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Home My WebLink About2006-169 o Icf , g ORIGINAL 0 oo ® GeoSyntec 6770 South Washington Avenue. a Suite 1 Titusville, Florida 32780 st USA Consultants Tel. (321 ) 269-5880 • Fox (321 ) 269-5813 25 April 2006 Mr. Tanhum Goldshmid Indian River County Solid Waste Disposal District 1325 74`h Avenue Southwest Vero Beach, Florida 32968 Subject : Fee Proposal for Pump and Treat (P&T) System Operations and Maintenance Activities South Gifford Road Landfill Dear Mr. Goldshmid : GeoSyntec Consultants (GeoSyntec) is pleased to submit this fee proposal to Indian River County (IRC) Solid Waste Disposal District (SWDD) for services associated with Operations and Maintenance (O&M) activities for the existing pump and treat (P&T) system at the South Gifford Road Landfill . In consideration of the extensive source area excavation/remediation activities performed at the site and data which indicates that the dissolved plume is ultimately hydraulically controlled by the treatment system at the City of Vero Beach well field, GeoSyntec will be working with the Florida Department of Environmental Protection (FDEP) to ultimately shut down the P&T system. While GeoSyntec will be aggressively pursuing regulatory approval of approaches to ultimately enable the site to reach remedial goals using more passive measures, it is anticipated the P&T system will operate for at least one additional year. The fee proposal developed for the site is based upon one additional year of P&T activities. The proposed scope of work includes : (i) a thorough cleaning of the air stripper and components; (ii) re-start of the P&T system with the air stripper effluent configured to run XR06084/CCR060027 — IRC Pump and Treat System Fee Proposal.doe GeoSyntec Consultants Mr. Tanhum Goldshmid Indian River County, Solid Waste Disposal District 25 April 2006 Page 2 through the granular activated carbon (GAC) and discharged to the infiltration gallery; (iii) P&T system re-start sampling (at re-start, weekly for the remainder of the first month, monthly for the remainder of the first six months, and semi-annually thereafter) ; and (iv) monthly O&M of the P&T system for one year. The Florida Department of Environmental Protection (FDEP)-required quarterly reporting for the P&T system will be conducted under the existing authorized budget for Monitoring Plan Implementation Schedule (MPIS) and plume monitoring at the site; however, the estimated budget for a letter report documenting the system re-start activities is included herein. Given the likelihood that mechanical components may require repair or replacement (e.g. , broken gauges, pump failure, electrician on site, etc.), GeoSyntec has also included a contingency task element in the proposal . The contingency portion of the contract amount will only be utilized with prior IRC approval . The proposal has been prepared in general accordance with the Professional Services Agreement (PSA) between GeoSyntec and IRC SWDD, dated 10 August 2004 . PROPOSED SCOPE OF WORK GeoSyntec developed a phased approach with internal task elements to accomplish this work in an organized and cost-effective manner. The remainder of this letter provides a description of the proposed scope of work and a budget estimate to accomplish the work described herein. Task 1 — Project Management/Meetinas Under this task, GeoSyntec will perform project planning and management responsibilities, such as correspondence with IRC and FDEP, invoice review, project coordination, and project administration. GeoSyntec has also included budget for preparation and attendance (by two GeoSyntec personnel) at one meeting with IRC and/or FDEP , as needed. XR06084/CCR060027 — IRC Pump and Treat System Fee Proposal.doc GeoSyntec Consultants Mr. Tanhum