspaper ads
• Fundraising ads/promotions
• Other (vacancies)
39 Equipment Purchases:Capital Expense 900.00
• Computer/monitor (# x $)
• Laser Printer
snrzao7
e-f
Big erWhM Big Sisters of Indian River County-Children of Prisoners
Professional Fees (Legal, Consutdng) 2,500. 00
• Legal advice ( estimated'#hrs x $)
- Consultant fees .-
•Other
41 Booka/Educetional Materials 5,200.00
'• Books/videos
• Materials. ($.x staff)
42 Food & Nutrition
3,900.00
• Meals ( # meals x clients x 5days x 50 wks)
• Snacks
43 Administrative Costs
0.00
• Admin. Cost (% of total budgeq
Audit Expense
5, 100.00
Independent Audit Review
45 Specific Assistance to Individuals
• Medical. assistance 0.00
• Meals/Food '
•`Rent Assistance
• Other
Other/Miscellaneous 2,520.00 1 ,000.00 6,300.00
• Background check/drug test
• Other
47 OdterlContract 5,000.00 950.00 18,754.00
•
Sub-contract for program services _
48 TOTAL EXPENSES $34,283.00 $14,283,00 $1 , 107,509,
snaam
e-1
aeaun..evsm,,. mre. anrc..crw.iaa�.
2007-2008 CORE GRANT APPLICATION
TOTAL AGENCY BUDGET
AGENCYIPROGRAM NAME:Bi Brothers ig Sisters of Indian River Coun -Children of Prisoners
FY Oc+N6 FY 0607 FY 87108 % INCREASE
FYE FYE FYE CURRENT K.
NEXT Fr BUDGET
A B C D
ACTUAL TOTAL PROPOSED IcmL cca. Bycat a
REVENUES BUDGETED BUDGETED
7 Children's Services Council-St Lucie 181 825.00 228 614.00 373 291 .00 63.28%
2 Children's Services Council-Martin 0.00
3 Advisory Committee-Indian River 28 617.00 26 363.00 42,G93.00 59.6704
4 United Way-St. Lucie County 116 124.00 82.447.00 , 98.00D.06 18.86
5 United Way-Martin County 0.0
04
6 United Way-Indian River County 12000.00
7 De rtmerd of Children & Families D.00
a Coun Funds 0.00
9 Contributions-Cash 44 131.00 22 064.00 20 000.00 -9.37%
18 Pro ram Fees 0.00
11 Fund Raisin Events-Net 110 144.00 170 939.00 183 130.00 7.13%
12 Sales to Public-Net 0.00
13 Membershl Dues 0.00 830.00 10 000.00 1104.82
14 Investment Income 0 00
1s Miscellaneous 0.00
76 Legacies & Bequests 0.00
17 Funds from Other Sources 293123.00 329 997.00 368.989001 11.82
18 Reserve Funds Used for Opemfing9.00
19 In-Kind Donations Olaizlvee4 mrw8 7200.00 7200.00 7.200.00 0.00%
20 TOTAL 773.W 861 284.00 1 .107.503.001
28.59
EXPENDITURES
27 Salaries 512588.00 570050.00 832801 .00 46.09%
Dail2z FICA 40 SD5.00 43 291.00 63..709.00I
47.16%
2J Redrement O.OD11
u LifelH"Ith 0.00
25 Workers Com madon 7 637.00 8 493.00 12 406.00 46.10
26 Florida Unem b ent 8 718.00 22 485.00 157.91 %
27 TrsvelAai - 13 529.00 15 529.00 14.78
26 TraveNConferences7Tminin 28 090.00 12t784,00 15 371 .00 20.2406
Office Su lies 13 585.00 13,941.00 12 685.00 -8.3
30 Ta hone 6,638.00 7,740.00 9.300.00 20. 164
37 Posta e/Shi in 4191.00 7460.00 7500.D0 0.54%
32 llblltles 3,500.00 3,979.00 3.800.00 - 4.50
Occu Buildin & Grounds 16 816.00 21536.00 21 .000.00 -2.49
J. Println & Publiwdom 3,246.00 5 508.00 5.000.00 -9.24
34 Sutrscri ion/DueslMembershi 13 751.00 15 296.00 15 295.00 -0.01°,
