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2007-308A
' J Indian River County Grant Contract d _ This Grant Contract ("Contract") entered into effective thiday of October 2007 b and between Indian River County, a political subdivision of the State of Florida , 1801 27 Street, Vero Beach FL , 32960 ("County") and Big Brothers & Big Sisters of St. Lucie , Indian River & Okeechobee Counties , Inc. P . O . Box 547 , Vero Beach , Florida , 32962 For: Jump Into Reading Program Background Recitals A . The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children 's Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children 's Services Advisory Committee and the recommendation of the Children 's Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children's Services Advisory Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period " ). The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . 4 . Grant Funds and Payment The approved Grant for the Grant Period is Twenty Seven Thousand Dollars ($27,000) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract . Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit " B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate. 5 . Additional Obligations of Recipient . 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books, records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five ( 5) days prior written notice . 5 .2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws , rules , and regulations . 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30 , and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program 's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25 ,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget . The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. - 2 - 5 .4 .2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5. 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance : (i ) Commercial General Liability Insurance in an amount not less than $ 1 , 000 , 000 combined single limit for bodily injury and property damage , including coverage for premises/operations, products/completed operations , contractual liability, and independent contractors ; (ii ) Business Auto Liability Insurance in an amount not less than $ 1 ,000 , 000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 .6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30 ) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10 ) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5. 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents, officials , and employees from and against any and all claims , liabilities , losses, damage , or causes of action which may arise from any misconduct, negligent act, or - 3 - omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5. 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes ( Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . K. Bar , Clerk BOARD OF COUNTY COIOMMI,SSIONERS Y Deputy Clerk By , L LJ L"-6� � Gary \Nheeler, Chairman BCC Approved : S€p; ember 18 , 2007 Approved : 4 pep-6%A. Baird my Administrator Appro ed as to form and legal sufficiency: s Marian . Fell , Assistant County Attorney RECIPIENT: By: Brothers & Big Sisters of St. Lucie , Indian River & Okeechobee Counties , Inc. - 4 - EXHIBIT A [Copy of complete proposal/application] Big Brothers Big Sisters of Indian River County-JUMP Into Reeding-CSAC of Indian River County Q 7 vs, PROGRAM COVER PAGE ; Organization Name: Big Brothers Big Sisters of Indian River County Executive Director: Dr. Judi Miller E-mail: miilgd@stlucie.kl2.fl.us Address: P .O. Box 547 Telephone: 772-770-6000 Vero Beach, FL 32962 Fax : 772-466-5951 Program Director: Melodee Daniello E-mail: meldaniello(a)bellsouth.net Address: 125 N. Second Street Telephone: 772-466-8535 Ft Pierce. Florida 34950 Fax: 772-466-5951 Program Title: "JUMP Into Reading" wol� Priority Need Area Addressed: Focus III-Child Care Access and Focus I-Mental Wellness Issues Brief Description of the Program: (Taxonomy # PH 150.500- 10)+ "Jump into Reading" a school and site-based program, increases mentoring and tutoring opportunities to build resiliency and literacy skills in Young children with the help of caring adult volunteers who become mentors and role models. The mentors encourage academic achievement school success enhanced emotional-social growth, school attendance and healthy behaviors to help has and girls in Indian River County improve their capacity to succeed to adulthood in a safe healthy and productive manner. Brief Description of the Program: This school and site-based reading mentor program will improve literacy skills encourage school success enhance self-esteem, build resiliency and expand socialization skills. SUMMARY REPORT — (Enter Information In The Black Cells On Amount Requested from Funder for 2007 /08 : $ 27 ;810 . 00 Total Proposed Program Budget for 2007108 : $ 67 ,310 .00 Percent of Total Program Budget : 41 . 3 ` '0 Current Program Funding (2006107 ) : $ 27 ,000 Dollar increase/( decrease ) in request : $ 810 Percent increase /(decrease ) in request * * : 3 . 0 % UnduplicatedNumber o Children to be served Individually : 75 Unduplicated Number of Adults to be served Individually : 75 Unduplicated Number to be served via Group settings : 50 Total Program Cost per Client : 336 . 55 * *If request increased 5% or more, briefly explain why: If these funds are being used to match another source, name the source and the $ amount: The Organization 's Board of Directors has approved this application on (date). 3/12107 Diana Livingston Name of President/Chair of the Board Signa e Judi Miller 'g A Name of Executive Director/CPO J ue 2 Big Brothers Big Sisters of Indian River County-JUMP Into Reading-CSAC of Indian River County ORGANIZATION: Big Brothers Big Sisters of Indian River County PROGRAM: JUMP Into Reading 2007/2008 CORE APPLICATION TABLE OF CONTENTS 'T" the parts of-grant application to indicate inclusion. ,41so, please put page camber where the information can be located. X I Section of the Proposal Pa e # X TABLE OF CONTENTS (check list). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 X COVER PAGE (with signatures) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 A. ORGANIZATION CAPABILITY (one page maximum) X 1 . Mission and Vision of organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . 3 X 2. Summary of expertise, accomplishments, and population served. . . . . . . . . . . Be PROGRAM NEED STATEMENT (one page maximum) X1 . Program Need Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... ....... . ... . . . .. 4 X 2. Programs that address need and gaps in service. . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . . 4 C. PROGRAM DESCRIPTION (two pages maximum) X1 . Funding priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 2. Description of program activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P . . . . . . . . . . . . . . . . . . . . . 5 X 3 . Evidence that program strategy will work. . . . . . . . . . . . . . . . .. . . . 5 X4. Staffing. . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X5. Awareness of program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 6. Accessibility of program. . . . . . . . e . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . b . . . . . . . . . . . ... 5 D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes Xmaximum) . . . . . . . . . . . . . . . . . . . . . . . ... .... . ....... . ...... ..... .. . ...... .... ...... ..... ... .... ... .... . . . ... . .. .... . . .. ... . .......... 6- 10 X E. COLLABORATION (one page maximum) . . . . . . . . . .... . . .. ..... .. . . . . . . . . . . . . . . . . . . . . . . . . I 1 F. UNDUPLICATED CLIENTS X 1 . Projections by Location. . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 X 2. Projections by Age Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... 12 G. BUDGET FORMS X 1 . Financial Budget Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... 13 X H. FUNDER SPECIFIC REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14 1 Big Brothers Big Sisters of Indian River County-JUMP Into Reading-CSAC of Indian River County PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section-label and question that you are addressing. Do not change the Times New Roman 12 pt. font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. Box will expand as you tune. ) 1 . Provide the mission statement and vision of your organization. The mission of Brothers Big Sisters of Indian River County (BBBS) is to foster positive mentoring relationships and bonding with caring adult volunteers so that children grow to be capable, confident, productive, caring, responsible men and women who reach their full potential. The agency's vision is to achieve the promise of mentoring through school, site and community-based "matches" that build resiliency and literacy skills in children while combating risky behaviors resulting in early educational failure, increased drop-out rates, substance abuse, mental health issues, gang participation, early and persistent antisocial behavior, delinquency, truancy and teen pregnancy. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. BBBS is a structured mentoring program intended to improve the capacity of children in Indian River County to succeed to adulthood in a safe, healthy and productive manner. Each volunteer becomes a role model, friend, and mentor to their "Little Brother" or "Little Sister". Prevention and early intervention services are provided through community, schoottsite-based mentoring and family support services. Expertise in volunteer recruitment, background screening, interviewing, assessment, training, matching, one- to-one mentoring, case management, program evaluation, and counseling enables the Agency to consistently meet their goals and objectives. Mentors undergo a careful screening process, orientation and training prior to being matched. Thereafter, Case Managers provide ongoing supervision and support. Matches meet weekly. Regular contact is maintained among the Case Manager, volunteer, parent, and child. Goals are set for and by the children. All aspects of the program are governed by Big Brothers Big Sisters of America (BBBSA) Standards of Service. These are nationally adopted, strict standards to ensure BBBS agencies are providing a quality mentoring service. BBBS is outcome based and has been acknowledged for its ability to promote bonding, healthy beliefs, clear standards, positive attitudes, life skills and academic results by reputable researchers such as Public & Private Ventures and CTC Prevention Strategies: A Research Guide to What Works. Our prevention program helps children achieve significant outcomes with respect to grades, attendance, conduct and self-confidence. Big Brothers Big Sisters has a track record of local, state and national success. Our agency was 1 of 10 selected throughout the nation to participate in Bridgespan strategic planning. We were also recognized in the top 35 performing agencies in the country out of more than 420. Volunteer Florida has just completed a statewide study of mentoring outcomes indicating that BBBS clients in Florida have shown marked improvement in reading and math along with significant increases in attendance and large decreases in discipline referrals compared to non-mentored students (Florida State University, 2003 , 2004, 2005, 2006). Our target client population is diverse and inclusive serving students, countywide, ages 6- 18 from varied ethnic backgrounds. This year, the agency has expanded to include a "Children of Prisoners" (COP) program targeting children whose parents are incarcerated in State or Federal prison. 3 Big Brothers Big Sisters of Indian River County-JUMP Into Reading-CSAC of Indian River County B. PROGRAM NEED STATEMENT (Entire Section B not to exceed ane page. Box will ex and as ou e 1 . a) What is the unacceptable condition requiring change? Every child's future depends on his ability to read, write and build relationships. But too many children, in Indian River County, start school at a disadvantage, hindered by a lack of readiness skills and poor socialization skills. b) Who has the need ? The target population includes 75 students enrolled in Kindergarten, I " or 2 grades along with BGC clients. The site-based component allows our organization to serve children year-round. The schools have been selected by the Superintendent and the Director of Elementary Curriculum based on the number of students on Free & Reduced lunch, the percentage of children performing at Levels 1 & 2 on FLAT, absenteeism rates and the number of discipline referrals. Clients are referred by their teachers based on need and a mentor's ability to make a positive impact. Teachers refer children when they begin demonstrating reading problems, early academic failure, low motivation for education and risk factors such as poor self- esteem, excessive absences and/or anti-social behavior. Despite their young age, children are already struggling academically and socially. Members of the target population are frequently eligible for free or reduced lunch. Eligibility guidelines are worded carefully to avoid duplication of services for clients who are already receiving assistance through Exceptional Education or Federal Programs. c) Where do they live? They live in neighborhoods characterized by economic and social deprivation such as areas in the 32948, . 3296D, 32962, 32967 and 32968 zip . codes. d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. Local statistics show that 39% of Indian River County's school children are considered "economically needy." However, rate of growth in the number of impoverished children in the county exceeds state and peer counties. Research reveals that students living in poverty are more likely to develop problems linked to school failure, delinquency and teen pregnancy (St. Lucie Hand-in-Hand 14). A high percentage of the adults (24%) have very limited literacy skills leaving their children with minimal exposure to books, words and the support they need, at home, to help them read effectively. (Florida Adult Literacy Survey). Data elicited confirms concerns over academic achievement in 2006-07: Poverty, illiteracy and excessive absences have led to academic failure as confirmed by 31 % of the 3rd graders who score at level 2 or below on the FCAT thus indicating limited academic success. Of particular concern is the apparent achievement gap evident in minority students scorin at levels 1 or 2. 