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HomeMy WebLinkAbout2009-251L Indian River County Grant Contractd0 �- 02,5 jL This Grant Contract ( " Contract" ) entered into effective this 1st day of October 2009 by and between Indian River County , a political subdivision of the State of Florida , 1800 27th Street , Vero Beach FL , 32960 ( " County" ) and Redlands Christian Migrant Association Inc . ( Recipient) , of: Redlands Christian Migrant Association , Inc . 402 West Main St . Immokalee , Florida 34142 RCMA Whispering Pines Child Development Center Background Recitals A . The County has determined that it is in the public interest to promote healthy children in a healthy community . B . The County adopted Ordinance 99 - 1 on January 19 , 1999 ( " Ordinance " ) and established the Children ' s Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children ' s needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children ' s Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children ' s Services Advisory Committee have been reviewed by the County . E . The Recipient , by submitting a proposal to the Children ' s Services Advisory Committee , has applied for a grant of money ( " Grant" ) for the Grant Period ( as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period ( as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit " A" and incorporated herein by this reference ( such purposes hereinafter referenced as " Grant Purposes " ) . 3 . Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2009/ 10 (" Grant Period " ) . The Grant Period commences on October 1 , 2009 and ends on September 30 , 2010 . - 1 - * i 9 . Z2� (01 Indian River County Grant Contract °` This Grant Contract (" Contract") entered into effective this 1st day of October 2009 by and between Indian River County , a political subdivision of the State of Florida , 1800 27th Street, Vero Beach FL , 32960 (" County") and Redlands Christian Migrant Association Inc . ( Recipient) , of: Redlands Christian Migrant Association , Inc . 402 West Main St . Immokalee , Florida 34142 RCMA Whispering Pines Child Development Center Background Recitals Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community . B . The County adopted Ordinance 99- 1 on January 19 , 1999 (" Ordinance" ) and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children ' s Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children 's Services Advisory Committee and the recommendation of the Children ' s Services Advisory Committee have been reviewed by the County . E . The Recipient, by submitting a proposal to the Children ' s Services Advisory Committee , has applied for a grant of money (" Grant" ) for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as " Grant Purposes") . 3 . Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2009/ 10 ("Grant Period" ) , The Grant Period commences on October 1 , 2009 and ends on September 30 , 2010 . - 1 - ' t i 4 . Grant Funds and Payment The approved Grant for the Grant Period is Thirty Thousand dollars $30 , 000 . 00 . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly . Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit " B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County . In addition , the County may require additional documentation of expenditures , as it deems appropriate. 5 . Additional Obligations of Recipient. 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense, upon five ( 5 ) days prior written notice . 5 . 2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws , rules , and regulations . 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly , cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15 ) business days following : December 31 , March 31 , June 30 , and September 30 . 5 . 4 Audit Requirements . If Recipient receives $25 , 000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient' s fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 . 4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately . The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5 . 4 . 2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than September 21 , 20091 provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best, subject to approval by Indian River County' s risk manager, of the following types and amounts of insurance : - 2 - ' t i 4 . Grant Funds and Payment The approved Grant for the Grant Period is Thirty Thousand dollars $30 , 000 . 00 . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly . Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit " B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County . In addition , the County may require additional documentation of expenditures , as it deems appropriate. 5 . Additional Obligations of Recipient. 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense, upon five ( 5 ) days prior written notice . 5 . 2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws , rules , and regulations . 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly , cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15 ) business days following : December 31 , March 31 , June 30 , and September 30 . 5 . 4 Audit Requirements . If Recipient receives $25 , 000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient' s fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 . 4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately . The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5 . 4 . 2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than September 21 , 20091 provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A. M . Best, subject to approval by Indian River County' s risk manager, of the following types and amounts of insurance : - 2 - ( i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 , 000 combined single limit for bodily injury and property damage , including coverage for premises/operations, products/completed operations , contractual liability , and independent contractors ; ( ii ) Business Auto Liability Insurance in an amount not less than $ 1 , 000 , 000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and ( iii ) Workers' Compensation and Employer' s Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty ( 30) calendar days prior written notice having been given to the County . In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient' s sole responsibility to coordinate activities among itself, the County , and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10 ) days' prior written request from the County, deliver copies to the County , or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County ; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may , at its sole option , terminate this Contract . 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County , its agents , officials , and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes ( Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party , without cause , upon thirty (30) days prior written notice to the other party . In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . - 3 - ( i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 , 000 combined single limit for bodily injury and property damage , including coverage for premises/operations, products/completed operations , contractual liability , and independent contractors ; ( ii ) Business Auto Liability Insurance in an amount not less than $ 1 , 000 , 000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and ( iii ) Workers' Compensation and Employer' s Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty ( 30) calendar days prior written notice having been given to the County . In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient' s sole responsibility to coordinate activities among itself, the County , and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10 ) days' prior written request from the County, deliver copies to the County , or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County ; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may , at its sole option , terminate this Contract . 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County , its agents , officials , and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes ( Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party , without cause , upon thirty (30) days prior written notice to the other party . In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . - 3 - . t IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS �-- �--== Wes ey Davis , Chairman" A . Attest: J . K. Barton , Clerk By : C1 .� Deputy Clerk Approv v Jose$h A . Baird County Administrator Approved to form and legal sufficiency : feWmAssistermt County Attorney RECIPIENT: By : At -4�� (J �� REDLANDS CHRISTIAN MIGRANT ASSOCIATION , INC . 'noan fivq ` Cn APpr> pd mlr� Q9a/ L- dt , 6� dg� t k Mgr, - 4 - - . t IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS �-- �--== Wes ey Davis , Chairman" A . Attest: J . K. Barton , Clerk By : C1 .� Deputy Clerk Approv v Jose$h A . Baird County Administrator Approved to form and legal sufficiency : feWmAssistermt County Attorney RECIPIENT: By : At -4�� (J �� REDLANDS CHRISTIAN MIGRANT ASSOCIATION , INC . 'noan fivq ` Cn APpr> pd mlr� Q9a/ L- dt , 6� dg� t k Mgr, - 4 - - EXHIBIT A [Copy of complete proposal/application ] EXHIBIT A - EXHIBIT A [Copy of complete proposal/application ] EXHIBIT A - ACORD.. CERTIFICATE OF LIABILITY INSURANCE DA/0 (MMIDDIYYYY) 03/02/2009 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Marsh ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 3031 N . Rocky Point Drive, Suite 700 HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Tampa, FL 33607 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Attn : Erica Connick (813) 207-5121 S18152--CASU-09- 10 INSURERS AFFORDING COVERAGE INSURED NAIL # Redlands Christian Migrant Association INSURER A: Stonington Insurance Company 10340 402 W. Main Street INSURER B: Employers Insurance Company Of Wausau 21458 Immokalee , FL 34142 INSURER C: N/A N/A INSURER D: Hartford Specialty Co. COVERAGES INSURER E: Colony Insurance Company 39993 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE DA AGE T MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECt E TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NS ADD' LTR INSR TYPE OF INSURANCE POLICY NUMBER OLICY EFFECTIVE POLICY EXPIRATION DATE (MM/DD/YY) DATE (MM/DD/YY) LIMITS GENERAL LIABILITY A CCG30002012-04 03/01 /09 03/01 /10 RENCE 1 000 00 X COMMERCIAL GENERAL LIABILITY REN ED occu ante $ 300,OQ CLAIMS MADE � OCCUR y one person) $ 5 , 00 X PROFESSIONAL I IARII ITY ADV INJURY $ 1 00000 GREGATE $ 3 ,000200 GENERAL AGGREGATE LIMIT APPLIES PER POLICY PRO PRODUCTS - COMP/OP AG JECT LOC INCLUDE A AUTOMOBILE LIABILITY CCA-30002012-04 - 03/01 /09 03/01 /10 COMBINED SINGLE LIMIT (Ea accident) $ X ANY AUTO 1 ,000 ,00 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $ OTHER THAN AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR F-1 CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ ot B WORKER COMPENSATION AND WCC-Z91 -423775-018 08/16/08 08/16/09 X WC STATU- OTH- EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E. L. EACH ACCIDENT $ 500100 OFFICER/MEMBER EXCLUDED? If L. DISEASE - EA EMPLOYE $ 500 , 00 SPyes, describe under ECIAL PROVISIONS below L. DISEASE - POLICY LIMIT $ 500100 D OTHER Student Accident 20 SR 137124 06/01 /08 06/01 /09 Student Accident 21000 E SML, EBL, PL, GL, EPL AR4460293 03/01 /09 03/01 /10 Excess Liability 21000, 000 DESCRIPTION OF OPERATIONS/LOCATION SIVE HICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Indian River County, 1801 27th Street, Vero Beach , FL 32967 is an additional Insured for general liability and business auto coverage (where required by contract or agreement but only arising out of the insured's premise or operations) : CERTIFICATE HOLDER ATL-001492693- 14 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Indian River County EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL Board of County Commissioners 30_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 1801 27th Street Vero Beach, FL 32967 BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Aa H;RIZEORES'RC SENTATIVE Erica Connick ACORD 25 (2001 /08) O ACORD CORPORATION 1988 ACORD.. CERTIFICATE OF LIABILITY INSURANCE DA/0 (MMIDDIYYYY) 03/02/2009 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Marsh ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 3031 N . Rocky Point Drive, Suite 700 HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Tampa, FL 33607 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Attn : Erica Connick (813) 207-5121 S18152--CASU-09- 10 INSURERS AFFORDING COVERAGE INSURED NAIL # Redlands Christian Migrant Association INSURER A: Stonington Insurance Company 10340 402 W. Main Street INSURER B: Employers Insurance Company Of Wausau 21458 Immokalee , FL 34142 INSURER C: N/A N/A INSURER D: Hartford Specialty Co. COVERAGES INSURER E: Colony Insurance Company 39993 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE DA AGE T MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECt E TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NS ADD' LTR INSR TYPE OF INSURANCE POLICY NUMBER OLICY EFFECTIVE POLICY EXPIRATION DATE (MM/DD/YY) DATE (MM/DD/YY) LIMITS GENERAL LIABILITY A CCG30002012-04 03/01 /09 03/01 /10 RENCE 1 000 00 X COMMERCIAL GENERAL LIABILITY REN ED occu ante $ 300,OQ CLAIMS MADE � OCCUR y one person) $ 5 , 00 X PROFESSIONAL I IARII ITY ADV INJURY $ 1 00000 GREGATE $ 3 ,000200 GENERAL AGGREGATE LIMIT APPLIES PER POLICY PRO PRODUCTS - COMP/OP AG JECT LOC INCLUDE A AUTOMOBILE LIABILITY CCA-30002012-04 - 03/01 /09 03/01 /10 COMBINED SINGLE LIMIT (Ea accident) $ X ANY AUTO 1 ,000 ,00 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $ OTHER THAN AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR F-1 CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ ot B WORKER COMPENSATION AND WCC-Z91 -423775-018 08/16/08 08/16/09 X WC STATU- OTH- EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E. L. EACH ACCIDENT $ 500100 OFFICER/MEMBER EXCLUDED? If L. DISEASE - EA EMPLOYE $ 500 , 00 SPyes, describe under ECIAL PROVISIONS below L. DISEASE - POLICY LIMIT $ 500100 D OTHER Student Accident 20 SR 137124 06/01 /08 06/01 /09 Student Accident 21000 E SML, EBL, PL, GL, EPL AR4460293 03/01 /09 03/01 /10 Excess Liability 21000, 000 DESCRIPTION OF OPERATIONS/LOCATION SIVE HICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Indian River County, 1801 27th Street, Vero Beach , FL 32967 is an additional Insured for general liability and business auto coverage (where required by contract or agreement but only arising out of the insured's premise or operations) : CERTIFICATE HOLDER ATL-001492693- 14 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Indian River County EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL Board of County Commissioners 30_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 1801 27th Street Vero Beach, FL 32967 BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Aa H;RIZEORES'RC SENTATIVE Erica Connick ACORD 25 (2001 /08) O ACORD CORPORATION 1988 J Redlands Christian Migrant Association, Inc. " AA Whispering Pines Child Development Center / Childre- `- rvices Advisory Committee Indian River Caunty - COPY # 16 ORGANIZATION : Redlands Christian Migrant Association Inc PROGRAM : RCMA Whisperiniz Pines Child Development Center 2009/10 CORE APPLICATION TABLE OF CONTENTS "X" the parts ofgrant application to indicate inclusion. Also, please put page number where the information can be located. X I Section of the Proposal Page # X TABLE OF CONTENTS (check list) . . . . . I . . . I I . . . " I . . . . . . . . . . . . . . . 