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Home My WebLink About2007-106 y Budoet.doc 200710 ( Attachment 3 LL MODIFICATION # 2TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND GRANTEE NAME : Indian River County This Modification is made and entered into by and between the State of Florida, Department of Community Affairs ("the Department"), and Indian River County ("the Recipient") , to modify DCA Contract Number 06DB-3C- 10-40-01 -W 14 , ("the Agreement'). WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the Department has provided a subgrant of $ 7 . 500. 000. 00 to the Recipient under the Small Cities Community Development Block Grant program as set forth in the Agreement; and WHEREAS, the Department and the Recipient desire to modify the Agreement by modifying the Attachment A, Program Budget and Scope of Work, section of the Agreement; and WHEREAS , the Department and the Recipient desire to modify the Agreement by modifying the Attachment B, Work Plan , section of the Agreement. NOW, THEREFORE , in consideration of the mutual promises of the parties contained herein, the parties agree as follows: 1 . The Attachment A, Program Budget and Scope of Work section is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated by herein reference . 2. The Attachment B, Activity Work Plan section is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan , which is attached hereto and incorporated herein by reference. 3. All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification , effective as of the date of the execution of this Modification by both parties. 4 . All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein . DEPAR ENT F C/ qMNITY AFFAIRS Recipient: Indian River'County By. A140 J i e Browni64, Divisi Director Gary C *&r,', Chairrn2,rr',� Housi g and Communi evelopment Board CountyGq'rl :, i loners Date: �� Date: March 20 , 2007 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32960-3365 Telephone: (772) 567-8000 March 26, 2007 Tara S . Walters Florida Department of Community Affairs Division of Housing and Community Development CDBG/Disaster Recovery, Room 300C 2555 Shumard Oaks Boulevard Tallahassee, Florida 323 99-2 100 RE : Amendment Number Two Indian River County Disaster Recovery Initiative CDBG DCA Contract #06DB -3C- 10-40-01 -W14 Dear Ms. Walters, Please consider this as a request for an amendment for the above referenced Grant contract between the Florida Department of Community Affairs and Indian River County (Amendment 92) . Amendment #2 will accomplish the following: • Removal of the Rockridge Subdivision Stormwater project from the grant contract. • Reallocation of $440,695 .00 of the $2, 100,000 in Rockridge Subdivision Stormwater project funds to the Fire Station #4 project. • Reallocation of the remaining $ 1 ,659,305 .00 in Rockridge Subdivision Stormwater project funds to the Rockridge Subdivision Sanitary Sewer project. • Reallocation of $691 ,599 from the Engineering line item to the Rockridge Subdivision Sanitary Sewer project. • Reallocation of $ 175 ,000. 