36 Insurance 15 513.00 111286.00 18.034.00 -1.38
37 E ui ment:Rental & Maintenance 6.136.00 4.932.00 4.932.001 0.00
38 Advertisin 3.640.00 6.864.00 5.000.00 -27.05
39 E ui ment Purchases:Ca ital Ez me 1240.00 2,267.00 900.00 -6D.12%
40 Professional Fees Le al Consultin 1753.00 6,089.00 2.500.00 -50.87
41 Books/Educational Materials 10 081.00 5 200.00 -48.42%
42 Food & Nutrition 3,961.00 900.00 -1 .54
Administrative Costs 0.D0
111
11
44 Audit Ez nse 470000 4,500. O 5 100.00 13.33
45 S cific Assistance to Individuals 1,575.00 0.00
40 Other/Miscellaneous 9949.00 6418.00 6300.0 -1 .84%
47 Other/Contract 6 SOD Do 16 924.011
19J54,00 -0.90%
48 TOTAL 701 353.00 813.528.00 1 . 107 503.00 3614%
49 REVENUES OVERT UNDER EXPENDITURES 72.611.00 47.726.00 0.00 -100AD4�
virzoor
n:
ao aaa. ea eem a elan�curycnssen a envie.
2007-2008 CORE GRANT APPLICATION
TOTAL PROGRAM BUDGET
AGENCYIPROGRAM NAME: Big Brothers !a Sisters of Indian River Count -Children of Prisoners
FY OWNS FY 0=7 FY 07101 % INCREASE
FYE FYE FYE CURRENT VS.
NEXT FY BUDGET
A B C D
ACTUAL TOTAL PROPOSED (CO. Ccq. Nkol. 0
REVENUES BUDGETED BUDGETED
I Children's Services Council-St. Lucie p pp
2 Children's Services Council-Martin O.DO
s Advisory Committee4ndian River 1428300
a United
Way,St Lucie County 0.00
5 United Way-Martin County - 0.00 `
c Unked Wa -Indian River County 10 000.00
7 De artmant of Children 8 Families 0.10
e Cou Funds 0.00
e Contributions-Cash 0.00
10 Pro ram Fees 0.00
11 Fund Raisi Events-Net 10 000.00
is Sales to Publie-Net 0001
73 Memberehl Dues - 0.00
id Investment Income 0,00
75 Miscellaneous 0,00
is Le acies 8 oasts 0.00
77 Fonda from Other Sources 0.06
14 Reserve Funds Used for Operating 000
t9 In-Kind Donations 0aar Incweed in tme0
0.00
2a TOTAL 0.00 0.00 34283.00
EXPENDITURES
xt Salaries 20 000.01
22 FICA
1 .530.001
xs Retirement 0.10
24 LkeMeelth 0.00
xb Workers Com nsation 298.00
ze Florida Unam I em 540.00
27 Travel-Dai - 1 000.00
st Travel/ConfereneesRmining 0.00
20 Office Su lies 575.01
30 Tele hone 425.00
31 Posta /Shi in 0.01
32 UBikies 0,00
u Occu ane BulWin 8 Grounds tonal
Printin 8 Publicatiorq 0.00
36 Subscd 'onlDues/Memberehf 0.00
36 Insurance 2 395.00
37 E ul merd:Rental8 Maintenance o.00
u Advenisi
0.0011
39 E ui ment Purehases:Ca ifal EX rase 0.00
40 Professional Fees L al Consukin 0.00
41 BooksfEducational Materials 0.001
ax Food 8 NuV1Uon 0.00
43 Administretive Costs 0.00
Audk Ez rase 0.00
ass ific Assistance to Individuals 0.00
M OthedMiscalhneous
2.520001
47 OthenFContrect 5 000.10
46 TOTAL 0.00 0,00 z4 283.00
49 REVENUES OVER/ UNDER EXPENDITURES 0.00 0.00 0.00
sn®m
sa
Big Brothers Big Siefera a IMim RiverC u*-Childrm IPM M
20074008 CORE GRANT APPLICATION
FUNDER SPECIFIC BUDGET
PROGRAM EXPENSES
Big Brothers Big Sisters of Indian River County-Children of Prisoners
FUNDER: CSAC of Indian River County A B C
FY 07/08 FY 07/08 % OF
TOTAL FUNDER TOTAL VS.