1 X PROGRAM COVER PAGE (with signatures) , I I I I I I I I I I I I I I I I I IN . . . . . . . 2 & 3 A . ORGANIZATION CAPABILITY (one page maximum) X 1 . Mission and Vision of organization , , , , , , , . , , , , , 110111111 " . . " " 1 . . . . . . . . . . . . . . . . . . . . . 4 X 2 . Summary of expertise, accomplishments, and population served . . , , , , . . , , , , , , . , 4 B. PROGRAM NEED STATEMENT (one page maximum) X 1 . Program Need Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 2 . Programs that address need and gaps in service . . . . . . . . . . . . . . . . . . . . . . . . 5 C . PROGRAM DESCRIPTION (two pages maximum) X1 . Funding priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . 6 X 2 . Description of program activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 3 . Evidence that program strategy will work , . . , I I I I I I I I I I I I IN . I I I I I I I . . . . 1 " . . " . . . . . . . . . . . 6 X4 . Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 7 X 5 . Awareness of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 7 X 6 . Accessibility of program . . . . . . . . . . . . . . . . . . . . . . . . . . :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes Xmaximum) , " . , . I I I ' ll , . . . " I . . . . . . . . . . . . & " * do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 8 - 11 X E. COLLABORATION (one page maximum) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 F. UNDUPLICATED CLIENTS X 1 . Projections by Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 X 2 . Projections by Age Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I I . . . . . . . . . . . . . . . . 13 X G. FUNDER SPECIFIC REQUIREMENTS . . I I I I I I I I I I I I I I I I IN . 1 . 1 . . . . . . . . . . . . . 14 X H. BUDGET (Separate MS Excel file) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . I . . . . . . . 14 131 -134 1 J Redlands Christian Migrant Association, Inc. " AA Whispering Pines Child Development Center / Childre- `- rvices Advisory Committee Indian River Caunty - COPY # 16 ORGANIZATION : Redlands Christian Migrant Association Inc PROGRAM : RCMA Whisperiniz Pines Child Development Center 2009/10 CORE APPLICATION TABLE OF CONTENTS "X" the parts ofgrant application to indicate inclusion. Also, please put page number where the information can be located. X I Section of the Proposal Page # X TABLE OF CONTENTS (check list) . . . . . I . . . I I . . . " I . . . . . . . . . . . . . . . 1 X PROGRAM COVER PAGE (with signatures) , I I I I I I I I I I I I I I I I I IN . . . . . . . 2 & 3 A . ORGANIZATION CAPABILITY (one page maximum) X 1 . Mission and Vision of organization , , , , , , , . , , , , , 110111111 " . . " " 1 . . . . . . . . . . . . . . . . . . . . . 4 X 2 . Summary of expertise, accomplishments, and population served . . , , , , . . , , , , , , . , 4 B. PROGRAM NEED STATEMENT (one page maximum) X 1 . Program Need Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 X 2 . Programs that address need and gaps in service . . . . . . . . . . . . . . . . . . . . . . . . 5 C . PROGRAM DESCRIPTION (two pages maximum) X1 . Funding priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . 6 X 2 . Description of program activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 3 . Evidence that program strategy will work , . . , I I I I I I I I I I I I IN . I I I I I I I . . . . 1 " . . " . . . . . . . . . . . 6 X4 . Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 7 X 5 . Awareness of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 7 X 6 . Accessibility of program . . . . . . . . . . . . . . . . . . . . . . . . . . :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes Xmaximum) , " . , . I I I ' ll , . . . " I . . . . . . . . . . . . & " * do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 8 - 11 X E. COLLABORATION (one page maximum) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 F. UNDUPLICATED CLIENTS X 1 . Projections by Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 X 2 . Projections by Age Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I I . . . . . . . . . . . . . . . . 13 X G. FUNDER SPECIFIC REQUIREMENTS . . I I I I I I I I I I I I I I I I IN . 1 . 1 . . . . . . . . . . . . . 14 X H. BUDGET (Separate MS Excel file) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . I . . . . . . . 14 131 -134 1 Redlands Christian Migrant Association, Inc . - " ''SIA Whispering Pines Child Development Center / Child Services Advisory Committee Indian River County PROGRAM COVER PAGE Organization Name : Redlands Christian Migrant Association , Inc . Executive Director : Barbara Mainster E-mail : barbarana ,rcma . org Address : 402 West Main Street Telephone : 239-658 - 3560 Immokalee , FL 34142 Fax : 239-658 - 3571 Program Director : Nydia Guzman E-mail : nydia&rcma. org Address : 111 North Maple Street Telephone : 772 - 571 -9015 Fellsmere , FL 32948 Fax : 772 - 5714801 Program Title : RCMA Whispering Pines Child Development Center Priority Need Area Addressed : Child Care/Child Health & Education - Increase childcare capacities and subsidies for underserved populations the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families . Taxonomy Definition : Organizations that provide substitute parental care for children during some portion of a twenty-four hour dad Brief Description of the Program : RCMA provides high quality child care and comprehensive services to families in need in three child development centers in Indian River County ,• a fourth is currently under construction and will open in fall 2009 . ROMA is requesting 59 ,494 . 00 to offset the high cost of providing services to infants and toddlers in the RCMA Whispering Pines Child Development Center. This center is accredited by the National Accreditation Commission (NAC), which requires a low staff-to-child ratio . With the assistance from CSAC RCMA would able to maintain an increase of 22 infants and toddlers at RCMA Whispering Pines . In order to continue to serve this age group , which requires a low teacher to child ratio, the continued financial support of CSAC is necessary . See B. Program Need Statement below for more detail regarding cost of care . SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder for 2009 / 10 : 59 , 494 . 00 Total Proposed Program Budget for 2009 / 10 : $ 810 00 Percent of Total Program Budget : 7 , 3 % Current Program Funding ( 2008 / 09 ) : $ 30 , 000 Dollar increase / (decrease ) in request : $ 29 494 Percent increase / ( decrease ) in request * * : 98 . 3 % Unduplicated Number of Children to be served Individually : 176 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : - Total Program Cost per Client : 4604 . 99 * * If request increased 5 % or more, briefly explain why : If these funds are being used to match another source, name the source and the $ amount : 2 Redlands Christian Migrant Association, Inc . - " ''SIA Whispering Pines Child Development Center / Child Services Advisory Committee Indian River County PROGRAM COVER PAGE Organization Name : Redlands Christian Migrant Association , Inc . Executive Director : Barbara Mainster E-mail : barbarana ,rcma . org Address : 402 West Main Street Telephone : 239-658 - 3560 Immokalee , FL 34142 Fax : 239-658 - 3571 Program Director : Nydia Guzman E-mail : nydia&rcma. org Address : 111 North Maple Street Telephone : 772 - 571 -9015 Fellsmere , FL 32948 Fax : 772 - 5714801 Program Title : RCMA Whispering Pines Child Development Center Priority Need Area Addressed : Child Care/Child Health & Education - Increase childcare capacities and subsidies for underserved populations the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families . Taxonomy Definition : Organizations that provide substitute parental care for children during some portion of a twenty-four hour dad Brief Description of the Program : RCMA provides high quality child care and comprehensive services to families in need in three child development centers in Indian River County ,• a fourth is currently under construction and will open in fall 2009 . ROMA is requesting 59 ,494 . 00 to offset the high cost of providing services to infants and toddlers in the RCMA Whispering Pines Child Development Center. This center is accredited by the National Accreditation Commission (NAC), which requires a low staff-to-child ratio . With the assistance from CSAC RCMA would able to maintain an increase of 22 infants and toddlers at RCMA Whispering Pines . In order to continue to serve this age group , which requires a low teacher to child ratio, the continued financial support of CSAC is necessary . See B. Program Need Statement below for more detail regarding cost of care . SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder for 2009 / 10 : 59 , 494 . 00 Total Proposed Program Budget for 2009 / 10 : $ 810 00 Percent of Total Program Budget : 7 , 3 % Current Program Funding ( 2008 / 09 ) : $ 30 , 000 Dollar increase / (decrease ) in request : $ 29 494 Percent increase / ( decrease ) in request * * : 98 . 3 % Unduplicated Number of Children to be served Individually : 176 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : - Total Program Cost per Client : 4604 . 99 * * If request increased 5 % or more, briefly explain why : If these funds are being used to match another source, name the source and the $ amount : 2 Redlands Chgstian Migrant Association, Inr '' CMA Whispering Pines Cnild Development Center / Chilr Services Advisory Committee Indian River County The Organization 's Board of Directors has approved this application o date). 0/2009 Michael Stuart Name of-President/Chair of the Board Signa ur Barbara Mainster r t2i Name of Executive Director/CPO Signature 3 Redlands Chgstian Migrant Association, Inr '' CMA Whispering Pines Cnild Development Center / Chilr Services Advisory Committee Indian River County The Organization 's Board of Directors has approved this application o date). 0/2009 Michael Stuart Name of-President/Chair of the Board Signa ur Barbara Mainster r t2i Name of Executive Director/CPO Signature 3 Redlands Christian Migrant Association, In 'MA Whispering Pines Child Development Center ! Chi Services Advisory Committee Indian River County PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section-label and question that you are addressing . Do not change the Times New Roman 12 pt. font or other settings . Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. 1 . Provide the mission statement and vision of your organization . Redlands Christian Migrant Association, Inc. creates and fosters opportunities for the children of migrant and other low-income rural families to maximize the choices in their lives . RCMA will positively impact the lives of migrant and seasonal farm workers and rural poor families by providing quality child care, kindergarten readiness activities and family support services that empower parents to become leaders in their children' s education and in the Indian River County community . Through the development of these skills, RCMA families will have the opportunity to experience a better quality of life and their children will enter the public schools stem "ready to learn" . 2 . Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. RCMA was created in 1965 specifically to address the problems of, and provide services to, Florida ' s migrant farmworker children and their parents. Today RCMA is the largest organization directly operating child development centers in the state . We have been a Central Agency since 1974, a Migrant Head Start delegate agency since 1981 , a Head Start Grantee since 1991 , an Early Head Start Grantee since 1996 and a VPK Provider since 2005 . At present approximately 51 % of our eligible centers are accredited by the National Association for the Education of Young Children (NAEYC) or the National Accreditation Commission (NAC) with several others currently in process . Our inclusion of children with disabilities, beginning with infants and toddlers, has been recognized as a model within our state . Our staffing is reflective of the ethnicity of the children served, and hiring from within the community has been our practice since 1968 . RCMA continues its emphasis on educating children and empowering families . We will grow within our loosely defined education area, seizing opportunities to do more and diversify if it is coming from the soul of the organization. We are a family driven, high-quality organization. From its original 75 children in Homestead Florida, RCMA has expanded to serving presently over 8 ,000 children annually in 90 centers and programs in rural areas of 21 Florida counties . In Indian River County, RCMA operates three child development centers that served a total of 373 children ages 6 weeks to 10 years last year. 4 Redlands Christian Migrant Association, In 'MA Whispering Pines Child Development Center ! Chi Services Advisory Committee Indian River County PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section-label and question that you are addressing . Do not change the Times New Roman 12 pt. font or other settings . Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. 1 . Provide the mission statement and vision of your organization . Redlands Christian Migrant Association, Inc. creates and fosters opportunities for the children of migrant and other low-income rural families to maximize the choices in their lives . RCMA will positively impact the lives of migrant and seasonal farm workers and rural poor families by providing quality child care, kindergarten readiness activities and family support services that empower parents to become leaders in their children' s education and in the Indian River County community . Through the development of these skills, RCMA families will have the opportunity to experience a better quality of life and their children will enter the public schools stem "ready to learn" . 2 . Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. RCMA was created in 1965 specifically to address the problems of, and provide services to, Florida ' s migrant farmworker children and their parents. Today RCMA is the largest organization directly operating child development centers in the state . We have been a Central Agency since 1974, a Migrant Head Start delegate agency since 1981 , a Head Start Grantee since 1991 , an Early Head Start Grantee since 1996 and a VPK Provider since 2005 . At present approximately 51 % of our eligible centers are accredited by the National Association for the Education of Young Children (NAEYC) or the National Accreditation Commission (NAC) with several others currently in process . Our inclusion of children with disabilities, beginning with infants and toddlers, has been recognized as a model within our state . Our staffing is reflective of the ethnicity of the children served, and hiring from within the community has been our practice since 1968 . RCMA continues its emphasis on educating children and empowering families . We will grow within our loosely defined education area, seizing opportunities to do more and diversify if it is coming from the soul of the organization. We are a family driven, high-quality organization. From its original 75 children in Homestead Florida, RCMA has expanded to serving presently over 8 ,000 children annually in 90 centers and programs in rural areas of 21 Florida counties . In Indian River County, RCMA operates three child development centers that served a total of 373 children ages 6 weeks to 10 years last year. 4 Redlands Christian Migrant Association, Inc. / 4A Whispering Pines Child Development Center / Childrr ' ,rvices Advisory Committee Indian River CDunty B . PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Box will expand as you type) 1 . a) What is the unacceptable condition requiring change ? b) Who has the need ? c) Where do they live? d) Provide local, state, or national trend data , with reference source, that corroborates that this is an area of need . According to Alice C . Larson Study, Migrant and Seasonal Farmworker Enumeration Profiles Study, there are 5 ,053 migrant and seasonal farmworkers in Indian River County . The median family income for these families is $7, 500 a year (the Miami Herald 812003 "The Face of Florida ' s Farmworkers") . Families encompassed in these community households tend to be lacking in the necessary skills to access the services and education that is available to them . Due to the fact that many agricultural working families migrate to attain needed income , there is a natural result of educational limitations the children of these families face . School readiness , as well as parenting, and advocacy skills, are some of the major issues facing the successful development of these families . Children enrolled in the RCMA programs are considered disadvantaged "educationally" and "at-risk" for dropping out later in school . As of April ' s School Readiness report, there are 90 infants and toddlers on the Indian River County waiting list. Recent brain research tells us that intervention services provided during the first three years of a child ' s life is critical to his/her success later in life . It is important we work with parents to help them develop the knowledge and learn the skills necessary to help their child . Very few child care centers offer infant and toddler care . With the required ratio of one teacher for every four infants most child care providers find it more profitable to offer care to preschool and school age children . We must reverse this trend . In Indian River County the current reimbursement to a center for providing care to four infants, 10. 5 hours per day, (M-F, 6.' 30am to Spm) for 260 days per year in an accredited center is $ 34, 944. The salary/fringe for one full-time CDA teacher, making $9. 00 per hour, and one part-time teacher making $8. 00 per hour is approximately $ 30, 680. This amount does not include training andlor retention strategies. It is obvious that centers need to find alternative methods to fund infantltoddler care in order to operate a financially sound program. One method is to find financial assistancelsubsidies to offset the cost of teacher salaries. Without this financial assistance child care programs cannot afford to serve this most vulnerable age group, 2 . a) Identify similar programs that are currently serving the needs of your targeted population ; b) Explain how these existing programs are under-serving the targeted population of your program. a) There are no existing programs that specifically serve RCMA ' s targeted population . There are other programs that provide school readiness child care , which is required, and adhere to the DCF licensing guidelines as well as school readiness guidelines and Statute 65C-22 . b) RCMA ' s target population is migrant, seasonal and former farmworkers and rural poor farmworker families and therefore , -The center hours are based on the working day of the farmworker parents . - 85 % of the staff are of the same culture as the children in the centers and are hired from the communities served . -The family ' s native language ( Spanish) is spoken in the center with a strong emphasis on learning English , both for the parent and the children aged birth to three . Once a child turns three all instruction is provided in English in order to prepare the child for kindergarten . -Centers are located in the agriculture community as a convenience for the families . -Lesson Plans are individualized for each child based on the results of assessments . -Child/teacher ratios are lower than other agencies due to the achievement and maintenance of accreditation . -An Early Childhood Specialist is in each center to oversee the education program . -RCMA has a written plan of action based on performance standards set by the Federal Government . 5 Redlands Christian Migrant Association, Inc. / 4A Whispering Pines Child Development Center / Childrr ' ,rvices Advisory Committee Indian River CDunty B . PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Box will expand as you type) 1 . a) What is the unacceptable condition requiring change ? b) Who has the need ? c) Where do they live? d) Provide local, state, or national trend data , with reference source, that corroborates that this is an area of need . According to Alice C . Larson Study, Migrant and Seasonal Farmworker Enumeration Profiles Study, there are 5 ,053 migrant and seasonal farmworkers in Indian River County . The median family income for these families is $7, 500 a year (the Miami Herald 812003 "The Face of Florida ' s Farmworkers") . Families encompassed in these community households tend to be lacking in the necessary skills to access the services and education that is available to them . Due to the fact that many agricultural working families migrate to attain needed income , there is a natural result of educational limitations the children of these families face . School readiness , as well as parenting, and advocacy skills, are some of the major issues facing the successful development of these families . Children enrolled in the RCMA programs are considered disadvantaged "educationally" and "at-risk" for dropping out later in school . As of April ' s School Readiness report, there are 90 infants and toddlers on the Indian River County waiting list. Recent brain research tells us that intervention services provided during the first three years of a child ' s life is critical to his/her success later in life . It is important we work with parents to help them develop the knowledge and learn the skills necessary to help their child . Very few child care centers offer infant and toddler care . With the required ratio of one teacher for every four infants most child care providers find it more profitable to offer care to preschool and school age children . We must reverse this trend . In Indian River County the current reimbursement to a center for providing care to four infants, 10. 5 hours per day, (M-F, 6.' 30am to Spm) for 260 days per year in an accredited center is $ 34, 944. The salary/fringe for one full-time CDA teacher, making $9. 00 per hour, and one part-time teacher making $8. 00 per hour is approximately $ 30, 680. This amount does not include training andlor retention strategies. It is obvious that centers need to find alternative methods to fund infantltoddler care in order to operate a financially sound program. One method is to find financial assistancelsubsidies to offset the cost of teacher salaries. Without this financial assistance child care programs cannot afford to serve this most vulnerable age group, 2 . a) Identify similar programs that are currently serving the needs of your targeted population ; b) Explain how these existing programs are under-serving the targeted population of your program. a) There are no existing programs that specifically serve RCMA ' s targeted population . There are other programs that provide school readiness child care , which is required, and adhere to the DCF licensing guidelines as well as school readiness guidelines and Statute 65C-22 . b) RCMA ' s target population is migrant, seasonal and former farmworkers and rural poor farmworker families and therefore , -The center hours are based on the working day of the farmworker parents . - 85 % of the staff are of the same culture as the children in the centers and are hired from the communities served . -The family ' s native language ( Spanish) is spoken in the center with a strong emphasis on learning English , both for the parent and the children aged birth to three . Once a child turns three all instruction is provided in English in order to prepare the child for kindergarten . -Centers are located in the agriculture community as a convenience for the families . -Lesson Plans are individualized for each child based on the results of assessments . -Child/teacher ratios are lower than other agencies due to the achievement and maintenance of accreditation . -An Early Childhood Specialist is in each center to oversee the education program . -RCMA has a written plan of action based on performance standards set by the Federal Government . 5 Redlands Christian Migrant Association, hu MA Whispering Pines Child Development Center / Chil Services Advisory Committee Indian River County Co PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages. 1 . List Priority Needs area addressed. Increase childcare capacities and subsidies for underserved populations, the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families . 2 . Briefly describe program activities including location of services, Whispering Pine Child Development Center — 10076 Esperanza Circle, Fellsmere , FL The services offered through the RCMA Whispering Pines Child Development Center incorporate the following : Education Program : This quality educational program is a Creative Curriculum and Creative Choices driven developmentally appropriate curriculum stressing language development and self esteem . These are barriers to our targeted migrant and rural poor population. Assessments : The on-going assessment scores as tracked in the Early Learning Accomplishment Profile assure appropriate individualization for each young child. The assessments also alert staff to developmental delays so the appropriate referral services will be received in a timely manner. Parent Sup ort: Parent involvement is one of the keys to a child ' s educational success . Monthly parent meetings, support groups, parent trainings and volunteer activities are conducted and based on parent' s requests and needs . Social Services : RCMA provides health and social services referrals and follow-ups, as well as, family needs assessments, with a limited home visit component. Basic Health Program : Includes daily health checks of children, child health referrals and prescription medications administered. Nutrition: A nutritious breakfast, lunch and snack are served to all toddlers with the menus approved by a registered dietician. Children sit together with their teacher and serve themselves family style. Infants use the Child Care Feeding Program and move from formula to toddler food as appropriate. 3 . Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. There is national research which proves that high quality infant, toddler and preschool child care with a strong parent involvement component makes a significant difference in increased school success, decreased teen pregnancy, decreased juvenile delinquency and decreased special education placement. As quoted in Children in Need - Investment Strategies for the Educationally Disadvantage_d, an effective quality child care program is one that emphasized "collaboration between teaching staff and parents as partners in the education and development of children, including frequent communication and substantive conferences at least monthly". Preparing children for kindergarten, parenting and advocacy skills , are the major issues facing the successful development of these families . RCMA ' s additional goal is to help children be successful in public school and to help parents fulfill their role as their child' s first teacher and advocate during their public school years. RCMA meets this need by offering a continuum of child care services beginning with infant and toddler care . 6 Redlands Christian Migrant Association, hu MA Whispering Pines Child Development Center / Chil Services Advisory Committee Indian River County Co PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages. 1 . List Priority Needs area addressed. Increase childcare capacities and subsidies for underserved populations, the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families . 2 . Briefly describe program activities including location of services, Whispering Pine Child Development Center — 10076 Esperanza Circle, Fellsmere , FL The services offered through the RCMA Whispering Pines Child Development Center incorporate the following : Education Program : This quality educational program is a Creative Curriculum and Creative Choices driven developmentally appropriate curriculum stressing language development and self esteem . These are barriers to our targeted migrant and rural poor population. Assessments : The on-going assessment scores as tracked in the Early Learning Accomplishment Profile assure appropriate individualization for each young child. The assessments also alert staff to developmental delays so the appropriate referral services will be received in a timely manner. Parent Sup ort: Parent involvement is one of the keys to a child ' s educational success . Monthly parent meetings, support groups, parent trainings and volunteer activities are conducted and based on parent' s requests and needs . Social Services : RCMA provides health and social services referrals and follow-ups, as well as, family needs assessments, with a limited home visit component. Basic Health Program : Includes daily health checks of children, child health referrals and prescription medications administered. Nutrition: A nutritious breakfast, lunch and snack are served to all toddlers with the menus approved by a registered dietician. Children sit together with their teacher and serve themselves family style. Infants use the Child Care Feeding Program and move from formula to toddler food as appropriate. 