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HomeMy WebLinkAbout2007-269 � Y State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road - -- - - — Tallahassee, Florida -32308 - -- - - CERTIFICATE - -CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee , through its authorized representative , acknowledges receipt and acceptance of subgrant award number 2008-JAGC- INRI -3-Q9-032 , in the amount of $ 12 ,577. 00 , for a project entitled , INDIAN RIVER COUNTY PLANNING , for the period of 10/01 /2007 through 09/30/2008 , to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. � (Signatu of Subgrantee's Authorized Official ) Gary C . Wheeler , Chairman (Typed Name and Title of Official ) Indian River County Board of County Commissioners (Name of Subgrantee) September 4 , 2007 ( Date of Acceptance ) Rule Reference 11 D-9 .006 OCJG-012 (Rev . October 2005) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative , acknowledges receipt and acceptance of subgrant award number 2008-JAGC- INRI - 1 -Q9-033 , in the amount of $ 87 ,868. 00 , for a project entitled , MULTI-AGENCY CRIMINAL ENFORCEMENT UNIT, for the period of 10/01 /2007 through 09/30/2008 , to be implemented in accordance with the approved subgrant application , and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. (Signature Subgrantee's Authorized Official) Gary C . Wheeler , Chairman (Typed Name and Title of Official) Indian River County Board of County Commissioners (Name of Subgrantee ) _September 4 , 2007 (Date of Acceptance ) Rule Reference 11 D-9. 006 OCJG-012 ( Rev. October 2005) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2008-JAGC-INRI-2-Q9-025, in the amount of $ 25 , 334 .00 , for a project entitled , INDIAN RIVER COUNTY DRUG TESTING , for the period of 10/01 /2007 through 09130/2008 , to be implemented in accordance with the approved subgrant application , and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. (Signatur f Subgrantee's Authorized Official ) Gary C . Wheeler , Chairman (Typed Name and Title of Official ) Indian River County Board of County Commissioners ( Name of Subgrantee) September 4 , 2007 ( Date of Acceptance ) Rule Reference 11D-9 .006 OCJG -012 (Rev. October 2005) �1 Substance Abuse Administration Grant 15 2008-J AGC-INRI-3-Q9-032 AGREEME��,N�T(( THIS AGREEMENT made this day ofJQH� 007, between the BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, 1840 25TH Street, Vero Beach, Florida 32960 (the "County") and The SUBSTANCE ABUSE COUNCIL OF INDIAN RIVER COUNTY, 1151 19TH Street, Vero Beach, FL 32960 (the "Contractor') . I . SCOPE OF SERVICES A . The Contractor will provide a comprehensive range of coordination and administration of Bryne State and Local Law Enforcement Formula Grant activities for Indian River County pursuant to the Ant-Drug Abuse Act of 1988 and the application submitted by the County to the State of Florida, Department of Law Enforcement, Office of Criminal Justice Grants, ("grant agreement') . B . The Contractor will provide the following range of services : 1 . Substance Abuse Policy Board meetings 2 . Substance abuse prevention issue and research papers 3 . Monitoring and coordination of programmatic and fiscal reviews of funded programs C. The Contractor shall perform and maintain records consistent with the grant agreement. Said records shall be made available to the County upon request. D . The Contractor is responsible and accountable for complying with Section G, Acceptance and Agreement, under the Drug Control System Improvement Formula Grant Program for FY 2008 Funding. II . TIME OF PERFORMANCE The Contractor agrees to begin to provide the services described above to the offenders between October 1 , 2007 through September 30, 2008 , and to perform such services in a professional and timely manner. Such services shall be provided five days a week (Monday through Friday) . 1 IIl. COMPENSATION The Contractor shall provide all required services as described above at a cost not to exceed $ 12,577 .00 to be paid as set forth herein . This charge includes all budgeted items for actual documented cost incurred in connection with the Substance Abuse Council Planning Program. The payment shall be on a monthly reimbursement basis for counseling fees in accordance with schedule attached hereto as Exhibit "A" beginning October 1 , 2007 and ending on September 30, 2008 . The Contractor shall provide the County with monthly financial claim reports on State required forms without deviations . The monthly reports shall be due on or before the 10`h of each month beginning November 10, 2007 . The final report shall be due on or before October 10, 2008 . IV. TERM OF AGREEMENT The term of this Agreement shall begin October 1 , 2007 , and shall run through and including September 30, 2008 . V. INDEMNIFICATION AGAINST CLAIMS The Contractor is, and shall be, an independent contractor and operator, responsible to all parties for all of her acts or omissions and the County shall in no way be responsible for such acts or omissions. The Contractor shall indemnify and hold harmless the County, and its officers, agents, and employees, from and against any and all liability, claims, demands, damages, fees, fines , penalties, suits, proceedings, actions, judgements and causes of action , including costs and attorney fees of any kind and nature arising out of or in any way connected with the Contractors performance, administration or supervision of the above described services , or the use or occupation of any facility hereunder by the Contractor or her agents, employees, clients , or invitees , or resulting from injury to person or property, or loss of life or property, of any kind or nature whatsoever, or from professional malpractice, during the term of this agreement. 