PROGRAM SPECIFIC
BUDGET BUDGET cob B/col. A
EXPENDITURES
21 Salaries 20 000.00 10 000.00 50.00%
22 FICA 1 530.00 765. 0050.00%
23 Retirement 0.00 0.00 #DIV/01
24 Life/Health 0.00 0.00 #13IV101
25 Workers Compensation 298.00 149. 00 50.000/c
26 Florida Unemployment 540.001 270.001 - 50.00%
27 Travel-Daily1 000.001 500.00150.00%
28 Travel/Conferencesrrraininm
9 0.001 0 .001 #DIV/0!
29 Office Supplies 575.001mol O.DO%
30 Telephone 425.001 0.001 0.000/C
31 Postage/Shipping 0.00 0.00 #DIV/01
32 Utilities 0.0O 0.001 #DIV/0!
33 occupancy Buildin & Grounds) 0.00 0.001 #DIV/0!
34 Printing & Publications - 0.00 0.001 #DIV/O!
35 Subscription/Dues/Memberships 0.00 0.001 #DIVlO!
36 Insurance
2. 395.0( 649.001 27.10%
37 E ui meht:Rental & Maintenance 0.00 0.00E#DIV/O !
38 Advertising0.00 0.00
39 Equipment Purchases-Ca ital Expense 0.00 0 .00
40 Professional Fees (Legal, Consulting) 0.00 0. 00
41 Books/Educational Materials - 0.00 0 .00 #DIV/0!
42 Food & Nutrition 0 .001 0.00 #DIW0!
43 Administrative Costs 0. 001 0.00 #DIV101
44 Audit Expense 0.00 0.00 #DIV/0!
45 Specific Assistance to Individuals 0.00 0.00 #D!V/0!
as Other/Miscellaneous
2.520.00 1000.00 39.68%
47 Other/Contract 5 000.00 950.00 19.00%
48 TOTAL $ 34, 283.00 $ 14,283 .00 41 .66%
59200]
B.1
ep aom.a ae smea m Ween soar cmmy cmmm m mama
2007-2008 CORE GRANT APPLICATION
EXPLANATION FOR VARIANCES OF IS% OR MORE
TOTAL PROGRAM BUDGET
AGENCYIPROGRAM NAME:Big Brothers Big Sisters of Indian River County-Children of Prisoners
FUNDER:CSAC of Indian River County - - -
NE ITEM LI - ,. -
;. •s ; . �; r . EXP LANAAOK�YARWNCE
frwn -
No fu the source
ChildrIals gorvlces I No fundin from this source
anmaw4ndsm Rhvr New
c C n No fundin from this source
Un Wpy4illartin Cowl, No fundin from this sourcen1ted W n RN Cou Fndin a 6ein0 received !ora rt-time case-manaiier
ntofChllMmn & Fa II No funcri from itch source
Counly FundsNo from this source
Co ons-C No fundin from this source
Pnoctram No fundin from this towrm
wtsApt BBBS is committed io mVklna $10,000 thm a special even
Soles to Public-Not No fun from this source
I No fun ' from this source
oma No frmn iho source
Il u Nofuntin from the source
ue No fun from this source -
u No fundi from this source
R se F sDowratino No fundin from this source
I -It' d s Not WWn
1 This is a new ram
flC This is a new mrn
R This is a new ram
� Thiaue naw m
Work Com
In This is a new ram
F n This Is a naw rem
This Is a new ram
T o Ini This e a new p ram
This is a raw m
Tent This is a new mm
P h This is a new mm
This is a new ram
n Ildkr u The e a new
P This is a new m -
u
1110 Thus ee new
This is a new mm
I arae The i a raw mm
The Is a now rem
Pu h • The is a new n m
FCgitsuffinal The is a new piogram
I This e a new pmgmm
IWsa a new pmgmm
Adml This is a naw mm
The is a raw omanam
$ 1 N This is anew mm
This is arrow ram
Thisistanswprograin
sarzoo
04
ai BiaTa! aq Se1q NT4n INV LWr*QdeM W NbMm
2007=2008 CORE GRANT APPLICATION
EXPLANATION FOR VARIANCES OF IS% OR MORE
FUNDER SPECIFIC BUDGET
AGENCY/PROGRAM NAME:Big Brothers Big Sisters of Indian River County-Children of Prisoners