3 . Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. There is national research which proves that high quality infant, toddler and preschool child care with a strong parent involvement component makes a significant difference in increased school success, decreased teen pregnancy, decreased juvenile delinquency and decreased special education placement. As quoted in Children in Need - Investment Strategies for the Educationally Disadvantage_d, an effective quality child care program is one that emphasized "collaboration between teaching staff and parents as partners in the education and development of children, including frequent communication and substantive conferences at least monthly". Preparing children for kindergarten, parenting and advocacy skills , are the major issues facing the successful development of these families . RCMA ' s additional goal is to help children be successful in public school and to help parents fulfill their role as their child' s first teacher and advocate during their public school years. RCMA meets this need by offering a continuum of child care services beginning with infant and toddler care . 6 Redlands Christian Migrant Association, In MA Whispering Pines Child Development Center / Chi Services Advisory Committee Indian River County 4 . List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Area Coordinator : A professional who represents the community served . 40 hours Program Coordinator : A degreed professional in the field of education. 40 hours Health Specialist : Degreed with experience in nursing . 40 hours Area Family Support Specialist : a degreed professional in the field of social services . 40 hours Area Volunteer Coordinator : a degreed professional with experience in working with community groups . 40 hours . Center Coordinator: High school diploma or GED, experience with economically disadvantaged families . 40 hours Early Childhood Specialist : Bachelor degree in Early Childhood. 40 hours Family Support Worker: Proven experience working with the families served . 40 hours . Teacher Level 3 : Be in possession of an AS or AA Degree in Early Childhood or related field. Minimum of (480 hours) in teaching children birth through 5 . 40 Hours Teacher Level 2 : Be in possession of a Child Development Credential . 40 Hours Teacher Level 1 : Passed all Competency Exams for the DCF Child Care Training . 40 Hours Teacher Trainee : High School or GED preferred . 40 Hours Mentor Teacher : Be in possession of an AS or AA Degree in Early Childhood or related field . Minimum of twenty-four (24) months experience in early childhood work . Eli ig bility Specialist : High School diploma or GED, member of the community being served preferred. 40 Hours Service Support Assistant: High School diploma or GED, office machines skills . 40 Hours Maintenance : Sufficient experience to perform specific tasks. 40 Hours Part Time Position : As needed. Substitute : High School graduate or GED . As needed. 5. How will the target population be made aware of the program ? Locally, RCMA advertises throughout the citrus growers, packing houses, community agencies, school systems, housing authorities and local businesses . Due to RCMA ' s reputation for quality child care services, word of mouth referrals also filter through the community , 6. How will the program be accessible to target population (i.e. , location , transportation , hours of operation) ? The RCMA Whispering Pines Child Development Center operates in a housing community in Fellsmere which is located in an agricultural community. The RCMA Indian River Area Office is located in a central location to the families and the other RCMA centers in Indian River County . Hours of operation are from 6 : 30am to 5 : OOpm, which coincide with parent ' s hours of work. 7 Redlands Christian Migrant Association, In MA Whispering Pines Child Development Center / Chi Services Advisory Committee Indian River County 4 . List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Area Coordinator : A professional who represents the community served . 40 hours Program Coordinator : A degreed professional in the field of education. 40 hours Health Specialist : Degreed with experience in nursing . 40 hours Area Family Support Specialist : a degreed professional in the field of social services . 40 hours Area Volunteer Coordinator : a degreed professional with experience in working with community groups . 40 hours . Center Coordinator: High school diploma or GED, experience with economically disadvantaged families . 40 hours Early Childhood Specialist : Bachelor degree in Early Childhood. 40 hours Family Support Worker: Proven experience working with the families served . 40 hours . Teacher Level 3 : Be in possession of an AS or AA Degree in Early Childhood or related field. Minimum of (480 hours) in teaching children birth through 5 . 40 Hours Teacher Level 2 : Be in possession of a Child Development Credential . 40 Hours Teacher Level 1 : Passed all Competency Exams for the DCF Child Care Training . 40 Hours Teacher Trainee : High School or GED preferred . 40 Hours Mentor Teacher : Be in possession of an AS or AA Degree in Early Childhood or related field . Minimum of twenty-four (24) months experience in early childhood work . Eli ig bility Specialist : High School diploma or GED, member of the community being served preferred. 40 Hours Service Support Assistant: High School diploma or GED, office machines skills . 40 Hours Maintenance : Sufficient experience to perform specific tasks. 40 Hours Part Time Position : As needed. Substitute : High School graduate or GED . As needed. 5. How will the target population be made aware of the program ? Locally, RCMA advertises throughout the citrus growers, packing houses, community agencies, school systems, housing authorities and local businesses . Due to RCMA ' s reputation for quality child care services, word of mouth referrals also filter through the community , 6. How will the program be accessible to target population (i.e. , location , transportation , hours of operation) ? The RCMA Whispering Pines Child Development Center operates in a housing community in Fellsmere which is located in an agricultural community. The RCMA Indian River Area Office is located in a central location to the families and the other RCMA centers in Indian River County . Hours of operation are from 6 : 30am to 5 : OOpm, which coincide with parent ' s hours of work. 7 Redlands Christian Migrant Association, In ZMA Whispering Pines Child Development Center / Chi Services Advisory Committee Indian River County D . PROGRAM OUTCOMES AND ACTIVITIES MATRIX. 3 - 4 program outcomes only . One matrix table per outcome. Each matrix table must not exceed two (2) Pages. (NOTE: Boxes for Outcomes and cells in Matrix tables will expand as you type.) Outcomes : In general , a program should have 34 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves . The outcome should detail the results of the services provided, not the services provided . Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description : * Direction of change * Time frame * Area of change * As measured by * Target population * Baseline : the number you will be measuring against * Degree of change Example Outcome : To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75 % (degree of change) in one year (time frame) as reported by the 200&09 School Board attendance records (as measured by). Baseline : 200 &09 School Board attendance records for enrolled boys and girls . Activities Matrix : The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies : 1 ) the specific activity; 2) how often the service/activity is provided; 3 ) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided : 5) indicator or measurement of change ; 6) source of measurement; and 7) how frequently it is measured . A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome. Use a separate row for each activity and group activities under their related outcomes . To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB " button on the keyboard . See examples provided in the instructions . IMPORTANT NOTE : Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (13 , L) . All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs . Activities are the tasks you do to influence the outcome and impact the unacceptable condition in your PROGRAM NEED STATEMENT, (B . L) . 8 Redlands Christian Migrant Association, In ZMA Whispering Pines Child Development Center / Chi Services Advisory Committee Indian River County D . PROGRAM OUTCOMES AND ACTIVITIES MATRIX. 3 - 4 program outcomes only . One matrix table per outcome. Each matrix table must not exceed two (2) Pages. (NOTE: Boxes for Outcomes and cells in Matrix tables will expand as you type.) Outcomes : In general , a program should have 34 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves . The outcome should detail the results of the services provided, not the services provided . Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description : * Direction of change * Time frame * Area of change * As measured by * Target population * Baseline : the number you will be measuring against * Degree of change Example Outcome : To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75 % (degree of change) in one year (time frame) as reported by the 200&09 School Board attendance records (as measured by). Baseline : 200 &09 School Board attendance records for enrolled boys and girls . Activities Matrix : The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies : 1 ) the specific activity; 2) how often the service/activity is provided; 3 ) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided : 5) indicator or measurement of change ; 6) source of measurement; and 7) how frequently it is measured . A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome. Use a separate row for each activity and group activities under their related outcomes . To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB " button on the keyboard . See examples provided in the instructions . IMPORTANT NOTE : Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (13 , L) . All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs . Activities are the tasks you do to influence the outcome and impact the unacceptable condition in your PROGRAM NEED STATEMENT, (B . L) . 8 Redlands Christian Migrant Association, Inc. / RCMA Whispering Pines Child Development Center ! Children Services Advisory Committee Indian River County Outcome # 1 : Outcome #1 : To maintain the increased number of infants and toddlers served at RCMA Whispering Pines during the 2009-2010 program year at a total of twenty-two (22) additional slots as reported by the enrollment records. Baseline: 200&2009 enrollment records for infants and toddlers. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5 -7) 1 � 2 —� [— 3 4 5 6 7 Program Frequency Responsible Parties Expected Indicator Data Source Time of Activities (how often) (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) Recruit teachers As needed Center Coordinator Caregivers will meet the Personnel rosters and RCMA At time of grant review from the needs of the children a-time personnel community records Continue training On going Early Childhood Teacher will continue to Completion of DCF Enrollment and On going and professional Specialist increase knowledge and required 45 hours, CDA Certification development for understanding of infant and and enrollment in early records. teachers toddlers development childhood college coursework Maintain classroom On going Center Coordinator Quality environment for Nationally recognized RCMA and Annually environment to meet and Early Childhood infant and toddler Infant and Toddler Early Learning the needs of one and Specialist development Environment Rating Coalition two year old Scale (ITERS) children 9 Redlands Christian Migrant Association, Inc. / RCMA Whispering Pines Child Development Center ! Children Services Advisory Committee Indian River County Outcome # 1 : Outcome #1 : To maintain the increased number of infants and toddlers served at RCMA Whispering Pines during the 2009-2010 program year at a total of twenty-two (22) additional slots as reported by the enrollment records. Baseline: 200&2009 enrollment records for infants and toddlers. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5 -7) 1 � 2 —� [— 3 4 5 6 7 Program Frequency Responsible Parties Expected Indicator Data Source Time of Activities (how often) (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) Recruit teachers As needed Center Coordinator Caregivers will meet the Personnel rosters and RCMA At time of grant review from the needs of the children a-time personnel community records Continue training On going Early Childhood Teacher will continue to Completion of DCF Enrollment and On going and professional Specialist increase knowledge and required 45 hours, CDA Certification development for understanding of infant and and enrollment in early records. teachers toddlers development childhood college coursework Maintain classroom On going Center Coordinator Quality environment for Nationally recognized RCMA and Annually environment to meet and Early Childhood infant and toddler Infant and Toddler Early Learning the needs of one and Specialist development Environment Rating Coalition two year old Scale (ITERS) children 9 Redlands Christian Migrant Association, Inc. / RCMA Whispering Pines Child Development Center / Children Services Advisory Committee Indian River County Outcome # 2 : To increase to 100 % the number of infants anditoddlers who receive health screenings and on-going developmental assessments within 45 days of center' s opening date as evidenced by information in RCMA ' s Child and Family data base system, PROMIS. Baseline: 2008-2009 PROMIS report and ELAP booklets. Program Design & Task Management Evaluation Design & Data Collection (Columns 14) (Columns 5 -7) 1 2 3 4 5 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Assist parents with Annually Center Coordinator To ensure each child Form DH 340 and PROMIS, child ' s On going obtaining physicals and and within 30 and Early health history is DH 680, physical health summary and immunizations days of Childhood determined for and immunization file enrollment Specialist referral and follow up forms treatment Vision and hearing Annually and Center Coordinator To ensure each child Hearing and vision PROMIS, child' s Within 90 days of screening; growth within 90 days and Early health history is screening form , health summary and enrollment assessment; head of enrollment Childhood determined for growth and head file circumference Specialist referral and follow up circumference treatment forms E-Lap assessment tool Annually and Early Childhood To determine children E-Lap booklets Lesson plans Within 45 days after ongoing process Specialist developmental providing enrollment progress for referral to individualization, Early step and parent conferences individualization and home visits 10 Redlands Christian Migrant Association, Inc. / RCMA Whispering Pines Child Development Center / Children Services Advisory Committee Indian River County Outcome # 2 : To increase to 100 % the number of infants anditoddlers who receive health screenings and on-going developmental assessments within 45 days of center' s opening date as evidenced by information in RCMA ' s Child and Family data base system, PROMIS. Baseline: 2008-2009 PROMIS report and ELAP booklets. Program Design & Task Management Evaluation Design & Data Collection (Columns 14) (Columns 5 -7) 1 2 3 4 5 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Assist parents with Annually Center Coordinator To ensure each child Form DH 340 and PROMIS, child ' s On going obtaining physicals and and within 30 and Early health history is DH 680, physical health summary and immunizations days of Childhood determined for and immunization file enrollment Specialist referral and follow up forms treatment Vision and hearing Annually and Center Coordinator To ensure each child Hearing and vision PROMIS, child' s Within 90 days of screening; growth within 90 days and Early health history is screening form , health summary and enrollment assessment; head of enrollment Childhood determined for growth and head file circumference Specialist referral and follow up circumference treatment forms E-Lap assessment tool Annually and Early Childhood To determine children E-Lap booklets Lesson plans Within 45 days after ongoing process Specialist developmental providing enrollment progress for referral to individualization, Early step and parent conferences individualization and home visits 10 M Redlands Christian Migrant Association, Inc. / RCMA Whispering Pines Child Development Center / Children Services Advisory Committee Indian River County Outcome #3 : To continuously improve the quality of child care, family services, and staff professional development by maintaining accreditation through a nationally recognized accrediting agency for the upcoming program year and through regular use of ongoing monitoring and classroom observation tools. Baseline : Certificate of Accreditation from the National Accreditation Commission, initial RCNIA monitoring and observation tools, ITERS and ECERS. Program Design & Task Management Evaluation Design & Data Collection (Columns 14) (Columns 5 -7) 1 2 3 4 5 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Submit Annual Report Annually Area Team & Accreditation will be The annual report Center files and Each year by the Center Team maintain documentation publicly displayed accreditation existing certificate anniversary date Provide orientation to Annually CC and ECS Ensure on-going Training plan, Staff file, PR01WS On-going new staff about compliance of HR10 report accreditation standards accreditation standards (NAC) (NAC) Continue on-going staff On-going CC and ECS Improved environmental Training plan, Staff file, PROMIS On-going training that covers the quality of the classroom HR10 report use of the monitoring tools - ITERS and ECERS 11 M Redlands Christian Migrant Association, Inc. / RCMA Whispering Pines Child Development Center / Children Services Advisory Committee Indian River County Outcome #3 : To continuously improve the quality of child care, family services, and staff professional development by maintaining accreditation through a nationally recognized accrediting agency for the upcoming program year and through regular use of ongoing monitoring and classroom observation tools. Baseline : Certificate of Accreditation from the National Accreditation Commission, initial RCNIA monitoring and observation tools, ITERS and ECERS. Program Design & Task Management Evaluation Design & Data Collection (Columns 14) (Columns 5 -7) 1 2 3 4 5 6 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Submit Annual Report Annually Area Team & Accreditation will be The annual report Center files and Each year by the Center Team maintain documentation publicly displayed accreditation existing certificate anniversary date Provide orientation to Annually CC and ECS Ensure on-going Training plan, Staff file, PR01WS On-going new staff about compliance of HR10 report accreditation standards accreditation standards (NAC) (NAC) Continue on-going staff On-going CC and ECS Improved environmental Training plan, Staff file, PROMIS On-going training that covers the quality of the classroom HR10 report use of the monitoring tools - ITERS and ECERS 11 Redlands Christian Migrant Association, Inc. RCMA Whispering Pines Child Development Center / Chiloren Services Advisory Committee Indian River County E . COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters .) Collaborative Agency Resources provided to the program Assist in preparing children and families for school Fellsmere Elementary School readiness through our Transition to Kindergarten parent and staff meetings . Provide ESOL and citizenship classes for RCMA families Indian River Community College and staff; assist staff who are seeking their AS degree and 40 hours statewide childcare training. Provide educational opportunities for the improvement of Treasure Coast Community Health health and the general welfare of children and their families . Provide training on safety and fire prevention for staff, Indian River County Fire Department children, and parents . Participate in the RIF program by reading to children and contributing funding to help provide appropriate books for children . Parent Teacher Educational Partnership Provide educational opportunities for families and staff. Operation Hope Provide families with support services to enhance quality of life . Harbor Federal Savings Bank Provide information and orientation about 'bankmg services to staff and parents . Publix (Oslo Road) Provide donations to families in need . Examples : food, towels, household and hygiene items . Indian River County School System Develop Individual Educational Plans (IEP) with parents Exceptional Student Education and are responsible to provide services to children with Department disabilities. Farm Worker Assistance Program Provide assistance to farm workers to improve their education . Early Steps Development of a family service plan for families who have children, aged birth - 3 with disabilities . Early Learning Coalition Provide child care services to eligible families . Provide staff training. Childcare Resources Offer training opportunities for families and staff. Visiting Nursing Association Provide health care services to families and staff. Indian River County Healthy Start Provide services to eligible parents and train RCMA staff. To ensure that children are well cared for in a safe, Department of Children and Families healthy, positive and educational environment by trained, qualified child care staff and licensing regulations . Habitat for Humanity Provide affordable homes to eligible RCMA families . 12 Redlands Christian Migrant Association, Inc. RCMA Whispering Pines Child Development Center / Chiloren Services Advisory Committee Indian River County E . COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters .) Collaborative Agency Resources provided to the program Assist in preparing children and families for school Fellsmere Elementary School readiness through our Transition to Kindergarten parent and staff meetings . Provide ESOL and citizenship classes for RCMA families Indian River Community College and staff; assist staff who are seeking their AS degree and 40 hours statewide childcare training. Provide educational opportunities for the improvement of Treasure Coast Community Health health and the general welfare of children and their families . Provide training on safety and fire prevention for staff, Indian River County Fire Department children, and parents . Participate in the RIF program by reading to children and contributing funding to help provide appropriate books for children . Parent Teacher Educational Partnership Provide educational opportunities for families and staff. Operation Hope Provide families with support services to enhance quality of life . Harbor Federal Savings Bank Provide information and orientation about 'bankmg services to staff and parents . Publix (Oslo Road) Provide donations to families in need . Examples : food, towels, household and hygiene items . Indian River County School System Develop Individual Educational Plans (IEP) with parents Exceptional Student Education and are responsible to provide services to children with Department disabilities. Farm Worker Assistance Program Provide assistance to farm workers to improve their education . Early Steps Development of a family service plan for families who have children, aged birth - 3 with disabilities . Early Learning Coalition Provide child care services to eligible families . Provide staff training. Childcare Resources Offer training opportunities for families and staff. Visiting Nursing Association Provide health care services to families and staff. Indian River County Healthy Start Provide services to eligible parents and train RCMA staff. To ensure that children are well cared for in a safe, Department of Children and Families healthy, positive and educational environment by trained, qualified child care staff and licensing regulations . Habitat for Humanity Provide affordable homes to eligible RCMA families . 12 Redlands Chrisiian Migrant Association, Ino . . ACMA Whispering Pines Child Development Center / Chhuien Services Advisory Committee Indian River County F . UNDUPLICATED CLIENTS Number of Unduplicated Clients by Location • vM Current Fiscal Yearl�Ta , sc � ear Location : ` , , w ` ( �,_ "Y Budget 2008/09Lj trojeiol (1Q /1 ; Unduplicated Clients Unduplicated Clients Unduplicated Clients North Indian River Co. 138 176 176 South Indian River Co. - - - Indian River Co Total 138 176 176 Greater Stuart - - - Hobe Sound - - - Indiantown - - - Jensen Beach - - - Palm City - - - Martin County Total - - - Fort Pierce Port Saint Lucie - - - St. Lucie Co. Total Other Locations - - TOTAL SERVED 138 1761 176 Number of Undu licated Clients by Age H Current Fiscal Year Location ` Budget 2008/09 L t_ 7 ih Individuals Group Individuals � 'r, v 0 to 4 - (Pre-school) 138 - 176 - 176 - 5 to 10 - (Elementary) - - - - - - 11 to 14 - (Middle) - - - - - - 15 to 18 - aigh School - - - - - - Total Children 138 - 176 - 176 - 19 to 59 - (Adults) - - - - - - 60 + Seniors - - - - - - Total Adults - - - - - - TOTAL SERVED 138 - 176 - 176 - 13 Redlands Chrisiian Migrant Association, Ino . . ACMA Whispering Pines Child Development Center / Chhuien Services Advisory Committee Indian River County F . UNDUPLICATED CLIENTS Number of Unduplicated Clients by Location • vM Current Fiscal Yearl�Ta , sc � ear Location : ` , , w ` ( �,_ "Y Budget 2008/09Lj trojeiol (1Q /1 ; Unduplicated Clients Unduplicated Clients Unduplicated Clients North Indian River Co. 138 176 176 South Indian River Co. - - - Indian River Co Total 138 176 176 Greater Stuart - - - Hobe Sound - - - Indiantown - - - Jensen Beach - - - Palm City - - - Martin County Total - - - Fort Pierce Port Saint Lucie - - - St. Lucie Co. Total Other Locations - - TOTAL SERVED 138 1761 176 Number of Undu licated Clients by Age H Current Fiscal Year Location ` Budget 2008/09 L t_ 7 ih Individuals Group Individuals � 'r, v 0 to 4 - (Pre-school) 138 - 176 - 176 - 5 to 10 - (Elementary) - - - - - - 11 to 14 - (Middle) - - - - - - 15 to 18 - aigh School - - - - - - Total Children 138 - 176 - 176 - 19 to 59 - (Adults) - - - - - - 60 + Seniors - - - - - - Total Adults - - - - - - TOTAL SERVED 138 - 176 - 176 - 13 Redlands 'Christian Migrant Association, In, . , RCMA Whispering Pines Child Development Center / Chuuren Services Advisory Committee Indian River County G. FUNDER SPECIFIC REQUIREMENTS — refer to Funder Specific Request For Proposal instructions . H. BUDGET FORMS — The budget forms are in a separate Excel file named " CSAC 2009=2010 Budget Forms". Refer to Funder Specific instructions for instructions opening this file. In the Excel file you will find the following worksheet tabs : 1 . Budget Narrative Worksheet — Part One 2 . Budget Narrative Worksheet — Part Two 3 . Total Agency Budget 4 . Total Program Budget 5 . Total Funder Specific Budget 6 . Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon, or click on File, Print, Entire Workbook. 14 Redlands 'Christian Migrant Association, In, . , RCMA Whispering Pines Child Development Center / Chuuren Services Advisory Committee Indian River County G. FUNDER SPECIFIC REQUIREMENTS — refer to Funder Specific Request For Proposal instructions . H. BUDGET FORMS — The budget forms are in a separate Excel file named " CSAC 2009=2010 Budget Forms". Refer to Funder Specific instructions for instructions opening this file. In the Excel file you will find the following worksheet tabs : 1 . Budget Narrative Worksheet — Part One 2 . Budget Narrative Worksheet — Part Two 3 . Total Agency Budget 4 . Total Program Budget 5 . Total Funder Specific Budget 6 . Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon, or click on File, Print, Entire Workbook. 14 NOT FOR PROFIT AGENCY CERTIFICATION The County of Indian River requires , as a matter of policy , that any Consultant or firm receives a contract or award resulting from the Request for Qualifications issued by the County of Indian River, Florida , shall make certification as below. Receipt of such certification , under oath , shall be a prerequisite to the award of contract and payment thereof. I (we) hereby certify that if the contract is awarded to me , our firm , partnership , or corporation , that no members of the elected governing body of Indian River County , nor any professional management , administrative official or employee of the County , nor members of his or her immediate family , including spouse , parents , or children , nor any person representing or purporting to represent any member or members of the elected governing body or other official , has solicited , has received or has been promised , directly or indirectly , any financial benefit , including but not limited to a fee , commission , finder' s fee , political contribution , goods or services in return for favorable review of any Proposal submitted in response to the Request for Qualifications or in return for execution of a contract for performance or provision of services for which Proposals are herein sought . The undersigned certifies that he/she is a principal or officer of the firm applying for consideration and is authorized to make the above acknowledgments and certifications for and on behalf of the applicant . The undersigned certifies that the Applicant has not been convicted of a public entity crime within the past 36 months , as set forth in Section 287 . 