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HomeMy WebLinkAbout2006-021lVlc /AA -]()N Asp(�c iAI b. RESPONSIVL TRANSPORTATION SOLUTIONS January 3, 2006 VIA FACSIMILE & U. S. MAIL PKINCIPAI.S: Mr. Christopher R. Mora P. E. loseph 1'F_ Indian River County Rodney e Plo,tde. Ph 1), IT 1840 25th Street I r_)eS,tnti,. IT- III ()I' Vero Beach, Florida 32960 RE: Indian River County Code Review MeM Project No. N05726.00 kSSk )k rra: I„1,,, net>L��.»<< Dear Mr. Mora: 4006 - owl �' '1°"'` e1" McMahon Associates, Inc. (McM) is pleased to provide this proposal to review various 11i��n sections of the Indian River County Code. The Indian River County Board of 6,,,, R �1i:V i1f-i1F,„!, i'1 hrt: Commissioners wishes to have the County's procedures and regulations as they pertain to transportation concurrency, traffic impact studies and new development roadway mitigation improvements. The review will be performed in order to assess and compare these code requirements and protocol with other areas in South Florida. Comparisons will be made with other Florida Counties in order to make recommendations for revisions to the County's code and their requirements, if necessary. McM attended a meeting in Indian River County where the traffic concurrency requirements for the County were discussed by County Commissioners, staff and the general public. An important issue that needs to be investigated is the timing of the traffic concurrency approval and the timeline of concurrency through the County's land development process. The specific work program to be completed in conjunction with this review includes the following: SCOPE OF WORK .� .,,L_i It will be necessary to review the following chapter and sections of the Indian River County Code in order to make a comparative review: • Chapter 910 — Concurrency Management System 0 Section 952.06 — Roadway Level of Service Standards • Section 952.07 — Traffic Impact Study • Section 952.10 — Roadway Improvement Design • Section 952.12 — Access Control 7741 North DIilitarx IrniI, Sukv �, Pnlm lird.l7 G .li r,,, 11. i- ;�' SOl,tizo,-s oS0 I -,t11 ?n i:l: h,zlml .;ieIi 1,trki, n.«r Pik mtrnu.com Indian River County January 3, 2005 Page 2 The County will provide the aforementioned procedures and regulations. The major areas of concern include the following: • Traffic impact study requirements including scope, traffic analysis methodologies and traffic engineering practices. • Roadway mitigation improvements, including right -turn and left -turn lanes, for roadway links and intersections. • Trip generation rates. • Trip distribution models. • Traffic concurrency and the timing of the concurrency reservation. • Traffic counting procedures. • Project impact radius of influence methodology. • Roadway and intersection capacity analysis methodology. A. Scoping Meeting — A meeting will be held between McM and County staff that will finalize the scope of the project. The comparison counties will be selected and the major areas of concern will be revisited to ensure that the review encompass all of the land development issues related to transportation. B. Indian River County Code Review — Those areas of the code that are stipulated by the County at the scoping meeting will be reviewed by McM. Areas of concern that are not consistent with general practices or merit comment will be identified. C. Comparative Review — Three other Florida counties, identified by Indian River County, will be reviewed and compared to Indian River County's requirements and procedures as they pertain to the County's areas of concern. D. Meetings — Four meetings will be held, including the scoping meeting, in order to coordinate McM's progress on the project with Indian River County staff. Additional meetings will be billed as additional expenses to Indian River County. E. Report — The results of the review will be documented in a report that will summarize the each County's requirements and procedures regarding the areas of concern. It will also make recommendations and alternatives to Indian River County's current practices, procedures and regulations. The report will be signed and sealed by a Florida registered Professional Engineer, FEE The fee for the foregoing analysis will be $255366.00, and includes indirect expenses, such as mileage and reproduction. The cost of this review does not include expenses for the purpose of attending meetings not stipulated within the scope of this proposal. Such meeting attendance, as necessary, will be provided on a time and materials basis and will be charged at standard hourly rates in accordance with the rate schedule attached to this proposal and made part of this contract. Indian River County January 3, 2005 Page 3 TIMING We are prepared to initiate work on the project upon receipt of written authorization. We understand that the County expects this review to take no more than three months and we are prepared complete this work within this