FUNDER:CSAC of Indian River County
LINE ITEIiF= <5; EXPLANA770N FOR VARIANCE .
Salaries . , . ,- This s a new ram
FICA This is anew rogmm
#DNIDI This is a new rmn
OW101 This is a new mm
Wo m Com nation This is a new rem
Florid Unem to men This is a new p ram -
T I-Da _ This is a new pro ram
OW101 This is anew ram
_ This is a new m ram
This is a new ram
101 This is a new ram
NI This is a new ram
WI Thu is a new rogmm
#DN/01 — This u s new
I
I Bur _.. This isa new ram
sur This is a new ram
#DN101 This is a new ram
#DN t This is a new am
101 - .. - Thisnanew ram
OW I __.. Thu u anew program
#ONNI _ ._ . Is
mm
#
/01 _ . Thuuanew r ram
OIV/01 This is a new ram
#DN 1 __ .. Thu isa newP mm
#D11I10I
DtheUMis IMn us _ This u a naw m
erlContrac s is a new Program
srxm
66
Big Brothers Big Sisters of Indian River County-Children of Prisoners-CSAC of Indian River County
H. FUNDER SPECIFIC REQUIREMENTS
MEASURABLE OUTCOMES FOR LAST YEAR. (This section not to exceed two pages)
Note period outcomes/results reflect: to
OUTCOMES RESULTS
List all elements of last year 's measurable outcomes. List the results of the outcomes.
Cut andpastefrom last ears application.
This is a newly proposed program; therefore,
there were no outcomes or results from the
previous year.
15
EXHIBIT B
[From policy adopted by Indian River County Board of County Commissioners on February 19 ,
2002]
" D. Nonprofit Agency Responsibilities After Award of Funding
Indian River County provides funding to all nonprofit agencies on a reimbursement basis only.
All reimbursable expenses must be documented by an invoice and/or a copy of the canceled
check. Any expense not documented properly to the satisfaction of the Office of Management &
Budget and/or the County Administrator may not be reimbursed .
If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board
of Commissioners. In the event an agency provides inadequate documentation on a consistent
basis, funding may be discontinued immediately. Additionally, this may adversely affect future
funding requests.
Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For
example, no expenditures prior to October 1 " may be reimbursed with funds from the following
year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not
carried over to the next year unless expressly authorized by the Board of Commissioners.
All requests for reimbursement at fiscal year end (September 30`") must be submitted on a timely
basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies
advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically
early to mid October, since the Finance Department does not process checks for the prior fiscal
year beyond that point.
Each reimbursement request must include a summary of expenses by type . These summaries
should be broken down into salaries , benefits, supplies, contractual services , etc. If Indian River
County is reimbursing an agency for only a portion of an expense (e. g . salary of an employee) ,
then the method for this portion should be disclosed on the summary. The Office of Management
& Budget has summary forms available .