2 VI. INSURANCE The Contractor shall , at least ten ( 10) days prior to the commencement of any work, provide to the County a certificate of commercial general liability insurance with a reputable insurance company, subject to approval by the County' s Risk Manager, in an amount not less than $ 1 ,000,000 combined single limit for bodily injury and property damage, in accordance with the County' s Administrative Policy Manual . The Contractor shall , at least ten ( 10) days prior to the commencement of any work, provide to the County a certificate of business auto liability insurance with a reputable insurance company subject to approval by the County' s Risk Manager in an amount not less than $500,000 per occurrence combined single limit for bodily injury and property damage in accordance with the County' s Administrative Policy Manual . The general liability and auto liability insurance policies shall name Indian River County, a political subdivision of the State of Florida, as an additional insured . In addition, if required by law, the Contractor shall , at least ten ( 10) days prior to the commencement of any work, or at such subsequent time that it becomes required by law, provide to the County a certificate of worker' s compensation insurance with a limit of $ 100,000 for each accident, $500,000 disease (policy limit) and 5100,000 disease (each employee) in accordance with the County' s Administrative Policy Manual . The Contractor shall provide to the County at least thirty (30) days ' written notice by registered mail , return receipt requested, addressed to the County' s Risk Manager, prior to cancellation or modification of any required insurance . VII. REPORTS The Contractor shall provide the County with monthly financial claim reports on State required forms without deviations. The monthly report shall be due on or before the 10th of each month beginning on November 10, 2007 . The final report shall be due on or before October 10, 2008 . 3 VIII. NOTICES All notices , requests, consents, and other communications required or permitted under this Agreement shall be in writing and shall be (as elected by the person giving such notice) hand delivered by messengers or courier service, telecommunicated, or mailed by registered or certified mail (postage prepaid) return receipt requested, addressed to : As to County: Jason Brown, Budget Director Indian River County 1801 27`h STREET Vero Beach, F132960 (772) 567-8000, Extension 1214 As to Contractor: Substance Abuse Council of IRC 1151 19'h Street Vero Beach, FL 32960 (772) 770-4811 or to such other address as any party may designate by notice complying with the terms of this Section . Each such notice shall be deemed delivered (a) on the date delivered, if by personal delivery, (b) on the date upon which the return receipt is signed, or delivery is refused, or the notice is designated by the postal authorities as not deliverable , as the case may be, if mailed. IX . TERMINATION Either party shall have the right to terminate this agreement for any reason upon written notice provided to the respective party thirty (30) days prior to termination . The County shall have the right to terminate this Agreement for failure to comply with terms and conditions set forth herein upon ten ( 10) days prior written notice to the Contractor. In the event of termination , the County shall pay the Contractor for all services rendered prior to the date of termination . 4 X . NON DISCRIMINATION Contractor covenants and agrees that Contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of the Contract with respect to hiring, tenure, terms , conditions or privileges of employment, or any matter directly or indirectly related to employment because of age, sex or physical handicaps (except where based on a bonafide occupational qualification) ; or because of marital status , race, color, religion , national origin or ancestry. XI. COMPLIANCE WITH LAWS The Contractor shall comply with all applicable federal, state, and local laws and regulations in the provision of services hereunder. XII. ASSIGNMENT The Contractor shall not assign this agreement without the prior written approval of the County. XIII. CONFLICT OF INTEREST Contractor hereby represents and warrants that neither it nor any of its directors , officers, members , partners, or employees has any interest nor shall they acquire any interest, directly or indirectly, which would or may conflict in any manner or degree with the performance or rendering of the services herein provided. Contractor further represents and warrants that in the performance of this agreement no person having such interest or possible interest shall be employed by it. No elected official or other officer or employee of the County of Indian River nor any person whose salary is payable, in whole or part, from County Treasury, shall participate in any decision relating to this agreement which affects his/her personal financial interest or the financial interest of any corporations , partnership or association in which he/she is , directly or indirectly, interested, nor shall any such person have any financial interest, direct or indirect, in this agreement or in the process thereof. 