timeframe. TERMINATION This agreement may be terminated by the authorized representative effective immediately on receipt of written notice. Payment will be due for services rendered through the date written notice is received. BINDING STATUS The Client and McMahon Associates, Inc. bind themselves, their partners, successors, assigns, heirs, and/or legal representatives to the other party to this agreement, and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this proposal. TERMS The terms of this Agreement call for execution of this contract in the space provided below. All changes and/or termination of service are to be made in writing and signed by each of the parties. Any change in the specific work program described above will result in an adjustment of the conditions and fees. Each written change order must specify these adjustments. The fee and timing quoted above is valid for a period of thirty days from the date of this contract. If the terms of this contract, as contained herein and in the attached Standard Provisions for Professional Services are agreeable to you, please execute it below in the space provided and return one of the original signed copies and the retainer referenced above to me. If you have any questions or require further information, please feel free to me. We appreciate the opportunity to submit a proposal on this project and look forward to working with you. Ve r y yours, CO t..r Jo n1' 'Senior fid ject Ivlar<ager. Ya r . Aita�hment ,� „' By: Of. (Printed Name of Authorized Representative) Title: Chairman Date: January 17, 2006 FAFL\05726n\05726_WI)FOPCM010306.DOC APPROVED AS TO FORM AND LE AL S/UFF1 IETY WILLIAM K. DEBRAAL ASSISTANT COUNTY ATTORNEY = A4 z aMAHU� rArSa�s A :; INC. RESPONSIVE 'rRnNsrO IONS N SOLUTIONS MCMAHON ASSOCIATES, INC. STANDARD PROVISIONS FOR PROFESSIONAL SERVICES JULY, 2005 SERVICES McMahon Associates, Inc. reserves the right to make adjustments for individuals within these classifications as maybe desirable in its opinion by reason of promotion, demotion, or change in wage rates. Such adjustments will be limited to the manner in which charges are computed and billed and will not, unless so stated in writing, affect other terms of an agreement, such as estimated total cost. The following rates will apply to actual time devoted by McMahon Associates, Inc. staff to this project computed to the nearest one-half hour. PERSONNEL HOURLY RATES Principal$205.00 Senior Associate $195.00 Associate $180.00 Senior Engineer/Planner VII/Associate $175.00 Senior Engineer/Planner VI/Associate $160.00 Senior Engineer/Planner V/Associate $140.00 Senior Engineer/Planner IV/Associate $135.00 Senior Engineer/Planner III $125.00 Senior Engineer/Planner II $115.00 Senior Engineer/Planner 1 $110.00 Chief of Surveys $130.00 Traffic Control/Construction Specialist $l 10.00 Party Chief $ 95.00 Engineer VI $105.00 Engineer V $ 95.00 Engineer IV $ 90.00 Engineer III $ 85.00 Engineer II $ 80.00 Engineer l $ 75.00 Technician/Word Processor IV $ 70.00 Technician/Word Processor III $ 65.00 Technician/Word Processor If $ 60.00 Technician/Word Processor I $ 50.00 Survey Technician $ 50.00 Field Traffic Count Personnel $ 30.00 TERMS I . Invoices - Invoices will be provided on a monthly basis and will be based upon percentage of completion or actual hours, plus expenses. Payment is due to McMahon Associates, Inc. within 30 days of the invoice date. Unpaid balances beyond 30 days are subject to interest at the rate of 1.5% per month. This is an annual percentage rate of 18%. 2. Confidentiality - Technical and pricing information in this proposal is the confidential and proprietary property of McMahon Associates, Inc. and is not to be disclosed or made available to third parties without the written consent of McMahon Associates, Inc. 3. Commitments - Fee and schedule commitments will be subject to renegotiation for delays caused by the client's failure to provide specified facilities or information, or any other unpredictable occurrences. 4. Expenses - Automatic Traffic Recorder equipment usage will be billed at $20.00 per 24-hour count. Incidental expenses are reimbursable at cost, plus an administration fee of 10%. These include subconsultants, reproduction, postage, graphics, reimbursement of automobile usage at $.405 per mile, parking and tolls. Expenses which by company policy are not billed as reimbursable expenses to clients and therefore, will not be billed as part of this contract include the following: air travel, rental car, lodging, meals, and long distance phone charges between McMahon Associates offices. If it becomes necessary during the course of this project to travel elsewhere, those travel costs will be treated as reimbursable expenses. These expenses will be reflected in the monthly invoices. 5. Attorney's Fees - In connection with any litigation arising from the terms of this agreement, the prevailing party shall be entitled to all costs including reasonable attorney's fees at both the trial and appellate levels. 