HomeMy WebLinkAbout2005-259 APPNUM 06
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ST. JOHNS RIVER WATER MANAGEMENT DISTRICT !
STORMWATER MANAGEMENT PROJECTS COST-SHARING PROGRAM
APPLICATION FORM
Fiscal Year 2005-2006
Submission deadline. Applications must be received by the St. Johns River Water Management
District (SJRWMD) or dated by the U. S . Postal Service or a commercial carrier no later than Friday,
August 12, 2005 . Submit three copies of this form and all supporting materials to Denis W. Frazel, c/o
David Watt, St. Johns River Water Management District, 4049 Reid Street, Palatka, FL 32177 . For
application assistance, contact Denis Frazel at (386) 329-4616 or dfrazel@sjr-wmd. com . Applications
that are substantially incomplete or are not completed according to instructions will be
disqualified. Excess materials will not be considered. Read and follow instructions . Selected
evaluation criteria accompany questions pertaimng to them in the application. Complete evaluation
criteria are provided in the separate instruction document.
Type or print clearly the requested information in the spaces provided.
Title of project ROAD PAVING PROJECTS ALONG THE INDIAN RIVER LAGOON
A. APPLICANT INFORMATION
A- 1 . Name of applicant INDIAN RIVER COUNTY
(may be utility, local government, agency, company, individual, or other)
A-2 . Name, address, e-mail address, and phone/fax numbers of project manager or contact
person. SJRWMD will sena correspondence concerning this application ONLY to this person.
Name Keith McCully, P . E .
E-mail address kmccully@,ircgov. com
Mailing address 1840 25th Street
City and zip code Vero Beach, FL 32960
Phone (772) 567- 8000, ext. 1562 Fax (772) 778 - 9391
A-3 . Name, address, and phone/fax numbers of person with authority to enter into a contractual
agreement, if other than project manager or contact person. If same as 2 above, check box . ❑
Name Thomas S . Lowther, Chairman, Indian River County Commission
Email address
Mailing address 1840 25th Street
City and zip code Vero Beach, FL 32960
Phone 772) 567 - 8000, ext . 1490 Fax (772) 770- 5334
A-1
SJRWMD Stormwater Management Projects Cost-Sharing Application Form 2005-2006
Enter text on each line; do not allow text to wrap from line to line. Use the "tab" key (NOT the
"return" key) between lines to maintain the correct formatting.
A4 . Project location (address or description) Various unpaved roads draining into the Indian River
Lagoon in Indian River County. See Attachments D-3 (A) , D-3 (B) , and D-3 (C) for road locations .
A-5 . Disclosure. Does any SJRWMD employee, Governing Board member, contractor, or other
affiliate of the applicant have a financial interest in this project, the property associated with this
project, or with any party that may profit financially from this project? Yes ❑ No
If yes, identify all such parties and describe their interests .
A-6. Project History. Has the project been previously submitted for funding? Yes ❑ No ®
Is the current application part of a phased multiyear project previously funded under this program?
Yes ❑ No ®
If yes, was the previous phase indicated to be a part of a multiyear project at the time of
application? Yes❑ No❑
Is the proposed project part of a master stormwater plan or stormwater utility project?
Yes ® No ❑
If yes , identify the relevant page( s) of the plan below.
"East Indian River County Master Stormwater Management Plan, " page 219
A-2
SJRWMD Stormwater Management Projects Cost-Sharing Application Form 2005-2006
B . PROJECT INFORMATION
B-1 . Purpose. Explain the purpose(s) of the project. (Do not refer to attachments .)
The project's purpose is to reduce the amount of suspended solids that enter the Indian River Lagoon
each year from unpaved County roads . The County has over 230 miles of unpaved roads and each
year much of the road material (predominately) is blown or washed from the road surface and
into ditches and canals that lead directly to the Indian River Lagoon (Lagoon) . In most cases, the
roadside ditches and canals have no effective stormwater treatment systems and the silt is
transported directly into the Lagoon, harraing seagrass and other living organisms .