Goldshmid Indian River County, Solid Waste Disposal District 25 April 2006 Page 3 Task 2 — Preliminary System Cleaning, Repairs, and Re-start Under this task, GeoSyntec will perform field activities related to P&T system cleaning and re-starting. The budget assumes that two GeoSyntec personnel will be on-site for two days to disassemble (as needed), clean (using a pressure washer), reassemble, make minor repairs to leaking system components, and re-start the P&T system with flow directed to the infiltration gallery. Task 3 — O&M Site Visits Under this task, GeoSyntec has included budget for one person to conduct a total of 16 site visits, including twelve monthly O&M site visits and four P&T system sampling site visits (weekly sampling visits to be conducted the first month) . O&M site visits will include system cleaning (cleaning air stripper diffusers, submersible pumps, probes, etc.), as appropriate, recording flow meter readings, pressure gauge readings, changing bag filters, and backwashing the GAC, if warranted. Immediately after system re-start, sampling visits will be conducted according to the schedule outlined in the source excavation report and subsequently approved by FDEP in a letter dated 29 December 2005 : Samples of influent, effluent, and post-carbon effluent are anticipated to be collected based on the following schedule: I) at re-start (24 hour turnaround time); 2) weekly.for the remainder of the first month; 3) monthly for the remainder of the first six months of operation; and 4) semi-annually thereafter. Samples will be submitted to a laboratory contracted directly with IRC; therefore, budget has not been included herein for laboratory analysis. XR06084/CCR060027 — IRC Pump and Treat System Fee Pmposal.doc GeoSyntec Consultants Mr. Tanhum Goldshmid Indian River County, Solid Waste Disposal District 25 April 2006 Page 4 Task 4 — Equipment Contingencies Under this task, a lump sum budget has been included to cover unanticipated equipment contingencies, such as equipment replacement or repair, electrician site visits for control panel repair, etc. This task budget will only be used if necessary and only with IRC prior approval . Task 5 — Letter Report A brief letter report will be prepared for submittal to the FDEP to document the system restart activities and influent, effluent, and post-carbon effluent sampling results for the first month. The draft report will be submitted to IRC by email for review and comment prior to submittal to FDEP . BUDGET ESTIMATE The budget estimate for the proposed activities described herein is provided as Attachment A . The budget is as follows : • Task 1 — Project Management/Meetings $7855 • Task 2 — System Cleaning and Re-start $6,959 • Task 3 — O&M Site Visits $21 ,224 • Task 4 — Equipment Contingencies * $ 11 , 830 . Task 5 — Letter Report $ 3 ,033 TOTAL $509901 * - Requires IRC SWDD authorization to utilize contingency funds CLOSURE GeoSyntec appreciates the opportunity to submit to IRC the attached fee proposal for O&M activities at the South Gifford Road Landfill . If this proposal is acceptable to you, please indicate your agreement by signing the attached work authorization (Attachment B), which references this proposal . Please return one signed work authorization to Mr. XR06084/CCR060027 — IRC Pump and Treat System Fee Pmposal.doc GeoSyntec Consultants Mr. Tanhum Goldshmid Indian River County, Solid Waste Disposal District 25 April 2006 Page 5 Langenbach' s attention. Please call me with questions you may have as you review this letter or the fee proposal . Sincerely, James J . Langenbach, P . E. Senior Engineer Aana D . Weeks, P. E. Associate Copy to : Polly Kratman, Indian River County Attachments XR06084/CCR060027 — IRC Pump and Text System Fee Proposal.doc ATTACHMENT A BUDGET