6. Ownership and Use of Documents - All original drawings and information are to remain the property of McMahon Associates Inc. The client will be provided with copies of final drawings and/or reports for information and reference purposes. 7. Insurance - McMahon Associates, Inc. will maintain at its own expense Workman's Compensation Insurance, Comprehensive General Liability Insurance and Professional Liability Insurance and, upon request, will furnish the client a certificate to verify same. 8. Termination - This agreement may be terminated by the authorized representative effective immediately on receipt of written notice. Payment will be due for services rendered through the date written notice is received. 9. Binding Status - The client and McMahon Associates, Inc. bind themselves, their partners, successors, assigns, heirs, and/or legal representatives to the other party to this Agreement, and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Contract. F_\FL\General Office Documents\MeM Templates 2002\StandardProv2005\Stndprv0120 July 2005. doc 11 ti'_ �lilitarc I II luitc �, Paim li�ach l�ardcn.. 1 13410 sol 84o xo o I,tc 01 S40'0011 c-m.nl john dcp,ilmu�a;0irg1U'am.rOni Itltnttir, [h"I(L7 Mh/ fru I avland Rt';;luth CONSULTANTTRAFFIC IMPACT Scone of Services The Indian River County Board of County Commissioners intends to retain a professional transportation engineering consultant for the purpose of reviewing County procedures and regulations related to transportation concurrency, traffic impact studies and roadwav improvements necessitated by new development. ✓ Specifically, the following sections of the Indian River County (IRC) Code are to be reviewed and compared to practices in other Florida Counties. A) Chapter 910 Concurrency Management System — all sections related to transportation B) Section 952 06 Roadway leve, ofservicestandards C) Section 952.07 Traffic impact study D) Section 952.10 Road improvement design E) Section 952.12 Access control The consultant will prepare a report addressing each of the Code sections identified above. The report will identify practices in other local Florida governments, including applicable regulations. The report will also identify and evaluate options and alternatives to current IRC practices, and recommend changes to IRC procedures and regulations. In performing the review, the consultant should also address the following areas of concern. 1. The proper scope, procedures and traffic engineering practices involved in preparing traffic impact studies 2. Required roadway and intersection improvements necessitated by the traffic impact of new development, including right and left turn lanes. r 3. Trip generation rates 4. Trip distribution models 5. Traffic concurrency 6. Timetable for "vesting" project traffic 7. Traffic counting procedures 8. Impact area calculation methodology 9. Capacity determination methodology Indian River County January 3, 2005 Page 3 TIMING We are prepared to initiate work on the project upon receipt of written authorization. We understand that the County expects this review to take no more than three months and we are prepared complete this work within this timeframe. TERMINATION This agreement may be terminated by the authorized representative effective immediately on receipt of written notice. Payment will be due for services rendered through the date written notice is received. BINDING STATUS The Client and McMahon Associates, Inc. bind themselves, their partners, successors, assigns, heirs, and/or legal representatives to the other party to this agreement, and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this proposal. TERMS The terms of this Agreement call for execution of this contract in the space provided below. All changes and/or termination of service are to be made in writing and signed by each of the parties. Any change in the specific work program described above will result in an adjustment of the conditions and fees. Each written change order must specify these adjustments. The fee and timing quoted above is valid for a period of thirty days from the date of this contract. If the terms of this contract, as contained herein and in the attached Standard Provisions for Professional Services are agreeable to you, please execute it below in the space provided and return one of the original signed copies and the retainer referenced above to me. If you have any questions or require further information, please feel free to me. We appreciate the opportunity to submit a proposal on this project and look forward to working with you. Ve r y yours, CO t..r Jo n1' 'Senior fid ject Ivlar<ager. Ya r . Aita�hment ,� „' By: Of. (Printed Name of Authorized Representative) Title: Chairman Date: January 17, 2006 FAFL\05726n\05726_WI)FOPCM010306.DOC APPROVED AS TO FORM AND LE AL S/UFF1 IETY WILLIAM K. DEBRAAL ASSISTANT COUNTY ATTORNEY