B-2 . Brief description of treatmentiattenuation technology. (Do not refer to attachments . )
The treatment technology is simple. The unpaved road surface will be paved with asphaltic concrete,
thereby removing the source of marl that is currently being washed from the unpaved road surface
into the Lagoon. Stormwater runoff from each newly paved road will be treated by grassed swales
and other stormwater treatment systems as appropriate .
EVALUATION FACTORS related to questions B-1 and B-2 :
'Will the project implement proven technology, or is it a new or innovative procedure? 1 -5 points .
Pruject scoring is based on rater 's assessment of the project being proposed and its relation to
SJRWMD 's mission. Projects utilizingproven technology receive more points, speculative technology,
fewer points.
B-3 . Cost- sharing request. ( SJRWMD ' s share cannot exceed 50% of total project cost.)
a. Total project cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . 6 $ 400,000
b . Amount of cost-share requested . . . . " . , , Ole so . . . . 4 , 4 . . . 64 , 000046 $ 2000000
EVALUATION FACTOR related to question B-3 :
What is the extent of project cost-matching? 0- 10 points . District share < 10 % = 10, 11-25 % = 5, 25-
50% = 1 , > 50% = 0. (Documented rural areas = 1 D).
A-3
SjRWMD Stormwater Management Projects Cost-Sharing Application Form 2005-2006 `
B4 . Projected schedule
Projected starting date : month January year 2006 ; completion date : month August year 2007 .
(Funds received through this program maybe used only for projects constructed after a cost-sharing
contract has been executed and may not be used to reimburse the cost of existing structures or
structures already under construction. Cost-sharing contracts probably will be executed by November
12 , 2005 . Projects must be completed within 18-24 months of Governing Board approval . )
EVALUATION FACTOR related to question B4 :
Is the project planned and ready to begin? 0, 5 , or 10 points . Project plan to initiate within 6 months =
10; project plan to initiate within 7-12 months = 5; project plan to initiate later than 12 months = 0.
B-5 . Is the project being undertaken to meet a total maximum daily load (TMDL) allocation, a
pollutant load reduction goal (PLRG) , or other water quality target set by a local, state, or
federal agency? YesN No❑
If yes , identify the agency and the water quality target.
" Indian River County Master Stormater Management Plan, " page 50 - 50 % reduction of
nutrients (nitrogen and phosphorus) and 60 % reduction of suspended solids loadings into
the Indian River Lagoon.
Provisional Pollutant Load Reduction Goals (PLRGs) established by STRWMD - 50 %
reduction of nutrients (nitrogen and phosphorus) and 60 % reduction of suspended solids
loadings into the Indian River Lagoon.
EVALUATION FACTOR related to question B-5 :
Is the project being undertaken to meet a PLRG, a TMDL, or other water quality target by a local,
state, or federal agency? 0 , 10 , or 20 points . Implements an established PLRG or TMDL = 20; achieves
water quality targets consistent with S97MPlan or other plan recommendations = 10; does not meet
specific targets = 0.
A-4
SJRWMD Stormwater Management Projects Cost-Sharing Application Form 2005-2006
B-6. Provide a detailed project description . Identify the type and amount of pollutant load
reduction that will be achieved by the project (e.g., tons/year). What is the cost per unit of
pollutant removed? Include approximate dimensions and capacities, if applicable. ( Show how
estimates are derived.)