00 of unobligated funds in the West Wabasso Phase I water line project to address Phase II of the West Wabasso water line project. • Revision of the beneficiaries in Phase I of the West Wabasso Water Line project to more accurately reflect the individuals living in the units that were impacted. The removal of the Rockridge Subdivision Stormwater project from the contract is a result of delays with obtaining approval of Hazard Mitigation Grant Program (HMGP) funding, problems finalizing the property on which the storm water pumps could be installed, and intensive environmental permitting required. In addition, there was an increase in the estimated volume of water that will have to be diverted to other locations based on the engineering design completed to date. Because of these issues, the Rockridge Subdivision Stormwater project cannot be completed within the time remaining in the Disaster Recovery Grant contract. Because the County is near completion of Phase I of the West Wabasso Water Line Construction Project and because that project will be completed under budget, this amendment includes a request to utilize the funds remaining in the West Wabasso Water Line Construction project to expand the project area to include the properties in the West Wabasso Phase JI project area. The residences within this area are more than 51 % low to moderate income. Residences within Phase II of the Wabasso Water Project area were impacted by well infiltration from over flowing septic tanks during the same storms that qualified the Phase I area for the above referenced grant. Enclosed please find the Amendment #2 request package consisting of the following : Three (3 ) original copies of the DCA Form entitled "Modification #2 to Grant Agreement"; DCA Form "Request for Amendment (07. 02)"; Amended DCA Small Cities CDBG Program Project Work Plans; Minutes from the CATF meeting held March, 12, 2007; Certified copy of the public hearing advertisement; Minutes from the public hearing held by the Board of County Commissioners, at which Amendment #2 was approved; and Revised Application Narrative incorporating the changes in amendment #2 . If you have any questions regarding this Amendment, please contact Mr. Fred Fox, the County' s Grants Administrator, at (904) 810-5183 or Mr. Robert Keating, the County' s Community Development Director at (772) 226 - 1254. Sincerely, C, U) Gary C. Wheeler Board of County Commissioners Chairman Enclosures cc : Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator Robert M. Keating, AICP, Community Development Director Fred Fox, Fred Fox Enterprises, Inc . Jason E. Brown, Management and Budget Director Sasan Rohani, AICP, Chief Long Range Planning Bill Schutt, AICP, Senior Economic Development Planner Ted Court, DRP Grants Management Coordinator F:\Community Deve1opmen6Uscrs\CDBG%cdbg 20051Amendments\Amendment #2 - March 20071Amendment PackageTinal VersionslCover letter.doc t-: E GIPIENT Indian River County CONTRACT # . 06DB-3C- 10-40-0144 14 ATTACHMENT A - DISASTER RECOVERY INITIATIVE PROGRAM PROGRAM BUDGET AND SCOPE OF WORK SUMMARY PAGE 1 2 3 4 5 7 8 9 10 11 ACTIVITY ACCOMPLISHMENTS BENEFICIARIES BUDGET 'NUMBER DESCRIPTION UNIT NUMBER LMI TOTAL CDBG AMOUNT "OTHER FUNDS `SOURCE # OB.IECTi � z i t €, IIA ADMINISTRATION $$432 .500.00 ^_ — S . ? 18 ENGINEERING I ^_ $89.451 . 00 p0A3,10A3,1Sewer Facilities LF 21 , 500 1 ,049 1 ,667 $3 , 970 .404 . 00 $1 , 505. 500. 00 2 - 031 Potable Water Lines LF 8700 189 209 $825.000. 00 $31 .200. 00 3 _ r__._._._._.. 030 Fire Station Replacement _ Buildin I 10. 190 25 .669 $2 . 182 .645 . 00 $56068.00 4 t ( TOTALS 30. 