2. a) Identify similar nroerams that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. a) Other mentoring programs, available in Indian River County, include: Youth Guidance, RSVP, Community Church, Gifford Youth Center and "Take Stock in Children." We have also implemented an AmeriCorps Florida Reads Program and a BISS "Jump into Reading" program, funded by Department of Education and BBBSAF. b) Explain how these existing programs are under-serving the targeted population of your program. Youth Guidance does no school-based mentoring and the other Indian River mentoring programs, including "Take Stock in Children" tend to target older elementary, middle and/or high school children. Despite the presence of 75 BBBS mentor relationships in the State funded BISS Jump program (at Dodgertown, Glendale and Citrus) and the 60 to be served by AmeriCorps next year (at Thompson, Fellsmere and Vero Beach Elementaries), we need to be able to continue helping at Highlands, Sebastian, Treasure Coast Elementary School and Sebastian BGC thru CSAC funding. This, along with the gap referenced in the Community Needs Assessment, indicates that we are currently underserving our target population. 4 Big Brothers Big Sisters of Indian River County-JUMP Into Reading-CSAC of Indian River County C. PROGRAM DESCRIPTION (Entire Section C, 1 - 6, not to exceed two pages. Box will expand as you type) 1 . List Priority Needs area addressed. Focus III-Childcare Access and Focus I-Mental Wellness Issues. 2. Briefly describe program activities including location of services. (Taxonomy # PH 150.500-10+) Big Brothers Big Sisters provides role models for young children in Indian River County who are at risk. The CSAC Jump into Reading mentoring program is school and site- based at Highlands, Sebastian, Treasure Coast Elementary and Sebastian Boys & Girls. Club. It revolves around one-to-one reading mentoring to promote school success, improve literacy and increase socialization skills. Mentoring services are generally delivered in the media center; however, volunteers have the option of working in the classroom. Activities related to mentoring and family literacy services involve: client referral from teachers; parent . permission; client interview; pre-testing; volunteer recruitment; background screening; volunteer training to promote best practices in mentoring that support the social development strategy model; one-to- one mentoring; case management with volunteers, clients, teachers and parents to promote school success and healthy lifestyles; family literacy; post-testing; evaluation & assessment; reassessment of need; client satisfaction survey; case closure; referral and follow-up. Intended outcomes revolve around on-grade level promotion, enhanced literacy skills, academic improvement, consistent school attendance, increased self-esteem, enhanced emotional-social skills and the ability to build positive relationships to promote healthy lifestyles and increased resiliency. 3. Briefly describe how your program addresses the stated need/problem Describe how your program follows a recognized "best practice" (see definition on page 12 of the In and provide evidence that indicates proposed strategies are effective with target population. Mentors make a commitment to be a dependable, steady presence in a child's life. They meet with their student, one hour per week in two, 30 minute sessions and provide protective factors that help build resiliency and limit exposure to risks. (Site-based program runs 2 to 4 hours per week and includes recreational activities.) Time together is spent building a relationship, reading aloud, responding appropriately to a child's reading, promoting writing, praising efforts and making reading Am ! Mentors learn to build personal connections to books to promote academic success. They are urged to make stories come alive and share related experiences that can broaden the child's world of knowledge. Volunteers reinforce the association between oral and written language while emphasizing good attitudes about learning. Mentors utilize Book Buddies activities to reinforce phonemic awareness, phonics, fluency, vocabulary and comprehension. This source was designed for volunteer use and is based on a balanced reading approach adopted at the state level by Department of Education. Each match session includes work with familiar books, word study (word bank, alphabet basic phonics and phonemic awareness), writing and new books. KeepBooks are sent home with the student on a weekly basis. Parents are encouraged to read aloud with their children at home to reinforce reading skills and promote family literacy. The Case Managers supervise and support matches; assist in ongoing goal setting; monitor school performance; expedite other referrals when appropriate; and act as a facilitator among key stakeholders. Follow-up continues on a bi- monthly basis for a period of 8 months after they have exited. Big Brothers Big Sisters (EBBS) is a structured mentoring program that has been acknowledged, as a "best practice", by such reputable independent researchers as Public Private Ventures (1994, 1996, 1999) and Communities That Care Prevention Strategies: A Research Guide to What Works, 199 for its 5 Big Brothers Big Sisters of Indian Riva County-JUMP Into Reading-CSAC of Indian Riva County F romote healthy beliefs, clear standards and bonding. According to these resources, tors help fight risk factors such as early academic failure, lack of commitment to nation, rebelliousness, early and persistent anti-social behavior and early initiation of havior. Resiliency research — the study of youth who have "beaten the odds" — points nce of a caring adult as the pivotal reason why children who should have succumbed us life circumstances instead thrive as a result of mentoring (Public/Private Ventures, 1999). Empirical reading research supports the use of Book Buddies, with volunteers, as significant improvement has been demonstrated with emergent and early readers (Morris, Shaw & Pemey, 1990; Juel, 1991 & 1996; Invernizzi et al., 1997; Wasik, 1997), Studies indicate that the best results are achieved when students are identified early and enrolled in prevention programs in primary school before they have a chance to fail (Farrington, 1991). "Jump into Reading" places a strong emphasis on early prevention targeting Kindergarten through 2nd aders. 