In fiscal year 2003 -2004 , the County Road & Bridge Divisionlap ced approximately 54 ,237 tons of
road material (predominate) marl) on the unpaved roads to replace the road surface that had washed
or blown awayuring that period. This equates to approximately 236 tons of material replaced per
mile of unpaved road each year. Most of this material (54,237 tons per year) ends W in the Lagoon
a«d substantially contributes to the Lagoons suspended solids loading poble � ically, the road
V V1V111. 1 T
material is veru fine and when it reaches the Lagoon, it will cloud the water and coat seagrass leaves ,
preventing sunlight from reaching the seagrass . Also, when it settles , it contributes to muck deposits
sits
that prevent the spread of seagrass on the Lagoon's bottom and it is easily placed back into suspension
by boat propellers and wind and wave action. Reducingthe he suspended solid load into the Lagoon
will significantly benefit the seagrass and the Lagoon in general .
Assumming a design and construction cost of $ 93 . 76 per lineal foot of new road, the estimated
cost for 4,266 feet of newly paved roads with stormwater treatment systems is $400,000 . Assumming
191 tons of suspended solids are prevented from reachingthe he Lagoon each yearby this project, this
equals an expenditure of $2 ,094.24 per ton of suspended solids removed for the first year. Once
constructed, maintenance costs are minimal and the yearly cost per ton removed is insignificant.
( 1 ) 33rd Street - Desiw.ed and permitted through SJRWMD ( 1 , 010 feet total length)
(2) Granada Gardens - Designed and permitted through SJRWMD (2 ,256 feet total length)
(3 ) 83rd Place - Not designed or permitted - ( 500 +/- feet total length)
(4) 47th Avenue - Not designed or permitted - ( 500 +/- total length)
i
EVALUATION FACTORS related to question B-6 :
Detail project methodologies . Identify the type and amount of pollutants that will be removed by the
project (e. g, , tons/year) . Will the project be cost-effective? 0-20 points . Scoring is based on rater 's
assessment of the effectiveness of the project at achieving the stated pollutant load reductions.
A-5
SJRWMD Stormwater Management Projects Cost-Sharing Application Form 2005 -2006
B-7. Land acquisition information . List all properties required to construct the proposed project and
provide the status of efforts to acquire each property.
Acquisition Status
Pro e�rty Address/Location Owner Completed Not Started
Not Applicable ❑ ❑
❑ ❑
❑
EVALUATION FACTOR related to question B-7 :
Is land acquisition required? What is the status of the acquisition process? 0 or 10 points. Property
acquisition completed or not required = 10; acquisition not started or condemnation required = 0.
B-8. Permit information. List all types of permits required to construct the proposed project and
provide the status of efforts to obtain each permit.
Type of Permit Issuing Agency Have Permit Applied Not Applied
MSSW - 33rd Ave . SJRWMD ® ❑ ❑
MSSW - Granada Gardens SJRWMD ® ❑ ❑
MSSW - Wabasso Mannor SJRWMD ❑ ❑
❑ ❑ ❑
❑ ❑ ❑
EVALUATION FACTOR related to question Me.
What permits are required, if any? What is the status of permit applications? 0, 3 , or 5 points . All
permits issue, or not required = S; preliminary permit application pending = 3; permit process not
initiated = 0.
B-9. Is the project a cooperative effort with one or more other organizations or agencies? Are
other cooperative funds being contributed? Yes❑ NO
If yes , list other participants, what funds are being contributed to the project, and whether they are
encumbered, are budgeted, or have been awarded.
A-6
SJRWMD Stormwater Management Projects Cost-Sharing Application Form 2005-2006
EVALUATION FACTOR related to question B-9 :
Is the project a cooperative effort with one or more other organizations or agencies ? Are other
cooperative funds being contributed? What funds are being contributed to the project, and are they
enc1.."tiered, are they budgeted, or have they been awarded? 0 or 5 points . Funds encumbered./listed in
a budget or grant awarded = 5 points; funds asked for/grant requested = 0.
B40. Does the project provide other water resource benefits in addition to water quality, such as
improving or protecting groundwater, increasing recharge, conserving water, or providing flood
protection ? Yes ® No [:]
If yes , then describe benefits .
To a limited degree the project may increase recharge since some of the water will be retained in the
roadside Swale system and percolate into the goundwater .