Indian River County will not reimburse certain types of expenditures. These expenditure types are
listed below.
a. Travel expenses for travel outside the County including but not limited to; mileage
reimbursement, hotel rooms , meals , meal allowances, per Diem , and tolls. Mileage reimbursement
for local travel (within Indian River County) is allowable.
b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation
pay policies, these must be provided from other sources .
c. Any expenses not associated with the provision of the program for which the County has
awarded funding .
d . Any expense not outlined in the agency's funding application .
The County reserves the right to decline reimbursement for any expense as deemed necessary. "
1
EXHIBIT C
STANDARD TERMS FOR GRANT CONTRACT
1 . Notices : Any notice , request, demand , consent, approval or other communication required or
permitted by this Contract shall be given or made in writing , by any of the following methods :
facsimile transmission ; hand delivery to the other parry; delivery by commercial overnight courier
service; or mailed by registered or certified mail (postage prepaid ), return receipt requested at the
addresses of the parties shown below:
County: Brad E . Bernauer, Indian River County Human Services Director
1801 27th Street, Vero Beach , Florida 32960 .
Recipient: Big Brothers & Big Sisters of St. Lucie, Indian River & Okeechobee Counties , lnc.
P. O . Box 547 , Vero Beach , Florida 32962; Attention : Dr. Judi Miller, Director
2 . Venue: Choice of Law: The validity, interpretation , construction , and effect of this Contract
shall be in accordance with and governed by the laws of the State of Florida , only. The location for
settlement of any and all claims , controversies, or disputes, arising out of or relating to any part of
this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian
River County, Florida for claims brought in state court, and the Southern District of Florida for those
claims justifiable in federal court.
3. Entirety of Agreement: This Contract incorporates and includes all prior and
contemporaneous negotiations , correspondence , conversations, agreements, and understandings
applicable to the matters contained herein and the parties agree that there are no commitments,
agreements , or understandings concerning the subject matter of this Contract that are not
contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be
predicated upon any prior representations or agreements, whether oral or written. It is further
agreed that no modification , amendment or alteration in the terms and conditions contained herein
shall be effective unless contained in a written document signed by both parties.
4. Severability: In the event any provision of this Contract is determined to be unenforceable or
invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract,
and every other term and provision of this Contract shall be deemed valid and enforceable to the
extent permitted by law. To that extent, this Contract is deemed severable.
5 . Captions and Interpretations : Captions in this Contract are included for convenience only and
are not to be considered in any construction or interpretation of this Contract or any of its
provisions . Unless the context indicates otherwise , words importing the singular number include
the plural number, and vice versa. Words of any gender include the correlative words of the other
genders , unless the sense indicates otherwise.
6 . Independent Contractor. The Recipient is and shall be an independent contractor for all
purposes under this Contract. The Recipient is not an agent or employee of the County, and any
and all persons engaged in any of the services or activities funded in whole or in part performed
pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole
direction , supervision , and control .
7 . Assignment. This Contract may not be assigned by the Recipient without the prior written
consent of the County.
1
Sent ey : John l Kirby 8 Associates Inc . ; 904 387 9270 ; Oct - 30 - 07 6 : 39PM ; Page 212
ACRD CERTIFICATE OF LIABILITY INSURANCE � � DAN PMCWfY T
ramuceR - s'PLIJC-1 10 31 D7
TM C6RTIFlw' 17E Ri OBU90 AS A WTMR OF INFOMATION
John 5 . Kirby a Aasdeiatea ONLY AND CONFERS NoNORM UPONTHECERTIFICATE
4196 $erschal Street u TM'C,HE E AFFORDED BY ANI ND, NE OR
Jackscinville TL 322]:0 - 7360
Phoae $ 904 - 387- 9798 Paz: 904 - 389 - 9270 INSURERS AFFORDING COVERAGE
NAIC Y
INSUMRA emtu FMG mmwAM tb. ..