7per affing needed for your program, including required experience and estimated week in program for each staff member and/or volunteers (this section should o the information in the Position Listing . on the Budget Narrative Worksheet). es: a Case Manager (40 hours), a Volunteer Recruiter (10 hours), a Program Manager se Managers must have a minimum of a Bachelor's Degree in Social Work (BSW) or d with experience in social work or education. The Volunteer Recruiter must have a minimum of an Associates Degree with experience in public relations, marketing and sales. LErogram. Manager must have a minimum of a Bachelor's Degree and 3 years of experience. Fincludesteach�ers, ill the target population be made aware of the program? The target population achers, children, parents, volunteers and site-based staff. Teachers are given an in the Spring of each year as they are a critical part of the referral process. Outreach ers is done at the start of school. Parents are informed about our program through a y the school. ' When necessary, there is follow-up by the teacher or a school social ents complete an application/release form and return it to the school. Contact is then initiated by the BBBS Case Manager. The children are interviewed on the school grounds by BBBS staff. Pre-testing is done just prior to matching. Volunteers are recruited through corporations, city and county government, small business, clubs, civic organizations, state agencies, fund raisers, churches, condo associations and retirement communities. Big Brothers Big Sisters also builds collaborative relationships with businesses and other non-profits such as RSVP and BGC to increase our visibility and help us better serve the target population. Site- based staff members are given an orientation in the Fall and Spring of each year as they are a critical part of the referral process at BGC. Fof the program be accessible to target population (i. e., location, transportation, eration)? Our program is highly accessible to the target population. Services will Vero Beach Elementary, Glendale and Citrus through this funding source. n is not an issue as mentoring is offered during the day on campus or at BGC. client referral and scheduling are at the teacher's discretion. Site-based referral ansceung are coordinated with BGC staff. This valuable tutorial/mentoring service is provided at no cost to the school, the sites or the parent. Ease of accessibility, case manager support and capable, trained volunteers keep the referrals coming and the parents satisfied with the service. 6 Big Brothers Big Sisters of Indian River County-JUMP into Reading-CSAC of Indian River County Boxes will ex and as u e. Outcome # 1 : 85% of the youth who have participated in reading mentor activities for 6 months or more will be promoted to the next grade level by June, 2008. Baseline: 2007-2008 IRC School Board promotion/retention records for enrolled boys and girls. Proeram Desizu & Task Manaeement Evaluation Design & Data Collection ------� � (Columns -� 1 -4) (Columns 5-7) 3 4 5 © 7 Program Frequency Responsible Parties Expected =,ndicatorActivities (how oRen) (who) Outcomes/change (why)(what) To provide 1 to I 1 hour weekly in Mentors will provide Increase reading skills to Grades will show Report Cards 9 week progress reading tutoring two, 30 minute tutoring. Prior to enhance academic academic progress such rept sessions intervals being matched, they performance within the that a minimum of 80% will "pass" target population. of the clients matched background 6 mo. or more will be screening, eligible for "on grade interview/assessment level promotion'. and receive training To follow a case Review on a Case Manager and Increase academic 900/o of the clients who Case Manager Monthly Assessment plan for each client monthly basis Mentor performance are matched 6 months Supervision of client Progress thio that has or more will . Notes and Case Manager documented needs, demonstrate academic Mentor Daily Supervision and gpl� and action progress as per mentor Log Sheets review of Daily Log observations. Sheets completed by the mentor. 8 Big Brothers Big Sisters of Indian River County-JUMP Into Rending-CSAC of Indian Riva County Boxes will ex and as you e. Outcome # 2: 80% of the youth who have participated in reading mentoring-activities for 6 months or more will improve reading performance in one or more areas of the DIBLES by June, 2008. Baseline: pre-test scores from the reading achievem 2007 — 2008 school year. ent instrument for Program Design & Task Management Evaluation Design & Data Collection (Columns 14) �--- (Columns 5-7) 2 3 4 L-- -'-- 6 �7—1 Program Activities Frequency Responsible Parties Expected Indicator Data Source (what) - (how often) who Meas Time of (who) Outcomes/change Measurement (where) Measurement (why) (evidence) (when) To assess reading Pre & post Case Manager and IncreasedI I Scores on the DIBLES Bi-annually in performance testing Reading Coaches reading skills DIBLES (Dynamic September and (completed within the target (Dynamic of May (upon twice per population Basic Early match and at the year.) Basic Skills) end of the rotocols schoolyear) To provide I to 1 1 hour Mentors who will be Increased 80% of the clients Case Manager Monthly reading tutoring weekly in recruited, "pass" readingskills matched 6 months Supervision Assessment of sessions , , two, 30 background within the target or more will demonstrate Notes and client progress minute screening, population. academic progress Mentor Daily thru Case intervals interview/assessment in fluency, Log Sheets Manager and training prior to comprehension, Supervision and being matched. phonics, review of phonemic awareness and Mentor Daily vocabulary as per Log Sheets mentor completed by observations. the mentor. 9 Big Brothers Big Sisters of Indian River Comny-JUMp into Reading.CSAC of Indian Riva County Boxes will ex and as ou e. Outeom #3 : 80% of the Youth who h ve artici ted in on -to-one school or site-based mentoring. for 6 months or more will im rove erform ce in one or more areas of the Florida tcome Assessment Re ort re azdin rad attendance disci lige and/or socialization skills by June 2008 Baseline• FGAR pre test scores For 2007 2008 school year. Program Desien & Task Management Evaluation Design & Data Collection (Columns 1 -4) ---- (Columns 5-7) Program Activities Frequenryltesponsibk Expected Indicator Data Source (what) (how often) Parties who Time of (who) Outcomes/change Measurements (where)) Measurement (why) (evidence) (when) To survey progress Three times Teachers, Improved grades, Family, FOAR Survey, Upon match, mid regarding grades, per year mentors, attendance, teacher, and Case Files, year and at the attendance, discipline parents and discipline and mentor Report Cards end of the school and socialization children. socialization observation PIAT Scores (for year skills skills BGC collaborative clients To provide one-to- 1 hour Volunteers will Improved A minimum of Report Cards 9 week progress one mentoring weekly in be recruited, academic 80% of clients PIAT Scores for reports two, 30 "Pass" performance, matched 6 BGC minute background attendance, and months or more collaborative intervals screening, conduct within will improve clients interviewed, the target performance in assessed, population, one or more trained and areas of grades, matched attendance, & conduct 10 Big Brothers Big Sisters of Indian River County-JUMP