201 t 28 27 . 545 $7,500,000 . 00 - $1 . 592 L4 ' 6800 6800 SOURCES AND AMOUNTS OF "OTHER FUNDS" (COLUMNS 9 AND 10 ABOVE) 1 5 $ - - — -_ -_—_- _ _—_--- - - - -- -- -- - -- - - -- - -- ---- - _ - - - --- ------ ---- --- - --- -- -_ -- - _ _ _ - _ -- - - - - 2 Local Gov't ReservesiFEMA/Utiiities Reserve $ 1 , 50 -------- -_ _ - -- - - - - -__ ___ — _ - - 3 Florida Housing Finance Corp _Hurricane Housing_ $as 200 .00 7 S - ,- -------- _ _ - - - ---- - - - - - -- - . . _ _ . - .. 4 Local Gov't Reserves `FEMA/Prtvate Contr;butions $ 356, 684 . 00 8 $ RECIPIENT: Indian River County CONTRACT NUMBER: 06DB-3C-10-40-01 -W14 ATTACHMENT A PROGRAM BUDGET AND SCOPE OF WORK Service Area — Fire Station #4 1 2 3 4 5 6 7 8 9 10 11 ACTIVITY ACCOMPLISHMENTS BENEFICIARIES BUDGET NUMBER DESCRIPTION UNIT NUMBER LMI VLI TOTAL CDBG AMOUNT *OTHER FUNDS *SOURCE # PROG. INC. 030 Fire Station Replacement Building 1 10, 190 N/A 25,669 $ 2, 182,645.00 $ 56,068.00 2 Urgent Need TOTALS 1 10, 190 25,669 $2, 182,645.00.00 $ 56,068 .00 * SOURCES AND AMOUNTS OF "OTHER FUNDS' (COLUMN 9 & 10 ABOVE) 1 . $ 5. $ 2. Local Gov't Reserves/FEMA/Private $56 ,068 .00 6. $ Contributions/Utilities Reserve/Insurance 3. $ 7. $ 4. $ 8. $ Attachment A - Indian River County- 06DB-3C- 10-40-01-W 14 - March 20, 2007 RECIPIENT: Indian River County CONTRACT NUMBER : 06DB-3C-10-40-01 -W14 ATTACHMENT A PROGRAM BUDGET AND SCOPE OF WORK Service Area — Rockridge Subdivision Sanitary Sewer 1 2 3 4 5 6 7 8 9 10 11 ACTIVITY ACCOMPLISHMENTS BENEFICIARIES BUDGET NUMBER DESCRIPTION UNIT NUMBER LMI VLI TOTAL CDBG AMOUNT 'OTHER FUNDS "SOURCE # PROG. INC. 031 Sewer Facilities LF 21 ,500 1 ,049 N/A 1 ,667 $ 3,970,404.00 $ 1 ,505,500.00 2 UMI TOTALS 21 ,500 1 ,049 10667 $ 3,970,404.00 $ 1 ,505,500.00 * SOURCES AND AMOUNTS OF "OTHER FUNDS" (COLUMN 9 & 10 ABOVE ) 1 . $ 5. $ 2. Local Gov't Reserves/FEMA/Private 6, $ Contributions/Utilities Reserve/Insurance $ 1 ,505,500.00 3. $ 7. $ 4. $ 8. $ Attachment A - Indian River County- 06DB-3C- 10-40-01-W 14 - March 20, 2007 RECIPIENT: Indian River County CONTRACT NUMBER: 06DB-3C-10-40-01 -W14 ATTACHMENT A PROGRAM BUDGET AND SCOPE OF WORK Service Area — Potable Water Lines (Phase 1) 1 2 3 4 5 6 7 8 9 10 11 ACTIVITY ACCOMPLISHMENTS BENEFICIARIES BUDGET NUMBER DESCRIPTION UNIT NUMBER LMI VLI TOTAL CDBG AMOUNT *OTHER FUNDS *SOURCE # PROG. INC. 03J Potable Water Lines LF 7,050 141 N/A 161 $ 650,000.00 $ 20,000.00 3 LMI TOTALS 1 7,050 141 161 $ 650,000.00 $ 20,000.00 * SOURCES AND AMOUNTS OF "OTHER FUNDS" (COLUMN 9 & 10 ABOVE) 1 . $ 5. $ 2. $ 6. $ 3. Florida Housing Finance Corp. — $ 20,000.00 7. $ Hurricane Housing RecoveryProgram 4. $ 8. $ Attachment A - Indian River County- 06DB-3C- 10-40-01-W 14 - March 20, 2007 RECIPIENT: Indian River County CONTRACT NUMBER: 06DB-3C-10-40-01 -W14 ATTACHMENTA PROGRAM BUDGET AND SCOPE OF WORK Service Area — Potable Water Lines (Phase II) 1 2 3 4 5 6 7 8 9 10 11 ACTIVITY ACCOMPLISHMENTS BENEFICIARIES BUDGET NUMBER DESCRIPTION UNIT NUMBER LMI VLI TOTAL CDBG AMOUNT *OTHER FUNDS 'SOURCE # PROG. INC. 03J Potable Water Lines LF 1 ,650 48 N/A 59 $ 175,000.00 $ 11 ,200.00 3 UMI TOTALS 1 ,650 48 59 $ 175,000.00 $ 11 ,200.00 SOURCES AND AMOUNTS OF "OTHER FUNDS" (COLUMN 9 & 10 ABOVE) 1 . $ 5. $ 2. $ 6. $ 3. Florida Housing Finance Corp. — $ 11 ,200.00 7. $ Hurricane Housing RecoveryProgram 4. $ 8. $ Attachment A - Indian River County- 06DB-3C-f0-40-01-W 14 - March 20, 2007 Attachment B DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN ( Page 1 of 4) RECIPIENT Indian River County DATE PREPARED March 5 , 2007 CONTRACT NO, 06DB-3C- 1 0-40-01 -W 14 PROJECT BUDGET $ 71500 , 000 . 