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Home My WebLink About2005-213 0 fo 2 ( - 05 n , E BOARD OF COUNTY COMMISSIONERS Thomas S. Lowther V Wsley S. Davis Chairman C0� District 1 District 4 Gay C. Wheeler Arthur R. Neuberger District 3 Vice Chairman District 2ORISan ra L. Bowden District S June 21 , 2005 Ms . Debbie Boyette , Financial Specialist Florida Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee , FL 32399 -2100 RE : Indian River County Amendment Number Three (#3 ) Time Extension C . D . B . G . #01DB-79-04-20-01 - H03 Dear Ms . Boyette ; Please consider this a request for a six (6 ) month time extension on the above reference Community Development Block Grant project. This will extend the contract from July 28 , 2005 to Ja uary 28 , 2006 . Due to circumstances arising from hurricanes Frances and Jeanne , Indian River County has had great difficulty in procuring contractors willing to bid on CDBG program construction pro ects . Since the hurricanes , qualified contractors have been in high demand , many indicating that they are still extremely busy with hurricane repairs from last year and are now busy with requests from local residents to retrofit their homes with hurricane protection materials as this year' s hurricane season approaches . Attached to this work plan modification request is a short synopsis of the accomplishmer is to date and the anticipated number of homes to be completed by the proposed modified deadline date . It is the County' s position that this additional six (6 ) month time extension request is justified because the conditions surrounding the recent delays were due to events that were beyond the County' s co trot and that the County has been doing everything within its means to have construction on all the homes completed by the current grant end date . The County appreciates the Department' s consideration of this six (6 ) month time extenion and the Department' s efforts to support the County' s endeavors to complete this project. If you have any questions regarding this , please contact Mr. Fred Fox , our Grants Administrator at ( 386 ) ',328-3822 . Sincerely , Thomas Lowther Chairman , BCC Enclosures cc: Fred Fox Enterprises , Inc . 1840 2P Street, Suite N- 158 Vero Beach, FL 32960-3365 Telephone: 772-226-1490 FAX: 772- 770-5334 Suncom: 224-1490 a-mail: kmassung@ircgov. com ^ I Attachment 1 MODIFICATION # 3 TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND GRANTEE NAME : INDIAN RIVER COUNTY This Modification is made and entered into by and between the State of FI rids , Department of Community Affairs , ( "the Department" ) , and Indian River County , (" Recipient' ) , to modify DCA Contract Number 03DB- 1A- 10-40-01 - H12 ("the Agreement' ) . WHEREAS , the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a subgrant of $ 750 , 000 . 00 to Recipient under the Small Cities Community Development Block Grant (" CDBG " ) Program as set forth in the Agreement; and WHEREAS , the Recipient has requested an extension to the period of the Agreement; and WHEREAS , the Department and the Recipient desire to modify the Agreement by modifying Attachment B , Activity Work Plan section thereunder. NOW, THEREFORE , in consideration of the mutual promises of the partie contained herein , the parties agree as follows : 1 . Paragraph 3 of the Agreement is hereby revised to reflect an expiration date for the Agreement of January 28 , 2006 . 2 . The Attachment B , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B , Activity Work Plan , which is attach d hereto and incorporated herein by reference . 3 . All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification , effective as of the date of the last execution of this Modification by both parties . 