Into Reading-CSAC of Indian River County E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program 's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative A nev Resources provided to the program Provides space for Advisory Board Meetings and Our Savior Lutheran Church Orientation sessions. School Board of Indian River County Provides space for mentors. Furnishes referrals and report card information on each client. Provides feedback on reading skills, behavior, attendance, and self-esteem. Refired Senior Volunteer Proam Recruits mentors Literacy Services of Indian River Initiate planning for Family Literacy Coalition; joint Coun rovision of famil litArnov worksho s Incubator program is providing office space and United Wa of Indian River Coun a ui ment for BBBS of Indian River County Vero Beach Police De artment Provides release-time mentors Indian River Sheriff's Department Provides release-time mentors Boys & Girls Club of Indian River Collaborates on the TEAM Mentoring program at Boys County & Girls Club. BGC clients are matched with BBBS mentors who work one-to-one with tutoring, mentoring, recreation and tennis instruction two to four hours per week City of Sebastian Allows BBBS & BGC to utilize their tennis courts for TEAM mentoring at a minimal cost 11 Big Brothers Big Sisters of Indian River County-JUMP Into Reading-CSAC of Indian River County K UNDUPLICATED CLIENTS Number of Undu licated Clients by Location LastFSscal Year Current in seal Year 3 Neat Fiscal Year Location ," AMiial ZOOSfis06 Budget 2006/07 Project�o 2007/08; Unduplicated Clients Unduplicated Clients Unduplicated Clients North Indian River Co. 75 75 100 South Indian River Co. 75 75 100 Indian River Co Total 150 1. 50 200 Greats Stuart - - - Hobe Sound I - - - Indiantown - - - Jensen Beach - - Pahn City - - Marlin County Total - Fort Pierce Port Saint Lucie St. Lucie Co. Total Other Locations TOTAL SERVED 1501 150 200 Number of Und licated Clients by Age Current Fiscal Yearear Location Budget 2006/07 b Individuals Group 7 - 1 0 to 4 - re-school - - - - - 5 to 10 - 1 75 - 75 - 75 25 11 to 14 - (Middle) - - - - - 15 to 18 - School - - - - - Total Children 7511 751 75 25 19 to 59 - Adults 35 - 35 - 35 13 60 + Seniors 40 - 40 - 40 12 Toral Adults 75 - 75 - 75 25 TOTAL SERVED 150 - 150 - 150 50 12 Oak sig arolhen sig ebten of Indian River C tt WMP Imo Reeding 2007=2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your Program. From this worksheet your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME: Big Brothers Big Sisters of Indian River County FUNDER: CSAC of Indian River County CAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place. Gray areas should Lbe used for providing information and calculations only. y - ,>� �;'i3.1��iT"§�ix` ''r&' v � y�REVFNLES � * ` � � tal ��rogram $�ua�ge7 ` r 1Bur/9 i �� ,} �ud etgc raA'4�,+ : `� 1 Children's Services Council-St Lucie 373,291 .0 2 Children's Services Council-Martin 3 Adviso Committal-Indian River q7 ain nro 27,81D. - 42,093.00 4 United Ws St Lucie Coun 96,000.0 6 United Ws -Martin Coun _ 6 United We -Indian River Coun - - 129000.oD 7 De rbnent of Children i Families 8 Coun Funds . 9 Contributions-Cash 4,000.00 20,000.00 10 Pro ram Fees 11 Fund Retain Events-Net4,OOD.00 163,130.00 12 Sales to Public - Net 13 Membershl Dues - 10.000.00 14 Investment Income 16 Miscellaneous 16 Le sties 6 Be uests 17 Funds from Other Sources 31 ,500.00 368.989.0 16 Reserve Funds Used for Operating 19 In-Kind Donations (not Included In total) 7,200. 20 TOTAL REVENUES doesn't include line 19 $67 310,00 $27 810.0 $1 ki07 503. .. r � df'"�r r ' . . * m-t ^ 3'c� w +3Y } " ' • 2 -�>Fj,..$ r'y�xt�Vf.}` °" -.v.',O �Ts>tat .11ge�ie�y' �: v p x. •.{,_ .,S''t`-'. �da�f'",* �L�.. �' �� ��9a . *cr,� �"�';"�•. i ��d` �'fr:�.:% d tt Salaries - (must complete chart on next page 424600.00 24AS7.W 8324801 . M FICA - Total salaries x 0.0765 3,258.00 19970.Od 63,709.00 remen - onus pension or qua t I '3 staff . ea - e Ica en o - erm 4 Disab. or era ompensa on - amp oyees x 5 rate 635.00 370.00 12,408.00 on a nemp oymen - prole 6 employees x $7,000 x XT 6 rate 1 , 150.00 60 1 3-00 22,485.06 B,� Big BrolheM Big Sisters of Indian River Courdy4UMP No Reading SALARIES . s 1 Gross Annual Safety Portion of Salary on Proposed ' 111 % of Gross Annual POSITION LISTING Funder specific Budget Salary Position Tide/ Total HrwWk:. (Agency) - Pmgram ; Requested(GA) . U"Mple: Eseerdlve0ireetarl/0hrs 7Q000.00 10,000.00 50000.01 7.14% Program Manager/40 hrs. 539000.00 10,600.00 0.00 0.007 Case Manager/40 hrs 25,750.00 25,750.00 24,867.00 96.57% Volunteer Recruiter/40 hrs. 1 263522.00 6,250.001 0.00 0 .000/ #DIV/O ! #DIV/0! #DIV/OI #DIV/0 ! #DIV/O ! #DIV/0! #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIV/0! #DIV/0! #DIV/OI #DIV/0! #DIV/Of #DIV/01 #DIV/OI Remainin positions throughout the agency 727,529.00 Total Salaries $832b8bl .00 $42,600.00 $24,867. 2.990/ X, (Fvl derSp�c cBuaYge �x r � u G_ V'v �� :• , �' a ; .� w z �. F/CA 785% k Pensfon 11eHfM WPrkeYs^ Ifnemplfryme 3oMl Fefnges Funder-. COlnmgCOnly ml/nBX110 ?6) PKrra Pu pamet r 4j(x9i1 kla ' r wr' ahs rnCpm¢aIs Speelflc r Pas�rqy,,� T1tlaJ �o iHrs/wk � a ' �.. U , '`i'`,1.` ;'..'��fi ,r`t "2m S* , . x . :y K -; . ' � . ,x... V i < • x. ns Eiimp/e `terse atanagerfaorirs, i�; « 6280 '':700.00 '80000 =;'30000 %; Y00 OD , . 1,58250 Program Manager/40 hrs. 0.01 0.00 - 0.0 Case Manager/40 hrs 24,867.01 1 ,902.33 - 370.0 603.DO 2,875.3 Volunteer Recruiter/40 hrs. ().ODI 0.00 0.001 0 0,001 0. 00 D.0 0 0.01 0. 00 0.01 0 1 O.Oil 0.00 0.0 0 0.00 0.00 0.0 0 0.0 0.001 0.0 0 0.01 O.Do o.o 0 O.D01 0.001 1 f 0.0 0 1 0.001 0.001 1 0.0 0 0.011 0001 1 1 0 .0 0 1 0.001 0.00 0.0 D 0. 1).001 0.0' o 0,0O.C)01 0 . OL 0 0.01 0.00 0.0 0 0. D4 0.001 0.0 0 - O.ON O.Dol 0.0 0 O.ON Oml 0. 0 0 - - 0.01 0.001 O. D Total Funder Request FringeBeneft $24,867.01 $1 ,902, 31 $0. 0 $0.0 $370.01 $603.Oq $2,875.3 snrmm en Big Brothers 819 Sisfen of Indian River CwnWUMP Inlo Reading A B C - EXPENDITURES proposed Total Program Budget Funder Specific Total Agency Budget Budget 27 Travel-Daily 1 ,455.00 15,529.00 4 of Staff x average A of milesAvk x 50 wks x - $=. Estimated Daily Travel/Mileage Reimb. 28 Travel/Conferencesrriaining 15,371 .00 National Conference (cost per staff) - - Training/seminar (cost per staff) - Oher,Trainings (cost of travel, lodging, regisuetion„food) 29 Office Supplies 1 ,700.00 121685. 00 Offico supplies (monthly average x 12 months estimated cost of office supplies based oir"pie"sefit history. 30 Telephone 700,00 9,300.00 p Phohg linei x average Cost per month x 12ABhths- 'local phone cost JeTaa>�e long tlistance tails x 12 months.= - %R c o. . sbma tliostoflongdisle nce 31 Postage/Shipping 500.00 7,500.00 0 11eny Mailing of Newsletter spBOB events, eta Bu�k'tn#flings -`appeals 3 Utilities 0.00 3,800.00 Electricity{$ x 12, months) . p eeit, ewes $ x 12 months) 12 months) ' 33 Occupancy (Building & Grounds) 1 ,200.00 21 ,000.00 3�1o1'YgagelRant{$ x,l2months) - ' aniEo ial( x.12 months) �aro}t6091M6iht ($ x 12 months) 91�ea�sta(e Taxes. . . 