834 aro i Big sisters of e>aLm� a
St . Lei
12a rte X street DauDele'
7t . Pierce 34950 DOWEnaGUVERAMS
'
Da1MlRE _ __
THE Pot" OF INIAMWE USM MUM HAYS OWN MAWDTO THE Ra XaM NSLIOMOVE FOR TNEPGLILY PERIOD RICA NOTWITHSTANDING
AWREOtwmaEM, TON ORCOhd90N OF ANYCOMRwroR OTHER00"104TWUH RE9►ECT TO WHEN TM$CMWIC.A'IE WY= "Mimi OR
WY 'RTADI, THE IMMANDE AFFOIDkO W TIE POUCIE9DEECUROMEREa Is MMMCTTO AL TIE TE
POLEIAGGP RIE, ETICI.U910NRAND CL7NORgNBof sL1CL1
M, EATE LSM SMWM NAY NAV9 Mk W PAD CLAw9.
LTR Dr�TYPE OF PDNCY NIMR OAIE ..
LLA9a7IY _ La1Ta
EACH OCCURRENCE 6 1 , 000 , 000
A Z IE COMMMW1gGEM5/ULLWLaY 02 -LS- 5447539 - 3 06/10/07 08/10/08 R (aaa�gL $ Y00 , 000
CLARE MADE Z, ocmm
� NT�PJfP WaaiR e.r:An) ss , 000
_
._. . . . PELaaNN. aAwwyRy 91 _000 . 000
CL3aMLAVAQGATE 62 , 000 , 000
PROOWTS - COMPMPAGO 61 , 0000000
POLICY F7 JWT Loc . . . . ..
NuTOLLGeteLNWLRY
A. . --- A02 -CA- 6266413 -3 08/10/07 08/lo/Os - L� s1 , 000 , 000
. .., ALL EAUT ALR09 - _.. . . .
. eooar llLAlpr
_ .«. SGaDLAW AL/TOa f� PanoAl 6
HM AUM
p NONOWNMAMOS : bootyINA1RY 6
IPa,aFtlAetl)
. . .. ...... s
}... . .. ..._... .. . .... PFdOR�MNAOE
tARAOE LIAaRRT
AUTO O/LY . FA AWDE 6
ANYAUTO �.. .
OTMR THAN MA= S
7fCl7IIIIRlRRLANAaIlTY
A= ONLY- ARO 6
FACHOCCIaiRENCF. 6
GCCLIN nCLNY6 NA0E AGORMAM _ . ..._ {
DELwcreLE � .. - - s
RETEW*N A - —
s
WLlmufy MC
xA : -
UaBRTTY 'TORY IiMIT3
AMV�TOAMARTEWWWON 6 EL EAIACCEWff
� OFF eFuuomT
� 9PE6 PROvla0R9 BRpx E.L. DCEAGE• FA ElaROY s _..
ELOLSFt9E - FOLILYL[W f
DF OP6aAT1p11a/LACATR7NRIYLORCLBi ACL® BY6/ECYDlltTr0P6G/L PRON9101/8
Additional Insured: ' Indian River Co= y . Board of County coomiesioners as
respects to general liability as Funding Crantor ,
C TE MOLDER CANCELLATION
IRDIAM e10LLOMYOFTFe� DE MPOUCMBECANCELUWVWFOMTlEEiQ TR
RATE TIRipBOF.TIE®am DausnWLL EaTEAYORTOaMII. 10 own RMRTeI
Indian River 'County Wmi mTIE cER1wATA HOLM RVAD TO THE LEFT, WT FALUE TO DO w WAAL
Hoard of CrnWty Commissioners WPM NOOWMATION OR NMLRY OF ANY Ran NON THEe9ULEa s9 AaMMOR
4675 28th COVrC RPIIlMINTAT IML
Vero Reach PIi 32967 ATnNam® a
Doha L . xir '
ACO6m 20 (YOSTAs) 6ACORMORIMMATIOMISM
/18/2007 10 : 14 FAI r¢ u02
AmCOMP Preferred Insurance Co. c$iate tVumbor ;' ,, ' �
P.O. 9088�08
Norlh Palm BaKh, FL 33408.8808 5000236 , 06/23/2007 06/ 23 /2008
(800)228.1898 slat ati� n. a�n.me.. xm.