4 . All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF , the parties hereto have executed this documeni as of the dates set out herein . DEPARTMENT OF COMMUNITY AFFAIRS RECI PENT : INDIAN RIVER COUNTY By: BY: S . Name : Janice Browning , Division Director Name : Thomas Lowther Housing and Community Development Title : Chairman BCC DATE : DATE : June 21 2005 Arr VEQ AS O FORM A L GAL SUFF ICIEN Y N 1 A COUNTY ATT16ANEY DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN ,RECIPIENT Indian River County DATE PREPARED November 2. 2004 CONTRACT NO, 031364A40=40-01 =H12 PROJECT BUDGET $ $750 .000.00 Date Start Date End Describe Proposed Action to be Undertaken or Contract Special Condition # Units to Proposed Proposed (month & (month & Clearance Documentation be $$ to be Administration year) year) to be Submitted by " Date Endom omp eted Requested $$ to be by "Date by "Date Requested by End" End" " Date End" 01 /03 02/03 Submit Request for Release of Funds & Environmental Conditions 0 0 .00 0.00 03/03 04/03 Submit documentation to clear Special Condition Numbers 0 0.00 6,817.00 03/03 05/03 Solicit for Homes to Address 0 0.00 0.00 06/03 07/03 Solicit for Contractors/Surveyors/Abstractors 0 " 0.00 12,414.92 08/03 09/03 . Verify Title and Income Information 0 0.00 0.00 10/03 11 /03 Prepare Work Write Ups 0 0.00 0.00 11 /03 12/03 Selection of Permanent Relocation Contractors 0 12050.00 23 ,891 .36 12/03 06/04 Bid Out Rehabilitation Construction 0 0 .00 0.00 03/04 12/04 Bid Out Demolitions — Award Contracts 0 0.00 0.00 03/04 12/04 Award Rehabilitation Contracts — Issue NTP 0 33000.00 7,900.00 07/04 11 /04 Construction 6% Complete 2 2,990. 18 119850.00 11 /04 01 /05 Construction 31 % Complete 2 902000.00 159000.00 01 /05 03/05 Construction 68% Complete 8 360,000.00 159000.00 03/05 06/05 Construction 100% Complete 4 182,959. 82 17, 126 .72 06/05 707/05 Submit Administrative Closeout 0 0:00 0.00 Note: more than one activity may be included per form. ` �T�CMMEKT $ DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN RECIPIENT Indian River County DATE PREPARED June 1 , 2005 CONTRACT NO . 03DB-1A-1040=01 =H12 PROJECT BUDGET $ $7509000 . 00 Date Start Date End Describe Proposed Action to be Undertaken or Contract Special Condition # Units to Proposed Proposed - - - -- ------- ( month & ( month & Clearance Documentation be $$ to be Administration year) year) to be Submitted by "Date End " Completed Requested $$ to be by " Date by " Date Requested by End " End " " Date End" 01 /03 02/03 Submit Request for Release of Funds & Environmental Conditions 0 0 .00 0 . 00 03/03 04/03 Submit documentation to clear Special Condition Numbers 0 0 . 00 6 ,817 . 00 03 /03 05/03 Solicit for Homes to Address 0 0 . 00 0 . 00 06/03 07/03 Solicit for Contractors/Surveyors/Abstractors 0 0.00 12 ,480. 92 08/03 09/03 Verify Title and Income Information 0 0 . 00 0 . 00 10/03 11 /03 Prepare Work Write Ups 0 0 . 00 0 . 00 11 /03 12/03 Selection of Permanent Relocation Contractors 0 11050.00 24,441 . 36 12/03 06/04 Bid Out Rehabilitation Construction 0 39000 . 00 7 ,900.00 03/04 12/04 Bid Out Demolitions — Award Contracts 0 21990. 18 27, 850 . 68 03/04 12/04 Award Rehabilitation Contracts — Issue NTP 0 402425 .25 0 . 00 07/04 02/05 Construction 6% Complete 1 0 .00 0 . 00 03/05 07/05 Construction 31 % Complete 9 53 ,375 . 05 49350 . 00 08/05 10/05 Construction 68 % Complete 4 1791719 . 84 13 ,355 .02 10/05 12/05 Construction 100 % Complete 2 179 ,719 . 84 121805 . 02 12/05 01 /06 Submit Administrative Closeout 0 179,719 . 84 0 . 00 Note: more than one activity may be included per form. plat 4&A ATTAIL'l1��' ,B"A ` I INDIAN RIVER COUNTY HOUSING REHABILITATION PROJECI . C . D . B . G. #03DB4A4040 - 01 -1112 Total number of homes being addressed : 16 Total number of homes completed : 7 Total number of homes to be completed within 60 days : 3 Total number of homes under construction with additional storm damage to be addressed : 6 TOTAL 16 *Please note that there is a possibility that the County will be addressing more than just the 16 homes. If so, then the County will prepare and forward an amendment package to DCA to amend the accomplishments to show the number of units being addressed.