133 , Florida Statutes . Failure to sign this form will result in disqualification. Handwritten Signature of Authorized Principal (s) : DATE : D NAME : Sd b zt c 7W TITLE : Executive Director NAME OF FIRM/PARTNERSHIP/CORPORATION : Redlands Christian Migrant Association Inc, FOR AND ON BEHALF OF THE APPLICANT : Sworn to and subscribed to Q me , a Notary Public, this a., J_day of QW , 2009 . BY : (SEAL) (TYPE NAME & ITLE) NOMRY'PUBLIC • STATE OF FLORIDA Mary A. Alfaro pommission # DD617405 xpires: NOV 26, 2010 BONDED TjmU AT1.MIC BONDING Co., INC. I NOT FOR PROFIT AGENCY CERTIFICATION The County of Indian River requires , as a matter of policy , that any Consultant or firm receives a contract or award resulting from the Request for Qualifications issued by the County of Indian River, Florida , shall make certification as below. Receipt of such certification , under oath , shall be a prerequisite to the award of contract and payment thereof. I (we) hereby certify that if the contract is awarded to me , our firm , partnership , or corporation , that no members of the elected governing body of Indian River County , nor any professional management , administrative official or employee of the County , nor members of his or her immediate family , including spouse , parents , or children , nor any person representing or purporting to represent any member or members of the elected governing body or other official , has solicited , has received or has been promised , directly or indirectly , any financial benefit , including but not limited to a fee , commission , finder' s fee , political contribution , goods or services in return for favorable review of any Proposal submitted in response to the Request for Qualifications or in return for execution of a contract for performance or provision of services for which Proposals are herein sought . The undersigned certifies that he/she is a principal or officer of the firm applying for consideration and is authorized to make the above acknowledgments and certifications for and on behalf of the applicant . The undersigned certifies that the Applicant has not been convicted of a public entity crime within the past 36 months , as set forth in Section 287 . 133 , Florida Statutes . Failure to sign this form will result in disqualification. Handwritten Signature of Authorized Principal (s) : DATE : D NAME : Sd b zt c 7W TITLE : Executive Director NAME OF FIRM/PARTNERSHIP/CORPORATION : Redlands Christian Migrant Association Inc, FOR AND ON BEHALF OF THE APPLICANT : Sworn to and subscribed to Q me , a Notary Public, this a., J_day of QW , 2009 . BY : (SEAL) (TYPE NAME & ITLE) NOMRY'PUBLIC • STATE OF FLORIDA Mary A. Alfaro pommission # DD617405 xpires: NOV 26, 2010 BONDED TjmU AT1.MIC BONDING Co., INC. I Type the Organization and Program Name 2009 -2010 CORE APPLICATION BUDGET NARRATIVE WORKSHEET - PART ONE Revenues : Line 1 - 20 & Salaries/ Fringes : Lines 21 - 26 IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget. AGENCY : Redlands Christian Migrant Association PROGRAM NAME : School Readiness Child Care FUNDER : Children Services Advisory Committee Indian River County CAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place. REVENUES Proposed Total ProgramFunder Specific Total Agency. Budget Budget Budget 1 Children's Services Council-St. Lucie 2 Children's Services Council-Martin 3 Advisory Committee-Indian River 59 ,494 . 00 59 , 494 . 00 59 ,494 . 00 4 United Way-St. Lucie Count 5 United Way-Martin County 6 United Way-Indian River County 36 ,200 . 00 65 , 805 . 00 7 Department of Children & Families 565 , 198 . 00 13 , 650 , 088 . 00 8 County Funds 9 Contributions-Cash 1 , 350 , 000 . 00 10 Program Fees 124 , 949 . 00 19405 , 800 . 00 11 Fund Raising Events-Net 11500 , 000 . 00 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous 62 , 500 . 00 16 Legacies & Bequests 17 Funds from Other Sources 24 ,638 . 00 37 ,631 , 000 . 00 18 Reserve Funds Used for Operating 19 In-Kind Donations (Not included in total) 20 TOTAL REVENUES (doesn't include line 19) $810 ,479 . 00 1 $ 59 ,494 . 00 $ 557241687 . 00 B C EXPENDITURES Proposed Total Program Budget Funder Specific Total Agency Budget Budget 21 Salaries - (must complete chart on next page) 5329359 . 00 559266 . 00 29 , 165 , 973 . 00 22 FICA - Total salaries x 0 . 0765 36 ,497 . 00 41228 . 00 21174 , 062 . 00 Retirement - Annual pension tor qualified 23 staff 13 , 309 . 00 485 , 500 . 00 Life/Health - Medical/Dental/Short-term 24 Disab . 57 , 867 . 00 4 , 165 , 000 . 00 Workers -Compensation - # emp oyees x 25 rate 12 , 500 . 00 716 , 294 . 00 Florida unemployment - At projected 26 employees x $7 , 000 x UCT-6 rate 11 , 800 . 00 688 , 829 . 00 5/5/2009 B•t Type the Organization and Program Name 2009 -2010 CORE APPLICATION BUDGET NARRATIVE WORKSHEET - PART ONE Revenues : Line 1 - 20 & Salaries/ Fringes : Lines 21 - 26 IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget. AGENCY : Redlands Christian Migrant Association PROGRAM NAME : School Readiness Child Care FUNDER : Children Services Advisory Committee Indian River County CAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place. REVENUES Proposed Total ProgramFunder Specific Total Agency. Budget Budget Budget 1 Children's Services Council-St. Lucie 2 Children's Services Council-Martin 3 Advisory Committee-Indian River 59 ,494 . 00 59 , 494 . 00 59 ,494 . 00 4 United Way-St. Lucie Count 5 United Way-Martin County 6 United Way-Indian River County 36 ,200 . 00 65 , 805 . 00 7 Department of Children & Families 565 , 198 . 00 13 , 650 , 088 . 00 8 County Funds 9 Contributions-Cash 1 , 350 , 000 . 00 10 Program Fees 124 , 949 . 00 19405 , 800 . 00 11 Fund Raising Events-Net 11500 , 000 . 00 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous 62 , 500 . 00 16 Legacies & Bequests 17 Funds from Other Sources 24 ,638 . 00 37 ,631 , 000 . 00 18 Reserve Funds Used for Operating 19 In-Kind Donations (Not included in total) 20 TOTAL REVENUES (doesn't include line 19) $810 ,479 . 00 1 $ 59 ,494 . 00 $ 557241687 . 00 B C EXPENDITURES Proposed Total Program Budget Funder Specific Total Agency Budget Budget 21 Salaries - (must complete chart on next page) 5329359 . 00 559266 . 00 29 , 165 , 973 . 00 22 FICA - Total salaries x 0 . 0765 36 ,497 . 00 41228 . 00 21174 , 062 . 00 Retirement - Annual pension tor qualified 23 staff 13 , 309 . 00 485 , 500 . 00 Life/Health - Medical/Dental/Short-term 24 Disab . 57 , 867 . 00 4 , 165 , 000 . 00 Workers -Compensation - # emp oyees x 25 rate 12 , 500 . 00 716 , 294 . 00 Florida unemployment - At projected 26 employees x $7 , 000 x UCT-6 rate 11 , 800 . 00 688 , 829 . 00 5/5/2009 B•t Type the Organization and Program Name SALARIES I Gross ►► Iv POSITION LISTING Annual Salary Portion of Salary on Proposed Ill % of Gross Annual (Agency) Program Funder Specific Budget Salary Position Title / Total His/wk Requested(CIA) Example: Executive Director / 40hrs 70,000.00 10,000. 00 51000. 00 7. 14% Center Coordinator 37 ,440 . 00 37 ,440 . 00 0 . 00 % Infant Toddlers Teachers - Level 1 49 , 092 . 00 491092 . 00 81843 . 00 18 . 010/6 Infant Toddlers Teachers - Level 2 244 , 100 . 00 244 , 100 . 00 42 , 554 . 00 17 . 43% Infant Toddlers Teachers - Level 3 23 ,485 . 00 239485 . 00 3 , 869 . 00 16 . 47 % PreSchool Teachers - Level 2 42 , 648 . 00 42 , 648 . 00 0 . 00% PreSchool Teachers - Level 3 27 , 881 . 00 27 , 881 . 00 0 . 00 % Part Time Caregivers 26 ,478 . 00 26 ,478 . 00 0 . 00% Data Entry Specialist 51686 . 00 51686 . 00 0 . 00% Mentor Teacher 27 , 834 . 00 27 , 834 . 00 0 . 00% Maintenance 71630 . 00 71630 . 00 0 . 00% Cooks 40 , 085 . 00 4005 . 00 0 . 00% #DIV/0 ! # DIV/0 ! #DIV/0 ! # DIV/0 ! #DIV/0 ! # DIV/0 ! # DIV/0 ! #DIV/0 ! # DIV/0 ! Remaining positions throughout the agent Total Salaries $532 , 359 . 001 $ 532 , 359 . 00 1 $55 ,266 . 00 10 . 38 % FRINGE BENEFITS DETAIL (Funder Specific Budget I Funder 11 Ill Iv v vl VII Specific Budget FICA 7. 65% Pension Health Worker's Unemployme Total Fringes Funder Column C only, from line 21 to 26 ) (A x /o) ins. Compens. nt Compens. Specific Position Title / Total Hrs/wk Example: Case Manager / 40hrs 51000.00 382.50 200.00 500900 300.00 200. 00 11582.50 Center Coordinator 0. 00 0.00 0. 0 Infant Toddlers Teachers - Level 1 81843 . 00 676 .49 676. 49 Infant Toddlers Teachers - Level 2 42 , 554 . 00 31255 . 38 31255. 3 Infant Toddlers Teachers - Level 3 31869. 00 295 . 98 295 . 98 PreSchool Teachers - Level 2 0. 00 0 .00 0 . 0 PreSchool Teachers - Level 3 0 . 00 0.00 0 . 00 Part Time Caregivers 0. 00 0. 00 0. 00 Data Entry Specialist 0 . 00 0. 00 0 . 0 Mentor Teacher 0. 00 0 . 00 0 . 0 Maintenance 0. 00 0 .001 1 0. 0 Cooks 0. 00 0 . 00 0 . 00 0 0. 00 0 .00 0 . 0 0 0 . 00 0 . 00 0. 0 0 0 . 00 0 .00 0 . 0 0 0 . 00 0. 00 1 0 . 0 0 0. 00 0. 001 0 . 0 0 0. 00 0. 00 0 . 001 0 0 .00 0 . 00 0 . 001 0 0 . 00 0 . 00 0. 00 0 0 . 00 0 . 00 0. 00 Total Funder Request Fringe Benefits 4127 . 5/5/2009 B-1 Type the Organization and Program Name SALARIES I Gross ►► Iv POSITION LISTING Annual Salary Portion of Salary on Proposed Ill % of Gross Annual (Agency) Program Funder Specific Budget Salary Position Title / Total His/wk Requested(CIA) Example: Executive Director / 40hrs 70,000.00 10,000. 00 51000. 00 7. 14% Center Coordinator 37 ,440 . 00 37 ,440 . 00 0 . 00 % Infant Toddlers Teachers - Level 1 49 , 092 . 00 491092 . 00 81843 . 00 18 . 010/6 Infant Toddlers Teachers - Level 2 244 , 100 . 00 244 , 100 . 00 42 , 554 . 00 17 . 43% Infant Toddlers Teachers - Level 3 23 ,485 . 00 239485 . 00 3 , 869 . 00 16 . 47 % PreSchool Teachers - Level 2 42 , 648 . 00 42 , 648 . 00 0 . 00% PreSchool Teachers - Level 3 27 , 881 . 00 27 , 881 . 00 0 . 00 % Part Time Caregivers 26 ,478 . 00 26 ,478 . 00 0 . 00% Data Entry Specialist 51686 . 00 51686 . 00 0 . 00% Mentor Teacher 27 , 834 . 00 27 , 834 . 00 0 . 00% Maintenance 71630 . 00 71630 . 00 0 . 00% Cooks 40 , 085 . 00 4005 . 00 0 . 00% #DIV/0 ! # DIV/0 ! #DIV/0 ! # DIV/0 ! #DIV/0 ! # DIV/0 ! # DIV/0 ! #DIV/0 ! # DIV/0 ! Remaining positions throughout the agent Total Salaries $532 , 359 . 001 $ 532 , 359 . 00 1 $55 ,266 . 00 10 . 38 % FRINGE BENEFITS DETAIL (Funder Specific Budget I Funder 11 Ill Iv v vl VII Specific Budget FICA 7. 65% Pension Health Worker's Unemployme Total Fringes Funder Column C only, from line 21 to 26 ) (A x /o) ins. Compens. nt Compens. Specific Position Title / Total Hrs/wk Example: Case Manager / 40hrs 51000.00 382.50 200.00 500900 300.00 200. 00 11582.50 Center Coordinator 0. 00 0.00 0. 0 Infant Toddlers Teachers - Level 1 81843 . 00 676 .49 676. 49 Infant Toddlers Teachers - Level 2 42 , 554 . 00 31255 . 38 31255. 3 Infant Toddlers Teachers - Level 3 31869. 00 295 . 98 295 . 98 PreSchool Teachers - Level 2 0. 00 0 .00 0 . 0 PreSchool Teachers - Level 3 0 . 00 0.00 0 . 00 Part Time Caregivers 0. 00 0. 00 0. 00 Data Entry Specialist 0 . 00 0. 00 0 . 0 Mentor Teacher 0. 00 0 . 00 0 . 0 Maintenance 0. 00 0 .001 1 0. 0 Cooks 0. 00 0 . 00 0 . 00 0 0. 00 0 .00 0 . 0 0 0 . 00 0 . 00 0. 0 0 0 . 00 0 .00 0 . 0 0 0 . 00 0. 00 1 0 . 0 0 0. 00 0. 001 0 . 0 0 0. 00 0. 00 0 . 001 0 0 .00 0 . 00 0 . 001 0 0 . 00 0 . 00 0. 00 0 0 . 00 0 . 00 0. 00 Total Funder Request Fringe Benefits 4127 . 5/5/2009 B-1 2009 -2010 CORE APPLICATION BUDGET NARRATIVE WORKSHEET - PART TWO General Expenditures : Lines 27 - 48 IMPORTANT : The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program . From this worksheet, your figures will be linked to the Total Agency Budget and Total Program Budget. AGENCY NAME : Redlands Christian Migrant Association PROGRAM NAME : School Readiness Child Care FUNDER : Children Services Advisory Committee Indian River County CAUTION: Do not enter any figures where a cell is colored in dark blue--Formulas & links are in place. 27 EXPENDITURE LINE ITEM : TRAVEL -DAILY Col . 1 - Description of Col. 3 - TOTAL Col. 4 - TOTA Col. 5 - TOTAL Expense for the Program Col. 2 - Calculation Narrative for the PROGRAM AMOUNTFUNDER SPECIFIC AGENCY AMOUNT Program Budget AMOUNT Budget a b C d e 9 h Line Item TOTAL 0 ,001 0 .00 789 ,416 .00 28 EXPENDITURE LINE ITEM : TRAVEL/CONFERENCES/TRAINING Col . 1 - Description of Col. 3 - TOTAL Col. 4 - TOTAL Col. 5 - TOTAL Expense for the Program Col. 2 - Calculation Narrative for the PROGRAM AMOUNTFUNDER SPECIFIC AGENCY AMOUNT Program Budget AMOUNT Budget a $ 150 budgeted monthly 11800 . 00 b c d e 9 h Line Item TOTAL 11800 .00 0 .00 986,363 .00 29 EXPENDITURE LINE ITEM . OFFICE SUPPLIES Col. 3 - TOTAL Col. 4 - TOTAL Col. 5 - TOTAL COI . 1 - Description of Col . 2 - Calculation Narrative for the PROGRAM AMOUNT FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program Program Budget AMOUNT Budget a $200 budgeted monthly 2 ,400 . 00 b c d e 9 h Line Item TOTAL 2 ,400 .00 0 .00 416 , 500 .00 30 EXPENDITURE LINE ITEM . TELEPHONE 2009 -2010 CORE APPLICATION BUDGET NARRATIVE WORKSHEET - PART TWO General Expenditures : Lines 27 - 48 IMPORTANT : The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program . From this worksheet, your figures will be linked to the Total Agency Budget and Total Program Budget. AGENCY NAME : Redlands Christian Migrant Association PROGRAM NAME : School Readiness Child Care FUNDER : Children Services Advisory Committee Indian River County CAUTION: Do not enter any figures where a cell is colored in dark blue--Formulas & links are in place. 27 EXPENDITURE LINE ITEM : TRAVEL -DAILY Col . 1 - Description of Col. 3 - TOTAL Col. 4 - TOTA Col. 5 - TOTAL Expense for the Program Col. 2 - Calculation Narrative for the PROGRAM AMOUNTFUNDER SPECIFIC AGENCY AMOUNT Program Budget AMOUNT Budget a b C d e 9 h Line Item TOTAL 0 ,001 0 .00 789 ,416 .00 28 EXPENDITURE LINE ITEM : TRAVEL/CONFERENCES/TRAINING Col . 1 - Description of Col. 3 - TOTAL Col. 4 - TOTAL Col. 5 - TOTAL Expense for the Program Col. 2 - Calculation Narrative for the PROGRAM AMOUNTFUNDER SPECIFIC AGENCY AMOUNT Program Budget AMOUNT Budget a $ 150 budgeted monthly 11800 . 00 b c d e 9 h Line Item TOTAL 11800 .00 0 .00 986,363 .00 29 EXPENDITURE LINE ITEM . OFFICE SUPPLIES Col. 3 - TOTAL Col. 4 - TOTAL Col. 5 - TOTAL COI . 