ESTIMATE Geo Syntec COnSnit8015 Proposal Information Sheet Proposal number: XR06084 Estineated by: Jill Johnson/Jim Langenbach Scope of Work: P&T System Cleaning, Re-start, and O& M Client: Indian River County Location: Gifford Road Landfill Task Task Description I Project Management/Meetings 2 Preliminary System Cleaning, Repairs , and Re-Start 3 O&M Site Visits 4 Equipment Contingencies * 5 Letter Report * Equipment contingency task developed to enable funding of unforeseen equipment repairs/troubleshooting . IRC approval will be required for use of contingency task budget. XIt060084/CCR060027 - IRC Fee Proposal .xls Page I of 4 06.04.25 LABOR GeoSyntec Consultants Task 1 : Project Management/Meetings Task 2 : Preliminary System Cleaning, Repairs, and Re-Start Task 3 : O&M Site Visits Task 4: Equipment Contingencies " Task 5 : Letter Report Task Numbets Total Personnel Level Rate 1 2 3 4 5 Hrs Principal $ 185 .00 Associate $ 160.00 12 1 Sr. Project Prof. $ 141 . 68 24 2 8 8 4 46 Proj . Prot: $ 108 .72 8 8 32 48 Professional $89 .47 Sr. Staff Prot. $81 .57 30 22 52 Staff Prof: $68 .48 4 4 Field Superintendent $82 . 31 Site Manager $81 . 20 Senior Eneineerino Tech $60.41 30 160 40 230 Engineering Technician $46. 85 Designer $95 .03 Senior Drafter $90.96 Drafter $54.01 Administrative Assistant $70.21 12 2 14 Technical Word Processor $65 . 87 Clerical $42. 24 12 2 14 Subtotal Labor Hours 68 .0 70.0 200.0 48 .0 34 .0 420.0 Labor Cost $7 ,539.48 $5 .412 .52 $ 14 ,278 .08 $3,549 . 84 $2 , 860.08 $33 .640.00 Communications 3.0 % $226. 18 $ 162 .38 $428 . 34 $ 106 .50 $85 . 80 $ 1 ,009.20 Note: Communications includes cost of telephone calls to IRC. subcontractors, and field and professional GeoSyntec personnel, as well as facsimiles. XR060084/CCR060027 - IRC Fcc Proposai.xls Page 2 of 4 06.012 GcoSyntec Consultants Direct Expenses Total Total Direct Expense Unit Unit Cost Task I Task 2 Task 3 Task 4 Task 5 Units Cost Office Expenses Copies (8- 1 /2 x 1 I BW) each $0. 12 100 80 100 280 $33 .60 Copies (8- 1 /2 x I I color) each $2.00 Plots (24 x 36 BW) each $8 .00 Copies ( I I x 17 color) each $3.00 20 20 $60.00 3-Ring Binders (3 ") each $8.00 Channel Binders each $4.00 Custom Tabs per set $9.00 Fax each $0. 50 10 16 26 $ 13.00 Film and Development each $25 .00 EDR Database Report each $200.00 Diskettes each $2.50 Computer Time hour $ 15.00 Shipging Overnight Letter each $ 15 .00 1 1 $ 15 . 00 Overnight Cooler each $95 .00 Second Day Letter Size each $6.00 12 12 $72.00 Travel Hotelday $ 100.00 2 2 $200.00 Per Diem day $21 .00 4 16 4 24 $504.00 Field Vehicle da $75.00 2 16 4 22 $ 1 ,650.00 Field Expenses Equipment Contingency amp sun $7,500.00 1 1 $7,500.00 O&M Kit day $290.00 2 16 1 19 $5,510.00 Bag Filters each $4. 75 16 16 $76.00 Shipping Equipment each $54.00 2 6 8 $432,00 Pressure Washer day $62.00 3 3 $ 186.00 Padlock each $8 .00 Subtotal Internal Expenses $89 $ 1,384 $6,518 1 $5,174 $87 $ 16,252 Notes: L O&M Kit includes : Water level indicator, multi-meter (w/pH, temperature, conductivity.. dissolved oxygen. oxidation reduction potential), equipment cleaning supplies. work gloves, and miscellaneous gauges. and PID/FID (it warranted). XR060084/CCRn60027 - IRC Fee Proposatxls Page 3 or J 06 0415 CeoSyntec Consultants Table 1 Summary of Estimated Costs Indian River County P&T System Cleaning, Re-start, and O&M Proposal No. XRO6084 Labor Direct Task Task Description Hours Labor Expenses Total Cost I Project Management/Meetings 68 $7,766 $89 $7,855 2 Preliminary System Cleaning, Repairs, and F 70 $5 ,57.5 $ 1 ,384 $6,959 3 O&M Site Visits 200 $ 14,706 $6 ,518 $21 ,224 4 Equipment Contingencies * 48 $3 ,656 $8, 174 $ 11 , 830 5 Letter Report 34 $2 , 946 $ 87 $3 ,033 Total $50901 Note: * Equipment contingency task developed to enable funding of unforeseen