EVALUATION FACTOR related to question B40 .
Does the project provide other water resource benefits in addition to water quality, such as improving
or protecting groundwater, increasing recharge, conserving water, or providing flood protection? 0-5
points . Scoring is based on rater 's assessment of the extent and significance of additional benefits.
C . OTHER EVALUATION FACTORS
C4 . Rater' s evaluation. 0- 10 points . Rater 's overall assessment and other relevant factors not
specifically addressed elsewhere.
C-2 . Has the applicant followed directions as instructed in preparing the application? [- 5 ]-0 points .
Points will be taken away from an applicant ' s score for failure to follow directions . Noncompliance,
and/or the applicant included a large amount of unnecessary information = (-I — -S) ; the applicant
followed directions and included just the relevant information required = 0.
AJ
SJRWMD Stormwater Management Projects Cost-Sharing Application Form 2005-2006 e
D . SUPPORTING MATERIALS
Attach the following items to this application form and check the appropriate boxes . (Additional
information may be requested if needed.)
D4 . Project budget summary. Provide sone-page project budget summary listing project
expenses by major categories . Clearly document deliverable products.
D-2 . General specifications and plans. Submit a one-page generalized sketch with enough
detail that the evaluating committee will understand what is to be constructed. If possible,
include sizes and capacities of the project and major components . Fit all drawings on 81/2 by 11 "
paper. Detailed engll eering plans may be requested later if needed for further project evaluation.
Do not send color graphics unless they will reproduce satisfactorily in black and white.
D-3 . Location map . Clearly indicate the location and extent of the project and whether it
crosses water management district jurisdictions . Use an 8 %2" by 11 " format. Show highway
intersections or other recognizable landmarks for orientation. The map may be a photocopy of F%/1
part of a county road map or a U. S . Geological Survey topographic map . Do not send color
graphics unless they will reproduce satisfactorily in black and white.
D4. Budget documentation . Provide a copy of the relevant page from your draft fiscal year
2005-2006 budget submittal to the state that identifies the proposed project and the share of FI/I
your cost of the project .
Signature of person with authority to enter into a contractual agreement.
I certify that all information on this form and the attached documents is true and correct.
Name S- LeS� V Title Chairman, County Commission
Date _ August 29 2009
A-8
4
ATTACHMENT D- 1
PROJECT BUDGET SUMMARY
PROJECT TASK TOTAL
Task 1 — Surveying $3 , 000
Task 2 — Engineering Design $ 122000
Task 3 — Permitting $ 59000
Task 4 — Bidding and
Construction Management $ 13 , 500
Task 5 — Construction $ 366 , 500
TOTAL PROJECT COST $400 , 000
ATTACHMENT D-2
GENERAL SPECIFICATIONS AND PLANS
Below is a typical road section and a typical swale block section for the new road
pavement and swale .