On= DECLARATION
flNf�'hkRltYd;6a7F�1fTt(CAC!'. ,:::_:. . . . . . : . . ':.
BIG BROTHERS BIG SISTERS OF ATLANTIC PACIFIC INS . (PBG) 0247010
ST LUCIE COUNTY INC 11382 PROSPERITY FARMS RD
4131 S . US RWY 1 SUITE 123
PORT PIERCE FL 34982- 0000 PALM BEACH GARDENS , FL 33410-
Telephone: ( 561 ) 6241800
CLatomerY Cartier r FEIN A Risk w ■ EnBty at kr o
31283 592455513 091388294 ASSOCIATION
Additional Location:
2. The Policy Period Is from 06/23 /2007 t0 06/23/2008 12:01 a.m. Standard Time at the Insrsed's mailing address.
3. A. Workers Compensation Insurance: Part ONE of the policy applied to the Workers Compensation Lew of the states
listed here: Florida
B. Employers Liability Insurance: Part TWO of the policy applies to work In each state listed in Item 3A.
The Iimks of our liability under Pat TWO are:
Bodily I*" by Accident $ lo0, 000 eachaccident
Baily Injury by Disease $ 5o0, 000 policy limit
Bodily Injury by Disease $ 200 , 000 each ampkyee
C. 00wr States Insurance: Part THREE of the policy applies to the states, If arty, listed here:
AIDC,FL,GA,IN,K%KY,MD,MN,SC,TN,TX,VA
D. This policy includes these endorsements and schedules: See akadted schedule.
4. The premium for this policy will be determined by our Manuals of Rules, Classft2d ns, Rates, and Rating Plans.
All Information required below is subject to verification and charge by audit.
Premium Basis Rate Per Esthnated Policy
St, Loc Code Classification Description Total Estimated $100 of Term Premium
No. Annual Rerrarneratlon Remuneration
SEE EXTENSION OF INFORMATION PAGE
Mlnlmum Premium $ 317 Total Estimated AnnualPramlum $ 14 , 132
QnOIS Date: 06/ 19/07 -
IsstingOffice AmCOt@ Preferred Insurance Co .
QUOTE ONLY AGENT
3/19/2007 10 : 14 FAY X003
Quote Number wCv woom
AmCOMP Preferred Insurance Co. Named insured: BIG BROTNEAS BIG SISTERS OF
P.O. Box 88806 - AOent: AMUMC PACIFIC 81S. (PBG) 0247010
. NOM Pdm Beath. FL 33408-8806
EXTENSION OF INFORMATION PAGE
CLASSIFICATION OF OPERATIONS
Premkim Basis Rate Per E39mated Popsy
St Loc Code Classification Despiption Total Estimated $100 of Term Premum
No. Annual Remuneration Remuneration
FL 0001 6861 CHARITABLE - PROPESSIOIAL nwrams $ 600, 000 1 _ 36000
$ 9, 360
TOTAL FOR WIT
$ 9, 360
9898 ExPERIERCE MIDIFICATICR 1 . 51000 $ 4, 774
0063 PREIROM DISCOMIT 0 . 02700 $ - 382
0900 EXPBESR CONSTANT S _ 200
9740 TERRORISM Tab ELT CERTFD LOSS 0 . 03000 S 180
SUBTOTAL $ 4 , 772
TOTAL FOR STATE
$ 14 , 132
TOTAL FOR POLICY $ 14 , 132
This is a quotation only and is not a binder of iae0raaoe or guarantee of insurability, and my require approval
of the reinsurer . This quote is only valid for 30 days and is subject to change
Issued Date: 06/19/07
QUOTE ONLY AGENT