equipment repairs/troubleshooting. IRC approval will be required for use of contingency task budget. XR060084/CCR060027 - IRC Fee Proposal.xls Page 4of4 06.0435 ATTACHMENT B WORK AUTHORIZATION WORK AUTHORIZA'T'ION No. FR0766B EFFECTIVE DATED In accordance with the Agreement for Professional Services between Indian River Countv Solid Waste Disposal District ("Client"), and GeoSyntcc Consultants, Inc . ("GeoSyntec"), dated 10 Au _mst 2004. this Work Authorization describes the services, schedule, and charges for GeoSyntec ' s services on the project known as: P&T SYSTEM O& M FOR F14HE SOUTH GIFFORD ROAD LANDFILL Client Authorized Representative: Polly Kratman, SWDD Address: 1325 74°i Avenue S.W. Vero Beach, Florida 32968 Telephone No: (772 ) 770-5113 GeoSyntee Authorized Representative: Nandra Weeks orJim Laneenbach Address: 2258 Riverside Avenue or 6770 South Washington Avenue Jacksonville Florida 32204 Titusville, Florida 32780 Telephone No: (904) 388-8821 or ( 321 ) 69- 5880 SERVICES. The scope of services, time schedule and charges are described in GeoSyntecs proposal dated 25 April 2006 attached to this Work Authorization, incorporated herein by relbrence. TERMS AND CONDITIONS. The teens and conditions ol' the Professional Services A,reement referenced above shall apply to this Work Authorization . Acceptance of the terms oh this Work Authorization is acknowledged by the following signatures of the Authorized Representatives. SUBMITTED BY: APPROVED BY : BOARD OF COUNTY COMMISIONERS GEOSYNTEC CONSULTANTS INDIAN RIVER COUNTY, FLORIDA (Consultant) By: By: Thomas A. Peel, Ph .D.. Secretary 'fir ` her V ^ '., bar. ilei- � C'aairman Approved by BCC: Witness Attest Jeffrey K. Barton. Clerk of Circuit Court By : By : Anne H: Perry, Office Manager Approved as to Form and Legal Sufficiency : FuRI'l, ?inr' yef Ce. Approved Date uG CTP,. By: 4uGET Marian E. Fell , Assistant County Attorney � IfCAI By: filSiOzGR Joseph A. Baird, County Administrator XR06084/CCR060027 — IRC Pump and Treat system Fee Proposal.doc ' WORK AUTHORIZATION No. FR0766B EFFECTIVE DATED MAY 1 6 2006 In accordance with the Aorecment for Professional Services between Indian River County Solid Waste Disposal District ("Client"). and GcoSyntec Consultants, Inc. ("GeoSyntec"), dated 10 Au (usl 2004, this Work Authorization describes the services, schedule, and charges for GeoSyntec ' s services on the project known as: P&T SYSTEM O& M FOR THE SOUTH GIFFORD ROAD LANDFILL Client Authorized Representative: Polly Krannan , SWDD Address: 1325 74°i Avenue, S.W. Vero Beach, Florida 32968 Telephone No: (772 ) 770-5113 GcoSyntec Authorized Representative: Nandra Weeks or lim Lantenbach Address: 2258 Riverside Avenue or 6770 South Washington Avenue Jacksonville Florida 32204 Titusville Florida 32780 Telephone No : ( 904 ) 388-8821 or ( 3 ? 1 ) ?69-5880 SERVICES. The scope of services, time schedule and charges are described in GeoSyntcc ' s proposal dated 25 April 2006 attached to this Work Authorization, incorporated herein by reference. TERMS AND CONDITIONS. The terms and conditions of the Professional Services Aorecment referenced above shall apply to this Work Authorization. Acceptance of the terms of (his Work Authorization is acknowledged by the following signatures of the Authorized Representatives. ` SUBMITTED BY: APPROVED GEOSYNTEC CONSULTANTS INDIAN RIVERvCUAfY & 0� (Consultant) SOLID WAS, �D1$ P 0SA ' 1 4R1CT By. .P�/ B _ Thomas . Peel , Ph. D., Secretary Arihur',Rti Witness d: � > p By : By: y \\�.-c .,.o. . , , c�o.�...�1 3� •G . Anne '. Perry, Office Man tgcr Attest : J . K. Barton, Clcrk of the Court Approved : Joscph . Baud , County Administrato Approved as o orm and Legal Sufficiency: i ari . ,ell, A. ounty ttorney XR06084/CCR060027 — IRC Pump and Trcut System Pce Proposai.doc