00 West Wabasso Water Line Project Name : Phase II Date Start Date End Describe Proposed Action to be Undertaken # Units to be Proposed $$ to (month & (month & or Contract Special Condition Clearance Documentation completed by " Date be Requested ear ear to be submitted b " Date End" End" b " Date End" AUG 2005 SEPT 2005 Submit Request for Release of Funds & Environmental Conditions 0.00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0.00 OCT 2005 DEC 2006 Decision made to include West Wabasso Phase II in contract 0.00 DEC 2006 MAR 2007 Complete survey and design of the project 0.00 MAR 2007 APRIL 2007 Submit amendment to include West Wabasso Phase II to DCA and obtain approval 0.00 MAR 2007 APRIL 2007 Design Review by DCA 0.00 APRIL 2007 MAY 2007 Permitting/Advertising/Receive and Award Bids 0.00 MAY 2007 MAY 2007 Enter into Construction ContractsNerification of Contractor Eligibility 0.00 MAY 2007 MAY 2007 Hold Preconstruction Conference/Issue NTP 0.00 MAY 2007 JUNE 2007 Construction Phase 33% Complete 50,000.00 JUNE 2007 JULY 2007 Construction Phase 67% Complete 50,000.00 JULY 2007 AUG 2007 Construction Phase 100% Complete 50,000. 00 AUG 2007 AUG 2007 Final Inspection / Punchlist 1650 LF Water Line 25,000.00 AUG 2007 AUG 2007 Submit Administrative Closeout 0.00 Note: More than one activity may be included per form . ( Rev. Aug 2004) 'Includes Administration for all activities. DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN (Page 2 of 4) RECIPIENT Indian River County DATE PREPARED March 5 , 2007 CONTRACT NO. 06DB-3C- 1 0-40-01 -W 14 PROJECT BUDGET $ 795009000 . 00 Project Name : Rockridge Sanitary Sewer Date Start Date End # Units to be Proposed Proposed (month & (month & completed by $$ to be Engineering Describe Proposed Action to be Undertaken year) year) or Contract Special Condition Clearance Documentation " Date End" Requested $$ All to be submitted by " Date End" by " Date Activities to be End" Requested by " Date End" AUG 2005 SEPT 2005 Submit Request for Release of Funds & Environmental Conditions 0.00 0.00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0.00 0.00 OCT 2005 DEC 2005 Solicit for, contract with and obtain DCA approval of Engineer 0.00 0.00 DEC 2005 FEB 2007 Complete survey and design of the pro ect 0.00 0.00 FEB 2007 MAR 2007 Desi n Review by DCA 0.00 0.00 MAR 2007 APRIL 2007 Permitting/Advertising/Receive Bids 0.00 18,000.00 APRIL 2007 MAY 2007 Enter into construction ContracWerification of Contractor Eligibility 0.00 25,000.00 MAY 2007 MAY 2007 Hold Preconstruction Conference/Issue NTP 0 .00 25,000.00 MAY 2007 MAY 2007 Purchase Equipment 1 ,200,000.00 21 ,451 .00 MAY 2007 JUNE 2007 Construction Phase 33% Complete 5-0-0-10-0-0-00 0.00 JUNE 2007 JULY 2007 Construction Phase 67% Complete 500,000.00 0.00 JULY 2007 AUG 2007 Construction Phase 90% Complete 750,000.00 0.00 AUG 2007 AUG 2007 Final Inspection / Punchlist 21 ,500 LF sewer 500,000.00 0.00 AUG 2007 AUG 2007 Construction Complete 520,404.00 0.00 AUG 2007 AUG 2007 Submit Administrative Closeout 0.00 0.00 Note: More than one activity may be included per form . (Rev. Aug 2004) DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN ( Page 3 of 4) RECIPIENT Indian River County DATE PREPARED March 5 , 2007 CONTRACT NO, 06DB-3C- 1 0-40-01 -W 14 PROJECT BUDGET $ 71500 , 000 . 