1 - Description of Col . 2 - Calculation Narrative for the PROGRAM AMOUNT FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program Program Budget AMOUNT Budget a $200 budgeted monthly 2 ,400 . 00 b c d e 9 h Line Item TOTAL 2 ,400 .00 0 .00 416 , 500 .00 30 EXPENDITURE LINE ITEM . TELEPHONE • . . . • $240 budgeted monthly %////////////////. //////////////// Tnum ® loll all kalmol kill k1jagiLOMITATC1 . . • • • • TAL • Description BudgetCol, 2 a Calculation Narrative for the FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program i AMOUNT off OMMMIMMIYA %///////0 0 0 001/// • • Col . 5 - TOTAL ExpenseCol . I Description of Col . 2 - Calculation Narrative for the FUNDER SPECIFIC AGENCY AMOUNT . . AMOUNTProgram Budget Budget 00 budgeted . • ///1//1010110////.■ • • CoLS - TOTAL Col, I Description of 1 . 0 FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program Col . 2 Calculation Narrative for the AMOUNT, . . , . : Budget . : . . budgeted monthly %//////////////00 %///00110011/ • • %///////////////////////////////////////%i • • Col. 5 - TOTAL Col . 1 Description of AGENCY AMOUNT Expense for the Program • Budget • . . . • $240 budgeted monthly %////////////////. //////////////// Tnum ® loll all kalmol kill k1jagiLOMITATC1 . . • • • • TAL • Description BudgetCol, 2 a Calculation Narrative for the FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program i AMOUNT off OMMMIMMIYA %///////0 0 0 001/// • • Col . 5 - TOTAL ExpenseCol . I Description of Col . 2 - Calculation Narrative for the FUNDER SPECIFIC AGENCY AMOUNT . . AMOUNTProgram Budget Budget 00 budgeted . • ///1//1010110////.■ • • CoLS - TOTAL Col, I Description of 1 . 0 FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program Col . 2 Calculation Narrative for the AMOUNT, . . , . : Budget . : . . budgeted monthly %//////////////00 %///00110011/ • • %///////////////////////////////////////%i • • Col. 5 - TOTAL Col . 1 Description of AGENCY AMOUNT Expense for the Program • Budget iZOOZZOWN/i NO 101 Bill *771, 1 • • TOTALI Col. I Description of 2 Calculation Narrative for the • • . • UNT Expense for the . . Program Budget • Budget $ 10 budgeted monthly WRAWN %//////////////// : %///////////////////////////////////////// ® - . Col. 1 - Description of Col . 2 1, Calculation Narrative for the 7 • • FUNDER • ProgramExpense for the Budget • 111 11 i// budgeted monthly • Col. 4 - TOTAL • ExpenseCol. I - Description of Col , 2 Calculation Narrative for the FUNDER SPECIFIC for the Program Budget $50 budgeted monthly ///////////// /////////////////%i Col . I Description, - . FIT M4 FTI • • • AMOUNT . . . AMOUNT Budget $ 10 budgeted monthly 00/000000/0 W/f///////////// iZOOZZOWN/i NO 101 Bill *771, 1 • • TOTALI Col. I Description of 2 Calculation Narrative for the • • . • UNT Expense for the . . Program Budget • Budget $ 10 budgeted monthly WRAWN %//////////////// : %///////////////////////////////////////// ® - . Col. 1 - Description of Col . 2 1, Calculation Narrative for the 7 • • FUNDER • ProgramExpense for the Budget • 111 11 i// budgeted monthly • Col. 4 - TOTAL • ExpenseCol. I - Description of Col , 2 Calculation Narrative for the FUNDER SPECIFIC for the Program Budget $50 budgeted monthly ///////////// /////////////////%i Col . I Description, - . FIT M4 FTI • • • AMOUNT . . . AMOUNT Budget $ 10 budgeted monthly 00/000000/0 W/f///////////// 412221 MIRTiril Ell AV UAL • • :211 • • Col. 5 - TOTAL Col. 1 Description Expense • r the Program • BudgetProgram Budget //////////OW/00A %//////////////// ////////////////////// • . - • - • . • • Col. 4 . TOTAL • ExpenseCol . I Description of Col. 2 Calculation Narrative for the FUNDER SPECIFIC , AGENCY AMOUNT . r the Program Program Budget AMOUNT Budget ///////////. : . •MEN 1A 1111111111f1ll • ExpenseCol , I Description of Col. 2 Calculation Narrative for the FUNDER SPECIFIC! AGENCY AMOUN . • AMOUNT Program • . Budget $ 1 , 500„ budgeted %//////////////%i %//////////OWN/0 tj • •IMP Bmal k, I Di ol • • • • Col , I Descrip • • • • ExpenseCol . 2 - Calculation Narrative for the . r the Program Program Budget • Budget ■%//////////////%i ////////////////. 412221 MIRTiril Ell AV UAL • • :211 • • Col. 5 - TOTAL Col. 1 Description Expense • r the Program • BudgetProgram Budget //////////OW/00A %//////////////// ////////////////////// • . - • - • . • • Col. 4 . TOTAL • ExpenseCol . I Description of Col. 2 Calculation Narrative for the FUNDER SPECIFIC , AGENCY AMOUNT . r the Program Program Budget AMOUNT Budget ///////////. : . •MEN 1A 1111111111f1ll • ExpenseCol , I Description of Col. 2 Calculation Narrative for the FUNDER SPECIFIC! AGENCY AMOUN . • AMOUNT Program • . Budget $ 1 , 500„ budgeted %//////////////%i %//////////OWN/0 tj • •IMP Bmal k, I Di ol • • • • Col , I Descrip • • • • ExpenseCol . 2 - Calculation Narrative for the . r the Program Program Budget • Budget ■%//////////////%i ////////////////. • , - MAN • ff MTOTTME149M. Col. 2 Calculation Narrative for the AGENCY AMOUNT, • . . . projected revenue from %//////////////%i EXPENDITURE • TOTAL Col . 1 Description of Col . 2 - Calculation Narrative for th FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program Program , . AMOUNT, Budget © %//////////////% IM - -111, *V &llqr •j k, . . Col. 4 - TOTALi DescriptionCol. I TOTAL . Calculation " • • . AMOUNT Expense . Program • Program Budget EXPENDITURE LINE ITEIVIOTHER MISCELLANEOUS • • �TOTAL Col . 1 Description Expense . r the Program AMOUNT Program . • Budget 1 . • . - - . . : 111 11 i/////////////// KNOW////////// © . 1 //////////////// EXPENDITURE LINE ITEM : OTHER CONTRACT • il�C_o L 4 - TOTA L • Col. I Descripti . Expense for the Progra AMOUNT Budget • , - MAN • ff MTOTTME149M. Col. 2 Calculation Narrative for the AGENCY AMOUNT, • . . . projected revenue from %//////////////%i EXPENDITURE • TOTAL Col . 1 Description of Col . 2 - Calculation Narrative for th FUNDER SPECIFIC AGENCY AMOUNT Expense for the Program Program , . AMOUNT, Budget © %//////////////% IM - -111, *V &llqr •j k, . . Col. 4 - TOTALi DescriptionCol. I TOTAL . Calculation " • • . AMOUNT Expense . Program • Program Budget EXPENDITURE LINE ITEIVIOTHER MISCELLANEOUS • • �TOTAL Col . 1 Description Expense . r the Program AMOUNT Program . • Budget 1 . • . - - . . : 111 11 i/////////////// KNOW////////// © . 1 //////////////// EXPENDITURE LINE ITEM : OTHER CONTRACT • il�C_o L 4 - TOTA L • Col. I Descripti . Expense for the Progra AMOUNT Budget a b c d e 9 h Line Item TOTAL 0 .00 0 .00 a b c d e 9 h Line Item TOTAL 0 .00 0 .00 Type the Orgsn¢ation and Program Name _ . 9 -2010 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FY 07/08 FY 08109 FY 09110 % INCREASE FYE FYE FYE CURRENT VS . NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. C•001. B)/col. B REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0 .00 2 Children's Services Council-Martin 0 .00 3 Adviso Committee-Indian River 30 000 .00 599494.00 59 ,494 .00 0 .00% a United Way-St. Lucie County 0 .00 5 United Way-Martin County 0 .00 s United Way-Indian River Coun 60 078 .00 64 773 .00 65,805.00 1 .59% 7 Department of Children & Families 13 514,959 .00 13j6509088 ,00 131650 ,088 .00 0 .00% 8 County Funds 0 .00 9 Contributions-Cash 12265 ,235,00 1 924,328 .00 193507000.00 -29 .85% 10 Program Fees 11492 532 .00 11 403 651 .00 19406v800 ,00 0 .15% 11 Fund Raising Events -Net 713 443 .00 16009000-00 1 0500P000 ,00 0 .00% 12 Sales to Public -Net 0.00 13 Membershi Dues 0.00 14 Investment Income 0 .00 15 Miscellaneous 91 t999600 609902.00 629500 .00 2 .62% 16 Legacies & Bequests 0 .00 17 Funds from Other Sources 39 037 179 .00 37 ,286 ,414.00 3796319000.00 0 .92% 1s Reserve Funds Used for Operating 0 .00 19 In -Kind Donations (Not included in total) 00 20 TOTAL 56 2059425.00 55 949,650 .00 55 ,724 687 .00 -0 .40% EXPENDITURES 21 Salaries 29 , 148 ,060.00 29 ,407 ,221 00 29165,973 .00 -0 .82% 22 FICA 290672661 ,00 2 249 ,652 .00 2, 174,062.00 -3 .36% z3 Retirement 525 366 .00 433 326.00 485 ,500.00 12 .04% 24 Life/Health 395829486,00 4156171 .00 41659000.00 0,21 % 25 Workers Compensation 446 982.00 762 ,460 .00 716 ,294.00 -6 .05% 28 Florida Unem to ent 600 737 .00 675 990 .00 688 ,829 .00 1 .90% 27 Travel-Dail 824 069 .00 781 600 .00 789 416.00 1 .00% 28 Travel/Conferences/Training 755 770 .00 980,461 .00 985 363 .00 0 .50% 29 Office Su lies 428 587 .00 418 500 .00 416 500 .00 -0 .48% 30 Telephone 578 338 .00 648P500,00 651 745 .00 0 .50% 31 Posta elShi in 76 960 . 00 92180.00 90 200.00 -2.1 5% 32 Utilities 1 ,337 385.00 1 300105.00 1320 ,805,00 1 .59% 33 Occupancy (Building & Grounds 195389781 .00 2, 156 000.00 2,186 ,000.00 1 .39% 34 Printing & Publications 43 796 .00 52,400 .00 48 600 .00 -7 .25% -4 .53% 35 Subscri tion/Dues/Membershi s 43 444 .00 43154 .00 41 200 .00 38 Insurance 1 ,182 917 .00 1 ,450 000 .00 1 ,442 000.00 -0 .55% 37 E ui ment: Rental & Maintenance 144 ,864 .00 182,000.00 1849500.00 1 .37% 3s Advertisin 12 ,336 .00 35,730.00 32 800.00 -8 .20% 39 Equipment Purchases :Ca ital Expense 1 ,324 512 .00 1200,000,00 1 ,150 000 .00 -4. 17% 40 Professional Fees ( Legal, Consulting ) 27 823 .00 65 200.00 662200 .00 1 .53% 41 Books/Educational Materials 111159140 .00 i 320,000.00 192851000 .00 -2 .65% a2 Food & Nutrition 1865 177 ,z00 1 942 ,000.00 2 ,046 000 .00 5 .36% a3 Administrative Costs 59417 ,654 ,00 5,250 000 .00 5, 246 ,000 .00 0 .08 % a4 Audit Expense 109 ,340 .00 85,000 .00 86 ,200 .00 1 .41 % 45 S ecific Assistance to Individuals 0 .00 as Other/Miscellaneous 212 ,094.00 2629000 .00 2609500 .00 -0 .57% 47 Other/Contract 0.00 a8 TOTAL 53 400 186 .00 559949,650 .00 55 ,724 ,687 ,001 -0 .40% 49 REVENUES OVERT UNDER EXPENDITURES 2,805,239 .00 0 .00 0 .00 6.2 515/2009 Type the Orgsn¢ation and Program Name _ . 9 -2010 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FY 07/08 FY 08109 FY 09110 % INCREASE FYE FYE FYE CURRENT VS . NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. C•001. B)/col. B REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0 .00 2 Children's Services Council-Martin 0 .00 3 Adviso Committee-Indian River 30 000 .00 599494.00 59 ,494 .00 0 .00% a United Way-St. Lucie County 0 .00 5 United Way-Martin County 0 .00 s United Way-Indian River Coun 60 078 .00 64 773 .00 65,805.00 1 .59% 7 Department of Children & Families 13 514,959 .00 13j6509088 ,00 131650 ,088 .00 0 .00% 8 County Funds 0 .00 9 Contributions-Cash 12265 ,235,00 1 924,328 .00 193507000.00 -29 .85% 10 Program Fees 11492 532 .00 11 403 651 .00 19406v800 ,00 0 .15% 11 Fund Raising Events -Net 713 443 .00 16009000-00 1 0500P000 ,00 0 .00% 12 Sales to Public -Net 0.00 13 Membershi Dues 0.00 14 Investment Income 0 .00 15 Miscellaneous 91 t999600 609902.00 629500 .00 2 .62% 16 Legacies & Bequests 0 .00 17 Funds from Other Sources 39 037 179 .00 37 ,286 ,414.00 3796319000.00 0 .92% 1s Reserve Funds Used for Operating 0 .00 19 In -Kind Donations (Not included in total) 00 20 TOTAL 56 2059425.00 55 949,650 .00 55 ,724 687 .00 -0 .40% EXPENDITURES 21 Salaries 29 , 148 ,060.00 29 ,407 ,221 00 29165,973 .00 -0 .82% 22 FICA 290672661 ,00 2 249 ,652 .00 2, 174,062.00 -3 .36% z3 Retirement 525 366 .00 433 326.00 485 ,500.00 12 .04% 24 Life/Health 395829486,00 4156171 .00 41659000.00 0,21 % 25 Workers Compensation 446 982.00 762 ,460 .00 716 ,294.00 -6 .05% 28 Florida Unem to ent 600 737 .00 675 990 .00 688 ,829 .00 1 .90% 27 Travel-Dail 824 069 .00 781 600 .00 789 416.00 1 .00% 28 Travel/Conferences/Training 755 770 .00 980,461 .00 985 363 .00 0 .50% 29 Office Su lies 428 587 .00 418 500 .00 416 500 .00 -0 .48% 30 Telephone 578 338 .00 648P500,00 651 745 .00 0 .50% 31 Posta elShi in 76 960 . 00 92180.00 90 200.00 -2.1 5% 32 Utilities 1 ,337 385.00 1 300105.00 1320 ,805,00 1 .59% 33 Occupancy (Building & Grounds 195389781 .00 2, 156 000.00 2,186 ,000.00 1 .39% 34 Printing & Publications 43 796 .00 52,400 .00 48 600 .00 -7 .25% -4 .53% 35 Subscri tion/Dues/Membershi s 43 444 .00 43154 .00 41 200 .00 38 Insurance 1 ,182 917 .00 1 ,450 000 .00 1 ,442 000.00 -0 .55% 37 E ui ment: Rental & Maintenance 144 ,864 .00 182,000.00 1849500.00 1 .37% 3s Advertisin 12 ,336 .00 35,730.00 32 800.00 -8 .20% 39 Equipment Purchases :Ca ital Expense 1 ,324 512 .00 1200,000,00 1 ,150 000 .00 -4. 17% 40 Professional Fees ( Legal, Consulting ) 27 823 .00 65 200.00 662200 .00 1 .53% 41 Books/Educational Materials 111159140 .00 i 320,000.00 192851000 .00 -2 .65% a2 Food & Nutrition 1865 177 ,z00 1 942 ,000.00 2 ,046 000 .00 5 .36% a3 Administrative Costs 59417 ,654 ,00 5,250 000 .00 5, 246 ,000 .00 0 .08 % a4 Audit Expense 109 ,340 .00 85,000 .00 86 ,200 .00 1 .41 % 45 S ecific Assistance to Individuals 0 .00 as Other/Miscellaneous 212 ,094.00 2629000 .00 2609500 .00 -0 .57% 47 Other/Contract 0.00 a8 TOTAL 53 400 186 .00 559949,650 .00 55 ,724 ,687 ,001 -0 .40% 49 REVENUES OVERT UNDER EXPENDITURES 2,805,239 .00 0 .00 0 .00 6.2 515/2009 Type the orpnWAion ur° Pmp°m Name t 99 -2010 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FY 07108 FY 08108 FY 09110 % INCREASE FYE FYE FYE CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (Col. Ciol. 8)/Col. a REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 30 000.00 59t494.001 59 494.00 0 .00% 4 United Way-St. Lucie County 0.00 6 United Way-Martin County 0.00 6 United Wa -Indian River County 52 402.00 34 200.00 36 200.00 5 .85% 7 Department of Children & Families 522 861 .00 556 200.00 565 198.00 1 .62% a County Funds 0.00 9 Contributions-Cash 0.00 10 Program Fees 133 081 .00 118 900.00 124t949,00 5.09% 11 Fund Raisin Events-Net 0.00 12 Sales to Public-Net 0.00 13 MembershipDues 0.00 14 Investment Income 0'00 16 Miscellaneous 0.00 16 Legacies & Bequests 0.00 17 Funds from Other Sources 20 404.00 20 000.00 24 638.00 23. 19% 19 Reserve Funds Used for Operating 0.00 1s In-Kind Donations (Not Inolud°d In total) 0.00 20 TOTAL 758t748,00 786 794.00 810 479.00 2.75% EXPENDITURES 21 Salaries 504t202.00 515 481 .00 532 359.00 3.27% 22 FICA 36 710.00 3913%00 36 497.00 -7.16% 23 Retirement 79275.00 6 700.00 13 309.00 98.64% 24 Life/Health 45 524.00 50 495.00 57 867lw� .00 14.60% 26 Workers Compensation 79372,00 13 415.00 12 500.00 6.82% 26 Florida Unem to ment10 342.00 11 800.00 11 800.00 0.00% 27 Travel-Dail 0.00 2a Travel/Conferences/Training 6 823.00 11600.00 19800.0() 12.50% 29 Office Su lies 29296,00 21550.00 21400,00 -5.88% 3o Telephone 5 610.00 5900.00 21880,00 -51 .19% 31 Postage/Shipping 83.00 100.00 120.00 20.00% 32 Utilities 29 330.00 28 844.00 30t000-00 4.01 % 33 occupancy ( Building & Grounds 62671 ,00 1170000 90600-00 -17.95% 34 Printing & Publications 205.00 260.00 240.00 -7.69% 36 Subscription/Dues/Memberships 200.00 120.00 40.00% 36 Insurance 61385.00 10 200.00 91000.00 -11 .76% 37 Equipment: Rental & Maintenance 576.00 650.00 600.00 -7.69% 100.00 120.00 20.00% 38 Advertisin 39 Equipment Purchases :Ca ital Expense 2t000-00 2 400.00 20.00% 40 Professional Fees (Legal , Consulting) 0.00 41 Books/Educational Materials 13 475.00 18 500.00 18 000.00 -2 .70% 42 Food & Nutrition 0.00 43 Administrative Costs 50 519.00 50 788.00 50 867.00 0. 