HomeMy WebLinkAbout2008-300 + I6 -ER � �
INDIAN RIVER COUNTY
�V COQ BOARD OF COUNTY COMMISSIONERS
4
1801 27th Street, Vero Beach FL 32960
772 -226- 1237 / 772 -9784806 fax
* * www. ircgov. com
�ORIII �'
September 16 , 2008
Debbie Boyette
Department of Community Affairs
Division of Housing and Community Development
2555 Shumard Oak Boulevard
Tallahassee , FL 32399 -2100
RE : Sole Source Request, CDBG Contract # 08DB-T34040-01 -N25
Indian River County Gifford Fire Station
Dear Ms . Boyette :
On November 17 , 2004 , Indian River County advertised in the Vero Beach Press Journal , a daily
newspaper of general circulation within the Sebastian-Vero Beach Metropolitan Statistical Area,
requesting qualifications for design-build firms to construct several fire stations . One of the fire
stations included in the Request for Qualifications (RFQ) is the Gifford Fire Station, which is
now the subject of the County ' s Neighborhood Revitalization Community Development Block
Grant (CDBG) , contract number referenced above .
Responses to the county ' s RFQ for design-build services were due to the county by 2 : 00 PM on
December 15 , 2004 . By that time , the county received seven responses to the RFQ . Barth
Construction was ultimately selected and awarded the design-build contract .
At this time , the County respectfully requests Florida Department of Community Affairs
(FDCA) approval to use Barth Construction for the construction of the Gifford Fire Station. This
request is based on the following :
1 . The selection process that the county used was competitive ;
2 . The county followed appropriate procedures to select the design-build firm ;
3 . When the competitive procurement for the firm to design and build the Gifford Fire
Station was done several years ago , it was not known that the Gifford Fire Station
would be a CDBG project ; and
4 . The county ' s RFQ process was intended to save taxpayer dollars by allowing the
negotiation of not-to -exceed prices for each Fire Station .
The County believes that continuing to utilize the contract with Barth Construction for the
Gifford Fire Station is in the best interest of the taxpayers and the grant considering the time
frames within the CDBG work plan and the costs and delays associated with repeating the RFQ
process .
The County previously provided FDCA with copies of a proof of publication, a copy of the
Request for Qualifications, copies of ranking sheets , and a copy of the services contract for
review.
If you have any questions, please feel free to contact Bill Schutt, Indian River County Senior
Economic Development Planner at (772) 226 - 1243 , or Corbett Alday with Guardian Community
Resources at (352) 429-4570 .
Sincerely,
r
Sandra L . Bowden
Board of County Commissioners, Chairman
* Wesley S . Davis, `Dice -Chairman
Enclosures
I . Cost Analysis
2 . Copy of Draft Contract
cc : Joseph A. Baird, County Administrator
Michael Zito, Assistant County Administrator
Robert M. Keating, AICP, Community Development Director
Jason Brown, Management and Budget Director
Sasan Rohani , AICP, Chief of Long Range Planning
Bill Schutt, AICP, Senior Economic Development Planner
John King, Emergency Services Director
Ed Prime, Assistant Chief of Support Services
Corbett Alday, Guardian Community Resources
FACommunity Deve1opment\Users\CDBG\2007 Neighborhood Rev\Sole Source\Sole Source Letter IRC Gifford - Final . doc