34 Printing a: Publications 600.00 5,000.00 I Wte�y Newsletter ($ x 4) iete`iheaCs; Envelopes, etc: : 'npralsm materials 3 SubscnpSonrDues/Membershi s 1 ,900.OD 15,29 ;.D0 e n ' srilpto Nat onal Organization n"pt1ons to Newspaperalmagazmea ' e . 38lnsurance 3 975.00 18 034.00 '�,. CtoAsO(fiCers-l.iab ,ommeraal/General I nsurence:: 37 Equipment: Rental 6 Maintenance 250.00 4, 932.00 Cepierlease($ x 12 months) - s &efiess0 {� x'12, months) 3opter�llillntenance{$ x12 months) ofrtpLtsrr Jl6in nance ( $ x 12 months) 38 Advertising 275.00 5,ODO.OD 4 -.2epa� �Brads F�ndrafssingads/promotions ' .0th' r=lv ca ciis) .. . . .: : .. :. _ .: 39 Equipment Purchases:Capttal Expense 0.00 90D.OD con, piifer//nopitor (¢ x $) +� : , . Big Brolhera Big Siriara of Indian Rivu CmnlyJUMP Into Reading 40 Professional Fees (Legal, Consulting) 0.00 21500.00 • Legal advice ( estimated #hrs x $) • Consultant fees` • Other 41 Books/Educational Materials 800.00 5,200.00 • Books/videos :,; Materials-($ x staff) 42 Food & Nutrition 0.00 3,900.00 Meals ( # meals x clients x 5days x 50 wks) Snacks . 43 Administrative Costs 0.00 0.001 • Admin. Cost{% oftoEalbudget) - 44 Audit Expense 335. 5, 100.00 e 4 � . # - • lndeperidentAGddR&16W, � - •`` 4 Specific Assistance to Individuals 0.0 0.00 Medlcal83SISismCe Mes13/Foed *n 01-1 yr zY,+.Cv�"^` + J�EI,tfASSlStanCE "g , • Other z a c x z ,� x F e ' , ..� v .u•s` s r� F s n.F° a tr . _ x(` � c' r 45 OtherMiscellaneous 4,350.00 6,300.00 Background chedr/drug test a r � .. '� s.r � ..t z' q ^ i €'sus � ��, 'Le sr I �, t �. •` a.� 1+Y .� '3 z. -,. w - � .: 4Other/Contract I t627.001 1 18,754.00 SUIT contfect for ptrogram varvices ,rjsr, 4t1 TOTAL EXPENSES - $67,310.00 S2-1,810.04 $1 , 107,503. 64712007 - s-t 2007-2008 CORE GRANT APPLICATION TOTALAGENCy BUDGET AGENCYIPROGRAM NAME:81 Brothers Sf Sister of Indian River county-JUMP Into Reading FY OM FY 06107 FY07106 % INCREASE FYE FYE CURRENTVS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. c-cN. 6yc°I. a REVENUES BUDGETED BUDGETED t Children's Services CouncllSt Lucie 11111,825.001i 228614.00 373 291.00 63.28% 2 Children's Services Council-Martin 0.00 3 Advlaory Commlttee4ndlan River 211,6117.0DI 26363.00 42.093001 59.67% 4 United Way-St Lucie County 1116,124.001 82,447.001 qR non nnl 18.860d a United WHY-Martin Countv 00 1 1 6 United We -Indian River County 12 000.00 7De artmant of Children 3 Families 0.00 6 Coun Funds 0.00 9 Contributions-Cash 44,131.ODI 22.064.001 2 000 nn -9.35 10 Pro ram Fees I0.00 11 Fund Raisin Events-Net 110144.00 1701939.001 is3. ian.00 7 13°/ 12 Sales to Public-Net I0.00 13 Membership Dues 0.001 83o.001 10 non not 1104.8200 11 irrvestment Income 0.00 16 Miscellaneous O.DO 16 Le sties 8 Bequests 17 Funds from Other Sources 293123.00 329 997.00 366 989.00 11 .82°° 1s Reserve Funds Used for O eradn 0.00 19 In-Kind Donations ma ineweee a mu0 7200.00 7200.00 7200.00 0.00° 20 TOTAL 77J 864.00 8612 00 1707503.00 26.59° EXPENDITURES - d ' 21 Salaries 512568.00 570050.00 2 01A0 46.090a 23 FICA 23 40 5D5.00 43 291.00 63 709.00 °47. 16 Retirement � : D. D 24 LifeMealth 0.00 u Workers Com nsation 7637.00 8493.00 12408.00 46.10 z6 Florida Unem I ment 9.718.001 22 485.00 157.910 . tT Travel-Dai 11529.00 15.529011114j8% zEWShipping ConferencesRrolnin 28 090.00 12.794-001 15.371 .001 _ 2Office Supplies 13.685.001 13.941.001 12.635.001 -B. Jne 6 638.00 7.740.001 3 00 20.19%] 31WShl In 4181.00 7460.00 75 00 054%32 35DO.00 J 979.00 3 0.00 -4 50841 33n uildin 6Grounds 1 816.00 21536.00 2100 .00 -249°1.1 34 & Publications 3 246.00 6 609.00 5 0DODII 5 24041 35 IonlDueslMembershi s 1�3 751.001 15.298.001 15 295.0 -0.010 36 insurance 15,513-001 18-288.001 18.034.001 -1 .38 37 E ut ment:Rental & Maintenance 6136.00 4.932-001 4932.00 0.00°° ss Advertisln 3.640.00f 9-85A.001 5 00 .DO -27ASV 39E ul ment Purchaaes:C9 ital-Expense 1.240.001 2.267,001 900.0 -60.1294 40 Pro set net Fees a at Consulting) 1 753.00 5 089.00 2 500.00 -50.B7°, 47 BookslEducational Materials 10081.90 .00 .48.4204 - 42 Food 6 Nutrition 3.961.001 3 900.00 -1 .54 43 Administrative Costs 0.00 " Audit Ex Hose 4,5D0.DO1 4.500.DDI 10D.OnI 11.3 w 45 S ecific Assistance to Individuals 11576.001 0.00 480thedMiseellaneous 9949.D0 6418.00 6 Ano.D0 .1.64% n OthedContrsct 6500.00 15924.00 1674.00 .0.90 48 TOTAL 1.35300 813 528.00 1,107,503.00 36.14% .; .` :y+-C3 dw+' rY..'. -:. GY•I: N +•-v rx ,:. :: `.°ei.`,x. i +:. u; � , .yp;.- , ;:./>q ;nu., - 49 REVENUES OVER/ UNDER EXPENDITURES 72 611.DO 47,726,00 O.DO1 00.00% es Bq arOun 04 SYI�+ M Y W n 1NSGbw/.NMI Mb BMq 20W-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: Big Brothers IQ Sisters-JUMP Into Reading FY0610a FYOG07 FY 07108 % INCREASE FYkv FYE FYE CURRENTVS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED Jw C aL BlhaL 8 REVENUES BUDGETED BUDGETED 1 Children's Services Coune6ffi. Lucie O.DD 2 Children's Services Coune6•Yartin 0.00 - 31Advisory Committee4milea Ricer 2708000 27000.00 27810.00 3.00% Imm nited Wa -St. IF=Mm e Cou D.OD nited Wa -Maoun 0.00 nked Wa -IndNer C 0.00 artment o/ ren R FaTies 0.00 un Funds0.00 ntdbutions•C200000 2 500.00 4 ODO.011 60.00 ram Fees0.00 rth Raisin E •Net 4 0000iles W Pubile- - 0.00 iembershi Du0.00 85tmeOt IDCO0.00 teellaneous O.DD 1a aeies S 8 0.00 17nds from Othurces 22 436.00 30968.00 31 500.00 1.72%isserve Funds for O 0.007aHind Donatiow induawkso q O.DO20TAL51 516.D0 60 468.DCM258.0012.07 11 .320ENDITLIM21laries 32500.00 38000.D012.1104 22 FICA 1 812.50 2,907.012.072 RedremeM 24 LlfefHeslth 25 Workers Com ensaflon 647.00 566.002.190/2a Flodda Unem I ment 0.00 O.DO2 Trave4Dail 1401.00 1423.002.25% b cesfTraining I 0.00 20 Office Su Iles 1.485.DOI 1 664.00 1 .7oo.001 2.78 J Teb one 650.001 674.ODI 700.00 3.86% 71 Posta elShi i 489.001 492.001 500.00 1 .630/J 32 UtIIIUes 0.00 1).001 1 0.00 s Oceu ne Buildin 8< Graeak 300.001 11.200.001 1 .20D.00 0.000 >• Printi b PublieaDorrs 492.001 579.001 600.00 3.810 35 3ubserl onlDueeiMamberafte 1.400.001 I.B50.001 1.90o.001 2.7004 3a Insurance 3.300 6 DO3.740.001 97 .00 6.280 s7 E u ment:Rental3 Mainterlwce 0.001 230.001 25D.OD1 8.700 38 Advertisin 209.501 247.001 275.001 11.340 ss E ui meth Purohasesicapitairipensr, 0.001 0.00 - .00 _ 4o Professional Fees al Coaseltin0.001 0.001 0.00 41 BobkslEduaSonal Metedele O.ODI BOO.ODI 8DO.001 0.0004 42 Food d Nutrition 0.001 O.DDI 0.00 43 Administrative Costs o.001 O.DO 0.00 44 Audit EX rise 320.00 335.00 335.00 0.00 as S eclfle Assistance to Individml5 D.OD 0.00 0.00 46 OthedMiscellaneous 41210.0 4177.00 4 35D. 0 4.1404 47 Other/Contract 2,300,00 1585.00 1.627.0 A320 48 TOTAL 51 516.00 6D 468.00 7 310.OD 49 REVENUES OVERffUNDM EWBIDITURESI 0.00 0.00 0.00 vrmw H Big Bi°gam Big Slake d Intron RW Cwnir.NMP Inro Raadit 20074008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : Big Brothers Big Sisters of Indian River County-JUMP Into Readi FUNDER: CSAC of Indian River County A B C FY 07108 FY 07/08 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col. B/col. A EXPENDITURES 21 Salaries 42 600.00 24867001 58. 37% 22 FICA 3 258.00 1 . 970.001 60.47°/a 23 Retirement 0. 