16% 44 Audit Expense 0.00 46 Specific Assistance to Individuals 0.00 a6 Other/Miscellaneous 19178.00 18 200.00 18 000.00 -1 .10% 47 Other/Contract 0.00 48 TOTAL 752t576.00 788J94,00 810A79.00 2.75% 48 REVENUES OVER/ UNDER EXPENDITURES St172,001 0.001 0 .00 BJ 5/5/!009 Type the orpnWAion ur° Pmp°m Name t 99 -2010 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FY 07108 FY 08108 FY 09110 % INCREASE FYE FYE FYE CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (Col. Ciol. 8)/Col. a REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 30 000.00 59t494.001 59 494.00 0 .00% 4 United Way-St. Lucie County 0.00 6 United Way-Martin County 0.00 6 United Wa -Indian River County 52 402.00 34 200.00 36 200.00 5 .85% 7 Department of Children & Families 522 861 .00 556 200.00 565 198.00 1 .62% a County Funds 0.00 9 Contributions-Cash 0.00 10 Program Fees 133 081 .00 118 900.00 124t949,00 5.09% 11 Fund Raisin Events-Net 0.00 12 Sales to Public-Net 0.00 13 MembershipDues 0.00 14 Investment Income 0'00 16 Miscellaneous 0.00 16 Legacies & Bequests 0.00 17 Funds from Other Sources 20 404.00 20 000.00 24 638.00 23. 19% 19 Reserve Funds Used for Operating 0.00 1s In-Kind Donations (Not Inolud°d In total) 0.00 20 TOTAL 758t748,00 786 794.00 810 479.00 2.75% EXPENDITURES 21 Salaries 504t202.00 515 481 .00 532 359.00 3.27% 22 FICA 36 710.00 3913%00 36 497.00 -7.16% 23 Retirement 79275.00 6 700.00 13 309.00 98.64% 24 Life/Health 45 524.00 50 495.00 57 867lw� .00 14.60% 26 Workers Compensation 79372,00 13 415.00 12 500.00 6.82% 26 Florida Unem to ment10 342.00 11 800.00 11 800.00 0.00% 27 Travel-Dail 0.00 2a Travel/Conferences/Training 6 823.00 11600.00 19800.0() 12.50% 29 Office Su lies 29296,00 21550.00 21400,00 -5.88% 3o Telephone 5 610.00 5900.00 21880,00 -51 .19% 31 Postage/Shipping 83.00 100.00 120.00 20.00% 32 Utilities 29 330.00 28 844.00 30t000-00 4.01 % 33 occupancy ( Building & Grounds 62671 ,00 1170000 90600-00 -17.95% 34 Printing & Publications 205.00 260.00 240.00 -7.69% 36 Subscription/Dues/Memberships 200.00 120.00 40.00% 36 Insurance 61385.00 10 200.00 91000.00 -11 .76% 37 Equipment: Rental & Maintenance 576.00 650.00 600.00 -7.69% 100.00 120.00 20.00% 38 Advertisin 39 Equipment Purchases :Ca ital Expense 2t000-00 2 400.00 20.00% 40 Professional Fees (Legal , Consulting) 0.00 41 Books/Educational Materials 13 475.00 18 500.00 18 000.00 -2 .70% 42 Food & Nutrition 0.00 43 Administrative Costs 50 519.00 50 788.00 50 867.00 0. 16% 44 Audit Expense 0.00 46 Specific Assistance to Individuals 0.00 a6 Other/Miscellaneous 19178.00 18 200.00 18 000.00 -1 .10% 47 Other/Contract 0.00 48 TOTAL 752t576.00 788J94,00 810A79.00 2.75% 48 REVENUES OVER/ UNDER EXPENDITURES St172,001 0.001 0 .00 BJ 5/5/!009 • Type the Organization and Program Name 2009 =2010 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/ PROGRAM NAME : Redlands Christian Migrant Association FUNDER : A B c FY 09110 FY 09110 % OF TOTAL FUNDER TOTAL VS , PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col . B/col . A EXPENDITURES 21 Salaries 5329359 .00 55 , 266 .00 10 .38% 22 FICA 36 ,497 .00 4 , 228 . 00 11 .58% 23 Retirement 13 ,309 .00 0 .00 0 . 00% 24 Life/Health 579867 .00 0 .00 0 .00% 25 Workers Compensation 129500 . 00 0 .00 0 . 00% 26 Florida Unemployment 11 , 800 . 00 0 .00 0 . 00% 27 TravelmDaily 0 .00 0 . 00 # DIV/0 ! 28 Travel/Conferences/Training 19800 .00 0 .00 0 . 00% 29 Office Su lies 2 ,400 . 00 0 .00 0 .00% 3o Telephone 21880 .00 0 . 00 0 . 00% 31 Posta a/Shipping120 . 00 0 .00 0 .00% 32 Utilities 30 000 . 00 0 .00 0 . 00% 33 occupancy (Building & Grounds 9 ,600 .00 0 .00 0 . 00 % 34 Printing & Publications 240 .00 0 . 00 0 .00% 35 Subscription/Dues/Memberships 120 .00 0 . 00 0 . 00 % 36 Insurance 91000 .00 0 . 00 0 .00% 37 Equipment: Rental & Maintenance 600 .00 0 .00 0 .00% 38 Advertising 120 .00 0 .00 0 .00% 39 Equipment Purchases : Ca ital Expense 29400 . 00 0 .00 0 . 00% 40 Professional Fees ( Legal , Consulting ) 0 .00 0 . 00 #DIV/0 ! 41 Books/Educational Materials 189000 .00 0 . 00 0 .00% 42 Food & Nutrition 0 .00 0 .00 #DIV/01 43 Administrative Costs 50 , 867 .00 0 . 00 0 . 00% as Audit Expense 0 .00 0 . 00 #DIV/01 45 Specific Assistance to Individuals 0 .00 0 . 00 #DIV/01 as Other/Miscellaneousmmnw� 18 ,000 .00 0 .00 0 . 00% 47 Other/Contract 0 .00 0 . 00 #DIV/0 ! 48 TOTAL $ 810 ,479 . 00 $599494 .00 7 .34% B4 5/5/2009 • Type the Organization and Program Name 2009 =2010 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/ PROGRAM NAME : Redlands Christian Migrant Association FUNDER : A B c FY 09110 FY 09110 % OF TOTAL FUNDER TOTAL VS , PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col . B/col . A EXPENDITURES 21 Salaries 5329359 .00 55 , 266 .00 10 .38% 22 FICA 36 ,497 .00 4 , 228 . 00 11 .58% 23 Retirement 13 ,309 .00 0 .00 0 . 00% 24 Life/Health 579867 .00 0 .00 0 .00% 25 Workers Compensation 129500 . 00 0 .00 0 . 00% 26 Florida Unemployment 11 , 800 . 00 0 .00 0 . 00% 27 TravelmDaily 0 .00 0 . 00 # DIV/0 ! 28 Travel/Conferences/Training 19800 .00 0 .00 0 . 00% 29 Office Su lies 2 ,400 . 00 0 .00 0 .00% 3o Telephone 21880 .00 0 . 00 0 . 00% 31 Posta a/Shipping120 . 00 0 .00 0 .00% 32 Utilities 30 000 . 00 0 .00 0 . 00% 33 occupancy (Building & Grounds 9 ,600 .00 0 .00 0 . 00 % 34 Printing & Publications 240 .00 0 . 00 0 .00% 35 Subscription/Dues/Memberships 120 .00 0 . 00 0 . 00 % 36 Insurance 91000 .00 0 . 00 0 .00% 37 Equipment: Rental & Maintenance 600 .00 0 .00 0 .00% 38 Advertising 120 .00 0 .00 0 .00% 39 Equipment Purchases : Ca ital Expense 29400 . 00 0 .00 0 . 00% 40 Professional Fees ( Legal , Consulting ) 0 .00 0 . 00 #DIV/0 ! 41 Books/Educational Materials 189000 .00 0 . 00 0 .00% 42 Food & Nutrition 0 .00 0 .00 #DIV/01 43 Administrative Costs 50 , 867 .00 0 . 00 0 . 00% as Audit Expense 0 .00 0 . 00 #DIV/01 45 Specific Assistance to Individuals 0 .00 0 . 00 #DIV/01 as Other/Miscellaneousmmnw� 18 ,000 .00 0 .00 0 . 00% 47 Other/Contract 0 .00 0 . 00 #DIV/0 ! 48 TOTAL $ 810 ,479 . 00 $599494 .00 7 .34% B4 5/5/2009 Type the Orpan¢atlon and Program Name 20094010 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FUNDER : Children Services Advisory Committee Indian River County LINE ITEM EXPLANATION FOR VARIANCE; Children's Services Council-St. Lucie Children's services Council-Martin United Way-St. Lucie County United Wa -Martin County County Funds Contributions-Cash Fund Raisino Events -Net Sales to Public-Net Membership Dues Investment Income Miscellaneous Legacies & BeQuests Funds from Other Sources Reserve Funds Used for Operating In -Kind Donations Not included in total Retirement Travel-Dail Postage/Shipoing Advertisin E ui ment Purchases :Ca ital Expense Professional Fees (Legal, Consulting) Food & Nutrition Audit Expense Specific Assistance to Individuals Other/Contract Bi 5/52009 Type the Orpan¢atlon and Program Name 20094010 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FUNDER : Children Services Advisory Committee Indian River County LINE ITEM EXPLANATION FOR VARIANCE; Children's Services Council-St. Lucie Children's services Council-Martin United Way-St. Lucie County United Wa -Martin County County Funds Contributions-Cash Fund Raisino Events -Net Sales to Public-Net Membership Dues Investment Income Miscellaneous Legacies & BeQuests Funds from Other Sources Reserve Funds Used for Operating In -Kind Donations Not included in total Retirement Travel-Dail Postage/Shipoing Advertisin E ui ment Purchases :Ca ital Expense Professional Fees (Legal, Consulting) Food & Nutrition Audit Expense Specific Assistance to Individuals Other/Contract Bi 5/52009 • Type the Organcoon and Program Name 2009-2010 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15%g OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME : FUNDER : LUIVE ITEM EXPLANAT10N POR,VARIANCE #DIV101 #DIV101 #DIV101 #DIV101 #DIV/01 #DIV101 B�6 515/1009 • Type the Organcoon and Program Name 2009-2010 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15%g OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME : FUNDER : LUIVE ITEM EXPLANAT10N POR,VARIANCE #DIV101 #DIV101 #DIV101 #DIV101 #DIV/01 #DIV101 B�6 515/1009 EXHIBIT B [ From policy adopted by Indian River County Board Of County Commissioners on February 19 , 2002 ] " D . Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only . All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately . Additionally , this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 18t may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners . All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries , benefits , supplies , contractual services , etc . If Indian River County is reimbursing an agency for only a portion of an expense (e . g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to ; mileage reimbursement, hotel rooms , meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b . Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies , these must be provided from other sources . c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency' s funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary . " - EXHIBIT B - EXHIBIT B [ From policy adopted by Indian River County Board Of County Commissioners on February 19 , 2002 ] " D . Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only . All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately . Additionally , this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 18t may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners . All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries , benefits , supplies , contractual services , etc . If Indian River County is reimbursing an agency for only a portion of an expense (e . g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to ; mileage reimbursement, hotel rooms , meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b . Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies , these must be provided from other sources . c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency' s funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary . " - EXHIBIT B - EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices : Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party ; delivery by commercial overnight courier service ; or mailed by registered or certified mail ( postage prepaid ) , return receipt requested at the addresses of the parties shown below: County : Brad Bernauer Indian River County Human Services 180027 1h Street Vero Beach , Florida 32960-3365 Recipient : Barbara Mainster Redlands Christian Migrant Association , Inc . 402 West Main Street Immokalee , Florida 34142 2 . Venue : Choice of Law: The validity , interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only . The location for settlement of any and all claims , controversies , or disputes , arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3 . Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence , conversations, agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments , agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly , it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4 . Severability : In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5 . Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions . Unless the context indicates otherwise , words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise . 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County , and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient' s sole direction , supervision , and control . 7 . Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices : Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party ; delivery by commercial overnight courier service ; or mailed by registered or certified mail ( postage prepaid ) , return receipt requested at the addresses of the parties shown below: County : Brad Bernauer Indian River County Human Services 180027 1h Street Vero Beach , Florida 32960-3365 Recipient : Barbara Mainster Redlands Christian Migrant Association , Inc . 402 West Main Street Immokalee , Florida 34142 2 . Venue : Choice of Law: The validity , interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only . The location for settlement of any and all claims , controversies , or disputes , arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3 . Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence , conversations, agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments , agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly , it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4 . Severability : In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5 . Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions . Unless the context indicates otherwise , words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise . 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County , and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient' s sole direction , supervision , and control . 7 . Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - Indian River County Grant Contractd0 �- 02,5 jL This Grant Contract ( " Contract" ) entered into effective this 1st day of October 2009 by and between Indian River County , a political subdivision of the State of Florida , 1800 27th Street , Vero Beach FL , 32960 ( " County" ) and Redlands Christian Migrant Association Inc . ( Recipient) , of: Redlands Christian Migrant Association , Inc . 402 West Main St . Immokalee , Florida 34142 RCMA Whispering Pines Child Development Center Background Recitals A . The County has determined that it is in the public interest to promote healthy children in a healthy community . B . The County adopted Ordinance 99 - 1 on January 19 , 1999 ( " Ordinance " ) and established the Children ' s Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children ' s needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children ' s Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children ' s Services Advisory Committee and the recommendation of the Children ' s Services Advisory Committee have been reviewed by the County . E . The Recipient , by submitting a proposal to the Children ' s Services Advisory Committee , has applied for a grant of money ( " Grant" ) for the Grant Period ( as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period ( as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit " A" and incorporated herein by this reference ( such purposes hereinafter referenced as " Grant Purposes " ) . 3 . Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2009/ 10 (" Grant Period " ) . The Grant Period commences on October 1 , 2009 and ends on September 30 , 2010 . - 1 -