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INFORMATIONAL PLAT - NOT A SURVEY # x Dn +> �q 1 "m w: n o
DDnInD Orrin wen n.1 I= G 0n1.St' xx S� Pa fid. � IC lSpos,m'O°0On C
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frowWERN6ACCWAOYNINOTOINMNTEED _ '� ( x xt0 1 4 RP y 141 70000
GIATE "M 000RDNATEe HAD 93ND
Detail of Operating Expenses Report Date 7/7/2005
Fiscal Year 2005/06 Budget
R{(14
YTD Actual Projected 2004/05 Budget 2005/06 Budget 2005/06 Budget
Object Expenditure Category Expenses @ 3/31 Expenditures @ 3/31 Request Admin. Rec. Difference Difference
111 -214 ROADS AND BRIDGES
034650 MAINTENANCE-HEAVY EQUIPMEN $210, 941 .29 $315 ,000 $315 , 000 $3202000 $ 320, 000 $ 51000 1 . 59%
034690 MAINTENANCE - OTHER EQUIPME $ 11 , 493 . 62 $30 , 000 $307000 $35 , 000 $ 35 ,000 $ 52000 16 .67%
034720 OUTSIDE PRINTING $ 173 .79 $400 $400 $ 500 $ 500 $ 100 25 . 00%
034910 LEGAL ADS $0 .00 $500 $ 500 $ 300 $300 ($200) -40 . 00%
034970 LICENSES AND PERMITS $ 0 .00 $900 $900 $900 $ 900 $ 0 0 . 00%
035110 ALL OFFICE SUPPLIES $3 ,049 .25 $3 ,650 $37650 $400 41333950 $ 300 8 .22%
035120 COMPUTER SOFTWARE $0 .00 $0 $525 $2,000 $27000 $ 1 ,475 280 . 95 %
035130 COMPUTER HARDWARE UPGRADE $0 . 00 $ 15500 $ 11500 $ 13500 $ 1 , 500 $ 0 0 . 00%
035210 FUEL & LUBRICANTS $ 632565 .22 $2905000 $2507000 $3317000 $3195300 $ 697300 27 . 72%
035220 TIRES & TUBES $25 , 515 . 83 $333000 $33 , 000 $33 ,000 $332000 $0 0 . 00%
035230 CHEMICALS $ 119 .52 $ 135000 $ 13 ,000 $ 132000 $ 13 , 000 $ 0 0 . 00%
035240 UNIFORMS & CLOTHING $ 143639 . 14 $283250 $282250 $31 ,235 $299506 $ 1 ,256 4 .45 %
035250 INSTITUTIONAL SUPPLIES $43046 . 79 $ 107000 $ 82600 $ 82600 $700 ($ 15000) - 11 . 63 %
035260 EXPENDABLE TOOLS $33366 . 64 $ 11 ,400 $ 112400 $ 117400 $ 1. 1 ,200 ($200) - 1 . 75 %
035270 MEDICINE & MEDICAL SUPPLIES $64 . 70 $ 15830 $ 12830 $ 1 , 830 $ 11830 $ 0 0 . 00%
035290 OTHER OPERATING SUPPLIES $ 169734 . 60 $23 , 500 $35, 500 $23 ,500 $23 ,400 ($ 129100) -59 . 66%
035290 04037 OTHER OPER SUPPLIES-HURRICAN $ 1 , 101 . 00 $ 0 $2, 500 $0 $ 0 ($2 , 500) -59 . 66%
035290 04038 STORM DAMAGE-HURRICANE JEA $ 8, 151 . 10 $ 0 $203000 $0 $ 0 ($202000) -59 . 66%
035310 PAVING MATERIAL $69,470 . 89 $2403000 $2403000 $2882000 $288 ,000 $48 ,000 20 .00%
035320 PIPE & CULVERT $56, 513 . 76 $65 , 000 $ 65 ,000 $ 80, 000 $ 802000 $ 152000 23 . 08%
035330 BRIDGE MATERIAL/SUPPLIES $ 14, 058 .56 $ 30,000 $30,000 $30,000 $30, 000 $0 0 . 00%
035340 LANDSCAPE MATERIALS $ 898 . 01 $ 13 ,500 $ 133500 $ 132500 $ 13 , 500 $0 0 . 00%
035340 04016 SR60/1-95 INTERCHANGE LANDSCA $ 0 . 00 $0 $0 $ 0 $ 0 $0 0 . 00%
035360 TRAFFIC SIGNS $ 162 . 90 $ 13000 $ 1 ,000 $ 12000 $ 1 , 000 $0 0 . 00%
035370 FERTILIZER $0.00 $ 0 $0 $0 $0 $0 0 . 00%
D35390 OTHER ROAD MATERIAL/SUPPLIES $ 1047549 .40 $290, 000 $2803000 $4307000 $430, 000 $ 1502000 53 . 57%
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