5 XIV . ENTIRE AGREEMENT This Agreement contains the Entire Agreement of the parties and shall not be extended or modified except in writing and agreed to by both parties . XV. VENUE In the event it is necessary for either party to initiate legal action regarding this Contract, Venue shall be in the Nineteenth Judicial Circuit for Indian River County, Florida, or the State District Court for the Southern District of Florida. IN WITNESS WHEREOF, the County and the Contractor has subscribed this agreement as follows : ATTEST: BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, ELORIDA BY: Witness Gary C. � eeler, Chairman BCC Approved : 141V1 APPROVED AS TO FORM Fuinty PROVE ANNDDLLEGAL SUFFIkIENGY Adm nistrator VU u� ttorney SUBSTANCE ABUSE COUNCIL OF INDIAN RIVER COUNTY BY: 6� Jane Burton , Chairman 6 Exhibit ` °A" Schedule of reimbursement expenses in attached hereto as Exhibit A. Salary Salary, Substance Abuse Council Executive Director Salary of $58 , 000 x approx. 22% of time $ 125577.00 Total Salary $ 129577. 00 7 Drug Testing Program Grant 2008-JAG G INRI-2-Q9-025 AGREEMENT MEENNT THIS AGREEMENT made this t + day �' _: 2C the BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, 180127" STREET, Vero Beach , Florida 32960 (the "County") and The SUBSTANCE ABUSE COUNCIL OF INDIAN RIVER COUNTY, 1151 19" Street, Vero Beach, FL 32960 (the "Contractor ') . 1. SCOPE OF SERVICES A. The Contractor will provide a comprehensive range of substance abuse prevention and educational activities to Indian River County male and female youth during the period of their program participation without regard to race, color, creed, national origin, sex , or economic status pursuant to the Bryne Memorial Justice Assistance Grant activities for Indian River County Ant- Drug Abuse Act of 1988 and the application submitted by the County to the State of Florida, Department of Law Enforcement, Office of Criminal Justice Grants, ("grant agreement") . The Contractor will coordinate with the Court and Office of Probation and Parole and the Substance Abuse Council of Indian River County to identify adolescents for services . B . If, after the substance abuse problem assessment is conducted, the Contractor determines that the individual meets program eligibility requirements , the Contractor will make available to the individual the following range of services : 1 . Conduct substance abuse and alcohol drug testing C. The Contractor shall perform and maintain records consistent with the grant agreement. Said records shall be made available to the County upon request. D . The Contractor is responsible and accountable for complying with Section G , Acceptance and Agreement, under the Justice Assistance Grant Program for FY 2008 Funding. 1 II . TIME OF PERFORMANCE The Contractor agrees to begin to provide the services described above to the offenders between October 1 , 2007 through September 30, 2008, and to perform such services in a professional and timely manner. Such services shall be provided five days a week (Monday through Friday). III. COMPENSATION The Contractor shall provide all required services as described above at a cost not to exceed $25 ,334 to be paid as set forth herein. This charge includes all budgeted items for actual documented cost incurred in connection with the Indian River County Drug Testing Program. The payment shall be on a monthly reimbursement basis for counseling fees in accordance with schedule attached hereto as Exhibit "A" beginning October 1 , 2007 and ending on September 30, 2008 . The Contractor shall provide the Council with monthly financial claim reports on State required forms without deviations. The monthly reports shall be due on or before the 10`h of each month beginning November 10, 2007. The final report shall be due on or before October 10, 2008 . IV . TERM OF AGREEMENT The term of this Agreement shall begin October 1 , 2007, and shall run through and including September 30, 2008 . V . INDEMNIFICATION AGAINST CLAIMS The Contractor is, and shall be, an independent contractor and operator, responsible to all parties for all of her acts or omissions and the Council shall in no way be responsible for such acts or omissions. The Contractor shall indemnify and hold harmless the County, and its officers, agents, and employees, from and against any and all liability, claims, demands, damages, fees, fines, penalties, suits, proceedings, actions, judgments and causes of action, including costs and attorney fees of any kind and nature arising out of or in any way connected with the Contractors performance, administration or supervision of the above described services, or the use or occupation of any facility hereunder by the Contractor or her agents, employees, clients, or invitees, or resulting from injury to person or property, or loss of life or property, of any kind or nature whatsoever, or from professional malpractice, during the term of this agreement. 2 VI. INSURANCE The Contractor shall , at least ten ( 10) days prior to the commencement of any work, provide to the County a certificate of commercial general liability insurance with a reputable insurance company subject to approval by the County' s Risk Manager, in an amount not less than $ 1 ,000,000 combined single limit for bodily injury and property damage, in accordance with the County' s Administrative Policy Manual . The Contractor shall , at least ten ( 10) days prior to the commencement of any work, provide to the County a certificate of business auto liability insurance with a reputable insurance company subject to approval by the County' s Risk Manager in an amount not less than $500,000 per occurrence combined single limit for bodily injury and property damage in accordance with the County' s Administrative Policy Manual . The general liability and auto liability insurance