00 West Wabasso Water Line Project Name : Phase I Date Start Date End # Units to be Proposed Proposed (month & (month & completed by $$ to be Administration ear Describe Proposed Action to be Undertaken year) year) or Contract Special Condition Clearance Documentation "Date End" Requested $$ All to be submitted by " Date End" by " Date Activities to be End" Requested by " Date End" AUG 2005 SEPT 2005 Submit Request for Release of Funds & Environmental Conditions 0.00 0.00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0.00 0.00 OCT 2005 NOV 2005 Obtain Wage Decision 0.00 0.00 NOV 2005 DEC 2005 Design Review by DCA 0.00 0.00 DEC 2005 FEB 2006 Permitting/Advertising/Receive Bids 0.00 37,273.00 FEB 2006 MAR 2006 Enter into Construction ContracWerification of Contractor Eligibility 0.00 24,425.00 MAR 2006 APR 2006 Hold Preconstruction Conference/Issue NTP 0.00 48,265.00 APR 2006 MAY 2006 Construction Phase 10% Complete 0.00 0.00 MAY 2006 JUL 2006 Construction Phase 33% Complete 0.00 0.00 JUL 2006 SEPT 2006 Construction Phase 50% Complete 40,725.00 24,000.00 SEPT 2006 NOV 2006 Construction Phase 67% Complete 0.00 0.00 NOV 2006 JAN 2007 Construction Phase 90% Complete 185,510.00 36,038.00 JAN 2007 FEB 2007 Final Inspection / Punchlist 7,050 LF Water 175,000.00 50,000.00 FEB 2007 MAR 2007 Construction Complete 248 ,765.00 50,000.00 MAR 2007 AUG 2007 Submit Administrative Closeout 0.00 162 ,499.00 Note: More than one activity may be included per form. (Rev. Aug 2004) DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN (Page 4 of 4) RECIPIENT Indian River County DATE PREPARED March 5 , 2007 CONTRACT NO. 06DB-3C- 1 0-40-01 -W 14 PROJECT BUDGET $ 73500 , 000 . 00 Project Name : Fire Station #4 Replacement Date Start Date End Describe Proposed Action to be Undertaken # Units to be Proposed $$ to (month & (month & or Contract Special Condition Clearance Documentation completed by be Requested ear ear) to be submitted b "Date End" "Date End" b " Date End" AUG 2005 SEPT 2005 Submit Request for Release of Funds & Environmental Conditions 0.00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0.00 SEPT 2005 OCT 2005 Solicit for, select and obtain DCA clearance of Design - Build firm 0.00 OCT 2005 DEC 2005 Obtain Wage Decision 0.00 Design — Build firm completes design of Fire Station #4/Contrail with Design - Build firm NOV 2005 FEB 2006 for construction of Fire Station #4/Obtain DCA approval of Design-Build firm's construction contract 0.00 FEB 2006 MAR 2006 Design Review by DCA 0.00 MAR 2006 APR 2006 Preconstruction Conference Issue NTP 0.00 APR 2006 JUN 2006 Construction Phase 10% Complete 0.00 JUN 2006 AUG 2006 Construction Phase 33% Complete 384,806.00 AUG 2006 OCT 2006 Construction Phase 50% Complete 0.00 OCT 2006 DEC 2006 Construction Phase 67% Complete 471 ,052.00 DEC 2006 FEB 2007 Construction Phase 90% Complete 360,584.00 FEB 2007 MAR 2007 Final Inspection / Punchlist 1 Facility 356,775.00 MAR 2007 APR 2007 Construction Complete 1 , 500,000.00 APR 2007 AUG 2007 Submit Administrative Closeout 897, 187.00 Note: More than one activity may be included per form .