00 0.00 #DIV/01 24 Life/Health 0 .00 0.00 #DIV/01 25 Workers Compensation 635.00 370.00 58.27% 26 Florida Ur GM to ment 1 150.00 603.00 52.43% 27 Travel-Dail 1 455.00 0.00 0.00% 28 Travel/Conferences/Trainin 0.00 0.00 #DIV/01 29 Office Su lies 1 .700. 001 0.001 0.00% 30 Tete hone 700, 001 0.001 0 .00% 31 Posta a/Shl in 500.OD 0.00 0.00°/a 32 Utilities 0 .00 0.00 #DIV/0! 33 Occu an c Building & Grounds 1 200.00 0.00 0.00°/a 3a Printin & Publications 600.00 0.00 0. 00% 35 Subscrf tion/DueslMembershis 1 900.00 0.00 0.00% 36 Insurance 3 975.00 0.00 0.00% 37 E ui ment:Rental & Maintenance 250. 00 0.00 0.00% 38 Advertlsin 275.00 0.00 0.00% 39 E ui ment Purchases: Capital Expense 0.00 0.00 #DIV/01 40 ProfessionalFees (Legal, Consulting) 0. 00 0.00 #DIV/Ol 41 Books/Educational Materials 800 .00 42 Food & Nutrition 0.00 43 Administrative Costs 0.00 44 Audit Expense 335.00 45 5 Pacific Assistance to Individuals 0.00 46 Other/Miscellaneous 4.350.01 47 Other/Contract 1 627.00 48 TOTAL - $67,310.00 , !n e6 ewwm eo s nm arwu n cnay.Wao M R"dno 2007-2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: Big Brothers Big Slaters of Indian River County-JUMP Into Reading FUNDER: CSAC of Indian River County - LINE EXPLANADON FOR VARIANCE , - Chi We Co Lucia IM funding receivedforma pmgmm Ch Id M C IlMorlin IND funding received for this program Luc C tv INo funding received fmtha pmgram A Re IND funding meeived for this pm9ram I n No funding received fm this pmgmm fCh ran & FamiliesNo funding received forthis proanum Funds I No funding received lmthis pmgram -C In IBBBS is inskiding an Annual Fund Drive to inaease contdbuUons No fundIn2 remNed for this program NO funding received for this pmgram bl I No funding received for this pmgmam Mamhoershlo bums No funding received M this program Invesleffem Income I No funding received forVw owgram No funding mceived for this paxparn - Legacies & secivalls INO funding received for this progneR s F U No fundingreceived for this ram M N Incl I IS ees rb sol receive rebremand benefds Em do not receive Flamlreeeh Mwmnce bsrMtr Floridam BOBS lust smiled to pay Into the Florida Unemployment sysimn. Up unW this point we wem operaf Ingunder the reimbumade plan. T yefflConlipuencosrTrainino INo conferance have! expenses have been alloalsd to dris pwram ' utillues No expenses in this category. Weare a one of Unimd Ways incubatoragendes and mttive no ulifty be uhwwnt No expenses in this In I n I Con No in this Noexpenses in the Adminkaratin Cosis No expenses In this category ale fe Individuals Na wmanses in this snaom Be BieNm Bq SY1m✓nM RM Caunp�.NN v Ime P nJn 0 2007=2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME: Big Brothers Big Sisters of Indian River County-JUMP Into Reading FUNDER: CSAC of Indian River County nFICA NE ITEM - -n ' : <;- EXPLANATION FOR VARIANCE, - CSAC hm " is l ' dewled to nese mane able FlCA W.C. an unem me 011ier ea nxa ere ed b BBBS CSAC funding is primarily devoted to case manager salary, FICA, W.C. end unemployment. Other expenses am being picked up by BBBS CSAC funding is primarily devoted to ease manager salary, FICA. W.C. and unemployment. Other expenses aro being picked up by Workers Compensation BBBS BBBS has always operated under the reimbursable plan with Florida Unemployment This year, webegan the regular deduction Florida Unem foent s rem #DIVIO ON #DIVroI #D rol vim] AIDIVro1 #DIVmI 5p11D01 &6 Big Brothers Big Sisters of Indian River County-JUMP Into Reading-CSAC of Indian River County H. FUNDER SPECIFIC REQUIREMENTS MEASURABLE OUTCOMES FOR LAST YEAR. (This section not to exceed two pages) Note period outcomes/results reflect: Octoberl, 2006 to September 30, 2007. OUTCOMES RESULTS List all elements of last year 's measurable outcomes. List the results of the outcomes. Cut and paste from last years application 1. 85o/a of the youth who have participated in Caseworkers continue to take a proactive reading mentor activities for 6 months or more approach by reviewing clients' academic will be promoted to the neat grade level by June, progress on a regular basis during supervision 2007. Baseline: 2006-07 IRC School Board calls/visits with volunteers, students, and promotion/retention records for enrolled boys teachers. Reports Card information is collected and girls and evaluated quarterly to determine the need for additional referrals. Clients appear to be on tract to meet this goal. When additional assistance is required, referrals are to be made to the school guidance counselor, or appropriate collateral agency. Parents are encouraged to enroll their children in site-based and summer program such as T.E.A.M. at the Boys and Girls Club and Gifford Youth Center. Retention/ promotion rates are not yet available for this year; however 86.5 % of the clients served were. promoted to the next grade level in 2005 — 2006 . FY. 2. 80% of the youth who have participated in Caseworkers continue to review clients' reading mentoring activities for 6 months or progress in phonics, phonemic awareness, more will improve reading performance in one vocabulary, fluency, and comprehension on a or more areas of the DIBLES by Jane, 2007. regular basis during supervision calls/visits with Baseline: pre-test scores from the reading volunteers, students, and teachers. Tests results achievement instrument for 2006-07 school year. are shared with reading mentors. Ongoing training is provided to help volunteers with strategies for reading, word study, and writing. DIBLES post-test scores will not be available until the end of May; however, clients appear to be on track to meet or exceed this goal. 96.4% of the children served in 2005 — 2006 FY improved their reading performance 3. 85% of the youth who have participated in Caseworkers review clients' academic progress school or site-based mentoring for 6 months or and attendance on a regular basis during more will improve performance in one or more supervision callslvisits with volunteers, students, areas of the Florida Outcome Assessment teachers and site-based staff. Reports Card Report regarding: grades, attendance, discipline information is collected and evaluated twice a and/or socialization skills by June, 2007. year to determine if additional referrals should Baseline: : FOAR pre-test scores for 2006-07 be made. If additional assistance is required, school year. reading coach is contacted as a resource for recommendations to mentors, parent trainer, and family. When appropriate, a staffing is scheduled with allparties followed b 16 Big Brothers Big Sisters of Indian River County-JUMP Into Rcading-CSAC of Indian River County T priate referrals. Case managers monitor pline and/or socialization skills during ar supervision checks and evaluate mentor ents on the Volunteer Activity Sheets. rt card information is collected and the nal Development section is evaluated to mine progress in this area. Final report will not be available until the end of rimy; er, the clients appear to be on track to d this goal. 91.9% of clients improved mance in one or more areas of grades, ance, discipline and/or socialization skills the 2005 - 2006 FY. 17 EMISSION SUPPORTING DOCUMENTS CHECKLIST RFP 2007043 Vz Cover Page Application List of current officers and directors Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide i/ Most recent IRS Form 990, including all schedules t� Most recent Internal Financial Statement (i. e. : Balance Sheet and Operating Budget Staff Organizational Chart Most Recent Annual Report (if available) of 501 (C)(3) IRS Exemption Letter Articles of Incorporation v� Agency's Bylaws ✓Agency's written policy regarding Affirmative Action Voo� Nepotism Statement for Agency Taxonomy Definition for each program XV EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example, no expenditures prior to October 1s` may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30`h) must be submitted on a timely basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries, benefits , supplies, contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms , meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b. Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies , these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices: Any notice, request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service ; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 1801 27th Street, Vero Beach , Florida 32960. Recipient: Big Brothers & Big Sisters of St. Lucie, Indian River & Okeechobee Counties, lnc. P. O . Box 547, Vero Beach , Florida 32962; Attention : Dr. Judi Miller, Director 2. Venue: Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims , controversies, or disputes , arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence , conversations, agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise. 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 Sant By : John L Kirby 9 Associates Inc . ; 904 367 9270 ; Oct -30 - 07 8 : 39PM ; Page 2 / 2 ACM CERTIFICATE OF LIABILITY INSURANCE VVY " FinafaR - STLFD'C 1 10 L/07 THIS CERIFWTE IS MSUE6 A8 A MATTER OF INFORMATION John 11 • Kirby i Associates ONLY AND CONFERS No RIGHTS L%pM THE CERTMAM hOLDER- TIMOZERTIFICA7E DOES NOT AMEND, EOTLND OR 4196 Aersohel street ALTS) THE COVERAGE AFFORDED 6Y THE POLICIES BELOW. Jacksonville FL 3271:0 -7260 Pboae004 - 387 - 9796 : 8aza904 - 387 - 9770 INSURERS AFFORDING COVERAGE NAIC6 EKIRI® <. - .. .. .. NMR1RA6 saWu nom IAAut®ems Ce. 814 Broths s• sM�y9 Sisters of Lia ._ 135 NLoeith COaa Street M9IWHIC: .. Ft . Pierce IOL 349SO p1sumRoCOVERAOM . . IaVRlR E: THE of WWWCE UMWPGLOW HAV891£Nasmo TO THE Wmmm HAMeiA ' FORTHEFOULY PEMOO f TED. NOTYN1716fAHOMO ANYREOPPEAMAIT. TOM ORCOkW§MOF ANVOONTRAiCFOR OTHER DOCMWWn POW, TO WHWHTMe CERTWrATE MAY M MM 00 NAY PMtW THE MR WANM AWORDW BY THE POLICIES OEemmmoMMIE01 N &Mj=TO ALL THEM"& ENCLWK*,s ANp WV fgN9 OF SUCH FOLKNOtY RATE LMRf*MOWN WtY NAVE 8E RMu= eyPAo OLAWL ETR TYRE OF MISURANCE POLICY MaBR �� .. Lam OBIedLL1A081IY EACHOCCIAHfENOE Islao001000 A E Y CalaAEm,TLLaEN9I1:LUMUTY 02 -LZ- 6447539 -3 06/10/07 08/10/08 Ic„m,,.,,oFl f 100 , 000 aALew DE riE] occu+ nEXPIAm o• ,aI s s , ODO - . . vFnsaaLAAw K$jRY 114L0000000 ...- rfTrRA�AecaEwTE f2 , 000 , 000 OE NLAOOPEOATEUWAPFLIE9 ►ER: ' Fnccotis - COLPlOPAOO 81 , 000 , 000 PDucY � Loc - _ Avronome LIARLITY _ . _A t -AWAuro 02 -CL- 6266413 -3 08/10/07 06/10/08 - 81 , 000 , 000 . .. , A0. 0WN®AMS . . .. LOOLYINNRY S MN&DULW AUTOS I� pA+PL�I HM AUT09 eouhriNfARr S . . . MON:OWN193AlffOS (Prf Ar4AMQ . .PROPERTYOALGCE f _ LIMM.ArT AUTOONLy- EA ADCIpENf S MIY AUTO OT"MTHAN AHfOONLY: AM S OCU&MMONUAUANU" FiSCifODOL f Gomm nCLAW MAGE AOOr8:0ATE f O®UCTME - i RETIMMON S f cOW"AhTnx AMO Latey 'Towr.ueATs GL. FACHACCOQfi i El. DISEASE- EA EIf'l0 S 8PE0 PPCN910fa Nw El. 0eFASE - POLICY uvf S ._... oE8pM00ROFOLg! AOOEO LY N�ORfMBRI pROya�OMi Additional insureds Indian River. . CeunLy . Beard. of County ceomiasionera as respects to general liability as Funding Grantor , CETEHOLDER CANCELLATION nIDXjM SHOLLO ANY OF MUM% LLL CANCELLEDVVFQM THE UMRATIDN OATExIffL60F, THEeLIaG LaIIIlE4niu OnEAVOR TOfiA1L le LAYswRmfN ZndiaII River County NONCE TOTHECEWWATEHOLOERWWmTOTHEL8f, 6 FALUtET00 WWUAL Board of County Comiaslonors ro: RowucAnorlaRUAEarrtaFAxr RMelEOI/TIa ENfIf1ER. ffB ACDITSOR 4675 28th Court RaPIWB/TAITM Vero Reach M 32967 ARsfNOlmmA Jobs L . 1Cir ' ACORD 20 (2007108{ 6ACORDCORPORATIOUISMI x'19/ 2007 10 : 14 FAX 10ouz AmCOMP Preferred Insurance Co. t;ua[eNanthx, : . `"� ra P.O. Bm 88806 $000236 06/ 23�/20m07m�,y 06/23 /2008 Norlh Pd8808 m Beech. FL 33406- - 1 01 as w i am.maw. a" (800n28-1890 rtdbn Q= DECLARATION BIG BROTHERS BIG SISTERS OF ATLANTIC PACIFIC INS . (PBG) 024701D ST LDCIE COERM INC 11382 PROSPERITY FARKS RD 4131 S . US BWY 1 SUITE 123 FORT PIERCE FL 34982 - 0000 PALM BEACH GARDENS , FL 33410 - Telephone: ( 561 ) 6241800 Customers CefAeni FEINS ISek IDA Entity of hn"d 31283 592455513 691388294 ASSOCIATION Additional Locations: 2. The Policy Period is from 06/23 /200710 06/23/2Ooa 12:01 a.m. Standard Time at the insured's mailing address. 3. A. Workers Compensation Insurance: Part ONE of the policy apple9 to the Workers Compensation Law of ft stabs listed here: Florida 8. Employers Liability Insurance: Part TWO of the policy appiles to work in aach state elated in Item 3A. The limits d our liability undo Part TWO are: Bodily lnpgbyAcddmt $ 1o6, 000 eachaocklml: Bodily Injury by Dsease S 500, 000 policy limit Bodily Injury by Disease $ 100, 000 each empbyee C. other States Insurance: Pan THREE dthe policy applies to the states, V any, listed here: AL DC,FL,GA,IN,KS,KY,MD,MN,SC,TN,TX,VA D. This policy includes these endorsements and schedules: See attached sdnedula. 4. The premium for this policy will be detemNned by our Manuals of Rules, Classifications, Rates, and Rating Plans. Ali (mfOrtnal(on required below is subject to ver(ficailon and charge by audit. Premkm Bads Rate Per Estimated Policy St. Loo COde Classification DesQlplion Trial Estimwbd $100 of Term Premium No. Amaral Remuneration Remuneration SEE EXTENSION OF INFORMATION PAGE Minimum Prantum $ 317 Total Esdmeted AneualPr rnium y 14 , 132 Quote Date: 06/ 19/07 - issuing Office AmCOMP Preferred Insurance Co . QUOTE ONLY AGENT SWOONS 11/19 /2007 10 : 14 FAX X003 OV Quote Number. wcV 8000239 AmCOMP Preferred Insurance Co. Names maured: Bic BROTHERS BIG SISTERS OF P.O. Sex 98908 - A9erd: A7IN471C PACIFIC INS. (PBG) 0247010 Nmol Palm Beeth, FL 33409-MB EXTENSION OF INFORMATION PAGE CLASSIFICATION OF OPERATIONS Premium Basis Rate Per Estlmated Policy St Loc Code Cleselfidtlml Desaip1W Total EstlmBSed $100 of Tenn Premum No. Mn3al Remuneration Remuneration FL 0001 8861 CHMITASLS - PAOF688ICNAL MGgjOY8B5 $ 600, 000 1 . 56000 $ 91360 TOTAL FOR UNIT $ 9, 360 9898 IDfPERI@7CB HOU11FICATI(N 1 . 51000 $ 4, 774 0063 MOTION DISCOUNT 0 .02700 $ - 392 0900 ESPBNSB CONSTANT $ 100 9740 TERPIWSM INS ACC CBATFD LOSS 0 . 03000 $ ISO SUBTOTAL $ 4. 772 TOTAL FOR STATN $ 14, 132 TOLL peg POI.ICT $ 14 , 133 This is a quotation only and is not a binder of ineuranae Or guarantee of iosorability, and may require appr0va1 of the refnaurar. Thia quote is only valid for 30 days and is subject to change Issued Dale: 06/19/07 QUOTE ONLY AGENT