policies shall name Indian River County, a political subdivision of the State of Florida, as an additional insured . In addition, if required by law, the Contractor shall, at least ten ( 10) days prior to the commencement of any work, or at such subsequent time that it becomes required by law, provide to the County a certificate of worker' s compensation insurance with a limit of $ 100,000 for each accident, $500,000 disease (policy limit) and $ 100,000 disease (each employee) in accordance with the County ' s Administrative Policy Manual . The Contractor shall provide to the County at least thirty (30) days ' written notice by registered mail , return receipt requested, addressed to the County' s Risk Manager, prior to cancellation or modification of any required insurance . VII. REPORTS The Contractor shall provide the County with monthly financial claim reports on State required forms without deviations . The monthly report shall be due on or before the 10th of each month beginning on November 10, 2007 . The final report shall be due on or before October 10, 2008 . 3 VIII . NOTICES All notices, requests, consents, and other communications required or permitted under this Agreement shall be in writing and shall be (as elected by the person giving such notice) hand delivered by messengers or courier service, telecommunicated, or mailed by registered or certified mail (postage prepaid) return receipt requested, addressed to : As to County: Jason Brown, Budget Director Indian River County 1801 27`h Street Vero Beach, Fl 32960 (772) 567-8000, Extension 1214 As to Contractor: Substance Abuse Council of IRC 1151 19`h Street Vero Beach, FL 32960 (772) 770-4811 or to such other address as any party may designate by notice complying with the terms of this Section. Each such notice shall be deemed delivered (a) on the date delivered if by personal delivery, (b) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. IX . TERMINATION Either party shall have the right to terminate this agreement for any reason upon written notice provided to the respective party thirty (30) days prior to termination. The Council shall have the right to terminate this Agreement for failure to comply with terms and conditions set forth herein upon ten ( 10) days prior written notice to the Contractor. In the event of termination, the Council shall pay the Contractor for all services rendered prior to the date of termination. 4 X . NON DISCRIMINATION Contractor covenants and agrees that Contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of the Contract with respect to hiring, tenure, terms , conditions or privileges of employment, or any matter directly or indirectly related to employment because of age, sex or physical handicaps (except where based on a bonafide occupational qualification) ; or because of marital status, race, color, religion , national origin or ancestry. XI. COMPLIANCE WITH LAWS The Contractor shall comply with all applicable federal , state, and local laws and regulations in the provision of services hereunder. XII. ASSIGNMENT The Contractor shall not assign this agreement without the prior written approval of the County. XIII. CONFLICT OF INTEREST Contractor hereby represents and warrants that neither it nor any of its directors, officers, members , partners , or employees has any interest nor shall they acquire any interest, directly or indirectly, which would or may conflict in any manner or degree with the performance or rendering of the services herein provided. Contractor further represents and warrants that in the performance of this agreement no person having such interest or possible interest shall be employed by it. No elected official or other officer or employee of the County of Indian River nor any person whose salary is payable , in whole or part, from County Treasury, shall participate in any decision relating to this agreement which affects his/her personal financial interest or the financial interest of any corporations , partnership or association in which he/she is , directly or indirectly, interested nor shrill any such person have any financial interest, direct or indirect , in this agreement or in the process thereof. 5 XIV . ENTIRE AGREEMENT This Agreement contains the Entire Agreement of the parties and shall not be extended or modified except in writing and agreed to by both parties . XV. VENUE In the event it is necessary for either party to initiate legal action regarding this Contract, Venue shall be in the Nineteenth Judicial Circuit for Indian River County, Florida, or the State District Court for the Southern District of Florida. IN WITNESS WHEREOF, the County and the Contractor has subscribed this agreement as follows : ATTEST: BOARD OF GbUNTY COMMISSIONERS INDIAN RIVFsk COUNTY , FL9RIDA �� wWX BY: Wit ss Gary C. heeler, Chairman BCC Approved : APPROVED AS TO FORM 'jpp AND LEGAL SUFFICIEN unty _Aldministiator A'C rt yAmey SUBSTANCE ABUSE COUNCIL OF INDIAN RIVER COUNTY BY: Jane Burton, Chairman 6 Exhibit "A" Schedule of reimbursement expenses attached hereto as Exhibit A . CONTRACTUAL SERVICES SALARY Clinical Staff ( 1 ) person ($28,000 x 44%) $ 12,042 .00 BENEFITS FICA & Medicare ($2 , 142 x 44% ) $921 TOTAL SALARY & BENEFITS 12 ,963 .00 EXPENSES Drug Testing Confirmation $ 000.00 Chemicals (Reagents and Controls) $ 1000.00 Chain of Custody Forms (Printing) $ 1 ,000.00 Supplies (Distilled water, gloves , paper, $371 . 00 cleaning agents, protective garments, etc) TOTAL EXPENSES 12 ,371 .00 TOTAL Contractual $ 25 .334. 00 TOTAL PROGRAM 25 , 334.00 The grant amount receivable from the State is $25 , 334 . 7